How to Write a Concept Note: A Step-by-Step Guide
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Concept notes are important documents that serve as a brief outline of a project. They are used to present a proposed project to potential stakeholders and funders, and are usually requested before a full project proposal is submitted. If you are planning to embark on a new project, it is essential to know how to write a concept note. In this guide, we'll take you through the step-by-step process of writing a winning concept note.
Understanding the Purpose of a Concept Note
Before we delve into the details of how to write a concept note, it is important to understand its purpose. A concept note serves several functions:
What is a Concept Note?
A concept note is a brief outline of a project proposal, usually submitted to potential stakeholders and funders to solicit their support.
Let’s take an example of a non-profit organization that wants to start a new project to provide education to underprivileged children. The organization will need funding and support from donors to make this project a success. To attract potential donors, the organization will need to submit a concept note that outlines the basic details of the project.
Why is a Concept Note Important?
Concept notes are important because they help to identify potential stakeholders and funders for a proposed project. By providing a brief overview of the project, concept notes help to gauge interest and support. This is especially important when dealing with multiple potential stakeholders and funders, as it allows the organization to tailor their proposal to the interests of each party.
Moreover, concept notes help organizations to save time and resources. Instead of preparing a full proposal for every potential stakeholder or funder, concept notes can be used to filter out those who are not interested in the project, allowing the organization to focus on those who are.
When to Use a Concept Note?
Concept notes are usually requested by potential stakeholders and funders before a full project proposal is submitted. They can also be used to introduce a new project to an organization or community. In addition, concept notes can be used as a tool for internal planning and decision-making.
For example, a company may use a concept note to introduce a new product or service to its employees before launching it to the public. This allows the company to gather feedback and make any necessary changes before investing resources into a full launch.
In conclusion, concept notes are an important tool for organizations to attract support and funding for their projects. By providing a brief overview of the project, concept notes help to gauge interest and support, saving time and resources. They can be used to introduce new projects to stakeholders and funders, as well as for internal planning and decision-making.
Key Components of a Concept Note
The following are key components that should be included when writing a concept note:
Project Title
The project title should be clear and concise. It should capture the essence of the project in a few words.
Project Objective
The project objective should be clearly stated, and should contain a succinct statement of what the project intends to achieve.
Background and Context
The background and context should provide an overview of the problem that the project intends to address. It should also highlight the relevance of the problem to the target audience and the broader community.
Target Audience and Beneficiaries
The target audience and beneficiaries should be clearly identified. This helps to ensure that the project is designed to meet the needs of the intended beneficiaries.
Project Activities and Methodology
The project activities and methodology should describe the specific steps that will be taken to achieve the project objectives. It should also provide details on how the project will be implemented.
Expected Outcomes and Impact
The expected outcomes and impact should clearly state what the project hopes to achieve and how it will contribute to the broader goals of the organization or community.
Monitoring and Evaluation
The monitoring and evaluation plan should outline how the project will be monitored and evaluated to determine its success.
Budget and Resources
The budget and resources section should provide a detailed breakdown of the costs associated with the project, as well as the resources required to implement it.
Step-by-Step Guide to Writing a Concept Note
Now that we have covered the key components of a concept note, it is time to take you through a step-by-step guide to writing a winning concept note.
Step 1: Research and Preparation
Before you start writing your concept note, it is important to conduct thorough research on the problem you are seeking to address, the target audience, and the available resources. This will help you to develop a comprehensive understanding of the project and its requirements.
Step 2: Develop a Clear Project Objective
The project objective is the backbone of your concept note. It should be clear, concise, and specific. A well-defined objective will help you to stay focused on the project and ensure that the project is designed to achieve the intended outcomes.
Step 3: Provide a Strong Background and Context
The background and context section of your concept note should provide a clear understanding of the problem the project intends to address and its relevance to the target audience and the broader community. This section should demonstrate the importance of the project and why it is needed.
Step 4: Identify Your Target Audience and Beneficiaries
The target audience and beneficiaries section of your concept note should clearly identify who the project is meant to benefit. This section should also provide details on how the project will improve the lives of the intended beneficiaries.
Step 5: Outline Your Project Activities and Methodology
The project activities and methodology section of your concept note should provide a detailed explanation of how the project will achieve its objectives. This section should outline the specific steps that will be taken to implement the project and achieve the desired outcomes.
Step 6: Describe Expected Outcomes and Impact
The expected outcomes and impact section of your concept note should detail the expected results of the project and how they will contribute to the broader goals of the organization or community. This section should also provide a clear understanding of the impact the project is expected to have on the beneficiaries.
Step 7: Develop a Monitoring and Evaluation Plan
The monitoring and evaluation plan should outline how the project will be monitored and evaluated to determine its success. This section should also include the indicators that will be used to measure the project's impact.
Step 8: Prepare a Budget and Identify Resources
The budget and resources section of your concept note should provide a detailed breakdown of the costs associated with the project, as well as the resources required to implement it. This section should also include details on how the project will be funded.
By following these steps, you will be able to develop a comprehensive and winning concept note that will help you to secure funding for your project. Remember to keep your concept note clear, concise and focused on the project objectives. Good luck!
ChatGPT Prompt for Writing a Concept Note
Use the following prompt in an AI chatbot . Below each prompt, be sure to provide additional details about your situation. These could be scratch notes, what you'd like to say or anything else that guides the AI model to write a certain way.
Please prepare a comprehensive and detailed document outlining the key ideas, objectives, and strategies for a proposed project or initiative. This document should clearly articulate the purpose of the project, the target audience, the expected outcomes, and the resources required to implement it. The concept note should be well-structured, concise, and informative, providing a clear roadmap for the proposed project and demonstrating its potential impact and value.
[ADD ADDITIONAL CONTEXT. CAN USE BULLET POINTS.]
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What is a Concept Paper and How do You Write One?
- By DiscoverPhDs
- August 26, 2020
What is a Concept Paper?
A concept paper is a short document written by a researcher before starting their research project, with the purpose of explaining what the study is about, why it is important and the methods that will be used.
The concept paper will include your proposed research title, a brief introduction to the subject, the aim of the study, the research questions you intend to answer, the type of data you will collect and how you will collect it. A concept paper can also be referred to as a research proposal.
What is the Purpose of a Concept Paper?
The primary aim of a research concept paper is to convince the reader that the proposed research project is worth doing. This means that the reader should first agree that the research study is novel and interesting. They should be convinced that there is a need for this research and that the research aims and questions are appropriate.
Finally, they should be satisfied that the methods for data collection proposed are feasible, are likely to work and can be performed within the specific time period allocated for this project.
The three main scenarios in which you may need to write a concept paper are if you are:
- A final year undergraduate or master’s student preparing to start a research project with a supervisor.
- A student submitting a research proposal to pursue a PhD project under the supervision of a professor.
- A principal investigator submitting a proposal to a funding body to secure financial support for a research project.
How Long is a Concept Paper?
The concept paper format is usually between 2 and 3 pages in length for students writing proposals for undergraduate, master’s or PhD projects. Concept papers written as part of funding applications may be over 20 pages in length.
How do you Write a Concept Paper?
There are 6 important aspects to consider when writing a concept paper or research proposal:
- 1. The wording of the title page, which is best presented as a question for this type of document. At this study concept stage, you can write the title a bit catchier, for example “Are 3D Printed Engine Parts Safe for Use in Aircraft?”.
- A brief introduction and review of relevant existing literature published within the subject area and identification of where the gaps in knowledge are. This last bit is particularly important as it guides you in defining the statement of the problem. The concept paper should provide a succinct summary of ‘the problem’, which is usually related to what is unknown or poorly understood about your research topic . By the end of the concept paper, the reader should be clear on how your research idea will provide a ‘solution’ to this problem.
- The overarching research aim of your proposed study and the objectives and/or questions you will address to achieve this aim. Align all of these with the problem statement; i.e. write each research question as a clear response to addressing the limitations and gaps identified from previous literature. Also give a clear description of your primary hypothesis.
- The specific data outputs that you plan to capture. For example, will this be qualitative or quantitative data? Do you plan to capture data at specific time points or at other defined intervals? Do you need to repeat data capture to asses any repeatability and reproducibility questions?
- The research methodology you will use to capture this data, including any specific measurement or analysis equipment and software you will use, and a consideration of statistical tests to help interpret the data. If your research requires the use of questionnaires, how will these be prepared and validated? In what sort of time frame would you plan to collect this data?
- Finally, include a statement of the significance of the study , explaining why your research is important and impactful. This can be in the form of a concluding paragraph that reiterate the statement of the problem, clarifies how your research will address this and explains who will benefit from your research and how.
You may need to include a short summary of the timeline for completing the research project. Defining milestones of the time points at which you intend to complete certain tasks can help to show that you’ve considered the practicalities of running this study. It also shows that what you have proposed is feasible in order to achieve your research goal.
If you’re pitching your proposed project to a funder, they may allocate a proportion of the money based on the satisfactory outcome of each milestone. These stakeholders may also be motivated by knowing that you intend to convert your dissertation into an article for journal publication; this level of dissemination is of high importance to them.
Additionally, you may be asked to provide a brief summary of the projected costs of running the study. For a PhD project this could be the bench fees associated with consumables and the cost of any travel if required.
Make sure to include references and cite all other literature and previous research that you discuss in your concept paper.
This guide gave you an overview of the key elements you need to know about when writing concept papers. The purpose of these are first to convey to the reader what your project’s purpose is and why your research topic is important; this is based on the development of a problem statement using evidence from your literature review.
Explain how it may positively impact your research field and if your proposed research design is appropriate and your planned research method achievable.
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Concept Papers in Research: Deciphering the blueprint of brilliance
Concept papers hold significant importance as a precursor to a full-fledged research proposal in academia and research. Understanding the nuances and significance of a concept paper is essential for any researcher aiming to lay a strong foundation for their investigation.
Table of Contents
What Is Concept Paper
A concept paper can be defined as a concise document which outlines the fundamental aspects of a grant proposal. It outlines the initial ideas, objectives, and theoretical framework of a proposed research project. It is usually two to three-page long overview of the proposal. However, they differ from both research proposal and original research paper in lacking a detailed plan and methodology for a specific study as in research proposal provides and exclusion of the findings and analysis of a completed research project as in an original research paper. A concept paper primarily focuses on introducing the basic idea, intended research question, and the framework that will guide the research.
Purpose of a Concept Paper
A concept paper serves as an initial document, commonly required by private organizations before a formal proposal submission. It offers a preliminary overview of a project or research’s purpose, method, and implementation. It acts as a roadmap, providing clarity and coherence in research direction. Additionally, it also acts as a tool for receiving informal input. The paper is used for internal decision-making, seeking approval from the board, and securing commitment from partners. It promotes cohesive communication and serves as a professional and respectful tool in collaboration.
These papers aid in focusing on the core objectives, theoretical underpinnings, and potential methodology of the research, enabling researchers to gain initial feedback and refine their ideas before delving into detailed research.
Key Elements of a Concept Paper
Key elements of a concept paper include the title page , background , literature review , problem statement , methodology, timeline, and references. It’s crucial for researchers seeking grants as it helps evaluators assess the relevance and feasibility of the proposed research.
Writing an effective concept paper in academic research involves understanding and incorporating essential elements:
How to Write a Concept Paper?
To ensure an effective concept paper, it’s recommended to select a compelling research topic, pose numerous research questions and incorporate data and numbers to support the project’s rationale. The document must be concise (around five pages) after tailoring the content and following the formatting requirements. Additionally, infographics and scientific illustrations can enhance the document’s impact and engagement with the audience. The steps to write a concept paper are as follows:
1. Write a Crisp Title:
Choose a clear, descriptive title that encapsulates the main idea. The title should express the paper’s content. It should serve as a preview for the reader.
2. Provide a Background Information:
Give a background information about the issue or topic. Define the key terminologies or concepts. Review existing literature to identify the gaps your concept paper aims to fill.
3. Outline Contents in the Introduction:
Introduce the concept paper with a brief overview of the problem or idea you’re addressing. Explain its significance. Identify the specific knowledge gaps your research aims to address and mention any contradictory theories related to your research question.
4. Define a Mission Statement:
The mission statement follows a clear problem statement that defines the problem or concept that need to be addressed. Write a concise mission statement that engages your research purpose and explains why gaining the reader’s approval will benefit your field.
5. Explain the Research Aim and Objectives:
Explain why your research is important and the specific questions you aim to answer through your research. State the specific goals and objectives your concept intends to achieve. Provide a detailed explanation of your concept. What is it, how does it work, and what makes it unique?
6. Detail the Methodology:
Discuss the research methods you plan to use, such as surveys, experiments, case studies, interviews, and observations. Mention any ethical concerns related to your research.
7. Outline Proposed Methods and Potential Impact:
Provide detailed information on how you will conduct your research, including any specialized equipment or collaborations. Discuss the expected results or impacts of implementing the concept. Highlight the potential benefits, whether social, economic, or otherwise.
8. Mention the Feasibility
Discuss the resources necessary for the concept’s execution. Mention the expected duration of the research and specific milestones. Outline a proposed timeline for implementing the concept.
9. Include a Support Section:
Include a section that breaks down the project’s budget, explaining the overall cost and individual expenses to demonstrate how the allocated funds will be used.
10. Provide a Conclusion:
Summarize the key points and restate the importance of the concept. If necessary, include a call to action or next steps.
Although the structure and elements of a concept paper may vary depending on the specific requirements, you can tailor your document based on the guidelines or instructions you’ve been given.
Here are some tips to write a concept paper:
Example of a Concept Paper
Here is an example of a concept paper. Please note, this is a generalized example. Your concept paper should align with the specific requirements, guidelines, and objectives you aim to achieve in your proposal. Tailor it accordingly to the needs and context of the initiative you are proposing.
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Importance of a Concept Paper
Concept papers serve various fields, influencing the direction and potential of research in science, social sciences, technology, and more. They contribute to the formulation of groundbreaking studies and novel ideas that can impact societal, economic, and academic spheres.
A concept paper serves several crucial purposes in various fields:
In summary, a well-crafted concept paper is essential in outlining a clear, concise, and structured framework for new ideas or proposals. It helps in assessing the feasibility, viability, and potential impact of the concept before investing significant resources into its implementation.
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Role of AI in Writing Concept Papers
The increasing use of AI, particularly generative models, has facilitated the writing process for concept papers. Responsible use involves leveraging AI to assist in ideation, organization, and language refinement while ensuring that the originality and ethical standards of research are maintained.
AI plays a significant role in aiding the creation and development of concept papers in several ways:
1. Idea Generation and Organization
AI tools can assist in brainstorming initial ideas for concept papers based on key concepts. They can help in organizing information, creating outlines, and structuring the content effectively.
2. Summarizing Research and Data Analysis
AI-powered tools can assist in conducting comprehensive literature reviews, helping writers to gather and synthesize relevant information. AI algorithms can process and analyze vast amounts of data, providing insights and statistics to support the concept presented in the paper.
3. Language and Style Enhancement
AI grammar checker tools can help writers by offering grammar, style, and tone suggestions, ensuring professionalism. It can also facilitate translation, in case a global collaboration.
4. Collaboration and Feedback
AI platforms offer collaborative features that enable multiple authors to work simultaneously on a concept paper, allowing for real-time contributions and edits.
5. Customization and Personalization
AI algorithms can provide personalized recommendations based on the specific requirements or context of the concept paper. They can assist in tailoring the concept paper according to the target audience or specific guidelines.
6. Automation and Efficiency
AI can automate certain tasks, such as citation formatting, bibliography creation, or reference checking, saving time for the writer.
7. Analytics and Prediction
AI models can predict potential outcomes or impacts based on the information provided, helping writers anticipate the possible consequences of the proposed concept.
8. Real-Time Assistance
AI-driven chat-bots can provide real-time support and answers to specific questions related to the concept paper writing process.
AI’s role in writing concept papers significantly streamlines the writing process, enhances the quality of the content, and provides valuable assistance in various stages of development, contributing to the overall effectiveness of the final document.
Concept papers serve as the stepping stone in the research journey, aiding in the crystallization of ideas and the formulation of robust research proposals. It the cornerstone for translating ideas into impactful realities. Their significance spans diverse domains, from academia to business, enabling stakeholders to evaluate, invest, and realize the potential of groundbreaking concepts.
Frequently Asked Questions
A concept paper can be defined as a concise document outlining the fundamental aspects of a grant proposal such as the initial ideas, objectives, and theoretical framework of a proposed research project.
A good concept paper should offer a clear and comprehensive overview of the proposed research. It should demonstrate a strong understanding of the subject matter and outline a structured plan for its execution.
Concept paper is important to develop and clarify ideas, develop and evaluate proposal, inviting collaboration and collecting feedback, presenting proposals for academic and research initiatives and allocating resources.
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How to Write a Concept Paper for a PhD: A 10-Step Guide
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How To Write a Concept Paper for Academic Research: An Ultimate Guide
A concept paper is one of the first steps in helping you fully realize your research project. Because of this, some schools opt to teach students how to write concept papers as early as high school. In college, professors sometimes require their students to submit concept papers before suggesting their research projects to serve as the foundations for their theses.
If you’re reading this right now, you’ve probably been assigned by your teacher or professor to write a concept paper. To help you get started, we’ve prepared a comprehensive guide on how to write a proper concept paper.
Related: How to Write Significance of the Study (with Examples)
Table of Contents
What is the concept paper, 1. academic research concept papers, 2. advertising concept papers, 3. research grant concept papers, concept paper vs. research proposal, tips for finding your research topic, 2. think of research questions that you want to answer in your project, 3. formulate your research hypothesis, 4. plan out how you will achieve, analyze, and present your data, 2. introduction, 3. purpose of the study, 4. preliminary literature review, 5. objectives of the study, 6. research questions and hypotheses, 7. proposed methodology, 8. proposed research timeline, 9. references, sample concept paper for research proposal (pdf), tips for writing your concept paper.
Generally, a concept paper is a summary of everything related to your proposed project or topic. A concept paper indicates what the project is all about, why it’s important, and how and when you plan to conduct your project.
Different Types of the Concept Paper and Their Uses
This type of concept paper is the most common type and the one most people are familiar with. Concept papers for academic research are used by students to provide an outline for their prospective research topics.
These concept papers are used to help students flesh out all the information and ideas related to their topic so that they may arrive at a more specific research hypothesis.
Since this is the most common type of concept paper, it will be the main focus of this article.
Advertising concept papers are usually written by the creative and concept teams in advertising and marketing agencies.
Through a concept paper, the foundation or theme for an advertising campaign or strategy is formed. The concept paper can also serve as a bulletin board for ideas that the creative and concept teams can add to or develop.
This type of concept paper usually discusses who the target audience of the campaign is, what approach of the campaign will be, how the campaign will be implemented, and the projected benefits and impact of the campaign to the company’s sales, consumer base, and other aspects of the company.
This type of concept paper is most common in the academe and business world. Alongside proving why your research project should be conducted, a research grant concept paper must also appeal to the company or funding agency on why they should be granted funds.
The paper should indicate a proposed timeline and budget for the entire project. It should also be able to persuade the company or funding agency on the benefits of your research project– whether it be an increase in sales or productivity or for the benefit of the general public.
It’s important to discuss the differences between the two because a lot of people often use these terms interchangeably.
A concept paper is one of the first steps in conducting a research project. It is during this process that ideas and relevant information to the research topic are gathered to produce the research hypothesis. Thus, a concept paper should always precede the research proposal.
A research proposal is a more in-depth outline of a more fleshed-out research project. This is the final step before a researcher can conduct their research project. Although both have similar elements and structures, a research proposal is more specific when it comes to how the entire research project will be conducted.
Getting Started on Your Concept Paper
1. find a research topic you are interested in.
When choosing a research topic, make sure that it is something you are passionate about or want to learn more about. If you are writing one for school, make sure it is still relevant to the subject of your class. Choosing a topic you aren’t invested in may cause you to lose interest in your project later on, which may lower the quality of the research you’ll produce.
A research project may last for months and even years, so it’s important that you will never lose interest in your topic.
- Look for inspiration everywhere. Take a walk outside, read books, or go on your computer. Look around you and try to brainstorm ideas about everything you see. Try to remember any questions you might have asked yourself before like why something is the way it is or why can’t this be done instead of that .
- Think big. If you’re having trouble thinking up a specific topic to base your research project on, choosing a broad topic and then working your way down should help.
- Is it achievable? A lot of students make the mistake of choosing a topic that is hard to achieve in terms of materials, data, and/or funding available. Before you decide on a research topic, make sure you consider these aspects. Doing so will save you time, money, and effort later on.
- Be as specific as can be. Another common mistake that students make is that they sometimes choose a research topic that is too broad. This results in extra effort and wasted time while conducting their research project. For example: Instead of “The Effects of Bananas on Hungry Monkeys” , you could specify it to “The Effects of Cavendish Bananas on Potassium-deficiency in Hungry Philippine Long-tailed Macaques in Palawan, Philippines”.
Now that you have a general idea of the topic of your research project, you now need to formulate research questions based on your project. These questions will serve as the basis for what your project aims to answer. Like your research topic, make sure these are specific and answerable.
Following the earlier example, possible research questions could be:
- Do Cavendish bananas produce more visible effects on K-deficiency than other bananas?
- How susceptible are Philippine long-tailed macaques to K-deficiency?
- What are the effects of K-deficiency in Philippine long-tailed macaques?
After formulating the research questions, you should also provide your hypothesis for each question. A research hypothesis is a tentative answer to the research problem. You must provide educated answers to the questions based on your existing knowledge of the topic before you conduct your research project.
After conducting research and collecting all of the data into the final research paper, you will then have to approve or disprove these hypotheses based on the outcome of the project.
Prepare a plan on how to acquire the data you will need for your research project. Take note of the different types of analysis you will need to perform on your data to get the desired results. Determine the nature of the relationship between different variables in your research.
Also, make sure that you are able to present your data in a clear and readable manner for those who will read your concept paper. You can achieve this by using tables, charts, graphs, and other visual aids.
Related: How to Make Conceptual Framework (with Examples and Templates)
Generalized Structure of a Concept Paper
Since concept papers are just summaries of your research project, they are usually short and no longer than 5 pages. However, for big research projects, concept papers can reach up to more than 20 pages.
Your teacher or professor may give you a certain format for your concept papers. Generally, most concept papers are double-spaced and are less than 500 words in length.
Even though there are different types of concept papers, we’ve provided you with a generalized structure that contains elements that can be found in any type of concept paper.
The title for your paper must be able to effectively summarize what your research is all about. Use simple words so that people who read the title of your research will know what it’s all about even without reading the entire paper.
The introduction should give the reader a brief background of the research topic and state the main objective that your project aims to achieve. This section should also include a short overview of the benefits of the research project to persuade the reader to acknowledge the need for the project.
The Purpose of the Study should be written in a way that convinces the reader of the need to address the existing problem or gap in knowledge that the research project aims to resolve. In this section, you have to go into more detail about the benefits and value of your project for the target audience/s.
This section features related studies and papers that will support your research topic. Use this section to analyze the results and methodologies of previous studies and address any gaps in knowledge or questions that your research project aims to answer. You may also use the data to assert the importance of conducting your research.
When choosing which papers and studies you should include in the Preliminary Literature Review, make sure to choose relevant and reliable sources. Reliable sources include academic journals, credible news outlets, government websites, and others. Also, take note of the authors for the papers as you will need to cite them in the References section.
Simply state the main objectives that your research is trying to achieve. The objectives should be able to indicate the direction of the study for both the reader and the researcher. As with other elements in the paper, the objectives should be specific and clearly defined.
Gather the research questions and equivalent research hypotheses you formulated in the earlier step and list them down in this section.
In this section, you should be able to guide the reader through the process of how you will conduct the research project. Make sure to state the purpose for each step of the process, as well as the type of data to be collected and the target population.
Depending on the nature of your research project, the length of the entire process can vary significantly. What’s important is that you are able to provide a reasonable and achievable timeline for your project.
Make sure the time you will allot for each component of your research won’t be too excessive or too insufficient so that the quality of your research won’t suffer.
Ensure that you will give credit to all the authors of the sources you used in your paper. Depending on your area of study or the instructions of your professor, you may need to use a certain style of citation.
There are three main citation styles: the American Psychological Association (APA), Modern Language Association (MLA), and the Chicago style.
The APA style is mostly used for papers related to education, psychology, and the sciences. The APA citation style usually follows this format:
The MLA citation style is the format used by papers and manuscripts in disciplines related to the arts and humanities. The MLA citation style follows this format:
The Chicago citation style is usually used for papers related to business, history, and the fine arts. It follows this citation format:
This is a concept paper sample provided by Dr. Bernard Lango from the Jomo Kenyatta University of Agriculture and Technology (modified for use in this article). Simply click the link above the download the PDF file.
- Use simple, concise language. Minimize the use of flowery language and always try to use simple and easy-to-understand language. Too many technical or difficult words in your paper may alienate your readers and make your paper hard to read.
- Choose your sources wisely. When scouring the Internet for sources to use, you should always be wary and double-check the authenticity of your source. Doing this will increase the authenticity of your research project’s claims and ensure better data gathered during the process.
- Follow the specified format, if any. Make sure to follow any specified format when writing your concept paper. This is very important, especially if you’re writing your concept paper for class. Failure to follow the format will usually result in point deductions and delays because of multiple revisions needed.
- Proofread often. Make it a point to reread different sections of your concept paper after you write them. Another way you can do this is by taking a break for a few days and then coming back to proofread your writing. You may notice certain areas you’d like to revise or mistakes you’d like to fix. Make proofreading a habit to increase the quality of your paper.
Written by Ruth Raganit
in Career and Education , Juander How
Ruth Raganit
Ruth Raganit obtained her Bachelor of Science degree in Geology from the University of the Philippines – Diliman. Her love affair with Earth sciences began when she saw a pretty rock and wondered how it came to be. She also likes playing video games, doing digital art, and reading manga.
Browse all articles written by Ruth Raganit
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What is a concept note and how to write one for funding
Every year, countless visionary projects struggle to take flight due to a lack of financial support. In the evolving landscape of social impact and community-driven initiatives, securing funding can be a transformative game-changer. A well-crafted concept note serves as a potent tool to unlock the resources needed to turn your ideas into reality. Whether you represent a non-profit organization, a social enterprise, or an individual with a passion for change, mastering the art of writing a compelling concept note is crucial.
This comprehensive guide is designed to equip you with the knowledge and confidence to craft an engaging and persuasive concept note. We will explore the purpose and significance of concept notes, delving into their essential elements and practical tips to help you write a winning concept note. By the end of this blog post, you'll be ready to seize funding opportunities, drive positive change, and make a lasting impact on the world.
Defining a Concept Note
At its core, a concept note is a brief, yet powerful, document that serves as a preview of your proposed project or initiative. Think of it as a captivating trailer for an inspiring movie. It acts as a prelude to the full project proposal, offering potential funders a glimpse into the project's key objectives, activities, expected outcomes, and budget estimates. The main objective of a concept note is to capture the attention of potential funders, enticing them to invite you to submit a comprehensive project proposal. Imagine the concept note as your project's golden ticket, granting you access to a world of funding opportunities.
Purpose and Advantages of Concept Notes
Concept notes serve as an essential screening mechanism for both funders and applicants. For funders, they act as gateways to efficiently evaluate numerous project ideas, identifying those that align with their funding priorities. By crafting a compelling concept note, you demonstrate your project's potential, making it more likely to get the green light for further consideration.
As an applicant, a well-crafted concept note offers you the opportunity to generate initial interest, receive valuable feedback, and refine your project proposal before dedicating extensive resources. Consider it as your project's first impression - a chance to dazzle funders with the brilliance of your idea.
Crafting an Impactful Concept Note
1. Project Title and Executive Summary
Crafting an attention-grabbing project title is akin to creating the perfect movie title - it should be both intriguing and reflective of your project's essence. For instance, a project aimed at empowering underprivileged youth might use a title like "Rising Stars: Illuminating Futures Through Education."
Complementing the title, the executive summary serves as an elevator pitch that succinctly presents your project's core objectives, target beneficiaries, and potential impact. Imagine this summary as the opening scene of your concept note - captivating funders from the very beginning.
2. Identifying the Problem and Solution
Begin by articulating the problem or societal challenge your project aims to address. Use data, statistics, or relevant case studies to substantiate the issue's significance. For instance, if your project aims to tackle food insecurity, highlight the rising number of families facing hunger in your target community.
Next, present a compelling solution that sets your project apart from others. Use storytelling techniques to narrate how your project will be the hero that saves the day. Showcase how your innovative solution is well-aligned with the needs of the community you aim to serve, leaving no doubt that your project is the key to overcoming the challenges at hand.
3. Target Beneficiaries and Impact Assessment
Clearly identify the primary beneficiaries of your project and offer an insightful understanding of their needs, aspirations, and struggles. Introduce the heroes of your story - the individuals or communities whose lives will be positively impacted by your project.
Present a robust impact assessment plan, outlining specific indicators you will use to measure success. For example, if your project aims to improve healthcare access, highlight how you will measure reduced mortality rates or increased life expectancy in the target community. Data-driven storytelling adds credibility to your concept note, making it a compelling read for potential funders.
4. Project Methodology and Activities
In this section, bring your concept note to life by elaborating on the methodology you will employ to achieve your project's objectives. Use vivid language to describe the key activities, timelines, and expected outputs. Imagine this section as the heart of your project, showcasing how each activity contributes to your initiative's overall success.
Demonstrate the feasibility and practicality of your project by explaining how you will manage potential challenges. For instance, if your project involves training programs, outline how you will ensure qualified trainers, assess learning outcomes, and continuously improve the program based on participant feedback.
5. Sustainability and Scalability
Funders are interested in projects that create a lasting impact beyond the funding period. Address the sustainability of your project by outlining how you plan to secure long-term resources. Consider exploring avenues such as partnerships, community engagement, or income-generating activities to ensure the continuity of your project.
Furthermore, discuss the potential for scalability, illustrating how successful outcomes can be expanded to benefit larger populations or replicated in other communities. Imagine this section as the promise of an enduring legacy - one that will continue to create ripples of positive change long after the initial funding ends.
6. Budget and Financial Plan
In this final piece of the puzzle, present a well-structured and transparent budget that accurately reflects the financial needs of your project. Think of the budget as the roadmap for your project's financial journey. Offer a detailed breakdown of estimated costs for each activity, ensuring that your budget aligns with your project's goals and expected outcomes. Justify your funding request, assuring funders that their investment will be used efficiently and responsibly.
Tips for Writing a Winning Concept Note
1. Know Your Audience
Before embarking on your concept note, conduct thorough research on the funding organization or donor. Tailor your document to align with their specific funding priorities and requirements. Consider this step as the process of understanding the preferences and expectations of your audience - ensuring that your concept note resonates with their interests.
2. Be Clear and Concise
Remember, concept notes are typically brief, ranging from one to three pages. Craft your narrative with clarity, avoiding jargon or technical language that may hinder comprehension. Present the most critical aspects of your project with eloquence and impact, creating a compelling story that is easy to follow.
3. Demonstrate Expertise and Capacity
Build trust with funders by providing evidence of your organization's expertise and track record in implementing similar initiatives. Clearly articulate your team's capacity to execute the project successfully and manage potential challenges. Use past successes and testimonials from beneficiaries to illustrate your competence in making a difference.
4. Tell a Compelling Story
Infuse your concept note with compelling storytelling techniques, bringing your project's vision and passion to life. Engage funders emotionally while maintaining a logical and data-driven approach to your proposal. Imagine this tip as the art of weaving an unforgettable narrative that leaves funders eager to know more about your project.
5. Seek Feedback and Review
Before finalizing your concept note, seek feedback from peers, mentors, or experts in the field. Incorporate their suggestions to enhance the clarity and persuasiveness of your proposal. Treat this step as a collaborative process of refining your masterpiece, ensuring that every word and element is finely tuned for success.
Writing a compelling concept note is a powerful skill that can open doors to funding opportunities and turn your ambitious ideas into tangible projects. By understanding the purpose and elements of a concept note and implementing effective writing strategies, you can confidently pursue funding opportunities, secure resources, and make a tangible impact on the world.
Remember, each concept note is a unique opportunity to showcase your vision, creativity, and dedication to creating meaningful change. So take the leap, draft your concept note, and embark on your journey to transforming the world, one impactful project at a time. Armed with this step-by-step guide, you hold the key to unlocking funding support and turning your vision into a remarkable reality. Take a look at What Funders Look for in A Winning Concept Note to learn more about how to write your concept note.
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Concept Note Template: How to write (with Samples)
A concept note is the shortest possible text requested by a donor giving information on the project idea. A concept note would also provide a framework of ideas for the NGOs, which are seeking funds. Using concept note template as a guide can make things simple, clear, and easier to understand.
Here are some sample concept notes to help you.
Training Concept Note
A Training Concept Note would give information on the training workshop. It would include background information along with statistics and in the end; it would describe briefly how the workshop would be of assistance. Using the note as a sample can be a good idea to get the information on content.
Sample Concept Note
Project Concept Note
A project concept note would give information on the relevant background of the project. It would mention the name of the project. There would be the rationale of the project, brief description, and other relevant information. It would give the reader an idea on the structure of the concept note as well.
Product Concept Note
A product concept note as the name suggests would provide information on the product being launched or a service being introduced. It would highlight the target market, description of the product, and other important and relevant information about the product.
Concept Note PDF
Conference Concept Note
A conference concept note would include information on a certain conference like when it would be, where it would be, for whom it would be, aims and objectives, and the benefits of the conference.
Basic Concept Note
A Basic Concept Note is likely to highlight an important issue, for example, the importance of education for girls. It would support the arguments by providing the relevant data and how knowledge, education can be of great help to the girls of the modern age.
Foundation Concept Note
Security Concept Note
Design Concept Note
A Design Concept Note would give information on the website of a certain client. It would discuss the colors and design of the site and other project details along with the name of the client.
Steps on how to write a concept note
- Start the concept note with a title. The header section would include information like submitted by along with the date of submission. It is important to keep in mind that the title should be short; however, it would be such that it reflects information about the project.
- Mention the background of the issue, which you are trying to address and possibly solve. Introduce the idea. Mention statistics to address the issue and define the root cause of the problem. It would be wise to provide references in order to support the statistics.
- Write the objectives and the goal, which you want to achieve through this project.
- Mention the expected results. It would be wise to use statistics.
- Mention the required budget for the project; however, the information should be comprehensive and not very detailed.
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GUIDELINE FOR WRITING RESEARCH CONCEPT NOTE
mzumbe university research concept note
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Research is an exciting adventure which if properly carried out adds richly to the student’s experience, to the school academic prestige and to the society through the new knowledge it creates which could be applied in solving related problems and in other services. Young researchers always encounter problems designing and carrying out their first study which usually is their project, thesis or dissertation. Some who are not properly guided or supervised get frustrated and drop out of their programmes because of these problems. The ideas in this paper which metamorphosed over 25 years of teaching and supervising research, represents an attempt to contribute to the solution of such problems especially for graduate students. It presents elaborately, in very simple language and in five sections, the practical steps that should guide beginning researchers on how to carry out their study and report it.
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research proposal is a comprehensive plan for a research project. It is a written description of a research plan that has to be undertaken. It determines the specific areas of research, states the purpose, scope, methodology, overall organization and limitations of the study. It also estimates its requirements for equipment (if necessary), finance and possible personnel.
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How to cite ChatGPT
Use discount code STYLEBLOG15 for 15% off APA Style print products with free shipping in the United States.
We, the APA Style team, are not robots. We can all pass a CAPTCHA test , and we know our roles in a Turing test . And, like so many nonrobot human beings this year, we’ve spent a fair amount of time reading, learning, and thinking about issues related to large language models, artificial intelligence (AI), AI-generated text, and specifically ChatGPT . We’ve also been gathering opinions and feedback about the use and citation of ChatGPT. Thank you to everyone who has contributed and shared ideas, opinions, research, and feedback.
In this post, I discuss situations where students and researchers use ChatGPT to create text and to facilitate their research, not to write the full text of their paper or manuscript. We know instructors have differing opinions about how or even whether students should use ChatGPT, and we’ll be continuing to collect feedback about instructor and student questions. As always, defer to instructor guidelines when writing student papers. For more about guidelines and policies about student and author use of ChatGPT, see the last section of this post.
Quoting or reproducing the text created by ChatGPT in your paper
If you’ve used ChatGPT or other AI tools in your research, describe how you used the tool in your Method section or in a comparable section of your paper. For literature reviews or other types of essays or response or reaction papers, you might describe how you used the tool in your introduction. In your text, provide the prompt you used and then any portion of the relevant text that was generated in response.
Unfortunately, the results of a ChatGPT “chat” are not retrievable by other readers, and although nonretrievable data or quotations in APA Style papers are usually cited as personal communications , with ChatGPT-generated text there is no person communicating. Quoting ChatGPT’s text from a chat session is therefore more like sharing an algorithm’s output; thus, credit the author of the algorithm with a reference list entry and the corresponding in-text citation.
When prompted with “Is the left brain right brain divide real or a metaphor?” the ChatGPT-generated text indicated that although the two brain hemispheres are somewhat specialized, “the notation that people can be characterized as ‘left-brained’ or ‘right-brained’ is considered to be an oversimplification and a popular myth” (OpenAI, 2023).
OpenAI. (2023). ChatGPT (Mar 14 version) [Large language model]. https://chat.openai.com/chat
You may also put the full text of long responses from ChatGPT in an appendix of your paper or in online supplemental materials, so readers have access to the exact text that was generated. It is particularly important to document the exact text created because ChatGPT will generate a unique response in each chat session, even if given the same prompt. If you create appendices or supplemental materials, remember that each should be called out at least once in the body of your APA Style paper.
When given a follow-up prompt of “What is a more accurate representation?” the ChatGPT-generated text indicated that “different brain regions work together to support various cognitive processes” and “the functional specialization of different regions can change in response to experience and environmental factors” (OpenAI, 2023; see Appendix A for the full transcript).
Creating a reference to ChatGPT or other AI models and software
The in-text citations and references above are adapted from the reference template for software in Section 10.10 of the Publication Manual (American Psychological Association, 2020, Chapter 10). Although here we focus on ChatGPT, because these guidelines are based on the software template, they can be adapted to note the use of other large language models (e.g., Bard), algorithms, and similar software.
The reference and in-text citations for ChatGPT are formatted as follows:
- Parenthetical citation: (OpenAI, 2023)
- Narrative citation: OpenAI (2023)
Let’s break that reference down and look at the four elements (author, date, title, and source):
Author: The author of the model is OpenAI.
Date: The date is the year of the version you used. Following the template in Section 10.10, you need to include only the year, not the exact date. The version number provides the specific date information a reader might need.
Title: The name of the model is “ChatGPT,” so that serves as the title and is italicized in your reference, as shown in the template. Although OpenAI labels unique iterations (i.e., ChatGPT-3, ChatGPT-4), they are using “ChatGPT” as the general name of the model, with updates identified with version numbers.
The version number is included after the title in parentheses. The format for the version number in ChatGPT references includes the date because that is how OpenAI is labeling the versions. Different large language models or software might use different version numbering; use the version number in the format the author or publisher provides, which may be a numbering system (e.g., Version 2.0) or other methods.
Bracketed text is used in references for additional descriptions when they are needed to help a reader understand what’s being cited. References for a number of common sources, such as journal articles and books, do not include bracketed descriptions, but things outside of the typical peer-reviewed system often do. In the case of a reference for ChatGPT, provide the descriptor “Large language model” in square brackets. OpenAI describes ChatGPT-4 as a “large multimodal model,” so that description may be provided instead if you are using ChatGPT-4. Later versions and software or models from other companies may need different descriptions, based on how the publishers describe the model. The goal of the bracketed text is to briefly describe the kind of model to your reader.
Source: When the publisher name and the author name are the same, do not repeat the publisher name in the source element of the reference, and move directly to the URL. This is the case for ChatGPT. The URL for ChatGPT is https://chat.openai.com/chat . For other models or products for which you may create a reference, use the URL that links as directly as possible to the source (i.e., the page where you can access the model, not the publisher’s homepage).
Other questions about citing ChatGPT
You may have noticed the confidence with which ChatGPT described the ideas of brain lateralization and how the brain operates, without citing any sources. I asked for a list of sources to support those claims and ChatGPT provided five references—four of which I was able to find online. The fifth does not seem to be a real article; the digital object identifier given for that reference belongs to a different article, and I was not able to find any article with the authors, date, title, and source details that ChatGPT provided. Authors using ChatGPT or similar AI tools for research should consider making this scrutiny of the primary sources a standard process. If the sources are real, accurate, and relevant, it may be better to read those original sources to learn from that research and paraphrase or quote from those articles, as applicable, than to use the model’s interpretation of them.
We’ve also received a number of other questions about ChatGPT. Should students be allowed to use it? What guidelines should instructors create for students using AI? Does using AI-generated text constitute plagiarism? Should authors who use ChatGPT credit ChatGPT or OpenAI in their byline? What are the copyright implications ?
On these questions, researchers, editors, instructors, and others are actively debating and creating parameters and guidelines. Many of you have sent us feedback, and we encourage you to continue to do so in the comments below. We will also study the policies and procedures being established by instructors, publishers, and academic institutions, with a goal of creating guidelines that reflect the many real-world applications of AI-generated text.
For questions about manuscript byline credit, plagiarism, and related ChatGPT and AI topics, the APA Style team is seeking the recommendations of APA Journals editors. APA Style guidelines based on those recommendations will be posted on this blog and on the APA Style site later this year.
Update: APA Journals has published policies on the use of generative AI in scholarly materials .
We, the APA Style team humans, appreciate your patience as we navigate these unique challenges and new ways of thinking about how authors, researchers, and students learn, write, and work with new technologies.
American Psychological Association. (2020). Publication manual of the American Psychological Association (7th ed.). https://doi.org/10.1037/0000165-000
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COMMENTS
Overview of the lecture Defining a concept note Significance of the concept note for student research project Structure of a concept note Title Background Aim Objectives
Concept notes are important documents that serve as a brief outline of a project. They are used to present a proposed project to potential stakeholders and funders, and are usually requested before a full project proposal is submitted. If you are planning to embark on a new project, it is essential to know how to write a concept note. In this guide, we'll take you through the step-by-step ...
Write to your audience. A concept paper is a piece of academic writing, so use a professional tone. Avoid colloquialisms, slang, and other conversational language. Your concept paper should use the same tone and style as your accompanying research paper. Write according to your reader's familiarity with the subject of your concept paper.
This article provides some tips and guidance on how to write a concept paper for PhD as well as the general format of the concept paper.
Learn how to write a concept paper for research with a practical sample from Dr Lango, a seasoned academic on ResearchGate.
A concept paper is a short document written by a researcher before starting their research project, with the purpose of explaining what the study is about, why it is important and the methods that will be used. The concept paper will include your proposed research title, a brief introduction to the subject, the aim of the study, the research ...
Concept paper holds significant importance as a precursor to a full-fledged research proposal in academia and research. Read more.
Guidelines to Develop Concept Note for Research Students/ Ph .D. Aspirants in Various Universities Research means simply to search something again, explore something new or to add
Five-page concept note - uploaded as a Microsoft Word file type Title The title of the Research Proposal must reflect clearly and succinctly the area of the research that is to be embarked on. The title should be self-explanatory when standing alone.
A concept paper for a Ph.D. is a written statement outlining the objectives and concepts of a proposed research study. It acts as an introduction to your dissertation or full thesis. It is also an important part of the application process for Ph.D. programs and helps the admissions committee evaluate a student's research potential.
If your concept note piques their interest, you may be invited to submit a full proposal. Writing an effective concept note is an art, and it requires careful planning, clear communication, and an understanding of . Let's delve into the tips and strategies that will help you create a concept note that stands out in the crowd.
In this video, I discuss the purpose of a concept paper at the PhD level, as well as how to write a concept paper.
A concept paper is one of the first steps in helping you fully realize your research project. Here's a definitive guide on how to write one.
The main objective of a concept note is to capture the attention of potential funders, enticing them to invite you to submit a comprehensive project proposal. Imagine the concept note as your project's golden ticket, granting you access to a world of funding opportunities. Concept notes serve as an essential screening mechanism for both funders ...
Title page of the proposal shall indicate, the research title, the full name (starting with first name, second name and last name) following the words: [PhD or Masters Research Proposal] (well centred) after then the name of the department should be written as shown in Appendix 1(b)].
Concept Note Template: How to write (with Samples) A concept note is the shortest possible text requested by a donor giving information on the project idea. A concept note would also provide a framework of ideas for the NGOs, which are seeking funds. Using concept note template as a guide can make things simple, clear, and easier to understand.
Some concept papers may not even include an amount requested. 5. The fifth and final section provides the Contact Information of the applicant organization's chief executive or his/her designee authorized to make funding requests. The above is a suggested general outline for a concept paper.
Concept note writing is crucial for anyone seeking funding for their project. An effective concept note requires a clear understanding of the project, relevant research, and proper planning.
A concept note is perhaps the shortest expression of a project idea given on paper to a donor. But what does it actually mean and how can you streamline your concept note to make sure your project ...
Concept Note has many advantages for NGOs seeking funds. It practically gives a framework for ideas when they are organized on paper. It is also the first expression of the project and gives the flexibility for the organization to work and re-work on idea before presenting it to the donor. What are the contents of the Concept Note?
APPENDIX ICONCEPT NOTE: FORMAT AND EVALUATIONCall for Proposals is now in two stages: first, the submission of a Concept Note that briefly describes the research project idea or concept; next, submission of the. ull application form after initial evaluation. These concept notes will be evaluated; and the best concept notes will be selected and ...
The concept note will have the following five main elements: Title of your study Background of the study Problem statement Research objectives Research questions A. Title of your study The title of study originates from the discipline of your studies, that is we expect a BAF student to focus on Accounting and Finance related disciplines and BBA ...
Understanding how to write a Concept Note through a Simple Q&A A concept note is a summary of an idea or project. It is typically used to give an overview of the main points, goals, and objectives of the proposed project and to describe the approach that will be taken to achieve these goals. Concept notes are often used in the nonprofit industry to provide potential donors with a snapshot of ...
The professional title page includes the paper title, author names (the byline), author affiliation(s), author note, running head, and page number, as shown in the following example. Follow the guidelines described next to format each element of the professional title page.
Thank you to everyone who has contributed and shared ideas, opinions, research, and feedback. In this post, I discuss situations where students and researchers use ChatGPT to create text and to facilitate their research, not to write the full text of their paper or manuscript.
A think-tank with ties to Trump has set out a vision for another term in office. The former president denies any links.