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50+ Administrative Resume Examples - Here's What Works In 2024

We've provided word and pdf templates for every kind of administrative role, whether that's a customer service job or an administrative assistant role. use them as inspiration as you write your resume..

Choose a category to browse Administrative resumes

We've put together a number of free Administrative resume templates that you can use. Choose a category depending on your field, or just scroll down to see all templates.

Customer Service Resumes

Applying for a customer service role? Your resume is an essential part of your application. Below, we’ve compiled five resume templates with the most important qualities that hiring managers are looking for in 2023. (Google Docs and PDFs attached).

Customer Service Manager

Customer Service Supervisor

Entry Level Customer Service Representative

Director of Customer Service

Retail Customer Service Rep

Call Center Customer Service Rep

Customer Service Specialist

Customer Service Agent

Customer Service Cashier

Customer Service Associate

Customer Service Sales Associate

Healthcare Customer Service Rep

Remote Customer Service Rep

Call Center Manager

Call Center Representative

Call Center Supervisor

Call Center Agent

Call Center CSR

Virtual Assistant Resumes

With the world being a lot more interconnected, and the covid pandemic making remote work a normal reality, the virtual assistant industry has been booming. Virtual assistants provide a support system for individuals or companies to make sure things run smoothly and logistics are taken care of. This guide will explore different types of virtual assistance and we will show you strong resumes for each position, as well as give you tips to help you create a resume that recruiters will be interested in.

Entry-Level Virtual Assistant

Freelance Virtual Assistant

Virtual Administrative Assistant

Sales and Marketing Virtual Assistant

Administrative Assistant Resumes

Your resume is key to landing an interview in today’s competitive job market. In order to make your resume appealing, you’ll want to tailor your resume to the specific job by using relevant keywords, action verbs, and skills. Here are five templates that will get you started on your resume for an administrative assistant position in 2023.

Senior Administrative Assistant

Executive Administrative Assistant

Entry Level Administrative Assistant

Sales Administrative Assistant

Legal Administrative Assistant

Office Administrative Assistant

Medical Administrative Assistant

Experienced Administrative Assistant

Executive Assistant Resumes

Executive assistants provide crucial support to top executives and are skilled at executing administrative and operational duties. When writing your executive assistant resume, it’s important to show that you have the relevant skills to succeed. Below we’ve compiled five resume templates with the most important qualities to have in 2023. (Google Docs and PDFs attached).

C-Level Executive Assistant

Executive Assistant to CEO

Senior Executive Assistant

Entry-Level Executive Assistant

Experienced Executive Assistant

Office Manager Resumes

Office managers keep businesses running through their prowess with organization, communication, and attention to detail, making them a vital part of operations everywhere. To help you craft an eye-catching resume that will stand out to hiring managers recruiting for an office manager position, this guide will review four types of office manager resume templates. At the bottom, we’ll look at key skills and action verbs to incorporate in your resume.

Dental Office Manager

Medical Office Manager

Front Office Manager

Office Administrator

Business Office Manager

Assistant Office Manager

Construction Office Manager

Research Assistant Resumes

Becoming a research assistant is an ideal path for those who love to learn new things and challenge themselves intellectually. With a growing demand for capable research assistants, there’s never been a better time to apply. This guide contains everything you need to land the right position, including essential skills and sample resume templates for you to use.

Clinical Research Assistant

Laboratory Research Assistant

Graduate Research Assistant

Undergraduate Research Assistant

Entry Level Research Assistant

Psychology Research Assistant

Customer Success Resumes

New trends, business realities, and consumer expectations have compelled businesses to prioritize customers' needs. Companies know that for consumers to maintain their lifetime value, they must first be successful with their products. But, how do you know what customers need? Is there a playbook for success? In most cases, companies rely on the Customer Success team to solve long-term needs by understanding their customer base. Below is an overview of what you need to know about Customer Success roles.

Customer Success Manager

Customer Success Operations Manager

Implementation/Onboarding Manager

Back Office Resumes

A good percentage of operations in an organization are not client-facing. People who work in these roles are known as back-office staff. The primary responsibility of back-office is to support front office personnel in their work. Every organization has a back-office, so if you're looking for a job, here is how to write your back-office resume, complete with tips and recruiter-approved resume templates for back-office jobs.

Back Office Manager

Inventory Manager Resumes

Inventory management is essentially the process of ordering a company’s stock. These could be raw materials (components) and/or finished goods (products). The point of inventory management is to ensure the organization understands its inventory flows. So if you’re aiming for a career in inventory management, you’ve got to start by writing a functional inventory management resume. Here’s how to do it.

Inventory Clerk

Inventory Lead

Inventory Specialist

Inventory Control Analyst

Desktop Support Resumes

Computers went mainstream in the 80s and have become vital components of operational efficiency. In this digital era, organizations rely on computers to run virtually all functions. So as the digital space keeps growing in size and complexity, it’s logical that the demand for skilled desktop support staff will also increase. However, the journey to getting into these roles starts by writing a powerful desktop support job resume outlining your skills and expertise. Here is how to do it.

Desktop Support Analyst

Desktop Support Specialist

Desktop Support Engineer

Loan Processor Resumes

Loans are an important financial tool that most adults will use in their lifetimes. Loan processors are a vital part of the loan approval process. This guide will identify 4 loan processor positions, provide resume templates for each, and give tips on upgrading your resume and getting that dream loan processor job.

Mortgage Loan Processor

Senior Loan Processor

Entry-Level Loan Processor

Warehouse Manager Resumes

Warehouse managers are responsible for upkeeping, dispatching, and receiving packages. They also keep track of products on the warehouse tracking system and create statistic reports frequently. However, the most important role of a warehouse manager is to protect employees by maintaining security measures. If you have experience with warehousing and would like to apply for a manager role, read on. We’ll give you relevant industry tips and show you how you can write the best warehouse manager resume. We’ll also share three warehouse manager resume templates so that you can have some inspiration.

Warehouse Operations Manager

Assistant Warehouse Manager

Fundraising Resumes

If you have a passion for helping others or you have a deep interest in a particular cause, a fundraiser career might be for you. Fundraisers’ main purpose is to collect money for philanthropic causes. Therefore, they are part of the entire process of managing campaigns for a specific cause, group, or event. This is a highly rewarding career that requires a lot of dedication, networking skills, and passion for a particular cause. If you can relate to this and are ready to initiate a career as a fundraiser, let’s get started. This guide will help you create a fundraising resume, by providing you with helpful tips and resume templates.

Fundraising Coordinator

Service Desk Resumes

If you consider yourself tech-savvy and have excellent problem-solving skills, a job at the service desk might suit you. The service desk has the purpose of helping users with incident resolution. They have two options: using the self-service support system to easily find answers to their queries or requesting help from a service desk analyst. This is where you come to help. Service desk analysts work in the IT department and become the bridge between the company and its users. Today, we’ll dive deeper into this career and show you how to create your own service desk resume.

IT Service Desk Analyst

Service Desk Technician

Help Desk Resumes

As a help desk specialist, you keep the company up and running by providing technical support. Your role is to help both end-users and employees troubleshoot their issues with software or hardware. That is why help-desk professions are so important in any organization. Do you want to take your resume to the next level? Check out this guide. We’ll help you create your own help desk resume with three customizable templates and insightful tips. Let’s get started.

Help Desk Technician

IT Help Desk (Entry Level)

Administrative Coordinator Resumes

Administrative coordinators maintain everything up and running in office departments. They organize schedules, coordinate payrolls, receive, and forward communication between departments, and answer phone calls. It is often considered an entry-level job that will give you the experience you need in office management. This is a great opportunity for those who want to enrich their resume and gain relevant work experience in the business field. To become an administrative coordinator, you need a high school diploma and some basic experience with clerical duties. In addition, you need an optimized and industry-relevant resume, and that’s exactly what we’ll help you with. Read on to discover how to develop your own administrative coordinator resume.

Clinical Administrative Coordinator

Office Coordinator

Administration Resumes

Administrators maintain operations up and running in an organization. They manage day-to-day operations and clerical tasks to improve workflow and productivity in the office. Generally, administrators also monitor expenses and keep track of financial records. This is an important role in an organization and requires excellent organizational skills. Learn more about administration roles in our guide. We’ll show you how to develop a high-performing administration resume. In addition, you’ll have access to our four resume templates and tips.

Healthcare Administrator

Director of Administration

Scheduling Resumes

Schedulers play an essential role in an organization. They assist employees and physicians by booking or assigning schedules for patients and staff members. Without schedulers, most office departments and medical facilities would be a mess. That’s why their position is so important. In this guide, we’ll teach you how to create your own scheduling resume based on industry standards. In addition, we’ll provide you with four resume templates that you can customize with your own experience and skills.

Schedule Coordinator

Medical Scheduler

Surgery Scheduler

Gig Economy Resumes

Covid saw a massive and irreversible shift in the job market in the direction of the gig economy. This guide will help you create a resume that will attract the right clients and keep your work schedule full.

Uber Eats Driver

Uber Driver

Delivery Driver

Project Administrator Resumes

Evert project needs a leader, and many others need multiple managers to ensure they have successful outcomes. In this case, the project administrator is the project manager’s right hand. They assist them with administrative tasks to make sure operations run smoothly. Project administrators should ideally have a bachelor’s degree or equivalent experience. This is also a great on-the-job training experience if you want to become a project manager in the future. Today, you can learn how to optimize your project administrator resume with this guide.

Construction Project Administrator

Facilities Resumes

The facilities of today need to satisfy the needs of the new way of working post-covid. More companies are using coworking spaces, while others have hybrid systems of work, and even the way companies entertain or host events has changed. Facilities professionals are in charge of making sure that facilities meet the requirements of the modern workforce and run efficiently. This resume guide was created to help these professionals build effective and desirable resumes that will get them an interview and help secure them a new job.

Director of Facilities

Facilities Technician

Facilities Coordinator

Facilities Engineer

Facilities Manager

Revenue Cycle Resumes

Revenue cycle management consists of handling administrative patient information in the healthcare industry. RCM systems contain essential account information, such as patients’ medical records, ICD-10 codes, service fees, and insurance information. RCM specialists should ideally have an associate degree in a public health-related field or equivalent professional experience. If you consider yourself to be math-savvy with an interest in the medical industry, this occupation might be for you. Read on to explore some resume tips to help you land a job as a revenue cycle specialist.

Revenue Cycle Specialist

Revenue Cycle Director

Revenue Cycle Analyst

Action Verbs For Administrative Resumes

• Communicated
• Interviewed
• Transformed

How to use these action verbs?

When writing your resume, you should always be using strong action verbs to describe your accomplishments at your previous companies, internships or classes. For administrative roles, use action verbs which highlight your experience with administrative tasks. For example, "Implemented" or "Created" are good action verbs to show initiative and ownership, while "Collaborated" could be a good verb to highlight your teamwork experience.

Administrative Resume Guide

• Customer Service Resume Templates
• Virtual Assistant Resume Templates
• Administrative Assistant Resume Templates
• Executive Assistant Resume Templates
• Office Manager Resume Templates
• Research Assistant Resume Templates
• Customer Success Resume Templates
• Back Office Resume Templates
• Inventory Manager Resume Templates
• Desktop Support Resume Templates
• Loan Processor Resume Templates
• Warehouse Manager Resume Templates
• Fundraising Resume Templates
• Service Desk Resume Templates
• Help Desk Resume Templates
• Administrative Coordinator Resume Templates
• Administration Resume Templates
• Scheduling Resume Templates
• Gig Economy Resume Templates
• Project Administrator Resume Templates
• Facilities Resume Templates
• Revenue Cycle Resume Templates
• Administrative Action Verbs
• All Resume Examples

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Download this ats-compatible resume template in word or google docs format. edit it directly in google docs.,    access samples from top resumes, get inspired by real resume samples that helped candidates get into top companies.,    get a free resume review, get actionable steps to revamp your resume and land more interviews using our free ai-powered tool..

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13 Administrative Assistant Resume Examples for 2024

• Administrative Assistant Resume
• Admin Assistant Resumes by Experience
• Admin Assistant Resumes by Role

Writing Your Admin Assistant Resume

• Entry-Level
• Senior-Level

Emma had spent the past few years working hard in NYC, building skills and qualifications as an administrative assistant, but one day she realized she really wanted to move back home to spend more time with her mom. Proud of her progress so far, Emma began looking online for jobs in her hometown and quickly realized she’d need to build a resume that reflected everything she’d learned.

“Where do I begin?” she stressed, whipping up a quick set of search results—including our useful resume tips , which caught her eye immediately. Thanks to her understanding of how to combine large and small tasks for peak organization, she was able to quickly develop a resume and generate a cover letter to impress!

With some determination and our hefty stock of administrative assistant resume examples at hand, soon you can be following up with your brand-new boss, just like Emma!

Administrative Assistant Resume Example

or download as PDF

Why this resume works

• Metrics are just numbers that provide evidence for your claims. They’re easy to read and great at demonstrating your abilities, so try to include numbers wherever you can.
• You can include how many people you collaborated with, how much you improved revenue, and how many staff calendars you managed, to name a few.
• Words like “Microsoft Office Suite,” “Quickbooks,” reporting,” and “organization” are great for assuring employers you’ve got the chops for your future administrative assistant role.

Senior Administrative Assistant Resume

• Luckily for you, there are many Word resume templates and Google Docs resume templates out there—just make sure you have a backup resume on hand in case the employer needs several copies with different layouts.
• Action verbs like “coordinated,” “prepared,” and “maintained” do an effective job demonstrating ownership within your senior administrative assistant resume .

Administrative Assistant II Resume

• Unlike a resume objective, a summary paragraph is a two-to-four-sentence overview of your achievements and successes in the field. 
• If your resume summary is strong enough, it can be the selling point of your entire resume, so it’s well worth spending extra time to make sure this section of your resume is perfect. 
• Focus on including a mixture of different types of metrics, including percentages, dollar values, and hard numbers (such as the number of executive schedules you managed, or the time you saved by streamlining invoicing systems).

Entry-Level Administrative Assistant Resume

• For example, did you lead a club? Volunteer somewhere? Complete a group project while in your classes? There are many options to showcase your leadership abilities!
• If you’re still working out  how to write a resume , just know it’s okay to include non-relevant work experience on your entry-level administrative assistant resume . No matter the role, it can still highlight soft skills like responsibility, time management, and document preparation.

Administrative Assistant No Experience Resume Example

• In your administrative assistant no experience resume, give precedence to achievements such as solving customer issues over the phone, boosting customer satisfaction, accelerating problem resolution, etc.

HR Administrative Assistant Resume

• Now’s the time to radiate a modern and fresh vibe with the Elegant template! Use colors that catch the eye of any reader at first sight. Next, secure the job by adding all the digital HR tools like BambooHR, JazzHR, and Google Workspace to stay ahead of the competition!

Construction Administrative Assistant Resume Example

• Flourish your construction administrative assistant resume with bullet points like “Managed site operations for a $10M+ infrastructure project” and “slashing misalignment errors by 13%” to highlight your ability to supervise large-scale projects and keep important metrics like misalignment errors at a minimum.

Real Estate Administrative Assistant Resume

• Draw attention to your abilities to solve client problems, streamline office operations, bring new business, and so on.

Executive Administrative Assistant Resume Example

• That’s where metrics come in! Include the number of people you worked with or the number of clients you assisted so employers know your experience.
• Change the font, color, and layout to match your preferences and content. Some templates allow for more work experience while others focus more on other sections, so choose accordingly.

Medical Administrative Assistant Resume

• We’d recommend  formatting your resume  using reverse-chronological order to show your most current role first. That way, your future employer sees your most relevant abilities.
• Include your specific experience verifying information, performing billing responsibilities, and recording data. 

Administrative Assistant/Receptionist Resume

• If you’re applying for a company with a casual culture, use vibrant colors, like pink and purple. If you’re applying to work as a criminal defense law firm receptionist, you’d better stick with more professional colors like navy or gray.
• The goal is always to catch an employer’s attention in a good way, and color is a bright, fun way to do that! Whatever color you choose is up to you, but consider your employer when picking out shades. 
• Hard skills (aka specific technical capabilities and training) are more valuable to highlight and easier to quantify, so include them when you can.
• Keywords like “bookkeeping,” “Asana,” and QuickBooks” are great examples of technical skills.

Administrative Coordinator Resume

• Resumes distill everything about you into one page, so you need to organize all your career details into clearly defined sections with headers.
• Make sure you include skills that can be relevant depending on what you read in the job description. For example, workspace management software is relatively universal, so if you’re already familiar with Google Workspace, you’ll likely adapt quickly to Microsoft Office Suite.

Administrative Associate Resume

• Here’s a tip: highlight your achievements in light of the  administrative assistant job description . Look for repeated keywords and phrases that match your experience, then include them on your resume.
• Want to include more skills but don’t know how? Try adding a  hobbies section to your resume  to highlight some of your abilities outside of work. Pick relevant pastimes that might interest the employer (and give you something to talk about during the interview).
• Instead of just saying, “collaborated with department staff to source job candidates,” try adding details like the total number of job candidates you hired, or the number of departments you worked with.

Related resume guides

• Front Desk Receptionist
• Office Assistant
• Receptionist

As an administrative assistant, you’re the person who keeps the day-to-day operations running smoothly. You’re trusted to act as the face of the company for visitors, and you understand the importance of organization. But you might not realize just how important it is to perfect your resume. Your resume is the first thing hiring managers will look at, so ensure it demonstrates your aptitude for the job.

In this section, we’ll dive into four of the main tips we have for improving your resume, including: 

• Administrative assistant skills
• Formatting your administrative assistant resume
• Quantifying your previous impact
• Customizing your resume for each job

1. Include your administrative assistant skills wisely

If you’re unfamiliar with how hiring managers filter applicants, you may be tempted to overlook the skills section on your administrative assistant resume. But, after learning about ATS, you’ll never make that mistake again.

Hiring managers use the ATS, or applicant tracking system software, to narrow their applicant pool. The ATS works by filtering keywords (usually in your skills section) on your resume and matching them to pre-selected words prioritized by recruiters.  Your resume will be rejected if you don’t have enough matching keywords.  

This system works well when there are a lot of job applicants, but it’s understandably a pain for you, the applicant, to deal with. That’s why it’s important to utilize a skills section that incorporates the right  resume skills . You can do this by focusing on the  administrative assistant job description .

Read this small excerpt from a job description and see if you can pick up on the most relevant skills for this particular administrative assistant job. Then, read ahead to see if your skills list resembles ours: 

Optics Fusion is a fast-growing company seeking a self-starter administrative assistant who can recognize tasks that need completion with minimal supervision. The ideal candidate will thrive on interacting with clients and the public while displaying a high degree of professionalism. Must be comfortable working in fast-paced environments and dividing attention between many day-to-day operational tasks. Computer-savvy assistants are encouraged to apply! 

Compare the list of skills you wrote down from this job description with ours :

• Scheduling and organization
• Communication
• Process automation
• Independent worker
• Detail-oriented
• Health insurance
• Computer software

The job you apply for may or may not have similar skill preferences, but there will typically be a common thread of recurring keywords.

Some of the following admin assistant skills will likely pop up in job descriptions:

• Microsoft Office
• Data analysis 
• Financial reporting
• Google Calendar 
• Answering calls
• Multi-tasking

2. Pick the best resume format

Like your skills section, your resume format is important for determining whether the ATS will properly read and file your resume. Aside from the ATS, formatting your resume properly will make it easier for recruiters to read your administrative assistant resume.

To this end, we suggest using  reverse-chronological formatting , with your most recent work experience listed at the top of your resume. This will help hiring managers quickly evaluate your most relevant and (likely most impressive) work.

These are a few other critical elements for your resume formatting:

• Page Length:  Keep your resume to  exactly  one page: no more and no less. 
• Bullet Points:  Bullet points are a useful tool to break up large pieces of text when you’re describing your work experience. Aside from making your resume more visually appealing, they’ll also make writing these sections much easier. 
• Icons/Images:  Have you considered adding icons or images to your resume? Don’t! Recruiters and the ATS both dislike them. 
• Job Title:  Customize your job title for every position to which you apply. It shows that you care enough about the position to put in the extra effort, and hiring managers will appreciate it. 
• Objective/Summary:  If you include one of these, you’ll want to ensure it’s customized (more on this in the next section).

Should you bother with a resume objective or summary?

You might notice that we just hinted that resume objectives and summary statements are optional. While it’s true that they’re not an essential element of an administrative assistant resume, there are a few specific circumstances when they might be helpful. Let’s demystify these optional sections and determine when to consider including one of them on your resume. 

A  resume objective  is a customized two to three-sentence opener typically included toward the top of your resume. In the visual example below, notice how the objective briefly covers the job title, the company name you’re applying to, and why you’re applying to the specific job. We recommend including an objective only if you’re just starting your career or transitioning to another field.

Let’s go over a few of these statements, including both poor and strong examples of each: 

• This is a poor example of an objective. It’s vague and doesn’t mention anything specific that would help the hiring manager. If you’re unwilling to customize your statement, you shouldn’t include an objective. 
• This objective is much better. It’s highly specific, mentioning years of experience, a particular job title, the company name, the candidate’s skills, and how they will contribute to the company. 
• This makes a horrible first impression. Note the misspelled words and abbreviations used. Remember: a good summary/objective can improve your chances of getting hired, and a bad one can do some damage. Do you think a hiring manager would want to hire this applicant?
• Do a little research on the job to which you’re applying. This applicant used their summary statement to demonstrate knowledge about the clinic they’re interested in working for, which hiring managers will appreciate. 

3. Measure your admin assistant work with metrics

Many admin assistant applicants tell us they find it difficult to write their resumes in a way that displays confidence and job capability. Often, the problem is that they’re not quantifying their job impact with metrics (numbers).  Metrics are the easiest way to provide measurable insight into your work performance . As an administrative assistant, there are many areas in which you can include numbers on your resume. Read below for some of the best ways to leverage metrics from your previous roles: 

• Number of people:  It’s a good idea to mention the size of the companies you’ve worked for, including staff size and customer base. 
• Efficiency improvements:  Have you streamlined policies or systems? Orchestrated the switch to a new type of admin software? Has your work saved a significant amount of time? 
• Scheduling:  How many meetings do you schedule per week? Of how many executive calendars are you in charge? Do you set up appointment reminders for clients, and, have these reminders reduced the rate of late/missed client meetings? 
• Billing:  Do you process customer/patient/insurance billing? If so, how much money are you charged with managing? Do you compile expense reports? 

Now that you’ve thought through areas of your job from which you can pull metrics, read through these sample work experience bullet points to get a little more inspiration:

• Met 95% of project deadlines by mitigating all engineering hurdles and roadblocks
• Provided remote troubleshooting to customers over the phone with a 90% success rate, resolving calls in less than 7 minutes
• Managed 3 essential projects that facilitated more than $5 million in annual revenue

4. Modify your resume for each admin assistant job

We’ve mentioned it a few times, but it’s so important we’ll repeat it:  you must customize your resume for each job to which you apply . After all, administrative assistants have widely varying job responsibilities, and you should take the extra step to best align your resume with the specific job for each application you submit. Fortunately, you don’t have to change your entire resume, but let’s go over the areas you should customize: 

• The objective/summary:  Without a doubt, if you include a resume objective or summary statement, you’ll need to customize it. Focus on highlighting relevant skills for the position, and mention the company name. One warning—always tailor this section before you submit your application. Please don’t be the person who forgets to change the company name before submitting it to multiple jobs!
• Skills:  Customize your skills section by referencing the job description. Usually, hiring managers are upfront about the desired skills required for the job. 
• Job description bullet points:  You can alter your job description bullet points to emphasize different types of administrative assistant jobs. For example, highlight your efficiency and time management for jobs that require multi-tasking and the ability to work in a hectic environment. Other positions, such as medical assistant jobs, may be more concerned about billing, policy compliance, and patient privacy. 

Administrative assistant resume

• Focus on covering key areas such as your computer and software literacy, customer relations, scheduling, financial reporting, billing, internal communication, and hiring. 
• If the job description mentions that some aspects are more important than others for the role, you can emphasize them more heavily. 

Entry-level admin assistant resume

• For example, you may want to highlight your ability to get along well with others, your organizational skills, and your ability to stay organized. 
• This savvy entry-level candidate absorbed excess white space with a metrics-packed internship.

Executive admin assistant resume

• Executive administrative assistants typically work on more complex, higher-stakes administrative issues. Demonstrate your increased work responsibility. 
• You need to format your executive resume using the reverse-chronological format, which will best showcase your career growth. 

Medical admin assistant resume

• Focus on highlighting your capacity to manage insurance billing and claims. 
• Do you have an understanding of electronic medical records (EMR)? If yes, you should consider including it on your resume. 
• Demonstrate your understanding of important skills for admin assistants specific to the medical field. 

Notice this applicant’s mention of keyword skills like HIPAA and EMR.

Senior admin assistant resume

• Ensure you showcase skills that set you apart from less experienced administrative assistants. 

Our parting advice for your admin assistant resume

You should be proud of yourself for taking your resume seriously! You’ve made it to the end of this guide, and you’re on the right path to creating your best, most professional administrative assistant resume yet!

Let’s review the four main tips we’ve covered in this guide as a quick recap.

We’ve discussed how to build your skills section, how to format your resume for the ATS, how you can add metrics, and why you should modify every administrative assistant resume you submit.

With these tips in mind, upload your resume to our free  resume checker  to see how your masterpiece can be improved with our AI-powered tips. If you’re thinking about starting your resume from scratch, try our  AI resume builder , where you can begin the process with built-in AI-powered tips and proper formatting. 

Administrative Assistant Resume [2024] - Guide & Examples

Like the look of Jeremy’s resume? Create your own professional administrative assistant in minutes with these easy-to-update templates here.

Administrative Assistant Resume Writing Guide

Administrative Assistant? Congrats – you’re a total office hero.

A recent survey of more than 600 managers in the U.S. and Canada revealed that administrative assistants save their managers eight hours of work time each week.

With this kind of impact, it’s no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. 

The beauty of these roles is how they give you a chance to work with almost every part of a business and build relationships with colleagues across teams and departments. 

In many senses, they act as a career stepping stone within that company and beyond.

Sounds great right, but what exactly do administrative assistants do? 

• Doing administrative and clerical tasks (such as scanning or printing)
• Preparing and editing letters, reports, memos, and emails
• Running errands to the post office or supply store
• Arranging meetings, appointments, and executive travel
• Answering phone calls and taking messages
• Maintaining folders on servers
• Recording meeting minutes
• Liaising with teams and units
• Tracking petty cash
• Covering reception

You can use the list above to help you brainstorm duties and tasks for the Work Experiences section of your resume (more on that – and our tip to reframe tasks as achievements – soon). 

A great Administrative Assistant is a little like a Swiss Army Knife; able to solve a range of problems with the right tool at the right moment. 

Does that sound like you? 

If you need to create a modern and professional resume to showcase your skills for a role like this, this guide will take you through:

• How to present your contact information
• How to write a strong resume summary
• The 23 hard and soft skills hiring managers want
• Highlighting administrative assistant achievements

Let’s delve into why Jeremy’s resume works so well and how you can use the same features to make your own resume shine too. 

Looking for a resume example for a different position? Check out this list:

• Office Assistant Resume
• Executive Assistant Resume
• Consultant Resume
• Accountant Resume
• Bookkeeper Resume
• Business Analyst Resume
• Financial Analyst Resume
• Bank Teller Resume
• Banking Resume
• Career Change Resume

1. How to present your contact information

Let's get this out of the way quickly, because you know your own contact information better than we do. 

Include your email address, phone number, and location in the header of your resume. 

Drop the street address and city info, though. If you have a professional website, blog, or well-maintained LinkedIn profile, add them to showcase your skills and experience. 

2. How to Write a Strong Administrative Assistant Resume Summary 

Let’s start with a really important part of all resumes – the summary. 

Your summary is where you highlight your skills and how they can bring value to the employer. 

Let’s look at Jeremy’s resume. 

See how he describes himself as ‘technologically savvy’ and ‘goal-oriented?

This lets employers know he will be able to get up to speed quickly on any special technology they use and that he’s committed to getting tasks finished. 

Jeremy also writes that he’s ‘driven’, ‘motivated’ and ‘skilled in prioritizing tasks independently’. 

It’s great that he’s highlighted his ability to complete tasks without supervision, because administrative assistants are regularly delegated tasks by supervisors and managers across different teams. 

Above all, Jeremy’s summary is specific. 

If you compare the specific and vague summaries below, you can see immediately which one is more appealing. 

Emotionally intelligent and computer-savvy Administrative Assistant with an Associate’s degree in Business Administration. Strong interpersonal skills and a lifelong focus on supporting others and helping them shine.

Administrative Assistant seeking to use her skills and experience to benefit an organization that is making the world a better place.

Check out our writing a resume summary guide , if you want more help with this part.

3. The 23 Hard and Soft Skills That Hiring Managers Want

What about your skills?

Our editor has three different Skills sections to choose from: Skills, Hard (Technical) Skills, and Soft Skills. 

Note: By clicking on Layout in the top menu, you can choose the “ Custom Layout ” and have a drag & drop feature to adjust the sections as you need.

It’s best to include a general Skills section and then choose between Hard or Soft Skills based on the needs of the job. 

Administrative assistants need a lot of soft skills to shine in these roles. Here’s some that you may want to highlight on your own resume. 

• Microsoft Word, Excel, Outlook, Powerpoint, SharePoint
• Database management
• Calendar management
• Quickbooks and Xero
• Proficiency with photocopiers, scanners, and projectors
• Accurate data entry
• Inventory and supply management
• Editing and Proofreading
• Billing and record-keeping
• Business Knowledge
• Communication (written and verbal)
• Prioritization and problem-solving
• Organization and planning
• Research and analysis
• Attention to detail
• Customer service
• Phone Etiquette
• Emotional Intelligence
• Responsibility
• Teamwork and delegation
• Management and training
• Flexibility and efficiency

4. Highlighting Administrative Assistant Achievements

When you're customizing your resume to best fit a company and its job advertisement, it can become easy to slip into using the listed tasks and responsibilities to summarise your own past duties. Avoid this – because it’s a missed opportunity. 

Think of your work experience section as less of a list of ‘things you did’ for a past employer and more like a summary of your biggest achievements and contributions while at that employer. 

Look at how Jeremy does this.  

He highlights how he managed a senior HR director’s schedule, planned company events, and even designed surveys while he was working at Melmark. 

Note: If you are looking for inspiration or need help, you can click on “ Tips ” in the left menu of our editor.

Here’s some better (and bad) examples to help you craft your own:

• Developed policies that saved the company 500 hours a year.
• Trained two interns in office tasks which later became full-time employees.
• Maintained appointment calendar for 12 conference rooms.
• Unlocked the office each morning.
• Made travel arrangements.
• Wrote letters and emails.

Ready to create your administrative assistant resume now? 

Suggested reading:

• Best Skills to Put on a Resume
• How to Optimize your LinkedIn Profile to Complement Your Resume
• How to Start a Cover Letter - 4 Tips for the Perfect Opening

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• Office Administrator

Office Administrator resume examples & templates

As an office administrator, you're the glue that holds everyone together. Whether it's making sure that the supply cabinet is well-stocked, planning office events or ordering new equipment, you make sure everyone can do their jobs efficiently. To land this key position, you'll need an office administrator resume that shows off your organization skills, attention to detail and even leadership qualities. 

Resume.io is here to help. With 300+ resume examples designed for job seekers at every stage of their careers, we provide the tools and resources to make your application shine. This guide, along with our office administrator resume example, will show you how to:

• Choose the best format for an office administrator resume sample
• Create a summary section that highlights your strengths
• Use action verbs and numbers to quantify your achievements
• Build a strong layout that catches the hiring manager's attention

What does an office administrator do?

Office administrators perform a variety of administrative tasks, such as answering phone calls, organizing office files and records, and managing and updating calendars. Office administrators can work in many different industries where basic office duties need tending to.

Office administrators should have both basic and advanced office skills allowing them to handle everyday administrative tasks as well as more complex duties. They typically need to possess a basic understanding of office equipment, which allows them to do things like make copies, scan reports, and operate mail room machines.

Office administrators should possess excellent organizational skills and strong customer service skills. An ideal candidate holds a high school diploma or equivalent diploma and has some experience in an administrative setting. Office administrators often work with other administrative professionals including office secretaries , receptionists and office assistants .

More than 3.5 million people were employed as office administrators and secretaries in 2019, according to data from the Bureau of Labor Statistics . The industry is expected to see major shifts as automated services and software replaces some of the need for office administrators.

How to write an office administrator resume

A great resume sample for an office administrator should contain many of the common sections found on other resumes, including:

• The resume header
• The resume summary (aka profile or personal statement)
• The employment history section
• The resume skills section
• The education section

These sections ensure that you've included all the most relevant details about your experience and that a hiring manager can find the specific information that they are looking for. An office administrator resume sample should showcase a variety of qualities necessary to properly handle basic office duties. Office administrators should be adept in computer correspondence, scheduling, and handling payments in some cases. It is important that office administrators highlight their administrative strengths, as well as their ability to learn new processes quickly. The ideal candidate works well independently as well as in a team. A winning office administrator resume should highlight one’s ability to provide excellent customer service and work well with time constraints. 

These resume sections help the hiring manager quickly browse your experience, but they also serve another key role: helping you to pass Applicant Tracking Systems or ATS. These algorithms are built into many of today's commonly used online application systems and scan resume samples for relevant keywords. Only the top ranking applicants are passed to the hiring manager for review. Luckily, there are a few ways to avoid being filtered out:

• Read the job description closely and note any "keywords" – duties, skills or traits that are emphasized by the hiring manager.
• Place these keywords using the exact language from the job description into the right resume sections.
• Use common section titles like "Education" or "Skills" so that the ATS knows where to look for information.

Choosing the best resume format for office administrators

If you've worked in administrative positions before, your best bet is the reverse chronological resume format. This structure centers on an employment history section that contains the details of your previous roles. Reverse chronological is the format hiring managers are expecting to see, so it can go a long way in helping you present yourself as a professional applicant.

If you have no previous experience as an office administrator, you may consider a functional resume format. Here, your resume sample begins with an "Experience" or "Skills" section in which you list your biggest attributes without having to organize them under a specific position. Since this format can come across as inexperienced, if you do have any relevant experience you may choose a combination format which brings together elements of the functional and reverse chronological structures.

Resume summary example

The resume summary is the friendly greeting that welcomes a hiring manager into the rest of your skills and experience. In these 3-5 sentences, you should aim to highlight your biggest accomplishments and attributes. If you possess any relevant education or specialized industry knowledge, this is a great place to mention it. Remember to use as many powerful action verbs and job specific information as you can. Office administrators play a large role in making sure office procedures run smoothly. Highlighting your key attributes that effectively showcase your qualifications and accomplishments for this job is crucial.

Here you'll find a model summary from our office administrator resume example.

Highly dynamic Office Administrator adept in providing administrative support to office staff to ensure optimal productivity and efficiency. Demonstrating a proven ability to manage multiple priorities in a deadline driven environment, while remaining attune to the ways in which I can be of service. 

Employment history sample

If using the reverse chronological format, your employment history will be at the core of your resume sample. Here, you'll want to list all positions relevant to the work of an office administrator, or positions that have transferable duties and/or required skills necessary for an office administrator position. First, write out the job title, employer name, location and dates worked. Beneath, you can create 4-5 bullet points that showcase your skills and duties. Whenever possible, include numbers that quantify your impact on the office efficiency. The goal is to help a hiring manager imagine you in the office, handling the biggest needs with ease. Remember to use powerful action verbs and mention job specific accomplishments that prove you are an excellent candidate.

Check out the employment history section from our office administrator resume example below.

Office Administrator at Kleinfelds, New York March 2018 - Present

• Responsible for overseeing all administrative processes, including new and existing client filing systems and the creation of the master schedule.
• Manage the reception area and staff to achieve effective communication both internally and externally.
• Assist staff with any clerical or administrative tasks and offer suggestions to streamline and improve processes.
• Prepare routine correspondence, office forms and/or other business related documents.
• Perform office supply inventory and replenishment services as needed.
• Arrange meetings and conferences, maintain calendars and make travel reservations.
• Assist with the scheduling of employee training.

Office Administrator at Highview Properties, New York June 2014 - February 2018

• Successfully oversaw the organization and efficiency of daily office operations.
• Served as a liaison between internal departments as well as for external partners.
• Provided all office guests with a hospitable experience.
• Helped to manage a staff of 25 employees.
• Created schedules, organized meetings, and handled multi-level office tasks with promptness and accuracy.

Office administrator resume education example

While office administrator's aren't always required to have formal education, any degrees or relevant certifications you can list in this section will help show the hiring manager your qualifications and interest in the field. List your degree name, school, location and dates attended. If you are still a student, you can also include an anticipated graduation date. List all degrees and certifications here. Any honors or distinctions should be noted as well If you hold a degree higher than a bachelor degree, you may leave out your High School.

The education section from our resume example can be used when formatting your own.

Bchelor of Science in Business Administration, Iona College, New Rochelle September 2010 - May 2014

Some recent graduates look for office administrator positions as a way to enter a company in their desired field. If you have an interest or educational background in the company's area of expertise, it's a good idea to briefly mention it in the education section.

CV skills example

Your skills are a crucial part of your job as an office administrator, so it's worth highlighting them prominently on your CV. Since this section generally takes bullet-point format, you'll want to include skills that can be summarized in a word or two. Don't forget to include a good mix of soft skills (personality traits and intrinsic attributes) and hard skills (technical knowledge or terminology related specifically to the position.) Check the job description once more to be sure that you've included the skills the employer is most interested in on your CV. In order to be considered a strong candidate you must present yourself as a hardworking and highly organized.

See the skills section from our resume example below.

• Administrative Skills
• Staff Coordination Skills
• Project Management Skills
• Multitasking Skills
• Clerical Skills
• Complex Problem Solving
• Business Development Strategies

Resume layout and design

A great resume sample is just as much about the writing as it is about strong layout and design. Since office administrators occupy a key outward-facing role in the company, your resume should exude professionalism and attention to detail from the top to the very bottom. To start, create a header that highlights your name, contact information and any relevant social media profiles. Make sure to adjust the style of your header to the tone of the company. You probably wouldn't want to use the same resume layout for a job as an office administrator at a record label and a major financial institution. Being able to get a sense of the company branding and incorporate it into your design helps prove that you're a great fit for the position.

Creating multiple layouts from scratch can be time consuming, but you can get a head start by using a resume template to make things easier. Choose your design and add in your information inside of our resume builder.

• Use a professional email address in your header as this is one of the big things hiring managers look for.
• Type with 11 or 12 point font to keep your resume easy to read.
• Include a good balance of white space to text to avoid visual fatigue.
• Create a resume longer than one page.
• Use more than two font styles on your resume.
• Submit your resume without proofreading it for spelling and grammar mistakes.

 Key takeaways

• A resume sample is key to land a position as an office administrator, a highly competitive field.
• Reverse chronological is the best format since it allows you to showcase your previous administrative experience.
• Remember to use action verbs and numbers to quantify your impact in the office.
• Include a mix of hard and soft skills based on the employer's needs in the job description
• A great layout will help you convey professionalism and increase your credibility.

More related administrative resume examples:

• Production assistant
• Administrative assistant
• Call Center agent 
• Customer Service Representative
• Personal Assistant 
• Office Clerk
• Office Manager

Beautiful ready-to-use resume templates

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50+ Administrative Resume Examples That Will Impress in 2024

As the baby boomer generation begins to retire, the job market is seeing an increased need for experienced administrative professionals. These individuals have a wealth of knowledge and skills to offer businesses, from managing day-to-day operations to handling important correspondence with clients and stakeholders.

For those seeking a new opportunity in this field, crafting an effective resume is essential. However, it can be challenging to know where to start or what exactly to include. That’s why we’ve compiled a list of 50+ administrative resume examples that will impress potential employers and help job seekers land their next position.

In this article, we’ll explore resumes for executive assistants, office managers, administrative assistants, and more. Each example showcases a range of qualities that employers look for, including organizational skills, attention to detail, and excellent communication abilities.

Whether you’re just starting your career or are a seasoned administrative professional looking to take the next step, these resume examples will provide the inspiration and guidance needed to make your own resume stand out.

So, without further ado, let’s dive into the world of administrative resumes and explore what it takes to make a lasting impression.

The Importance of a Strong Administrative Resume

Administrative professionals are the backbone of any organization, responsible for keeping everything running smoothly. In today’s competitive job market, having a strong resume is crucial to getting noticed by hiring managers.

A Brief Overview

A strong administrative resume summarizes an individual’s skills, experience, education, and achievements. It should highlight relevant industry-specific skills, such as project management, organizational skills, and communication skills.

The Role of a Strong Resume in the Hiring Process

Employers use resumes as a filter for job applicants. They receive dozens, if not hundreds, of resumes for a single position, so it’s essential that a job seeker’s resume stands out from the crowd. A strong administrative resume can help an applicant get past the initial screening process and move on to the interview stage.

Effective Techniques for Crafting a Winning Administrative Resume

To create a winning administrative resume, job seekers need to follow some critical techniques.

First, tailor the resume to each job opening by including relevant keywords from the job posting. This shows that the applicant has read and understood the job requirements.

Second, use quantifiable metrics, such as the number of projects completed, to showcase the applicant’s accomplishments.

Third, use concise and clear language to describe the applicant’s duties and responsibilities in previous roles.

Fourth, make sure the resume is visually appealing and easy to read. Use bullet points, headings, and white space to break up the information.

Fifth, include education, certifications, and training that relate to the job opening.

Lastly, proofread and ensure that the resume is free of errors and typos.

A strong administrative resume is critical to stand out from other applicants and secure a job interview. By tailoring the resume to each job opening, using quantifiable metrics, and following the best practices for effective writing, any job seeker can craft a winning administrative resume that will impress hiring managers.

Key Elements of an Administrative Resume

A well-crafted administrative resume needs to include certain key elements that help to showcase a candidate’s strengths and qualifications. Focusing on the following elements will help to set your resume apart and make a great first impression on potential employers:

Contact Information and Personal Details

The first thing that should be included in any administrative resume is your contact information and personal details. This should include your full name, phone number, email address, and physical address. If you have a professional website or social media presence that is relevant to your job search, you can include links to those as well.

Professional Summary and Objectives

After your personal details, your administrative resume should have a professional summary and objectives section. This part should be brief but powerful and should provide potential employers with an overview of your skills, experience, and career goals. It’s important to tailor this section to the position you’re applying for to ensure that it speaks to the specific needs of the employer.

Relevant Skills and Qualifications

One of the most important elements of your administrative resume is your skills and qualifications section. This should highlight your key strengths and abilities as an administrative professional. You should focus on the skills and qualifications that are most relevant to the job you’re applying for, ensuring that potential employers can quickly see what you bring to the table.

Employment History and Experience

Your employment history and experience should make up the bulk of your administrative resume. This section should highlight all of your previous administrative experience, including job titles, dates of employment, and specific responsibilities and achievements. You can also include any promotions or awards you’ve received in this section.

Education and Training

Your educational background and any relevant training or certifications you’ve received should also be included in your administrative resume. This section should include the name of your school or training program, your degree or certificate earned, and the date it was received.

Certifications and Licenses

If you hold any certifications or licenses relevant to administrative work, these should also be included on your resume. This can be a great way to demonstrate your commitment to your field and your willingness to continue learning and growing as a professional.

Volunteer Work and Extracurricular Activities

Finally, you may also want to include a section on any volunteer work or extracurricular activities you’ve participated in. This can be a great way to showcase your leadership skills, community involvement, and interest in personal growth and development.

A well-crafted administrative resume should include all of these key elements and be tailored specifically to the position you’re applying for. With a great resume, you can impress potential employers and show them that you have the skills, experience, and qualifications they’re looking for in an administrative professional.

Types of Administrative Resumes

When it comes to preparing a resume for an administrative position, the format is crucial. This is because a resume presents a potential employer with a snapshot of your qualifications and experience, and the format chosen can affect how your profile comes across. There are three main types of administrative resumes, and each has its own unique characteristics. They include:

Chronological Resumes

A chronological resume is the most common format used when applying for administrative positions. It lists your career history, starting with the most recent role you held and working back in time. This type of resume highlights your career progression and shows your employment history in a linear, easy-to-digest format. If you have a steady, upward career trajectory, then this type of resume is an excellent choice. For administrative positions, highlighting your work history is just as important as demonstrating your skills.

Functional Resumes

A functional resume outlines your skills and achievements and is paired with a summary of your work experience. This type of resume is used when you have gaps in your employment history or are changing careers. It is also ideal for highlighting skills that were honed during non-traditional work experiences, like volunteering or freelancing.

Combination Resumes

As the name suggests, a combination resume combines aspects of both chronological and functional resumes. This type of resume highlights your skills and experience, just like a functional resume, but it also includes a detailed work history. This format is ideal when you want to showcase both skills and experience. This type of resume layout works well when transitioning into a new industry or profession.

The type of administrative resume you choose depends on your qualifications, work experience, and career trajectory. Choosing the correct resume format can help land you the job you want. By highlighting your skills and work experience in a concise and clear manner, you will be able to make a great impression with potential employers.

Administrative Resume Examples

As an administrative professional, your job is to ensure the smooth functioning of an organization. To land your dream job in this field, it’s essential that your resume showcases your skills, experience, and qualifications effectively. We have collected some of the best administrative resume examples to help you get started.

Administrative Assistant Resume Examples

An administrative assistant is responsible for various clerical duties, including scheduling meetings, making travel arrangements, preparing reports, and organizing files. To get a job as an administrative assistant, you must have a friendly and professional demeanor, excellent communication skills, and the ability to multitask. Our administrative assistant resume examples demonstrate how to highlight your proficiency in Microsoft Office Suite, phone and email systems, and general office upkeep.

Executive Assistant Resume Examples

An executive assistant is a top-level administrative professional who supports senior executives and management staff. Their duties include calendar management, coordinating travel arrangements, and preparing reports. To be successful in this role, you need to have strong organizational skills, the ability to prioritize tasks, and excellent communication skills. Our executive assistant resume examples will help you showcase your experience with project management, staff supervision, and event planning.

Office Manager Resume Examples

An office manager is responsible for overseeing the daily operations of an office, including managing a team of administrative staff, scheduling meetings, and conducting inventory management. To excel in this role, you will need excellent multitasking skills, the ability to prioritize tasks, and strong leadership skills. Our office manager resume examples demonstrate how to showcase your experience with budget management, employee scheduling, and office supply procurement.

Receptionist Resume Examples

As a receptionist, you will be the face of the company, responsible for greeting visitors, managing phone calls, and handling general inquiries. To be successful in this role, you will need excellent communication skills, a friendly and professional demeanor, and the ability to multitask. Our receptionist resume examples will demonstrate how to showcase your experience with customer service, phone etiquette, and appointment scheduling.

Data Entry Clerk Resume Examples

As a data entry clerk, you will be responsible for transferring data from paper to digital systems, maintaining electronic records, and ensuring data accuracy. To excel in this role, you will need excellent typing skills, attention to detail, and proficiency in data entry software. Our data entry clerk resume examples will demonstrate how to showcase your proficiency in Microsoft Office Suite, data entry software, and attention to detail.

Human Resources Assistant Resume Examples

A human resources assistant is responsible for supporting the HR department with various administrative tasks, including recruiting, hiring, and training. To excel in this role, you will need excellent communication skills, the ability to multitask, and proficiency in HR management software. Our human resources assistant resume examples will demonstrate how to showcase your experience with applicant screening, employee onboarding, and benefits administration.

Tips for Writing an Effective Administrative Resume

Crafting an effective administrative resume requires strategy and attention to detail. From highlighting your achievements and accomplishments to using action verbs and customizing your application for specific job opportunities, every detail matters when it comes to making a positive impact on potential employers.

Highlighting Key Achievements and Accomplishments

When it comes to catching the attention of hiring managers, a strong set of achievements and accomplishments can do wonders. Make sure to include any major milestones, initiatives or contributions you have made in your past administrative roles. This could include increasing productivity, lowering costs, streamlining processes, or anything else that showcases your value as an employee.

Using Action Verbs and Concrete Language

Using action verbs and concrete language is an essential part of crafting a standout administrative resume. Avoid passive language and focus on using active verbs that really showcase your skills and accomplishments. Use concrete language to paint a clear picture of your experience and demonstrate how you can add value to a new organization.

Avoiding Common Resume Mistakes

Making common resume mistakes can put a damper on your chances of getting noticed by a hiring manager. Avoid common resume pitfalls like typos, lengthy paragraphs, and irrelevant information. Make sure to highlight only the most important and relevant details to the specific job opportunity.

Customizing Your Resume for Specific Job Applications

Tailoring your resume to meet the specific requirements of a job posting is a key step in the application process. Take time to read through the job description, research the company, and tailor your resume to showcase your relevant skills and experience. Put your best foot forward by showcasing your ability to meet the unique needs of the organization.

An effective administrative resume requires focus, attention to detail, and customization for each job opportunity. Highlight your achievements and accomplishments, use action verbs and concrete language, avoid common mistakes, and tailor your application to each specific job posting. By following these tips, you’ll be well on your way to impressing potential employers and landing your dream administrative job.

Frequently Asked Questions About Administrative Resumes

Are you looking for ways to ace your administrative job search? As you prepare your administrative resume, you may have found yourself with some questions. In this section, we will address some of the most frequently asked questions about administrative resumes.

What Are the Most Important Skills for an Administrative Role?

When applying for an administrative role, there are certain skills that employers will be looking for. These skills include:

• Excellent communication skills, both verbal and written
• Organizational abilities
• Time management skills
• Attention to detail
• Technical proficiency, including proficiency in Microsoft Office Suite and other relevant software
• Interpersonal skills
• Ability to work independently and as part of a team
• Customer service orientation
• Adaptability

These skills can either be highlighted in your work experience or mentioned in your skills section. Be sure to tailor your skills and experiences to the specific job you are applying for.

How Do I Showcase My Experience in a Brief Resume?

Your administrative resume should be concise and easy to read. To showcase your experience in a brief resume, follow these tips:

• Use bullet points rather than lengthy paragraphs
• Use action verbs and quantify your accomplishments
• Highlight your most relevant experience in the summary section at the top of your resume
• Tailor your resume to the specific job you are applying for
• Keep your resume to one or two pages

Remember, your resume is a marketing tool, so be sure to highlight your most impressive achievements and experiences.

Should I Include My GPA on My Administrative Resume?

Including your GPA on your administrative resume depends on your education level and career goals. Generally, if you have less than three years of experience and your GPA is 3.5 or higher, it’s okay to include it. However, if you have more than three years of experience, there may be no need to include your GPA. Additionally, if your GPA is lower than 3.0, it may be best to leave it off your resume altogether.

How Can I Stand Out in a Competitive Job Market?

In a competitive job market, standing out can be challenging but not impossible. Here are a few tips to help you stand out:

• Customize your administrative resume to the specific job you are applying for
• Highlight your most relevant skills and experiences
• Use industry-specific keywords in your resume
• Include measurable accomplishments
• Use a clean and professional resume design
• Personalize your cover letter and follow up with the employer after submitting your application.

By following these tips, you can increase your chances of standing out from other candidates and securing your dream administrative job.

Your administrative resume is your ticket to securing your dream job in this role. Ensure that you tailor your resume to the job you are applying for, highlight your most relevant experience and skills, and make it easy for the employer to read through your accomplishments.

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Administrative Assistant Resume Guide & Samples

Looking for a new Administrative Assistant Position?

The first step to getting an interview is to make sure your resume stands out from the rest. To get there, we made a few Administrative Assistant resume samples and a full explanatory resume guide to make sure you start your resume based on proven examples.

You will be lined up for interviews in no time!

What you can read in this article

23 Administrative Assistant Resume Examples

(Free resume sample downloads are at the bottom of this page)

Administrative Assistant Resume Guide:

Resume sections.

1. Contact Information: Name, Address, Email Phone Number, Driver's license

2. Professional Summary: 1 – 3 sentences giving a broad overview of your background, years of experience as an Administrative Assistant, the industries you have worked in, and the people you have supported. (see below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities.

4. Education/ Certifications/ Coursework/ Training: It is not necessary to have any type of academic degree to be an Administrative Assistant. If you have a degree though, add it here!

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for. (more on this later)

What to Highlight

There are a number of things that are important to highlight in your Administrative Assistant Resume. These will make sure potential employers know if you are a good fit.

The first thing to include in your resume is the type of industries you have worked in.

While the main clerical duties will be the same in nearly every company, some industries, like legal, require more specialized tasks.

Make sure you include the industries you have worked in throughout your resume, including in the summary at the top and in your professional experience section.

Next, you should explain who you have experience supporting. Some Administrative Assistants support executives, some support specific managers, and some support an office as a whole.

Under each position description, including who you were supporting. If you were supporting specific people, including their names, department, and titles, as well.

You also need to include the types of specialized tasks you are familiar with. If there was anything you were responsible for that was outside of the normal Administrative Assistant responsibilities, including arranging travel, running personal errands, or giving presentations, you will want to include that in your skill summary and in each position description.

Lastly, you should include the types of software and tools you know. This will probably include Microsoft Office products, including PowerPoint, Excel, Outlook, and Word.

This should also include any relevant hardware, such as printers, phones, and fax machines.

How to write a Professional Administrative Assistant Summary

Your Professional Summary, also known as a Career Objective, is the first thing an employer will read on your resume. It is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t have a lot of time to spend looking at each resume, you need to make sure you draw them in within the first few words.

Your Professional Summary should give the reader a broad overview of your past work experience, your areas of specialty, and what you are looking for in a position moving forward.

Start your professional summary with your title , such as Senior Administrative Assistant, followed by your years of experience .

Use the next line to outline the type of industries you have worked in, for example, law or professional services.

Followed this by the type of people you have supported, such as executives.

For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for.

Administrative Assistant Career Objectives:

4 years of experience.

“Administrative Assistant with 4 years working for a staffing & recruiting company. Extensive experience supporting sales, recruiting, and managerial personnel. Known by peers and supervisors for the ability to accommodate office visitors, schedule and facilitate meetings, and inventory and order office supplies.”

10 Years of Experience

“Senior Administrative Assistant with 10 years in the law and professional services industries. Extensive experience supporting attorneys, executives, as well as offices as a whole. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system.”

Administrative Assistant Responsibilities

After finishing your Professional Summary, it’s time to move on to your Professional Experience section.

If you are going with a chronological resume format, you are going to start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title , the dates of employment (including month and year), and a list of your daily responsibilities .

Even if you were doing the same thing at different companies, don’t repeat responsibilities in your position descriptions. Instead, divide the responsibilities up so you don’t have the same list of tasks over and over again.

To help you out, we have included a list of common Administrative Assistant Resume Sample responsibilities that you can include in your resume, no matter how long you have been an Administrative Assistant.

• Creating and analyzing spreadsheets detailing relevant office metric
• Answering and directing phone calls, taking messages when necessary
• Scheduling and organizing meetings, both in and out of the office
• Managing documents and files in an organized filing system
• Operating a range of office equipment, including printers, fax machines, laminators, and copiers
• Sending and receiving mail and packages
• Making and coordinating travel arrangements, including hotels, flights, and car transfers
• Taking inventory of and ordering new office supplies on a regular and ad hoc basis
• Coordinating interviews for internal hires and following up with candidates on the response
• Preparing business correspondences, including meeting agendas and presentations

Administrative Assistant Resume Skills

Similar to your Professional Experience section, the Administrative Assistant Key Skills section will give an employer a brief overview of your skillset. The Key Skills section is a great place to show off both your functional and technical expertise.

Pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your Key Skills section (if you have them, of course!).

To help you get an idea of what employers are looking for, we have included some Administrative Assistant Key Skills below.

Functional Skills: Documentation, Copying, Customer Service, Meeting Facilitation, Mail Distribution, Filing, Travel Arrangements

Technical Skills: MS Office, PowerPoint, Excel, Outlook, Copy Machine, VoIP Phones, Fax Machine To give your Key Skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Quantifying Your Resume

Employers love numbers because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number in your resume. For instance:

• How many employees did you support?
• How many phone calls did you take a day?
• How many meetings did you organize a week?

The Importance of Soft Skills

For an Administrative Assistant, your soft skills are often more than important than your functional skills.

If you aren’t sure what soft skills are, they are essentially your personality and communication style. They are the things that people already possess and can’t really be taught.

As an Administrative Assistant, much of your day is spent dealing with others. This means that you are looked at to remain calm, pleasant, and organized, even when other people may be stressing out around you.

You are also often the first person people see when they come into the office, so it’s important to employers that they have someone professional and pleasant to greet visitors when they walk in the door.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Professional
• Problem Solver

Administrative Assistant Resume Keywords

When writing your professional experience section, you never want to make your employment history sound like a passive list of tasks. Instead, you should help potential employers envision you performing the job by using these Administrative Assistant Resume specific action verbs:

Cover Letters & Thank You Notes

Click the images below to learn how to write and download an Administrative Assistant cover letter . Done with your resume and ready to interview? Then you might be looking for a good Thank You Note .

Finalizing your Resume

Congrats! You now have a sparkling new Administrative Assistant Resume Sample! But wait… we aren’t quite done yet. Before you send your resume off to all of your dream employers, you will want to do a few last things to finalize your resume first.

The first thing is to check the formatting. You need to make sure you use the right font and to check that all of your sections are perfectly aligned.

The more important step is to proofread!!

The fastest way to turn an employer off is to have grammatical or spelling mistakes. Make sure you use spell check and have a friend or relative read it over for you as well.

Okay, your resume is good to go. So save it in both Word docx and pdf format. Send it off to those fun new companies in town. And put your interview suit on!

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• • Oversaw a team of 15 support staff, improving overall productivity by 30% through effective management and training programs.
• • Managed daily financial activities and cash revenue totaling upwards of $500,000 per month, ensuring accuracy and compliance.
• • Implemented a new contract management system that reduced paperwork by 40% and streamlined vendor relations.
• • Led the transition to a digital project management platform, increasing on-time project delivery rate by 25%.
• • Developed and managed a flexible spending account program, resulting in a 10% increase in employee enrollment due to its efficiency.
• • Acted as a principal liaison for interdepartmental communications, enhancing the business activities of the department with timely and accurate financial reporting.
• • Managed office operations and a team of 10 staff, ensuring a customer-centric approach that boosted customer satisfaction scores by 20%.
• • Directed budget planning and development for projects totaling over $2 million annually.
• • Initiated a department-wide compliance system overhaul, which mitigated risk by 60%.
• • Spearheaded a digital records retention program, saving the company $50,000 per year in administrative costs.
• • Facilitated monthly safety and compliance training for all staff, contributing to a 15% reduction in workplace incidents.
• • Managed complex data entry and customer service operations, boosting data accuracy by 98%.
• • Conducted comprehensive research that supported project planning and development of major initiatives.
• • Played a key role in developing operational strategies that increased departmental efficiency by 10%.
• • Organized and oversaw supply chain logistics, ensuring operational costs were maintained 5% below budget.

6 Office Administrator Resume Examples & Guide for 2024

Your office administrator resume must prominently showcase your organizational skills. Highlight your expertise in managing schedules and coordinating office functions. Demonstrate your proficiency in a variety of office software applications. Make sure to include details about your communication and problem-solving abilities on your resume.

All resume examples in this guide

Entry-Level Office Administrator

General Office Administrator

Medical Office Administrator

Church Office Administrator

Practice Manager

Resume guide.

Resume Format Tips

Resume Experience

Skills on Resume

Education & Certifications

Resume Summary Tips

Additional Resume Sections

Key Takeaways

By Experience

As an office administrator, articulating your diverse set of skills and experiences on a resume can be particularly challenging due to the wide array of responsibilities you handle. Our guide offers expert tips and actionable examples to help you effectively highlight your multitasking abilities and organizational expertise, ensuring your resume stands out to potential employers.

• Defining the highlights of your office administrator career through your resume summary, objective, and experience.
• Real-world office administrator resume samples with best practices on how to stand out amongst the endless pile of candidate resumes.
• Most in-demand office administrator resume skills and certifications across the industry.
• Standardizing your resume layout, while maintaining your creativity and individuality.

If the office administrator resume isn't the right one for you, take a look at other related guides we have:

• Personal Assistant Resume Example
• Front Desk Supervisor Resume Example
• Construction Administrative Assistant Resume Example
• Front Office Manager Resume Example
• Chiropractic Office Manager Resume Example
• Tax Preparer Resume Example
• Dental Administrative Assistant Resume Example
• Office Manager Assistant Resume Example
• Secretary Resume Example
• Assistant Front Office Manager Resume Example

Office Administrator resume format made simple

You don't need to go over the top when it comes to creativity in your Office Administrator resume format .

What recruiters care about more is the legibility of your Office Administrator resume, alongside the relevancy of your application to the role.

That's why we're presenting you with four simple steps that could help your professional presentation check all the right boxes:

• The reverse-chronological resume format is the one for you, if you happen to have plenty of relevant (and recent) professional experience you'd like to showcase. This format follows a pretty succinct logic and puts the focus on your experience.
• Keep your header simple with your contact details; a headline that details the role you're applying for or your current job; and a link to your portfolio.
• Ensure your resume reaches an up-to-two-page limit, only if you happen to be applying for a more senior role or you have over a decade of relevant experience.
• Save your Office Administrator resume as a PDF to retain its structure and presentation.

Upload & Check Your Resume

Drop your resume here or choose a file . PDF & DOCX only. Max 2MB file size.

Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.

The key to your office administrator job-winning resume - present your expertise with these sections:

• A header to make your resume more scannable
• Snapshot of who you are as a professional with your resume soft skills, achievements, and summary or objective
• Job advert keywords in the skills section of your resume
• Resume experience quantifying your past job successes with metrics
• A relevant education, certification, and technical sills section to provide background to your technological/software capabilities

What recruiters want to see on your resume:

• Experience with office management software, such as Microsoft Office Suite (including Excel), email clients, and calendar management tools.
• Proven ability to multitask and prioritize office tasks effectively, including scheduling meetings, managing correspondence, and maintaining filing systems.
• Demonstrated excellence in communication skills, both verbal and written, for internal coordination and external correspondence.
• Experience in handling confidential information and understanding of the importance of discretion in an office setting.
• Record of improving office processes to enhance efficiency and reduce costs.

Essential tips for crafting your office administrator resume experience section

The experience section is indeed the core of your office administrator resume . It's where you present your past and current job roles. But how should you approach this crucial part?

A common error is treating the experience section as merely a list of job duties. Many candidates fall into the trap of detailing what they did without illustrating the impact of their actions.

To effectively write your office administrator resume experience section, consider these guidelines:

• Emphasize your achievements, supported by concrete metrics such as percentages, revenue increases, or customer satisfaction rates;
• Avoid using generic buzzwords like communication, hard work, or leadership. Instead, demonstrate how these skills added value in your previous roles;
• Begin each bullet point with a strong action verb, followed by a skill, and then the result of your actions;
• Tailor your resume for each job application by selecting the most relevant experiences, responsibilities, and successes.

We have an array of resume examples that illustrate how to optimally curate your office administrator resume experience section.

• Masterminded a comprehensive office reorganization plan, which increased overall operational efficiency by 25%.
• Digitized the company's filing system, transitioning from paper-based to a fully digital system, reducing retrieval times by 60%.
• Spearheaded a cross-functional team that executed a cost-saving strategy, slashing office supply expenses by 15%.
• Implemented a new CRM system for sales and support teams, leading to a 30% improvement in customer response times.
• Managed payroll and benefits for a staff of over 100 employees, ensuring 100% accuracy and compliance with state and federal regulations.
• Coordinated the organization of 20+ corporate events, consistently coming in under budget by at least 10%.
• Led the transition to a paperless office, reducing our carbon footprint and saving approximately $20,000 in paper costs annually.
• Implemented a time-tracking software across departments, improving project billing accuracy by over 35%.
• Negotiated new vendor contracts for office supplies, resulting in a sustained 20% cost saving.
• Managed the daily operations of the office for a staff of 50, enhancing overall workflow and productivity by 20%.
• Designed and monitored a $200,000 office renovation project, completing the project 15% under budget.
• Coached and developed a team of 3 junior administrators, improving departmental performance by 25%.
• Directed the setup of IT infrastructure for the new office space, accommodating 150 employees with 100% system availability from day one.
• Managed key administrative functions to support executive decision-making, empowering a 20% increase in strategic initiatives actioned.
• Orchestrated a vendor audit that identified redundancies, consolidating services and achieving a 10% reduction in annual expenses.
• Evaluated and optimized office workflow procedures, curtailing redundant tasks and enhancing staff productivity by 30%.
• Managed communications with international clients, bolstering the company's global presence and increasing client retention by 25%.
• Supervised the upgrade of office security protocols, which reduced security incidents by 100% during my tenure.
• Oversaw administration for a multi-office organization, ensuring consistent operations and unified processes across all locations.
• Implemented an employee performance review system, which improved individual employee KPIs by an average of 15%.
• Negotiated lease terms for office equipment, resulting in an annual saving of $5,000 and more flexible upgrade options.
• Revised and enforced new administrative policies, leading to a 40% reduction in operational inconsistencies.
• Championed the company-wide use of project management tools, facilitating better teamwork and task alignment.
• Optimized travel arrangements and logistics for executives, reducing costs by 20% while maintaining quality and efficiency.
• Collaborated with IT to roll out a secure, remote work platform, which increased productivity by 10%.
• Devised a structured onboarding program for new hires that accelerated the time to full productivity by two weeks.
• Handled sensitive employee relations issues, maintaining confidentiality and resolving conflicts in a timely manner.
• Established a new document management system that enhanced information retrieval times by 50%.
• Directed the administration of a multi-department collaboration project, boosting cross-department engagement.
• Facilitated the integration of a new accounting software suite, increasing invoicing accuracy and cutting processing time by 40%.

Quantifying impact on your resume

• Mention the exact number of office staff you managed and the positive outcomes that resulted from your management.
• Include the percentage of cost savings achieved by negotiating with vendors or streamlining office expenses.
• State the number of projects or events you successfully coordinated and their scale to highlight your organizational skills.
• Quantify the improvement in office efficiency or productivity you helped achieve, such as reducing paper usage by a specific percentage.
• Detail the amount of money you were responsible for in budgeting, showcasing your financial trustworthiness and accuracy.
• Specify the number of documents or reports you processed or generated to demonstrate your capability in handling high volumes of work.
• Illustrate customer or employee satisfaction improvement with survey scores or feedback ratings during your tenure.
• Record the difference in response times or resolution rates for administrative issues before and after your interventions.

Action verbs for your office administrator resume

No relevant experience - what to feature instead

Suppose you're new to the job market or considering a switch in industry or niche. In such cases, it's common to have limited standard professional experience . However, this isn't a cause for concern. You can still craft an impressive office administrator resume by emphasizing other sections, showing why you're a great fit for the role:

• Emphasize your educational background and extracurricular activities to demonstrate your industry knowledge;
• Replace the typical experience section with internships or temporary jobs where you've gained relevant skills and expertise;
• Highlight your unique skill set, encompassing both technological and personal abilities;
• Showcase transferable skills acquired throughout your life and work experiences so far.

Recommended reads:

• Should I Put In An Incomplete Degree On A Resume?
• How to List Continuing Education on Your Resume

If the certificate you've obtained is especially vital for the industry or company, include it as part of your name within the resume headline.

Office Administrator skills and achievements section: must-have hard and soft skills

A key principle for your Office Administrator resume is to prominently feature your hard skills, or the technologies you excel in , within the skills section. Aim to list several hard skills that are in line with the job's requirements.

When it comes to soft skills, like interpersonal communication abilities and talents , they're trickier to quantify.

Claiming to be a good communicator is one thing, but how can you substantiate this claim?

Consider creating a dedicated "Strengths" or "Achievements" section. Here, you can describe how specific soft skills (such as leadership, negotiation, problem-solving) have led to concrete achievements.

Your Office Administrator resume should reflect a balanced combination of both hard and soft skills, just as job requirements often do.

Top skills for your office administrator resume:

Bookkeeping

Records Management

Microsoft Office Suite

Database Administration

Inventory Management

Basic Accounting

Scheduling and Calendar Management

Report Preparation

Office Equipment Operation

Communication

Problem-Solving

Time Management

Organizational Skills

Attention to Detail

Customer Service

Adaptability

Professionalism

Stress Management

List all your relevant higher education degrees within your resume in reverse chronological order (starting with the latest). There are cases when your PhD in a particular field could help you stand apart from other candidates.

Maximizing your office administrator resume: education and certification sections

To effectively showcase your industry knowledge in your office administrator resume, it's important to properly list your education and certifications.

For the education section , ensure you include:

• Higher education degrees pertinent to the industry or those at a postgraduate level;
• The start and end dates of your education, along with the name of the institution you graduated from;
• Your GPA and relevant coursework, but only if they are impressive and applicable to the role.

Additionally, create a separate certifications section to spotlight your most notable recognitions. Another excellent place to feature a leading industry certificate is in your resume header, right after your name.

Below is a list of key industry certifications that are often sought after by recruiters

The top 5 certifications for your office administrator resume:

• Certified Administrative Professional (CAP) - International Association of Administrative Professionals (IAAP)
• Microsoft Office Specialist (MOS) - Microsoft
• Professional Administrative Certificate of Excellence (PACE) - American Society of Administrative Professionals (ASAP)
• Organizational Management Certificate (OMC) - International Association of Administrative Professionals (IAAP)
• Certified Medical Administrative Assistant (CMAA) - National Healthcareer Association (NHA)

If you happen to have some basic certificates, don't invest too much of your office administrator resume real estate in them. Instead, list them within the skills section or as part of your relevant experience. This way you'd ensure you meet all job requirements while dedicating your certificates to only the most in-demand certification across the industry.

• How to List GPA on Your Resume

The ideal office administrator candidate resume summary or objective

You may have heard that your resume top one-third plays an important part in your application.

It basically needs to show strong alignment with the job advert, your unique skill set, and your expertise.

Both the resume summary and resume objective could be used to ensure you've shown why you're the best candidate for the role.

• Resume objective to pinpoint your current successes, that are applicable to the field, and your vision for your career. Remember to state how you see yourself growing within this new career opportunity.
• Resume summary as an instrument to pinpoint what is most applicable and noteworthy form your professional profile. Keep your summary to be no more than five sentences long.

At the end of the day, the resume summary or objective is your golden opportunity to shine a light on your personality as a professional and the unique value of what it's like to work with you.

Get inspired with these office administrator resume examples:

Resume summaries for a office administrator job

• Seasoned Office Administrator with over 8 years of experience in managing multi-faceted clerical tasks in fast-paced environments. Known for streamlined organizational procedures, reducing inefficiencies, and implementing advanced proficiency in MS Office Suite. Successfully coordinated a company-wide transition to a new project management software leading to a 30% increase in productivity.
• Accomplished executive assistant transitioning into an Office Administrator role, bringing forth heightened organizational and management skills honed over a 10-year period. Expertise in scheduling, meticulous documentation, and boosting team efficiency, with a proven record of managing executive calendars leading to an optimal time-saving strategy adopted company-wide.
• Dynamic professional pivoting from a thriving career in retail management to Administrative Office management. Carries 6 years of ensuring top-notch customer service and inventory management, equipping me with a unique perspective on creating an inviting and efficient back-office atmosphere. Keen to apply a strong work ethic and learn technological tools essential for office administration.
• With 5 years of experience specializing in hospitality management, I possess a transferable skill set ideal for an Office Administrator position. My background includes managing teams, optimizing operational workflows, and ensuring stellar guest experiences. Eager to apply these skills to support administrative functions and foster a productive office environment.
• As a highly motivated individual with a passion for organizational excellence, I seek to leverage my strong interpersonal skills and a fresh perspective in an Office Administrator capacity. My aim is to contribute to an office setting where dynamic support and efficiency are paramount, and where I can grow and sharpen my administrative abilities.
• Eager to embark on a professional journey as an Office Administrator, I bring an energetic approach to team collaboration and project coordination. Without direct experience in administration, my objective is to utilize my quick learning abilities and strong communication skills to contribute positively to office operations and employee satisfaction.

More sections to ensure your office administrator resume stands out

If you're looking for additional ways to ensure your office administrator application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

We've reached the end of our office administrator resume guide and hope this information has been useful. As a summary of our key points:

• Always assess the job advert for relevant requirements and integrate those buzzwords across various sections of your office administrator resume by presenting tangible metrics of success;
• Quantify your hard skills in your certificates and skills section, while your soft skills in your resume achievements section;
• Ensure you've added additional relevant experience items, such as extracurricular activities and projects you've participated in or led;
• Use both your resume experience and summary to focus on what matters the most to the role: including your technical, character, and cultural fit for the company.

Office Administrator resume examples

Explore additional office administrator resume samples and guides and see what works for your level of experience or role.

The Medical Office Administrator position arose from the healthcare sector, which explains why trends in healthcare can influence its functioning. When applying for Medical Office Administrator jobs, focus on these points:

• Highlight familiarity with healthcare systems, laws, and office procedures.
• Knowledge of HIPAA, medical terminology, Electronic Health Records (EHR) software, and patient privacy laws is essential.
• Familiarity with medical insurance, billing practices, and relevant laws would be a definite advantage.
• Showcase your skills in organizing medical and office records and ensuring compliance with regulations.

Don’t just list these skills; demonstrate how they have contributed to work efficiency, e.g., 'increased patient satisfaction by...', 'reduced paperwork through...' or so on, following the 'skill-action-result' pattern.

A Church Office Administrator's role includes communicating with church members and organizing events. It is beneficial to have experience with spiritual or community service, so mention any relevant experience you have. It’s also important to show good people skills as communicating and empathizing with various individuals is key in this role. Highlight your organizational abilities with specific examples like planning church events, handling finances or managing donations. Using a 'skill-action-result' format, such as 'improved community participation by organizing...' can effectively illustrate the positive impact you've had in previous roles.

The Practice Manager role is closely tied to the healthcare industry, thus changes here can impact the role significantly. Here are some tips to make your application for a Practice Manager role stand out:

Begin by highlighting your experience with healthcare practices and their management. Familiarity with medical practice management software like Cerner or Epic, financial management, and regulatory compliance is highly valuable. Ensure you mention relevant experience showing your aptitude in managing medical staff, coordinating patient services, and overseeing billing procedures. Highlight your skills in strategic planning, risk management, and problem-solving. Instead of merely listing these abilities, show how they helped improve practice operations. For example, 'enhanced patient experience by…', 'reduced operational costs through…' or so on. Stick to the 'skill-action-result' approach.

Looking to build your own Office Administrator resume?

• Resume Examples

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Administrative Assistant Resume Examples and Templates for 2024

Administrative Assistant Resume Templates and Examples (Download in App)

Most popular administrative assistant resumes.

• Medical Administrative Assistant
• Accounting Administrative Assistant
• Financial Administrative Assistant
• Receptionist
• Office Assistant
• Executive Assistant
• Office Manager
• Resume Text Examples
• How To Write a Administrative Assistant Resume
• Entry-Level
• Senior-Level

Medical Administrative Assistant Resume Example

Accounting Administrative Assistant Resume Example

Financial Administrative Assistant Resume Example

Clerical Resume Example

Receptionist Resume Example

Office Assistant Resume Example

Executive Assistant Resume Example

Office Manager Resume Example

Administrative Assistant Text-Only Resume Templates and Examples

Jane Doe (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Recent college graduate with a background in business administration. Passionate about providing peerless service to both internal and external customers.

• Bookkeeping and accounting software
• Customer service
• Microsoft Office Suite
• Written and verbal communication

Job Experience

Admissions Office Receptionist , College Office of Admissions , New York, NY | August 2016 to December 2019

• Greeted prospective students, provided paperwork, scheduled tours, and coordinated interviews with admissions counselors
• Answered phones from prospective students and their families, providing information about application status and transferring calls as needed
• Processed student information, including sorting mail and entering data received into the applicant management system

Customer Service Representative , ABC Call Center , New York, NY | Summers 2014 to 2019

• Answered phones in a call center environment, speaking with customers nationwide to help solve product and service challenges
• Successfully addressed customer complaints to resolve service problems including shipping delays, incorrect shipments, and damaged products
• Named “Employee of the Month” in June 2019 due to excellent customer satisfaction ratings

Bachelor of Business Administration , The Ohio State University , Columbus, OH | August 2015 to December 2019

• Academic experience in finance, accounting, communication, and statistics

Jane Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with nearly a decade of experience supporting marketing and advertising operations at both Fortune 500 firms and startups.

Professional Experience

Administrative Assistant, Marketing Department, LMN Major Media Corp, New York, NY | August 2015 to Present

• Support the marketing department personnel at all levels
• Schedule meetings and company events
• Print and prepare marketing materials for review and distribution
• Answer the phone for key executives and provide information to callers both in and outside the company
• Track marketing performance for key campaigns to relay to management teams
• Partner with HR to announce job openings both internally and externally and coordinate interviews

Executive Assistant, XYZ Tiny Marketing Firm, New York, NY | June 2013 to July 2015

• Provided comprehensive support to the CEO, including calendar management, visitor tracking, food ordering, and managing phone calls
• Coordinated with other departments to solicit necessary information, including financial presentations and marketing metrics
• Organized and scheduled executive travel, including international trips to multiple countries
• Typed meeting minutes during staff and board meetings

Associate of Arts — Business Administration, Broward College, Fort Lauderdale, FL

• Customer service, including answering phones, greeting guests, and providing facility tours
• Event planning and scheduling
• Office software including Adobe Acrobat and Microsoft Office

Bob Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 10+ years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Administrative Assistant Manager, ABC Financial Services Corp, New York, NY | April 2015 to Present

• Oversee administrative assistants in specific business units, including scheduling and time card reporting
• Answer phones, organize visitor information, and direct clients to appropriate groups
• Manage digital and physical filing systems for all departments
• Perform ongoing clerical duties such as managing supply inventory, preparing presentations, organizing meetings, and arranging executive travel
• Support marketing efforts by assembling and distributing print and email communications about upcoming campaigns

Administrative Assistant, DEF Hospital System, New York, NY | June 2009 to April 2015

• Greeted patients and their visitors and provided directions, information, and guidance
• Answered a multi-line phone system, quickly transferring callers to their desired department
• Maintained patient records while adhering to strict HIPAA privacy requirements
• Printed and distributed marketing materials, hospital flyers, and other information
• Prepared documents for health insurance billing, and coordinated with insurance providers for general inquiries as needed

Bachelor of Arts (BA) – English, The Ohio State University, Columbus, OH | 2009

• Digital and physical file maintenance
• Office software, including Microsoft Office and Adobe Acrobat
• Scheduling in Google Calendar and Microsoft Outlook

Amar Singh (123) 456-7890 [email protected] linkedin.com/in/yourname New York, NY 12345

A results-driven medical administrative assistant with five years of experience, specializing in office administration, calendar management, and patient relations. A proven track record of effectively managing patient records, appointments, and billing claims to improve patient satisfaction and retention.

Medical Administrative Assistant, Orson Medical Associates, New York, NY July 2021 – present

• Manage and update over 5,000 patient records, ensuring accuracy and confidentiality in line with HIPAA regulations
• Coordinate and schedule appointments for 20 health care professionals, identify solutions to reduce scheduling conflicts, and contributed to a 92% patient satisfaction rating
• Oversee all aspects of billing and insurance claims, resulting in a 20% reduction in billing disputes and a smoother claims process

Medical Administrative Assistant, Cambridge Orthopedics, New York, NY June 2019 – July 2021

• Managed and updated patient records for over 3,000 patients, ensured all information was accurate and up-to-date, and maintained compliance with HIPAA regulations
• Conducted scheduling and calendar management for 15 health care professionals, coordinated patient appointments and cancellations, and communicated with empathy and understanding to ensure patient satisfaction
• Processed billing and insurance claims, which included liaising with insurance companies to resolve billing disputes or issues

Bachelor of Science (B.S.) Human Resources University of Syracuse, New York, NY  September 2015 – May 2019

• Calendar management
• Office administration
• HIPAA compliance
• Patient relations
• Process improvement

Certifications

• Certified Medical Administrative Assistant, CMAA, NHA, 2018

Sarah Johnson (123) 456-7890 [email protected] linkedin.com/in/yourname Miami, FL 12345

A dynamic administrative professional with seven years of experience, specializing in accounting, financial analysis, and business administration. A proven track record of identifying opportunities to reduce costs and align operating budgets with long-term financial goals. Adept at preparing financial reports and managing accounts payable and receivable.

Accounting Administrative Assistant, Corbin Construction Inc., Miami, FL October 2019 – present

• Prepare and reconcile monthly and annual financial reports, ensuring accuracy and compliance with accounting standards and regulations
• Coordinate with the accounting team to prepare an annual budget valued at $6.2 million, including forecasting financial needs and aligning them with long-term company goals
• Manage the company’s accounts payable and receivable, process invoices, ensure timely payments, and resolve discrepancies, resulting in a 15% decrease in overdue accounts

Accounting Administrative Assistant, Hayden Home Renovation, Miami, FL June 2017 – October 2019

• Prepared and reconciled financial reports in collaboration with a team of three accountants, ensuring accuracy and compliance with accounting standards
• Supported the preparation of an annual operating budget valued at $3.5 million, analyzed financial data, and identified opportunities to reduce operating expenses, which contributed to a 15% reduction in overhead costs
• Managed the company’s accounts payable and receivable, processed invoices, and identified billing errors, resulting in a 10% increase in on-time payments

Bachelor of Science (B.S.) Business Administration University of Florida, Gainesville, FL September 2013 – May 2017

• Accounts payable and receivable
• Budget development
• Financial analysis
• Financial auditing
• Certified Bookkeeper (CB), AIPB, 2018
• Certified Administrative Professional (CAP), IAAP, 2017

John Bergsen (123) 456-7890 [email protected] linkedin.com/in/yourname Philadelphia, PA 12345

A results-driven financial administrative assistant with six years of experience supporting enterprise clients at leading firms such as Deloitte and PwC. A proven expertise in managing financial data, developing budgets, and ensuring compliance with financial regulations. Adept at collaborating with cross-functional teams to enhance financial reporting.

Financial Administrative Assistant, Deloitte, Philadelphia, PA February 2020 – present

• Oversee and manage financial data for 15 client accounts ranging from $200,000 to $3 million, ensuring accuracy and timely updates of financial records
• Assist in the preparation of multi-million dollar annual budgets, monitor expenditures, and identify cost-saving opportunities, resulting in a 15% reduction in operating costs
• Support financial analysts in conducting financial reporting, evaluating business financials, and identifying risk factors for investors

Accounting Administrative Assistant, Hayden Home Renovation, Philadelphia, PA June 2018 – February 2020

• Managed financial data and processed invoices for a portfolio of 20 clients generating over $10 million in annual revenue, supported budget preparation and financial planning, and successfully reduced annual spend by 15%
• Conducted internal audits to ensure compliance with financial policies and regulations, successfully identifying and resolving discrepancies

Bachelor of Science (B.S.) Finance Temple University, Philadelphia, PA September 2014 – May 2018

• Financial planning and analysis (FP&A)
• Financial reporting
• Regulatory compliance
• Certified Financial Planner (CFP), 2019
• Certified Administrative Professional (CAP), IAAP, 2018

John Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 101 S Tryon St, Charlotte, NC 28280

Highly organized Clerical Assistant with 8+ years of experience in office administration. Adept at scheduling business trips and working in a fast-paced environment. Use various automation programs (including Microsoft Excel, Outlook, and SharePoint) to maintain correspondence, business files, and administrative documents.

Senior Office Assistant, Clerical Clerks, Raleigh, NC | October 2016 to Present

• Observe payroll for 50+ employees, including the posting of checks each month
• Monitor and respond to all client emails to resolve complaints

Highlights:

• Expedited CRM data entry process for sales orders by 15%
• Facilitated a 22% increase in customer retention

Administrative Clerk, The Office People, Raleigh, NC | May 2014 to October 2016

• Scanned 200+ documents per day
• Helped answer incoming phone calls and make important outgoing calls
• Increased positive patient survey responses by 20%

Junior Office Clerk, Offices ‘R’ Us, Raleigh, NC | September 2011 to May 2014

• Assisted various managers and staff members
• Scheduled meetings in MS Outlook
• Drafted reports in MS Word and Excel

Associate Degree — Business Studies Duke University , Durham, NC | 2011

• Microsoft Office (advanced Excel and Outlook)
• Team collaboration

Professional Administrative Certification of Excellence (PACE), ASAP | 2013

Angela Martin (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA, 12345

Friendly, organized receptionist with significant experience in fast-paced healthcare environments. Committed to providing exceptional customer service and effective administrative support while embracing new challenges and skills.

Receptionist, Pediatric Care Group, Pittsburgh, PA April 2016-Present

• Welcome and check in approximately 30 patients per day at pediatrician’s office
• Schedule and confirm appointments via phone and email
• Answer questions and provide assistance in person, over the phone, and through email
• Distribute forms to patients and verify that required fields are completed properly
• Collect and process patient co-pays
• Maintain digital and physical patient records
• Coordinate with local hospitals to schedule in-patient and out-patient procedures

Assistant Receptionist, Community Health Center, Pittsburgh, PA June 2013-April 2016

• Greeted and checked in approximately 40 patients per day at urban health clinic
• Scheduled and confirmed appointments via phone and email
• Maintained physical and digital confidential patient records
• Coordinated with health insurance companies to cover appointments and procedures and resolve billing issues
• Provided support to head receptionist as needed, including data entry, ordering office supplies, and maintaining the patient waiting area

Bachelor of Arts, Communication University of Pittsburgh, Pittsburgh, PA, August 2009-May 2013

• Excellent written and verbal communication skills
• Proficient in Microsoft Office, Microsoft Outlook, Adobe Acrobat, Google Suite
• Using a multi-line phone system
• Organization and attention to detail
• Providing friendly, prompt customer service

Tyreece Rivers (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Administrative Professional with 5+ years of experience. Skilled at planning and streamlining tasks to help achieve company goals. Offer advanced expertise in Microsoft Office Suite and calendar management. Equally effective working independently or on a team.

Executive Assistant, Burke + Co, San Francisco, CA October 2019 to Present

• Efficiently support the Head of Investor Relations with operational and administrative tasks
• Handle sensitive client data in line with data protection guidelines
• Schedule meetings and manage travel bookings and itineraries

Administrative Assistant, Felton Institute, San Francisco, CA August 2017 to September 2019 

• Maintained productive phone and email correspondence with end users, colleagues, and vendors
• Placed orders to vendors and processed invoices efficiently and accurately
• Answered and forwarded phone calls, and carried out service user and management requests as needed
• Checked invoice records for accuracy and completeness

Bachelor of Business Administration, The Paul Merage School of Business, University of California, Irvine

• Data Protection Practices
• Event Planning & Organizing
• Information Technology (IT)
• Process Streamlining
• Record Maintenance
• Report Generation
• Team Collaboration
• Time Management

Joaquin Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Enthusiastic executive assistant with 7 years of experience in providing consistent support to C-suite professionals and other corporate leaders. Expertise in scheduling, event planning and general office management. Ready to support corporate growth and development through hands-on assistance for key executives.

Executive Assistant, Aloricorp, Plantation, FL January 2016 – Present

[Global financial services firm with 10,000+ employees]

• Remotely oversee C-suite calendars for team of 10+ executives and manage virtual conference room availability
• Manage annual corporate events budget of over $250,000, including arranging for catering, renting out spaces, negotiating payment and scheduling
• Coordinate with event staff at venues to ensure all events follow predetermined schedules
• Draft, review and distribute corporate communications from the CEO specifically and the company at large

Event Planning Assistant, Windesk Inc., Hollywood, FL January 2013 – December 2016

[Innovative IT company with 1,000+ employees]

• Served as the point person for organizing 20+ corporate events per year, communicating upcoming conferences and social gatherings with all team members
• Assisted in managing annual event budget of over $100,000, working to find venues, decor, support services and food that fall in line with spending expectations
• Worked with other event management staff to plan events of all kinds from start to finish, including conferences, trainings, seminars, parties and off-sites
• Managed guest lists to determine proper food and drink orders as well as adequate space needs

Associate of Science, Business Administration Broward College, Fort Lauderdale, FL August 2007 to May 2009

• Event planning
• Vendor coordination
• Excellent customer service
• Expert written and verbal communication skills
• Organization
• Inventory management
• Microsoft Office

Betty Smith (123) 456-7890 [email protected] linkedin.com/in/yourname 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

• Oversee administrative assistant staff, including participating in the hiring process
• Manage payroll, including time card processing and providing biweekly paychecks to staff members
• Organize supply orders, including keeping inventory and researching cost management strategies
• Send corporate communications, including executive memos and changes to corporate policies
• Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

• Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
• Managed time cards for payroll purposes, including ensuring correct time reporting
• Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
• Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration University of Miami Miami, FL, August 2005 – December 2009

• Adobe Acrobat
• Equipment ordering
• Facility management
• Maintenance management
• OSHA experience

How To Write an Administrative Assistant Resume

Applying for a new job is exciting, and it is important to do everything possible to stand out. One key way to do that is by writing a strong resume. Your administrative assistant resume should show you have the technical and organizational skills to assist a potential employer. The information below reveals the secrets to crafting a great administrative assistant resume.

1. Write a dynamic profile summarizing your administrative assistant qualifications

The Profile section is where you give the hiring manager a concise summary of your skills and experience. It should highlight what makes you an excellent fit for the role and entice the manager’s interest so they keep reading. In most cases, indicate the number of years of administrative experience you have. You may also want to mention your past work environment (such as a health care office or small business) if it aligns with your goals. This is also a good place to include a short list of your technical proficiencies, such as Microsoft Office or Google Suite.

Senior-Level Profile Example

Administrative professional with over 10 years of advancement and experience. Diligent and organized assistant with expert Microsoft Office skills and a strong service mindset.

Entry-Level Profile Example

2. add your administrative assistant experience with compelling examples.

Being an administrative assistant is all about streamlining tasks and taking daily duties off your boss’s plate. This means your Experience section should focus on how you raised office efficiency or contributed to the business’s overall goals. For example, if you recognized the office’s calendar system was outdated and researched and presented better options to your manager, that shows you find solutions and take initiative.

Senior-Level Professional Experience Example

Administrative Assistant Manager ABC Financial Services Corp, New York, NY | April 2015 to present

Entry-Level Professional Experience Example

Admissions Office Receptionist College Office of Admissions, New York, NY | August 2016 to December 2019

3. Include administrative assistant-related education and certifications

Administrative assistants are often required to know a little about a lot. You may need to manage phone and email communication systems, keep track of your manager’s calendar, and maintain an inventory of office supplies that need to be ordered — all in a day. These skills can be hard to quantify, but you can use the Education and Certifications sections of your resume to show you took classes in Microsoft Excel and Access or obtained a certification in certain software.

• [Degree Name]
• [School Name], [City, State Abbreviation] | [Graduation Month and Year]
• Bachelor of Arts (BA) – English
• The Ohio State University, Columbus, OH | May 2009
• [Certification Name], [Awarding Organization] | [Completion Year]
• Certified Administrative Assistant, National Career Certification Board | 2022

4. Include a list of skills and proficiencies related to administrative assistants

The Key Skills section allows a hiring manager to quickly tell if you meet the requirements for an administrative assistant position. Below are some of the common skills managers look for, so you can incorporate as many as are relevant to your experience and the job posting. If you have more than can fit in a brief list, sprinkle them in your Profile or Experience sections.

How To Pick the Best Administrative Assistant Resume Template

The best administrative assistant resume template focuses on your work experience and has room to list your technical and professional skills. Text should be in a clean and easy-to-read format, with headers and bullet points that allow quick scanning. Hiring managers only spend a few seconds on average per resume, so you need to catch their attention. In most cases, use separate sections for your Profile, Experience, Education, and Key Skills relevant to the job opening.

Frequently Asked Questions: Administrative Assistant Resume Examples and Advice

What are common action verbs for administrative assistant resumes -.

Listing your professional experience with bullets for your job duties lets you show an employer you’re ready for the position and can contribute to their success. But it can be difficult to come up with a unique action verb for each bullet point. To help you fill any gaps, we’ve compiled this list of common action verbs for administrative assistant roles.

How do you align your resume with a job posting? -

The Bureau of Labor Statistics is predicting a decline in open positions for administrative assistants over the next decade, so competition for the jobs posted is likely to be strong. Once you’ve found a specific job posting you want to apply for, increase your chances of an interview by tailoring your resume to it. Scan the position summary looking for key skills — managers often put them in bullet points — and add any that overlap with your expertise.

What is the best administrative assistant resume format? -

When looking at administrative assistant resume templates, you’ll notice a few formats to choose from. If you have prior administrative experience, a combination or reverse-chronological format is usually your best choice. But if you’re changing careers or applying for an entry-level position, a functional resume lets you focus more on key skills and other experiences, such as volunteer work .

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After you’ve put the finishing touches on your resume, don’t forget to write a cover letter. An administrative assistant cover letter template lets you emphasize your best qualifications and skills and can set you apart from other candidates. Use these examples to learn how to structure your cover letter and what to include.

Jacob Meade

Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Check Out Related Examples

Clerical Resume Examples and Templates

Office Assistant Resume Examples and Templates

Receptionist Resume Examples and Templates

Build a Resume to Enhance Your Career

• How to Show That You Are Detail-Oriented on Your Resume Learn More
• How To Write a Resume Profile in Five Steps Learn More
• How to Turn Basic Duties Into Powerful Achievements on Your Resume Learn More
• How to Write a Resume Summary in Five Easy Steps Learn More

Essential Guides for Your Job Search

• How to Write a Resume Learn More
• How to Write a Cover Letter Learn More
• Thank You Note Examples Learn More
• Resignation Letter Examples Learn More

7 Administrative Aide Resume Examples for 2024

Writing a good resume for an administrative aide position can help you land a job faster. This article will show proven resume examples suited for this role. You will also get strategic advice on highlighting your skills, using industry-specific terms, and structuring your resume effectively. Follow these tips to improve your chances of securing an administrative aide role.

• 21 Aug 2024 - 5 new sections, including 'Education placement on resume', added
• 21 Aug 2024 - 5 new resume templates, including Career Transition to Administrative Aide, added
• 19 Aug 2024 - Article published

  Next update scheduled for 29 Aug 2024

Here's what we see in the best administrative aide resumes.

Highlight Impact With Numbers : Top resumes show results using numbers. For example, increasing time savings by 20% , reducing costs by $5,000 , responding to 100+ emails daily, improving task completion rate by 30% .

Include Relevant Skills : Include skills on your resume that you have and are mentioned on the job description. Some popular ones are Microsoft Office , data entry , calendar management , CRM software , document preparation . But don't include all of them, choose the ones you have and are mentioned in the JD.

Focus On Organizational Skills : Employers value strong organizational skills. Phrases like managed schedules , coordinated meetings , and maintained records can make a big difference.

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Administrative Aide Resume Sample

Find out how good your resume is.

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Get feedback on your resume

Want to know how your administrative aide resume stacks up? Our resume scoring tool gives you a clear picture of where you stand. It evaluates your resume based on key criteria that hiring managers in office administration look for.

Upload your resume now for an unbiased assessment. You'll get a score and useful tips to make your resume stronger. This helps you understand what recruiters see when they review your application.

Education placement on resume

When you list your education for a job as an administrative aide, think about where it fits best on your resume. If you recently finished school or a training program, put this information at the top. This shows you are ready for the job with fresh knowledge.

If you have been working for a long time, list your work history first. Your experience is a strong point. But still include your education after your experience. Keep it simple – list your highest degree, the school's name, and your field of study.

For any education linked to administrative tasks, like a degree in business administration, highlight this early on. This confirms your good fit for the role. You do not need to list high school if you have higher education or relevant work experience.

Highlight technical skills

In administrative roles, many tasks involve software tools like Microsoft Office, Google Workspace, and scheduling systems. Highlight your skills in these areas to show you are prepared.

Also, mention any experience with office management software or project management tools, as these are often used in administrative positions.

Administrative Specialist Resume Sample

Ideal resume length.

When you apply for an administrative aide role, keep your resume concise. You generally want to aim for one page. This shows you can communicate your most relevant experience and skills without unnecessary details. It's important to include your top administrative tasks and any special projects you managed. If you have less than 10 years of experience, one page will often be enough.

For those with more experience, especially in diverse administrative roles or with significant achievements, two pages can be appropriate. Use the first page to highlight your most recent and relevant experiences. Ensure every word on your resume serves a purpose and is relevant to the administrative work you're applying for. Extra pages are not necessary unless you have a long career with varied leadership roles in administration.

Administrative Aide with Legal Specialization Resume Sample

Show strong communication.

Good communication is key in administrative aide roles. Highlight any past experiences where you managed internal communications or customer interactions.

Mention your ability to draft and send official emails, manage phone calls, or handle in-person inquiries. This shows you can manage relationships well.

Entry-Level Administrative Aide Resume Sample

Career transition to administrative aide resume sample.

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