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Unit 1 Use a Theme Template and Slide Layouts to Create a Presentation

3 Create a Slide Presentation

Create a slide presentation, topics include:.

• Choose a Theme Template

Create Slide Content

Create a new slide, multi level bulleted lists.

A PowerPoint has two methods for creating a slide presentation:

• Choose a theme template
• Create a blank presentation (this method is covered in Unit 3)

PowerPoint software has built in and free online pre-designed templates that contain various color schemes and pre-arranged elements in a slide, eg. text and graphics. Select a template and PowerPoint will format the entire presentation according to that template.

Steps to choosing a theme template:

• Open PowerPoint.
• At the PowerPoint window, click the File tab, then click New.
• Once you have selected the desired template, it will be displayed in normal view. New slides can be added as needed.

Tips & Tricks

A theme template can be added to a presentation before, during or after you have added the presentation content.

To apply various templates to a presentation, click the Design tab, then click on the desired template in the themes group.

Whether you are using a pre-made theme template or working from your own design, it is very easy to insert a new slide.

• In the slide pane click on the slide where you would like the new slide to appear below.
• The new slide should appear below the selected slide. If you want to add a new slide between two, select the first of the two slides and click New Slide .

Entering text and images into your presentation slide is easy and fun. When using the theme template the first slide to appear in Normal view is called the Title Slide .

The title slide is the slide that is used to introduce the presentation to the audience. It has two text placeholders for text: title text placeholder and sub-title text placeholder. Placeholders are the building blocks for a PowerPoint slide.

To insert text in a placeholder, left click inside of the textbox and begin typing. Once you have entered text, click outside the text box to see how your text looks. The placeholder then becomes an object. An object is any item on a slide that can be manipulated. Objects are the building blocks that make up a slide. A text object can moved around and repositioned on a slide.

A object is selected when there is a gray, bold outline around the object, and when the cursor turns into a cross. Around the selected object are small white circles that are called sizing handles. You can drag the handles to position the object.

To apply formatting to text inside an object, select the text with your cursor, then click on the Home tab and in the Font group add text attributes such as bold, underline, and italics. The Paragraph group, located next to the Font group, contains commands that allow you to change the alignment of text, insert numbers or bullets to lists, and indent text.

You can also edit your text by accessing the Font dialogue box by clicking the Font group dialogue box launcher. (The dialogue box launcher is the small button containing a diagonal arrow that displays in the lower right corner of the group.) The Font dialogue box includes special effects such as: double strikethrough, superscript and subscript.

Another quick and easy way to format slides is by using a slide master. A Slide Master will reduce the steps needed to format all the slides in a presentation. Any changes made in the slide master will affect all slides in the presentation. This allows for consistency in any presentation.

When you choose a theme template PowerPoint automatically adds a Slide master. To format the slide master click the View tab and then choose Slide Master located in the Presentation View group.

A slide master appears in the slide pane and in the Outline/Slide pane. The largest thumbnail in the pane is the slide master and the other thumbnails represent associated layouts.Click on the master slide or a specific layout to apply formatting or themes. Once formatting changes have been made click on Close Master View to return to the normal view.

For more information on Slide Masters take this link to Microsoft Tips for using Slide Masters .

PowerPoint allows information to be displayed as multilevel bulleted lists. Bulleted lists are used in PowerPoint to display levels of importance within the presentation. Various slide layouts in the Slide Layout task pane contain bullets. To add multi levels to a bulleted list you need to choose the appropriate layout.

The first-level bullet will be displayed under the title placeholder. Once you have typed your text next to the first-level bullet press Enter on your keyboard. The new first-level bullet automatically appears. Press Tab on your keyboard and the first-level bullet becomes a second level bullet. Press Shift + Tab this will decrease the indent and bring the bullet back to first level.

Another method to add levels to your presentation is by clicking the decrease list level or increase list level buttons on the Paragraph group in the Home tab.

You can customize the bullets in your presentation by selecting the Bullets and Numbering dialogue box from Paragraph group located in the Home tab. Select the bullet text, click on the drop down arrow next to Bullets or Numbering, click on Bullets and Numbering , then choose the from the pre-designed bullets.

Now that you are able to create a presentation let us move on to view and save presentations.

Presentation Software Copyright © 2013 by bpayne is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Blog Graphic Design 15 Presentation Background Examples & Templates to Keep Your Audience Awake

15 Presentation Background Examples & Templates to Keep Your Audience Awake

Written by: Ryan McCready Jul 07, 2023

Backgrounds are the foundation for creating an engaging presentation .

A great background can elevate your visual content and help it reach millions of people. But a bad background will make the whole project fall apart.

This is especially true when it comes to presentation backgrounds.

Most of the time, the reader is only going to see the background image once. But with presentations, it’s a whole different story.

Depending on how long your presentation is, that background could be seen 25, 50 or even 100 times!

In fact, according to a recent presentation design statistics study we did, the majority of keynote speakers said their biggest challenge was formatting their slides to keep readers engaged.

So you need to pick something that won’t distract or bore your audience.

Sometimes that’s a very tricky line to walk, but fear not–I have a ton of experience picking the perfect presentation background!

I’ve rounded up 15 great presentation templates to help you pick the ideal background for your presentation. Keep reading to learn how you can pick the perfect background and ace your next presentation!

1. Open Computer Screen Presentation Background

I’m a huge fan of using mockups in my content and design work. If you check out Venngage’s  Gallery , you will see that it’s full of professional poster and flyer mockups.

These mockups are extremely useful because you can instantly place the reader in your shoes. Readers will see a computer screen,  flyer  or another object like it’s sitting right in front of them.

This presentation background example is a simple mockup that almost anyone can use. It would work perfectly as a business background for many purposes beyond presentations too. Check out how the designer used it in the title slide below:

CREATE THIS PRESENTATION TEMPLATE

With an image frame, you can make the computer screen show whatever you want, even the background image:

Learn how to customize this presentation template :

Creating an effective business presentation involves careful planning, organization and effective communication. Save yourself the time and hassle by customizing one of our professionally designed business presentation templates .

2. Zen Garden Presentation Background Image

Plants have been very popular for the past couple of years. If you have ever been in a new trendy restaurant, you definitely know what I’m talking about.

This simple background has the same feel as one of those hip establishments.

This background also embodies the colorful minimalism trend that is blowing up this year. In this case, a simple colorful subject dominates the graphic, but it still feels very light and airy.

And best of all, you can easily use a few different plant background images throughout the presentation. Take a look at how the designer used similar images to create a consistent design:

3. Simple Dot Pattern Background Image

Sometimes you want a presentation background that gives your slides a little bit of texture, without being distracting. I believe that this presentation background embodies that idea pretty well.

It is just interesting enough to catch your eye, but not pull your attention away from what the presenter is talking about.

As you can see in the presentation example below, each slide feels like it has real depth as well. Almost like the icons and information are jumping off the page:

4. Crumpled Paper Presentation Background Image

Realistic flat images always make superb background images, in my opinion. I like to use them when I want to create a minimalist graphic or add something extra to a slide.  

The flat textures and patterns on this simple background are extremely flexible as well!

Like a blank canvas, you can create almost any kind of presentation on top of this background image. It can be used to improve an art lecture, a business meeting or a recycling presentation:

With a simple color filter you can make the background image match your company branding as well:

Check out our presentation design guide . It includes a ton more presentation design hacks like this one.

5. Colorful Circles Presentation Background Image

Looking for a way to add a little color to your presentation? This background may be perfect for you!

It has a ton of white space for you to add content or headers to the slide. And the colorful circles make the presentation seem fun and light.

I would recommend using this background for a presentation that you want to keep casual and fun.

For example, the designers used this background as a title and conclusion slide for a social media presentation:

Remember to pick a color palette that reflects the mood of your presentation.

6. Bold Red Arrow Presentation Background

I would recommend finding a background before you start designing your presentation. This way you can create the slides around the background image.

With the right background image, you can give your slides structure and direction. Or at least improve the layout of your presentation .

Check out how the designers used this background image to improve the slides. The arrow of the background image perfectly fits the topic of the presentation.

And because it’s used on the title slide, it will put the audience in the right headspace from the beginning.

7. Split Slide Presentation Background Example 

This example is one presentation background that everyone has probably used a few times. I wouldn’t be surprised if it was part of the first presentation software ever.

It may be extremely simple, but it’s just as effective all these years later. That’s because you can use this on any presentation topic or in any industry. Get your message across in a simple but powerful way with these simple presentations templates .

This ease of use and flexibility will help you create a killer presentation in no time. Take a look at how it was used throughout the slides below:

8. Subtle White Grid Presentation Background

Like the white paper example above, this image will give your presentation background a lot of subtle depth. It’s engaging enough to grab someone’s attention, but not enough to distract from the written content.

I really like how the texture differs from one square to the next. It makes the whole image a lot more interesting to the eye.

Plus the white color palette will make it easy to place text, graphs or charts directly on top of it. This will ensure that your presentation isn’t cluttered or messy. Take a look at how it’s used in the presentation example below:

9. Purple Gradient Presentation Background Image 

If you haven’t heard, gradients are super popular and will be for the next few years. No, we haven’t gone back in time to the 1990’s — gradients are really back.

Gradients make great background images because they are unique and futuristic. If you want to stand out from the crowd, this background is perfect! Plus these color transitions look spectacular on HD screens and social media.

As you can see below, the white text and icons really jump off the page when placed on top of a gradient:

And you can make a gradient out of literally any combination of colors that you want:

10. Flat Typographic Background Image

Typography is a key part of effective design.

I really like this background image because it will add a lot of character to a slide or presentation. The subtle shadows and highlights actually make this black and white photo seem colorful as well.

A background image like this is very versatile because you can use a few different color palettes with it. Not many colors are going to clash with that monochrome photo.

And if you use a vivid color palette, which is very trendy this year, the colors will very eye-catching. Take a look at how great the different palettes look below:

11. Checkerboard Texture Presentation Background

If you are tired of using a flat background image, but not ready for something too flashy, this background texture is perfect for you!

As you can see, it uses the classic checkerboard pattern to break up the background layer. However, because the pattern is also flat, it won’t distract from your presentation content.

I would recommend using this pattern to add a clear visual break between sections, kinda like they did in the slides below:

Presentation slides play a crucial role in creating an engaging presentation. Browse our selection of engaging presentation templates to enhance your message and make it easier for your audience to understand and remember key points.

12. Geometric Pattern Presentation Background Image

This is one of the most interesting background images in the entire roundup, in my opinion. The bold colors and creative patterns will make the whole presentation feel extra exciting.

Another great feature of this background is that it can be used with a ton of different palettes. Go ahead, pick a color from the geometric pattern, and then use it throughout your slides.

13. Flat Creative Presentation Background Image Example 

Set the tone for your creative presentation from the start with this trendy background image. If you weren’t aware, succulents and plants are very trendy this year in creative circles.

The open section at the top of this background is the perfect spot to add a header or title as well. Check out how they used it in the title slide below:

Plus the bold colors of this image help you pick the color palettes of the other slides:

For more captivating presentation ideas , check out our selection of creative presentation templates .

14. Arrows Everywhere Subtle Background Texture 

A simple background like this can add some serious depth to your presentation. Or blog post.

With a myriad of textures, directions and sizes, the triangles will effortlessly draw the eye. I would recommend using this background in a tech and marketing presentation.

Also, you should try to stick to a geometric or minimalist theme for your slide. In the example below, they choose to use other simple shapes and it blends together extremely well:

15. City Skyline Background Image Example

Finding a subtle background image is hard, especially if you want to use a stock photo . A lot of the time they divert attention from the content on the screen.

Or, even worse, they don’t match your presentation’s color palette and theme. This city background is ideal because it has such a neutral color palette. Take a look at how well it matches the other slides below:

You can also use a color filter to make it a little less distracting and match your presentation theme:

City landscapes can be versatile and work well with a variety of presentation topics, especially with business presentations. Have a presentation coming up? Check out our gallery of pitch deck templates to deliver the perfect presentation.

Create an engaging presentation

Now that you made it to the end of our presentation background roundup, I would recommend checking out our collection of simple backgrounds :

35+ Simple Background Images, Templates & Design Tips

And if you want to learn more about using stock photos , read this first:

10 Simple Ways to Incorporate Stock Photos Into Your Designs

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PowerPoint Graphics Complete 2024 Guide (PPT Presentation Design)

Warning: this tutorial may contain graphic content! But don't worry, it's all family friendly. We're talking about  PowerPoint graphics  and how you can use them to create your best presentation yet.

PowerPoint graphic design is an art. Ultimately, the goal of a presentation is to share information with your audience. Choosing the right PowerPoint graphics is all about  supporting  your message with the proper illustration or infographic.

You don't have to build PowerPoint presentation graphics from scratch! One thing you'll see in this tutorial is a source for unlimited PPT graphics included inside of templates. Plus, get  graphics for presentations that you can source one-by-one with the help of GraphicRiver.

What Are PowerPoint Graphics?

The term PowerPoint graphics is a bit broad. There are many types of graphics that pro presenters use. Here are three types of popular PowerPoint presentation graphics and how you can use them:

• SmartArt.  These flexible graphics are great if you aren't a graphic designer. You can create graphics that adapt to your content like org charts and flowcharts.
• Infographics . At the intersection of information and graphics are these helpful explanatory visuals. These PowerPoint presentation graphics can help drive understanding with the audience.
• Shapes . You might be surprised by how much a few simple shapes add to your slide. Try out shapes like arrows to add a bit of annotation, for example.

In this tutorial, we'll explore all three of these popular types of PPT graphics. For a complete deep dive on infographics, we've got an excellent resource for you:

How to Access Unlimited PowerPoint Graphics Templates

At the end of this tutorial, you'll be a master of working with PPT graphics. Best of all, you won't have to learn how to design all those graphics for presentations from the ground up. With the help of templates, talented designers have already created all you need.

You might have seen a few built-in templates in Microsoft PowerPoint. They're certainly an upgrade from a pure, blank slate in PowerPoint. But the bottom line is that they're simple combinations of color schemes and layouts.

There's another type of template that offers so much more. With premium templates, you'll find that powerful PPT graphics are built into the presentation file. And thanks to Envato Elements, you can download them easily.

Don't think that Elements will break the bank. For a single flat rate, you unlock unlimited downloads of the top PowerPoint presentation graphics templates. 

As a bonus, the all-you-can-download subscription includes so many extras that enhance your PowerPoint presentation. That provides access to assets like:

• Stock photos . Need to spice up a slide? Just jump to the well-organized stock photography library and download a high-resolution image for your slide.
• Graphics and illustrations . Some templates will benefit from supplementary graphics. Download those from Elements too and add them to  any  PowerPoint presentation.
• Background music . Add some looping background music for an engaging presentation that you could leave on loop in a conference room, for example.

For three outstanding examples of the best graphics for PowerPoint presentations (packaged inside of PPT graphics templates), here are our three top picks in the Envato Elements library. Remember, they're all included!

1. The X Note

Consistently topping our list of the best PowerPoint templates, The X Note is a stunning design. This template's got many PPT graphics that are to add so much to your next presentation. You'll be impressed by how easy it is to customize the included graphics. Use more than 40 unique slides in multiple color schemes to create a PPT graphics focused presentation.

2. Beauty | PowerPoint Template

Beauty might be in the eye of the beholder. But some PPT graphics templates capture it perfectly. That's certainly the case for the appropriately named "Beauty" PowerPoint template. It's one of the best PowerPoint presentation graphics options thanks to its inclusion of graphics across 30 unique slides.

3.  Groningen - PowerPoint Template

Remember, there are many types of PowerPoint presentation graphics. The best PPT graphics templates have a range of infographics, shapes, and more. This PowerPoint presentation graphics-focused template's got all the above. Plus, it's easy to edit these cool presentation graphics thanks to smartly constructed slides.

These three templates are just the start of graphics for presentations included on Elements. For infographic-focused templates and professional designs, make sure to check out these articles:

Find More PowerPoint Presentation Graphics on GraphicRiver

PowerPoint graphics templates come in all shapes and sizes. You can use Envato Elements for unlimited access to the entire library. 

But sometimes, you know  exactly  what you're looking for. in that case, the cost-effective GraphicRiver library might be perfect for you. It's a pay-as-you-go option to source single PPT graphics templates.

With the help of a template, you're on your way to the best graphics for PowerPoint presentations. Best of all, you're getting ready to see that it's easy to edit those background graphics for  your  presentation.

How to Use and Edit Graphics in PowerPoint

Sure, templates are great. But you might be wondering how to edit background graphics in PowerPoint along with other visuals. Are templates adjustable?

The answer is: yes, PowerPoint graphic design is easy to master with templates. Cool presentation graphics are easy to edit. So, use templates for practically any purpose!

In this section, I'm going to use one of the outstanding templates that we highlighted in the section above. We're going to use The X Note , which includes some of the best PPT graphics. 

The X Note is part of Envato Elements, the best source for unlimited downloads with the best PowerPoint presentation graphics . Most of the templates are built by PowerPoint graphic design experts.

Maybe you're wondering how to edit background graphics in PowerPoint. Or, you need some help inserting graphics in PowerPoint. Let's tackle all those topics (and more) in our guide to creating better PowerPoint graphics below.

How to Use SmartArt PowerPoint Graphics

The first type of PPT graphic that we'll cover in our guide is  SmartArt.  This feature is built into Microsoft PowerPoint and helps you create graphics for presentations with fewer clicks. You don't have to open a separate graphic design app.

To start working with SmartArt, click  Insert  on the ribbon. Then, click on the  SmartArt  menu option. The new window gives you many options to begin building SmartArt graphics for PowerPoint.

As you'll see in this window, SmartArt starters are divided into multiple categories. The goal here is to choose a preset that's as close as possible to what you need. For our quick example, let's work with a  cycle chart.  Specifically, I'm going to edit the SmartArt graphic for PowerPoint called  segmented cycle.

After you choose a preset and click  OK,  you'll see the graphic added to your slide. Also, you'll see an accompanying text box to the side that's got bullet points. These correspond to the text on the slide.

Think of this menu as the way to edit SmartArt graphics in PowerPoint. Type in the text box. The chart will update with your details. 

Press return to add a new bullet point. The chart will update automatically.

Here's why I love SmartArt graphics for PowerPoint: they're flexible . When you want to update a PPT graphic with a new bullet point or detail, you won't have to jump back to a design app like Illustrator or Photoshop. 

Instead, type inside the edit window. Your PowerPoint SmartArt will update automatically.

Want to learn more about SmartArt? We've just scratched the surface with an introduction in this section. read the complete guide to master the feature in our article below: 

How to Edit PowerPoint Infographics

The best way to work with PowerPoint infographics is to use ones that are already built. That's why we recommend templates as the proper starting point for PowerPoint infographics.

Take  slide 21  in The X Note .  This beautiful, arctic scene is just the tip of the iceberg for what you can do with better PowerPoint graphics. It looks great from the outset. But with a few tweaks you can make it all your own.

Right-click the graphic and choose  Group > Ungroup.  Now, the individual shapes are easy to select and edit.

The best graphics for PowerPoint presentations help you explain your ideas more easily. After you ungroup the components, you can create business graphics for PowerPoint that explain a case study or concept.

From this point forward, editing this slide is easy. You've got all the controls you usually would to reposition, resize, and update the components of the chart. Some example tweaks I made in the finished product below include:

• Clicking on the water  area  of the chart and using the fill color to change the water to blue.
• Clicking and dragging the arrows  to change the annotation on crucial items.
• Updating the text boxes  with helpful text that serves the purpose I've got in mind for the slide.
• Removing one unused  iceberg part by clicking on it and tapping "delete" on my keyboard.

When you're busy creating a presentation, you won't have time to create business graphics from the ground up. Instead, start with a pre-built option like the one you see above.

This is just one example of working with PowerPoint graphics in templates. Templates are flexible enough to help you create practically any presentation! Check out our guide below to learn more.

How to Use Shapes as Illustrative PowerPoint Graphics

For our third look at PowerPoint presentation graphics, let's check out a straightforward option.  Shapes  are PowerPoint graphics that are easy to add and can draw attention.

To add a shape, jump to the  Insert  tab on the ribbon. Then, click on the  Shapes  dropdown. You'll see an incredible variety of shapes that are easy to add to your slide. 

Just choose your shape, then click and drag to draw it on your slide. These vector graphic shapes are scalable. So, you never have to worry about the shape's quality becoming pixelated or distorted.

One of my favorite PowerPoint shape examples is a simple arrow. It's the perfect way to point to a specific slide fact.

After you add a shape, style it with the  Drawing Tools > Format  menu. Click on a shape, then check out options like  Shape Fill,  for example. Select a new color to transform the shape on your slide.

That's it! The only thing left to do is to try out many PowerPoint graphics with a deep set of shape options.

Learn More About Microsoft PowerPoint

PowerPoint graphics are just the beginning of the learning journey. With the help of more learning resources, you're on your way to feeling like a confident presenter every time you speak.

That's why we've invested time in building out the most in-depth library of PowerPoint tutorials. With the help of our resource,  How to Use PowerPoint (Ultimate Tutorial Guide,)   you're sure to conquer PowerPoint's learning curve.

Here are three tutorials from the guide that you can use to power up your learning:

Create a Presentation with PowerPoint Graphics Today

PowerPoint graphics aren't a "nice to have" in 2024 and beyond. They're a must that every audience expects. But if you're still learning how to edit background graphics and infographics in PowerPoint, you owe it to yourself to start with a pre-built template. 

Whether you use one of the PowerPoint graphics templates from Elements' unlimited library or a single graphics presentation for PowerPoint from GraphicRiver, you've got options!

Download a template, design today, and present with confidence. No matter what option you choose, cool PowerPoint presentation graphics are sure to wow the audience.

Simple Backgrounds for Presentations and How Backgrounds Affect Presentation Design

The background of your presentation plays a crucial role in how your audience perceives your message. While it might not be something you notice, it will have one of two effects on your audience; 1) a distracting, unprofessional background might take away from the content of your presentation, or 2) an engaging and eye-catching design can help drive your message home. We’d be willing to bet that anyone creating a deck is hoping for the latter— an engaged audience who retains the information being presented to them. 

In this blog post, we're diving into the importance of having the right background for your presentation and suggest some simple and effective design tips in Beautiful.ai that can take your slides to the next level.

Why do backgrounds matter in presentation design?

The background of your presentation is the canvas upon which you display your message. It sets the tone, creates a mood, and establishes context for your audience. A good background should complement your overarching message and make it easier to understand and remember. For example, if you're giving a presentation about a new product, a background that features the product's logo or colors can help create a brand identity. On the other hand, if you're presenting serious data, a plain and simple background that doesn't compete with the complex metrics can make it more digestible and easier to interpret. Choosing the right background in presentation design can be the difference between a presentation that lands well with your audience, and one that falls short. 

Simple backgrounds that make a big impact

When it comes to choosing the right background for your presentation, less is more. Here are some simple, yet effective, backgrounds that will level up your content. 

Solid color

A solid color background is a safe choice that will still make your presentation stand out. You can opt for a bright or contrasting color that complements your content or matches your branding guidelines. Don’t be afraid to mix-and-match. One slide might be white, while the next one warrants a bolder, darker color to emphasize the information on the screen. 

Gradient colors

A gradient color background can add depth and dimension to your slides without overwhelming the content. You can choose from a wide range of gradients, such as shades of a single color, warm or cool color palettes, or even a custom color scheme that matches your brand’s theme. A gradient background looks put together and professional, without looking like you tried too hard.

Textured Backgrounds

A subtle or textured background, such as watercolor, geometric shapes, or patterns, can give your presentation an elevated touch. Choose a texture that matches the tone and context of your presentation.

Background images

Using a relevant image as a background can make your presentation more engaging and visually appealing. However, things can quickly take a turn to cluttered and distracting if you don’t choose the right photo. To ensure that the background image doesn’t overpower the content of your slide, you might choose one with one with ample negative space or lower the opacity for better legibility. 

Best practices for choosing a background for your presentation

Now that you have some simple background ideas, here are some best practices for selecting the right background.

Keep it simple

The simpler, the better. Avoid busy or flashy backgrounds that could distract from your content.

Pay attention to contrast

It’s crucial to the success of your presentation that all text and graphics are legible against your background. Use contrasting colors or fonts to increase readability.

Choose a relevant background

Select a background that complements your content or message, and keep your company’s branding in mind.

Test it out

Before it’s time to get in front of a live audience, test out your background on different screens and sizes to ensure it looks good. There’s nothing worse than a pixelated background image, or a color that doesn’t translate well when being presented. 

Adding a simple background in Beautiful.ai

Adding a background image or effect to your presentation is easy in Beautiful.ai. In your theme editor, select “more options” which will take you to more advanced controls. Under “colors” scroll down to the bottom where it says “background colors”, “background effects”, and gives you the option to upload background images— this is where you can play around with different design styles.

By doing this directly in your theme editor, it allows you to apply the changes to your entire deck so you can set it and forget it. This helps you maintain consistency across each slide so that your background design is cohesive and on brand, always. 

Jordan Turner

Jordan is a Bay Area writer, social media manager, and content strategist.

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How To Create The Best PowerPoint Presentation Background

There’s no getting around this – your PowerPoint presentation background matters. A lot of factors go into what makes a particular design stand out, but one of the most overlooked factors is PPT slide background design.

PowerPoint’s default background color is white. If you’re in a hurry and you need to put a presentation up fast, then white will normally suffice. But, if you want to impress your audience, you have to think outside the box.

If you’re interested to know how your PowerPoint presentation background can impact your overall presentation, then you need to read this entire article. It will only take up a few minutes of your time, but by the end of this article you’ll know the importance of using a great PowerPoint slide background!

4 Reasons Why Your PowerPoint Slide Background Design Matters

Humans are visual creatures. We have the gift of sight that allows us to appreciate the infinite variations and combinations of color, texture, style, and design all around us.

Our eyes are automatically drawn to beautiful imagery. Our eyes linger on colorful and beautiful scenes on photos, videos, canvases, and many other different places, including PowerPoint slides.

Think about it – will you pay more attention to an outdated and lousy-looking slideshow or a well-designed one? I bet you’d pick the latter. Your eyes just automatically gravitate to the attractive-looking slideshow.

Without further ado, here are five of the biggest reasons why your PPT slide background design matters:

1. The best PowerPoint presentation background makes your slide elements come alive

To make the most of your PowerPoint slide design, you can use a combination of many different kinds of elements. You can insert text, images, icons, vector images, video, audio, shapes, charts, graphs, tables, and diagrams.

Take note, however, that just because you can insert many different kinds of elements into your slide doesn’t mean you should use these all at once, in a single slide! That would be chaos, pure and simple.

For maximum audience impact, you’d want to use a few elements only on each slide. Make sure there’s plenty of white space, and don’t forget to use a good combination of colors that actually complement, not clash, with each other.

Here’s a sample slide which uses plenty of white space, good typography, excellent color combination, and a nice background that is related to the presentation’s subject (football).

Just by looking at the background (the striped green football field), football fans will immediately recognize what the subject is all about. Since the subject is football, the dark colors in the background’s edges further help to emphasize the masculinity of this sport.

Now imagine if this slide had a plain light or dark-colored background. It probably won’t have the same effect as the current background does.

2. The best PPT slides use backgrounds that add texture to the presentation

One of the least thought about aspects of presentation design is the PowerPoint backdrop. Think about all the PowerPoint presentations you’ve done in your life. Did you bother changing the background in any of those presentations? Or were you happy with the default white background?

Now, please don’t get me wrong. There’s absolutely nothing wrong with using a white background. However, if you’ve got the time to spare, don’t settle for the default white when you know your slides can look much better with a different background.

To create truly beautiful PowerPoint slides, you’d need to think about adding some texture to your background. It’s easier to add or create texture when you’re physically holding something. When designing PowerPoint slides, it’s a different story. You’re basically creating a physical illusion for your audience.

For instance, if you use a background image of an expensive and plush looking carpet in your slides, then it’s easier for your audience to imagine the feel of that carpet.

If you want to create the illusion of wetness, then you can use an image of raindrops on a glass window, or the surface of a wet umbrella, or something of that nature. Take a look at this image below:

Wouldn’t you say that when you looked at the image, you ‘felt’ the rain touching your skin? If you used this image as a background on slides that talk about something that’s related to rain or the weather in general, then your audience will find your slides much more relevant and interesting.

Or how about this slide?

There’s a pale pink overlay on top of the brick wall in the slide’s background. I think the background adds a nice texture to the slide, and you can also see how all the elements (fonts, icons, colors) complement and match each other.

3. A good PowerPoint slide background makes your slide look so much more interesting

Imagine if you had to sit through an hour-long PowerPoint presentation and all the slides had nothing but a plain white background on it. No variety, no design, no background. Just that awful default background for an entire hour.

Let’s say this is slide #1 out of 50, and all the slides had the same background:

You’d probably feel physically sick after the first 5 minutes knowing you have another 55 minutes worth of slides to sit through!

If you were the presenter, would you subject your audience to such horror? I sure hope not!

Now, what if you used a different color every 2 or 3 slides? Would that make your presentation appear better? Maybe. Maybe not. But it would sure add some variety to your presentation.

Going back to our example, what if you added a nice background image to slide #1 and it looked something like this?

I think you’ll agree with me when I say this looks much better than the one with the plain white background. The best thing is it will only take you a minute or two to find a good image, and set it as your slide’s background!

Nowadays, with multiple sources of design inspiration which you can easily Google online, poor design skills can get you in real trouble.

Your audience can easily take a video of your disastrous presentation and upload it to social media where you will forever be branded as the world’s worst PowerPoint designer ( this is an exaggeration of course, but with today’s Internet, anything’s possible! ).

You don’t even need design skills to make cool PowerPoint designs. Simply look for inspiration on graphic design websites and then have the initiative to come up with your own design.

The best PowerPoint slides all follow the best practices in graphic design – and that includes using good presentation backgrounds.

4. A nice background for PowerPoint helps lead your audience’s eyes to your subject

When creating PowerPoint presentations, it’s important to pay attention to your content, or the message you want to convey to your audience. It’s also a must that you think about how you’re going to present your points in a clear and succinct manner. You don’t want your audience to tune you out while you deliver your presentation!

One way to tie all these elements together – your message and your audience’s attention – is by leading your audience’s eyes to your subject with the help of a nice background for PowerPoint.

There’s a lot of factors that come into play to lead your audience’s eyes to your subject. You’ll have to consider first what your slide’s main subject is and then look for a suitable background image or create one from scratch. You can use your background’s colors, compositions, shapes, etc. to catch your audience’s attention.

Also, don’t forget that the background should be just that – a background. It’s not meant to superimpose on the foreground. Rather, it’s supposed to enhance the foreground or the subject in your slide.

Remember this point when you get confused about choosing the best background for your PowerPoint presentation. If you’ve got a very colorful image as your background, you can add a color overlay to mute the colors, while still making sure it’s visible.

Don’t worry if you don’t know anything about overlays. I’ll show you how to use overlays later in this article.

Frequently Asked Questions About PowerPoint Presentation Backgrounds

Now that you know why a good PowerPoint presentation background is necessary for your presentation to be a smashing success, it’s time to answer a few of the most commonly asked questions about presentation backgrounds.

Question #1. How to add a background in PowerPoint?

Adding a custom background in PowerPoint is a fairly simple process. There are two ways to go about adding a background to your slides:

• Method 1 – the right-click option . To access this option, click on the slide you want to format the background on. Then right-click on the slide itself. The Format Background option will be the last option (see screenshot):

• Method 2 – the Design tab option . To access this option, go to the Design tab on the ribbon. On the far right side, you will see the Format Background option. Clicking it will open the Format Background pane on the right side of your screen.

The format background PowerPoint options allow you to choose from a number of different elements which you can use as background. Scroll down to Question #3 for more details on the different background options you can use in PowerPoint.

Question #2. How to change the background in PowerPoint?

Changing your PowerPoint custom background works pretty much like adding a background. You can change your background anytime by accessing the Format Background menu options. From there you can change to solid fill, gradient fill, picture or texture fill, and pattern fill.

If you’re using video as your slide background, you will need to delete the video first, and then access the Format Background options to change the background.

Question #3. What are the different types of elements you can use as background in PowerPoint?

There are 4 main elements you can use as a PowerPoint background: color, pattern, image, and video. I’ll describe each element in more detail below:

Color Background

When using color as your background, you can choose to use either a solid or gradient color. Solid is simply using a single color as the background for your whole slide. Gradient, on the other hand, is using a combination of different colors to create a gradual blend or mix of colors.

Here’s how you use a color background on PowerPoint:

• Right-click on the slide and choose Format Background . The Format Background pane will appear on the screen.
• In the Fill section, select Solid Fill (see box 1). The settings for this option are right below (see box 2). You can choose your color and the transparency level .

• If you want to use a Gradient fill, then see the next screenshot:

As you can see, you have more options with Gradient Fill . In addition to choosing the ‘base’ colors for the Gradient Stops , you can choose the gradient type, the direction and angle of the gradient, the position, transparency, and brightness. You’re also free to add or delete any of the preset gradient stops.

Pattern Background

Pattern backgrounds add texture to your slides. In PowerPoint, there are many different patterns to choose from. You can even play around with the foreground and background colors you want to use for each pattern.

Here’s how you use a pattern background in PowerPoint:

After choosing Pattern Fill , select the pattern you want to use. Once you’ve chosen your desired pattern, choose the foreground and background colors. That’s it!

Image Background

You can make cool PowerPoint designs just by selecting an awesome image as your presentation slide’s background. Of course, a professional presentation background means using strictly subject-relevant images.

Just because you like an image doesn’t mean it’s a good fit for your presentation. Remember to consider who your audience is when choosing images.

Using ‘offensive’ background images can dock points off your presentation, leaving you with an unhappy audience.

So, here’s how you use an image as a background in PowerPoint:

There’s quite a number of options when setting an image as background. You can choose to use a file from your computer, clipboard, or online. You can set the transparency, the position, etc.

Play around with the different settings until you find the most suitable appearance for your background image.

Video Background

Using video as a background may seem like an advanced technique that can’t be done on PowerPoint, but trust me it’s really quite simple to do this.

Video backgrounds look nice on its own so you’d have to be really careful not to make your slide look messy and chaotic.

For best results, it’s best to use simple text or shapes on top of your video. But then again, the final output will depend on what your presentation aims to achieve.

Here’s how you use video as background in PowerPoint:

• Go to Insert > Video . You can use a video from your PC or from an online source. Note that if you’re going to be using an online video, you’d need to have to access to it when you play your presentation. Otherwise, your video background won’t work. See screenshot below.

• Once you’ve chosen your video, you can resize it to fit the slide or you can reposition it to show only a particular section in the video. To do the latter, you can unlock the aspect ratio in the Format Video settings (click on the video to access the Format Video pane).
• If you want to insert some text or shapes on top of the video, go to the Insert tab and select the element you want to insert.
• To make sure your video stays in the background, click on the video. The Video Tools tab will then appear on the ribbon. Click on Format and hit Send Backward .

For royalty-free videos, you can visit any of these sites: Pixabay, Videvo , Videezy , and Pexels.

Question #4. What is the best PowerPoint background size?

Your PowerPoint background size will be the same size as your PowerPoint slide. So, whether you’re using standard (4:3 aspect ratio), widescreen (16:9 aspect ratio) or custom slide sizes, your background size will be exactly the same size as well.

For instance, if you’re using a 16:9 image as your background, and your slides are standard 4:3, PowerPoint will resize your image to fit the 4:3 slide.

If you’re not sure what your slide sizes are, you can go to Design > Slide Size as you can see in the image below:

Question #5: How to create the best background for PowerPoint presentation

The most creative PowerPoint slides and the best designer slides have something in common – awesome backgrounds! Of course, backgrounds are just one element in the whole presentation. But with a combination of the right background and foreground elements, the chances of visually delighting your audience are much higher.

Creating the best background for PowerPoint is a subjective endeavor. What may fall in your ‘best’ category may be mediocre for someone else. Likewise, what may look lacking to you may be impressive to another person. At the end of the day, however, you’re presenting in front of an audience, so it’s their opinion that really matters the most.

Think about your presentation topic and who your target audience is. Then work on your presentation slides with your audience in mind. There are plenty of PowerPoint presentation design tips on the Internet and you’ll find many slide design ideas to inspire you.

8 Highly Actionable Tips To Help You Make Cool PowerPoint Presentation Backgrounds

Here are a few PowerPoint slide background ideas to help get your creative juices flowing:

1. Add Shape and Color Overlays to Background Image

When using image backgrounds, you can add a shape overlay to make the background even more interesting or to make the foreground look sharper.

To do this, go to Insert > Shapes .

For this method, I’d normally select a rectangle shape and cover the entire slide. Click on the shape itself so that the Format Shape pane will appear on the screen. I personally find that adding a gradient fill makes the background look better.

Here’s a before and after picture:

You can see just how much better the second image looks after I added an overlay. The word HELLO stands out and provides a nice contrast to the dark background. It’s really a simple trick that you can do in just a few minutes.

2. Use Trendy Geometric Polygon Backgrounds

Geometric polygon backgrounds look great on PowerPoint especially if you pair it with the right kind of font and the right graphics. It also adds texture to your slides and makes your slide look colorful and interesting.

To use geometric backgrounds, you can either download from any royalty-free photo sites, or generate your own. If you want a unique background for your slides, you can visit Trianglify Background Generator .

Here’s what it looks like:

To use this nifty free online tool, simply choose the settings for your background. In the Render Options section, you can specify the Width, Height, Cell Size, Cell Padding, and Bleed. For the color scheme, you can choose from the Palette List .

When you’re happy with how your geometric polygon image looks like, download it and then save it to your computer. You can then use the image as your PowerPoint slide background. You will be able to edit it using the Format Background options.

3. Use Artistic Effects in Format Background Pane

The Format Background menu in PowerPoint gives you plenty of options to customize your background according to your design preferences. For even better control, you can use Artistic Effects to make your background look better.

To access Artistic Effects , click on the background image to open the Format Background menu. Click on the second, pentagon-shaped icon.

You can choose from different artistic effects by clicking on the drop-down menu. You can also change the transparency and the intensity of your chosen effect.

Hover your mouse pointer over the different artistic effects to know what each effect is called. Here’s an example:

Clicking on an effect will lead to individual effect settings. Play around with the options until you find the best background for your slide.

Here’s what my slide background looks like when I chose the Blur effect and set the radius to 54%.

4. Mix up the background colors

You can use a two or three-color theme for your entire presentation. You can use any combination of colors, however, for best results, you may want to check out Adobe’s Color Wheel website.

Feel free to experiment and play around with the settings to find the best color combination for your slide backgrounds. Or you can explore other people’s color themes to give you a head start. It’s a free service, so check it out if you want to use different color combinations.

Another option would be to combine different gradient colors for your background. If you want ideas, you can visit UIGradients and use the suggested combinations to produce great background color gradients for your PowerPoint presentation!

For simplicity’s sake, however, black and white makes a great combo. For example, you can choose to use a black background for your title slides, and then use white for your content slides, or vice versa. Sometimes, there’s no need to complicate things, and simple does the job just fine.

Alternatively, you can also use a different background color for each theme or idea. For example, if you’ve got a presentation on cars, then you can use a red background color for cars made in the 1990s, a blue background for those made in the 2000s, and so on.

Mixing different background colors and/or overlays will definitely help spice up your presentation and avoid boring your audience to sleep.

5. Use Your Company Colors In Your Presentation Background

If your company uses a set of colors for branding purposes, make sure you put it to good use. Using company colors will help your brand especially if your company uses a specific color palette not commonly used in your industry. This not only helps you save time on looking for appropriate colors, but you also get to help your company build your brand.

Also, you don’t necessarily have to put your company’s logo front and center in in all your slide’s backgrounds. A small logo in a slide corner will normally suffice in most company presentations so as not to distract from the presentation at hand.

If your company spends a huge amount of money on advertising and branding activities, then do your part and use your company’s colors and logo in your PowerPoint presentation.

6. Try Using White Fonts Over Images

I’m sure you’ve seen memes or photo quotes on social media with white text overlaid on an image. You’ve probably seen quotes like this on your social media timeline or news feed:

Now, this technique may not be appropriate in some presentations, especially for business-oriented presentations. However, if you’re presenting to a group of people who appreciates quotations and loves memes, then try to surprise them by using a few quotation slides in between your main content slides!

7. Use a Consistent Background Image for Related Topics

If your presentation consists of dozens of slides, you may need to spend plenty of time looking for a unique background image for each slide. To save time, you can use one background for related topics or themes in your presentation.

For example, you can use one background image for your introductory slides, another background image for your company background and history slides, another background image for your timeline and SWOT analysis slides, etc.

To spice things up, you can always add a colored overlay to make each slide background look different from each other.

8. Use Patterns and Textures in Your Background

You can use a combination of image, graphics, patterns, and textures in your presentation slide’s background. Take a look at this example where the main content is divided into two columns – the text description on the left and the supporting image on the right. Wouldn’t you say your eyes quickly settled on the image on the right?

Final Words

A lot of work goes into creative PowerPoint slides. Oftentimes, it’s the main content or the subject that gets the bulk of a PowerPoint designer’s attention. As you’ve learned in this article, however, slide backgrounds play an important, if underrated, role too. Apply the techniques I’ve shared with you to create beautiful PowerPoint slides that will captivate your audience for the entire duration of your presentation!

You might also find this interesting: How To Add Animations To PowerPoint

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Our 25 best presentation backgrounds that grab your attention

Get your team on prezi – watch this on demand video.

Prezi March 26, 2019

A good background of your presentation sets the stage for the rest of the look and feel, so it’s important to choose wisely. For example, a simple design can elevate the look of your content, but too simple and it can appear unpolished. Meanwhile, a colorful background can provide the foundation for a balanced palette, but one color too many and you’ve got a chaotic mess. A strong contrast can help make a bold statement, but text can easily get lost if the contrast is too high.

The process is certainly delicate, but not impossible. It simply requires thinking a bit deeper about your choice and keeping a couple of tricks in mind. Below, we’ve put together a collection of some of our favorite backgrounds to use in Prezi presentations and a description of why they work. You can find all of the examples below within the Prezi platform.

Using lines and curves in backgrounds to structure your presentation

If you have a hidden line in a photo, you can structure your content so that it follows a particular flow. Keeping your text or topics along the line can also help prevent you from placing content over subjects within a background image (a common mistake that can make your visuals difficult to digest).

1. Iceland in presentation backgrounds

We like this photo of a lone figure in nature because the ice creates a natural direction for content and there’s plenty of room for placement.

2. Coffee mug presentation background

This coffee mug is a nice choice for presenters who don’t want to deliver their content in a specific order. Text or topics can be placed anywhere around the central image, and presenters have the option to use techniques like conversational presenting to share their message.

3. The road forward presentation picture

If your presentation is about a type of journey (whether that’s actual travel, the process of achieving something in your professional life, or something in between), this road-forward image is a great option. The metaphor can be communicated fairly quickly, and the road provides an actual line for your content.

Using negative space in presentation backgrounds

It’s easy to discount empty areas in photos, but when it comes to good backgrounds, negative space can be incredibly useful. Consider spicing up a sparse area with text, shapes, icons, logos, etc. when you want to make them pop.

If slides aren’t your cup of tea, or you’re simply in the mood to try something new, Prezi’s open canvas might be the right change of pace. Prezi users can easily design their presentation within negative spaces by placing topics or stacks of content in them, and navigate to each area as needed. Here’s an example from one of our Prezi Awards winners:

Negative space surrounding your subject or content can also provide a “safe area” in the event that your presentation is printed. Create physical takeaways for your presentation with the exact same content and you can be sure none of your important information will get lost in the margins.

4. Black and white turtle background

We like the recoloring of this image because the dark water provides a space that can make your message really stand out. Pair this image with a memorable statistic in a bold , white font, a heartstring-tugging quote, or whatever message is most important for the audience to remember.

5. Swimmers in presentation backgrounds

This photo makes a great background because it’s an even balance of subjects and empty space. The mid-action shot lends a sense of motion and excitement and would pair well with text or content of a similar sentiment placed on the right-hand side, or around the pier.

6. Snowy paddler background image

The negative space in this snowy paddler image is balanced around the subject, making it a great option if you want to include a few pieces of information in this section of the presentation but convey a sense of equal importance between them.

Using action and flow in presentation backgrounds

While background images are, obviously, in the background, they can actually help drive the presentation if used within platforms like Prezi. See how we take the same backgrounds from the negative space section and turn them into an essential part of the story.

In the swimmer’s photo, for example, our main subject is jumping from the pier. We can, therefore, create a content flow that starts at the pier and finishes in the water, roughly in the spot where he will land. Adding slightly opaque topics like the ones pictured here can help give context to your presentation flow, and retain the full image.

Meanwhile, our black and white turtle is swimming towards the surface of the ocean. We can indicate growth, a journey, or problem-solving by placing topics along the same trajectory.

Lastly, our lone paddler is all about choices. She can either go straight, veer to the left, or head to the shore on the right side. If the story you’re presenting is about a crossroads, or the intention is to present content in a different order each time, a structure that leaves your options open to fit the situation at hand is ideal (think a sales pitch or a project proposal).

Patterns and textures in presentation backgrounds

Sometimes a background with subjects or a metaphor isn’t the right approach to a presentation. In that case, patterns or textures are great for adding visual oomph to your message without getting too detailed. But not every pattern or texture is made equally. Some can be too distracting, or too bold to support your content. Make sure you’re thinking twice before you make your selection.  

Monochrome for good presentation backgrounds

A monochrome background can enhance the colors of your content– no matter what those colors are. The examples below also allow for a strong headline and multiple content flows, since they’re simple and straightforward.

7.  Woven wave presentation background

This woven wave is a great option if you want to give direction to your content but don’t want to include a metaphor of any kind. You can also choose from a wide variety of color palettes since just about everything stands out against black and white.

8. Painted wall presentation image

This painted wall gives you options. You can place your content in a line on the top or the bottom half; either would look natural to the eye. The two halves also suggest categories, should you decide to place your content on the top and the bottom.

9. Water ripple presentation background

Varying shades of the same blue make this watery monochrome background a great option for those looking to add movement or fluidity to their message in an elegant way.

Architectural makes good backgrounds

Architectural backgrounds in presentations are great for modern content. Their edginess or open-airiness is visually attractive, and they often consist of a flat pattern that can support many different content layouts.

10. Cityscape presentation image

Cityscape images make good presentation backgrounds because they give you the feeling of looking up. Try this background if the message you’re trying to communicate is forward-looking or about the promise of a brighter future.

11. Quilted metal background

This quilted pattern is great for when you want to share the information in your presentation in a non-linear order. Because it’s textured and yet flat, your content can live anywhere and be placed in whichever order you choose without being visually confusing.

12. High-rise presentation picture

This tall building naturally causes the eye to gravitate to the top of the image. Use this presentation background when you want to direct your audience’s eyes to a single area.

13. Shifted city background image

Everyone likes a good cityscape, but they can sometimes be so mesmerizing that they detract from the content. By using black and white and a trick of the lens, this photograph is perfect for those who want the scenery to make a subtle urban statement.

Bright colors make good presentation backgrounds

Sometimes you want good presentation backgrounds that offer visual appeal without being too visually appealing. Subtle textures like the options below can, while full of color, easily add depth to content and keep context intact when you’re zooming in and out. And, because they’re flat, you can build almost any kind of presentation on top of them.

14. Moody blue background image

We like this moody blue option because it’s simple, calming, and has enough variation in the hue to remain visually interesting. Try this type of background if your message is meant to be soothing.

15. Greenscape presentation background

This green option screams action, and much like a player’s handbook, or a score sheet, insinuates planning. Try this background if your presentation is about achieving a goal or strategizing a project. Think QBR, a sales kickoff, or even an all-hands company meeting.

16. Blue wave paint presentation background

If your presentation is about creativity, the blue-painted waves in this presentation could be a great option. There’s enough variety in the palette to make it exciting, but not so much that it would detract from your overall message. Content can also be placed in any order and look natural.

17. Bordered bricks presentation picture

The natural border this painted brick background provides can lend your presentation structure, especially if the content itself is meant to be unsystematic. Take this background for a spin if you’re going to try the conversational presenting method.

18. Red wave background

This closeup of a structure in Milan, Italy, is striking for obvious reasons. In a presentation background, its bold color palette can easily be used in combination with neutral content (think black and white) to make a chic statement.

19. Wooden geometry presentation image

The warmth of the wood and the various angles in this photo from Shanghai, China, make it a perfect background for a welcoming message. Try this option if you’re presenting something educational.

20. Blurry confetti presentation background

Blurred backgrounds are great for presentations because they allow the presenter to build content on top of an image that subliminally tells the eye not to focus on it. This blurred confetti background has color, texture, and emotion all wrapped up in one. Try it out if you’re presenting about something cheerful, or really want to get your audience pumped.

Simple presentation backgrounds

Sometimes you don’t need a subject in your background. Sometimes you don’t even need a pattern! In the cases when simple makes the most sense, here are a few recommendations.

21. Dark presentation background image

A dark presentation background is particularly good for stage presentations and bold content. Be sure to use bright text and images for optimal contrast.

22. Bright presentation backgrounds

When your content has a lot of colors, you can try using a neutral background with lots of texture like this one to give extra depth to your presentation.

23. Light blue background images

Light blues are cool and calming– perfect for low-key presentations. With this background, it’s best to put your text in the brightest areas of the gradient.

24. Deep blue background image

Deeper blues are great for professional topics, especially when you want to convey a serious mood.

25. Soft presentation backgrounds

Soft presentation backgrounds are very flexible because they don’t command attention. If you use one that transitions from one color to the next, like this one, try placing your main points on the top and secondary points on the bottom.

For more ideas and examples, go to our article on simple presentation backgrounds .

How to choose the right presentation background

Selecting the perfect presentation background is a critical step in creating a visually compelling and effective presentation. Here are some practical guidelines to help you make the right choice:

1. Define your presentation’s purpose and audience

Before you start browsing backgrounds for a presentation, take a moment to clarify the purpose of your presentation and understand your audience. Consider questions like:

• What is the main message or theme of your presentation?
• Who is your target audience, and what are their preferences and expectations?
• What emotions or reactions do you want to evoke in your audience?

By having a clear understanding of your presentation’s purpose and your audience’s needs, you’ll be better equipped to choose a background that aligns with your goals.

2. Consider the message you want to convey

Your presentation’s content should drive your background choice. Think about the message you want to convey and how the background can support or enhance that message. Here are a few examples:

If your presentation is about innovation and creativity, a background with vibrant colors or abstract patterns can convey a sense of dynamism.

For a more serious and professional topic, consider using a clean and minimalist background to maintain a professional appearance.

If you’re presenting data or statistics, a background with simple lines or grids can help organize your information effectively.

The following presentation clearly communicates what it’s going to be about with its background image:

3. Balance simplicity and visual appeal

As mentioned earlier, balance is key. Aim for a background that is visually appealing but not overly complex. Too much visual noise can distract your audience from your content. Simplicity can make your message stand out, so choose backgrounds that enhance, rather than overpower, your presentation.

4. Think about color psychology

Colors play a significant role in conveying emotions and messages. Different colors can evoke various feelings and responses from your audience. Consider the following associations when selecting colors for good backgrounds:

• Blue: Trust, professionalism, and calm.
• Red: Energy, passion, and excitement.
• Green: Growth, balance, and harmony.
• Yellow: Optimism, warmth, and positivity.

Choose colors that align with the mood and tone of your presentation. Keep in mind that text and other content on your slides should contrast well with the background color for readability.

The choice of bright yellow ties together with the optimistic and inspiring message of the presentation:

5. Test and iterate

Before finalizing your background choice, create a sample slide with your content to ensure that it looks visually appealing and is easy to read. Test it on various screens and consider how it will appear in different lighting conditions. If something doesn’t work, be willing to iterate and make adjustments until you find the perfect balance.

6. Maintain consistency

Consistency is key to a polished presentation. Once you’ve selected good backgrounds, use them consistently throughout your presentation. This helps maintain a cohesive visual identity and keeps the focus on your content rather than the background.

The colors and elements of the background image stay the same throughout the presentation, providing a coherent viewing experience:

7. Explore Prezi’s options for good backgrounds

If you’re using Prezi for your presentation, take advantage of its background features. Prezi offers a wide range of good backgrounds, including patterns, textures, and images. Use Prezi’s search tool to find good backgrounds that match your criteria, and don’t hesitate to explore different options to find the one that best suits your presentation.

Dos and don’ts of presentation backgrounds

When it comes to good backgrounds, there are certain dos and don’ts to keep in mind to ensure your visuals enhance rather than detract from your message. Here are some key guidelines:

• Consider the message: Think about the core message of your presentation. Does it require a specific mood, tone, or theme? Select a background that aligns with your message. For example, a serene nature background might be suitable for a presentation on mindfulness, while a dynamic cityscape could work well for a business strategy presentation.
• Balance simplicity: Simplicity can elevate the aesthetics of your presentation, but avoid extremes. Too simple, and it may appear unprofessional; too complex, and it can distract from your content. Strive for a balance that enhances your message without overwhelming your audience.
• Use negative space wisely: Negative space within a background can be a hidden gem. Utilize empty areas to add text, icons, or logos, making your content pop. This technique can help guide your audience’s attention to key points.
• Create a visual hierarchy: Arrange your content on the background strategically. Use the background’s elements, lines, or flow to guide the viewer’s eye to the most important information. Ensure a logical visual hierarchy.
• Test for clarity: Before finalizing your background, test it with sample content to ensure readability. Make sure your text contrasts well with the background color or pattern. Avoid backgrounds that make text hard to read.
• Overcrowd good backgrounds: Resist the temptation to clutter your background with too many elements. It can make your presentation look chaotic and difficult to follow. Keep it clean and organized.
• Distracting patterns: While patterns and textures can add visual appeal, be cautious not to choose backgrounds that are overly distracting. The background should complement, not compete with, your content.
• Inappropriate color schemes: Consider color psychology when selecting background colors. For instance, avoid overly bright or clashing colors that might create visual discomfort. Opt for colors that evoke the desired emotional response from your audience.
• Lack of consistency: Maintain consistency in your background design throughout your presentation. Abruptly changing good backgrounds can disrupt the flow and coherence of your message.

Selecting good backgrounds for your presentations is a nuanced process that requires thoughtful consideration. By following these dos and don’ts, you can ensure your background enhances your content, captures your audience’s attention, and helps convey your message effectively. Remember that a well-chosen background can set the stage for a successful presentation.

Learn more about the best presentation design practices by watching the following video:

How to find your perfect images for good backgrounds in Prezi

Adding a background image is a great way to set the look and feel of your presentation — and it’s super easy to do if you’re a Prezi user. You can select a background by using the “Background” sidebar from within the platform itself. From here, you can also change your background color. All of the images we shared in this post were found through this feature. 

Check out the process in the video below.

Adding a couple of keywords to your searches can help source images that are best suited to good backgrounds for your message. Our own designers often add “sparse” or “plain” to their queries in order to pull up options that have plenty of space for topics. You can also search for “texture” or “pattern” if you’d prefer something without a subject at all.

In addition to making background design easy, the search tool within Prezi will also source high-quality images and icons for you to use, so you can design your entire presentation from start to finish without ever leaving the platform.

Easily convert your PowerPoint to a Prezi

If you already have a presentation designed in PowerPoint, we make it easy to take Prezi for a test drive with PowerPoint converter. With Prezi, you can animate your existing set of PowerPoint slides. After importing and selecting which slides you want to keep, simply select your new background, layout, shapes, and colors.

If you’re new to the Prezi-verse, check out some of our favorite presentations on our gallery page . Prezi’s one-of-a-kind open canvas lets you organize and view your presentation as a whole.

Login to start designing your good backgrounds, or sign up for an account to get started.

Choosing the right presentation background may require some thoughtful consideration, but the effort pays off in creating a more engaging and impactful presentation. By aligning your background with your message and audience, you can set the stage for a successful presentation that captures your audience’s attention and effectively conveys your ideas.

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Beginner Guide: Making the most out of Presentation Packages

• Posted by by Retna
• 2 years ago
• Loco translate 1 year ago
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Presentations are a critical part of day-to-day work. It is how we present our ideas and thoughts in a concise and thought-out manner to to other people, to aid communication and business development. Because they’re such an important part of showcasing ideas and business plans, it is important to understand presentation packages and how to select the best one for your business. 

Table of Contents

What is a presentation package?

A presentation package is a set of materials that helps you present information to an audience with the goal of making it easier for you to convey difficult concepts while allowing the audience to better understand the information being presented. 

Different types of presentation packages

There are many different types of presentation packages. This range of options means we have some readily available presentation packages like slide decks, handouts, notes, props, demonstrations, and other interactive elements. 

• A slide deck is a set of slides that the presenter uses to support their talk, and can include images, graphs, and other visual aids. 
• Handouts are printed materials that the audience can take home with them, and can include summaries of key points, additional information, and contact information. 
• Notes are the presenter’s personal notes, which can help them stay organised and on track during their talk. 
• Props are physical objects that the presenter uses to demonstrate a concept or make a point, such as a model, a sample product, or as a prop to act out a scenario. 
• Demonstrations are live or recorded examples of a concept or idea being put into action, such as a product demonstration or a simulation. 
• Other interactive elements can include polls , quizzes , and other activities that engage the audience and involve them in the presentation. These elements can help to make the presentation more dynamic and memorable, and can also help the audience better understand and retain the information being presented.

However, for our purposes in this article, we’ll be focusing on the presentation software used to make slide decks, the types and options that exist, and the features they have that can make presentations even easier.

Features of a Presentation Software 

Presentation Software, as a form of presentation package, boasts several features:

• A wide range of design templates, fonts, and visual elements to help users create visually appealing presentations.
• Tools for creating, organising, and modifying slides, including the ability to add text, images, graphs, and other elements to slides.
• Collaboration tools, such as the ability to share presentations with others and work on them together in real-time.
• Accessibility on multiple devices, allowing users to access and present their materials from any device with an internet connection.
• Integration with other tools and applications, such as the ability to import slides from other programs or export presentations as PDFs or other file formats.

Presentation Package Examples

So, now that you know the features of presentation package software, here are some examples that can help boost your productivity:

• Microsoft PowerPoint : a widely used program for creating and delivering presentations, available as part of the Microsoft Office suite.
• Google Slides : a cloud-based presentation program that is part of the Google Workspace productivity suite.
• Apple Keynote : a presentation program for Mac and iOS devices, included with the iWork suite of productivity applications.
• Prezi: a cloud-based presentation platform that allows users to create dynamic, non-linear presentations.
• Adobe Express : a suite of tools for creating and sharing visual content, including presentation slides.

There are so many other presentation package software options available, and the right choice will depend on the specific needs and preferences of the user.

Benefits of a presentation package

Presentation package software can provide many benefits to users, including:

• Improved organisation and structure : by using a presentation package, users can easily organise and arrange their presentation materials in a logical and coherent manner.
• Enhanced visual appeal : many presentation package programs offer a wide range of design templates, fonts, and other visual elements that can help users create professional-looking and engaging presentations.
• Greater flexibility : presentation package software allows users to easily modify and update their presentations, even after they have been delivered, making it easy to respond to changes or feedback.
• Enhanced collaboration: many presentation package programs offer tools for sharing and collaborating on presentations with others, making it easy for team members to work together on a presentation.
• Improved accessibility: many presentation package programs are available online or as mobile applications, allowing users to access and present their materials from any device, anywhere.

Tips for making business presentations 

In order to fully capitalise on the benefits and use cases presented by presentation packages, it is important to understand how to actually give good presentations! Here are a few tips to improve your presentation game:

• Start by defining the goals and objectives of the presentation. This will help you focus your content and ensure that your presentation is relevant and valuable to your audience.
• Use a clear and logical structure for your presentation. This will help the audience follow your talk and understand the main points you are trying to make.
• Use visuals and graphics to support your points and make the information more engaging and memorable. Avoid using too many words on slides, and make sure the visuals are easy to understand and relevant to the content.
• Practise your presentation beforehand, and consider rehearsing with a friend or colleague to get feedback. This will help you become more confident and comfortable with the material.
• Engage with your audience during the presentation, and be prepared to answer questions or address concerns. This will help create a dialogue and make the presentation more interactive and engaging.

Our Final Thoughts

We believe in the power that presentations have in helping to visualise ideas and prototypes before bringing them to life. In our opinion, it is worth investing in a capable presentation package so that you can create presentations that are interesting to see and can capture the imagination of the audience. Presentations are also more interesting to see when the images used are relatable. We believe this is where Retna can be integrated into your presentation workflow to make your final work more interesting to a wider audience.

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The Best Free Background Templates for Sprucing Up Your Next Presentations

Suppose you are a sales manager. The CEO of the company has asked you to present a sales performance review next week. You start creating a presentation, giving attention to visuals and content. On the big day, you deliver your presentation like a pro. However, the CEO and other audience members in the conference room seem indifferent and unconvinced. They give you this feedback –

“Your presentation delivery was superb, but your slides were unpolished and a chaotic mess.”

Are you wondering what went wrong despite focusing too much on the content and visuals? Let us help you figure out the reason for this mess. The background of your slides!

The background is the canvas on which you display your data and information. The right background sets the mood and context of the presentation and creates visual stimuli for your overarching message. Most presenters overlook the backdrop design and color or use irrelevant backgrounds that diminish the overall beauty and impact of the presentation.

In this article, we have highlighted the importance of a well-thought-out background, points to keep in mind when choosing a background, and free background templates that you can use in your next presentations. Let’s dive into the details! 

Importance of Backgrounds in Presentations

Choosing an apt background is important for maintaining the aesthetic balance, emphasizing the key points, and enhancing the visual appeal of your presentation.

• A well-chosen background gives your presentations a professional, polished, and credible appearance, creating an unforgettable first impression.
• The backdrop of your presentation shapes the audience’s perception of your message. A relevant and captivating background helps the audience retain and drive your message home. On the other hand, an unprofessional background distracts the audience from the main message.
• The right background contextualizes your content, making it more relatable and easy to interpret. This leads to enhanced audience engagement.
• A background aligned with your brand themes and colors reinforces your brand’s identity.
• The right background provides the perfect contrast to increase the readability and visibility of the text and visuals.

Points to Consider When Choosing a Background for Your Presentation

• Choose a simple yet effective background instead of a flashy one to make your content pop up.
• The background should have the right contrast that enhances the readability of the text and complements the visuals.
• Select a backdrop that best resonates with or reflects your brand identity.
• It must be relevant to the message you want to convey.
• It should not be pixelated and must look good on different screen sizes.

The Best Free Presentation Backgrounds for Your Presentations

1. aesthetic background presentation theme.

Enhance the visual allure of your presentations by using this background template, which features a contemporary design, minimalist appeal, cohesive look, and a pastel color theme. The beauty of this sophisticated backdrop lies in its versatility; it provides a perfect canvas for presenting your company profile, statistical data, specific project-related information, product launch plan, creative portfolio, and more. Besides corporate presentations, this deck is apt for educational lectures, webinars, seminars, workshops, and marketing pitches.

2. Animated Dark Background

Set an immersive and dramatic atmosphere for your presentation using this simplistic and elegant backdrop. The vibrant colors on the dark background create high contrast, increasing the visibility and readability of text and graphics. Animation effects add interactivity, dynamism, and a modern touch to your slides, instantly drawing the audience’s attention to the content. The dramatic visual style makes this deck ideal for brand storytelling, product demos, sales and marketing pitches, futuristic and tech-related presentations, public speaking engagements, training sessions, academic lectures, etc.

3. Vintage Style Background

Add timeless aesthetic, retro appeal, and a nostalgic charm to your slides by leveraging this vintage-style background template. Its classic design elements, earthy tones, and distinctive look will take your audience on a journey to the past and make your presentations unforgettable. This background will set the right mood for presentations on history and heritage, classic literature and books, culture and tradition, art and architecture, etc. In addition, you can use it for brand storytelling, showcasing historical sites, vintage-inspired fashion presentations, photography presentations, etc.

4. Fall Background

Engage your audience in an approachable and friendly manner with this warm toned background adorned with beautiful leaves. Reflecting the natural delight of autumn foliage, this template is the right pick to add a visual connection to presentations on environmental science, wellness and lifestyle, seasonal changes, promotion of seasonal products, autumn-themed events and festivals, garden planning, and more. 

Using this deck, business professionals can bring a seasonal flair to their team-building, strategic planning, and business review presentations. Photographers can use this backdrop to complement their creative work and showcase their fall-themed photographs. 

5. Animated Abstract Background

With a contemporary and sleek design, attractive animation, and versatile design elements, this backdrop is ideal for showcasing your information in a distinct and memorable way. The easy customization feature makes it versatile and suitable for presentations intended for varied occasions, such as strategy meetings, quarterly reviews, business pitches, innovation showcases, tech events, training sessions, educational seminars, keynote speeches, fundraising, panel discussions, etc. The abstract patterns will create a high-impact visual experience for the audience and enable them to grasp and process the key points quickly.

6. Animated Abstract Hexagonal Background

Combining the dynamism of animation and the charm of geometry, this background provides a cutting-edge and polished look to your presentations, which is sure to captivate the audience’s eye. This backdrop exudes sophistication and professionalism, adding a distinct visual appeal to your content. Professionals from different domains and spheres can use it in presentations for product demonstrations, training and development, internal communications, technology showcases, academic conferences, and startup pitches. The deck is also well-suited for research, finance, healthcare, sales, and marketing presentations.

7. 3D Background 

Add movement, provide a sense of realism, and render an innovative and modern feel to your business and casual presentations with this template featuring three-dimensional patterns in blue and purple colors. The contemporary and cutting-edge look will make your ideas lively and give them a whole new dimension. This stellar background is apt for interactive storytelling, enhancing the impact of project proposals, communicating financial data effectively, and making the startup and sales pitch more persuasive. You can also use this 100% customizable deck for various other presentations. 

8. Animated Modern Liquid Background

Complement your corporate, marketing, educational, and sales presentations and enhance their aesthetics and cohesive look with this stimulating green-colored background. The animation effects will let you break down complex information, making it easy for the audience to comprehend. Whether you want to showcase your commitment to sustainability and green practices, focus the audience’s attention on critical environmental issues, announce the launch of your eco-friendly product, or explain the concept of green marketing, this template will help you do it with ease. You can also use this background to spruce up your presentations intended for portfolio showcases, creative workshops, marketing pitches, and team meetings.

9. 3D Square Background

Keep your audience attentive and invested throughout the presentation by supporting your textual information with this remarkable background. Embellished with three-dimensional squares in different hues of blue and purple, this backdrop can be used in technical, business, marketing, and creative presentations to give them a futuristic and innovative look. This template is a game-changer for presenters who want to simplify communication and visualization of complex topics and leave an indelible mark on the audience’s minds.

10. Brush Pattern Background

This sky blue-colored backdrop featuring strokes of brush adds a dash of artistic and contemporary accent to your monotonous and lifeless presentations. The modern style renders depth and dimension to your abstract ideas and helps you showcase your design projects, art portfolios, branding strategies, marketing campaigns, and creative work in a visually enticing manner. This deck can also be used in presentations intended for arts and crafts classes to infuse an element of fun and make learning effortless.

11. Animated Metallic Background

This template exudes an elegant, cutting-edge, and contemporary appeal. The metallic background adds a touch of exclusivity and luxury to your corporate, financial, sales, marketing, and educational presentations. You can also use this backdrop in slides to showcase the premium product details, personal portfolios, sales performance reviews, the brand’s high-end positioning, and more. The animation effects create an interactive and immersive experience for the audience and display the complex information in a compelling and understandable manner.

The background of your presentation is an important aspect that must be prioritized while designing the slides. Whether you choose a textured, gradient, or solid backdrop or use any image as a backdrop, it must support your information and brand’s theme. 

Remember the principle of ‘less is more’ when choosing the background. The pre-designed presentation background templates above can save you time, give your overall presentation an authentic and vibrant touch, and convey your message without overwhelming the audience. Get them now!

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Update: May 19, 2022

A collection of free presentation backgrounds for any topic.

Nowadays, presentations need to look modern and eye-catchy in order to keep the audience’s attention from beginning to end. Believe it or not, the visual factor plays a huge role in engaging your viewers. In this collection of free presentation backgrounds , we’ve gathered high-quality graphics – ready to import into your PowerPoint, Google Slides, or Keynote presentations and resize according to your needs.

In this article you will find: Free Business Presentation Backgrounds Free Minimalist & Geometric Presentation Backgrounds Colorful Gradients & Artistic Free Presentation Backgrounds Free Technology Presentation Backgrounds Free Liquid Presentation Backgrounds Free Cute Presentation Backgrounds Free Vintage Presentation Backgrounds Free Paper Presentation Backgrounds Free Holiday Presentation Backgrounds Bonus Backgrounds

Do you want to check out The Best Presentation Software Options on The Market ?

Free Business Presentation Backgrounds

Business presentation backgrounds are slightly different than other types of backgrounds. Unlike more casual presentations, business presentations usually consist of a business-related stock photo – office space, formally dressed people, whiteboards, etc. Take a look at the backgrounds we’ve collected for your company presentation:

1. Blurred Office Interior Background

Blurred light photographs are great for business presentations where they can fit in any slide.

2. Light Corporate Interior Background

This blurred hallway interior image can ideally match a professional presentation.

3. Person Writing on Laptop Background

Workstation backgrounds complete your idea if they don’t distract. In this case, the person working on a laptop is positioned in the corner of the frame.

4. Modern Business Building Background

This background might be an amazing first slide. But even if used somewhere else, it will still do a great job, unless used in all slides.

5. Business Handshake Network Creation Background

An amazing background for corporate presentations that is perfect for teamwork, business communication, partners, or proposals slides.

6. Businessman in Office Modern Skyscraper Landscape Background

This background, although made as a photograph, can actually help you achieve the formal vibe you are looking for.

Free Minimalist & Geometric Presentation Backgrounds

Suitable for literally any kind of presentation, these minimalist presentation background designs come with attractive geometric shapes and pleasant color combinations. The graphics are highly modern right now, so your presentation will certainly impress with good taste and professionalism. The resources are also available in fully editable and resizable vector file formats.

7. Modern Geometric Background

Shapes are very pleasant for the eye. This background uses very “soft” colors, making it quite feminine and good-looking.

8. Black and White Geometry Background

Playing with black and white backgrounds is the best way to proceed if you want to accent the text. This one looks stylish and modern, and it will add a premium feel to your slides.

9. Simple Dark Geometry Background

Using two dominant colors in one background is a great combination. It shows great power and even a bit of provocation.

10. Fresh Squares and Circles Background

Utilizing different shapes and a few variants of blue is a good mix. A non-intrusive design for presentations.

11. Abstract Blue Lines Background

This abstract blue lines background fits the standard business practices of non-aggressive design.

12. Colorful Memphis Style Background

This Memphis-style background shines with its combination of minimalistic design combined with shapes all around the place.

13. Cool Modern Colors Background

If you had to pick one image to explain the term “technology”, that would probably be it.

14. Trendy Outline Shapes Background

A casual style background with simple shapes with playful colors plus trendy black strokes.

15. Neon Modern Shapes Background

Abstract geometry definitely has its place under the sun and is becoming a hot trend – your younger audience will love it!

16. Colorful Geometry Shapes Background

This colorful background is an amazing option for presentation design that aims to get more creative.

17. Modern Lines and Dots Background

This background with blue/purple colors and linear shapes is perfect for more creative presentations.

18. Minimalist Shapes Background with Pastel Gradients

The minimalist signature is easily recognizable and the use of pastel gradients “softens” the shapes.

19. Simplistic White-Grey Background

Light, neutral background with dots and lines that can be used in any presentation.

20. 4 Simple Style Backgrounds

Four simple backgrounds can be used for any purpose. You will find an orange, purple, red, and cyan background for your presentations.

21. Seamless Patterns Mega Bundle with 15 Free Geometric Pattern Backgrounds

A huge pattern designs bundle with over 1000 premium. Still, you have 15 free seamless patterns that you can use as backgrounds to lit up your presentations.

Colorful Gradients & Artistic Free Presentation Backgrounds

The delicate play with colors is very important when it comes to presentation background – it should be easy on the eyes and feel… right. This collection is everything you need if you are looking for a vibrant, colorful background for your presentation. Free gradient presentation backgrounds, watercolor backgrounds, and more artistic suggestions for your colorful slides.

22. Blue Tone Gradient Background

Gradient backgrounds make flat colors look more vibrant. The blue tones are quite relaxing and trustworthy.

23. 4 Artistic Texture Backgrounds

Textures can be attention-grabbing. Picking such background can create a more professional feeling.

24. Nice Warm Colors Gradient Background

Warm colors are typically better for cheerful presentations, as they “uplift” the mood.

25. Cool Cold Colors Gradient Background

If you have to come up with a presentation related to a marine topic, that’s your perfect choice.

26. Modern Blue Gradient Background

Blue and purple are two solid colors. Using this background gradient is perfect for business presentations.

27. Energetic Orange Gradient Background

A clean background with a vivid orange color gradient. Perfect for different energetic presentations.

28. Colorful Rainbow Gradient Background

Using a rainbow gradient is an amazing option for presentations dedicated to kids, or teenage audience.

29. Elegant Blury Bokeh Background

Stolen from photographers, the “bokeh” effect background makes presentations stand out.

You may also be interested in The Best Color Combinations to Try Now

Free Technology Presentation Backgrounds

Presentation background designs suitable for technology and business presentations. These backgrounds look high-tech and modern but still won’t steal away the attention of the viewer. Available in vector file formats which makes them fully editable and resizeable depending on your presentation style and dimensions.

30. Modern Technology Background

This high-tech background design is perfect for innovation and digital presentations.

31. Abstract Modern Tech Background

Abstract design with modern simple squares – an amazing option for high-tech presentations.

32. Abstract Futuristic Background with Honeycomb

This abstract and futuristic dark background is perfectly suitable for technical presentations.

33. Futuristic Technology Interface Background

Great technology background with minimalist, clean design that will fit any high-tech presentation.

Free Liquid Presentation Backgrounds

A selection of free presentation backgrounds with liquids and bubbles. Flat or 3D, these backgrounds are super immersive and certainly impressive. They will be the perfect addition to a wide array of presentation topics. You can get them completely for free as fully editable and resizable vector file formats .

34. Blue Liquid Background

The combination of dark blue and light blue is an amazing option for a presentation. An amazing option, especially for financial services.

35. Yellow Liquid Background

These cheeky shapes and colors are an amazing way to present something that can be qualified as everything but boring. Great for uprising sales, or summer theme for example.

36. Purple Liquid Background

Purple is a royal color and combined with a liquid design background it becomes even better for a modern-day classy presentation.

37. Monochrome Liquid Background

A perfect blend between using 3D forms and gradient colors. The blur effect and reflections are also attributed to the exquisite look of this background.

38. Modern Blue-Green Liquid Background

It’s an interesting, yet impressive background design. You can definitely stand out with this modern, blue-green liquid background.

39. Watercolor Background with White Blue and Purple

This background, in particular, doesn’t have a practical use in business presentations but it fits perfectly in artistic ones.

40. Liquid Shapes Monochrome Background

You’ll rarely come across a better realistic 3D background for medical presentations.

41. Modern Dark Liquid Background

Compared to a couple of the previous backgrounds, this dark liquid background is pretty standard and it can fit multiple presentation themes.

Free Cute Presentation Backgrounds

Cute backgrounds are often used for educational projects  – especially when presenting in front of kids. Smile-bringing designs will always win you emotional points, and it’s always a good idea to have a themed background or two just in case.

42. Cute Animal Background

In this background, you can find cute 2D animals all around the frame. At the same time, the central part is filled with white space, so you can add text there.

43. Colorful Pastel Color Pattern Background

These beautiful rounded shapes add the feeling of watercolor art and we can definitely catch the pattern design.

44. Space Rocket Child Background

If you’re about to teach a science class – that might be perfect. Well, unless you have university students.

45. Blue Pastel Sky and Clouds Background

It’s a simple blue background with white clouds. It can be used as a theme for a whole educational presentation.

46. Cute Doodle Frame Background

This beautiful cute doodles frame is also matched with a rainbow border vector and free text space in the center.

47. Green Park Illustration Landscape Background

There is nothing more suitable for educational presentation than a simple landscape illustration with trees, clouds and sun.

Free Vintage Presentation Backgrounds

Retro and vintage looks are quite modern right now, so no wonder people are choosing vintage looks for their presentations, as well. In this selection of free presentation backgrounds, you will find ornamental backgrounds, grudge backgrounds, worn-out materials, old paper effects, antique looks, damasks, etc. All are free to download in vector file formats – fully editable and scalable.

48. Ornamental Vintage Floral Background

Vintage backgrounds, especially floral are a very strong point if you’re coming with flower-related topics.

49. Vintage Frame Background

Frames are typically used in photography, so go for it if you have lots of pictures in your presentations.

50. Damask Pattern Vintage Background

Damask pattern is a specific vintage style which will not only look good, but also grab attention by being unique.

51. Grunge Texture Background

This grunge background focuses on the main picture, so it’s great for quizzes or presentations where there is one central topic.

52. Retro Grunge Texture Background

If you have a presentation related to Ancient times (especially Egypt), that’s your background.

53. Vintage Shapes Pattern Background

These vintage shapes are quite peculiar but you can use them for boring topics to give “life”.

54. Grunge Hearts Background

Another cool background design is the grunge hearts. It can be used for many presentations.

55. Old Paper Antique Texture Background

Old Paper can perfectly fit any slide related to the Middle centuries.

56. Blue Grunge Background

Another amazing grunge background that can be the greatest companion of any history-related presentation.

57. Vintage Paper Retro Background

Vintage paper can be an amazing background for any presentation for hand-made products.

Free Paper Presentation Backgrounds

Paper and cardboard textures give presentations a homey and hand-made feel. In this selection of free presentation backgrounds, you will see different paper textures. Adaptable for any presentation theme, these designs can be downloaded in vector file formats and edited in vector-based software.

58. White Paper Texture Background

Paper texture can be great for teachers who want a neutral background.

59. Package Paper Background

Package paper is great for presentations related to delivery services.

60. Simple White Paper Background

A simple white paper background that can fit any need.

61. Brown Paper Background

Another great background for delivery services presentations.

62. Paper Note Memphis Style Background

The combination of blank space and surrounding in Memphis Style makes this colorful background perfect to give a modern look to your presentation.

Free Holiday Presentation Backgrounds

Holiday backgrounds should not be used every day but they can be powerful triggers. Holiday presentations spark emotions which can be a good way to convey your message during festive periods. Let’s see some of the best free holiday backgrounds you can use for the occasion.

63. Christmas Decoration Photo Background

A marvelous Christmas concept background where you can add text on the left part of the slide and the Christmas elements are on the right.

64. White Simple Christmas Background

If you’re into texture and white backgrounds, this free Christmas photo is for you.

65. Cartoon Snowy Christmas Vector Background

This free vector background gives you the chance to edit details or add some more Christmas decorations.

66. Cute Christmas Background with Illustrations

The Christmas decorations are placed at the top and bottom of the background, so you have free space right in the middle.

67. Halloween Spider Web Background

A great combination of orange (the color associated with Hallowen) and spider web makes this vector background very straight to the point.

68. Flat Hallowen Vector Background With House

A flat illustration background with Halloween’s color palette and some standard “scary” motives.

69. Easter Egg Photo Frame Background

You can easily “catch” the Easter topic with the dyed eggs and the basket. The M&Ms are also an original idea to add flat shapes.

70. Watercolor Light Easter Vector Background

Watercolor Easter backgrounds look natural and beautiful. They can be a great addition to any Easter-related presentation.

71. Beautiful Landscape Thanksgiving Autumn Illustration Background

This illustration has the color palette of autumn which is also associated with Thanksgiving day.

72. Hand Drawn Thanksgiving Illustration Background

In the hand drawn thanksgiving illustration we can find the typical colors of autumn, plus the pumpkin and, of course, the Thanksgiving turkey.

73. Watercolor Thanksgiving Background

Watercolor art is very distinctive and for the “Thanksgiving” topic, it can create some beautiful results.

74. Thanksgiving Decoration Photo Background

The combination of a white background with green and brown leaves, plus pines and pumpkins enriches the image and adds contrast.

Bonus Presentation Backgrounds

A collection of high-resolution photos that impress with super high quality. These images show attention to detail but are still humble enough to keep the audience focused on your content. Attribution for using these images is not required, although it’s appreciated.

75. Clean Package Boxes Background

It’s a lovely background that is good for Christmas topics or any gift-related presentations.

76. Elegant Decoration Background Image

If you’re looking for a background for your wedding agency, you’re in the right place.

77. Pencils and Office Items Background

The elements in the background suggest you it is a perfect match for teachers and lecturers.

78. Simple Clean Background with a Book

Books are symbol of liberty and education. The background is great for science presentations.

79. Bridge Landscape Photography Background

Golden Gate bridge stands tall. So is the background which can be used for all kinds of presentations.

80. Sunset Background Image

Sunsets are proven to be stress-relieving, making this background suitable for meditation business presentations.

81. Monochrome Landscape Background

Skyscrapers, shady pinks, and overall – the perfect cosmetics presentation.

That’s it!

We hope this collection of free presentation backgrounds was useful to you. We hope it helps you make your next presentation super impressive and successful. If you’d like to see even more freebies, go ahead and have a look at these awesome suggestions:

• 39 Free Google Slides Templates For Your Next Presentation

The Best Free PowerPoint Templates to Download in 2022

• How to Start and End a Presentation: 10 Practical Tips to Grab Attention

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Lyudmil Enchev

Lyudmil is an avid movie fan which influences his passion for video editing. You will often see him making animations and video tutorials for GraphicMama. Lyudmil is also passionate for photography, video making, and writing scripts.

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15 Best Presentation Software for 2024 (Full Comparison Guide)

Written by: Orana Velarde

In this comparison guide, we’ll analyze each of these tools and many more to understand what the difference is between them so you can  choose the best presentation maker for your business.

So, if you want to stand out from run-of-the-mill PowerPoint presentations and have a reliable presentation software that will help you collaborate with team members and design stunning slide decks in a fraction of the time, you’ll need this guide. 

Let’s get started.

Table of Contents

• Google Slides
• Microsoft PowerPoint
• Beautiful.ai
• Microsoft Sway

What are Presentation Tools

Presentation tools are software applications that enable users to visually present ideas or share knowledge. These presentations are delivered in a slide-show format using a combination of text, images and other graphic elements.

Presentation software is frequently used to pitch an idea to investors , present proposals to clients , introduce new products or services to customers, train staff on new policies or ideas , or teach your students new or complex concepts.

Best Presentation Software: A Visual Comparison

When choosing the right presentation programs for your projects, there are some things to consider:

• Does the price point fit your budget?
• Is it easy to use?
• Who is the program geared at: businesses, educators, bloggers or social media managers?
• Does it have lots of templates to choose from? Are they good quality and helpful?
• Is the built-in graphic asset library extensive and varied?
• Can you embed content, add videos or GIFs?
• Can you add audio to your presentations?
• Can elements be animated?
• Is it desktop or cloud-based ?
• Can you use it to create presentations on any of your devices?
• Can finished presentations be viewed offline?
• Can you have team accounts or business accounts for easy collaboration inside your company?
• Does it include a Brand Kit? Is it easy to use?
• Can the finished presentation be shared online straight from the presentation software?
• Can your presentations be uploaded to the cloud privately with password protection?
• Does the presentation software include analytics to see how your projects perform on social media?
• Can you use the finished presentation as a lead generator straight from the software?

We'll take a look at all these aspects in the following list of best presentation software so you can make your own well-informed decision.

Last updated on May 30, 2024.

Visme is a powerful presentation software and all-in-one content authoring tool. It has a user-friendly interface and an extensive set of tools that make it easy for both beginners and experienced professionals to design and deliver impactful presentations.

Presentations made with Visme go beyond the standard slide deck to incorporate interactive elements and easy, full-featured offline sharing.

Making professional presentation slides with Visme is easy and straightforward. Create slides from scratch using content blocks and the extensive slide libraries categorized by style. Browse the presentation template library to find pre-designed slide decks which you can easily customize to fit your needs.

That's not all that Visme can do, though.

You can also use Visme to create other visual content, such as digital documents, animated infographics, interactive reports and whiteboards. There are tons of customizable templates that come built-in with the app.

You can also use Visme to create other visual content, such as infographics, reports and interactive charts. There are tons of customizable templates that come built-in with the software.

Visme can be used for free to test it out for as long as you want. With a free account, you can create up to three projects.

To access all of Visme's capabilities, you can upgrade to one of the paid plans .

• Starter: $12.25/month paid annually
• Pro: $24.75/month paid annually
• Visme for Teams: Custom – learn more here

If you're a nonprofit organization, you may qualify for a discount. Visme also offers separate Education plans for students and teachers.

Ease of Use

Visme is incredibly easy to use. Switching from slide to slide is a breeze, and you can even save a slide to your content block or slide library to reuse later.

The editor comes with a handy sidebar that lets you browse media, graphics and data tools and drag and drop relevant elements onto your slides. You can also use the /shortcut feature to open a search bar and quickly find what you need.

The dynamic fields feature ensures you don’t miss out on any critical information. With single click, you can easily update content throughout your presentation.

Who Is It For

Visme is perfect for small and large businesses, enterprises, marketing teams, project managers, educators, content creators and so much more. The resources and tools available in Visme reach far beyond the ability to create presentations.

• Social media teams can create content for their company’s social channels.
• Sales agents can create branded and personalized proposals in minutes.
• Professionals can build visual CVs to find the next ideal job.
• Project managers can conduct team meetings with a collaborative whiteboard.

Template Options

The template options in Visme are extensive and varied in style. From minimalistic to photographic, there are many presentation styles to pick from.

Presentation Templates

Ecommerce Webinar Presentation

Buyer Presentation

PixelGo Marketing Plan Presentation

Technology Presentation

Product Training Interactive Presentation

Work+Biz Pitch Deck - Presentation

Create your presentation View more templates

You can choose from dozens of fully designed presentations tailor-made for specific industries and topics or mix and match hundreds of slide layouts by choosing a presentation theme.

You can also start with a blank canvas, add new blank slides to existing presentation templates, and save custom slides to use later as your own templates.

Graphic Assets Library

When selecting the best tools for presentations, the visual capabilities and creative design elements should be a top consideration. Visme’s graphic library includes thousands of free icons, illustrations, stock photos, videos , 3D graphics , audio clips, charts and graphs to include in your presentations.

The best part is that every graphic asset that comes built-in with the Visme editor is fully customizable. Resize, rotate or change colors to fit your brand, content and theme.

AI-Powered Tools

Visme comes with a wide variety of useful AI-powered tools, making it one of the best presentation software.

Let's start with the AI presentation maker . This advanced tool is engineered to make your presentation creation process as quick and efficient as possible.

To create a presentation using this tool, you only need to provide a text prompt outlining your requirements. The tool will then generate the slides, complete with text, images, illustrations and any other content you specify.

After that, you can use Visme's presentation tools to personalize the AI-generated slides and add the final touches.

Next up is the AI writer . This user-friendly tool is your key to overcoming writer's block and crafting engaging copy for your presentation. It can help you create layouts, edit and proofread text, summarize the content and much more. Explain to the AI writer what you want to generate, and it will take care of the rest.

Visme offers several AI image editing tools , including erase and replace, background remover, unblur, and upscaler. These tools can be used to edit the image content or enhance its quality. For example, you can use the Image Upscaler to resize your image without sacrificing quality, ensuring your visuals always look high-quality.

And as always, you just need to provide the right text prompts. Feel free to tweak the prompts as many times as you want until you achieve the perfect outcome.

Videos and GIFs

It's easy to insert or embed videos and GIFs inside a Visme presentation. This is another that makes Visme a powerful video presentation software .

To insert a video, upload a video from your computer or cloud storage and place it on a slide of your choosing. Once you’ve uploaded it, it’ll be in your Media library for future use.

If you don’t have videos of your own, Visme has hundreds of stock videos to choose from in lots of categories. Browse them by clicking the / shortcut on your keyboard and opening the videos tab.

Edit your videos with the integrated timeline feature. Trim video clips and customize playback settings. Resize the video on your slide easily by dragging the corner. Or you can resize any video into another shape for more flexibility.

GIFs are available through the Giphy integration, which you’ll find in the Media tab. These are a great choice when you want to make a meme-based presentation.

Take note that all presentations that have videos or GIFs in the slides must be shared as a live link or downloaded as HTML5 or MP4. If you download it as a PDF or PPTX, all the interactive elements won’t play back.

Adding audio to a presentation is easy on Visme. Either along with a video or as the audio on its own. You can also record a voice over.

Another great option is accessing our Presenter Studio to record a video of yourself presenting your content. You can turn on your camera or record audio only before sending a link to your audience. This is a great way to present asynchronously or save your presentation for people to view again and again.

Embed Third-Party Content

There is more content that can be embedded into Visme presentations, like polls, quizzes , forms , online videos and any content that can be turned into code to insert in an iframe.

You can also take advantage of several integrations to embed even more engaging and interactive content into your slides.

Some of our integrations include SurveyMonkey, Hubspot, Giphy, and many more.

Animations and Transitions

With Visme, you can animate your content and create interactive experiences such as:

• Hover effects or clickable pop-ups, link your slides or content blocks to objects
• Pre-animated assets like characters, illustrations and gestures
• Custom animation and motion effects

Features inside Visme presentations can be animated, and we also have a number of seamless slide transitions that make your content pop, like "Enter from Side" or "Staggered Fade."

If you want to make your content even more dynamic, you can access our Custom Animation feature. This is perfect for creating video presentations or making your elements look like they're floating on your slide.

Visme also comes with a 3D Character Creator that helps you elevate your storytelling and connect with your audience. You can create and customize 3D animated characters to embody your brand or message.

Tweak everything, from gender and hairstyles to outfits and skin tone, until you achieve the perfect look. You also have the ability to choose their entry, waiting and exit poses.

Desktop or Cloud

Visme is an online cloud-based app that can be easily used on your computer. We also provide a desktop app that you can download and use outside of your regular browser for seamless content creation.

And if you need to create content on the go, you can easily edit existing projects right from your mobile device or tablet using the Visme iOS app .

Data Widgets

Visme offers a wide selection of data widgets that allow you to creatively visualize statistics and figures in the form of gauges, clocks, pictographs and icon arrays.

Data visualization in Visme goes beyond widgets. Add tables, graphs, and charts to your presentation slides and connect them to a live data source . Create a data stream from Google Sheets or Google Analytics into customized data visualizations.

Offline Viewing

Finished presentations can be viewed offline in four different formats.

The best option is to download it as an HTML5 file. That way it will maintain all the animations when opened on Google Chrome, even without internet. Downloading as an HTML 5 file is a premium feature. Presentations can also be downloaded as a collection of JPG or PNG images, as a PDF or as an editable PowerPoint file.

Create a stunning presentation in less time

• Hundreds of premade slides available
• Add animation and interactivity to your slides
• Choose from various presentation options

Sign up. It’s free.

Collaboration Possibilities

Visme has a premium teams plan that lets all team members customize and complete projects together. Leave comments with edits and feedback, edit projects simultaneously and easily share with other people on your team to move the project along.

Plus, Visme's workflow management features give the project admin complete control over your team's collaboration process. You can assign tasks, manage roles, set deadlines and more, all from a centralized platform. These features are useful for streamlining communication and reducing the time between briefing and final presentation design.

Branding Capabilities

Visme's brand design tool makes it easy to keep all of your content on-brand regardless of who's creating it. It works in three easy steps:

1. Upload all of your branding assets (colors, fonts, logo) to Visme with the Brand Wizard . Input your website URL and watch as our Brand Wizard automatically pulls in all of your branding.

2. Access a bundle of 30+ automatically branded templates that have your logo, fonts and colors already ready to go.

3. Easily access thousands of other templates and input your brand fonts and colors with just a click in Visme's editor.

Then boom! All of your content will always have the same branding, helping increase brand strength and recognition.

Share to Social Media

Once a presentation is finished, it can be shared to social media seamlessly right from the editor. It can also be downloaded.

Privacy and Password Protection

Presentations on Visme can be published privately with password protection so that only the people you want can access it. It is advisable to only use strong passwords for this purpose. There are a few free password managers that could help you do that and keep your account secure .

Visme’s analytics is what makes it stand out as the best tool for presentation. When a presentation is shared via a live link, it can be analyzed for views and sharing.

Access in-depth analytics that show you how much of your presentation is typically viewed, for how long and which slides seem to be the most popular.

Lead Generation

You can add a signup form to your presentations to collect leads that could potentially become clients. Simply head over to our  Advanced Settings tab before sharing your project and turn on  Requires Registration to collect emails from each person who views your content.

The best part of using Visme is that you get access to an interactive online form builder that's proven to generate 2X more conversions than traditional forms. You can choose your preferred form type and customize every aspect, including character appearance, color, background and animations to match your design and branding requirements.

Prezi offers a great alternative to the traditional presentation format that goes slide by slide. The creative idea behind Prezi is you can create an animated, non-sequential flow with topics and subtopics that are hidden until you zoom in.

While Prezi's interface can be slightly complicated to use, it's a good option for people who need to add a creative touch to their presentations.

Prezi is free for basic capabilities and limited templates.

For the paid plans, there are three tiers.

• Standard: $5/month
• Plus: $12/month
• Premium: $16/month
• Teams: Upon Request

There are separate plans available for students and teachers.

Prezi has a slight learning curve, but once you create a couple of presentations, you get the hang of it. However, it doesn't offer too much customizability inside the templates.

Businesses and educators who are in need of a different style of presentation. Prezi offers a “conversational style” of zooming and moving around between information. So, who Prezi is for really depends on who needs this sort of presentation style.

There are plenty of templates to choose from, and you can also start from scratch. The templates are different in color and style, but the idea of zooming into topics and subtopics is the same.

AI Presentation Assistant

Prezi has an AI assistant that automatically generates presentations for users.

The assets library has some icons and shapes available, the usual ones like arrows and buttons. Premium plans get access to over 80,000 icons and 500,000 images.

Videos can be uploaded or embedded from YouTube. Embedded videos are not viewable in offline mode. GIFs aren’t supported.

Voice over can be added in premium plans.

No other content can be embedded into Prezi presentations.

Prezi is all about animations between topics and subtopics. The presentations themselves are viewed as animations.

Prezi is a cloud app but can be accessed to view offline with premium plans.

Available to Create on Multiple Devices

Prezi presentations can only be created on a computer but can be viewed on all devices.

Prezi for teams is available upon demand and has a Slack integration.

Brand Kits are only available with Prezi's team plans, but each presentation can be customized to fit your brand with color customizations and some available fonts.

Prezi presentations can be shared to social media via a special share button at the top-right of the Prezi page. They can be shared to LinkedIn, Facebook and Twitter.

Prezi presentations can only be downloaded from the Prezi app. There are two options, as an EXE file for PC and a ZIP file for Mac. Presentations can then be viewed without internet connection or the need to connect to the Prezi app.

Presentations are public unless you have a paid account.

Analytics are available with premium accounts but it only applies to Prezi presentations you share via a link to someone.

There are no lead generation capabilities with Prezi.

3 Google Slides

Google Slides is the presentation software available via your Google account. Just like you can create documents and spreadsheets with Google Docs and Sheets, you can create presentations with Google Slides.

The setup is very similar to PowerPoint and is free to use for anyone with a google account. There is a business version called G Suite, which includes the same things with more storage and management capabilities.

Google Slides is free to use for anyone with a Google account. All features are available to everyone.

There are plans for business accounts so that teams can be created and information can be managed in a more organized way. Plans start at $6/user/month and go up to $18/user/month.

Compared to other examples of presentation software, Google Slides is very easy to use. The controls are very similar to Google Docs and Sheets.

Business professionals, educators and students who need fast and easy access to a presentation software that can get things done.

There is a general collection of templates, but there are not very many. Presentations can also be started from scratch.

The graphic assets are average and simple. The shapes are classic and generic. Photographs can be uploaded from your desktop, your Google Drive, a URL or searched online.

Videos can uploaded with a YouTube link or from Google Drive. GIFs can be added just like images.

Audio and Embed Third-Party Content

Anything from your Google Drive can be added in. Also there are some available “add-ons” that can be integrated for icons, stock photography and audio.

Elements inside each slide can be animated and so can the transition between the slides.

Google Slides is a cloud-based program.

Google Slides can be used fully on any device with their respective apps for Android and iPhone. Presentations can be edited and viewed on all devices.

Collaborating with other people is easy with Google Slides

There is no brand kit feature.

Presentations can be shared via email or link.

Google Slides can be viewed offline with a Chrome Extension and the use of Backup and Sync.

Presentations can be shared privately, but there are no password capabilities, only invitations.

Analytics and Lead Generation

These features are not available.

Read either PowerPoint vs Google ,  or you can check out  Google Slides vs Visme to get a detailed overview of each tool and find the perfect presentation software for your needs.

Keynote is the native Apple presentation software — one of the original PowerPoint Alternatives. Anyone with an Apple ID can use the Keynote editor. It is the most similar to PowerPoint and also Google Slides.

Keynote is free for downloading and also accessing via the cloud with an apple ID.

If you know how to use PowerPoint or Google Slides, Keynote is a breeze. This feature makes it stand out as one of the best tools for presentation.

Keynote is good for businesses, educators and anyone who needs a practical presentation software.

The templates are limited but come in standard or wide sizes. Templates can also be found outside of Keynote and uploaded into the program.

There are plenty of classic symbols and icons available which are also customizable in terms of color and gradient. Images can only be added from your computer.

Videos are not embeddable in Keynote slides but that is sorted with a plug-in like LiveSlides. GIFs can be added as .gif images.

You can upload existing audio files in Keynote to play on specific slides. There's also an option to record your own voiceover to create a narrated presentation.

Including these is not available

Slides and objects can be animated in a number of ways, including path creation, scaling, bounce or jiggle effects, and more.

Keynote is available on both desktop and cloud.

You can create keynote presentations on any apple device and PC.

Keynote presentations can be downloaded as .pdf or as .pptx to view offline.

Keynote presentations can be collaborated on via a link or email with permission settings set to “can make changes”.

Brand Kit, Share to Social Media, Analytics and Lead Generation

None of these are available on Keynote.

Presentations are private until shared and there is no password protection capabilities.

5 Microsoft PowerPoint

This list wouldn't have been complete without the most popular presentation software in the world. Even though there are tons of more advanced presentation tools out there now, PowerPoint is still a favorite of many because of its familiarity, ease of use and availability.

The desktop-based PowerPoint program is part of Microsoft 365, which has different plans for businesses that start from $6/month and go up to $22/month. You can also buy an unbundled digital PowerPoint account for $159.99

PowerPoint Online is free on any device, including mobile.

Most, if not every, computer user knows how to work a PowerPoint. The traditional sidebar interface is easy to use simply because it's familiar. But for people who are using PowerPoint for the first time, there might be a slight learning curve.

Businesses, individuals, students, teachers and anyone who uses a Windows PC or device. PowerPoint is also a good fit for people who want to create simple, conventional presentations, and aren't looking for fancy new features or capabilities.

There are dozens of themes that come built-in with PowerPoint, and there are all customizable so you can play around with the styles.

You can browse stock images, icons, stickers and more by searching for relevant keywords in PowerPoint's graphic library.

Videos and GIFs can be uploaded from your computer. You can also embed videos from YouTube and other online sources. However, this feature is only available to Windows users.

You can upload audio files from your computer. You can also record audio directly inside PowerPoint and edit the settings for playback.

You can embed files created in other Microsoft Office applications, such as charts created in Excel, or any other programs that support Object Linking and Embedding (OLE.)

There are tons of animation and transition options available in PowerPoint, which can actually get confusing at times. However, if you know your way around these options, it gets easier to create a professional-looking slideshow.

There are both desktop and cloud versions of PowerPoint available.

You can download the PowerPoint mobile apps on both Android and iOS devices.

It's possible to share your presentation with specific people.

Brand kits are not available, but you can save custom themes.

Presentations cannot be shared to social media.

You can download your PowerPoint presentations in various formats, including PPTX and PDF. This makes it easy to access them on any device offline.

You can mark your presentations as read-only to prevent users from editing the file.

This feature is not available in PowerPoint.

Ludus is one of the best-looking presentation tools available online. The main attractions with Ludus are the clean black screen to edit on and the number of integrations that give importing capabilities for all sorts of content. From photography to .svg to code builds.

Ludus starts at $14.99/month for teams of 1-15 people. Teams that need more licenses are encouraged to contact for more pricing information. Ludus does offer a 30-day free trial.

Ludus is quite easy to use and includes lots of keyboard shortcuts. It is easy to learn how to use and pretty straightforward. It seems to be easier for designers than for non-designers to use.

This presentation software is geared more towards designers or business owners who have some design knowledge to totally be able to use the broad capabilities.

There are no templates to choose from. You have to start from scratch or use smart blocks that you can create to use over and over easily. Smart blocks are kept in their own library.

Ludus has minimal in-house graphic assets like simple shapes, but the integrations are epic. You can import .svg icons and edit them inside Ludus quite easily. Photos can also be imported via Unsplash, Instagram, Facebook or uploaded.

Videos and GIFs are easily imported via the integrations like YouTube, Vimeo, Giphy and more.

Audio can be embedded as an audio file from SoundCloud, Dropbox and other integrations.

You can pretty much embed anything into Ludus. The integrations are impressive and there are also iframe and HTML options.

Internal elements can’t be animated but there are so many integrations that animations can be done in different ways.

Ludus is a cloud-based app. No need to download anything.

Presentations can only be edited on computers. Finished presentations can be viewed on all handheld devices that have access to the internet via a URL link.

Collaborations are possible with the team plans. This includes live collaboration, workspaces and more.

With collaborations, smart blocks and the Brandfetch integration, a brand kit can be organized quite easily. But it’s not an internal feature.

Finished presentations can be easily shared to social media straight from Ludus.

Ludus presentations can be downloaded as .pdf or .html to be viewed offline.

Pro Plans have password protection.

There are no analytics or lead generation capabilities available in Ludus.

Slides is the only presentation software that promotes itself as being “pixel perfect” as the editor includes a built-in grid to help with composition. Slides has a lower cost at the highest price tag which is good for smaller businesses.

Slides is free to use, but finished presentations will be public and available. 

The paid plans start at $5/month, and the Pro plan sits at $10/month and go up to $20/month for features like unlimited collaborators, privacy, shared media library and Google Analytics.

Slides is very easy to use, the editing board is minimal but all tools are at easy reach. No need to get confused with Slides. There are no templates so presentations are built from scratch.

Small business owners or startups. Individuals that know what they want and don’t need templates to help them along. Also for developers because it has HTML and CSS building capabilities.

Slides has a very limited template library with just a handful of different options to choose from.

The available shapes and icons are common and minimal. Photos have to be uploaded or imported from a URL.

Videos and GIFs are easy to add. Videos can be uploaded or linked and GIFs can be uploaded as .gif or .mp4 as video.

Including audio is not possible with Slides.

Anything with code can be added in an iframe.

All elements and features can be animated to fade in, fade out etc. Length of duration can be customized.

Slides is a cloud-based presentation software that can only be used online.

Slides can be used on the computer and handheld devices. To edit and to view.

Paid plans have very capable collaboration possibilities. Users can leave comments with feedback for the creator to review and make edits.

There is no set section for a brand kit but branded decks can be created and then cloned to use as a template.

Yes, quite easily.

You can also share presentations via URL, email or embeddable code.

A Slides presentations can be downloaded as a ZIP file with an .html file inside that can be viewed offline on any browser.

Privacy and Analytics

Possible with paid plans.

This is not possible on Slides.

8 Slidebean

Slidebean is an easy-to-use presentation software with interesting templates and customizable content blocks.

The highlight of this presentation software is that it uses artificial intelligence (AI) to help you put together the best possible slide layouts and configurations. They also have a team of experts that can both write and design your pitch deck for you if you don't want to take the DIY route.

The free plan has limited capabilities but it's enough to see how Slidebean works. To export your presentation, you'll need to upgrade.

There are three price levels from $8/month to $19/month to $149/month. The last one is the Founder's Edition plan, which includes help from the experts on your presentations.

If you choose to get their help on your presentation design, it starts at $29 per slide or $1,999 for the full project.

Slidebean is quite easy to use. You can choose between templates or start from scratch. Adding content is simple and to the point from a popup.

Editing can be done in outline or design mode. The editing is limited to how the content blocks are set up, but there are lots of choices. There's no free size changing or moving around.

Startups, small businesses and entrepreneurs.

There are plenty of template options. They are organized in sections and niche. The template collection has presentations by known brands like Snapchat and Buzzfeed.

There are plenty of icons and images to choose from. However, there are no shapes, but icons can be used as shapes.

GIFs can be added via the Giphy integration in a content block. Video can be added in the paid plans.

There are no audio capabilities.

The code snippet content block has lots of options so a lot of different kinds of third-party content can be added in.

Content blocks and their elements can be animated with a couple features.

Slidebean is an online program on the cloud.

It can be used to edit or view on any device.

Collaboration is possible in the paid plans.

This feature is available in the paid plans.

Sharing to Social Media

Slidebean presentations can be exported to download as both .pdf and .html files to view offline.

This feature is not available.

Analytics are available in the paid plans.

9 Zoho Show

Zoho Show is a presentation software that mimics Microsoft PowerPoint in the way it is set up, with a menu up top for all the actions. However, Zoho's version is much nicer and polished.

Zoho is a complete CRM for businesses and the company offers different types of apps for teams and office use — Zoho Show is only one of their programs.

Zoho show is completely free and without ads.

Zoho Show is pretty easy to use. The content blocks can be chosen as themes but they can also be moved around freely and resized. The presentation can be viewed in three ways, with a handy grid view to see all slides next to each other.

Businesses, entrepreneurs, educators and students. Anyone who needs to make a presentation.

There aren’t exactly templates, but there are themes. These do not come with images or lorem ipsum but are more like visual canvases that can be customized in terms of color, layout and more.

The shapes are pretty good, there are quite a bit to choose from. An added bonus is the possibility to draw shapes or scribble anything yourself with the trackpad.

Videos can be added via the YouTube integration and GIFs can be added as an image.

Audio can be added via Soundcloud with an embed code.

There are a number of sites that are supported via Embed codes but not that many. Zoho Show says that you can ask your needs to be added in the permitted list.

All elements and transitions can be animated.

Zoho Show is a cloud bases program and can be broadcast from anywhere and on any device. The live broadcast includes a chat window and the audience can download the presentation if they want to.

You can only create presentations on a computer.

Teams can easily use Zoho Show, even in the free version.

Custom branding is only available in the highest paid plan.

Sharing to social media is not possible unless downloaded as a PDF file and then uploaded to something like SlideShare.

Presentations can be downloaded as .pptx or .pdf files for offline viewing.

Yes, this is possible on all plans.

Analytics are possible on the paid plans.

10 Beautiful.ai

Beautiful.ai is a presentation software that helps you create great-looking slides with the help of Artificial Intelligence. This means that your presentation will look professional every single time, regardless of who designs it.

Beautiful.ai currently offers a Pro plan at $12/month and a Team plan at $40/month, both billed annually. They offer a 14-day free trial to test out their tool.

This is probably the best thing about Beautiful.ai — it's incredibly simple to use. All you need to do is add smart slides, plug in your content, and choose from different preset layouts.

Of course, that also means that you have limited customization options. But if you're looking for a simple solution and you don't trust your design skills, this may be a good option for you.

Beautiful.ai is a great tool for absolute beginners and non-designers who are looking for a no-nonsense presentation software.

For example, startups and entrepreneurs can use this software to create a nice-looking pitch deck or proposal quickly without any design help.

There are a handful of slide themes available, but they're mostly basic in terms of design. You can play around with the layouts inside each theme to put together a unique presentation.

The graphic assets library comes with a bunch of free stock photos and icons to choose from, but the options are pretty limited.

Videos and GIFs can be uploaded from your computer. You can also import videos from YouTube and Vimeo to embed in your slides.

Audio can be uploaded from your computer.

It's not possible to embed third-party content into Beautiful.ai presentations. However, you can add interactive links to your slides.

Each slide comes with a preset animation style that you're unable to customize. However, you can change the speed, timing and triggers for the animations. 

Beautiful.ai is a cloud-based application.

The software only works on your desktop computer.

You can invite people to collaborate on your presentation by either giving them "view" or "edit" access. Collaborators must have a Beautiful.ai account to view or edit the presentation.

While there's no brand kit feature available, you can customize a theme (colors and fonts) and save it to your library to use in future presentations.

There are several options to share your presentations. Send an email invite, share a public or private link, generate an embed code or share directly to social media.

You can export your presentations to PDF or PowerPoint to view offline.

There is no password protection, but you can use the Secure Viewing option to only share your presentation with other Beautiful.ai users via an email invite.

This feature is only available in the paid plans. You can access a number of viewing and usage statistics for your presentations.

This feature is not available in Beautiful.ai.

11 Genially

The main idea behind the Genially presentation software is interactivity.

This program is good not only for presentations and video presentations but also for other visual graphics. It’s great for adding a modern, interactive feel to your presentations.

There is a free plan in Genially, which gives you unlimited creations but limited resources. The paid plans are as follow, paid yearly:

• Pro: $7.49 / month
• Master: $20.82 / month
• Team: $79.15 / month

Genially is easy to use if you are accustomed to programs with lots of choices. There is a lot that can be done with the features in Genially.

Any change can be applied to all slides with a single click of the button in the menu. When editing, there is a "design view" and a "layers view."

Professionals and educators of any field who can benefit from interactive presentations.

There are plenty of template options. Some are free and some are only available via the premium plans. Presentation templates are also available as "video presentations."

The graphic assets in Genially are quite varied; there is plenty to choose from. Images can be uploaded or found on the Pixabay integration.

Videos can be added via a YouTube link and GIFs can be imported with the Giphy integration.

Audio can be uploaded from your computer, added via SoundCloud and a couple of other integrations, or recorded directly in Genially.

Third-party content can be added to your presentations with Genially integrations. For example, you can add an interactive map via Google Maps.

All elements can be animated, as can the transitions between slides. Animation effects are quite extensive. There is a similar tab called “interactivity,” which are pop-ups and hyperlinks supplied with lots of button choices.

Genially is a cloud-based presentation program.

This program is only available to edit on computers but can be viewed on any device.

It seems that a professional plan allows 5 team members, but the pricing plan shows that all plans have collaborative capabilities. Collaborators can be added in the dashboard where  all creations are stored.

Brand kits are available in the premium plans. It is an internal feature with easy access.

Finished presentations can be shared to social media.

Finished presentations can be downloaded as a set of .jpg images, as a .pdf or as an .html5 file which will keep all animations.

Premium plans have these features.

This is not available in Genially.

Canva is not only a presentation software but also a full editing program for all visual needs. Presentation creation is only one of the possibilities with Canva. It has become a favorite with bloggers and home-based businesses.

The free version of Canva is pretty extensive. The only restrictions are the use of premium resources that can be either bought separately or through the Canva Pro plan. Canva Pro is charged at $12.99/month or $119.99/year.

Canva Teams is $14.99/month + $14.99/month for every team member after the 5th.

Canva is easy to use as all elements are easy to find and are mostly customizable. Presentations are viewed scrolling; there is no master view and you can’t change something on all slides at once.

Bloggers, small home-based businesses and startups

There are lots of customizable template options, and each slide inside the templates can be used individually.

There are plenty of options in the graphic assets library, including shapes, icons, photos, frames and stickers. Some are free, while others are paid.

Videos and GIFs can be uploaded to Canva.

You can add music to your presentations using the available options inside Canva.

Canva offers dozens of integrations and media embed options, including YouTube, Google Maps, Vimeo, Pinterest, Tumblr, Twitter and more.

There are several animation options that apply to entire slides inside Canva. You can also add animated stickers to your slides.

Canva is a cloud-based app. Presentations can be seen on any device.

Canva is available as an iPhone app and an android app for editing capabilities.

Presentations can be shared for editing with team members.

Canva Pro has a brand kit feature.

Presentations can be shared on Twitter and Facebook.

Presentations can be downloaded as a group of .png or .jpg images or as a .pdf. You can also download it as an MP4 video for offline viewing.

All designs on Canva are private unless they are made public or shared via a link. There is no password-protected sharing though.

These features are not available in Canva.

While Canva offers a wide range of features for various visual design needs, you can explore better alternatives to find solutions that may better fit your requirements. If you want to explore other options, read our article about 12 excellent Canva alternatives .

13  FlowVella

FlowVella is a downloadable presentation software that can be used offline. The main attraction of FlowVella is the Kiosk Mode, in which you can create interactive presentations like the ones used in museums or information counters at malls or hotels.

FlowVella is free to try out. You can use it free forever but the options are limited and the finished presentations has a watermark. P aid plans are as follows:

• Premium : $10/month or $60/year
• Pro : $20/month or $200/year
• Enterprise : Upon request

FlowVella is pretty easy to use, and the controls are straightforward and uncomplicated.

This presentation software is for professionals and educators that need to be able to create presentations offline. Also for those who can take advantage of the Kiosk Mode.

The template options are quite varied and well designed.

The graphic assets library is very limited. Photographs and images need to be uploaded from your computer.

Videos can be uploaded or found via YouTube, iCloud and Dropbox integrations when online. GIFs can be added as images.

Audio can be uploaded from your computer, or added via iCloud or Dropbox.

You can add PDF files.

Only the transitions are animated minimally.

This is a desktop-based application. It must be downloaded.

There are iPad and device apps available for editing on those devices as well.

Paid premium plans can work with teams.

Brand kits are not available.

Presentations can be shared on Facebook and Twitter.

Since this is a desktop application, offline viewing is not a complication.

These features are available in the paid plans. Analytics can be viewed once the presentation has been published online.

This feature is not available on FlowVella.

14  Haiku Deck

Haiku Deck is a presentation software that is straightforward with a simple interface that makes quick and practical presentations. Presentations can be created on the computer and on mobile devices.

Haiku Deck can be tried for free with one available presentation. The Public plan is USD 7.99 a month, Pro plans are USD 9.99 a month billed annually and USD 19.99 billed monthly, and Premium plans are USD 29.99 a month.

Haiku Deck is quite easy to use and menus are easy to follow. There are word size limiters and specific text placement choices for each slide. Charts are simple to create and can be customized. The editor can be connected via cloud to all devices. The new addition, Zuru, is an Artificial Intelligence system that creates creative presentations from simple PowerPoint files or outlines.

The Haiku Deck presentation software is geared mostly toward educators and classrooms. Businesses and bloggers can also use it for practical purposes.

Templates on Haiku Deck are more like an inspiring collection of photographs for a specific niche with some suggestions on where to place the text and what charts to include.

The available graphic assets library in Haiku Deck are millions of photographs, numerous font choices and charts and graphs.

YouTube videos can be embedded easily in a Haiku Deck. GIFs cannot be added to Haiku Decks but a finished presentation can be turned into a video or into a GIF.

Narrations and voice overs are easily recorded on a presentation in Haiku Deck.

Only videos can be embedded.

Features can't be animated in Haiku Deck

Desktop or Cloud / Available to Create on Multiple Devices

Haiku Deck is a cloud-based app that is available for editing and viewing on your laptop and also as an app on phones and tablets.

Haiku decks can be downloaded as .pptx files for offline viewing.

Presentations can be easily shared to social media from the editor.

Haiku Deck offers team possibilities upon request.

There is no brand kit, but you can add your logo to the finished product.

Pro and Premium plans have private and password-protected capabilities.

Premium plans have analytics for who has viewed your presentations.

Emails cannot be captured with Haiku Deck but slides and presentations can be sent with invitations to your existing email contacts.

15  Microsoft Sway

Microsoft has its own alternative to PowerPoint — Sway.

This online presentation software is completely different from PowerPoint and introduces a new concept of building "Sways" instead of "presentations."

Sway is free to use for anyone who has a Microsoft account.

It's super easy to use Sway and kind of fun too. It has a non-traditional storyline editor, which lets you add "blocks" of content that the software configures into layouts.

Sway is mostly for people who don't want to spend too much time designing a complex presentation. For example, students and nonprofit organizations.

There are several templates for different purposes, such as photo slideshows, sales trainings and even personal portfolios.

You can upload your own media or search from various sources inside Sway, including Flickr and Bing Images. There are no shapes and icons included.

You can upload videos from your device or embed from YouTube.

You can add audio to Sway by uploading or dragging and dropping the audio file onto your storyline from your computer.

You can embed images, videos, maps and other content from tons of websites, including Google Maps, Soundcloud, Twitter, Facebook and more.

Sway automatically adds animations to your slides. You cannot change or customize them; you can only increase or decrease the level of animation added to your Sway.

Sway is an online, cloud-based software.

Sway works on any device with an internet browser.

You can invite people to view or edit your Sway presentation.

Sway presentations can be shared directly to Facebook, LinkedIn and Twitter.

You can download your Sway as a Word or PDF file to view offline.

There is no password protection available, but you can choose to share your Sway with specific people, anyone with a link or only people in your organization who have a link.

You can view reader statistics for your Sway if you have a Microsoft Office 365 subscription.

This feature is not available in Microsoft Sway.

Presentation Software FAQs

Still have questions? We've compiled answers to some of the most frequently asked questions about the best presentation tools available.

Q. Which Is the Best Software for Making Presentations?

There are many presentation tools out there but Visme stands out as a top pick and a creative presentation app with a full suite of advanced features tailored to the needs of individual users and businesses. Visme offers real-time collaboration, interactive and animated elements, hyper-customization options, robust data visualization tools and a brand wizard to maintain brand consistency across your presentations.

Q. What Is Better Than PowerPoint?

Visme is often considered a top presentation software and offers several advantages as a PowerPoint alternative software. Its intuitive interface and extensive template library make creating visually stunning presentations seamless, even for beginners. Visme's collaboration features are superior, allowing teams to work seamlessly. On top of that, Visme is packed with advanced interactive and animated elements to keep your audience hooked.

Q. Is PowerPoint or Prezi Better?

PowerPoint and Prezi each have strengths and are suited for different presentation styles. PowerPoint is easy to use, has a clear structure, and is widely available, making it suitable for traditional slide decks and formal presentations. On the other hand, Prezi excels at non-linear, visually engaging presentations with its zooming and panning features, making it ideal for creative or storytelling presentations. The best choice depends on your content, audience and desired presentation style.

Q. What Is the Best App to Do a Presentation On?

Visme offers a powerful presentation app that allows you to create, edit and present your slides from anywhere. Its mobile app is designed for on-the-go editing and presenting, ensuring you always have your presentation at your fingertips.

Q. Is Canva Better Than PowerPoint?

Canva and PowerPoint are tailored to suit the diverse preferences and requirements of different users.

Generally, Canva is known for its drag-and-drop interface, extensive library of design-focused templates and emphasis on visual appeal. It is an excellent choice for those who value aesthetics and want to create content quickly. On the other hand, PowerPoint offers more traditional features and is super flexible. It is often preferred due to its integration and compatibility with other Microsoft Office tools.

Q. What Is Replacing PowerPoint?

Visme is quickly gaining popularity as a PowerPoint replacement and a free presentation software with a user-friendly interface, tons of customization options, and powerful tools that make creating presentations a breeze. With a plethora of templates, interactive elements, and powerful data visualization tools, Visme empowers you to create presentations that truly captivate your audience and leave a lasting impression

Don't just take our word for it. Hear what Kendra Bradley, Graphic Content Developer at WOW!, has to say about Visme:

“Previously we were using PowerPoint, which is fine, but the interactivity you can get with Visme is so much more robust that we’ve all steered away from PowerPoint.”

“PowerPoint templates are plain and boring, and we want to create more fun and engaging content. Visme has multiple slide templates to choose from, which makes this so much easier.”

“I just made a deck recently and it took me about 15-20 minutes. I found a template I really liked and tweaked it and put it in our brand colors. In PowerPoint, it would take anywhere from an hour to an hour and a half.”

Read the full case study to learn how they streamlined their presentation creation process and found a better alternative than PowerPoint.

Looking for a Presentation Software?

Choosing the best presentation program for your business is a great first step towards better and more effective slide deck development. In this guide, you learned about 15 different types of presentation software and we gave you a checklist to help you decide.

If you're looking for an easy-to-use presentation maker that also comes with unique features that you won't find in most other tools, Visme might be a great option.

You can look for the right pricing plan for your needs and even apply for a discount if you're a nonprofit organization. And if you just want to try out Visme to see if it's a good fit, sign up for a free account and use it for as long as you like — no strings attached.

Which of these best presentation software options fits your needs? If you have any questions or comments, we'd love to hear from you below.

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About the Author

Orana is a multi-faceted creative. She is a content writer, artist, and designer. She travels the world with her family and is currently in Istanbul. Find out more about her work at oranavelarde.com

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PRESENTATION PACKAGE

What is presentation package?  A presentation package is a software package used to display information in the form of a slide show. It provides the resources necessary to give a professional presentation for meetings, lectures, speeches or other similar situations. It enables graphic images to be inserted and manipulated in slide show.

Examples of presentation package

• Microsoft PowerPoint
• Lotus Freelance graphics
• Adobe Persuasion

Features of Presentation Package

• Creation of slides : slides titles are used to define the information on the slide as well as create a navigational outline for the presentation.
• Insertion of pictures: Pictures can be inserted into the presentation by using a layout into the presentation by using a layout with a picture place holder shape, pictures can also be used as background for presentation graphics.
• Insertion of video and audio: some presentation packages includes objects such as sound clip animated graphics, video clips or other media objects, these objects are generally added to emphasize the content of the presentation or provide an alternative means of delivering information.
• Animation: Customize animation is often added to a slide show. It can be used to delay the appearance of bullet points on the screen. The can help to keep audience focused on what is being presented.
• Slide show: the slide show has different views. They are:
• From beginning or F5
• From current slide or shift + F5
• Custom slide. This creates or plays a custom slide show displays only the slides you select.
• Set up slide show: It shows set up advance option such as kiosk mode
• Hide slide: this will hide current slide from the presentation from showing during the full.
• Slide transition: this can be set to govern how one moves from one slide to another
• Creation of graphics : graphics images can be created using elements of type, imagery, colour and shape in order to communicate a message or idea visually.
• Creation of organizational charts can be created from insert chart window e.g. column, line, pie, bar, area, xy (scatter, stock etc.)

Uses of presentation package

• It is used to import other files such as Word and Excel into the PowerPoint slides
• It allows the integration of multimedia such as using digital video and sound to enhance the presentation.
• It gives easy upload of presentation to a server for web browsing
• It assists educators to deliver course content to their students with imaginative and interactive.
• Printing out slides, speaker’s notes, audience handouts and outlines enables the presenter and audience stay on track.
• Define presentation package
• Mention five (5) examples of presentation
• Mention six (6) features of presentation package and explain their
• Mention three uses of presentation package

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The 11 Best Presentation Software to Use in 2024

The ability to effectively share ideas, illustrate a concept, and convince an audience is invaluable whether you’re a student or a C-level executive. These days, the presentation software you use to create presentations is just as important as your public-speaking skills.

On top of that, most companies have transitioned to remote work recently due to the current coronavirus situation, and now need to share their stories online through a virtual conference room with their distributed teams and external audience members.

That’s why we’ve come up with a list of some of the best presentation software available right now, so you can choose a compatible and innovative presentation maker that includes the best presentation tools to suit your specific needs.

Choose the best presentation software by weighing the pros and cons

You’ll see some of the most popular presentation apps: from free to paid subscription platforms, and slideshow applications to full-blown visual design presentation software with interactive features and more.

Each presentation software has its pros and cons, so it’s up to you to figure out which suits your needs best; consider the software learning curve, whether your company is made up of Mac users or Windows users and the software compatibility, if you need an enterprise account or free account, etc.

Let’s dive in!

1. Piktochart

Piktochart is a presentation software that can create a variety of design visuals, from infographics to social media stories.

An area in which Piktochart shines is crafting unique presentations. 

On Piktochart, users can choose from a wide range of professionally-designed presentation templates .

These custom templates include everything from monthly marketing reports to employee onboarding templates.

This broad selection of customizable templates is especially useful for those who don’t have much design experience or know-how but need to create a visually stunning unique presentation in a pinch. 

Piktochart’s presentation maker also makes it easy to edit presentations and include design elements such as lists, timelines, comparisons, graphs, and different types of charts through drag-and-drop tools.

You can even make visual maps and interactive charts to keep your audience engaged throughout your presentation. 

And if your company uses a Piktochart TEAM plan , you can enjoy the platform’s ability to store brand assets , color schemes, and bespoke templates. Here, replicating company-branded visuals is a breeze. 

Piktochart comes with a free version but with certain limitations. Active visuals are capped at five per month and published visuals have a Piktochart watermark.

If you want features such as team template collaboration, project sharing, and annotated commenting, you’ll have to get a Team account. To sum it up:

• Lots of professionally-designed templates 
• Good for both design professionals and non-professionals 
• Easy to store brand assets and bespoke templates for future presentations
• Access presentation tools from anywhere via a web browser
• Free presentation app version available
• Might take some getting used to if you’re used to PowerPoint presentations

2. Microsoft PowerPoint

Microsoft PowerPoint is often the first presentation software that comes to mind.

Once considered the “O.G.” and best presentation software available, it is still widely used and has a familiar interface—which means most users are comfortable with it. 

This presentation app has everything you need to create a presentation: from animated transitions for interactive presentations to pre-installed fonts and graphic elements.

Users can also upload their own fonts, graphics, and images into their finished presentation.

Lastly, it’s available as part of the Microsoft Office software package; and you can work on your presentations via the web and mobile devices, for offline viewing as well as online. 

However, PowerPoint is no longer considered the best presentation software, as it has very few templates to choose from, and these tend to fall quite flat compared to modern apps and software.

It’s easy to fall back into boring slideshow PowerPoint files if you don’t know what you’re doing.

And because most people use PowerPoint, you’re likely using the same template as the next guy. 

As standalone presentation software, PowerPoint is pricey at US$139.99—and accessible through only one device unless you upgrade your package.

And while PowerPoint is primarily a slideshow application and presentation maker, its strengths are limited to this category. 

So if you’re looking for the best presentation software, and bang for your buck for a robust presentation tool, you might want to look elsewhere. 

• Market leader in slideshow applications to create slides
• Widely used and familiar interface for the presentation process
• Reliable and usable on most devices as well as being a desktop app
• Flat templates
• Limitations with its standalone-presentation software price

3. Google Slides

Google Slides is a slideshow application that is very similar to PowerPoint.  But there are three main differences: it’s fully online (while also allowing for offline viewing), collaborative, and free. 

The great thing about Google Slides (besides the fact that it’s completely free for anyone with a Google account) is that you can log on via your browser or through its official app. 

You can access all Google Slides presentations from any device (mobile, tablet, and desktop), and share them with other people so you can collaborate in real-time. 

Google Drive allows all your presentations to live on the cloud, accessible to all marketing and sales teams, with unparalleled ease of use.

And there’s no need to worry about disruptions as all changes are saved as they happen, as long as you have an active internet connection. 

Additionally, anyone familiar with PowerPoint will be comfortable using Google’s iteration and likely be delighted by Google Drive and the slide library available. 

It’s also a lot simpler, so even those new to presentation-making will find it easy to navigate. 

However, some might find Google Slides too simple as it lacks the wealth of features available on PowerPoint. 

These include embedding videos from sources other than YouTube, plus adding audio tracks and sound effects, limiting the ability to create unique interactive presentations. 

Some users also encounter issues with downloading and exporting to different formats, including PowerPoint. 

Some slides may even turn out completely different from the original version. 

All in all, Google Slides is a great option for those who are looking for a free application and only need to create simple presentations. 

• The free plan supports professional presentations
• Web-based and collaborative to create presentations
• Simple and familiar interface for an online presentation software
• Too simple for advanced presentation making
• Difficult to export to other formats
• Limited templates and customization options for interactive content

You could say Keynote is Apple’s version of PowerPoint. It’s also a slideshow application—but in typical Apple fashion, it comes with a sleek, minimalist interface and is considered one of the best presentation apps on the market. 

There are 30 different themes to choose from, which serve as templates for those who need a quick fix. And it can do most of what PowerPoint can. 

Keynote’s main perk is that it’s part of the Apple ecosystem. 

That means it has built-in iCloud and Apple Watch support so users can control their presentation from their mobile device or even their wrists with just a click. 

This presentation app comes pre-installed on most Mac devices. Otherwise, you can purchase it from the Apple store for just US$9.99 for mobile and US$19.99 for OS X. 

The big downside is that Keynote is exclusive to Mac OS. 

Non-Apple users can create, upload, and sync their own Keynote presentations through their iCloud Drive, but this presentation app is only truly helpful only for those who use multiple Apple devices. 

And if you’re used to working on PowerPoint, you might find Keynote a bit confusing in the beginning, especially when editing presentations. 

• Sleek, minimalist interface 
• Free with most Apple devices
• No access for PC and Android devices except through iCloud

5. SlideDog

Sliding away from straightforward slideshow applications and other presentation apps, SlideDog is a web-based multimedia presentation tool that lets users combine different types of media to create and edit presentations. 

This includes everything from PowerPoint decks to videos and even PDFs that can all be played side by side without any awkward transitions. 

It’s also extremely easy to customize a SlideDog presentation. 

You just need to upload the files into the SlideDog web browser application, and then drag and drop them according to the order in which you want them to play. 

You can control your presentations and playlists from another device, and audience members can view your slideshow on their devices by clicking a link. 

SlideDog has a free presentation app version that provides all of the basic features. 

However, live sharing and premium support are only available with a Pro account that costs US$99 per year, and not via the free version alone.

While SlideDog is technically considered presentation software, you can’t actually create presentations on it. 

You can simply stitch together different pre-made presentations in various formats into what is essentially a playlist. 

Lastly, SlideDog supports only Windows devices, so Apple and Linux users can’t use it. 

• Supports a lot of different media
• Provides live-sharing
• More dynamic compared to the usual slideshow presentation
• Only collates media; doesn’t create them

6. Haiku Deck 

Ever come across presentations with size-eight fonts and blocks of indecipherable paragraphs on each slide? 

You can avoid such an unfortunate scenario with Haiku Deck. 

HaikuDeck is a web and mobile application that favors images over text. 

It works by limiting the number of words users can put on each slide, and allowing them to search for images on their platform related to the slide’s main idea. 

This makes it ideal for those who want to simplify their thoughts and let the images do all the talking. 

Users have over 40 million royalty-free photos to choose from, plus dozens of simple slide layouts on the platform itself. 

While this certainly simplifies the process of creating a visually rich presentation, it can be limiting for those who need to include more information into their slides. 

It’s a great option for someone giving a TED Talk, for example.

But for others who need to pass on more facts and figures, having a built-in word limit might be too restrictive.  

• Simple and easy to use 
• Access to millions of royalty-free stock images
• May be too simple for some
• No Android support
• Limited features

7. Prezi Business

Among the other presentation software on this list, Prezi Business might be one of the most unique presentation tools. 

Rather than offering a regular slideshow format, Prezi looks more like a 3D interactive mind map where viewers jump dynamically from one idea to the next. 

You can zoom in on one “slide” and then zoom out for the next. 

Prezi has over 100 templates to choose from and comes with a very simple interface and a drag-and-drop style of editing. 

It’s compatible with both Mac and PC desktops as well as smartphones. 

It’s also similar to a regular PowerPoint deck in that you can jump back and forth from one “slide” to the next. 

And like SlideDog, you can send viewers the link to the presentation as you’re presenting. 

Also, up to 10 people can work on a Prezi presentation at the same time, one of its main selling points. 

This is great for collaboration, but having so many hands-on deck at once can get messy. 

• Dynamic and immersive presentations
• Highly visual
• Easy to use
• May not be appropriate for all types of presentations

In a world of slides and presentations, standing out is the key. Ludus brings the flair of graphic design into the world of presentations.

At its core, Ludus is the bridge between presentation tools and design software. It enables users to infuse their slides with the kind of design elements you’d typically find in advanced design platforms.

Not only can you import assets from design giants like Adobe, but its seamless integration with tools like Unsplash and Giphy makes sourcing visuals a breeze.

It’s a fairly affordable tool for all its features compared to the other paid options in this list, as users pay 12.49 euros monthly (if billed annually).

However, while Ludus’ robust design capabilities can elevate the look of your presentation, those unfamiliar with design tools might find there’s a learning curve.

• Merges presentation creation with advanced design tools.
• Seamless integration with popular design platforms and visual databases.
• Offers a unique edge in presentation aesthetics.
• Might be a tad overwhelming for non-designers
• Can have a steeper learning curve for those used to more straightforward platforms

9. Slidebean

Crafting a compelling presentation demands not only compelling content but also a design that can captivate your audience. Enter Slidebean.

Slidebean offers an intelligent design solution, using AI to transform raw content into professionally styled presentations. This platform streamlines the design process, allowing you to focus on the message rather than fretting over aesthetics.

The basic plan is free and allows you to create a presentation. But if you want to share or download your presentations, as well as unlock the full suite of features, you’ll need to sign up for the All-Access plan priced at $199 per year.

While it provides a quick and efficient method to produce polished slides, it also offers features for sharing, collaboration, and viewer analytics, adding an edge to your presentation strategy.

However, for professionals who prioritize granular design control, the automated design might feel limiting at times.

• AI-driven design ensures visually appealing presentations.
• Features for collaboration and viewer insights.
• Efficient design process reduces time and effort.
• Might not offer the detailed design customization some users desire.
• Automated choices may not always align with specific branding or style preferences.

10. ClearSlide

Having great visuals to drive your point home can be the difference between getting a sale across the line or customers walking away. ClearSlide stands out in this area as a presentation tool for businesses laser-focused on boosting their sales and marketing game.

At its core, ClearSlide is all about leveling up business presentations. Whether you’re marketing a new product or tracking client engagement, it’s got tools that cater to every need.

Whether it’s a PowerPoint, a PDF, or something from Google Drive or Dropbox, ClearSlide makes it simple to upload and work with these files.

The unique edge? ClearSlide’s virtual meeting space pops open with just a click. It’s all about seamless, professional presentations without the hassle.

Beyond just slides, the platform dives deep into metrics and analytics, ensuring every presentation is backed by data-driven insights. And the tool is available for $35 per month, which isn’t too pricey for medium-sized businesses.

However, its complexity isn’t for everyone. For some, the variety of features might seem a tad overwhelming, and its focus on metrics might be a bit much for those just wanting a basic presentation tool.

• Seamless virtual meetings and presentations
• Integrates with popular platforms
• Offers insightful analytics for sales and marketing
• Might feel complex for some users
• Limited transition and design effects
• Mobile experience could be better

Stepping into the world of animation, Vyond, once known as GoAnimate, allows users to turn their narratives into professional animated videos. For those looking to elevate their content without diving deep into animation complexities, Vyond can be the go-to tool.

This platform is more than just drag-and-drop animations. It integrates AI capabilities with Vyond Go, which transforms text prompts into rough-cut videos.

Fancy a quick draft for your upcoming project? This AI assistant is up for the task. And if perfection is your game, take it to Vyond Studio, filled with an array of characters, templates, and backgrounds.

The Essential Plan at $25 per month is suitable for individuals on a budget. However, if you want to export videos at 1080p and above, have collaboration tools, or different export options, you’ll need to sign up for the Professional Plan at $92 per month.

As robust as the tool is, there are still some kinks to iron out. AI voiceovers might still need some tweaks, and detailed color customizations can be a bit tricky, but the tool’s strengths, especially for businesses, are undeniable.

• Hassle-free video creation for beginners to experts
• Generous library of pre-made assets
• AI-powered video and script creation with Vyond Go
• AI voiceovers might feel a bit robotic
• Some customization limitations for specific props and scenes

The best presentation software is…

 …completely up to you! 

When it comes to presentation software, the world is your oyster. 

Each of these tools either has a free or trial version for you to check out, so you don’t have to commit just yet. 

When it’s time to choose, consider the following aspects to find the right presentation software for you: 

• Ease of use. Is it easy for you to understand or will it require lots of training before you can start creating presentations? 
• Accessibility. Can you access your presentation software from any device or are you limited to carrying your laptop to every presentation? 
• Real-time collaboration. Can multiple people work on the same project or do you have to keep downloading and emailing drafts? 
• Create design tools. Can you create presentations with dynamic design elements or are you stuck with the same kind of slide each time? 
• Template availability. Is this tool only accessible to a design professional or can anyone create stunning presentations through pre-designed and updated templates? 

Piktochart , for example, would be a fantastic presentation software choice among the long list of PowerPoint alternatives for teams looking for a variety of eye-catching designs without requiring much technical know-how. Meanwhile, Microsoft PowerPoint might be the best presentation software for those who are just looking to play it safe. 

Hopefully, this best presentation software list sheds some light on the tools at your disposal. Choose wisely! 

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