meaning of an application letter

How to Write an Application Letter (Sample Included!)

Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.

But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.

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What is an application letter?

An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.

While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.

Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.

How is an application letter different from a cover letter?

Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.

An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.

On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.

Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.

Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.

When do you need to send an application letter?

Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:

• Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
• Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
• Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
• Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.

7 tips on how to write a job application letter

Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:

1. Research the company—at least do a quick Google search!

Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.

“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”

2. Use a professional format and design

Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.

There are many layouts online that you can use. Find one that represents your style and complements your resume.

3. Make it engaging from the start with a strong opening

Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.

4. Highlight your qualifications—what you can’t fully convey in your resume

In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”

Avoid repeating information from your resume; instead, expand on your most relevant experiences.

5. Show enthusiasm and genuine interest

Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.

6. Keep it concise

While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.

7. Proofread carefully

Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.

Letter of application sample

Here's a super complete example of application letter to help you get started:

August 1, 2024

Ms. Jane Doe

Hiring Manager

Innovative Solutions Inc.

456 Maple Avenue

Springfield, IL 62705

Dear Ms. Doe,

I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.

In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.

I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.

My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.

Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.

123 Elm Street

Springfield, IL 62704

[email protected]

(555) 123-4567

Template for an application letter

You can also use the following application format to structure your application letter for a job:

[Recipient’s name]

[Company’s name]

[Company’s address]

[City, State, ZIP Code]

Dear [Recipient’s name],

I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.

In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].

I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.

Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].

[Your Name]

[Your address]

[Your email address]

[Your phone number]

Common mistakes to avoid

When writing a letter of application for employment, be aware of these common mistakes:

• Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
• Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
• Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
• Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.

Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview

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• Career Planning
• Finding a Job
• Cover Letters

Job Application Letter Format and Writing Tips

• Tips for Writing an Application Letter

Job Application Letter Format

Job application letter template, job application letter example.

• Job Application Email Example

A job application letter (also known as a cover letter) is a letter you send with your resume to provide information on your skills and experience. This letter is your chance to “sell” yourself to an employer, explaining why you are an ideal candidate for a position.

When you write your job application letter, it’s essential to pay close attention to formatting . There’s a right way to format a cover letter; deviate from the standard guidelines and hiring managers may drop you from consideration.

In fact, anything that makes your job application letter appear less than professional can prevent hiring managers from taking you seriously as a candidate. Make sure your cover letter is formatted properly and is free from errors before you send. 

Tips for Writing a Job Application Letter

Do not copy your resume. A cover letter is a sales pitch. The purpose of this letter is to convince the hiring manager that you’re a strong candidate and to highlight your relevant experience and abilities. Your application letter should show how exactly your background makes you a good fit for a particular position. In contrast, your resume is a general record of your experience, education, and accomplishments.

Tailor each application letter to the job. As mentioned above, emphasize in your letter why you are an ideal candidate for the specific job. This requires that you personalize each letter to fit the company and position. Match your qualifications to the job posting by highlighting the skills, experience, and requirements listed in the description.

Be professional. Application letters have a fairly rigid format—as hiring managers read your letter, they will expect to see certain information included in set areas. You have freedom within the structure to be personable, but it is important to stick to a certain level of formality. Pay particular attention to the professionalism of your salutation . You wouldn't, for instance, want to refer to the letter's recipient by their first name unless specifically requested.

Carefully proofread. Employers are likely to overlook an application with a lot of errors. Therefore, read through your cover letter, and even consider asking a friend or career counselor to read the letter. Proofread for grammar and spelling errors. Be particularly mindful to spell the letter recipient's name correctly, as well as the company name.

Follow business letter format. Use business letter format when writing your letter. If you’re sending a typed hard-copy letter, be sure to lead with a paragraph containing your address, followed by the date, followed by the address of the recipient. If you’re sending an email, you can omit the address and date sections.  

Decide whether to send a hard copy or email. The main difference in formatting an email application letter is that you need to include a subject line that clearly lays out your purpose for writing, e.g. “Graphic Designer—Joe Smith.” And, instead of placing your contact information at the top of the letter, as you would in a hard copy, you'll include it below your signature.

Since your application letter will be accompanied by your resume, make sure the letter does not duplicate your resume exactly.

Use this formatting information as a guideline when writing your customized application letters , so you know what information goes where.  

Contact Information Name Address City, State Zip Code Phone Number Email Address

Employer Contact Information (if you have it) Name Title Company Address City, State Zip Code

Salutation Dear Mr./Ms. Last Name, (leave out if you don't have a contact)

Body of Application Letter The body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. See below for a paragraph-by-paragraph breakdown of the body of the letter.

First Paragraph The  first paragraph  of your letter should include information on why you are writing. Mention the job you are applying for and where you found the job listing. Include the name of a mutual contact, if you have one. You might conclude by briefly and concisely saying why you think you are an ideal candidate for the job.

Middle Paragraph(s) The next section of your application letter should describe what you have to offer the employer.

It can be a single paragraph, or you can break it up into a couple of paragraphs. If the section gets lengthy, you may use bullet points to break up the text. Remember, you are interpreting your resume, not repeating it.

Mention specifically how  your qualifications match the job  you are applying for. In this portion of the letter, make your case for your candidacy.

It can be helpful to spend some time researching the company —this knowledge and insight helps you make an informed and persuasive argument for your candidacy.

Use specific examples whenever possible. For example, if you say that you have lots of experience working successfully on team projects, provide an example of a time you worked in a group and achieved success.

Final Paragraph Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow up.

Complimentary Close (examples)

Signature (for a hard copy letter)

Typed Signature

Download the job application letter template (compatible with Google Docs and Word Online) or see below for more examples.

Melissa Brown 11 South Street Harbor View, Maine 04005 555-555-5555 melissa.brown@email.com

July 14, 2021

Jason Rivera Human Resources Director Avery Solutions, Inc. 700 Commerce Way Harbor View, Maine 04005

Dear Mr. Rivera,

I was excited when my former colleague, Stephanie Taylor, told me that you were hiring for a Human Resources Specialist at Avery Solutions.

Stephanie has told me how important teamwork is to your group at Avery, and how much you need an HR Specialist who can fit in with the department and hit the ground running on day one. I believe that I am the ideal candidate for your team.

In my current job at Smith Group, I created and run our onboarding program, including organizing background checks and new hire orientation. I also have extensive experience in:

• Data reporting/data entry on HRIS software
• Recruiting and hiring processes, including creating job descriptions and postings, screening resumes, and scheduling interviews
• Producing company events, such as the annual company-wide picnic (100+ employees from across the country)

I’d love to speak with you about my qualifications and what I can do for your team. I’ve attached my resume for your consideration. Please don’t hesitate to contact me on my cell at 555-555-5555 with questions or to arrange an interview.

Best regards,

Signature (hard copy letter)

Melissa Brown

Job Application Email Example 

Subject Line: George Woo – Editorial Assistant

Dear Ms. Cortez,

I was excited when Ada Wilson told me that you were looking for an editorial assistant with a background in rights and research and a passion for digital media. She suggested that I throw my hat in the ring, and I’d love the opportunity to tell you more about what I can offer your team.

I’ve interned for Ada’s team for the past three summers, developing extensive experience with the rights and research process. Last year, I was instrumental in securing the rights to include Sara Frey’s poems in our digital anthology – a first for an online publisher, according to Ms. Frey’s estate.

I also have:

• Expertise with most popular content management systems, including WordPress
• Analytics knowledge, including expert-level facility with Google Analytics
• A strong work ethic and commitment to meeting deadlines

I hope you’ll reach out at your convenience to tell me more about your team’s goals and needs for the coming year. You can reach me on my cell at 555-123-4567 or via email at George.Woo@email.com.

How to Get Your Application Noticed

Don’t copy your resume: Your job application letter is a sales pitch. Don’t regurgitate your resume; instead, use this document to sell the hiring manager on your skills.

Tailor your application letter to the job: Match your skills and qualifications to the job description, highlighting those that make you an ideal candidate.

Be professional: Use business letter format and be sure to proofread your letter before you send.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

CareerOneStop. " Write Effective Cover Letters ." Accessed July 14, 2021.

Purdue University. " Writing the Basic Business Letter ." Accessed July 14, 2021.

• Mar 26, 2024
• 11 min read

How to Write a Job Application Letter (Tips and Examples)

Your guide to getting your foot in the door.

Joanna Zambas

Content Manager and Career Expert

Reviewed by Chris Leitch

Do you have your heart set on a specific company but have never seen them post a single vacancy? And are you on the verge of giving up completely, and convinced you’re going to be jobless and broke for the rest of your life?

Well, don’t crumple your  perfectly written résumé  in a ball of paper just yet — there’s still hope for you!

All you need to do is write an awesome job application letter.

Application letters are a great way to get your foot in the door of a company that hasn’t advertised a position or when you’re applying for an academic program or an  internship .

So, what are you waiting for?

Read on to find out how to write a great job application letter (and land that  dream job  of yours in the process)!

What is a job application letter/email?

Whereas cover letters are used when applying for a specific vacancy, and include details which are complementary to what’s on the applicant’s résumé, application letters are submitted when there is no job opening, and they tend to be more detailed.

Unlike cover letters, which usually span about one page, application letters can be twice as long.

How should you structure your letter?

The structure and formatting of your application letter is just as important as the words you use to sell your skills and enthusiasm for the job. The pointers below will help you deliver your message in a professional and effective way.

Sender’s address

Begin your letter with your address listed in the left-hand corner of the page. In the US, it’s acceptable to list your address in the right-hand corner. (Skip this step if you’re going to send your application via email.)

If you’re applying via email, create an email address for professional use if you haven’t already. This should include your first and last names or initials — no nicknames or years of birth! Two appropriate examples are [email protected] and [email protected] .

As with any official letter, include the date of your letter below your address.

Subject line

The  subject of your email  should make the manager want to read more and not automatically press the “Delete” button. It could be something like: “Social Media Expert with over 5 Years of Experience”.

Inside address

The company’s address should appear a few lines below your address and the date. Skip this if you’re sending an email.

As with any formal letter, you need to open with the correct formal salutation (such as “Dear Mr [surname]” or “Dear Ms [surname]”).

It’s also best to find out who the head of the department is, and address your letter directly to them to show that you’ve taken the time to really do your research. If you begin with “Dear Hiring Manager”, for example, you’re potentially destroying your chances of getting the job you’re applying for.

Opening paragraph

The opening paragraph should provide details on why you’re getting in touch.

Think about what you want to achieve with this letter before forming your answer. For example, you could say that it’s been a dream of yours to work for the company and that you feel that, given the chance, you’d love to bring new skills and ideas to the table. You can also highlight any qualifications you have here.

Middle paragraph(s)

This is where you will explain why you’re suitable for the position by listing skills you’ve developed through previous work experience . Remember that this shouldn’t be a word-for-word copy of your résumé; rather, you should use this as an opportunity to expand on notable achievements.

And make sure you tailor the content of your letter to the particular job title and company you’re applying to — you don’t want to ramble on about irrelevant details.

Final paragraph

Finally, focus on what you bring to the table and how the company can benefit from your skills and experience. If you have statistics and figures to back up your claims, even better!

For example, if you’re an experienced project manager, you could say how you want to showcase your leadership skills and help the company reach its desired turnover, and then back this up with statistics on how you did just that in previous positions.

You should close your letter with a call-to-action. For example, you could say something like: “I look forward to hearing back from you to discuss any possibilities”. And don’t forget to thank the reader for their time!

Your name and signature

If you’re sending this by snail mail, opt for a handwritten signature. If, on the other hand, you’re sending an email, simply write your name, followed by your contact information.

Most application letter templates (and formal letter templates in general) use the Times New Roman typeface at 12 points. Other recommended fonts include Arial, Georgia and Calibri.

Tips for writing your letter

When it’s time to write an application letter, bear the following points in mind to ensure that your document captures the hiring manager’s attention and successfully creates the impression that you’d make a good fit for their company.

1. Include bullet points

Bullet points can be used as an effective formatting tool when writing your application letter. They can demonstrate points clearly and concisely, as well as help with the overall layout, allowing for bite-sized, readable chunks of information.

2. Make sure the language you use is easy to read

You might be a literary wizard , but those long words won’t impress the hiring manager if they make your letter difficult to read.

3. Use positive language

Positivity is the way forward when it comes to selling your skills to a potential employer. Therefore, you should use positive words when explaining your previous work experience.

These words include “assisted”, “conducted”, “executed”, “proposed” and “recommended”, which (when used right) can demonstrate your contribution and dedication to your role and organization.

4. Be creative

Depending on the industry that you’re interested in, you can be a bit creative with your approach . This means that you don’t have to follow the conventional structure of a cover letter, and can instead adopt a more story-like approach.

Should you add any attachments?

Since application letters are not submitted in response to particular job ads, but rather serve as an inquiry into any unadvertised openings which may be available, they tend to be standalone documents. That is to say they are not typically accompanied by other files.

Whereas cover letters are concise, tailored to the job posting and accompanied by résumés, your letter of application will be a more extensive account of your skills and experiences.

That being said, if you’re applying for a creative position such as that of a video editor or blog writer, it makes sense to include a few samples of your work that best represent your talent and ability.

Job application letter samples

The following application letter samples can give you an idea as to what to include in your letter, as well as how to structure it effectively.

1. Job application email sample

Dear Mr Cannon,

I have long been following your company’s growth and progress, being extremely passionate about clean, renewable energy. I remember coming across XYZ Renewables back in the early 2000s, when it was still in its early startup stages, and I admire how your leadership has grown the company since.

Having gained extensive experience as a solar consultant over the last decade, I have kept an eye out for any job opportunities with XYZ Renewables. This is why I am writing to you today: to express a keen interest in working with you in the future, should any solar consultation vacancies become available at your company.

In my current role at ABC Energies, I train new hires in advising and liaising with clients, as well as in designing and installing solar systems that cater to the needs and budget of our clients. I carry out the same duties myself, and have been commended for my customer service skills and technical know-how in solar systems installations. Over the last year, I have overseen and facilitated transactions totaling upwards of $1 million.

I appreciate you taking the time to read through my application. I hope that my skills and work experience can contribute to a fruitful collaboration down the line.

Yours sincerely,

Mark Rowling

2. Internship application email sample

Dear Ms Kipling,

Ever since I was a sophomore in high school, I’ve dreamed about pursuing an undergraduate degree in interior design and going on to work for an award-winning architectural firm. During my studies at AB College, where I graduated from just over a month ago, I became exposed to the works of various such firms, including your own.

XY Designs stood out to me for the simplicity of its designs (I am also a fan of Scandinavian interiors!) as well as its clever use of natural lighting and earthy colors and textures. In particular, I was impressed with the renovation of the Workwell coworking space you undertook and completed in 2022.

I believe that working alongside the designers on your team and under your mentorship would be an invaluable experience, which is why I am reaching out to enquire about any potential internship opportunities you may have this coming summer. During my studies, I have become proficient in using SketchUp and 3Ds Max, and completed my final project on Scandinavian interiors and architecture specifically. I am attaching a link to my final project portfolio below.

Thank you for your time, and I hope to hear back from you soon.

Respectfully,

3. Academic application letter sample

Gregory Allen Department of English AB University Syracuse, NY

Tuesday, March 26, 2024

Dear Mr Allen,

During my undergraduate studies in animation, I discovered — quite unexpectedly — a passion for writing, and specifically writing for film and television. Although up until that point I had believed myself to be a VFX artist in the making, the discovery caused me to reconsider. Today, I am writing to express my interest in the Creative Writing MA program at AB University.

During my final year at Arts College, I produced a screenplay for a short film, and found that setting up the scene and creating a whole new world in words was far more fascinating to me than trying to recreate it by moving around and rendering pixels on a screen. I received the highest mark out of everyone on my course for that piece of writing; and that was followed by my screenwriting professor’s recommendation: the way he spoke about AB University’s history and faculty removed any sort of doubt from my mind. It all became clear: this was to be my new path.

I have attached some writing samples, as per the application guidelines: my final-year screenplay as well as two pieces of prose I wrote in my free time. I hope that you may consider my application for a spot on the Creative Writing course.

I look forward to hearing back from you. Thank you for your time!

Best wishes,

Things to remember

From writing the first draft of your application letter to editing it and adding the final touches, remember to do the following:

1. Do your research

Research is one of the most important steps when it comes to  job searching ; you need to make sure that you know all there is about the organization you’re targeting and you should have a clear understanding of what their company culture is like.

2. Don’t forget to proofread

This goes without saying, but never send your application letter off without proofreading it. With so many readily available editing tools online, there’s no excuse for a careless typo or wordy sentences. Grammarly and Hemmingway are two of the most popular programs to help you perfect your writing.

3. Use their style of writing

You can usually guess a company’s style of writing from their website and publications. So, it’s important to try and keep your letter in line with this so they can see that you’re a real match for the position and that they’d be silly to not invite you for an interview.

Final thoughts

Whether you go to write a cover letter or an application letter, or even to put together a portfolio for a prospective employer to see, the same thing applies: everything you include must be related to the position you’re hoping to land.

So, before you’ve started writing, take time to consider which of your skills, qualities and achievements best portray you as a strong candidate , and how you can best convey your interest in (and suitability for) the company as a whole.

Have you ever written an application letter before? Do you have any other tips to share with fellow jobseekers? Leave us a comment in the comments section below!

Originally published on August 21, 2018. Updated by Electra Michaelidou.

Finding a Job

Job Applications

Application Letter: Definition, Types and How to write it

We are all familiar with writing the application of leave of absence at least once in our lives. If you can’t relate, there are countless other times application letters are written. It can be for a job, asking for permission to host a football competition on the school grounds, asking for a transfer certificate after your dad gets posted somewhere else, etc. Here, I will tell you how you will write a general application letter.

What is an Application Letter?

If you’ve been following, the letter you write when you request for something, ask permission for something or apply for something, is an application letter. It is usually a one-page letter. It can be written for domestic or professional purposes. It can also accompany documents sometimes, like job application letters. So to say, application letters encompass more than cover letters; they can be an inquiry and a request letter too.

Types of Application Letters:

Following this thread, application letters can be classified into 3 broad groups . They include:

• Job Application Letter ( sample )
• Academic Application Letter ( sample )
• Personal Application Letter

Examples of job application letters include:

See cover letters

Examples of academic application letters include:

• Application letter seeking permission
• Scholarship application letter
• Application for leave of absence/in advance
• Application for a seat in the hostel
• Application for a testimonial, etc.

Examples of personal application letters include:

• Loan application letter
• Rental application letter
• Application letter for a deduction of fine
• Application withdrawal letter
• Internship application letter
• Transfer application letter
• Application letter for a travel grant, etc.

Note that these personal letters can be written person-to-person or person-to-business.

Steps on How to Write An Application Letter:

Like any other basic letter writing, the application letter starts with planning. Plan on the content, enquire about the recipient, think through about the details to include, keep things simple and short, and et voilà!

Let’s break things down.

Suppose you are writing an application to your college professor for the retake of your Microeconomics exam. Here’s how you draft your piece:

• Start with the date.
• Include the name of the professor, his post, department, and name of the university. Your professor can be an external or internal faculty. If he is an external faculty, mention this and the name of your university. If not, you still should include it to make things more precise. Add his contact information.
• Follow this up with the date. Proceed to the subject line, here, application for the retake on an exam is the subject.
• In the first paragraph, introduce yourself. Mention your name, batch, and program, followed by the course name. Now state why you are writing, which is to apply for the retake of your Microeconomics exam.
• Next paragraph should mention the reasons for you to skip the exam. Make sure they are valid grounds. If you had been sick, attach prescriptions or documents from the appointment. If you had been away for personal issues, give brief details of the event.
• In the closing paragraph, ask him/her to excuse you on these grounds and to retake your exam and say how it will be beneficial to you.
• Close with your details. Don’t forget to add your contact information like the mailing ID here.

Tips to Remember:

• Take care of the readability and white space in your letter.
• Make sure your pints connect with each other. Don’t include irrelevant information since an application is to be concise by format.
• Take care of grammatical and spelling errors.
• Be sure of the dates you are writing in the letter.

Related Contents

• Appreciation Letter: Definition, Types, and How To Write it
• Proposal Letter : Definition and how to write it

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What is an application letter?

Also known as a cover letter, an application letter is a summary of your strongest and most relevant skills and abilities that will be expanded in your resume or selection criteria. It introduces you to potential employers and highlights your suitability for the position you are applying for.

All written applications should include an application letter. In many cases, your application letter is just as important as your resume. It is unlikely that your resume will be read if your application letter doesn't make a good first impression.

The Dos and Don'ts

What to include

At the top ↑ :

At the bottom ↓ :

An application letter can be structured into 3 parts:

Introduction

The beginning of your application letter should include:

The body of the application letter is where you 'sell yourself. It should address the key requirements stated in the job ad, describing how you have the required qualifications, knowledge, skills and experience.

Identify keywords, phrases and skills mentioned in the ad and focus on emphasising your strengths in these areas. It isn't necessary to include everything mentioned in the job ad. Instead, focus on three to five of the most important elements.

Points to remember:

• Keep to one theme per paragraph and support your claims with examples.
• Write persuasively
• Explain why you are interested in the position or working for the company / organisation
• State the value you will bring to the position
• Identify how your achievements and skills qualify you for the role

At the end of the letter:

Sample Cover Letter

Mailing address

Telephone number(s)

Email address

Today's date

Your addressee's name

Professional title

Organisation name

Dear Mr/Ms [last name],

RE: Application for [job role], reference number [number]

Start your application letter with a statement that establishes a connection with your reader. Briefly say what job you are applying for and where you saw the job advertisement.

The mid-section of your application letter should include short paragraphs that make relevant points about how your qualifications and skills make you a good fit for the position. You should not summarise your resume. You may include bullet points here. Choose some qualifications, skills and experience that really target the position you are applying for. Do not go overboard and save information for the interview.

Your concluding paragraph should instigate the reader to contact you for an interview. Refer to any attachments added to your application. Show appreciation for consideration and say thank you.

Yours sincerely, 

(Include your contact details here if you do not add them at the top of the letter)

Further Support

Below are some useful links providing further support with:

They also include example cover letters. Please note, it is important to use examples as a guide only. DO NOT copy the examples and use them as your own.

• What is a Cover Letter? Useful advice and tips from seek.com.
• Cover Letters - The Good and The Bad A few simple tips from seek.com to help you get your cover letter noticed.
• Cover Letters - Monash University More advice about format and content of a cover letter, as well as industry specific examples.

Additional Resource

Featured Resources

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• Next: Selection Criteria >>
• Last Updated: Jun 16, 2022 9:36 PM
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Copyright © 2019 Australian National Institute of Management and Commerce (IMC) Registered Higher Education Provider TEQSA PRV12059 | CRICOS 02491D Top Education Group Ltd ACN 098 139 176 trading as Australian National Institute of Management and Commerce (IMC) All content is subject to change.

Essential Components of a Powerful Job Application Letter

• July 22, 2024

A well-crafted job application letter is crucial in today’s competitive job market. It’s your first chance to make a lasting impression and differentiate yourself from other candidates. This guide will walk you through the essential components of a powerful job application letter, ensuring you capture the attention of potential employers and increase your chances of landing your dream job.

Image source : Pexels

Introduction

A job application letter, or a cover letter, accompanies your resume when you apply for a job. It provides an opportunity to introduce yourself, highlight your qualifications, and explain why you are a perfect fit for the position . In this blog, we’ll explore the key components that make a job application letter stand out.

Contact Information

The first step in crafting your job application letter is to include your contact information at the top. This ensures that the employer can easily reach you.

Employer’s Information

Below your contact information, include the employer’s contact details. This demonstrates professionalism and attention to detail.

Address the job application letter to a specific person whenever possible. This personal touch shows that you have taken the time to research the company.

Engaging Opening Paragraph

Your opening paragraph should grab the employer’s attention and make them want to read more. Mention the job you are applying for and where you found the job posting.

Highlight Relevant Skills and Experiences

In the body of your letter, highlight your most relevant skills and experiences. Use specific examples to demonstrate how your background makes you an ideal candidate for the position.

Align with the Company’s Goals

Show that you understand the company’s mission and goals, and explain how you can contribute to their success.

Closing Paragraph with a Call to Action

Your closing paragraph should reinforce your enthusiasm for the position and prompt the employer to take action. Include a call to action, such as requesting an interview.

Professional Closing

End your letter with a professional closing, followed by your signature.

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Tips for Writing a Powerful Job Application Letter

Use a professional tone.

Maintain a professional and respectful tone throughout your letter. Avoid slang and overly casual language.

Keep your letter concise and to the point. Aim for one page in length, and focus on the most relevant information.

Customize for Each Job

Tailor your letter for each job application. Customize your skills and experiences to match the specific requirements of the job posting.

Proofread Carefully

Proofread your letter multiple times to catch any spelling or grammar errors. Consider having a friend or family member review it as well.

Use Keywords

Incorporate keywords from the job description into your letter. This can help your application get noticed by applicant tracking systems (ATS) and hiring managers.

Show Enthusiasm

Express genuine enthusiasm for the position and the company. Employers want to hire passionate candidates about the role and the organization.

A powerful job application letter can significantly enhance your chances of securing an interview and landing your desired job. By including the essential components outlined in this guide, you can create a compelling letter that showcases your qualifications and demonstrates your enthusiasm for the position. Customize each letter, maintain a professional tone, and proofread carefully. Good luck with your job search!

Tap into AI-powered cover letter magic, get tailor-made advice, and explore our stash of standout samples.

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Solicited Application Letters: Writing an Effective Letter

Solicited Application Letters are written in response to a job advertisement or a vacancy announcement. This is a common way of applying for jobs, especially when applying through job search websites or company career portals. In this article, we will focus on how to write an effective Solicited Application Letter that will help you increase your chances of landing a job.

Definition of Solicited Application Letters

Solicited Application Letters are also known as cover letters or job application letters. These are documents that are sent with your resume to introduce yourself and explain the reasons why you are a good fit for the position you are applying for.  They are called “solicited” because you are submitting an application in response to a specific job posting or advertisement.

Importance of Writing an Effective Letter

The main purpose of a Solicited Application Letter is to convince the employer that you are the right candidate for the job. Writing an effective letter is crucial because it gives you an opportunity to make a good first impression and stand out from other applicants. An effective Solicited Application Letter should be tailored to the job requirements, highlight your skills and experience, and demonstrate your enthusiasm for the job.

Writing an effective Solicited Application Letter is essential when applying for jobs. It can be the key to getting your foot in the door and securing an interview. Follow these tips to write a winning letter and increase your chances of landing your dream job.

Understanding the Job Description

When it comes to writing an effective solicited application letter, the first and most crucial step is to gain a clear understanding of the job description. This involves analyzing the job requirements and researching the company to tailor your letter to their specific needs.

Analyzing the Job Requirements

Analyzing the job requirements means going beyond just reading the job title and basic duties. It requires a thorough understanding of the skills, experience, and qualifications the employer is looking for. Take note of any specific qualifications or certifications required, as well as any desired soft skills like communication or teamwork ability.

Once you have a clear understanding of the job requirements, you can use this information to highlight your most relevant skills and experience in your application letter. This will show the employer that you have what it takes to excel in the role and set you apart from other candidates.

Researching the Company

In addition to understanding the job requirements, it’s important to research the company you’re applying to. This shows that you’re genuinely interested in the role and have taken the time to learn about the company and its values. Start by browsing the company’s website, social media pages, and any recent news articles about the company.

Focus on their mission, values, and culture, and think about how you can align your skills and experience with their goals. If the company has any current projects or initiatives, mention them in your application letter and explain how you could contribute to their success.

Understanding the job description and researching the company is essential for writing an effective solicited application letter. By tailoring your letter to the employer’s specific needs and demonstrating your interest in the company, you’ll have a better chance of standing out and landing your dream job.

Crafting a Compelling Opening Paragraph

An effective solicited application letter begins with a compelling opening paragraph that immediately captures the reader’s attention. This opening paragraph serves as your chance to make a good first impression and set the tone for the rest of your letter. A strong opening can compel the hiring manager to read on, while a weak one can lead to your application being overlooked.

Making a Good First Impression

Your opening paragraph needs to be interesting, engaging, and impactful. You want to start with a hook that draws the reader in and makes them want to keep reading. This might be a statement that highlights your skills or experience, a personal anecdote that relates to the job, or a powerful quote that sets the tone. Whatever approach you take, it should be tailored to the company and position you’re applying to.

Beyond being interesting, your opening paragraph also needs to be well-written and professional. This means using correct grammar, punctuation, and spelling, as well as avoiding slang or overly casual language. Remember, you want to convey that you’re a serious candidate who takes the application process seriously.

Avoiding Common Opening Mistakes

Along with crafting a great opening, it’s also important to avoid some common mistakes that can weaken your application. One of the biggest mistakes is starting off with a generic or vague statement, such as “I am writing to express my interest in the open position.” This type of opening does little to capture the reader’s attention or differentiate you from other applicants.

Another mistake is being too self-promotional or boastful in your opening, such as saying “I am the best candidate for the job.” While it’s important to highlight your strengths, it’s also important to remain humble and let your qualifications speak for themselves.

Finally, avoid opening paragraphs that are too long or rambling. Remember that the hiring manager likely has many applications to review, so you want to be concise and get to the point quickly. Aim for a paragraph that is no more than five sentences and effectively communicates your interest in the position and qualifications.

By crafting a compelling opening paragraph that makes a good first impression and avoiding common mistakes, you can increase your chances of catching the hiring manager’s attention and moving on to the next stage of the application process.

Highlighting Relevant Skills and Qualifications

One of the most important parts of a solicited application letter is showcasing your relevant skills and qualifications. This helps the employer quickly see how you match their needs and requirements. But it’s not just about listing your qualifications; it’s also important to highlight your experience and accomplishments.

Showcasing Experience and Accomplishments

Employers want to know what you have done in the past that makes you a good fit for their job. This is where highlighting your experience and accomplishments can make a big difference. Instead of just stating your job title and responsibilities, think about what you have achieved in each role.

For instance, instead of saying “Managed social media accounts”, you could say “Increased social media engagement by 50% through targeted content and strategic advertising campaigns”. This not only shows your experience, but also highlights your accomplishments and how you can bring value to the company.

Aligning Your Experience with the Job Requirements

When highlighting your experience and accomplishments, it’s important to align them with the job requirements. This means taking the time to understand what the employer is looking for and tailoring your application letter to match those needs.

To do this, carefully read the job posting and identify the key skills and qualifications they are looking for. Then, use specific examples from your past experience to show how you meet those requirements.

For instance, if the job posting emphasizes the need for strong communication skills, highlight your experience in public speaking or your success in leading a team through a difficult project. This shows the employer that you not only have the required skills, but also understand their importance in the job.

Showcasing your relevant skills, experience, and accomplishments is crucial in a solicited application letter. By aligning your experience with the job requirements, you can demonstrate your value to the employer and increase your chances of landing an interview.

Articulating Your Value Proposition

One of the most critical components of a solicited application letter is to communicate your value proposition effectively. A value proposition is the unique value that you bring to the table as a candidate, which should set you apart from the competition.

When it comes to communicating your unique selling points, it is essential to keep in mind that your letter should be tailored to the job description and the company’s needs. You may have several talents and qualifications, but it’s necessary to highlight the ones that are most relevant to the position.

To begin with, it’s important to do your research about the company and the role. Review the job posting and the company’s website, paying particular attention to the requirements and the company’s mission and values. This information can provide valuable insights into the types of skills and qualities that the company is looking for in its employees.

Once you have a good understanding of the role and what the company is looking for, you can start articulating your value proposition. Here are some tips to help you get started:

Focus on results: Instead of just listing your skills, focus on the results you’ve achieved. For example, instead of saying that you have excellent communication skills, provide an example of where you have communicated effectively, improving overall team performance.

Communicate your passion: Hiring managers often want to know that you are genuinely interested in the company and the job. Highlight your passion for the industry or the role and demonstrate how your enthusiasm translates into your work.

Show your problem-solving skills: Companies are always looking for employees who are great problem-solvers. Provide examples that demonstrate how you have solved problems in the past, showcasing your skills and experience in tackling complex issues.

Highlight your unique skills: Identify the skills, qualities, and experiences that set you apart from your competition. These unique selling points may include your specific knowledge of the industry, your certifications, or your ability to apply a unique perspective to problem-solving.

The goal is to use your value proposition to demonstrate the value that you can bring to the role. It’s essential to show the hiring manager how you can make a meaningful impact on the company and the team. By following these tips and using specific examples from your experience, you can articulate your value proposition effectively, making a compelling case for your candidacy.

Tailoring the Letter to the Specific Job

When writing a solicited application letter, it is important to customize it to the specific company and position you are applying for. This shows that you have done your research and are truly interested in the job.

To customize your letter, start by researching the company. Look at their website, their LinkedIn page, and any other resources that might give you an idea of their culture and values. Then, find a connection between those values and your own experience, skills, and achievements. This will show the employer that you understand their needs and are a good fit for the position.

Next, review the job description and make note of any keywords or phrases that stand out. These might include specific skills, certifications, or experiences that are required or preferred. Use these keywords in your letter to show that you have the qualifications they are looking for.

For example, if the job description mentions experience in project management, be sure to highlight your experience in managing complex projects. If the job requires a certain certification, mention that you have obtained it. By using these keywords, you show that you are not just sending a generic letter, but one that specifically addresses the needs of the job.

When customizing your letter, remember to keep it professional and concise. Don’t go into too much detail about your personal life or unrelated experiences. Stick to the relevant qualifications that make you a strong candidate for the position.

Customizing your letter shows that you are invested in the job and have taken the time to research and understand the company and position. This can set you apart from other applicants and increase your chances of getting an interview. Remember to use keywords from the job description and highlight your relevant experience and skills to create an effective solicited application letter.

Writing an Engaging Body Paragraph

One of the most crucial parts of a solicited application letter is the body paragraph. This is where you can showcase your understanding of the company culture and describe how you fit into the company’s goals.

When writing your application letter’s body paragraph, it is essential to research the company thoroughly. This includes reviewing the company’s values, mission statement, and social media to gain further insight into their overall culture. Once you have a solid understanding of the company’s personality, you can tailor your language to align with their communication style.

However, understanding the company culture is not enough. You need to demonstrate how you would fit into the company’s goals. One way to do this is to relate your skills and experiences to the company’s current challenges. You can highlight your problem-solving skills and provide concrete examples of how you have achieved similar goals in your previous experience.

Another way to describe how you fit into the company’s goals is by discussing your long-term career objectives. Suppose the company’s goals resonate with your passions and career trajectory. In that case, you can express your desire to grow with the company and contribute to their success in the future.

Additionally, you can share what excites you about the company’s mission and how working for the organization aligns with your core values. By doing so, you can communicate your genuine interest in the company and the industry.

Writing an engaging body paragraph in a solicited application letter requires research, strategic language, and a personalized approach. A well-crafted body paragraph can demonstrate your understanding of the company culture and how you fit into their goals, leading to a more effective application.

Overcoming Weaknesses or Gaps in Experience

During the job application process, it’s common for applicants to encounter weaknesses or gaps in their experience or resume that may hinder their chances of getting the job they desire. It’s important to be proactive and address these challenges effectively to increase your chances of success.

Addressing Challenges in Your Background or Resume

One of the first steps in addressing any challenges in your background or resume is to identify them. Take an honest look at your qualifications and work experience, and try to anticipate any possible objections that a potential employer might have. For example, if you don’t have a required certification, or if you have a gap in employment, be prepared to address these issues in your application.

Once you’ve identified any potential challenges, it’s important to be honest about them in your application. Don’t try to hide or downplay your weaknesses or gaps in experience. Instead, acknowledge them and provide solutions for overcoming them.

Providing Solutions to These Challenges

When addressing weaknesses or gaps in your experience or resume, it’s important to be proactive and provide potential solutions to any issues. Here are some strategies to consider:

Highlight transferable skills.  If you lack experience in a particular area, focus on transferable skills that you possess that are relevant to the job you’re applying for. For example, if you’re applying for a marketing position but lack direct marketing experience, highlight skills like communication, creativity, and analytical thinking that are relevant to the role.

Seek out training or education opportunities.  If you lack a required certification or degree, consider seeking out opportunities to complete the necessary training or education. You may need to invest time or money into this, but it can pay off in the long run by making you a more competitive candidate.

Volunteer or intern.  If you have a gap in employment, consider volunteering or interning to gain experience and fill the gap. This can demonstrate your commitment and work ethic to potential employers, and can also provide valuable experience that can help you in your future career.

Address any concerns head-on.  If you anticipate that an employer may have concerns about a particular issue in your background or resume, be proactive and address it directly in your application. For example, if you were let go from a previous job, provide context and explain what you learned from the experience.

By being proactive and providing solutions for any weaknesses or gaps in your experience or resume, you can increase your chances of success in the job application process. With a thoughtful and strategic approach, you can overcome any challenges and demonstrate your value as a candidate.

Crafting an Effective Closing Paragraph

A strong closing paragraph can leave a lasting impression on your potential employer. To maximize your chances of success, you should express enthusiasm and interest in the role, while also providing your contact information and requesting follow-up.

Expressing Enthusiasm and Interest in the Role

Before wrapping up your solicited application letter, take the time to reiterate your enthusiasm and genuine interest in the role. Highlight your qualifications and how they align with the job requirements. Be specific about the skills and experience you have to offer, and how they can benefit the organization.

Use positive, welcoming language to convey your eagerness. For example, you might say: “I am excited about the opportunity to join the team and contribute my skills and experience to the organization’s mission. I have been following the company’s growth and am impressed by its commitment to innovation and excellence.”

By expressing genuine interest and enthusiasm for the role and the company, you can leave a positive impression on the reader and increase your chances of being invited for an interview.

Providing Contact Information and Request for Follow-up

Your closing paragraph should include your contact information, such as your phone number and email address. Make it easy for the employer to get in touch with you by providing clear and accurate contact details.

In addition, consider including a request for follow-up. Express your interest in hearing back from the employer, and suggest a timeline for a potential response. For example, you might say: “I would be grateful for the opportunity to discuss my qualifications further in an interview at your convenience. I will follow up with you next week to see if there is any other information I can provide, or to arrange for an interview.”

By taking the initiative to request follow-up, you demonstrate your eagerness and initiative. You also give the employer a clear sense of what to expect and when, which can help move the process forward smoothly.

Reviewing and Editing the Letter

One of the most critical steps in writing an effective solicited application letter is reviewing and editing it to ensure that it is error-free and meets the employer’s requirements. Below are two essential steps you need to take to improve your letter’s chances of making a positive impact on the employer.

Checking for Spelling and Grammar Errors

One of the biggest reasons why solicited application letters fail to make the cut is because of spelling and grammar mistakes. Nothing can turn off a potential employer faster than a sloppily written letter filled with errors. Therefore, check your letter several times to ensure that it is free of spelling and grammar mistakes.

Here are some tips to help you check for spelling and grammar errors:

• Read through your letter slowly and use a spell-checker to identify any misspelled words.
• Ensure that your punctuations, such as commas and periods, are appropriately placed.
• Read your letter again backwards to check for spelling errors.
• Print out your letter and read it aloud to yourself.

By taking the time to check for spelling and grammar errors, you demonstrate your attention to detail, which is a quality that employers value.

Getting Feedback from a Trusted Source

After you have checked your letter for language errors, you should seek feedback from a trusted source. A trusted source can help you identify and correct any weaknesses in your letter and improve its organization and wording.

Here are some guidelines to find a trusted source for feedback:

• Choose someone who is knowledgeable in the field or industry you are applying for.
• Look for someone who has experience with solicited application letters and can give constructive feedback.
• Avoid individuals who may sugarcoat their feedback or may be too harsh.

When presenting your letter for feedback, it is best to be open-minded and receptive to criticism. Remember, the goal is to improve your letter’s chances of standing out to the employer. Therefore, take note of any feedback you receive and revise your letter accordingly.

Reviewing and editing your solicited application letter is a crucial part of the job application process. By checking for spelling and grammar errors and seeking feedback from a trusted source, you can increase the likelihood of your letter making a positive impact on a potential employer.

Example of Solicited Application Letter

When it comes to applying for a specific position, it’s important to make sure that your application letter is tailored to the job and company you’re applying to. To help you get an idea of what this kind of letter looks like in action, let’s take a look at a sample solicited application letter for a marketing position:

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Understanding Job Application Letters, Functions, and How to Make It

For fresh graduates and other recent graduates, making a job application letter is something that is less familiar to do. Learn the meaning, function, and how to make the following job application letter!

Nandang Ary Pangesti - 16 August 2022

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Definition of a job application letter, function, and how to make it | Corinne Kutz Unsplash

Application letter A job application is one of the documents attached when someone applies for a job. The main function of the inclusion of a job application letter is to: recruiter find out brief data on prospective workers and the position that the prospective worker wants to apply for.

For fresh graduates and other recent graduates may make a job application letter is something that is less familiar to do. Even so, writing a correct and polite job application letter is something that must be learned. Therefore, part Human Resources (HR) management companies can glance at your profile.

What is the meaning of a job application letter? What should be included in a job application letter? What is the function of a job application letter?  The following is an explanation regarding the meaning of a job application letter. This article will be perfect for those of you who are in the process of looking for a job.

Understanding Job Application Letters

Application letter is a letter that contains a person's application to apply for a position in a company. Usually, this letter will contain a brief identity, position or job title role who is being applied for, as well as a few sentences that might convince the company to choose the person for the position he is applying for.

A job application letter is one of the most important files for a recruitment stage in a company. Part human resource development (HRD) the company will know what position the prospective worker has registered for. A good job application letter can also be a good impression, especially for positions related to administration.

You need to remember that a job application letter is a different matter from Curriculum Vitae (CV) or curriculum vitae yes! CV is a file that makes informative data about a person's life, whether it's the education history, achievements, and skills of the owner. This letter can be read by anyone from any company because the information is general

Meanwhile, a job application letter is a letter that is more personal in nature because the letter is specifically from a job applicant for one company only.

Job Application Letter Functions

A job application letter is not something that is attached to a company without intent. This job application letter has several functions that are very, very useful for both workers and recruiters. So what are the functions of a job application letter? The following are some of the functions of a job application letter:

• As a written introduction media by employees to HRD and the company
• Make HRD know who we are and what position we are applying for
• A job application letter will usually include where prospective workers get information about job vacancies, with this the company can also evaluate which platform is more effective at attracting prospective workers.
• A job application letter will usually provide information regarding any attachments that the prospective employee includes along with the document. That way, the company can ensure that the attachments of prospective workers are complete and nothing is scattered.

How to Make a Job Application Letter

A job application letter is an essential document for a job seeker . Through a job application letter, a company becomes more familiar with its prospective employees, even though it is only a brief introduction.

Well , it seems less afdal when talking about a job application letter, but it does not discuss the structure of a job application letter and how to make this letter. The following is how to write a job application letter .

Write the place and date the letter was written

The first thing that needs to be done to make a job application letter is to write down the place and date the letter was written. For example:

Surakarta, 12 August 2022

Write about the letter made and the number of attachments

Next, the job candidate needs to include terms and attachments. Writing about the above letter is intended so that the company can quickly sort out the needs of the sender of the letter.

It is also necessary for prospective workers to write down the number of attachment sheets. This attachment is adjusted to any documents that you send along with your job application letter.

If you send documents directly online , make sure to send your job application letter and attached documents in only one document file! This will make it easier for HRD to check all your documents.

Here are examples of things and attachments:

Hal : Job application

Attachment : 6 Sheets

Add Mail Destination Address

The next step, prospective workers can add a destination address or company. Here are some tips for writing addresses.

• Try to use effective sentences, there is no need to use the words To and Yth together because these two words already have the same two meanings. It's better if you use only Dear.
• The address is better not to exceed 3 lines so that the contents of the letter are shorter, denser, and clearer.
• Write the description "Road" without abbreviation
• No need to use a period at the end of each line

Example of writing address:

DailySocial.id Personal personnel

at Jalan Tebet Timur Dalam II No.14, Jakarta

Write Best Regards and Letter Opener

Greetings and the opening text is an important part of the letter because it will give an impression to the reader. The greeting that is usually included in a formal letter such as a job application letter is "With respect". 

Add Letter Content

After writing the opening, of course, the letter writer needs to write down the contents that will state the need for the letter. In addition, this section will contain the identity of the sender and a statement regarding the attachment of documents other than the job application letter.

Write a Closing Job Application Letter

Next, another job application letter structure is closing. The phrase that should not be missed in your job application letter is a thank you for recruiter .

Give Closing Greetings and Sign Full Name

Finally, make sure you have added closing greetings and put your signature and full name at the end of the letter. Well Besides that, what is no less important is to make a list of what documents you attach other than that good job application letter fillet that you send by electronic mail (email) or via physical mail envelopes.

Sample job application letter

on Jalan Tebet Timur Dalam II No.14

Yours faithfully

Based on the information I got from DailySocial.id's official Twitter account on May 10, 2022, I know that DailySocial.id is opening job vacancies for interns in the field of internal content writer . I hereby volunteer for the position, as for my data as follows.

us : Nandang Ary Pangesti

gender : Woman

mobile number : 0838xxxxxx

Email : [email protected]

I have writing experience from the Student Press and Publishing Agency organization. With the experience I've had, I'm sure I can do the job in the position I'm applying for. I have high hopes for the fulfillment of this job application. For your attention, I thank you.

Yours faithfully.

Nandang Ary Pangesti

Appendix List:

• Curriculum Vitae (CV)
• Transcripts
• Recent Photo
• Certificate
• Police Record Certificate (SKCK)

Well , that was a discussion related to a job application letter. A job application letter can be an introduction and introduction to the story sheet of a worker in a company.

Make a good job application letter so that the company's HR will glance at you. Don't forget to use polite language. Hopefully there will be good news soon for friends job seeker who is looking for a job huh! Have a good fight!

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What Is the Meaning of an Application Letter?

An application letter is a formally written one-page letter that accompanies a resume and other requested documentation in application for a job or academic program. Application letters are often synonymous with cover letters, and in addition to describing what materials are included in the application, an application letter should also take time to highlight the qualifications that prepare the writer for acceptance into the job or academic program.

Application letters typically begin with an introductory paragraph that states the position being applied to, reveals how the minimum qualifications for the position are met and asks the reader to continue reading to learn more about the applicant’s qualifications.

Paragraphs that follow the introduction paragraph typically highlight the top reasons the applicant should be considered. For experienced applicants, these paragraphs typically highlight work experience and workplace projects of significance. For less experienced applicants and new graduates, these paragraphs might highlight academic experience, such as classes taken that would be useful in this position or any particular academic projects or honors received.

An application letter should also include a concluding paragraph that express appreciation to the receiver for taking the time to consider the application. The final sentence should convey that the applicant looks toward the future by asking for a formal interview in-person, online or by phone.

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What is the difference between a solicited application letter & an unsolicited letter.

Job seekers create application letters , also called cover letters, to send to prospective employers in an attempt to get an interview. If a job is advertised and available, the person sends a solicited application letter. If the job was not announced, the person sends an unsolicited letter hoping there might be an open position within a company.

The main difference between a solicited application letter and an unsolicited one is whether a company receiving the letter announced a job opening or not. If a company announced an opening, the letter is considered solicited because it was requested. However, if a company had not asked for applications, the letter is considered unsolicited.

The goal of a solicited application letter is to obtain an interview for a specific job position which the writer mentions in the letter. For example, the writer states that she is applying for the accounts payable clerk position that is open. When a person writes an unsolicited letter, she hopes that the company has any position, within a certain area, available. This letter is more general and the writer states that she is applying, for example, to any type of managerial position within the company.

Considerations

A person writing a solicited application letter often includes where he heard about the opening. A person writing an unsolicited letter often states where he heard about the company. Both types of letters are used to state details about the writer’s qualifications, background and skill. An unsolicited letter should also include some company information, such as an interesting fact or two the writer has learned about the company.

When writing a solicited letter, address the main point of the letter immediately without spending too much time on unnecessary details. An unsolicited letter must immediately catch the reader’s interest. Employers expect solicited letters when a job opening was announced, however, if no opening was posted, employers generally are not expecting to receive application letters. Therefore, an unsolicited letter must focus on benefiting the reader and the company. An unsolicited letter must also take action by the writer stating his intentions to call the company for a follow-up discussion regarding the application.

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• DePauw University Writing Center: Application Letter/Personal Statement Writing

Jennifer VanBaren started her professional online writing career in 2010. She taught college-level accounting, math and business classes for five years. Her writing highlights include publishing articles about music, business, gardening and home organization. She holds a Bachelor of Science in accounting and finance from St. Joseph's College in Rensselaer, Ind.

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Watch CBS News

Hackers may have stolen your Social Security number in a massive breach. Here's what to know.

By Aimee Picchi

Edited By Anne Marie Lee

Updated on: August 19, 2024 / 9:51 AM EDT / CBS News

A new lawsuit is claiming hackers have gained access to the personal information of "billions of individuals," including their Social Security numbers, current and past addresses and the names of siblings and parents — personal data that could allow fraudsters to infiltrate financial accounts or take out loans in their names. 

The allegation arose in a lawsuit filed earlier this month by Christopher Hofmann, a California resident who claims his identity theft protection service alerted him that his personal information had been leaked to the dark web by the "nationalpublicdata.com" breach. The lawsuit was earlier reported by Bloomberg Law.

The breach allegedly occurred around April 2024, with a hacker group called USDoD exfiltrating the unencrypted personal information of billions of individuals from a company called National Public Data (NPD), a background check company, according to the lawsuit. Earlier this month, a hacker leaked a version of the stolen NPD data for free on a hacking forum, tech site Bleeping Computer reported . 

That hacker claimed the stolen files include 2.7 billion records, with each listing a person's full name, address, date of birth, Social Security number and phone number, Bleeping Computer said. While it's unclear how many people that includes, it's likely "that everyone with a Social Security number was impacted," said Cliff Steinhauer, director of information security and engagement at The National Cybersecurity Alliance, a nonprofit that promotes online safety.

"It's a reminder of the importance of protecting yourself, because clearly companies and the government aren't doing it for us," Steinhauer told CBS MoneyWatch.

In a statement posted to its website, NPD said the breach involved a "third-party bad actor that was trying to hack into data in late December 2023, with potential leaks of certain data in April 2024 and summer 2024."

The company added that it is working with law enforcement and government investigators. NPD said it "will try to notify you if there are further significant developments applicable to you."

Here's what to know about the alleged hack. 

What is National Public Data? 

National Public Data is a data company based in Coral Springs, Florida, that provides background checks for employers, investigators and other businesses that want to check people's backgrounds. Its searches include criminal records, vital records, SSN traces and more information, its website says.

There are many similar companies that scrape public data to create files on consumers, which they then sell to other businesses, Steinhauer said.

"They are data brokers that collect and sell data about people, sometimes for background check purposes," he said. "It's because there's no national privacy law in the U.S. — there is no law against them collecting this data against our consent."

What happened with the USDoD hack?

According to the new lawsuit, USDoD on April 8 posted a database called "National Public Data" on the dark web, claiming to have records for about 2.9 billion individuals. It was asking for a purchase price of $3.5 million, the lawsuit claims. 

However, Bleeping Computer reported that the file was later leaked for free on a hacker forum, as noted above. 

How many people have been impacted?

The number of people impacted by the breach is unclear. Although the lawsuit claims "billions of individuals" had their data stolen, the total population of the U.S. stands at about 330 million. The lawsuit also alleges that the data includes personal information of deceased individuals.

Bleeping Computer reports that the hacked data involves 2.7 billion records, with individuals having multiple records in the database. In other words, one individual could have separate records for each address where they've lived, which means the number of impacted people may be far lower than the lawsuit claims, the site noted.

The data may reach back at least three decades, according to law firm Schubert Jonckheer & Kolbe, which said on Monday it is investigating the breach.

Did NPD alert individuals about the hack? 

It's unclear, although the lawsuit claims that NPD "has still not provided any notice or warning" to Hoffman or other people affected by the breach. 

"In fact, upon information and belief, the vast majority of Class Members were unaware that their sensitive [personal information] had been compromised, and that they were, and continue to be, at significant risk of identity theft and various other forms of personal, social, and financial harm," the lawsuit claims. 

Information security company McAfee reported that it hasn't found any filings with state attorneys general. Some states require companies that have experienced data breaches to file reports with their AG offices. 

However, NPD posted an alert about the breach on its website, stating that it believes the information breached includes names, email addresses, phone numbers, Social Security numbers and mailing addresses.

Can you find out if your data was part of the hack?

There are tools available that will monitor what information about you is available on the dark web, noted Michael Blair, managing director of cybersecurity firm NukuDo. Commonly breached data includes your personal addresses, passwords and email, he added.

One such service is how Hofmann, who filed the lawsuit, found out that his information has been leaked as part of NPD breach.

"Make sure to use reputable companies to look that up," Blair said. 

What should I do to protect my information?

Security experts recommend that consumers put freezes on their credit files at the three big credit bureaus, Experian, Equifax and TransUnion. Freezing your credit is free, and will stop bad actors from taking out loans or opening credit cards in your name. 

"The biggest thing is to freeze your credit report, so it can't be used to open new accounts in your name and commit other fraud in your name," Steinhauer said. 

In its statement, NPD also urged people to put free fraud alerts on their accounts, which "tells creditors to contact you before they open any new accounts or change your existing accounts," it said. You'll have to contact just one of the three credit bureaus to create a fraud alert, and that agency will alert the others.

Steinhauer recommends consumers take several additional steps to protect their data and finances:

• Make sure your passwords are at least 16 characters in length, and are complex. 
• Use a password manager to save those long, complex passwords.
• Enable multifactor authentication, which Steinhauer calls "critical," because simply using a single password to access your accounts isn't enough protection against hackers. 
• Be on alert for phishing and other scams. One red flag is that the scammers will try to create a sense of urgency to manipulate their victims.
• Keep your security software updated on your computer and other devices. For instance, make sure you download the latest security updates from Microsoft or Apple onto your apps and devices. 

You can also get a tracking service that will alert you if your data appears on the dark web. 

"You should assume you have been compromised and act accordingly," Steinhauer said. 

• Data Breach
• Social Security

Aimee Picchi is the associate managing editor for CBS MoneyWatch, where she covers business and personal finance. She previously worked at Bloomberg News and has written for national news outlets including USA Today and Consumer Reports.

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