thesis submission newcastle university

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The Library holds printed copies of all Newcastle University PhD theses, and some copies of theses written for other research degrees such as DSc, MD, DLitt, LLD, Deng, DBA, EdD, MPhil. All theses held by the Library are listed in  Library Search  and where we have a printed and an electronic copy of theses a link is provided to the full-text.

Submitting your thesis

The Student Progress Office provides information on  Research Degree Examination Procedures and Forms , including the University's  Guidelines for the Submission and Format of Theses and Library Submission Forms. You may also wish to speak to your supervisor for advice on thesis presentation. The  University encourages and supports open access as an invaluable way to maximise the visibility and impact of its research and strongly encourages all PhD students to deposit an electronic version of their final examined thesis, as well as a printed copy. UKRI-funded students are expected to comply with the UKRI policy on open access, the key requirements being:

• The full text version of the thesis should be available from an open access repository no longer than 12 months following the award of the doctorate. Authors who identify themselves as RCUK funded on their submission form will normally only be allowed to request an embargo of a maximum of 12 months.
• The research must acknowledge the support of the funder.

We can ensure your compliance by depositing a copy of your thesis in our repository.

Print Services  located on level 1 of the Philip Robinson Library can help with binding enquiries. 

Access to your thesis

After your degree has been awarded the final version of your thesis is passed to the library and added to our print and electronic collections. A standard 6 month embargo on access is applied to all thesis received to give authors time to consider publishing from all or part of their work. In certain circumstances longer embargo periods can be applied but permission from your Dean is required. You will be asked to sign a deposit licence when you hand over your thesis which explains the conditions under which it will be kept. The many advantages of making your thesis open access include:

• Research reaches a wider audience, increasing the probability of citation.
• Your personal profile and impact are enhanced.
• Indexing by anti-plagiarism software helps prevent unauthorised re-use.
• It will ensure compliance for UKRI-funded students.

Newcastle University eTheses

Access over 5,000 electronic theses published at Newcastle University

Understand your rights as an author and when you are using the content of others.

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• Newcastle University Theses
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Print Theses

The Library holds copies of all Newcastle University PhD theses and copies of theses written for other research degrees such as DSc, MD, LLD, DEng, DBA, EdD, MPhil.

All theses held by the Library are listed in  LibrarySearch . Links are provided to the full text where this is available.

Electronic Theses

Our  repository of electronic theses  contains the full text of over 3,800 Newcastle University doctoral theses.

• EThOS Search the details of over 500,000 UK theses dating back to 1800. The full text of over half of these is available for immediate download to registered users, and in other cases, you may be able to request a copy in digital or other format (for which there may be a charge).

International Theses

There isn't one single source for finding non-UK theses, and access options will vary according to the institution, but the links below give the best starting points.

• Australian Theses Search almost a million Australian theses.
• DART Europe Access to over 600,000 open access research theses from 28 European countries.
• Networked Digital Library of Theses and Dissertations This database provides access to the full text of thousands of international theses and dissertations.
• Open Access Theses and Dissertations OATD.org aims to be the best possible resource for finding open access graduate theses and dissertations published around the world. OATD currently indexes over two million theses and dissertations from over 1,000 institutions worldwide.
• PQTD Open Search and read open access dissertations and theses from the USA.
• Proquest Dissertation Express (international) This link opens in a new window Over two million graduate works from graduate schools around the world including American and Canada. Theses and dissertations may be available to purchase direct from ProQuest using the order forms provided. Please consult the help section to see how you can order and pay for these dissertations yourself.
• Proquest Dissertations & Theses Citation Index A curated collection of multi-disciplinary dissertations and theses, offering over 5.5 million records representing dissertations and theses from thousands of universities around the world. Useful for all subjects.

Thesis production

The Student Progress Office provides information on Research Degree Examination Procedures and Forms, including the University's Guidelines for the Submission and Format of Theses  and Library Deposit Licence.  You may also wish to speak to your supervisor for advice on thesis presentation.

• Guidelines for the Submission and Format of Theses
• Last Updated: Jul 10, 2024 12:06 PM
• URL: https://libguides.ncl.ac.uk/theses

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Approval of Title and Nomination of Examiners

• Approximately three months prior to your thesis submission deadline, you and your supervisor need to complete the online Approval of Title and Nomination of Examiners forms.
• You need to provide your exact final title of your thesis (ensure your wordings and spellings are correct!). Please also provide a very short summary of your area of research (approximately 6 words), suitable for use in a graduation ceremony.
• You must upload an abstract for your thesis as part of your submission.
• Your supervisor will then complete their form, including nominating examiners and providing evidence of their suitability in relation to examining your thesis. Usually an internal and an external examiner will be appointed. For staff candidates, two external examiners must be appointed.
• It then goes to Head of School & PG Dean for approval; after which you will be notified. You can monitor progress via the ‘Summary’ tab when you view your form.

For more detailed information see the Student Progress page:  The Research Degree Examination Process

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Answered By: Emily Dott Last Updated: Mar 25, 2023     Views: 208

You can usually reuse your work for the purposes of your thesis submission, but if you would like your thesis to be available online via  Newcastle University eTheses  (which is the best route for making your thesis discoverable), then you would need to double check the specifics of the copyright transfer agreement you signed with your publisher(s).

When publishing,  copyright is often transferred to the publisher  via a copyright transfer agreement or assigned via an exclusive licence to publish. Therefore if you intend to include work that you have already published (e.g. journal articles) in your thesis online, you will need to ensure that you have the rights to do so.

Some publishers make explicit in their contracts with you that you can do this, others leave it unclear. To be sure you can reuse your published work in this way, please contact your publisher(s) and ask them for permission to reuse the published materials in your thesis and for it to be subsequently published in our institutional online thesis repository.

Alternatively, you can submit your thesis in its entirety and remove (or ask us to remove) the published materials from the version to be published online, or ask for the e-thesis to be permanently embargoed as it includes materials which we don't have permission to re-publish.

You'll find further guidance on our copyright in theses webpage, or you can  get in touch with us  with any individual queries.

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