sample cover letter va

Written Samples

15 sample cover letters for virtual assistant.

In today’s fast-paced digital world, the demand for skilled virtual assistants has skyrocketed.

Businesses of all sizes are seeking talented professionals who can provide remote administrative support, manage projects, and streamline operations.

If you’re an aspiring virtual assistant looking to land your dream job, writing a compelling cover letter is essential to standing out from the competition.

Sample Cover Letters for Virtual Assistant

To help you get started, we’ve compiled 15 sample cover letters specifically tailored for virtual assistant positions.

These templates showcase a variety of writing styles, tones, and approaches to highlight your unique skills and experiences.

Whether you’re a seasoned VA or just starting, you’ll find inspiration and guidance to create a cover letter that grabs the attention of potential employers and convinces them you’re the perfect candidate for the job.

Cover Letter 1

Subject: Experienced Virtual Assistant Eager to Join [Company Name]

Dear [Hiring Manager],

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing calendars, scheduling appointments, handling correspondence, and organizing files. I am proficient in multiple project management tools, including Asana and Trello, and have a proven track record of increasing efficiency and productivity for my clients.

What sets me apart is my exceptional communication skills and proactive approach to problem-solving. I thrive in fast-paced environments and am adept at anticipating needs and finding creative solutions to challenges. I am committed to delivering high-quality work and exceeding expectations.

I would welcome the opportunity to discuss how my skills and experience align with your needs. Thank you for your consideration, and I look forward to the possibility of joining your team.

[Your Name]

Cover Letter 2

Subject: Detail-Oriented Virtual Assistant Ready to Contribute

I am excited to submit my application for the virtual assistant position at [Company Name]. As a highly organized and detail-oriented professional with a background in customer service and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a small marketing agency, I demonstrated my ability to manage multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. I successfully handled email management, data entry, and research projects, freeing up valuable time for the agency’s core team to focus on strategic initiatives.

I am tech-savvy and quick to learn new software and tools. I am proficient in Microsoft Office Suite, Google Workspace, and various CRM systems. I am also skilled in social media management and have experience creating engaging content for platforms like Instagram and Facebook.

I am passionate about providing top-notch support and building strong relationships with clients and colleagues. I am a self-starter with excellent time management skills and the ability to work independently. I am excited about the opportunity to bring my skills and enthusiasm to [Company Name] and contribute to your success.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team as a virtual assistant.

Best regards,

Cover Letter 3

Subject: Versatile Virtual Assistant with Strong Project Management Skills

I am writing to apply for the virtual assistant position at [Company Name]. With a diverse skill set and a proven track record of supporting businesses across various functions, I am confident in my ability to provide exceptional remote assistance to your team.

In my current role as a freelance virtual assistant, I have successfully managed projects ranging from event planning to content creation. I am skilled in using project management tools like Asana and Trello to keep tasks organized and on track. I have also demonstrated my ability to coordinate with multiple stakeholders, ensuring smooth communication and timely delivery of projects.

One of my key strengths is my versatility and adaptability. I am comfortable taking on a wide range of tasks, from scheduling appointments to conducting research and preparing presentations. I am a quick learner and thrive in dynamic environments where I can apply my problem-solving skills to overcome challenges.

I am passionate about helping businesses streamline their operations and achieve their goals. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 4

Subject: Experienced Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 7 years of experience providing remote administrative support to businesses across various industries, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing email correspondence, scheduling appointments, and providing excellent customer service. I am proficient in multiple communication tools, including Slack and Zoom, and have a proven track record of building strong relationships with clients and colleagues.

What sets me apart is my exceptional communication skills and ability to adapt to different communication styles. I am skilled in both written and verbal communication and can effectively convey information to a diverse audience. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses improve their efficiency and productivity through effective communication and organization. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and add value to your organization.

Cover Letter 5

Subject: Tech-Savvy Virtual Assistant Ready to Support Your Team

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in project management and administrative support, I am well-equipped to provide exceptional remote assistance to your team.

In my previous role as a virtual assistant for a software development company, I demonstrated my ability to quickly learn and adapt to new technologies. I successfully managed multiple projects using Asana and Jira, ensuring timely delivery and effective communication among team members. I also took the initiative to streamline processes and implement new tools to improve efficiency.

I am proficient in a wide range of software and tools, including Microsoft Office Suite, Google Workspace, and various project management and communication platforms. I am also skilled in basic HTML and CSS and have experience managing WordPress websites.

What sets me apart is my proactive approach to problem-solving and my ability to anticipate needs. I am always looking for ways to improve processes and add value to the team. I am excited about the opportunity to bring my technical skills and proactive mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your business forward.

Cover Letter 6

Subject: Highly Organized Virtual Assistant with a Passion for Excellence

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a passion for excellence, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a marketing agency, I have successfully managed a wide range of tasks, from email management and calendar scheduling to data entry and research. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure deadlines are met.

What sets me apart is my meticulous attention to detail and commitment to delivering high-quality work. I take pride in my ability to anticipate needs and proactively address potential issues before they arise. I am also a strong communicator and excel at building relationships with clients and colleagues.

I am passionate about helping businesses streamline their operations and achieve their goals through effective organization and support. I am excited about the opportunity to bring my skills and dedication to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 7

Subject: Versatile Virtual Assistant with a Track Record of Success

Throughout my career as a virtual assistant, I have successfully managed a wide range of projects, from social media management and content creation to event planning and customer service. I am skilled in using various tools and platforms to streamline processes and ensure smooth communication among team members.

One of my key strengths is my versatility and adaptability. I am comfortable taking on new challenges and quickly learning new skills to meet the evolving needs of my clients. I am also a proactive problem-solver and excel at finding creative solutions to overcome obstacles and deliver results.

I am passionate about helping businesses grow and succeed through effective support and collaboration. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 8

Subject: Experienced Virtual Assistant with Exceptional Customer Service Skills

I am excited to apply for the virtual assistant position at [Company Name]. With over 5 years of experience providing remote administrative support and a strong background in customer service, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have honed my skills in managing customer inquiries, resolving issues, and providing exceptional support. I am proficient in using various customer service platforms, including Zendesk and Intercom, and have a proven track record of maintaining high customer satisfaction ratings.

What sets me apart is my empathetic approach to customer service and my ability to build strong relationships with clients. I am skilled in active listening and effective communication, and I excel at understanding and addressing customer needs. I am also a proactive problem-solver and am always looking for ways to improve processes and enhance the customer experience.

I am passionate about helping businesses deliver outstanding customer service and build loyal customer relationships. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help elevate your customer service operations.

Cover Letter 9

Subject: Detail-Oriented Virtual Assistant with Strong Research Skills

I am writing to express my strong interest in the virtual assistant position at [Company Name]. As a detail-oriented professional with a background in research and data analysis, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a consulting firm, I demonstrated my ability to conduct thorough research and compile data to support business decisions. I successfully managed multiple research projects, ensuring the accuracy and timely delivery of findings. I am proficient in using various research tools and databases and have a keen eye for identifying relevant information.

What sets me apart is my meticulous attention to detail and my ability to organize and synthesize complex information. I am skilled in creating clear and concise reports and presentations to effectively communicate findings to stakeholders. I am also a proactive problem-solver and excel at anticipating needs and finding creative solutions to challenges.

I am passionate about helping businesses make informed decisions through data-driven insights. I am excited about the opportunity to bring my research skills and attention to detail to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 10

Subject: Proactive Virtual Assistant with Strong Organizational Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a proven track record of providing exceptional administrative support and a proactive approach to problem-solving, I am confident in my ability to make a valuable contribution to your team.

In my current role as a virtual assistant for a small business, I have successfully managed a wide range of tasks, from calendar management and travel arrangements to expense reporting and document preparation. I am highly organized and skilled in using tools like Asana and Trello to keep projects on track and ensure nothing falls through the cracks.

What sets me apart is my proactive mindset and my ability to anticipate needs and take initiative. I am always looking for ways to streamline processes and improve efficiency, and I excel at finding creative solutions to challenges before they become problems. I am also a strong communicator and skilled in building relationships with clients and colleagues.

I am passionate about helping businesses operate smoothly and efficiently through effective organization and support. I am excited about the opportunity to bring my skills and proactive approach to [Company Name] and contribute to your success as a virtual assistant.

Cover Letter 11

Subject: Tech-Savvy Virtual Assistant with a Passion for Efficiency

I am writing to apply for the virtual assistant position at [Company Name]. As a tech-savvy professional with a background in process improvement and automation, I am well-equipped to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a software company, I demonstrated my ability to identify inefficiencies and implement solutions to streamline processes. I successfully automated repetitive tasks using tools like Zapier and IFTTT, saving the company countless hours and improving overall productivity. I am proficient in a wide range of software and tools and have a knack for quickly learning new technologies.

What sets me apart is my passion for efficiency and my ability to think outside the box to find innovative solutions. I am always looking for ways to leverage technology to improve processes and enhance productivity. I am also a strong communicator and excel at translating technical concepts into easy-to-understand language for non-technical stakeholders.

I am excited about the opportunity to bring my technical skills and process improvement mindset to [Company Name] and contribute to your success as a virtual assistant. I am passionate about helping businesses operate more efficiently and effectively through the strategic use of technology.

Cover Letter 12

Subject: Multilingual Virtual Assistant with Strong Communication Skills

I am excited to apply for the virtual assistant position at [Company Name]. As a multilingual professional with a background in international business and communication, I am confident in my ability to provide exceptional remote support to your global team.

Throughout my career, I have honed my skills in managing cross-cultural communication and providing support to clients and colleagues across different time zones and languages. I am fluent in English, Spanish, and French, and have a proven track record of successfully navigating cultural differences to build strong relationships and deliver results.

What sets me apart is my exceptional communication skills and my ability to adapt to different communication styles and preferences. I am skilled in both written and verbal communication and excel at conveying information clearly and concisely to a diverse audience. I am also a proactive problem-solver and excel at finding creative solutions to overcome language barriers and ensure smooth communication.

I am passionate about helping businesses succeed in a global marketplace through effective communication and cultural understanding. I am excited about the opportunity to bring my language skills and cross-cultural experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your global team and add value to your organization.

Cover Letter 13

Subject: Experienced Virtual Assistant with a Background in Project Management

I am writing to express my strong interest in the virtual assistant position at [Company Name]. With over 8 years of experience providing remote administrative support and a strong background in project management, I am confident in my ability to make a valuable contribution to your team.

Throughout my career, I have successfully managed a wide range of projects, from event planning and product launches to content creation and website development. I am skilled in using project management methodologies like Agile and Scrum to ensure timely delivery and effective communication among team members. I am also proficient in using various project management tools, including Asana, Trello, and Jira.

What sets me apart is my ability to take a strategic approach to project management and my keen eye for identifying potential risks and opportunities. I excel at developing project plans, setting clear goals and milestones, and tracking progress to ensure successful outcomes. I am also a strong leader and skilled in motivating and coordinating team members to achieve common objectives.

I am passionate about helping businesses achieve their goals through effective project management and execution. I am excited about the opportunity to bring my skills and experience to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help drive your projects forward.

Cover Letter 14

Subject: Data-Driven Virtual Assistant with Strong Analytical Skills

I am excited to submit my application for the virtual assistant position at [Company Name]. With a background in data analysis and a passion for leveraging data to drive business decisions, I am confident in my ability to provide exceptional remote support to your team.

In my previous role as a virtual assistant for a marketing agency, I demonstrated my ability to collect, analyze, and interpret complex data sets to support marketing campaigns and business strategies. I successfully managed multiple data analysis projects, ensuring accuracy and timely delivery of insights. I am proficient in using various data analysis tools, including Excel, SQL, and Tableau.

What sets me apart is my strong analytical skills and my ability to translate data into actionable insights. I am skilled in identifying trends, patterns, and opportunities in data and communicating findings clearly and compellingly to stakeholders. I am also a proactive problem-solver and excel at using data to identify and address potential issues before they impact business outcomes.

I am passionate about helping businesses make data-driven decisions and optimize their operations through data analysis and insights. I am excited about the opportunity to bring my analytical skills and data-driven mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I look forward to the opportunity to discuss how I can support your team and help leverage data to drive your business forward.

Cover Letter 15

Subject: Creative Virtual Assistant with Strong Writing Skills

I am writing to apply for the virtual assistant position at [Company Name]. As a creative professional with a background in writing and content creation, I am well-equipped to provide exceptional remote support to your team.

Throughout my career as a freelance writer and virtual assistant, I have successfully created a wide range of content, from blog posts and social media updates to email newsletters and product descriptions. I am skilled in adapting my writing style to match the tone and voice of different brands and audiences. I am also proficient in using various content management systems and tools, including WordPress and Canva.

What sets me apart is my ability to combine creativity with strategic thinking to develop content that engages and converts. I am skilled in conducting research, identifying target audiences, and crafting compelling messages that resonate with readers. I am also a proactive collaborator and excel at working with teams to brainstorm ideas and develop content strategies.

I am passionate about helping businesses connect with their audiences and achieve their goals through effective communication and storytelling. I am excited about the opportunity to bring my writing skills and creative mindset to [Company Name] and contribute to your success as a virtual assistant.

Thank you for considering my application. I would welcome the opportunity to discuss how I can support your team and help elevate your content and communication efforts.

These 15 sample cover letters showcase the diverse skills and experiences that virtual assistants can bring to the table.

By tailoring your cover letter to highlight your unique strengths and passion for supporting businesses remotely, you can stand out from the competition and land the virtual assistant job of your dreams.

7 Veterans Service Representative Cover Letter Examples

Veterans service representative cover letter examples.

As a veterans service representative, you play a crucial role in providing assistance, support, and resources to veterans and their families. Your dedication to helping those who have served our country is commendable, and your expertise in navigating the complex world of veterans benefits is invaluable. However, in order to secure a position as a veterans service representative, it is essential to have a standout cover letter that effectively showcases your skills, experience, and passion for serving veterans.

A well-tailored cover letter can make all the difference in getting noticed by hiring managers and standing out from the competition. It provides an opportunity to highlight your unique qualifications and demonstrate why you are the ideal candidate for the role. In this article, we will explore some examples of effective cover letters for veterans service representatives to help inspire and guide you in crafting your own compelling cover letter.

Example 1: Disability Claims Examiner Cover Letter

Key takeaways.

Sarah's cover letter effectively showcases her experience and expertise in disability claims, positioning her as an ideal candidate for the Disability Claims Examiner position at the Department of Veterans Affairs.

When applying for a specialized role like a Disability Claims Examiner, it's important to highlight your relevant experience and knowledge in the field. This demonstrates your familiarity with the specific challenges and requirements of the role.

Sarah emphasizes her progressive experience in claims management, starting as a Claims Assistant and working her way up to a Disability Claims Examiner. She highlights her ability to accurately assess claims, interpret medical records, and make fair determinations.

Highlight your career progression and the increasing levels of responsibility you have taken on in previous roles. This shows your growth in the field and your ability to handle complex claims.

Throughout her cover letter, Sarah emphasizes her dedication to providing exceptional customer service and ensuring that individuals with disabilities receive the support they deserve. This demonstrates her commitment to the mission of the Department of Veterans Affairs.

Emphasize your passion for helping individuals with disabilities and your commitment to providing excellent service. This shows your alignment with the organization's values and mission.

Example 2: Veterans Benefits Counselor Cover Letter

Robert's cover letter effectively showcases his experience and commitment to assisting veterans, making him an ideal candidate for the Veterans Benefits Counselor position at the American Legion.

When applying for a role in the veterans' services sector, it is crucial to demonstrate a genuine passion for supporting and advocating for veterans. This helps to establish a strong connection with the hiring manager and showcases your commitment to the organization's mission.

He highlights his achievements, such as implementing a streamlined process for filing benefit claims that resulted in reduced wait times and improved efficiency. These tangible results demonstrate his ability to make a positive impact and deliver measurable outcomes.

Quantify your achievements whenever possible to provide concrete evidence of your contributions. This helps to showcase your ability to make a meaningful difference in the lives of veterans.

The cover letter effectively conveys Robert's understanding of the challenges faced by veterans and the importance of providing comprehensive support. However, he could have further emphasized his specific qualifications and expertise in veterans' benefits counseling.

Highlight any relevant certifications or specialized training you have received in veterans' benefits counseling. This helps to demonstrate your depth of knowledge and expertise in navigating the complex benefits system.

Overall, Robert's cover letter successfully positions him as a highly qualified and dedicated candidate for the Veterans Benefits Counselor position at the American Legion.

Example 3: Education and Training Specialist Cover Letter

Jennifer's cover letter effectively showcases her experience and passion for supporting wounded veterans through education and training.

When applying for a position in a non-profit organization or a role that involves a specific mission or cause, it is crucial to demonstrate your genuine passion and dedication to that cause. This helps the hiring manager see your alignment with the organization's values and goals.

She highlights her experience in military transition assistance and vocational rehabilitation, demonstrating her knowledge and expertise in supporting veterans' educational and career needs.

When applying for a position that requires specific knowledge or skills, such as education and training specialist, it is essential to highlight relevant experience and qualifications. This shows the hiring manager that you have the necessary expertise to excel in the role.

Jennifer's cover letter could further emphasize her accomplishments and the impact she made in her previous roles, such as the number of veterans she assisted or specific success stories.

Quantify your achievements whenever possible to provide concrete evidence of your impact. This helps the hiring manager understand the scope and significance of your contributions.

Overall, Jennifer's cover letter effectively conveys her passion, expertise, and alignment with the mission of Wounded Warrior Project, making her a strong candidate for the Education and Training Specialist position.

Example 4: Vocational Rehabilitation Counselor Cover Letter

Michael's cover letter effectively showcases his experience and passion for vocational rehabilitation counseling, positioning him as a strong candidate for the Vocational Rehabilitation Counselor role at Goodwill Industries International.

When applying for a vocational rehabilitation counselor position, it's crucial to highlight relevant experience working with diverse populations and providing vocational guidance. This demonstrates your ability to understand and meet the specific needs of individuals seeking employment support.

Michael highlights his experience as a Vocational Rehabilitation Specialist at the U.S. Department of Veterans Affairs, where he successfully assisted veterans in their transition to civilian employment. This showcases his ability to provide comprehensive vocational assessments and counseling services, helping individuals identify their strengths and secure suitable job opportunities.

Emphasize your past successes and outcomes in your cover letter. This demonstrates your effectiveness as a vocational rehabilitation counselor and gives the hiring manager confidence in your ability to make a positive impact on their clients.

Michael also mentions his experience as a Rehabilitation Counselor in the U.S. Navy, which equipped him with the skills to work with diverse populations and develop personalized rehabilitation plans. This highlights his ability to collaborate with interdisciplinary teams and facilitate successful outcomes for individuals seeking to reintegrate into society.

Highlight any experience you have working with specific populations or in specialized settings. This can set you apart from other candidates and demonstrate your ability to address unique challenges in vocational rehabilitation.

While Michael's cover letter effectively demonstrates his experience and passion, he could have further emphasized his specific qualifications and certifications in vocational rehabilitation counseling.

Don't forget to mention any relevant certifications or specialized training you have obtained in the field of vocational rehabilitation counseling. This can further reinforce your qualifications and expertise in the role.

Example 5: Claims Benefits Specialist Cover Letter

Elizabeth's cover letter effectively demonstrates her strong background in the field and her genuine passion for serving veterans, positioning her as an ideal candidate for the Claims Benefits Specialist role at Disabled American Veterans.

When applying for a role in a non-profit organization focused on a specific cause, it is crucial to convey your genuine passion for the mission. This helps establish a connection with the hiring manager and shows that you are committed to making a meaningful impact.

Elizabeth highlights her progression in the claims field, starting as a Claims Assistant and progressing to a Claims Examiner. This showcases her experience and growth in the industry.

Emphasize your career progression and the increasing responsibilities you have taken on in your previous roles. This demonstrates your ability to handle complex tasks and adapt to new challenges.

She also highlights her experience as a Claims Benefits Specialist at Paralyzed Veterans of America, showcasing her expertise in supporting veterans with disabilities. This differentiates her from other candidates and highlights her niche knowledge.

Highlight any specialized experience or certifications you have that are relevant to the role. This demonstrates your unique qualifications and makes you stand out as a candidate.

Elizabeth could further strengthen her cover letter by providing specific examples of how she has made a positive impact on veterans' lives through her work.

Include specific stories or examples that demonstrate the positive outcomes you have achieved in your previous roles. This helps the hiring manager visualize the value you can bring to their organization.

Example 6: Outreach Specialist Cover Letter

William's cover letter effectively highlights his relevant experience and passion for supporting service members and their families, making him a strong candidate for the Outreach Specialist position at the USO.

When applying for a position in a nonprofit organization like the USO, it's important to showcase your genuine passion for the organization's mission. This demonstrates your commitment and dedication to the cause.

He provides specific examples of his accomplishments, such as assisting over 200 veterans in finding employment and establishing partnerships with over 50 companies. These achievements demonstrate his ability to effectively coordinate programs and build relationships.

Quantify your achievements whenever possible to showcase the impact of your work. Numbers and statistics provide concrete evidence of your success and make your accomplishments more impressive.

The cover letter could be further strengthened by highlighting any specific skills or qualifications that are particularly relevant to the role of an Outreach Specialist. William could also mention any experience he has working with other nonprofit organizations or government agencies.

Tailor your cover letter to the specific requirements of the position. Highlight any relevant skills, qualifications, or experiences that make you uniquely qualified for the role. This helps to demonstrate your fit for the position and increases your chances of being selected for an interview.

Example 7: Healthcare Navigator Cover Letter

Emily's cover letter effectively showcases her experience and passion for serving the military community, making her a strong candidate for the Healthcare Navigator position at TRICARE.

When applying for a healthcare navigator role, it is crucial to highlight your experience in navigating complex healthcare systems and advocating for patients. This demonstrates your ability to ensure timely and appropriate care for individuals in need.

She emphasizes her background in healthcare administration and her experience as a Healthcare Navigator in the U.S. Navy, which showcases her understanding of the healthcare system and her ability to effectively coordinate and facilitate access to healthcare services.

Highlighting relevant experience in healthcare administration and previous roles as a healthcare navigator demonstrates your familiarity with the responsibilities and challenges of the position. This gives hiring managers confidence in your ability to excel in the role.

Emily also mentions her passion for serving the military community and her alignment with TRICARE's mission of providing comprehensive healthcare services. This conveys her dedication and commitment to making a positive impact on the lives of service members and their families.

Expressing your passion and alignment with the organization's mission shows your genuine interest in the role and your motivation to contribute to the well-being of the military community. Hiring managers value candidates who are genuinely invested in the organization's mission and values.

Skills To Highlight

As a veterans service representative, your cover letter should highlight the unique skills that make you a strong candidate for the role. These key skills include:

Knowledge of VA Programs and Benefits : A deep understanding of the various programs and benefits offered by the Department of Veterans Affairs is essential for a veterans service representative. Highlight any experience you have working with VA programs, such as disability compensation, education and training benefits, healthcare services, and housing assistance. Demonstrating your knowledge of these programs will show your ability to provide accurate and helpful information to veterans.

Understanding of Military Culture : Veterans service representatives often work closely with veterans from different branches of the military. Having a strong understanding of military culture, including the challenges and experiences veterans may face, is crucial for building trust and rapport. Mention any personal or professional experience you have with the military, such as serving in the armed forces yourself or working with veterans in a previous role.

Strong Communication and Interpersonal Skills : Effective communication is a vital skill for veterans service representatives. You will be interacting with veterans on a daily basis, listening to their concerns, and providing guidance and support. Emphasize your ability to communicate clearly, empathetically, and respectfully with individuals of diverse backgrounds and experiences. Highlight any experience you have in customer service, counseling, or other roles that require strong interpersonal skills.

Attention to Detail : Veterans service representatives are responsible for processing and reviewing important paperwork and documentation. Attention to detail is crucial to ensure accuracy and avoid errors that could impact veterans' benefits. Discuss your ability to carefully review documents, follow procedures, and maintain meticulous records. Provide examples of situations where your attention to detail contributed to successful outcomes.

Ability to Navigate Complex Regulations : The field of veterans services is governed by complex regulations and policies. As a veterans service representative, you will need to navigate these regulations to assist veterans in accessing the benefits they are entitled to. Highlight any experience you have in interpreting and applying regulations, as well as your ability to research and stay updated on changes in VA policies. Demonstrating your familiarity with the regulatory landscape will show your ability to effectively advocate for veterans' rights.

By highlighting these key skills in your cover letter, you will demonstrate your qualifications and suitability for the role of a veterans service representative. Remember to provide specific examples and evidence of how you have utilized these skills in previous positions or experiences.

Common Mistakes to Avoid

When crafting your cover letter for a veterans service representative position, it's important to avoid these common mistakes:

Not Tailoring the Letter to the Specific Job Opening : One of the biggest mistakes you can make is sending a generic cover letter that doesn't address the specific requirements of the veterans service representative role you're applying for. Take the time to thoroughly read the job description and understand the skills and qualifications the employer is looking for. Then, customize your cover letter to highlight how your experience and abilities align with those requirements. By tailoring your letter to the specific job opening, you show the employer that you're genuinely interested in the position and have taken the time to understand their needs.

Failing to Highlight Relevant Experience : As a veterans service representative, it's crucial to showcase any relevant experience you have working with veterans or in a customer service role. However, many applicants make the mistake of simply listing their job titles and responsibilities without clearly explaining how their experience relates to the position they're applying for. Instead, focus on highlighting specific accomplishments and skills that demonstrate your ability to assist and support veterans. Whether you've worked directly with veterans in a previous role, volunteered at veterans' organizations, or have personal experience as a veteran yourself, make sure to emphasize these points in your cover letter.

Not Demonstrating a Genuine Passion for Helping Veterans : Hiring managers for veterans service representative positions are often looking for individuals who are genuinely passionate about serving and supporting veterans. Therefore, it's important to convey your enthusiasm and commitment in your cover letter. Avoid coming across as disinterested or solely focused on the administrative aspects of the job. Instead, express your genuine desire to make a positive impact on the lives of veterans and their families. Share any personal connections or experiences that have inspired you to pursue a career in this field. By demonstrating your passion for helping veterans, you'll stand out as a candidate who is truly dedicated to the role.

Remember, your cover letter is your opportunity to showcase your qualifications, skills, and enthusiasm for the veterans service representative position. Avoiding these common mistakes will help you create a strong and compelling cover letter that captures the attention of hiring managers and increases your chances of landing an interview.

In conclusion, a well-crafted cover letter plays a crucial role in a veteran service representative's job application. It provides an opportunity to showcase your skills, experience, and passion for assisting veterans. By following the examples and tips provided in this article, you can create a compelling cover letter that will enhance your chances of landing a rewarding position in the field of veterans services.

Remember to personalize your cover letter for each application, highlighting relevant skills and experiences that align with the specific job requirements. Use a professional tone and language, and keep your letter concise and focused. Show enthusiasm and a genuine interest in helping veterans, and demonstrate how your qualifications make you a strong fit for the role.

By avoiding common mistakes and emphasizing key skills, such as strong communication, problem-solving abilities, and empathy, you can make a positive impression on hiring managers and stand out from other applicants. Take the time to proofread your cover letter for any errors or typos, and ensure that it is tailored to the specific job you are applying for.

With a well-crafted cover letter, you can showcase your passion for serving veterans and make a compelling case for why you are the ideal candidate for the position. Best of luck with your job search as a veterans service representative!

Cover Letter Writing Tips

No one enjoys writing a cover letter and hiring managers don’t enjoy reading poorly written cover letters.

So, how about we take the pain out of cover letters for everyone – you, the military veteran who is seeking civilian employment and for the people who will read your cover letter.

Read on to learn about the top cover letter writing tips we want you to follow. It’s also important you highlight your military career in your cover letter, so we’ve included advice on how you can best do this.

What Is A Cover Letter?

A cover letter is your chance to do bridge the gaps between your resume and you, the person. While your resume includes the facts on your career goals, education, employment history, and volunteer experience – your cover letter is your chance to introduce yourself.

It’s in your cover letter that hiring managers look for the reasons why they should interview you and consider hiring you. You want to use your cover letter as a way to stand out from the pile of resumes that include similar skills and experience.

Just as we want you to write a unique resume for every job you apply for, you must do the same with your cover letter. When writing your cover letter, think about what you want to tell the hiring manager about yourself.

Imagine you have just a couple of minutes to introduce yourself and tell this person why you would be an ideal fit for the role and company. Remember to let your personality shine through and to be yourself.

Top Cover Letter Writing Tips

Writing a cover letter doesn’t need to be stressful and it definitely shouldn’t be an afterthought. You need to put just as much time and attention into your cover letter as you did with your resume.

Keep these top cover letter writing tips in mind:

• Resume highlights : your resume is a brief overview of you and your skills. Use your cover letter to expand on your key skills, attributes, and other factors that are key to the role and company. Provide more context on what you’ve done and learned.
• How you can benefit the company : hiring managers are looking for people who can help the company and the existing employees. When writing your cover letter avoid writing about how much the job would help you and focus on how you see yourself contributing to the company.
• Be obvious : don’t be shy, use your cover letter to clearly state what you bring to the job and company. Highlight your strengths, experiences, and other details that make you the ideal person for the role. Be proactive but not pushy.
• Skills, skills, skills : there are going to be jobs for which you don’t meet the specific education requirements or have the exact number of years of experience. This is when you want to use your cover letter to show-off your skills. This is the ideal way to illustrate how your military skills and experience makes you an ideal candidate.
• Don’t stress about education : many people don’t apply for jobs because they don’t meet the education requirements. The job might require a master’s degree in human resources – but you have 20+ years of hands-on experience managing people, including providing career advice for new military recruits. This is where you use your cover letter to emphasize this work experience and show how it can be of benefit to the company.
• Connect with the hiring manager : you chose to apply for this job for a specific reason. Maybe it’s because the company is recognized for hiring veterans or because the company has a strong environmental commitment or because the company is doing innovative work in the medical field. Whatever the reason – tell the hiring manager why you chose his company and why you want to work there.
• Customize your cover letter : we highlighted this earlier but it’s important you understand this – every job is unique and every hiring manager is unique – therefore your cover letter must be customized for every position you apply for. Remember that your cover letter is creating a link between your resume, the job description, and yourself.
• Remember your language : just as you tailored your resume to mesh with tone and voice of the job description, you need to do the same with your cover letter. If the job description is a bit more relaxed, don’t use overly formal language. Equally important is to not be too casual – the hiring manager is not your pal (yet). Pay attention to the language used in the job description and on the website and use this as your guideline.

Just as you kept your resume focused and short (ideally no more than two pages), you need to do the same with your cover letter. No hiring manager is going to read a cover letter that is longer than one page.

Focus on the key points, but don’t go overboard – you want to grab the hiring manager’s attention and not overwhelm him or her with information.

How Can I Highlight My Military Career?

Your cover letter is the ideal forum for you to highlight your military career. The cover letter is your chance to showcase how your military career, education, and skills directly translate to the civilian world.

Keep these points in mind when highlighting your military career in your cover letter:

• No military jargon . Make it easy for the hiring manager to understand what it is you did during your military career. This means you need to explain your military skills in plain language.
• Your skills matter . Your military experience and skills are highly transferrable. Think of the skills you have like leadership, language knowledge, problem solving, ability to respond and react quickly, your ease with changing situations, and the rest of your similar skills. These are the skills that hiring managers get excited about because they highlight you as a person.
• Brag a little bit . If you’ve won awards, commendations, or honors – highlight these in your cover letter (and on your resume). Just as someone might highlight that they were the top sales earner for XYZ company , you need to showcase your military career highlights. Hiring managers are looking for the best potential candidates, so if you were one of the best in your platoon or troop – let this be known.

Think of your cover letter as being your door-opener – it’s the best way you have to open the doors to the civilian career possibilities out there. Yes, it can be daunting to write a cover letter, but you want the job and your cover letter is the ideal tool to help you get what you want.

This military cover letter example from monster.com is a good example of a personable and informative cover letter.

Remember to browse the Veteran’s Employment website for more practical and useful articles that can help you during your military career transition . Our focus is on finding employment for veterans – men and women like you who have served Americans and are now looking for new ways to contribute and make positive change.

Contact Veterans Employment

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Veterans Service Representative Cover Letter Example

Your Cover Letter – referred to as the Resume Covering Letter, is a document that gives the first impression about you to the employer. It is therefore one of the most vital aspects of your Resume. Research states that hiring employers prefer resumes with an accompanying cover letter. Our Well-written Veterans Service Representative Cover Letter sample gives you a chance to show the reader that you are valuable, enthusiastic, can write and will be a unique candidate for this role.

The main job role of a Veterans Service Representative is to explain the benefit programs and entitlement criteria, identify issues, conduct interviews, gather relevant evidence, adjudicate claims, and input data necessary to generate the award or notifications to the veteran describing the decision.

• Cover Letters
• Healthcare & Wellbeing

What to Include in a Veterans Service Representative Cover Letter?

Roles and responsibilities.

• Interviewing applicants in person and/or over the phone regarding veterans’ benefits.
• Gathering information needed to investigate and determine their eligibility for veterans’ benefits.
• Assisting applicants in establishing their rights to such benefits as pensions, education, insurance, housing , burial, and out-patient care.
• Explaining applicable laws and regulations and assisting the applicant in completing and submitting documents.
• Analyzing a wide range of factors such as legal, medical, and occupational factors to assist applicants in presenting eligibility evidence to prove a veteran’s disability.
• Advising veterans and their dependents on inter-agency benefits.
• Securing documentary evidence of births, marriages, and divorces of veterans and dependents.
• Acting as a liaison with other government agencies and major veteran organizations as deemed necessary.

Education & Skills

Veterans service representative skills:.

• Proficiency with social, economic, cultural, and other issues impacting the veteran community.
• Knowledge of resources and procedures through which veterans’ benefits are obtained.
• Sound knowledge of various Interviewing techniques.
• Familiarity with general principles, procedures, and practices of record-keeping.
• Customer service skills.

Veterans Service Representative Education Requirements:

• Bachelor’s degree in social work or related area of work.
• Work experience preferably with the federal government in a field related to the post.
• Basic knowledge of legal terminologies and medical data.

Veterans Service Representative Cover Letter Example (Text Version)

Dear Hiring Manager,

As soon as I came across your advertisement for the requirement of a new Veterans Service Representative in your organization, I hastened to submit my resume for your consideration. I believe that I am inherited all the qualities that you are expecting from this position, and would be a great contribution to your company’s growth and success.

While working at *** for five years, I participated in a variety of specialized clerical and technical tasks that required me to apply specific laws and regulations pertaining to the eligibility and application for veteran’s benefits. Some of my core accomplishments include –

• Explained the benefit programs and entitlement criteria, conducted interviews, described the process to veterans and the potential outcomes, served as a point of contact for all veterans, and advocated on their behalf for matters relating to compensation or pension claims.
• Honed communication skills, which enabled me to explain the full range of benefits and all related programs to veterans.
• Strong knowledge of related rules, regulations, and community benefits, enabling me to determine the eligibility for the type of benefit sought and requests required.
• Preparing correspondence to members and ensuring appropriate evidence is received, and monitoring correspondence regularly.
• Superior interpersonal skills allow me to act as a liaison with other government agencies and major veteran organizations when needed.
• Analyzed a range of legal, medical, and occupational factors and assisted applicants in presenting eligibility evidence.
• Establishing a solid and trusting partnership with various types of people, utilizing positive energy, and interpersonal abilities to secure veterans and senior management loyalty.

My proven commitment to serving the veterans and building strong productive relationships will contribute immensely to the success of your company. I look forward to speaking with you soon. Thank you for your consideration.

Sincerely, [Your Name]

Many job applicants underestimate the importance of a Cover letter, but a well-written cover letter is the face of the resume, that provides a professional and engaging introduction, persuading the hiring manager to move on to the resume. Such a document should be direct yet brief, and also summarize all transferrable skillset and identify potential value right upfront. Also, keep in mind, this is simply not a repeat of your resume. Read through our Veterans Service Representative cover letter samples, and get an idea of what all information should be covered. Improve your chances of getting noticed using our Veterans Service Representative Resume Samples .

Customize Veterans Service Representative Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

Related Healthcare & Wellbeing Cover Letters

Veteran Aid.org

• Eligibility
• A&A FAQ

Cover Letter for the Aid and Attendance Pension Benefit Application

Posted in Uncategorized on May 17, 2016 Tags: aid and attendance , FAQ , tips for seniors , veterans , veterans benefits

Here you will see a cover letter drafted with fillable spots to input the applicant's information. Note, when the word "applicant" is used in this article we are speaking of the veteran or surviving spouse who is seeking the Aid and Attendance pension benefit. All of the italicized words in brackets [like this] are spots where you should insert the information specific to your own application.

Note: here is an example of a brief description about the applicant you could write in the section below:

"I am assisting my mother, [Mother's Name] , in the filing of this application. She is 91 years old and living on a limited income of social security and _______ pension benefits. She has assets of less than $35,000. She requires the regular aid of another person in order to perform personal functions required in everyday living; she can no longer walk without assistance, dress or bathe herself or attend to personal hygiene, prepare and serve meals for herself, or dispense her regular prescription medicines.  She has lived at the assisted living facility for the last 2.5 years."

As for the name and location of the pension center to send this application, you can find those listed on our How to Apply page here.

[Name of Pension Center where Application is being sent]                                                                                               [Date] Veterans Administration [Address of application center] [City, State, Zip of application center]

RE: Filing of VA Form [21-527EZ or 21-534EZ]   for [ Name of Veteran ]     

Dear Sir/Madam,

Enclosed is an application for Compensation and/or Accrued Benefits for a [ Veteran’s Name ] - VA Form [21-527EZ or 21-534EZ] that is being filed by [Applicant]

[Please give a brief description of the veteran’s information ]

The following forms and supporting paperwork are included with this application to support the request for the VA Benefit which includes the Aid & Attendance allowance:

• VA Form [21-527EZ or 21-534EZ] - Application for Compensation and Accrued Benefits
• VA Form 21-0845 - Authorization to Disclose Personal Information to Third Party 
• VA Form 21-2680  - Physician Statement for [ Veteran’s Name ]
• VA Form 21-0779 – Request for Nursing Home Information in Connection with Claim for Aid and Attendance and Assisted Living Facility Certification. Only if the applicant is in a nursing home or assisted living facility
• Copy of Military Records for [ Veteran ].
• Copy of Birth Certificate for [ Veteran ]. This is not applicable if filing for surviving spouse
• Copy of Marriage Certificate for [ Veteran’s Name] and [ Spouse’s Name. ]
• Social Security Benefit letter for [ Veteran ]  Only if applicant currently receiving Social Security
• Bank Statements from _ list all bank names __________________________________.
• Invoice from [Name of Assisted Living Facility or Nursing Home]  Only if applicant is in a nursing home or assisted living facility
• Medical expense report for [ Veteran ] 

[List additional items if needed, if applicant needs to include more documents]

Paragraph of expedition if veteran over the age of 90:

Due to [ veteran’s name ] advanced age of [X years old] we request that this application be expedited to the greatest degree possible. If you have any questions or need more information please contact me at [Phone Number]. Thank you for your consideration of this application.

[ First and last name of applicant ]

[Relation to Veteran; if applicable]

I hope this cover letter example proves to be helpful for you when filling out the Aid and Attendance application. For more information on how to apply for A&A, please visit VeteranAid.org.  Want to find out if you're eligible for this benefit? Use our eligibility calculator.

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VeteranAid.org was created to provide information, free of charge, to veterans, their spouses and families.  If you are a veteran, the surviving spouse of a veteran, or the responsible family member of a veteran, we urge you to apply for the VA Aid and Attendance Special Pension at the earliest time possible.  This benefit could make the difference between a veteran or surviving spouse living in a high-quality assisted living facility or in a state-operated nursing home.

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Cover letters: guidelines and samples

Why is it called a "cover letter".

Why is a job search letter called a "cover letter?" Because in the era of hard copy resumes and letters, the letter would be on top of, and therefore cover, the resume. A cover letter introduces a resume and explains why you are sending the resume.

Writing guidelines

• These writing guidelines apply to both email content and letters written as a document. There are just some formatting differences. You can also see  email guidelines .

Do I have to include a cover letter with my resume?

If you're sending your resume via email, yes. If you are speaking to an employer at a career fair (or other event), no. If you are submitting your resume online (sometimes to an employer's Applicant Tracking System, called ATS; a thing that's good to know about), do what the employer instructs! If there are no instruction, a cover letter can help. A cover letter is personalized and individualized to the employer. (Your resume is not.)

In person, you have a conversation, so you're talking to the employer about why you're interested in their job, and offering your resume. A letter doesn't apply to that situation. You can and likely should send a follow up email afterward to emphasize your interest and thank the employer for their time in talking with you.

When emailing your resume, your email usually serves as a cover letter; it explains why you're sending your resume. (In certain cases, if the employer requests this, or you are in a very formal and/or traditional industry, you might attach a cover letter document to your email.) 

What a well-written cover letter (usually email) does:

• Explains why you are sending your resume;
• Shows that you can communicate in a professional way;
• Places emphasis on why you are interested in that specific employer. (Your resume is about you, not the employers you are pursuing.)
• Shows good manners and appropriate business etiquette;
• Is a different communication tool than a resume. Enables you to express yourself in complete sentences, tell things about yourself that the resume might not, and show your personality as appropriate to the job search.
• Should never read like a form letter that could be sent to anyone.

What if I'm sending my resume to someone who knows me and is going to pass it on to someone else?

• Include a brief email cover letter thanking your contact person for her/his/their kindness and assistance in passing your resume along, and include your goal (job, internship, co-op, etc.) and career interest. Your friend might forward your email to another contact who can then see your writing style, focus, and professionalism.

Email or Word docx / hard copy?

In most situations, email is the medium for professional communication in the job search.

Sometimes, in very formal and/or traditional fields, letters are written as documents with certain formatting. That document could then be sent as an attachment to an email (with a clear, concise description of what is attached and why). It's now very rare to actually physically mail hard copy when applying for jobs.

• In email, your signature block (address, etc.) goes below your name, after your email content. In document format, your address, etc. goes at the top of the page. 
• Email requires a subject line logical to the recipient. Email subject lines can make or break whether your email is opened and read.
• A letter in document format can have a subject line after recipient's address block and before "Dear Ms./Mr./Dr...".
• Doesn't exist on email.
• Not needed on a document attached to email (you're not printing it). In the rare case you print hard copy, you could sign above your printed name.

All cover letters should:

• Do you want a summer internship, a co-op, a field-study?
• A post-graduation job?
• Are you inquiring about future employment possibilities?
• The word "opportunity" is vague; opportunity to do what?
• Tell specifically how you learned about the position or the organization  — an email from your advisor, the employer's website, a friend who works at the organization. It is appropriate to mention the name of someone who suggested that you write.
• Convince the reader to look at your resume. The cover letter will be seen first. Therefore, it must be very well written and targeted to that employer.
• Call attention to elements of your background  — education, leadership, experience — that are relevant to a position you are seeking. Be as specific as possible, using examples.
• Reflect your attitude , personality, motivation, enthusiasm, and communication skills.
• Provide or refer to any information specifically requested  in a job advertisement that might not be covered in your resume, such as availability date, or reference to an attached writing sample.
• In a letter of application — applying for an advertised opening — applicants often say something like "I look forward to hearing from you." However, you can take initiative to follow up, saying something like, "I will contact you in the next two weeks to see if you require any additional information regarding my qualifications."
• In a letter of inquiry — asking about the possibility of an opening — don't assume the employer will contact you. Say something like, "I will contact you in two weeks to learn more about upcoming employment opportunities with (name of organization)." Then mark your calendar to make that contact.

Format guidelines

In email format: your contact info / signature block goes below your name at the END. In document format: sender address and contact info at the top; then the date; then your contact info / address block, which can be left-justified, or centered.)

(if document format) Month, Day, Year

(if document format, the following about the recipient:) Mr./Ms./Dr. FirstName LastName That person's job title Name of organization (Street or P.O. address if you are actually mailing hard copy; not common.) Town/city, state (zip code if mailing hard copy; not common)

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does. Simply stating that you are interested does not tell why, and can sound like a form letter. Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. Focus on what you can do for the employer, not what the employer can do for you. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is attached. Mention other attachments if required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as call or email the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the person for her/his/their consideration.

4th paragraph optional if best to split some of content above.

Sincerely, Your first and last name Address as town/city, state (optional zip code) (You are not required to give your street address; lean toward protecting your privacy, especially when you do not know how your email might be forwarded / shared.) Phone number Email address

Letter of application / letter of inquiry

Generally letters fall into two categories, but the bottom line is to write what makes sense based on the information you have.

• Letter of application: applying for a specific, advertised opening. See sample letters below.
• Letter of inquiry: expressing interest in an organization, but you are not certain if there are current openings. See sample letters below.

The purpose of the samples is not to give you something to copy, but to show examples; the content of your letters will be unique to you depending on your situation and the people to whom you write.

Sample 3.1 — Letter of application, document format

Blacksburg, Virginia    |   540-555-0000   |   (emailaddress)@vt.edu

February 2, 20XY

Dr. Michelle Rhodes Principal, Wolftrap Elementary School 1205 Beulah Road Vienna, VA 22182

Dear Dr. Rhodes:

Thank you for speaking with me on February 18, after the Family and Child Development seminar at Virginia Tech. I appreciated your perspective on balancing the needs of children and the community during difficult economic times. This letter is to express my interest in upper elementary grade teaching positions discussed at the seminar. I will complete my M.Ed. in Curriculum and Instruction at Virginia Tech in May 20XY, and will be available for employment as soon as needed for the 20XY-XZ school year.

My teacher preparation program at Virginia Tech has included a full academic year of student teaching. Last semester I taught fourth grade and this semester am teaching fifth grade. These valuable experiences have afforded me the opportunity to:

• Develop lesson plans on a wide range of topics and varying levels of academic ability;
• Work with emotionally and physically challenged students in a total inclusion program;
• Observe and participate in effective classroom management approaches;
• Assist with parent-teacher conferences;
• Complete in-service sessions on diversity, math and reading skills, and community relations.

My experience includes teaching in a private day care facility, and in Virginia Tech’s Child Development Laboratory. Both these facilities are NAEYC-accredited and adhere to the highest standards. At both locations, I led small- and large-group developmentally appropriate activities for elementary-aged children, and practiced strict safety protocols.

I am enthusiastic about putting my knowledge and experience into practice in a full-time teaching position. In a month, in early March, I will be in Vienna, and I would very much like to visit the school while in session and shadow teachers. I will stay in touch with you to make arrangement for this. Thank you very much for sharing your knowledge and contributing to the professional development of those of us entering the teaching profession.

Sincerely, Averill Harrington

Sample 3.2 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for sales representative for mid-Atlantic area

April 14, 20XY

Mr. William Jackson Employment Manager Biochem Corporation 13764 Jefferson Parkway Roanoke, VA 24019 [email protected]

Dear Mr. Jackson:

From the Biochem Corp website I learned about your need for a sales representative for the Virginia, Maryland, and North Carolina areas. I am very interested in this position, and believe that my education and employment background are very well matched for the position.

You indicate that a requirement for the position is a track record of success in meeting sales goals. I have done this. After completion of my B.S. in biology, and prior to beginning my master’s degree in marketing, I worked for two years as a sales representative with a regional whole foods company.  My efforts yielded success in new business development, and my sales volume consistently met or exceeded company goals. I would like to repeat that success in the biochemical industry, using my academic background in science and business. I will complete my M.S. in marketing in mid-May and will be available to begin employment in early June.

Attached is my resume, which more fully details my qualifications for the position.

I look forward to talking with you regarding sales opportunities with Biochem Corp. Within the next two weeks I will contact you to confirm that you received my email and resume and to answer any questions you may have.

Thank you very kindly for your consideration.

Sincerely, Harper A. Johnson Blacksburg, Virginia 540-555-8888 [email protected]

Sample 3.3 — Letter of application, email format

Subject line:  (logical to recipient!)  Application for marketing research position #031210-528

March 14, 20XY

Ms. Charlene Prince Director of Personnel Large National Finance Corporation Roanoke, VA 24040 [email protected]

Dear Ms. Prince:

Thank you for speaking with me yesterday. As I indicated, I would like to apply for the marketing research position (#031210-528) advertised on Indeed. With my undergraduate research background, my training in psychology and sociology, and my work experience, I believe I could make a valuable contribution to Large National Finance Corporation in this position.

In May I will complete my B.S. in Psychology with a minor in Sociology, at Virginia Tech. As part of the requirements for this degree, I am involved in a senior marketing research project that has given me experience interviewing and surveying research subjects and assisting with data analysis. I also have completed a course in statistics and research methods.

My experience also includes working part-time as a bookkeeper in a small, successful, independent bookstore with an annual budget of approximately $150,000.  Because of the small size of this business, I have been exposed to and participated in most aspects of managing a business, including advertising and marketing.  As the bookkeeper, I produced monthly sales reports that allow the owner/buyer to project seasonal inventory needs. I also assisted with the development of ideas for special promotional events and calculated book sales proceeds after each event in order to evaluate its success.

I believe my combination of business experience and social science research training is an excellent match for the marketing research position at Large National. My resume is attached. Thank you very much for your consideration, and I look forward to receiving your reply.

Sincerely, Alexi Lawrence Blacksburg, VA 24060 540-555-1234 [email protected]

Sample 3.4 — Letter of application, email format

Subject: Application for building construction position after graduation

Ms. Riley Wilson Personnel Director Anderson Construction Company Rockville, MD

Dear Ms. Wilson:

I am following up after speaking with you at the construction industry career fair at Virginia Tech last week. Thank you for your time in sharing so much helpful information with me. Next May I will complete my bachelor's degree in building construction, and believe that my education, experience, and values make me an excellent candidate to join your team.

Each summer for the last five years I have worked at various levels in the construction industry. As indicated on my attached resume, I have worked as a general laborer, a skilled carpenter, and last summer served as assistant construction manager on a two-million dollar residential construction project.

The Anderson Construction projects are familiar to me, and my aspiration is to work for a company that has your values of service to the community through support of youth activities. One of my volunteer activities is coaching youth soccer, and I believe in the individual and community benefits of involving youth in recreational sports. I hope for the opportunity to interview with you, and will follow up with you.

Thank you for your consideration.

Sincerely, Jesse Bimal Blacksburg, Virginia 540-555-4523 [email protected]

Sample 3.5 — Letter of inquiry about employment possibilities, email fomat

Subject:  (logical to recipient!)  Inquiry about software engineering position after completion of M.S. in computer engineering

December 12, 20XY

Mr. Robert Burns President, Template Division Megatek Corporation Arlington, VA 22207 [email protected]

Dear Mr. Burns:

Next May I will complete my master of science in computer engineering at Virginia Tech. I found information about Megatek through an information session offered through the career center at my university, and am very excited about the career path options you offer for software engineers. I believe there is an excellent fit between my skills and interests and your needs.

As a graduate student, I am one of six members on a software development team in which we are writing a computer-aided aircraft design program for NASA. My responsibilities include designing, coding, and testing of a graphical portion of the program which requires the use of VWXDF for graphics input and output. I have a strong background in CAD, software development, and engineering, and believe that these skills would benefit the designing and manufacturing aspects of template software.  Attached is my resume with further details.

My qualifications equip me to make a contribution to the project areas in which your division of Megatik is expanding efforts.  I would appreciate the opportunity to discuss a position with you, and will contact you in a week to ten days to answer any questions you may have.  Thank you for your consideration.

Sincerely, Morgan Stevens Blacksburg, Virginia  |  540-555-2556 [email protected]

Sample 3.6 — Letter of inquiry about internship opportunities, email version

Subj: Wilderness Challenge internship position

January 12, 20XY

Ms. Sylvia Range Special Programs Assistant Marion County Family Court Wilderness Challenge Marion, VA 24560

Dear Ms. Range:

This semester I am a junior at Virginia Tech, working toward my bachelor's degree in family and child development. I am seeking an internship for this summer 20XY, and while researching opportunities in the field of youth development, I found your program. I am writing to inquire about possible internship opportunities with the Marion County Family Court Wilderness Challenge.

My work background and coursework have supplied me with many skills and an understanding of encouraging development of adolescents; for example:

• 10 hours per week as a volunteer hotline assistant for a local intervention center. After a 50-hour training program, I counseled teenagers about personal concerns and referred them, when necessary, to appropriate professional services for additional help.
• Wellness coordinator in my campus residence hall, which requires me to establish rapport with fifty residents and coach them on personal matters, university policies, and encourage healthy self-management habits to be successful in college.

My attached resume provides additional details about my background.

I will be in the Marion area during my spring break, March x-xx.  I will call you next week to see if it would be possible to meet with you in early March to discuss your program.

Sincerely, Sinclair Sosa Blacksburg, Virginia | 540-555-2233 | [email protected]

Sample 4.1 — Information seeking letter, email version

Mr. Idris Webb Delon Hampton and Associates Washington, DC

Dear Mr. Webb:

Next May I will complete my bachelor’s degree in Architecture at Virginia Tech, and am researching employment opportunities in the Washington metro area. I obtained your name from Professor (LastName) who teaches my professional seminar class this semester. S/he indicated that you had volunteered to provide highly motivated graduating students with career advice, and I hope that your schedule will permit you to allow me to ask for some of your time and advice. I am particularly interested in historic preservation and have done research on the DHA website to learn that your firm does work in this area. I am also interested in learning how the architects in your firm began their careers. My resume is attached simply to give you some information about my background and project work.

Within two weeks I will call you to arrange a time to speak to you by Zoom or perhaps visit your office if that would be convenient. I will be in the Washington area during the week of November 22. I very much appreciate your time and consideration of my request, and I look forward to talking with you.

Sincerely, Adara Alba Blacksburg, Virginia 540-555-1123 [email protected]

Sample 5.2 — Follow-up letter to information seeking meeting, email version

Subject:  (logical to recipient!)  Thank you for meeting Tuesday, Nov. 23

Mr. Javier Delon Delon Hampton and Associates Washington, DC 

Dear Mr. Delon:

Thank you so much for taking time from your busy schedule to meet with me on Tuesday. It was very helpful to me to learn so much about the current projects of Delon Hampton and Associates and the career paths of several of your staff. I appreciate your reviewing my portfolio and encouraging my career plans. I also enjoyed meeting Mil Menzur, and am glad to have her suggestions on how I can make the most productive use of my last semester prior to graduation.

Based on what I learned from my visit to your firm and other research I have done, I am very interested in being considered for employment with DHA in the future. I will be available to begin work after I graduate in May 20ZY. As you saw from my portfolio, I have developed strong skills in the area of historical documentation and this is a good match for the types of projects in which your firm specializes. My updated resume is attached to serve as a reminder of my background, some of which I discussed with you when we met.

During the next few months I will stay in contact with you in hopes that there may be an opportunity to join your firm. Thank you again for your generous help and guidance.

Sincerely, Kai Kalani Blacksburg, VA 24060 540-555-1123 [email protected]

Virtual Assistant Cover Letter with No Experience Sample

In this article, I’ll guide you through a step-by-step process to write a compelling virtual assistant cover letter, including customizable templates to get you started.

Key Takeaways: Understand the Role: Get a clear picture of what a virtual assistant does and the skills required. Showcase Transferable Skills: Highlight relevant skills from other experiences. Personalize Your Letter: Tailor your cover letter to the company and position. Use a Clear Structure: Follow a simple and effective format. Provide Examples: Share instances where you’ve demonstrated key skills. Close Strongly: End with a call to action and express enthusiasm for the opportunity. Review and Edit: Ensure your cover letter is error-free and polished.

Step-by-Step Guide to Writing Your Cover Letter

Step 1: research and understand the role.

Before you start writing, it’s crucial to understand what being a virtual assistant entails. Research the company and the specific role to tailor your cover letter effectively.

Step 2: Start with a Strong Introduction

Begin with a greeting and introduce yourself. Mention how you learned about the position and express your enthusiasm for the opportunity.

Step 3: Highlight Transferable Skills

Even without direct experience, you likely have skills that are applicable to the role of a virtual assistant. Detail how your background has equipped you with valuable skills like organization, communication, and time management.

• Organization: Managed a busy college schedule, balancing academics and part-time work.
• Communication: Excelled in customer service roles, addressing client concerns with empathy and efficiency.
• Time Management: Completed projects efficiently while meeting deadlines in previous positions.

Step 4: Personalize Your Letter

Show that you’ve done your homework. Mention something about the company that excites you and aligns with your values or career goals.

Step 5: Provide Real-Life Examples

Share a brief story or example where you demonstrated a key skill relevant to being a virtual assistant. This helps the employer visualize you in the role.

Step 6: Close with Confidence

End your cover letter by reiterating your interest in the position and stating your eagerness to discuss your application further. Include a polite call to action, inviting the employer to contact you.

Step 7: Review and Edit

Ensure your cover letter is free from grammatical errors and typos. Have someone else review it if possible.

Personal Tips from My Experience

• Be Genuine: Authenticity resonates with readers. Share your genuine interest in the role and the company.
• Stay Positive: Focus on what you can offer, not on the experience you lack.
• Follow Up: Don’t hesitate to send a polite follow-up email if you haven’t heard back after a week or two.

Virtual Assistant Cover Letter Template

[Your Name] [Your Address] [City, State, Zip] [Your Email] [Today’s Date]

[Employer’s Name] [Company’s Name] [Company’s Address] [City, State, Zip]

Dear [Employer’s Name],

I am excited to apply for the Virtual Assistant position at [Company’s Name] that I found [where you found the job listing]. With a strong background in [relevant background], I am confident in my ability to contribute effectively to your team, despite lacking direct experience in virtual assistance.

In my previous role as [Your Previous Role], I honed skills that align well with the responsibilities of a virtual assistant. For instance, [share a specific example]. This experience taught me valuable lessons in [related skill or lesson], which I am eager to apply in the Virtual Assistant role at [Company’s Name].

What particularly attracts me to [Company’s Name] is [mention a specific company attribute or value]. I admire [specific detail about the company] and am excited about the opportunity to support your team in achieving its goals.

I am enthusiastic about the chance to bring my unique skills to the Virtual Assistant position at [Company’s Name]. I look forward to the possibility of discussing my application in more detail and am available for an interview at your earliest convenience.

Thank you for considering my application. I am eager to contribute to [Company’s Name] and am excited about the potential to grow within your esteemed company.

Sincerely, [Your Name]

Frequently Asked Questions (FAQs)

Q: How Do I Write a Cover Letter for a Virtual Assistant Position with No Prior Experience?

Answer: In my cover letter, I focused on highlighting my transferable skills. I emphasized my organizational abilities, proficiency with technology, and strong communication skills. 

I also mentioned any relevant volunteer work or projects that demonstrated my ability to manage tasks remotely. By showcasing my eagerness to learn and adapt, I made a strong case for my potential as a virtual assistant, despite lacking direct experience.

Q: What Makes a Virtual Assistant Cover Letter Stand Out?

Answer: To make my virtual assistant cover letter stand out, I personalized it for each job application. I researched the company and addressed the specific needs mentioned in the job description. 

I included examples of how I successfully managed similar tasks in the past. Adding a touch of creativity, like a unique format or a professional yet personable tone, also helped my cover letter stand out.

Q: Should I Mention Technical Skills in My Virtual Assistant Cover Letter?

Answer: Absolutely! In my cover letter, I made sure to list key technical skills that are crucial for a virtual assistant, such as proficiency in Microsoft Office, knowledge of CRM software, and experience with social media management tools. I also mentioned my fast typing speed and ability to quickly learn new software, which are valuable skills in this role.

Q: How Can I Show My Remote Work Experience in My Cover Letter?

Answer: In my cover letter, I highlighted my previous remote work experiences. I detailed how I efficiently managed my time, communicated effectively with team members, and maintained productivity in a home office setting. 

I also mentioned specific tools and software I used for remote collaboration, showing that I’m well-equipped for a virtual work environment.

Q: Is It Important to Tailor My Virtual Assistant Cover Letter to Each Job?

Answer: Yes, it’s very important. For each job application, I tailored my cover letter to address the specific requirements and expectations listed in the job posting. 

I made connections between my skills and experiences and the needs of the potential employer. This approach showed that I was not only a fit for the role but also genuinely interested in working for their company.

Cover Letter Examples

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The best way to start a Virtual Assistant cover letter is by addressing the hiring manager directly, if their name is known. If not, "Dear Hiring Manager" is acceptable. Begin by introducing yourself and stating the position you're applying for. Then, capture their attention by briefly mentioning a key achievement or skill that makes you a strong candidate for the role. This could be a past experience, a certification, or a unique skill set. This opening should be tailored to the job description and the company's needs, showing that you've done your research and understand what they're looking for in a Virtual Assistant.

Virtual Assistants should end a cover letter by summarizing their skills and experience, expressing enthusiasm for the opportunity, and inviting the employer to take the next step. It's important to reiterate how your skills as a Virtual Assistant match the job description and how you can bring value to the company. You could say something like, "I am excited about the opportunity to bring my unique skills in time management and customer service to your team and help improve efficiency." Then, express your eagerness to discuss the role further. You could write, "I look forward to the possibility of discussing this opportunity with you." Finally, end with a professional closing, such as "Sincerely" or "Best regards," followed by your name. Remember, the goal of the closing is to leave a positive, professional impression.

A Virtual Assistant's cover letter should ideally be about one page long, or around 300-500 words. This length is sufficient to introduce yourself, explain why you're interested in the position, and highlight your most relevant skills and experiences without overwhelming the reader. Remember, hiring managers often have many applications to go through, so it's important to be concise and to the point. Too long of a cover letter might not be fully read, and too short might not provide enough information about your qualifications. As a Virtual Assistant, your cover letter should also demonstrate your ability to communicate effectively in a remote setting.

Writing a cover letter with no experience as a Virtual Assistant can seem challenging, but it's definitely possible. Here's how you can do it: 1. Start with a Professional Greeting: Address the hiring manager by their name if it's available. If not, use a professional greeting like "Dear Hiring Manager". 2. Introduction: Begin by introducing yourself and stating the position you're applying for. Mention where you found the job posting. 3. Highlight Relevant Skills: Even if you don't have direct experience as a Virtual Assistant, you likely have skills that are relevant to the job. These could include communication skills, time management, organization, proficiency in certain software like Microsoft Office or Google Suite, or customer service experience. Highlight these skills and provide examples of how you've used them in past roles. 4. Show Enthusiasm: Express your interest in the role and the company. Show that you're eager to learn and grow in the position. 5. Connect Your Goals with the Company's: Research the company and understand their mission and values. Then, connect your personal or career goals with the company's. This shows that you're not just interested in any job, but specifically in working with them. 6. Close Professionally: Thank the hiring manager for considering your application. Express your hope for further discussion in an interview. 7. Proofread: Make sure your cover letter is free of errors. This shows your attention to detail, a crucial skill for a Virtual Assistant. Remember, the goal of a cover letter is to show the hiring manager why you would be a good fit for the role, even if you don't have direct experience. By highlighting your relevant skills and showing enthusiasm for the role, you can make a strong case for why you should be considered.

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Virtual Assistant Cover Letter

A virtual assistant cover letter should summarize your experience and skills as well as explain your motivation for wanting to work for the company.

A virtual assistant typically works remotely to provide administrative services like scheduling meetings, preparing documents, and researching requested information.

Virtual Assistant Cover Letter – Template

Download our free Virtual Assistant Cover Letter in MS Word format.

Virtual Assistant Cover Letter Sample:

[Full Name]

[Email Address]

[Contact Number]

[LinkedIn Profile/Website Link]

Dear [hiring manager’s title and last name, or their first name],

I found your advertisement for the Virtual Assistant vacancy and am very interested in the position. My experience in [administration or personal assistance] and ability to [#1 skill] and [#2 skill] make me the perfect candidate for the job. I know my skill set and industry knowledge will be invaluable to [name of the company] .

I am most impressed by [notable milestones or characteristics you appreciate about the company] and have some great ideas of my own to contribute. When I worked on [mention a successful project/initiative you were involved in] , we managed to [describe the result(s) of the project] . I believe your [project or company initiative you are especially interested in] will make waves in the industry and I would feel privileged to be a part of such an innovative team.

In my role as [current or former position] , I achieved [mention accomplishment(s) and strengthen it with a statistic, if possible] , which improved [mention the effect this accomplishment had on the company in question] . Most recently I attended [relevant training you’ve completed] that helped me sharpen my [list key skills or valuable attributes] .

I have attached my resume and [mention any other documents that were requested, if applicable] . If you like my ideas, I have many more I would like to discuss with you.

[Full name]

How to Write a Virtual Assistant Cover Letter:

Read our step-by-step instructions for writing the perfect virtual assistant cover letter.

Address your cover letter.

Provide your personal details..

List your name, physical address, telephone number, and any links to your website or LinkedIn profile at the top of your cover letter.

Address the hiring manager directly.

Research who the hiring manager is and address your cover letter to them personally. This shows your interest in the role and ability to perform research.

Outline your skills and experience.

Summarize your skills..

Mention your experience in administration or personal assistance, and list any skills that will help you in your role as a virtual assistant. This could include excellent communication, interpersonal skills, time management, and/or planning skills.

Mention any training you have completed.

Completing courses in your free time not only shows dedication to improving your skills, but also makes you a more qualified candidate. Try to explain how these courses have enriched your skills. For example, a course on new software to manage schedules and plan meetings.

Celebrate the organization and describe your accomplishments.

Talk about the company..

Mention a few projects that the company is involved in that you find interesting. This shows your research abilities and that you are genuinely interested in the work that the company does. As a virtual assistant, you may be inspired by the CEO's approach to social work or their interest in going green.

Describe your accomplishments.

Showing that you are capable and able to improve the company can be justified with previous accomplishments, such as increasing productivity, saving money on office supplies, and/or introducing energy-saving measures. Try to mention statistics to illustrate your success.

Attach your resume and close your letter.

Attach relevant documents..

Mention documents that may have been requested, like your resume or CV, and include any references that support your performance at your current or previous company.

Sign off your letter with a call to action to encourage the hiring manager to get in touch with you, and end with "Sincerely" and your full name.

How to Write a Cover Letter

How do I write a cover letter for a virtual assistant?

Your virtual assistant cover letter should include a few personal details, a description of your skills and experience, and your motivation for wanting to work at the company.

Try to mention specific accomplishments from your previous roles that show your qualification, and talk about projects that the company is involved in that you would like to contribute to.

How do you format a virtual assistant cover letter?

• Provide your personal details .
• Address the hiring manager directly .
• Summarize your skills .
• Talk about the company .
• Describe your accomplishments .
• Mention any training you have completed .
• Attach relevant documents .

What is the best format for a virtual assistant cover letter?

The best format for a virtual assistant cover letter is to keep it brief but provide enough evidence of your qualifications. For example, mention that you are proficient with specific planning software and use a statistic to prove how this skill improved your previous company.

Try to mention specific projects that the company is involved in that you are inspired by or excited to be a part of. This may be a corporate project or social work that the company does.

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Virtual Assistant cover letter example

A virtual assistant can be a savior for a busy professional in so many industries. Once the preserve of the high-flying entrepreneur, a (virtual) personal assistant is now popular for a wide range of professionals. If they organize work streams and lines of communication in the right way, they can be the glue that holds everything together.

While many of the activities may be the same as a normal personal assistant such as booking travel (yes, that is a thing again), managing customer communications, booking accommodation, arranging meetings, and managing social media, virtual assistants can also easily and unobtrusively take part in virtual meetings (taking notes) and be present in all sorts of virtual events to represent their boss.

The flexible nature of the work is unsurprisingly attractive, and many young professionals are seeing this as a way into the work of work. Building relationships in this way is a fantastic entry-level opportunity into their dream industry and they don’t even need to risk a move away from their home city to achieve it.

While a virtual assistant resume should cover the practical matters of their career experience, the cover letter is much more concerned with their personality and approach to work. Telling a couple of stories about the biggest achievements in your career will go a long way to persuading a potential hiring manager to have a chat with you.

In this virtual assistant cover letter example and writing guide, we look at:

• Selecting the best cover letter format for the role in question
• Making the most of each cover letter paragraph (header, greeting, intro, body and conclusion)
• Which content to include in your cover letter
• Mistakes to avoid with your virtual assistant cover letter

Check out Resume.io’s library of hundreds of free cover letter samples for even more writing advice and adaptable examples.

Best format for a virtual assistant cover letter

The format of a virtual assistant cover letter should follow the traditional norms. Virtual assistants should be experts in the etiquette of correspondence, so getting this wrong would not look good. Structure the cover letter with the following sections:

• The cover letter header
• The greeting / salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

Every section can carry various career stories, but there should be a flow to the cover letter that conveys consistency, reliability, and efficiency. If these threads run through the cover letter, your potential future boss will know that a potential future interview will be similar.

The virtual assistant cover letter should be customized to the precise requirements of the role. Have a look at the job description and consider the likely activity of your future hiring manager. This requires a fair bit of research, but you really need to put yourself in their position. What will they need from you and how can your past shine a light on your potential to deliver the best possible service? Do not send the same cover letter to everyone – you only get one chance. Make the most of it.

The Resume.io comprehensive cover letter guide shares more about the general intricacies of writing a cover letter – from font sizes to format options. You might also find that our virtual assistant cover letter example below gives you some ideas:

Virtual assistant role

Dear Ms. Pannock,

I can promise you that there will be nothing virtual about my assistance. I am currently looking for a third client to fill my schedule and my other two clients can attest to how I make a very real difference. We might not sit at the same desk, but I will seek to make your working process smoother and ensure that your clients are blissfully happy. 

As a former customer service representative and administration manager, I understand the importance of timely communication and faultless organization. I am used to working with marketing professionals and enclose a portfolio of graphic design work that I created. I enjoy giving my clients space to channel their creativity, but I also revel in being an outlet whenever I can. Sometimes you just need someone to listen without judgment.

I appreciate the thought that went into your role description and can say that I already do 95 percent of the tasks for my other clients including scheduling, social media management, competitor research, and customer support. There are certain synergies to be enjoyed when you work for an industry-specific client base, so I will hit the ground running. My involvement can flex with your needs, but for me it is vital to get to know each other well first. The first couple of weeks will follow a structured introductory path that will set us up for success.

I am proficient in all forms of marketing software, am constantly updating my knowledge with virtual training sessions and seek to use technology to transform how I do things.

Having visited your social media platforms, I am excited about the possibility of a (virtual) meeting and look forward to getting to know you a little better.

Heather Clearwater

Have a look at some other administrative cover letter examples and get inspired:

• Customer Service Representative cover letter sample
• Administrative Assistant cover letter sample
• Receptionist cover letter sample
• Office Administrator cover letter sample
• Office Assistant cover letter sample
• Office Manager cover letter sample
• Personal Assistant cover letter sample
• Administrative Officer cover letter sample
• Call Center cover letter sample
• Administrative cover letter sample
• Front Desk Receptionist cover letter sample
• Secretary cover letter sample

Cover letter header

The cover letter header can be likened to a presentation that you have prepared for a management meeting or a social media post to impress some sales prospects. It has to look the part to persuade someone to read the words that follow.

There are many different designs that you can choose, but in terms of the information required it is relatively simple. Include your full name, email address and mobile number at the top of the cover letter. This information will be repeated from your resume, but you never quite know when a hiring manager may decide to send that interview invite.

Candidates should not include their full postal address as there are privacy and data protection issues – the town and state will be fine, but even that is not required. In terms of the employer “inside address” – this is an outdated convention that only the most formal of employers will expect. In the age of remote working and multiple it is also hard to ascertain exactly where the hiring manager is based. Our advice would be to omit it.

Cover letter greeting

Respecting the formality of communication is crucial for a professional virtual assistant, so keep the style of greeting on your cover letter formal. You might wish to strike up a friendly connection with your future boss at an interview, but refrain from using their first name at this early stage. A “Dear Mr/Mrs/Ms Surname” cannot be faulted.

As the role is such a personal one, you should really try everything to find out the name of your future boss and address the letter to them. You can look at the job description or even call the company to find out. An impersonal “to whom it may concern” will almost certainly find your resume in the trash folder. You need to take the time to investigate certain things.

Cover letter introduction

The cover letter introduction allows a virtual assistant to get into the detail of their most impressive stories. Start with only the most relevant tales and make sure that you show how your participation makes a difference to the situation rather than simply being a participant.

Share the context of each situation and quantify your contribution. How much was the sale worth when you prepared the winning presentation? What was the value of negotiations that you assisted? How many times have you led a work team meeting? Let your future employer know the scale of your experience.

The introduction should also shine a light onto how you like to go about your daily work. You will undoubtedly have a close relationship with your boss, so be honest in terms of how you approach your work. Sharing your personality upfront in this way will ensure the best possible chance of a fit. If you open up in your cover letter, they will open up at the interview.

View the introduction from our adaptable virtual assistant cover letter sample:

Cover letter middle part (body)

The middle part (or body) of a virtual assistant cover letter should offer reassurance that you are a safe pair of hands, details about your mastery of all the required technology and details of how you handle difficult situations, manage complex processes, and communicate with a vast array of stakeholders. This is nothing groundbreaking, but it is essential to the role, and it should make an appearance in the middle of the cover letter.

Detail your hard and soft skills in equal measure and share them in the context of the situations you have come up against. A list of skills in your cover letter will convince no one. You would be better served to pick 2-3 top skills and expand on how they helped you to make your difference to your previous bosses. Influence through evidence.

One great way of packaging a career story is the STAR method. Let the hiring manager know about the Situation that you were presented with and what the Task comprised. Explain your Actions and the ensuing Results. This needn’t take up much space and can easily be expanded upon when you get to the interview stages.

How to close a virtual assistant cover letter (conclusion and sign-off)

The conclusion of a virtual assistant cover letter should end on one last confident note that you can do everything that will be expected of you - and much more.

It is then customary (and even expected) to mention that you are looking forward to the possibility of finding out more during an interview. Come across as enthusiastic rather than expectant. If you have given the hiring manager enough reasons to be interested in your candidature, they should be hovering over the send button on your interview invite as they finish the last sentence. Create the impression that you are in demand.

The conclusion of our virtual assistant cover letter sample below offers a great example:

Basic mistakes in a virtual assistant cover letter (and how to avoid them)

There are few jobs where mistakes are less welcome than a virtual assistant. So much of your work reflects the professionalism of your boss, so your attention to detail will need to be on point – every minute of every day. Here are three simple mistakes to rectify – don’t let them slip past your radar in the rush to send the cover letter out:

• Spelling and grammar mistakes: Impeccable writing skills are a must for any virtual assistant, so make sure that you use an online grammar checker and maybe also ask a friend to proofread the letter to make sure that it sounds like you.
• Formatting errors: Every piece of communication should be well formatted. Happily, you can use a cover letter template from our selection and avoid any unseen issues.
• Too conversational: You might want to write to your future boss as if you are starting off a conversation with them. While this will give your cover letter a warm and friendly tone, you should err on the side of professionalism for these early exchanges. You can warm up a little once you have got to know them a bit better.

Key takeaways

• Research your future boss well – what sort of assistance will they need?
• Share your career story with a mix of accomplishments, skills and personality
• Show enthusiasm for the role and be keen to find out more about it
• Check out our virtual assistant cover letter sample and other guides

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