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Share slides in Microsoft Teams meetings with PowerPoint Live
PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.
When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.
And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.
Here’s how it works:
Tip: Are you an audience member? Jump down to learn more about how you can interact during the presentation.
Presenter view
Present your slides
If you're in PowerPoint for the web, select Present > Present in Teams .
Your slides will appear in the Teams meeting, with your Notes next to them.
Navigate through the slides
Use the navigation arrows to go forward and backward.
Use the thumbnail strip to jump ahead or backwards.
Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.
Stay connected to the audience
One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.
Turn Chat on or off to view what your audience is saying.
See audience reactions and raised hands in real-time.
Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.
Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.
Audience view
As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:
Note: If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the Private view toggle to turn it off.
Click any hyperlink on slides to get more context right away.
Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.
Use a screen reader to get full access to the slide content.
Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .
Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the best option when network connectivity is a problem.
Independent magnifying and panning
You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable.
To zoom in or out on a slide, do any one of the following:
Hover over the slideshow and pinch or stretch on trackpad.
Pinch or use the stretch touch gesture (on a touch-enabled device).
Press the + or – keys.
Hover over slide, hold down Ctrl key and scroll with mouse wheel.
In the More Actions menu, click the + or – buttons.
To pan around your slide, do any one of the following:
Press the arrow keys.
Click and drag using a mouse.
Click and drag on a trackpad.
Use one finger to touch and drag (on touch-enabled device).
When done zooming and panning, press Esc to reset your screen.
Important:
PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.
If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.
Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).
Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.
When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.
If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.
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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present PowerPoint in Teams?
How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
When sharing a file, you can add a message optionally before hitting Send .
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
How to Present Your PowerPoint Slides on Teams
Method #1: use the share button in powerpoint.
You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
Method #2: Share Screen to Present a PowerPoint Presentation
Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
Pros of sharing your screen with the audience to present a presentation:
- It is easier to activate
- You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience
Cons of sharing your entire screen on Teams for presenting:
- If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
- You may accidentally switch to other windows, and your audience can lose focus of the presentation.
Method #3: Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Final Words
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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Try presenting in Teams meetings from PowerPoint
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Hello Office Insiders, I’m Lishan Yu, a program manager on the PowerPoint team. You might have heard that we announced the PowerPoint Live in Teams feature at Microsoft Ignite last month. Today, I’m excited to show you how to check out this new experience, and start presenting in Teams meetings from PowerPoint.
Presenting in Teams meetings
Presenting in a meeting used to be as simple as clicking Slide Show in your PowerPoint deck. Nowadays, even though you may not be in the same room as your audience, we believe your flow to present should be as easy and intuitive – clicking the Present in Teams button in PowerPoint is the only step you need to take to present the deck in your Teams meeting!
How it works
Give the feature a try next time you need to present in a Teams meetings:
- Join a Teams meeting or an ad-hoc Teams call.
- Open your presentation in PowerPoint for Windows.
- Click the Present in Teams button in the top right corner.
Scenarios to try
Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below.
As a presenter :
- After clicking the Present in Teams button in PowerPoint, notice that you can see both the chat and your content at the same time in Teams (and don’t feel like you’re missing out on the discussion).
- Take advantage of features like grid review and slide notes to present more effectively.
As an audience member :
- If you joined late, move back through the deck and quickly catch up without having to ask the presenter to stop and recap what was already shared.
- Interact with and experience the richness of the content being presented such as better video quality, live web links, and more.
- Make any adjustments you need to more fully enjoy the presentation (i.e., use high-contrast mode).
Requirements
In order to try out the feature, you will need to:
- Have the latest Teams desktop app installed.
- Store the presentation on OneDrive for Business or SharePoint.
- Join a Teams meeting before clicking the Present in Teams button in PowerPoint for Windows.
- Be using an Office 365 E3/A3, Office 365 E5/A5, or Microsoft 365 for Government license.
Availability
This feature is rolling out over the next several days to Insiders running Beta Channel Version 2104 (Build 13926.20000) and later.
We’d love your feedback, so please let us know how you think. To get in touch, do either of the following:
- Inside the app, select the Help button in the top-right corner of the app.
- Respond to this post or tweet at @OfficeInsider .
Learn what other information you should include in your feedback to ensure it’s actionable and reaches the right people. We’re excited to hear from you!
Sign up for the Office Insider newsletter and get the latest information about Insider features in your inbox once a month!
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The Ultimate How To Guide for Presenting Content in Microsoft Teams
Sharing / presenting content in Teams meeting is at the same time simple but is also has some options available that may not be known enough by everyone. This guide lets you get started and dive deeper what happens when you share your window, document or desktop in Microsoft Teams.
This article will be updated when there are new features or based on feedback.
Updated 22.3.2021 Presenter View section.
Community: I am happy to add Mac and iOS screenshots into the article as well if someone is willing to collaborate & provide them. 😎💪
Teams Desktop: sharing a screen (Windows)
Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode).
This opens the Share Tray. From it you can choose to start sharing
- Your Desktop (Screen share)
- Specific application (Window)
- Whiteboard application: either Microsoft Whiteboard (natively with Microsoft 365) or available 3rd party Whiteboards
- PowerPoint document
TIP: When you choose to share something using Teams Desktop you can choose to include your computer sounds to meeting. This is a must-have option if you are playing music or video to your participants. You can not toggle this on later – you need to choose this when you start sharing.
When you choose to include computer sound included with the sharing you need to have configured the speaker for computer and Teams meeting to be the same one.
If you have multiple monitors available for your Microsoft Teams you can choose any of those displays.
And you have the sharing open. Shared area is marked with red rectangle around it. You will find the more smaller Teams meeting control window in one of your desktops – and if you have the camera on it will show the video.
But more importantly you can use that small window to control camera, audio or sharing (ending it with one press). Or you can click on the small window (not on meeting toolbar) and it will expand back to the full size.
You can use that same icon to stop sharing in the expanded window.
Tip: If you have two screens available you should consider presenting your PowerPoint presentation so that you share the external screen and project your presentation there (PowerPoint – Slide Show – Monitor). Share that external screen to Teams meeting so you can be sure that whatever you show in that screen it is shown to attendees. Just check that your second screen is not a ultra-wide display or 8k (or preferably even 4k) because the content is going to be tough to read and view by attendees. FullHD screen works the best here.
Tip2: when you are presenting PowerPoint in external screen (and sharing that to Teams meeting) do they advantage of inking and pen if you are using a device with touch screen (like Surface)!
Tip3: if you have an embedded video in your PowerPoint and you use screen/display sharing to present it to the audience: Don’t forget include computer sound with your share!
Teams Desktop: sharing a PowerPoint
You can choose from your recent PowerPoint documents in the list
- A PowerPoint document you opened or edited in Microsoft Teams (in a team you belong to) or in your OneDrive
- Browse for more
This list of sharing PowerPoints is causing often some big questions. PowerPoints will appear in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.
Browse-option lets you choose a PowerPoint from your OneDrive or from your computer.
What this one lacks is the ability to choose a file from a team you belong to.
TIP: Use OneDrive syncing to have an easy access to files in the most relevant teams you belong to .
Once you are sharing the PowerPoint you can see it in the presenter view mode! This feature is generally available ! This makes it easy to do presentations using Teams – without having to have a PowerPoint desktop app open at the same time. Seems to work only on Teams Desktop with new meeting experience mode at the moment.
The presented area (PowerPoint) is shown surrounded with a red rectangle.
Updated 22.3.2021. There are other controls in this as well for jumping between slides and accessibility controls.
I have a another article diving deeper to Presenter view in here !
NEW: PowerPoint Live has now laser pointer and inking capabilities. Read about them here !
Once the presentation is shared you can move back and forth easily with arrows in the screen.
Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable (arrows for other participants will be disabled). Private viewing is enabled on default.
Note: if you are a presenter in the meeting where a PowerPoint is shared to you can take control of the shared PowerPoint to advance slides. This does not ask for any confirmation and the feature is really useful when you have multiple presenters who use the same slide deck. Just be careful that everyone else are not presenters – or they know not to touch it.
You will get a warning that someone has taken the control and can easily take it back.
Whoever is in control of the presentation has also the control to disable/enable private viewing mode. As can be seen in the picture above (with Take control) the eye is missing and arrows are greyed out: this means someone else than you have the control and they have disable the private viewing.
Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation. Thank you Joe for this reminder!
If you add a online video to your presentation your participants can activate that on their own as well. It is good also to note that if you hit “play” it doesn’t reflect to attendees (=they need to play the video themselves)
Teams Desktop: sharing a Whiteboard
When you choose Microsoft Whiteboard from the Share Tray you are taken directly to the Whiteboard view. Everyone who is in the same organization as you are (the situation in January 2021) can co-author the Whiteboard with you. Once you are done you can Stop presenting (middle top screen) or share something else.
Teams web client: sharing a screen (Microsoft Edge)
Sharing looks a bit different when you are using Teams web client. Sharing is available in (new) Microsoft Edge and Google Chrome browsers. The toolbar is hovering on top of the meeting. From the toolbar you can open the share tray.
When you have the share tray open you can choose to share something of following
- Desktop (Screenshare)
- A specific PowerPoint document
- Whiteboard: either Microsoft Whiteboard or Freehand (3rd party).
- Entire screen
- Application window (a specific application only)
- With Microsoft Edge you have option to choose a selected, specific, tab
When(if) you have multiple monitors it is easiest to just share a one of them: it makes the sharing really simple and easy to manage: anything on that display is shared.
If you don’t have multiple monitors then you might want to just share a single application.
This is useful when you want to show something specific that runs in it’s own application but you can not share anything else on your screen.
Note: Teams is not in the list (not even on blurred ones) and nor is Spotify or ToDo. Not every application can be shared with this.
Note2: you can not share desktop audio to the meeting using Teams web client.
And the last option is to share a selected Edge tab – and if you have multiple Edge profiles open you can share from any of those by clicking the desired Edge active and choosing the tab.
In my example I chose to share one of my screens. You don’t get much feedback – you just click on the screen and hit Share. In one of your screens you will have this toolbar:
You can end sharing using either that toolbar or you can navigate to your web Teams meeting and choose Stop sharing from the toolbar there.
Teams web client: sharing a PowerPoint
This list of sharing PowerPoints is causing often some big questions. PowerPoint presentations will be in the list once you edit or open the PowerPoint presentation in Teams or OneDrive (there may be some short delay). Generally it applies to the next meeting you join. Make sure you prepare for the meeting by opening the document in advance. Simply uploading a presentation to OneDrive or Teams does not bring it to the list – you need to open/edit it as well.
Note: there is the “eye” icon. If you press that one it locks the PowerPoint for the participants so that they see the same slide as you do: they can not browse the deck on their own. This is called private viewing disable. Private viewing is enabled on default.
Whoever is in control of the presentation has also the control to disable/enable private viewing mode.
Teams web client: sharing a Whiteboard
Sharing a Whiteboard is initiated simply by choosing Microsoft Whiteboard (or Freehand or other available 3rd party application) from the share tray.
I have found out that sometimes when you start sharing Microsoft Whiteboard to the meeting using Teams web client it doesn’t do anything. The solution is to try again.
Once the Whiteboard opens you can work on it normally – or choose to open it in the Whiteboard app to have a broader set of tools available.
When you are done you can choose the “Stop presenting” that is hovering on the left bottom area (left of meeting toolbar).
Teams mobile: sharing a screen
Were you aware that you can also share content using your mobile device? I have examples and screenshots using a Android device but these also work with iOS – the user interface might be slightly different.
You initiate the sharing via … menu selection in the mobile to open the list of options
You choose Share and you get to choose what to share
Yes – you can share your mobile device screen to the meeting. This is really useful if you have a application you want to show or train to others.
You may have to adjust settings to turn on allowing Teams to display over other apps.
After that one you may have reshare the screen. And you get the next warning.
And your screen is now shared. You can see the red block that lets you know what are of your mobile device screen has been shared.
And if you pull down notifications area you have option to return to Teams meeting (if you have been using some other app) and there is also the notification that you are sharing your screen.
When you are done sharing you can return to Teams meeting and then choose to Stop presenting.
Teams mobile: sharing a PowerPoint
Sharing a PowerPoint works really well on Teams mobile! It is in fact even better than the version in other clients.
You start by imitating the sharing (as with screen share) and choosing the PowerPoint instead. You get a screen:
From this screen you can choose to browser thought
- A PowerPoint presentation from any Team and channel you belong to!
- Choose a PowerPoint presentation you opened or edited most recently (as you notice compared to other examples that this isn’t 1:1 in sync.. There are differences so that is why I am really happy that you can browse through Teams for sharing)
Once you have selected the PowerPoint to present it is very straight forward from that moment.
Using Teams mobile you can also take control of a PowerPoint someone else is presenting (if you are a presenter in the meeting). This means that you can participate in a multi-presenter meeting quite easily by using just your mobile device and Teams!
You will get a warning before you take the control – in case you pressed Take Control accidentally.
Teams mobile: sharing a photo or video
Follow the steps laid out earlier and instead of screen or PowerPoint you select this time a picture (from device’s picture gallery) or a video (using device’s video camera). Since sharing a picture is very straight forward I use the video instead as example.
You get to see a preview of video first. You can switch to other camera (front/back usually) & position the device properly and once you are ready you just hit Start presenting .
And when you are done you can press on “Stop presenting” to end your video feed.
This video is different from showing your own video using Camera icon the meeting toolbar. Instead of being a attendee video this one is shown in the shared area for every participant in the meeting. This is useful when you have something in the same room/space that you want to share to others in the meeting. Possible use cases: a model on table, physical whiteboard, view from the window, interviewing someone, view in the outside, …
Best practices from my experience
The way I use to share content when in Microsoft Teams meetings is
- I share one of my screens (I have three screens so this is a natural choice for me). This way I know what is being shared all the time since I always share the same screen (the one in the middle, my camera is on top of that screen). Be careful what you drag to the shared screen. This is the way I share my PowerPoint presentations (projecting the presentation to the shared screen)
- If you have a touch-screen device (like Surface-laptop) you should use pen/inking to enhance the presentation experience. This also works when you are sharing the external screen & presenting from touch-screen device: make your presentation stand out!
- Prepare the content you share in advance. Open PowerPoints, apps, browsers etc so you don’t have to spend any time with them when you are live.
- Share your screen early rather than later. This will give you time to reshare.
- When doing a presentation with multiple persons using just the PowerPoint deck share it directly to Teams meeting so you can switch between speakers easily. With the new Presenter view -support this is now a good option.
- Make use of Teams features: Put everyone but real presenters else as attendee so they can’t start sharing their screen accidentally – and you can hard mute them as well. Use meeting options -setting before they join in.
- When people complain they don’t see the share: check that you are actually sharing your screen. If someone is seeing your share and some others not: those who can’t see your share need to leave and rejoin the meeting. Sometimes restarting your sharing can fix that issue too but usually the issue is in the participant end.
- I rarely use application / window -sharing.
- Sharing a video in Teams meeting (or in Live event) is usually ok but you can expect some quality drop – especially if you have a lower bandwidth. Have a backup link to the video available. People seem to struggle more with videos embedded inside a PowerPoint.
- Use Windows Focus Assist and Teams Do Not Disturb mode so you don’t get any unwanted popups on your shared screen. Microsoft Teams will also have a upcoming feature (currently usable in public preview) that let’s users to choose if Teams notifications do their own “toast” (pop-up banner) or do they go directly to Windows notification area (honoring the Focust Assist setting).
- Use Teams Desktop version + new meeting experience when possible. Check that you have the latest version.
More information or different view into this?
Check out Microsoft Support article about Sharing content in Microsoft Teams meetings .
I hope you have enjoyed this guide and it has provided to be useful. Please do drop a comment from below if you have any questions or you want to send me greetings!
Sharing is Caring! #CommunityRocks
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Published by Vesa Nopanen "Mr. Metaverse"
Vesa "Vesku" Nopanen, Principal Consultant and Microsoft MVP (M365 Apps & Services and Mixed Reality) working on Metaverse, AI and Future Work at Sulava. I work, blog and speak about Metaverse, AI, Microsoft Mesh, Virtual & Mixed Reality, The Future of Work, Digital Twins, and other services & platforms in the cloud connecting digital and physical worlds and people together. I am extremely passionate about Metaverse, AI, natural language understanding, Mixed & Virtual Reality and how these technologies, with Microsoft Teams and Microsoft Azure & Cloud, enable to change how people work together. Azure OpenAI Services - yes, I build AI solutions using those and other Azure AI services. I have 30 years of experience in IT business on multiple industries, domains, and roles. View all posts by Vesa Nopanen "Mr. Metaverse"
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How to share your screen and PowerPoint in Microsoft Teams
Categories: Microsoft 365
Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆
Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams.
In this article I’ll show you precisely how you can do these things on Microsoft Teams:
- Share your entire desktop,
- Share a specific window,
- Share a PowerPoint presentation, or
- Share a whiteboard that your team can “collaborate” on 🙂
Sharing Screen Content in Microsoft Teams
You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇
Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.
Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.
Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.
Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.
Note : This option will exclude notifications, reminders or desktop activity outside the shared window.
Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.
Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.
Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.
Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.
Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.
Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂
How to share your screen in Microsoft Teams
- While in a meeting, chat or group chat click the share icon
- Choose if you’d like to share your entire desktop or just one specific window
- When you’re done sharing click the stop sharing Icon
How to share your PowerPoint presentation in Microsoft Teams
- Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
- Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
- And when you’re done sharing, click the stop sharing icon
How to share your whiteboard in Microsoft Teams
- Select the whiteboard option from the menu
- Everyone will be able to grab a pen and interact with the whiteboard
If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help.
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- Microsoft Teams for Beginners: 101
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How to Share Your Screen in Microsoft Teams
Only available on the desktop app
Microsoft Teams has a robust screen-sharing and presentation tool. You can share your entire desktop screen or a specific application in video calls or conference meetings. We’ll show you how to share your screen on Teams for Windows and macOS.
Microsoft Teams Presenter Modes Explained
Microsoft Teams has three presenter modes: Standout , Side-by-side , and Reporter . Sharing your screen with “Presenter modes” allows meeting participants to see you (the presenter) and your screen. Use presenter mode when sharing your screen in a work or school presentation.
Standout Mode
In Standout mode, meeting participants see you or whoever’s speaking in the bottom corner of the presentation. The screen or app window you’re sharing becomes the presentation background.
Side-by-Side Mode
This mode puts you (the presenter) and the content of your screen in a side-by-side grid layout.
Reporter Mode
Teams puts you (the presenter) and your shared screen on a custom background.
Share Your Screen in Microsoft Teams (Windows)
Microsoft Teams has two versions for Windows devices. We’ll show you how to share your screen in “Teams for Home/Small Business” and “Teams for Work/School.”
If you’re wondering about the differences, Teams for work/school has presenter modes while Teams for home/small business doesn’t.
Share Screen in Teams for Home/Small Business
- Open the meeting window and select Share (or Share content ) in the meeting controls.
- Toggle on Include computer sound to share your computer’s audio and display. Leave the option disabled if you don’t want to share your computer’s audio.
- Choose Screen to share everything on your computer’s display in the meeting. Alternatively, select Window to share a specific app.
To share an app, select the app window to proceed. Window sharing isn’t available on the Microsoft Teams Linux app—Linux users can only share their entire desktop screen.
Microsoft Teams adds a red border around your computer’s display or the app you’re sharing. You won’t see this red border on a Linux computer.
When sharing your entire screen, meeting participants see everything on your display except app and system notifications.
Share Screen in Teams for Work/School
- Open the meeting window and select Share or press Ctrl + Shift + E .
- Toggle on Include computer sound to allow Teams to capture your device’s audio.
- Select your preferred presenter mode if you’re making a presentation. If you choose the Side-by-side or Reporter mode, select Add background to choose or customize your presentation background.
- Choose if you want to share your entire screen or a specific window.
Pro Tip: To quickly share an app in a meeting, hover your cursor on the app icon on the taskbar and select Share this window .
- You’ll see a red border around your screen or the app you’re presenting. Select the top of your computer’s screen to reveal the presenter toolbar.
- Select the Pin icon in the right corner to keep the toolbar on your screen while presenting.
On the toolbar, you can stop presenting, switch presenter modes, and give control to another participant in the meeting.
Share Your Screen in Microsoft Teams (Mac)
On Mac computers, you must grant Microsoft Teams access to record your screen and audio to use screen-sharing in meetings.
- Select the Share icon in the meeting window or press Command + Shift + E .
- Select Open System Settings (or Open System Preferences ) on the “Screen Recording” window to proceed.
You can also grant Teams screen recording permission from your Mac’s system settings. Head to System Settings (or System Preferences ), select Privacy & Security on the sidebar, and choose Screen Recording .
- Toggle on Microsoft Teams to grant it access to record the content of your screen.
- Use Touch ID or select Use Password and enter your Mac’s password to proceed.
- You’ll get a prompt to close and reopen Microsoft Teams. Select Quit & Reopen and proceed to the next step when your Mac reopens Teams.
- Restart or join your meeting and select Share in the upper-right corner to share your screen.
- Choose your preferred present mode and toggle on Include computer sound to also share your computer audio.
- Select a screen-sharing option— Screen shares your entire screen while Window shares a specific app/window.
Stop Sharing Your Screen in Teams
Open Teams and select the Stop sharing icon to stop sharing your screen.
Alternatively, press Ctrl + Shift + E on your keyboard to stop sharing your screen. Use the Command + Shift + E keyboard shortcut to stop screen-sharing on your Mac computer.
You can select Stop presenting in the presenter toolbar to stop sharing your screen or window.
Can’t Share Your Screen in Teams? Try These Quick Fixes
Are you having trouble sharing your screen in Teams? Does Microsoft Teams display a black or blank screen when presenting in meetings? The troubleshooting methods below could fix the issue.
1. Update Microsoft Teams
Screen sharing might malfunction in older versions of Microsoft Teams. Update the app to the latest version and try sharing your screen again.
Open Microsoft Teams, select the three-dot icon next to your profile icon/picture, and select Check for updates .
Wait for Teams to install available updates and select Please refresh now to restart Microsoft Teams.
To update Teams for Home or Small Businesses, select the three-dot menu icon , choose Settings , and select About Teams .
Microsoft Teams will automatically download the latest version available for your computer.
2. Force Stop and Restart Teams
Force close and reopen Teams if the app’s screen-sharing functionality doesn’t work on your computer.
In Windows, press Ctrl + Shift + Esc to open the Task Manager, right-click Microsoft Teams , and select End task .
If you use a Mac, press Command + Option + Esc to open the “Force Quit Applications” window. Select Microsoft Teams and select Force Quit to terminate the Microsoft Teams app.
3. Clear Microsoft Teams Cache
Corrupt Microsoft Teams cache files can also lead to various problems in the app. Clear Teams cache if it crashes or fails to share your screen—deleting Teams cache won’t delete the app data. Refer to our tutorial on clearing Microsoft Teams cache for step-by-step instructions.
4. Reboot Your Computer
Rebooting your computer can also get Teams screen sharing functionality working correctly again. We also recommend updating your computer’s operating system to the latest version.
Share Screen in Microsoft Teams Meetings
Screen sharing in Microsoft Teams is exclusive to the desktop apps. You can’t share your screen from Teams web or mobile (Android or iPhone) apps. However, if you’re a meeting attendee, you can view a screen-sharing presentation from any device.
Sodiq has written thousands of tutorials, guides, and explainers over the past 4 years to help people solve problems with Android, iOS, Mac, and Windows devices. He also enjoys reviewing consumer tech products (smartphones, smart home devices, accessories, etc.) and binge-watching comedy series in his spare time. Read Sodiq's Full Bio
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Professional presenting in Teams with no additional skills or software
Today we’re going to cover a little workaround—this probably qualifies as a life hack, actually—for presenting both your face and shared content—like a slideshow, your browser, a file—at the same time during a Microsoft Teams meeting. Basically, you can present like a newscaster in a meeting and it requires no additional software or skills to do it. It can really amp up your presentation, class, meeting, whatever.
For a video version of this post, press play below. You probably want to watch the video. I go through a bunch of demos on how to actually do this and discuss a bunch of the nuances to maximize the professional look, which may help make it all make more sense.
Microsoft Teams has announced some major changes and improvements when it comes to how people’s faces and content displays during meetings, but there’s still a big need—at least in my opinion—for sharing your face with content in a configurable side-by-side way (and there will remain that need even with the announced updates). Think of a newscaster with a graphic above their shoulder or a gamer live-streaming their play with their face in the corner.
I see this having a big impact on meetings where there is one or only a few main presenters, not really for meetings where many people discuss or brainstorm back and forth. It’s also fantastic if you’re a teacher presenting slides or a white board in your browser and you want to show your face to keep students more engaged.
You can even use this in a Teams live event if you want. It works better than the built-in side-by-side content and video feature if you ask me.
What this isn’t
To set expectations, what this won’t do for you is present multiple people’s faces at once on some background with other content. This isn’t a way to recreate the talking heads on cable news. It’s a way for one presenter to share their screen and with their screen show content and their camera video feed at the same time.
How to do it
Alright, so let’s cover what we’re really doing here. It’s actually really simple. To share your face and your content at the same time
- Open the content you want to share (slide show, browser, file, white board, etc.).
- Open an app that shows a live feed of your webcam. - On Windows, you can use the Camera app (open the Start menu and search Camera ). If your camera feed comes through flipped horizontally, here's a way to troubleshoot that . - On macOS, open QuickTime Player and click File > New Movie Recording . - On Chrome OS (Chromebooks), use the included Camera app . - You can also go semi-pro and download VLC Player (a free, well-respected, open-source video player), set it to capture device then set the window to always on top . - And you could make use of the fun features of Snapchat's Snap Camera (though I've heard this app has security risks, so download at your own risk). This app would also let you change the background of your video feed, I think (please test for yourself). You won’t be recording anything. You’re just using the app to display your webcam’s live feed. Note: QuickTime doesn't show its buttons if you move your mouse away, but Windows's Camera app does. If that bothers you, consider whether it's more important to you whether you can share your face and your content simultaneously... or your have your face come through even with minimal buttons showing. Or test with the other camera apps I mentioned above.
- Align the apps in a way that makes sense. Perhaps make the camera feed large and the content small above your shoulder (à la newscaster) or use the split screen feature in Windows (known as window snapping ) or macOS (known as split view ) to put the content side-by-side taking up the whole screen (or almost all of it).
- In your Teams meeting, share your screen.
That’s basically it. Your success with this method isn’t about Teams. It’s about how well you manage and share your content. For example, you can easily display a PowerPoint slideshow (use option 2 in this article for presenting the slides as a resizable window), a browser, and your camera feed to discuss big-picture topics with your slides and a demonstration with the browser.
You can open a whiteboard from Office 365 in your browser and split-screen the whiteboard with your camera feed. If you’re a teacher or professor, it’s absolutely worth having a second device with a pen to write and sketch. For example, you could use an iPad to sketch on the whiteboard while you also have it open and displaying the whiteboard live in the browser next to your camera feed, all which is shared via your screen in Teams.
As handy as this trick is, there are a few down sides:
- I haven’t tested, but I very much doubt you could do this on your tablet or phone.
- You can’t get rid of the top bars of the apps if you’re not pushing to full screen.
- This whole thing works best if you have a second monitor. It can work if you only have one, but it can be annoying to have to jump between your content and Teams to check in on the chat. If you’re using one monitor, I suggest setting your Windows Taskbar or macOS Dock to automatically hide. Enable do not disturb in Windows or macOS. I also suggest you join the meeting on your phone to follow the chat as a workaround.
- This will impact bandwidth, probably a lot. If people in your meeting are complaining about your shared content coming through delayed, slow, or choppy, have them turn off incoming video for everyone one else—which actually disables your incoming video feed too—and it should improve things while still showing your shared screen. That said, this is a high-bandwidth action and it could end up being so choppy that it ultimately fails. There's not much you can do to recover other than reverting back to the standard sharing mechanisms.
Is there a way to record the screen?
Yes! If you want to record what you're presenting, you can always record the meeting using the built-in meeting recording features in Teams. With this method you can get the transcript, which is handy. It also automatically uploads the video to Microsoft Stream—Office 365's video service—and makes it available to all participants (as long as they're in your organization). The recording is also automatic outside of you pressing start and stop; super simple to use. However, with this method, your video will have all the other participants' faces displaying.
In many situations, seeing the faces would be unprofessional or even breaching privacy if shared (and what's the point of recording if not to share?). The simplest way to do it is to use Microsoft Stream to record the screen you're sharing. I should point out that Teams also uses Stream with its recordings (as mentioned in the previous paragraph). When I reference Stream in this paragraph, I'm talking about using it separately from Teams. Record the screen you're sharing in the meeting; do not record the meeting from Teams. If you have a license to use Teams and record a meeting, you likely have a license to record your screen without added cost and all you need is a browser to do it. Follow these instructions for that.
If you want some more control and are willing to invest time time or money, you can look into OBS Studio or Camtasia . I personally use Camtasia for both screen recording and easy-to-use, but still powerful video editing, and I like it a lot. (I'm not paid to say that.)
Can I present PowerPoint slides with video and still get presenter view?
Turns out you can! I published a separate post and video after this question came up a bunch of times. It requires two screens to pull off, which, if you present in Teams regularly, you should really invest in anyway . Trust me. You also need a camera app that can be set to always stay on top of other windows (so your slides don't overtake your video). The video below or post linked above will run you through everything you need to do.
What about OBS?
(If you don't know what OBS is, feel free to skip this section.)
Now, some of you probably have the instant response of, “Hold up, Matt, there are already ways to do this. Just use OBS Studio or another video encoder.” And my reaction to that is: bless your hearts. And that’s coming from a New Yorker! There are more than 75+ million daily users of Teams, and almost all of them will be scared by your use of the word studio and completely lost by the term video encoder .
Let’s be real: they shouldn't have to use a video encoder or advanced software to configure their video and content. Teams offers a difficult enough learning curve without them needing to dive into the rabbit hole of video production. Does this option offer green screen background removal? No. Does it let you drop multiple faces into one feed? No. But it does let you do the one thing so many people have been requesting: video and content side-by-side presenting, all without any additional software or skills.
What this article covers is as easy as moving some windows around and sharing your screen, meaning it’s something any presenter can do. If you want to do something more complex using a video encoder, by all means go for it. In fact, watch John Moore’s overview of using OBS to do something similar and definitely more slick, but more complex.
So that’s pretty much it! Anyway, I’d love to hear if this would be useful for you and how’d you’d put it to work in your organization. Leave any questions or comments below and requests are always taken into account.Happy newscasting!
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How to Share PowerPoint On Teams without Showing Notes
Microsoft Teams help individuals to conduct meetings online and collaborate conveniently. You can also present a PowerPoint presentation with your team using Microsoft Teams. However, many people need to learn how to share PowerPoint on Teams.
Do you want to share PowerPoint presentations on Teams without showing Notes? This article will help you to learn how to share PowerPoint on Teams without showing notes. Stay with us.
Part 1. How To Share PowerPoint on Teams Without Showing Notes?
You can easily share your PowerPoint on Teams in simple steps. You can share the PowerPoint in Slide View, Presenter View, or PowerPoint Live. Let's discuss each method in detail.
Method 1. Share the PowerPoint Slide View
This is the most straightforward method to share PowerPoint on Teams. Follow these steps to share your presentation on Teams.
Step 1: Open your presentation in PowerPoint that you want to share.
Step 2: Connect with your team using Teams or start a new meeting.
Step 3: Go to the Share option in Microsoft Teams.
Step 4: Select the Window option.
Step 5: Choose the PowerPoint presentation window to share and click the Share button.
Step 6: Go to the PowerPoint again and select the Slide Show option or press the F5 key to present the presentation in full screen.
Using this option, you can present your presentation in full screen on Teams. Your team members will not see the notes. However, the notes will be hidden from you also. Also, you won't be able to see Team controls.
Method 2: Using The Presenter View
If you have two screens, you can use the Presenter view option to share your presentation on Teams. Follow these steps to use this method.
Step 1: Open your presentation in PowerPoint.
Step 2: Select the Slide Show option in PowerPoint or press the F5 key.
Step 3: Select Use Presenter View in the monitor section.
Step 4: Press F5 or select Slide Show again from PowerPoint.
Step 5: Access your Teams meeting from Teams or Calendar or start a New Meeting.
Step 6: Select Screen Share from the Teams sharing tray and then select the monitor you are using.
Step 7: Click the Share button to share your presentation on Teams.
This method allows you to see the notes with each slide while sharing the presentation. However, you can not see different options and tools of Teams and can not interact with your team members.
Method 3. Using PowerPoint Live
PowerPoint Live allows you to present your presentation directly from within the Teams. It gives the Presenter and the audience a unique and engaging experience. You can share your presentation using PowerPoint Live using these steps.
Step 1: If you are in a Teams meeting, select Share and select the PowerPoint presentation in the PowerPoint Live option. If you cannot see your required presentation, browse for your desired presentation in OneDrive or My PC.
Step 2: If your presentation is already opened in PowerPoint, Go to the File menu and select Share, and then click the Present Online option.
Step 3: If you are using PowerPoint for the web, select Present and then select Present in Teams.
Using PowerPoint Live helps you to access all the options and tools of Teams. You can easily engage with your audience using different opinions available. You can turn Chat on or off and see raised hands by the audience in real-time. You can also customize other Layout options for your presentation.
Part 2: Free Alternative Choice-WPS Office
WPS Office is the best office solution in the modern world. It is a powerful office productivity suite used by millions nowadays. Professionals and students use WPS Office to create impressive documents, analytical spreadsheets, stunning presentations, etc. WPS Office is an all-in-one productivity suite that contains the following applications and tools.
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Besides these, WPS Office also has Teams, WPS Cloud, document conversion tools, and many more practical applications.
Amazing and Unique Features of WPS Office
WPS Office has powerful and unique features and functions, making it the best alternative to Microsoft Office, Libre Office, and other office suites. Some of the special and modern features and functions of WPS Office are listed below.
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The most in-demand and unique feature of WPS Office is its free availability for all platforms. Users can use WPS Office on Windows, Mac, Linux, Android, and iOS devices free of cost.
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WPS Office has a vast collection of attractive templates in its applications. You can use these built-in templates to design a CV, resume, presentation, etc. There is no need to create your documents from scratch. You can use any of the suitable templates and create your documents easily.
WPS Productivity Tools
WPS also contains many helpful productivity tools included in the Office suite. You can easily convert between different document formats. There is no need to use third-party conversion tools. You can also insert or remove watermarks from your document. There is a Screen Recorder in WPS Office, which helps you to record screens, record a particular window, or record using the Webcam of your PC.
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This tool helps you to convert your images to PDFs. You can take pictures of the documents and then can generate PDF documents quickly. This feature lets you scan an entire book and make a PDF from all the scanned photos.
Auto Backup Feature
WPS Office also offers an Auto Backup feature. This feature helps you to create a local backup of all your documents. You can create your Word, PowerPoint, Excel, and document backups. You can also save this backup to WPS Cloud.
You can create a team of all your teammates using WPS Team. WPS Teams help you to interact with your colleagues easily. You can share your files. You can also track changes and see all files' version history.
How to Download WPS Office?
You can easily download WPS Office from its official website. Go to the website and click the Free Download option. After the download, run the installer file, and WPS Office will be installed on your PC.
Frequently Asked Questions
1. how to share powerpoint presentations on teams without displaying speaker notes.
You will need two screens to use the Presenter view to show the presentation without showing notes.
2. How do I change the Presenter mode in PowerPoint?
Go to the Slide Show option from the main menu in PowerPoint and check the Presenter View checkbox to use the presenter mode in PowerPoint.
How To Share PowerPoint On Teams Without Showing Notes - Wrap Up
You can easily share your PowerPoint presentation on Teams. You can use the Slide Show option or use the Presenter View to share your PowerPoint presentation. You can also use the PowerPoint Live option to share your PPT on Teams. This article provided you with a detailed tutorial on how to share PowerPoint on Teams without showing notes.
WPS Office is also a powerful solution that lets you share your PowerPoint presentation on WPS Teams in simple and easy steps. You can download WPS Office for free from its official website.
- 1. How to Use Microsoft Copilot in Teams (Step-by-Step)
- 2. Zoom: Sharing PowerPoint without Showing Notes On Mac
- 3. How to Share PowerPoint Without Showing Notes (Step-By-Step)
- 4. How to Share PowerPoint on Zoom Without Showing Notes (In Easy Methods)
- 5. How to Use Teams Presenter Mode for PowerPoint Presentations
- 6. How to Share PowerPoint on Teams: A Step-by-Step Guide
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Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
If you're leading a presentation and need to share your PowerPoint slides during a Microsoft Teams meeting, here's how: • Once your meeting is active, select...
In this article I am using the Teams app in Windows 10. The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you ...
If you need to present in an online meeting, you can show your PowerPoint slides right from a Microsoft Teams meeting.If you're a presenter:1. Select Share c...
Learn how to share PowerPoint Slides in Microsoft Teams the correct way. There are different ways to present your PowerPoint slides in a Teams meeting. In th...
Method #3: Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
Give the feature a try next time you need to present in a Teams meetings: Join a Teams meeting or an ad-hoc Teams call. Open your presentation in PowerPoint for Windows. Click the Present in Teams button in the top right corner. Scenarios to try. Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below. As a presenter:
Opening the sharing with Microsoft Teams Desktop (in the New Meeting experience mode). This opens the Share Tray. From it you can choose to start sharing. ... Note: When you share PowerPoint to a meeting this way participants can click links you have in your presentation.
First, have your PowerPoint file open and start the presentation the way you normally would. Now, Alt-Tab (Command-Tab on Mac) back to your Teams meeting and share the PowerPoint window—not the whole screen. Alt-Tab back to PowerPoint. And here's where the magic happens: right-click on your slide and click Use Presenter View.
How to share screen in Microsoft Teams. Watch on. While in a meeting, chat or group chat click the share icon. Choose if you'd like to share your entire desktop or just one specific window. When you're done sharing click the stop sharing Icon. How to share your PowerPoint presentation in Microsoft Teams.
Microsoft Teams has a robust screen-sharing and presentation tool. You can share your entire desktop screen or a specific application in video calls or conference meetings. We'll show you how to share your screen on Teams for Windows and macOS. Microsoft Teams Presenter Modes Explained Microsoft Teams has three presenter modes: Standout, Side-by-side, and Reporter.
There's a bunch of different ways you can do it: two monitors plugged into a computer, one laptop with a monitor connected, a laptop with a mobile screen plugged in, a laptop wirelessly connected to a tablet. Doesn't really matter how you do it, the second you add the extra screen, your potential increases dramatically and you're able to ...
In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.⌚ Timestamps0:00 Introduction1:58 Example of the prob...
It's actually really simple. To share your face and your content at the same time. Open the content you want to share (slide show, browser, file, white board, etc.). Open an app that shows a live feed of your webcam. - On Windows, you can use the Camera app (open the Start menu and search Camera ).
Step 1: Open your presentation in PowerPoint that you want to share. Step 2: Connect with your team using Teams or start a new meeting. Step 3: Go to the Share option in Microsoft Teams. Step 4: Select the Window option. Step 5: Choose the PowerPoint presentation window to share and click the Share button.
Make your presentations more impactful by sharing them directly in Microsoft Teams meetings. This guide covers everything from preparing your slides to prese...
One person. Sharing and real-time collaboration. PowerPoint for the web and PowerPoint desktop app for offline use. Premium templates, fonts, icons, and stickers with thousands of options to choose from. Dictation, voice commands, and transcription. Advanced spelling and grammar, in-app learning tips, use in 20+ languages, and more.
Learn how you can easily pass control back and forth when you choose to share directly present a PowerPoint file in your Teams Meeting. By selecting a file ...
Multi-platform with.NET MAUI. .NET MAUI is the evolution of Xamarin.Forms and uses the latest technologies for building native apps on Windows, macOS, iOS, and Android, abstracting them into one common framework built on .NET. Xamarin.Forms apps can be migrated to .NET MAUI using the upgrade assistant so you can start taking advantage of the ...