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Email Subject Lines for Resume & Job Applications (+Examples)

7 min read · Updated on August 15, 2024

Do you open every email you receive? Neither do hiring managers.

Your email address and email subject line are the first two things a recruiter or hiring manager sees when you send them your resume. Since hiring managers can receive hundreds of emails a day, you want – and need – your job application subject line to catch their eye and pique their interest. Otherwise, the email with your attached resume might get lost or, worse, ignored in the email shuffle. The delete key is, as you know, very conveniently located on each email someone receives.

The subject line of your job application email is critically important. It must give the recipient a reason to pause, open, and read. 

What's the big deal? It's just a subject line. 

It's important to be aware that hiring managers and recruiters aren't being paid to open emails. So, the idea that they're going to open yours just because you send it to them is ludicrous. Your resume may wow their socks off, but if they don't open the email to read it, then your efforts are wasted.

Think about how you go through your own inbox. Do you open every email you receive? Probably not. It's likely that you only open the messages that are from people you know or that have compelling subject lines. This is what the hiring managers are doing, too. 

Online applications vs emailing resumes to people

You may think the information here doesn't apply to you because you only ever apply to jobs online. However, at some point, you will inevitably email your resume to a human being. It could be that you're following up from a networking event, forwarding it to a new hiring manager for a second round of interviews, or sending it to your friend's manager because they recommended you for a job. 

Expert tip: If you're not networking during your job search , you're leaving a lot of potential opportunities on the table. Approximately 80% of all new jobs are obtained based on who you know. 

5 tips for writing the best email subject line when submitting a resume

Okay, so it is important to have a great subject line for your job application email. How do you go about making sure yours is well-received? Follow these tips!

Keep it short and concise

Your email subject lines for a job application should be brief and to the point . If you write too much text, then it can get cut off in the subject line, especially on smaller devices like smartphones. In fact, eMailmonday reports that up to 77 percent of emails are opened on mobile phones.

As a result, it is suggested that subject lines be less than 50 characters. The first few words should identify that you're applying for a job and catch the reader's attention.

Include referral info

If you were referred for a position, include the person's name in the subject line. Many organizations offer an employee referral program given that there is already credibility built into a referral. By including a referral name, you can get your foot in the door before anyone even looks at your resume. An example of a job referral subject line is:

“Referral From Jane Doe: Joe Smith, Resume for Junior Marketing Position”

Refer to instructions

If you have a job description to refer to, be sure to read it carefully and follow the submission instructions. If it says to include the position name, position location, position ID, and your name, then include only that. If you were referred to the job, it's OK to include the referral name as well. Here are a few subject line examples:

“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

Be professional

Keep your email subject line professional ; don't use informal words such as “hey” and “howdy.” Also, avoid using shorthand or abbreviations if they aren't part of the job title or submission instructions.

Avoid this: “Howdy Hiring Manager, Joe Smith for Acct, Houston”

And do this: “Job Application, Joe Smith Applying for Accountant Position, Houston”

Similar to any job marketing collateral, proofread your subject lines to ensure there are no typos or punctuation errors. You don't want your email to be overlooked or left unopened due to a bad first impression from an avoidable typo in your subject line.

Expert tip: Manger is one of the most misspelled words in job applications. Did you catch the misspelling here? Your brain interprets what is supposed to be there, not necessarily what is. Get a friend to proofread for you to make sure you don't miss something. 

How to write the perfect subject line for submitting your resume 

It's time to actually write your subject line for the job application email you need to send. Let's take a look at some suggestions of what to put in the subject line of an email when sending a resume. 

Include the pertinent details

If instructions on how to apply are not outlined in the job post and you don't have a referral, then the best email subject lines will include:

The reason for your email

Position title

Position location (if provided)

Position ID (if provided)

“Applying for Marketing Manager, Houston, Job ID 25, John Smith”

“Job application – Marketing Manager, Houston, Job ID 15 – John Smith”

Sometimes, you want to apply for a position at a company, but you're not sure if they're hiring. Almost everyone has a dream company they'd like to work for. So, if you find yourself in this position, it's absolutely fine to reach out to the hiring manager to let them know you're interested. 

In this instance, you'd want to include the following: 

Reason for your email

Brief qualifier (if beneficial and not too long)

Referral (if relevant) 

“Job inquiry – John Smith, 10+ years of experience in IT”

“Inquiry – Jane Doe, PR Specialist Open to New Opportunities”

“HR Operations Manager Looking for Next Position”

“Job Inquiry – Referred by Jane Doe – Joe Smith, HR Specialist”

Include certifications

If you have certifications or qualifications that add value to your job application or are required for the job, include them in the subject line. Here are a few email subject line examples of how to do that.

“John Smith, Google Creative Certified, Inquiring about Marketing Role”

“John Smith, Microsoft Certified, Job application, IT Analyst”

“Jane Doe, CPA, Applying for Accountant Director”

But wait, there's more!

Remember that one of the things that makes you open your own emails is that they're coming from someone you know? This is based on the email address. This means that not only is the subject line for your job application email critically important, but so is your email address. 

In every single interaction you have with a prospective employer, you must put your best foot forward. This includes something as simple as your email address. The wrong type of email address could completely turn off a future employer. 

Use a professional email address

Think of your email address as your email subject line's partner. Many recruiters and hiring managers frown upon unprofessional email addresses and don't open emails from job applicants who use them – even if they have a good subject line. 

For example, don't use addresses like 

[email protected]

[email protected]

Your email address should be professional and, ideally, identify who you are. Use your first name and last name, if it's available. If it's not, then use some combination of your name and profession or your name and a numerical value. For example:

[email protected]

[email protected]

[email protected]

Strategy, above all, wins the day

Your email subject line is a crucial part of your job-marketing strategy. Work with the tips above to craft email subject lines that help you get one step closer to landing the job. You also want to ensure that you have a well-crafted resume that highlights why you're the right candidate for the job. Good luck!

Don't waste your time Googling. Get expert career advice delivered straight to your inbox .

This article was originally written by Ronda Suder. It's been updated by Marsha Hebert.

Recommended Reading:

4 Smart Tactics for Sending Emails to Recruiters

Best Practices for Professional Email Etiquette in Every Situation

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20 Examples of Subject Line for a Job Application (with Tips)

Your subject line acts as the headline of your job application email. When hiring managers are rifling through dozens of emails, you want yours to stand out. Think of the subject line as a first impression; it should be clear, concise, and give a snapshot of what’s inside.

The right subject line helps ensure your application gets noticed.

• First, context is key. For example, “Application for Marketing Manager – John Doe” instantly shows who you are and the position you’re interested in.
• Second, personalization can make a difference. Mentioning the job title and your full name helps personalize the subject line, making it more likely that a hiring manager will open your email.
• Understanding the role of keywords is also important. Many companies use filtering systems to manage incoming job applications. Including job-specific keywords from the job posting can help your email pass through these filters, increasing the chances your resume is read.
• You also want to be professional and avoid coming across as casual or overly familiar. Your subject line should reflect the tone of the company – if you’re applying to a startup, a creative subject line might work, while more corporate environments might appreciate a straightforward approach.

Crafting Effective Subject Lines

Tailoring to the job description.

Before you hit ‘send,’ take another look at the job posting. Identify the job title, reference number, and specific phrases they use to describe the position. Use these details in your subject line to show that your email is directly related to the job in question. For example, if the job title is “Senior Graphic Designer” and the reference number is “GD345,” your subject line could read, “Application for Senior Graphic Designer – GD345.”

Incorporating Keywords

Just like tailoring to the job description, using industry-specific keywords in your subject line can help your email stand out. If you know the company uses a certain system or values a specific skill, include that in your subject line. For example, for a digital marketing position, a keyword-rich subject line might be “Experienced SEO Specialist Applying for Digital Marketing Role.”

Maintaining Professionalism

Always keep the tone of your subject lines professional. Even if you’re applying to a laid-back startup, avoid using slang or overly casual language. Stick to a clear and concise format that respects the recipient’s time. For example, instead of a vague “Hey, checking in about the job,” use, “Follow-up on Application for Project Manager Role Submitted 02/08.”

Tips for Personalizing Your Subject Line

Using the hiring manager’s name.

When you know the hiring manager’s name, use it in your subject line. It shows you’ve taken the time to research who’s in charge of hiring. For example, “John Smith Recommended Application: Jane Doe for Senior Designer Role” is personal yet professional, ensuring your email stands out in the manager’s inbox.

Reflecting Company Culture

Understanding and reflecting the company’s culture in your subject line can resonate with the hiring manager. If you’re applying to a creative and casual company, a subject line like, “Creatively Driven Designer Ready to Innovate at [Company Name]” conveys both your enthusiasm for the role and your fit with the company ethos. For more corporate environments, you might opt for a direct and formal tone such as, “Experienced Financial Analyst Interested in [Company Name] Opportunities”.

Examples of Successful Subject Lines

A successful subject line grabs the hiring manager’s attention and is direct about the position you’re applying for. It’s important to tailor your subject line to the role and make a memorable first impression.

For Corporate Positions

• “Senior Financial Analyst Applicant – Jane Doe, CFA with 10+ Years Experience”
• “Experienced Project Manager – John Smith Applying for Strategic PM Role”

In a corporate setting, emphasize your qualifications and the specific job title. Mentioning certifications or years of experience can be particularly compelling.

1. “MBA Graduate – Michael Johnson Applying for Business Development Manager” 2. “Certified Public Accountant Ready to Lead as Your Next CFO – Emily White” 3. “Top Sales Performer Jane Lee – Interested in Regional Sales Director Position” 4. “IT Specialist with 15 Years Experience – George Clark Seeking CTO Role” 5. “Human Resources Executive – Anna Gomez, PHR, Applying for VP of HR” 6. “Marketing Professional Sarah Tan – Applying for Chief Marketing Officer” 7. “Experienced Supply Chain Manager – Tom Nguyen Applying for Director of Logistics” 8. “Operations Leader with Proven Results – Derek Yu for COO Position” 9. “Compliance Officer Candidate – Rachel Kim, JD with International Expertise” 10. “Customer Success Veteran – Omar Ahmad Applying for VP of Customer Relations

For Creative Roles

• “Award-Winning Graphic Designer John Doe – Enthusiastic Applicant for Senior Designer Position”
• “Passionate Brand Strategist Jane Smith – Aspiring Creative Director Candidate”

For creative positions, you can show your passion and creativity, but keep a professional tone. Highlighting awards or your unique approach can help you stand out.

11. “Innovative Art Director – Lisa Wong, Ready to Elevate Your Brand’s Visual Identity” 12. “Creative Copywriter with a Fresh Voice – Sam Johnson Applying for Lead Copywriter” 13. “Multimedia Artist Seeking to Join as Senior Creative – Alex Perez Portfolio Attached” 14. “Dynamic Video Producer – Emma Roberts Applying for Head of Production” 15. “Social Media Maven – Kevin Lee Applying for Creative Social Media Strategist Role” 16. “Fashion Designer with Unique Aesthetic – Sofia Martinez for Lead Designer Position” 17. “UI/UX Designer with a User-Centric Approach – Michael Chen for Senior UI/UX Role” 18. “Energetic Event Planner – Julia Santos Applying for Director of Events” 19. “Content Creator and Storyteller – Noah Kim Applying for Content Director Position” 20. “Digital Illustrator with Distinctive Style – Emily Zhang for Senior Illustrator Role”

Leveraging Subject Lines for Follow-Up Emails

When you’re sending a follow-up email after a job application, your subject line can make a big difference. The aim is to catch the hiring manager’s attention while maintaining professionalism. A clear, concise, and relevant subject line can help ensure your email isn’t overlooked.

Related: Get More Interviews: Follow Up on Job Applications (Templates)

Start with context by mentioning the position you applied for. For example, “Follow-up on Marketing Coordinator Application – John Doe.” This reminds the recipient what your email is regarding. If you previously communicated, referencing the date of your last interaction, like “Re: Marketing Coordinator Interview on Jan 25th – John Doe,” provides immediate recognition and can prompt a timely response. Related: Interview Follow-up Email Examples (1-2-3 weeks)

Personalize the subject line to stand out. Including the hiring manager’s name, if known, such as “Jane Smith – Follow-Up on Application Submitted,” demonstrates attention to detail. It also feels more personal than a generic greeting.

Keep it polite and express continued interest in the role. Phrases like “Checking in Regarding Marketing Coordinator Role – John Doe” show you’re still enthusiastic about the opportunity without being pushy.

Frequently Asked Questions

How can i craft an effective subject line when applying for a job.

To craft an effective subject line, you should be specific and concise. Mention the job title, your name, and if possible, a unique identifier such as a job reference number. For example, “John Smith Application for Graphic Designer – Ref#1234.”

How should I phrase the subject line when submitting my resume or CV?

When submitting your resume or CV, clarity is key. Use a format like “Resume Submission – [Your Name] for [Job Title],” or “CV: [Your Full Name] – [Qualification and Job Title].”

What are good subject line examples for a job inquiry email?

For job inquiry emails, show your interest and initiative while being respectful. Try “Inquiry: [Your Name] Interested in Marketing Opportunities” or “Exploring Sales Positions – Experienced Sales Manager [Your Name].”

As a fresher, how do I write the subject for my job application?

As a fresher, your subject line could highlight your eagerness and education. For example: “Recent Finance Graduate John Smith – Entry-Level Analyst Application” or “Enthusiastic Marketing Newcomer – Jane Smith.”

What tips can you give for writing a simple yet impactful job application email subject?

For a simple yet impactful subject line, use succinct language that captures attention. Make sure to include the position and your name. An example might be “Digital Marketing Specialist – Jane Doe Application.” Avoid filler words and focus on what sets you apart.

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Email Subject Lines for Job Applications and Resumes

Why the Subject Line Is Important

Tips for writing an effective email subject line, email subject line examples.

• Sample Email For a Job Application

Frequently Asked Questions (FAQs)

How important is an email subject line? When you’re job searching, it might mean the difference between getting the interview and getting stuck in a spam folder.

These days, you will likely conduct much of your job search via email. But employers receive thousands of emails a day, and often, whether or not an email gets opened depends entirely on its subject line.

To make sure your emails are read, you need a clear, professional subject line.

One of the best ways to get your email message opened is to improve your subject line. That's especially important when you're emailing a resume to apply for a job.

Key Takeaways

• A good subject line can help ensure your job application reaches the right person and doesn’t get caught in a spam folder.
• Choose a subject line that’s short and specific, e.g., “Marketing Coordinator – Jane Smith.” 
• Proofread your email subject line, and send yourself a test email to make sure your formatting holds up.

The subject line (along with the name or email address of the sender) is the first thing people see while scanning their inboxes. Because emails can contain viruses, as well as irrelevant information, busy people rarely open all their email.

The decision to open—or delete—an email is based mainly on the subject line and sender. Since the subject line makes your first impression, you want to be sure your writing is clear and error-free.

If you leave the subject line blank, your email may end up marked as spam or deleted.

Since recipients may not be familiar with your name, the subject line is also an opportunity to introduce yourself. This is the first step to making a strong first impression so that your resume is opened and read.

Keep it professional. This goes for both your subject line and email address. The subject line shouldn’t include any informal words or phrases like “Hey” or “What’s Up.” Use only professional, polite language. Make sure your email address is appropriately professional—something like cutiepie123@email.com could make the hiring manager wonder how serious a contribution you would make to their company.

Note why you are writing. You need to make sure your subject line will be of interest in order to get your email read. Make it relevant by including keywords related to your reason for writing.

When you’re networking, use your subject line to state why you are contacting the person. You might be asking for information, or requesting a meeting, advice, or referral. If someone recommended the contact, definitely include their name. Networking emails can be the most difficult to get noticed because the person emailing isn’t seeking to solve a specific problem or fill a position.

Your subject line is your opportunity to grab their attention and make them want to know more about you.

Include the job title. In an email applying for a job, use the job title as the subject line, so the employer knows the position you’re interested in. That helps busy hiring managers who are recruiting for multiple positions see at a glance which job you are applying for. Mentioning the job title is also helpful in case there is an automated filter that categorizes the hiring manager's email. With the right subject line, you'll be sure that your application is placed in the appropriate folder to be seen in a timely manner.

You can include your name as well, or “referred by” if someone recommended that you apply. In your follow-up correspondence (particularly a thank-you email after an interview), “Thank You” can precede the title of the job.

Follow the instructions. The job posting may specify what to include in the subject line of your message. If it does, be sure to follow the directions.

Keep it short and specific. The more specific you can make your subject line, the easier it will be for the recipient to categorize your email quickly and respond appropriately. Be as succinct as possible because lengthy subject lines may be cut off and could lose the most important information.

Many people check their email on mobile devices that display only 25 to 30 characters of the subject line. You’ll have much more space if they are reading on a computer, and when they open the email, they will see the whole subject.

Use the first few words to get to the point and leave the extra information like your credentials and experience for the end.

Email service provider Campaign Monitor suggests optimizing your subject line length to between 41 characters (portrait view on an iPhone) to 70 characters for Gmail. Email marketing company Mailchimp advises keeping your subject line to no more than nine words and a maximum of 60 characters. Bottom line, it’s best to keep your subject line short. 

Proofread and edit your message. When editing your email before sending it, also be sure to proofread your subject line. Your subject line is the first thing the hiring manager will see. Be sure it makes a good impression. 

For inspiration, here are several examples of clear, to-the-point subject lines:

• Administrative Assistant Job - Your Name
• Job Inquiry - Your Name
• Managing Director Position
• Job Posting #321: District Sales Manager
• Communications Director Position - Your Name
• Application for Sales Associate
• Public Health Associate Position - Your Name, MPH
• Inquiry - Your Name
• Social Media Expert Seeking New Opportunity
• Marketing Director Looking for Next Role - 10 years experience
• Research Assistant Resume
• Referral - Your Name
• Referred by FirstName LastName
• Informational Interview Request - XYZ College Student
• Thank You - Job Title Interview
• Meeting Follow Up - Subject of Meeting
• Meeting Request - Your Name

Sample Email Message For a Job Application

Subject: Referred by Lara Barrett

Dear Mr. Klass, 

I'm writing regarding the open content marketing role at 3L Logistics. My former colleague, and good friend, Lara Barrett, recommended that I contact you directly about this position. Lara and I worked together for three years at ABC Software company, so she can attest to my marketing know-how. I'd welcome an opportunity to discuss how my skills could benefit 3L Logistics and what you have in mind for this role.

Let me tell you a little bit about me: In my position as a marketing specialist at ABC Software, I helped to develop a content strategy for the release of ABC's next-gen software product, which covered both the Americas and EMEA regions. This work on the marketing funnel helped create 25% more opportunities for the sales team.

Prior to ABC Software, I was a communications manager at TechTom, another software maker. In this role, I developed a thought-leadership blog series that got picked up by mainstream publications and helped secure TechTom's role in the community as a reputable source of insight. Lara tells me that you're looking to pursue similar goals at 3L Logistics, and I'd love to share some of the best practices I discovered while working on this project at TechTom.

I think my mix of communications and marketing skills would be an asset to 3L Logistics. I would appreciate an opportunity to meet and discuss the role and how I can help. Thank you very much for your consideration. 

Sincerely, 

Jana Brand (555) 555-5555 jana.brand@brand.com  

How should I apply for a job via email?

When applying for a job via email, be sure to follow the employer’s instructions. They should tell you whether to send your resume and cover letter as attachments or in the body of the email, for example. Also, always include a cover letter even if not specified—it can’t hurt, and it might help you make a good impression. 

What should I include in an email job application?

Include your resume, cover letter, and any other materials requested by the employer. Make sure your email job application contains all the required information, including your name, contact details, and the title of the job for which you’re applying.

What’s the best way to apply for jobs?

A good job search strategy is a multi-pronged effort. Search for jobs online , tap your professional network for referrals and references, and reach out to employers via LinkedIn and other social media. 

Campaign Monitor. " Ultimate Email Marketing Benchmarks for 2022: By Industry and Day ."

Campaign Monitor. " How To Determine the Best Length for Your Email Subject Lines ."

Mailchimp. " Best Practices for Email Subject Lines ." 

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Subject Line for Job Application Email

• Jul 16, 2024

Crafting an effective subject line for a job application email can be the key to ensuring your message gets noticed amidst the flood of resumes a recruiter receives. It not only entices recipients to open your letter but also sets the tone for your candidacy.

This article explores essential tips and provides examples to help you come up with a compelling job application email subject line. It will grab attention and increase your chances of landing that crucial interview .

Importance of email subject for a job application

An email subject is a brief headline that appears in the top field of a message. It gives the recipient a clear idea of what the email is about, helping them understand its relevance.

First impressions

The email subject line for your job application is the very first element a potential employer encounters, making it a crucial opportunity to make a positive and lasting impression.

A thoughtfully written subject line demonstrates your professionalism and attention to detail . It shows that you understand the importance of clear communication and that you are serious about the job search process .

Email filtering

Hiring managers often need to search through numerous emails quickly. A precise and informative subject line makes your message easier to find in their inbox or email management system, ensuring it doesn’t get lost among other applications.

Tips for subject line for job application email

Customizing your subject line indicates that you pay attention to the finer details, a quality that is highly valued by employers. It shows that you took the time to craft your application specifically for their job opening , rather than sending out a generic email.

Carefully read the job posting to understand the role's requirements, responsibilities, and any specific instructions for applying.

Key elements:

• Job title . Use the exact job title as listed in the job posting.
• Reference number . Include any reference or job ID number ( if provided ).
• Company name . You can mention the name of the organization to show personalization.
• Your name . This makes it easier for HRs to identify and retrieve your application later.

Good examples:

• Application for Marketing Manager Position - John Smith
• Application for Software Engineer - Ref: SE1234 - Jane Doe
• Application for Sales Executive at Custom Lawn Service - Michael Brown

Bad examples:

• Job Application
• Applying for Your Job Opening
• Interested in Working with Your Company

If the posting asks for a specific job application subject line format , make sure to follow it exactly.

Instruction : "Please use the following template for your subject line: Job Application - [Job Title] - [Your Name]." Example : "Job Application - Graphic Designer - Emma Wilson"

Use relevant keywords from the job description that reflect the skills and qualifications the employer is looking for. This can help your email get through any applicant tracking systems (ATS) and catch the hiring manager’s eye.

Use common industry-specific terms that are relevant to the job you are applying for. This shows that you are familiar with the industry and its terminology.

Experienced Full-Stack Developer - Application for NexGen Innovations - Jane Smith

Keep the subject line for the job application clear and to the point, ideally no longer than 50 characters . Ensure it communicates the main purpose of your email without being too wordy.

This length ensures that the subject line is clear, easy to read, and doesn't get cut off on mobile devices or email clients.

Avoid spam triggers

Certain words and formatting choices can trigger spam filters, causing your email to be relegated to the junk folder . Avoiding these triggers is essential to ensure your email reaches the hiring manager's inbox.

What to avoid:

• Pressure . Words like "immediate" , "act now" , or "deadline" .
• Promotional language . Terms such as "deal" , "special offer" , or "guaranteed" are commonly associated with promotional messages.
• Punctuation . Excessive use of exclamation marks (!!!), dollar signs ($$$), or symbols (!*@#) can make your email appear spammy.
• Capitalization . Writing in all caps can also mimic spammy marketing tactics.

Email address

Ideally, your email should include your first and last name . Addresses like [email protected] or [email protected] may come across as unprofessional.

If your current email address is not suitable for professional communication, create a new one specifically for job applications . Many free services allow you to add multiple accounts.

Further emails

If you need to follow up on your application , a tailored subject line makes it easier for the hiring manager to find your original email.

Tailored follow-up:

Follow-Up: Application for Digital Marketing Specialist - Anna White

Generic follow-up:

Checking in on My Job Application

Examples of subject for job application email

Software Engineer "Passionate Software Engineer Applying for a Position at TechX Solutions" "Software Developer Excited About Joining Innovate Technologies" "Application for Software Engineer Role at Stellar Solutions"

Marketing Manager

• "Experienced Marketing Professional Interested in Manager Position at Acme Solutions"
• "Innovative Marketer Seeking Marketing Manager Opportunity at Tech Innovations Inc."
• "Application for Marketing Manager Role at Global Media Strategies"

Accountant "Detail-Oriented Accountant Seeking Opportunities at Smith & Co. Financial Services" "Experienced Accountant Interested in Joining Financial Dynamics Consulting" "Application for Accountant Position at Greenfield Accounting Services"

• "Experienced Secretary Applying for Secretary Position at Smith & Jones Legal Services"
• "Organized Administrative Assistant Interested in Secretary Role at Bright Future Technologies"
• "Application for Secretary Position at Hilltop Healthcare Solutions"

Graphic Designer "Creative Graphic Designer Applying to Artistic Designs Studio" "Experienced Visual Designer Interested in Graphic Designer Role at Modern Media Solutions" "Application for Graphic Designer Position | Alex Johnson"

Human Resources Manager

• "HR Professional Seeking Management Role at Tech Innovations Inc."
• "Experienced HR Manager Interested in Acme Global's Opportunity"
• "Application for HR Manager Position | Sarah Rodriguez"

Teacher "Passionate Educator Applying for Elementary School Teacher Position at Oakview School" "Experienced Teacher Interested in Teaching Role at Maplewood High School" "Application for Math Teacher Position at Riverdale Academy"

Sales Representative

• "Results-Driven Sales Professional Interested in Tech Solutions"
• "Experienced Sales Representative Applying for Sales Position at Smith's Pharmaceuticals"
• "Application for Sales Representative Role | Mark Thompson"

Project Manager "Certified Project Manager Interested in Global Innovations Ltd." "Experienced Manager Applying for Project Management Role at Stellar Industries" "Application for Project Manager Position | Emily Davis"

Financial Analyst

• "Analytical Financial Analyst Applying to Insights Group"
• "Experienced Financial Analyst Interested in Growth Capital Management Opportunity"
• "Application for Financial Analyst Position | Michael Anderson"

Executive Assistant "Organized Executive Assistant Applying for Position at Executive Services Ltd." "Experienced EA Interested in Executive Assistant Role at Leaders Consulting" "Application for Executive Assistant Position | Rachel Carter"

Customer Service Representative

• "Dedicated Customer Service Professional Seeking Opportunity at Elite Care"
• "Support Specialist Interested in Customer Service Representative Position at SupportX Solutions"
• "Application for Customer Service Representative Role | Jessica Miller"

Create your professional Resume in 10 minutes for FREE

Mastering the subject line for your job application is more than just a formality—it's your first opportunity to make a lasting impression on potential employers.

By incorporating the tips and examples discussed, you can create a job application subject line that is not only attention-grabbing but also reflective of your professionalism and enthusiasm for the position .

Amanda Baker

Certified Professional Resume Writer

Amanda Baker is a Certified Professional Resume Writer (CPRW) and career coach with over a decade of experience crafting compelling resumes and career marketing tools. As a black resume writer, Amanda brings a distinctive perspective to her work, guided by her commitment to nurturing the next generation of job seekers. Her ultimate goal is to equip young professionals with the skills and knowledge to confidently navigate the competitive job market.

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Subject Lines for Job Applications (Examples)

By Biron Clark

Published: October 26, 2023

Applying for Jobs

Biron Clark

Writer & Career Coach

The best subject lines for job applications are clear, direct, and professional-sounding. You don’t want to be too informal or vague, and you should always indicate the job you’ve applied for. However, beyond that, keep the subject line simple with as few characters as possible. Long, overly complicated email subject lines aren’t necessary on applications since the only goal of your email subject line is to get the reader to open your email and read your resume or other attachments.

Coming up, I’ll show you exactly what to put in your job application subject line to get your email opened and get more interviews in your job search, with examples.

9 Good Subject Lines for Job Applications

All of the following are good examples of subject lines for sending a resume or submitting any type of email job application:

• Resume attached for Senior Sales Associate position
• Applying for Senior Sales Associate role
• Application: Customer Support Supervisor
• Social Media Manager application
• Re: Social Media Manager position (application)
• Resume attached (HR Coordinator position)
• Application for HR Coordinator position

These subject line examples will stand out in the reader’s inbox and get opened quickly, which is the goal. You can choose any of the formats in the examples above, so pick whichever feels most comfortable to you or fits your industry and situation, and you’ll have a good subject line when submitting your resume .

You can also include a job ID if that’s provided. For example:

• Applying for Sales Associate (Job ID #29228)
• Job ID 297121: application

Mention Referrals or any other Connection to the Hiring Manager When Possible

The email subject lines above are great for a general job application to positions that you found online. However, if you were referred to a company by a colleague or have some other backstory or relationship with the firm or hiring manager, then you can be more specific in your subject. Use that connection to stand out and set yourself apart to hiring managers.

For example, imagine your friend named James told you, “I know the hiring manager in the finance department at ABC Company. I think he’s still looking for candidates. I can forward you his email address if you’d like.” When you go to apply to that position, you’d write directly to the email address of the hiring manager and use one of the following subject lines for your application:

• Referred by James Anderson for Financial Analyst role
• Financial Analyst application (referred by James Anderson)

That’s going to get the hiring manager’s attention immediately if they know James, and will set you apart from other job seekers who can’t demonstrate this type of personal connection in their email subject.

As a side note, the more you can get referred to companies and jobs in general, the more interviews you’ll get from hiring managers. A hiring manager always trusts you a bit more if a person in their network vouches for you. Getting referred doesn’t guarantee you’ll get an interview, but it’s a great way to gain an advantage.

Mistakes to Avoid When Writing Your Email Subject Line for Job Applications

Don’t be too vague in the subject.

If your job application subject line is too vague, you run the risk of your email being overlooked or mistaken for spam.

For example, subject lines like “Resume submission” or “Resume attached” are likely to get mixed in with all of the other applicants and either delayed or forgotten. So you need to write an email subject line that is a bit unique but not too long or complicated. That’s the best way to write a job application subject line.

Don’t Capitalize Each Word in Your Job Application Subject Line

This is a mistake I see in email subject lines in general. Don’t capitalize every word. It looks “spammy” to the reader. Capitalize the first word, and possibly the official job title if you’re using it in your email, but then leave the rest of the words lower-case (unless they’re pronouns that need to be capitalized, like a company name).

Double-Check the Job Title

If you’re sending out a lot of job applications via email and cutting and pasting info between emails, just be careful to always use the correct job title for that company. Hiring managers are not going to be happy if you email them and include a job title from another company. So be careful of the job title used in your emails when applying.

Make Sure the Employer Doesn’t Ask for a Specific Subject Line

Before sending your job application email out, review the company’s website (on the page where you found the job posting or HR info) and check if they’ve left specific instructions for the subject line they want you to use. Occasionally, an employer will tell you exactly what subject to include with your application, and the company is not going to be thrilled if you overlooked those instructions. Companies care a lot about your ability to follow directions and be detail-oriented when applying to jobs , so if they ask you to use one specific subject line, make sure you use it.

Failing to do so could cost you job interviews, even if the rest of your email and resume are great. That’s one more thing you need to look out for when choosing a subject for your job applications. If you follow the tips above, you’ll have a great email subject that gets your job applications opened and read, so you can get more interviews. 

Conclusion: The Best Subject for Job Applications

The best subjects for a job application are short and concise but include the job title, job ID, or other specific info so that the employer immediately knows why you’re emailing. And if you were referred to a hiring manager or company by someone they know, then indicate that fact in your email subject so that they respond to your job inquiry faster.

Otherwise, use the email subject line examples from earlier in the article to create your email subject, and you’ll boost the odds of your job application getting seen and opened quickly, so you can get more interviews and find a job faster.

About the Author

Read more articles by Biron Clark

1 thought on “Subject Lines for Job Applications (Examples)”

If a hiring manager posted a job online you’d think they would open any and all emails, especially an email that shows a document is attached. But I guess optimizing your subject line can’t hurt.

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How to write a job application email + 7 examples

Applying for a job via email is a great way to get direct contact with recruiters and hiring managers.

But how do you write a job application email that will capture their attention and land the interview?

This step-by-step guide will show you how to craft the perfect job-winning email, to ensure you get noticed and move on step closer to landing your dream job.

CV templates 

Email subject line

When crafting a job application email, it’s crucial to understand that your initial objective is to get the hiring manager to read your email.

This means grabbing their attention with an attractive subject line and providing a compelling reason for them to click on your message.

Instead of using a generic subject line like most applicants, seize this opportunity to start promoting your selling points right off the bat.

Use the subject line to showcase your abilities and experience in a succinct, screen-compact title. Identify your major strength as a candidate and devise a way to incorporate it into your subject line. For instance:

• “Seasoned Digital Copywriter with a 7-year Marketing Background”
• “Experienced Solicitor Specialising in Property Law “

Bear in mind that subject lines are brief, offering only about 30-35 characters for you to use effectively.

Build your CV now 

CV filename

CV files labelled as “ CV ”, “ new CV ” or, even worse, an arbitrary set of letters and numbers (like CV_778778.pdf ) will appear disorganised and risk being overlooked among the numerous other CVs that a recruiter receives daily.

You should incorporate your first and last name when naming your CV file, and also add a brief word or phrase to showcase your profession or professional title.

For example:

“John Jones CV”

“John Jones CV SEO Consultant”

This will give a professional first impression, whilst also giving recruiters an early indication of your talents.

Addressing the recipient

Establishing an early personal connection with a prospective employer is best achieved by addressing the recipient personally.

However, this will require a bit of investigation…you should be able to find the names of recruitment managers on the company’s website, LinkedIn , or within the job advertisement itself.

If the recruiter ‘s name isn’t accessible, opt for a genial ‘ Hi ‘, and don’t use excessively formal, antiquated phrases like “ Dear Sir or Madam .” For instance:

“Hi [recruiter name]”

Friendly opening

To make a favourable impression on the recruiter and motivate them to open your CV , it’s advisable to come across as personable and friendly with a warm introduction – the recruiter likely opens hundreds of cold and robotic-sounding job application emails daily, so a personalised touch will be highly appreciated, and help you start building rapport with them.

Try a brief greeting, such as:

• “Hope you’re enjoying a pleasant week”
• “Trust this email finds you in good spirits”

But remember to keep it professional and avoid being excessively personal.

State the job you are applying for

Following your personalised opening, it’s crucial to tell the reader which job you’re applying for. Given that recruiters manage numerous job openings, you want to ensure your application is directed to the right role.

State the complete job title, and if the job title is common or ambiguous, you may also want to include the job reference number. For instance:

“I am applying for the role of [precise job title], as advertised on [company website/recruitment website]”

“I would like to put forward my application for the role of [job title] as advertised on [company website/recruitment website]. Job reference number: [XXXXX].”

It’s not mandatory to add the job reference number, but it can really help the recruiter out if the company is advertising a variety of similar roles within the same department.

Show your suitability

Now it’s time to introduce yourself and explain why you are suitable for the job – one of the most crucial parts of the job application email.

Write between 2-4 sentences that succinctly show the recruiter why you are a good match for the job, and why it’s worth opening your CV.

You don’t need to repeat every word from your CV, just provide an overview of the highlights and your key selling points in relation to the job being applied for. Aim for something similar to your CV profile , but slightly more condensed.

Example suitability 1 – Experienced candidate

“With over 10 years of experience working in fast-paced, results-driven SEO environments, I have developed a skillset ideal for the role of [job title]. In a daily workday, I liaise with several B2B clients, providing digital strategy to companies both local and global as a marketing consultant.

I have proven to be successful in my work, having [give a recent example of success], and it would be a privilege to help grow [company name] in the same way.”

This example piques the recruiter’s interest by demonstrating value – the recruiter isn’t subjected to reading a list of qualifications or generic degrees – instead, they receive tangible information about how this individual could benefit their company. This will inspire them to open the CV to learn more about the candidate.

Even if you lack extensive professional experience, you can still create a strong impression with your email introduction. The secret is to showcase value – merely listing your A-levels isn’t beneficial as it doesn’t differentiate your candidacy from others who may have similar results.

Rather, leverage the skills you’ve acquired throughout your academic and professional journey, tailoring them to fit the job you’re applying for. For instance, if you were applying for a position in an online news agency or social media company, you could use the following example:

Example suitability 2 – Student with no experience

“With 2 years working as an editor for my university newspaper [Name], I developed a rich understanding of the editorial process and experienced first-hand the demands of a fast-paced newsroom. During my period as editor, we broke various stories about university staff pay cuts and student living standards, while increasing our online subscriptions by 250%.”

Although this example doesn’t exhibit a professional employment record, it illustrates the positive influence you exerted in an organisation where you initiated engagement and demonstrated initiative.

If you lack work experience , you can apply this to any extracurricular activity or volunteer programme, but be sure to research how this experience will benefit you in the role you’re applying for.

Even as a student without any experience, you can still craft a compelling job application email if you are creative and think outside of the box.

Give your reasons for applying to the job

Employers are always keen to know why you are applying for a job with them, so you need to meet this query head-on in your application email.

Most companies and recruiters prefer to know that their employees are committed for the long-term: hence, it’s important to project both knowledge and passion about the role, and the company itself, demonstrating your enthusiasm.

You can briefly mention the company’s principles, the allure of the job itself, and your overall suitability for the role as factors driving your application. For example:

“My expertise in [field], combined with my resonance with [company’s] ethos, impel me to apply for this role. I am confident that I possess both the requisite skillset and the personal motivation necessary to excel in this position.”

“I am applying for this role as I perceive [company] as a progressive and open-minded environment to work in, and I am certain that I could make a substantial contribution to its success.”

By discussing key values of the company, the recruiter will acknowledge that you either invested time in conducting research (which indicates initiative and keenness) or that you’re already familiar with the company – an aspect employers greatly appreciate.

Your availability to interview

Towards the end of your email, you need to give the reader an indication of when you are available to meet with them for an interview .

You want to appear positive and enthusiastic, so you should give the impression that you are flexible and available to interview soon. Don’t come across negative by giving a list of days or times that you can’t attend.

Here are some examples – you can also add a call-to-action that nudges them towards reading your CV.

“ Please find attached a copy of my CV . I am available for an interview at your earliest convenience.”

“I have attached my CV for your consideration, and I am free for an interview at short notice.”

Professional signature

To round up your job application email, you’ll want to provide the recruiter with multiple options for contacting you (mainly phone and email) in a professional looking way.

The optimal method for this is to add a professional signature to the bottom of your email, like the ones below.

Example signature 

John Peters Sales manager [email protected] Office: 077777777 Home: 020022020

Always ensure you use a professional looking email address in your signature.

A recruiter is far more inclined to consider an applicant seriously if they have a professional email address, and less likely to contact someone requesting them to reach them on an address like;  “[email protected]”

If you are still using an embarrassing sounding email address that you’ve had since you were a teenager, consider setting up a new one for your job search.

Example job application emails

Check out some examples of effective job application emails below for inspiration and guidance:

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How to write a job application email that gets a reply

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First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

What are professional references and how to ask for one (examples)

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How to Write a Subject Line for Job Applications [+Samples]

When you start writing an email, what’s the first thing you write? Do you spend as much time thinking about a good subject line as you do for the email itself? It’s highly unlikely; otherwise, your email won’t end up in someone’s spam folder. 

According to the Campaign Monitor , working on your subject lines is one of the best ways to improve your email open rate. Since employers get hundreds and thousands of emails in a day, they don’t have time to read each of them. You have to write a clear and concise subject line that gives them a direct idea of why you’re emailing them. Not to mention, it leaves a great first impression. 

In case you’re sending out job applications, this post will train you to draft a perfect subject line that draws attention and motivates the reader to respond. Let’s get started! 

Importance of Writing a Clear & Concise Subject Line 

Let’s walk you through a general scenario… how many times have you received a promotional email in your inbox that you simply ignored? Must be a thousand of them! 

It’s all because the subject line was not as convincing and clear to catch your attention. Since it’s a one-liner description of what your email possesses, there’s less chance for the emailer to beat about the bush. You have to be direct in your message to immediately capture your job prospect’s attention. 

There is a plethora of guidelines to craft a perfect subject for a job application, but there are only a few of them that works. Here are a few ways through which you can increase the open rate of your emails to prospects. 

• Create Urgency: Nobody can stop you from being creative in your approach to reaching out to potential employers. Include the element of urgency in your subject lines for job applications to make the reader respond. It’s one of the best practices for agencies directly reaching organizations for collaborations. You can include a discount or a deal in the subject line to create a special effect in the employer’s mind. 
• Personalize the Email: Let’s face it: Employers don’t have time to read the whole email to know who you are. Instead of using a robot-like subject line, it’s best to add a personalized factor to it. Talk about how you can serve the employers, what skills you have that will add value to their organization, etc. In short, make it about them more than about yourself. 
• Keep it Relevant: One mistake that applicants usually make is sending the same email with the same subject line to hundreds of employers. Even if the role is the same, every job description is different. It’s necessary to write different subject lines for all job applications, so you have better chances of getting a response. 

Use these techniques to increase your chances of getting the employer’s attention and possibly, the job too. 

Tips to Write a Subject Line for Job Application 

Now that you have the basic idea, let’s move to the essential tips you must follow to write the best subject line for a job application. 

• Read the Instructions Carefully

Writing an email without reading the instructions is the worst mistake you can do. It gives a clear indication to the employer that you’re not serious enough and might even result in direct rejection. 

The job description is a direct message from the employer about what they are looking for, so there’s no room for assumptions. The employer might have asked you to include a ‘specific word’ in the subject line or email body, or might have given clear instructions on what to include in the email.

Simply follow the method or write the subject line as:

Subject: Job application—Job title, Job ID (if mentioned in the job post)—Your Name 

It’s one of the most professional ways to write a subject line, so make sure to follow it at all costs if you want to be considered for the job. 

• Add Your Name to the Subject Line

As mentioned above, adding your name to the subject line is one of the best ways to differentiate yourself from other applicants. According to Hubspot , using names in the subject line of emails increases the open rate as compared to those that do not. 

Recruiters usually get hundreds of emails after applying for a job and they don’t have enough time to look for your name in the email. The more ease you create for them, the more likely are your chances to leave a good impression on them. Use this scroll-stopping trick to get a response from a potential employer. 

• Include ONLY Relevant Details [+Keywords for the Job Post]

The subject line for the job application is not the place to include irrelevant details. Many employers use filters and folders to manage their emails; therefore, you must include keywords in your job application to stand out. You will often find keywords in the job description, so list them out and make sure to include at least one or two of them in the subject line of the job application. 

• Mention the Referral Information

According to statistics, 45% of email subscribers are likely to open an email if they know where it is coming from. Referrals do not mean that you will get a job, but it gives you an edge over other applicants.

Referrals are like a testimonial of your hard work, passion, and knowledge for the role. The recruiter will have more confidence in your application as compared to the other ones. Consider it like a person recommending a product to you… it can even be called ‘word of mouth’ marketing. 

Using referrals in your job application, especially in the subject line, is a powerful way to enhance your chances of getting the job. 

• Don’t Exceed the Character Limit 

There are a few things that you need to take care of while writing the subject line. For instance, almost 46% of emails are checked on mobile devices, which means half of your subject line will be cut off if it’s too long. Today, it’s necessary to write a mobile-optimized subject line for job applications. 

Hubspot says that a subject line under 50 characters works best to capture the reader’s attention. Similarly, Mailchimp recommends keeping the subject line under 9 words or 60 characters . No matter what you do, try to stay within this limit to not miss out on any opportunity. 

• Always Re-check Before Sending the Email! 

When you’re crafting an email, make sure to proofread it before sending it to the employer. If you’re in the process of applying for jobs, then dedicate some hours of your day to the job search. Don’t be in a rush and write detailed emails with a different subject line for each job to increase your chances of getting noticed. 

• Create a Professional Email Before Sending the Job Application

Last but not the least, use a professional email to send your applications. A lot of applicants send applications from their personal email, which leaves a negative impression on the employer. Create a separate email to apply for jobs and reduce your chances of landing in the spam box of the recruiter. 

Mistakes to Avoid When Writing Job Application Subject Line 

Writing a subject line for a job application is not a piece of cake. There’s a list of mistakes that you need to avoid during the process and here are a few of them. 

• Not Proofreading the Subject Line 

Don’t send emails in a rush and always proofread the subject line to avoid any mistakes. You get only one chance to leave a good impression on the prospect, so take your sweet time before clicking on the send button. 

• Not Following the Instructions for Subject Line 

Another big mistake that you must avoid is not following the instructions. Read the job description to see if there’s a specific way to send the email and then craft it. The subject line must include all relevant details to capture the reader’s attention. 

• Not Writing Correct Information

Always avoid entering wrong information in the email body or the subject line. You can also avoid this error if you proofread the subject line before sending it. Verify numbers and other important information before you send it to the recruiter. 

• Not Using Keywords for the Job Post 

Keywords increase your chances of getting noticed, so don’t miss out on this opportunity. Read the job description to find out words specific to the job post, then write an email about it. 

Bonus Section: Subject Line Samples that Work Like a Charm 

As promised, here are some subject line examples for job applications that will save you from ending up in someone’s spam box. 

Subject Line for Job Application 

• Job Application for [insert job title]
• [Job Title] x [Applicant’s name]
• [Insert job title] CV + Cover Letter – [insert your name]
• Job Application: [Applicant’s name] x [job title]
• Application for [job title] | [Applicant’s name] 

Follow-Up Email Subject Line for Job Application

• Checking for Update: [job title] Application
• Follow Up on [job title] application 
• Following up on my [job title] application
• Regarding my [job title] application 

Thank You Email Subject Line for Job Application

• Thanks for your time
• Great speaking with you! 
• I appreciate your time
• Thank you for the opportunity 
• Thank you, [recruiter’s name] for your time 

Email Subject Line for Accepting a Job Offer 

• [Your name] – [Job title] Acceptance
• Regarding [job title] Acceptance 
• [Your name]: Acceptance offer 

Email Subject Line for Declining a Job Offer

• I appreciate the offer for [job title]
• Thank you for the [job title] offer
• Thank you for considering me for the [job title] position

Referral Email Subject Line for Job Application 

• Referred by [referral name] for [job title] 
• Application for [job title], Referred by [referral name]
• Contact you at [referral’s name] suggestion
• Referral from [referral name]: [job title]

Use AI for Writing Subject Lines that Make a Difference to Your Job Application 

If you don’t have time to write the subject line of your job application emails, then it’s time to get an assistant that works for you. WriterBuddy is designed to address all your writing needs, so there’s less for you to worry about.

Write subject lines, email bodies, blogs, and much more to attract your potential client in no time. Why waste another second when this AI-powered writing assistant is here to help you? Use it now, never to have to worry about writing emails again!  

You may also like:

• How to Write a Resignation Letter for a Better Opportunity [Samples + Template Included]
• How to Write a Proposal Letter [Samples Included]
• Introduce Yourself with Impact: 5 Introduction Email Templates for a Memorable First Impression
• How to write a letter of recommendation for a student [Template Included]
• How to Write a Formal Business Report (Template and Examples)

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Exactly What to Write in the Subject Line When Sending Your Resume

You'd be rich if you got paid for every hour you've put into this resume. It’s tailored top to bottom, chock full of action verbs , bursting with powerful bullet points , and you finally feel like it’s ready to go. Now you just need to get that document into the right hands—maybe someone who can interview you for a job you’re excited about or connect you with their friend who works at the company you’ve been eyeing. (And if you’re looking for more new opportunities to apply for, you can find thousands of job postings right here on The Muse !)

These days, you’re not as likely to be printing off your resume and sending it via snail mail, of course. Most of the time you’ll either be uploading your resume to an applicant tracking system or sending it in an email. And the last thing you want is for your message (and resume) to languish in someone’s inbox, unopened, or worse, be relegated to the spam or trash folders. Which means you need to craft a clear and compelling subject line.

That’s what this article is about: that handful of words that can lead someone to read the resume you worked so hard on—or not.

Why is your resume email subject line important?

You might be wondering what the big deal is—isn’t the content of your resume ultimately the most important thing here? Well yes, your resume should be in great shape, and that’s what will land you a call back. But it doesn’t matter how spectacular your resume is if no one opens the email to even read it.

The subject line is what will “determine if the email is opened and read or not,” says Muse career coach Steven Davis , founder and CEO of Renaissance Solutions , who has more than 20 years of recruiting experience. “Emails can contain viruses. They can also have information someone doesn’t care about. Busy people rarely open every email they get. The decision to either open or delete an email...is made based on the subject line and who the sender is.” Your job, Davis says, is to “motivate the person to open the email.”

Think about it from the recipient’s perspective: When your inbox is flooded with hundreds of emails a day, you need to know something isn’t spam or an ad or a generic message sent out by a brand before deciding to open and read it. “Everyone’s just really got a ton coming at them,” says Muse career coach Nekpen Osuan Wilson , the cofounder and CEO of WomenWerk . “People are busy and have a limited amount of time to do everything,” including filtering through the noise in their inboxes. You need a subject line that will cut through that noise.

Wait, when would I email my resume?

There’s a long list of scenarios in which you might send your resume via email. Here are a few of the most common:

• You’re applying for a job and the instructions tell you to email your resume, cover letter, and any other materials to a specific email address.
• You’re applying to a job with a referral or recommendation.
• You’re following up with a networking contact you met or had a conversation with (perhaps you mentioned you’re job searching and they said they’d keep an eye out for you and asked you to send over your resume).
• You’re sending your resume to a recruiter to have on hand for any roles that might be a good fit for you.
• You’re going on an informational interview and trying to give your contact some background info in advance.
• You’ve asked someone to review your resume and give you feedback and they’ve already agreed to do it, so now you’re passing on the document. (Don’t just assume they’ll do it before making sure they have time and are willing, Wilson says).

What to include in your resume subject line

When you’re responding to a specific job posting, check carefully for any instructions for your email subject line. If any directions exist, follow them—your assertion that you have a strong eye for detail will lose some credibility if you didn’t even read the role description closely. Otherwise, though, here are some elements you might include in a resume email subject line:

• The job title you’re applying for
• Any job code or position number listed on the job listing
• The name of anyone who referred you to the position: (and the fact that you’re being referred)
• Brief references to relevant education, credentials, skills, or experience
• Anything else you think the reader would find particularly compelling (optional): “Write emails from the perspective of the person reading it,” Wilson says. “What’s the priority or most important to the person reading this email? What do you want them to take away?” For example, when submitting your application, you might write, “Senior staff accountant job - Jess Lai, CPA” or, “Regarding the English teacher role (#3392)–“Teacher of the Year” winner with 15+ years of experience.”

7 subject line tips for emailing your resume

If you’re hoping someone will open your email, read your message, and look at the resume you worked so hard on, here are a few guidelines to follow.

1. Don’t forget to write a subject line!

Rule number one for writing a subject line is, you got it, writing a subject line. It might seem obvious, but haven’t you ever spent so much time agonizing over a message that you completely forgot to fill in this field? “It needs one or I’ll think you’re spam,” says Muse career coach Tara Goodfellow , owner of Athena Consultants . In fact, a message with an empty subject line might get filtered straight to spam and never make it into an inbox. If it doesn’t, the recipient might still delete or archive it as a reflex, especially if they don’t recognize the sender’s name.

2. Keep your subject line (and your email address) professional

“I’ve seen emails with, ‘What’s up?’ in the subject line. That’s a huge mistake,” Davis says. When it comes to sending off your resume, make sure you’re keeping your subject line professional and don’t use overly familiar language with a stranger (or even an acquaintance).

The subject line doesn’t work alone. Your email address also contributes to the crucial first impression. “Please review your email address and consider how it will be received [and] perceived,” Goodfellow says. It might mean something to you—perhaps it’s an inside joke or an old nickname—“but [it will] not come across as professional to someone who doesn’t know you,” she says. “Create a new one!”

3. Be brief

In an era when people are likely to be checking emails on their phones, you have to take into account the limited number of words they’ll see before the subject line gets cut off. The email marketing service Mailchimp, for example, recommends using no more than nine words and 60 characters as a best practice. So keep your subject line short and make sure you “use the first few words to get to the point,” Davis says. “Less is more.”

4. Follow directions (if there are any)

Yes, we said this already, but it’s worth repeating: For some roles, you’ll see a note at the bottom of the job description instructing you to submit your resume and other materials to a particular email address in order to apply. “Some of these general jobs inboxes have a specific format,” Wilson says. “That’s important to note. Make sure to follow that.” For instance, it might say: “Submit your resume, cover letter, and portfolio to [email protected]. Subject line: Senior product designer #29881.”

In these cases, you’ll want to use the exact subject line they give you, because they may be employing filters to sort and direct the messages to the right folder or person. If you want your resume to get where it needs to go and to make a good impression, “Follow. Instructions. Completely. In many cases, this is their first assessment of you,” Goodfellow says. Make it a positive one.

5. Make it clear why you’re sending your resume

In some cases, your subject line will be dictated by a set of instructions and you shouldn’t deviate from them. But otherwise, you have a little more leeway to make it irresistible in whatever way makes sense for the situation. The most important thing is to make it abundantly clear why you’re reaching out—and to be specific. That’s why if you’re applying for a job or sending your email to a recruiter, you should explicitly mention the job title.

“Don't assume the only job I’m working on is the one to which you applied. Please give me some context,” Goodfellow says. Recruiters are often hiring for dozens of roles at a time and you want it to be easy for them to mentally catalog your email (or to come up in an inbox search).

“So many people send me emails and the subject is, ‘Touching base,’ or, ‘Following up,’ or, ‘Checking in,’” Davis says. It’s easy to gloss over those vague subject lines when you don’t know who the sender is or why they’re reaching out. “The more specificity someone has in that subject line the more effective it will be.”

If you’re reaching out to a networking contact, Wilson says, you might try something like, “Following up to potentially join your team at SalesCo.,” “Let’s continue the conversation from SXSW,” or, “Following up from data science webinar chat - Alexandria Lopez.” If you’re following up on an intro, maybe it’s, “Thank you for making time, this is Jin from Hannah’s network.” Or if you saw someone post about an opportunity, you might mention it and try to highlight something you have in common, perhaps, “Fellow NYU alum regarding your LinkedIn post about open roles.”

6. Don’t be aggressive

Yes, it’s frustrating to feel like you’re sending emails into a void and getting no response. But it won’t help you to let that impatience or anger seep into your subject lines. “It can’t be too pushy,” Davis says. “Something as confrontational as, ‘Haven’t heard from you,’ or, ‘I sent my resume a week ago,’” isn’t going to encourage your audience to respond. In fact, it’ll probably do the opposite.

7. Proofread!

It should go without saying that you’d proofread your resume and cover letter for errors and typos (and then proofread it again and maybe have a trusted friend or family member give it a look with fresh eyes). Proofreading your subject line is equally as important. Again, it might be your very first impression and you don’t want it to also be your last.

“I still have to do this. When I’m typing my last name—and it’s long, I have two Os and two Ls—the last thing I want is someone thinking I can’t even spell my last name,” Goodfellow says.

Resume subject line examples

Need a few examples of what all this advice looks like in action? Here are some sample subject lines for different scenarios.

Resume email subject line examples for when you’re applying for a job

• Operations manager
• HR Generalist (REQ-7881) - Polly Kim
• Full-stack engineer #1769 - Asha Murray
• Financial analyst role application (Derrick James)
• Product marketing manager job application - Noah Cohen
• Application for research assistant role - Sasha Martin
• Application for UX researcher position (Tiffany White)
• Regarding the program coordinator position, applied January 28
• Regarding the product director role (experienced team leader, expert in agile development)

Resume email subject line examples for when you’ve been referred

• Referred by Sandra Rodriguez
• Recommended by Jordan Stein
• Following up on June Park’s introduction
• Customer success manager application (referred by Jessica O’Malley)
• Referred by Priya B. for email marketing manager role (R122)
• Hi Bob, Farid suggested I contact you

Resume email subject line examples for when you’re reaching out to a networking contact

• Following up on our chat at the HR Expo (this is Aya Belsky)
• Let’s continue our conversation on SEO from the marketing meetup yesterday
• Fellow UT-Austin alum from yesterday’s webinar following up
• Thanks for making time, this is Ashley from Marcelo’s network
• Following up to potentially join your department at XYZ Co.
• I forgot to mention at the data panel yesterday…
• Sending over my resume as promised (this is Marta from the sales happy hour)

Resume email subject line examples for when you’re sending your resume for feedback

• Thanks again for offering to review my SDR resume!
• Appreciate your time yesterday! Attaching my resume

The Best Email Subject for a Job Application to Help You Land an Interview (With Examples)

3 key takeaways 

• Why email subject lines for job applications play a crucial role for any job candidate
• How to craft effective subject lines to increase your email open rate
• Examples of quality email subject lines to help you create your own job application subject line

Are you tired of your job applications getting lost in hiring managers' inboxes and never hearing back? Capture attention and maximize your chances of landing an interview with a compelling email subject line. 

In today's competitive job market, a well-written email subject can make all the difference during your job search. We’re here to help you write the best email subject lines when sending a job application, along with impactful examples to win you an interview.

With these proven strategies and attention-grabbing phrases, you'll elevate your application to the top of the pile and increase your chances of securing your dream job.

Let's dive in!

Why job application subject lines are important

The subject line of your job application email is your first chance to make an impression on hiring managers. It acts as a gateway to your application, influencing whether your email gets opened or ignored.

A well-crafted subject line can pique curiosity, highlight your qualifications, and distinguish you from other candidates.

In a competitive job market, it's crucial to understand the significance of subject lines and invest time in optimizing them. By mastering this skill, you can increase the chances of your job inquiry standing out and secure more interview opportunities.

Job application email subject line best practices

To ensure your job application stands out in a crowded inbox and avoids the spam folder, follow these best practices when crafting your subject line:

• Be concise and specific, summarizing your major qualifications and relevant details
• Tailor the subject line to the specific job and industry, showcasing your relevance
• Use job description keywords to convey your attention to detail and grab the reader's attention
• Personalize the subject line whenever possible, referencing the company, specific position, or referral name
• Experiment with creativity while maintaining professionalism
• Double-check that you follow directions briefed in the job listing and use a professional email address—this does not include your AOL screen name from middle school

To incorporate the best keywords in your personalized email subject for job application, use Teal’s AI Resume Builder to quickly compare the skills and keywords in the job posting to those in your resume. Make sure to implement them to ensure a good subject line.

A poorly written subject line for job applications can fall through the cracks or miss the appropriate folder. By implementing these subject line best practices, you'll enhance your chances of capturing the hiring manager's attention to help earn you a coveted spot on their shortlist.

Incredible Examples of Job Application Email Subject Lines for Various Industries

Navigating the job application process can be overwhelming, so don’t be afraid to leverage Teal's sample emails and tweak them to suit your needs. 

Crafting a subject line that resonates with the hiring manager and aligns with the specific industry can significantly increase job seekers' chances of securing an interview.

Take a look at these industry-specific subject lines below. The following email subject line examples can help spark your inspiration to help create a perfect subject line:

General application subject lines:

• Experienced [Job Title] seeking exciting opportunities
• Results-driven professional ready to make an impact: [Your Name]
• Talented and versatile [Job Title] available for new challenges
• Energetic self-starter seeking a dynamic work environment: [Your Name]
• Ambitious and motivated [Job Title] passionate about driving success
• Seasoned professional ready to build on academic degrees: [Your Name]

Sales application subject lines:

• Stand-out sales associate with a proven track record of exceeding targets: [Your Name]
• Boost your sales numbers with a top performer: [Your Name]
• Passionate sales manager eager to drive growth and make a good impression
• Dynamic BDR with a proven closing record: [Your Name]
• Strategic sales professional skilled in building profitable relationships
• Results-oriented AE leader ready to inspire and lead high-performing teams: [Your Name]
• Driven and persuasive inside sales rep seeking new challenges to win
• Accomplished sales executive with a knack for winning new business: [Your Name]

Marketing application subject lines:

• Innovative content marketer with a knack for driving brand success: [Your Name]
• Strategic marketing generalist ready to elevate your campaigns
• Creative marketing professional harnessing the power of online channels: [Your Name]
• Digital marketing specialist with a track record of ROI-driven results
• Experienced senior marketing manager skilled in 2x MQLs: [Your Name]
• Dynamic content creator passionate about captivating audiences
• Growth marketing strategist ready to boost your brand 2x: [Your Name]

Engineering application subject lines:

• Accomplished engineer offering solutions for complex challenges: [Your Name]
• Skilled engineer seeking new engineering frontiers
• Innovative problem solver with a passion for engineering excellence: [Your Name]
• Experienced back-end engineer bringing efficiency to manufacturing processes
• Detail-oriented front-end engineer committed to building sustainable infrastructure: [Your Name]
• AI engineer with expertise in power systems and energy efficiency
• Results-driven software engineer ready to tackle cutting-edge projects: [Your Name]

Product application subject lines:

• Results-driven product strategist eager to make an impact: [Your Name]
• Dynamic product manager passionate about delivering customer value
• Innovative product developer with a track record of launching successful products: [Your Name]
• Experienced product marketer driving adoption and growth
• UX product designer creating intuitive and engaging experiences: [Your Name]
• Agile product owner skilled in driving roadmaps and prioritization
• Product strategist with a vision for market disruption: [Your Name]

Customer success application subject lines:

• Customer champion dedicated to delivering exceptional support: [Your Name]
• Proactive customer success manager ready to delight your customers
• Empathetic customer care representative committed to resolving complex issues: [Your Name]
• Multilingual support professional fluent in engaging global customers
• Patient and solutions-oriented tier 2 technical support expert: [Your Name]
• Customer success manager focused on driving onboarding, retention, and satisfaction
• Customer success supervisor with a talent for building and retaining high-performing teams: [Your Name]

Human resources application subject lines:

• HR professional fostering a positive and productive work environment: [Your Name]
• HR operations manager committed to empowering your team
• Strategic HR manager driving talent acquisition and development: [Your Name]
• Employee relations specialist skilled in conflict resolution and mediation
• Organizational development consultant enhancing team effectiveness: [Your Name]
• HR generalist with expertise in performance management and rewards
• HR business partner with a passion for providing relatable career advice: [Your Name]

IT application subject lines:

• Tech whiz equipped to solve your toughest IT challenges: [Your Name]
• IT expert with a passion for streamlining business operations
• Innovative solutions architect driving technological advancements: [Your Name]
• Experienced network administrator ensuring seamless connectivity
• Cybersecurity specialist with a focus on protecting sensitive data and mitigating risk
• Data analyst skilled in extracting insights from complex datasets
• IT project manager delivering successful technology implementations: [Your Name]

Pro Tip: If you were referred for the position you're applying for, make sure to include that in your email subject line. Here's an example of a job referral subject line: "Referral from Jane Doe: Innovative professional with a track record of success: [ Your Name ]

Feel free to customize these subject lines to fit your specific skills, experiences, and the job you're applying for.

Remember, a well-crafted subject line can capture the attention of hiring managers and increase your chances of securing an interview. 

Example of a professional-looking email for a job application

While your email subject line needs to hook the reader's attention, the content within the email needs to be just as strong. Teal provides guidance and email templates to help you articulate your interest when submitting a job application.

See our example below of a professional-looking email for a job application :

Subject: [Your Name] - Passionate [Job Title] Ready to Drive Results at [Company Name] - [Job ID, if applicable] Dear [Hiring Manager's Name] , I hope this email finds you well. As a dedicated and results-oriented [Job Title], I was thrilled to come across the exciting opportunity at [Company Name] . With a proven track record in [relevant achievements and skills] , I am confident I am the right person to contribute to your team's success and make an immediate impact. In researching [Company Name] , I was impressed by your commitment to [specific company values and initiatives] . I share the same passion for [relevant industry or field] and believe that my skills and experience align perfectly with your requirements. Please have a look at my resume attached. I would welcome the opportunity to discuss how my expertise can support [Company Name] 's goals during an interview. Thank you for considering my application. Best regards, [Your Name] [Contact Information]

Complete and track your job applications with Teal

If only there were a tool that filled out job applications for you—oh wait, that’s Teal! Teal provides invaluable resources to cut your efforts in half while doubling your return. 

Learn how you can leverage Teal to autofill your job applications , and use ChatGPT to save time on job applications , so you can focus more on optimizing your resumes, customizing your email subject lines, and preparing for job interviews.

@teal_hq @teal_hq What if there was a tool that filled out job applications for you based on your resume? Well, we have just that. In the latest update to the Teal Chrome Extension we’ve added an “Autofill” feature that will pull resume information and use AI written responses to automatically fill out applications for you. Check it out! #jobapplication #jobapplications #jobapplicationtips #jobsearch #jobsearchtips #jobsearchtiktok #careertok #resumetok #screammovie ♬ Aesthetic - Tollan Kim

With our innovative features, including Teal’s Job Application Tracker, you can effortlessly manage and track the status of each application. 

@teal_hq Are you tracking your job search? If you aren’t you are missing out on saving valuable hours in your week. An organized job search is an efficient job search and to do that you want to set goals, bookmark jobs through the the Teal chrome extension, and keep the status of jobs updated as you hear back from companies. #jobtracker #jobsearch #jobsearchtips #careertiktok #productivity #careertok ♬ Roxanne - Instrumental - Califa Azul

Don't let your application get lost in the shuffle

An excellent subject line can amplify job seekers' visibility within a hiring manager’s inbox and boost your chances of getting hired . Don’t sell yourself short due to a simple lack of savvy email etiquette. Embrace the power of personalized subject lines and well-crafted application emails to stand out from the competition.

After submitting your job application and email, don't forget to follow up accordingly to stay top of mind as an applicant. Within Teal’s Job Application Tracker are communication templates to use as a starting point for a follow up email after applying for a job. Make sure to tailor it to the specific role.

Start your job search journey with Teal today and embark on a rewarding career path. Good luck, and remember, Teal is here to help!

Frequently Asked Questions

How do you express interest in a job via email.

When expressing interest in a job via email message, use a professional subject line, and personalize your first few words. Demonstrate enthusiasm for the tasks the job requires and highlight relevant qualifications and accomplishments.

Express genuine excitement about the opportunity, explain why you are interested in the role and the company, and briefly summarize how your skills align with their needs.

Keep your email concise, professional, and error-free. Remember to keep your format simple enough that it can be easily read on mobile devices, include your contact information, and attach your resume and any other requested documents for the potential employer.

How do you start an email for a job application?

When starting an email for a job application, address the hiring manager by name if possible. Begin with a professional greeting, such as:

"Dear [Hiring Manager's Name],"

"Hello [Company Name] Hiring Team."

In the opening paragraph, introduce yourself and state the purpose of your email. Express your interest in the position and briefly mention why you are a strong fit. Here's an example:

I'm Anna, a Product Designer with 3 years of experience working as a junior and principal designer, and I have a deep passion for sustainably-made medical devices.

Keep your tone confident, friendly, and professional, setting a positive tone for the rest of your email and any replies. You can use phrases like,

"I'd be thrilled to be considered for the role." or "I'm eager to build upon my existing skills and expertise and would be happy to schedule a call to learn more about what the position requires."

What should I put in the subject line of an email when sending a resume?

When sending a resume via email, the subject line should be concise, specific, and relevant. Include your name, the position you are applying for, and possibly a brief phrase highlighting your qualifications or enthusiasm.

For example,

"John Doe - Application for [Job Title]" or "Experienced Marketing Specialist Applying for [Job Title] Position."

Make sure the subject line is attention-grabbing and tailored to the job you are seeking, as it will significantly impact whether your email gets noticed in a crowded inbox.

Rachael Gilpin

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Nov 9, 2022

How to write a professional job application email with 6 samples and templates

Your email can make or break your job application. Here we explain the process for writing an effective email for a job application.

Lawrie Jones

Table of contents

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here .

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along).

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

• Cover letter
• Work samples (optional, but a nice extra!)

Here's a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources , so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV , but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number , and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2. Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

• A persuasive subject line gets the attention (and may result in opened email)
• A compelling email body makes the recipient want to learn more (and may result in opened CV)
• Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

• phone number
• social media links (LinkedIn and Twitter)
• portfolio links (optional)

4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected] ?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name - CV - Position,” for example:

• Arthur Shelby - CV - Binman at Shelby Company Ltd.

6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

• Dear (an oldie, but a goodie!)

If you know the recruiter's name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

• I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

• Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you. 

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update. 

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Job application email template

Flowrite's email template for job application.

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite's AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups , and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

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Applying by email: Samples for your successful job application

Use these simple tricks to ensure you’ll make a great, professional impression on HR hiring managers everywhere! by Alyssa Schmitt

Should I send an email when I apply for a job?

Nowadays when you look for a new job, many large companies have an automated application system where you upload and submit your CV or resume and other documents directly. However, some companies don’t yet have such online systems and ask that you send your job request by email. Or you might be applying for a position without a formal listing at the suggestion of a recruiter or colleague. In such cases, you’ll probably need to send an email for a job inquiry. Even if you send your application by uploading it to an automated platform, you will still have to write and upload a cover letter along with your resume. No matter how it’s sent, the templates below can be used to get you started.

What do you write in an email when applying for a new job?

Here is a sample of what your cover letter should look like.

Using our checklist, pro tips, and the templates at the end of this article , you can craft the perfect email to apply for a job.

Your job application email checklist

A message to apply for a job is one of the most important emails you’ll send – so when you write your mail draft for a job application, always go through the following checklist before you hit “Send”:

• Use a professional email address
• Write a correct and informative subject line
• Be sure you have used the correct recipient's name, title and email addres s
• Craft an effective closing and signature
• Name and format your attachments correctly
• Proofread, proofread, proofread!

Professional email address

Informative subject line, recipient name and title, closing lines and signature, professional attachments, always proofread, more tips and tricks to really make your application stand out.

• Highlight your skills and achievements . This is the time to really show what you bring to the table and why you have applied to this specific job posting. When hiring managers read many applications in a day, you really want to be the one that stands out among the rest.
• Keep it professional and concise. The initial thoughts from your job application by email should be that it was concise and professionally written. These aspects show an underlying skill set and professional touches that are needed in all work settings.  
• Place importance on your signature. We cannot stress the importance of having an accurate email signature enough. Accurate in the way of being professional, having up-to-date information, and any other necessary information about you.
• Don’t just copy and paste. The email samples below will save you a lot of time and headache because they have the basic information that should be included in your email; however, you can take it a step further. Customize the email template for your application or, as I like to call it, add a little razzle dazzle. For example, you can talk about how well you think you will fit into the working culture (after doing the necessary research, of course). It is important for the hiring manager to see your interest and for you to demonstrate that you actually researched and still came to the conclusion you’d be a good fit.
• Always follow up but not too much. Don’t be shy, send a follow-up email ! But do not send it too soon or frequently. A good rule of thumb is that after a week or so you should follow up with another email. If you continue to send a follow up email daily or so after that, this can be perceived as too aggressive and pushy. The hiring process can be a bit long, so it does require patience. If you’re demonstrating your impatience by sending a follow-up email a day later, this will only work against you.

Example emails for job application

How to email a cover letter.

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