• Start the presentation and see your notes in Presenter view Article
  • Add speaker notes to your slides Article
  • Rehearse and time the delivery of a presentation Article
  • Record a slide show with narration and slide timings Article
  • Print your PowerPoint slides, handouts, or notes Article
  • Create a self-running presentation Article

powerpoint presentation while reading notes

Start the presentation and see your notes in Presenter view

Using Presenter view is a great way to view your presentation with speaker notes on one computer (your laptop, for example), while only the slides themselves appear on the screen that your audience sees (like a larger screen you're projecting to).

If you're using a newer version of PowerPoint, just connect the monitors and PowerPoint automatically sets up Presenter View for you.

If Presenter view appears on the wrong screen, you can swap the display quickly .

Turn off Presenter view if you prefer not to use it.

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Start presenting

On the Slide Show tab, in the Start Slide Show group, select From Beginning .

Start a slide show from the beginning.

Use the controls in Presenter view

To move to the previous or next slide, select Previous or Next .

Presenter View - Back and Next buttons

To view all the slides in your presentation, select See all slides .

Click Slide Navigator to view all slides

Tip:  You’ll see thumbnails of all the slides in your presentation (as shown below), making it easy to jump to a specific slide in the show.

A grid with thumbnail images of all slides in the presentation.

To view a detail in your slide up close, select Zoom into slide , and then point to the part you want to see.

Zoom into the slide

For more details on zooming in, see Zoom in to part of a slide .

To point to or write on your slides as you present, select Pen and laser pointer tools .

Use the pen or laser tool to point to or write on slides

Press the Esc key when you want to turn off the pen, laser pointer, or highlighter.

To hide or unhide the current slide in your presentation, select Black or unblack slide show .

Black or unblack a slide

You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video.

Swap the Presenter view and Slide view monitors

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top of Presenter view, select Display Settings , and then select Swap Presenter View and Slide Show .

Display Settings in Presenter View

What the notes look like in Presenter view

Tip:  You can add notes either while you’re presenting, directly from Presenter view, or as you’re editing your presentation. For information on how to add speaker notes to your presentation see  Add speaker notes to your slides.

powerpoint presentation while reading notes

The notes appear in a pane on the right. If you need to add or delete something, simply click in the text box to edit it. The text wraps automatically, and a vertical scroll bar appears if necessary. You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Change the size of the text in the Notes pane in Presenter view

To change the size of the panes in Presenter View, point your mouse at the vertical line that separates them, then click and drag.

Tip:  If you don't need to see the current slide in Presenter View at all, and would like your notes to be larger, drag that vertical separator line all the way to the left.

Turn off Presenter view

If you want Presenter view turned off while you are showing your presentation to others:

On the Slide Show tab of the ribbon, clear the check box named Use Presenter View .

The Slide Show tab in PowerPoint has a check box to control whether Presenter View is used when you show a presentation to others.

Keep your slides updated

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, selecting Set Up Slide Show , and checking the box for Keep slides updated .  

The Show options group of Set Up Slide Show with Keep slides updated enabled.

If you've already started your presentation and you want to make sure that setting is on, you can do that from Presenter view. Select the More slide show options button (which looks like three dots) and on the menu make sure Keep Slides Updated is checked.

The More slide show options menu in Presenter view.

Using a laser pointer on your smartphone when presenting in PowerPoint

To start using Presenter view, select Slide Show > Presenter View .

Presenter View on the Slide Show tab

To move to the previous or next slide, select the Previous or Next arrow.

Navigation buttons in Presenter view.

To turn off the pen, laser pointer, or highlighter, press the Esc key.

To make the screen black or to un-black the screen, Press b on the keyboard.

Toggle subtitles on or off in Presenter view.

Extend your Mac desktop to the second monitor

On the Apple menu, select System Preferences .

Open the Displays app.

Click the Arrangement tab in the dialog box.

Clear the Mirror Displays check box.

By doing this process, you now have a two-monitor setup. You can present a PowerPoint slide show on one screen while having other applications open on the other screen, keeeping those other apps private to yourself.

To manually determine which screen shows your notes in Presenter view and which shows only the slides themselves, on the task bar at the top left of Presenter view, select Swap Displays .

When your computer is connected to a projector and you start Presenter View, it appears on your computer's screen, while only the slides appear on the projector screen.

Presenter view includes a pane for speaker notes on the right and a navigation pane at the bottom.

The notes appear in a pane on the right:

The text wraps automatically, and a vertical scroll bar appears if necessary.

You can edit the text in the Notes pane.

You can change the size of the text in the Notes pane by using the two buttons at the lower left corner of the Notes pane:

Font-size controls for the Notes in Presenter view.

You can adjust the size of the current slide, and notes and next slide panels, by using your mouse to grab and drag the vertical line that separates the two panels.

Turn off Presenter view before a presentation begins

On the PowerPoint menu, select Preferences .

In the PowerPoint Preferences dialog box, under Output and Sharing , click Slide Show .

In the PowerPoint Preferences dialog box, under Output and Sharing, click Slide Show.

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

In the Slide Show dialog box, clear the Always start Presenter View with 2 displays check box.

Close the dialog box.

Turn off Presenter view during a presentation

At the top of the Presentation view window, click Use Slide Show .

Turn off Presenter view during a presentation by selecting "Use Slide Show" at the top of the Presenter view window.

This button closes Presenter view. As a result, both your personal computer screen and the projector screen show the slide show.

If you're working with a team of people to create your slide deck it may be that changes are being made to the slides right up to the last minute. Traditionally once you've started your presentation your slides wouldn't update. If you're using PowerPoint for Microsoft 365 for Mac you have the option to let your slides be updated by your team even as you're presenting so that you always have the up-to-the-minute changes.

You can turn this on by going to the Slide Show tab of the ribbon, and checking the box for Keep Slides Updated .  

The slide show tab of the ribbon showing "Keep Slides Updated" selected.

Create a self-running presentation

Record your slide show

Keep slides updated

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Prepare for the future of work. Learn how to manage virtual and hybrid teams more effectively.

How to Read Notes While Presenting PowerPoint Slides

powerpoint presentation while reading notes

Here’s a quick hack that shows you how to read notes while presenting PowerPoint slides live during a webinar or meeting.

This is a setup I use to present to an audience when I need to rely on speaker notes (without having anyone see my notes).

You’ll need two monitors, an external webcam (one that you can adjust above your notes), Microsoft PowerPoint, and online presentation software that can share one screen at a time (such as Webex).

Step-by-step instructions on how to read notes while presenting PowerPoint slides

  • Add the notes you want to reference throughout the presentation underneath each slide of your PowerPoint deck ( click here to learn how to add notes if you don’t know how to do that in PowerPoint)
  • Start a slide show on one of your two monitors (in the picture above, I used my right monitor to present a full screen version of my slide show)
  • Display “presenter view” on the other monitor ( here’s how )
  • Share the slide show screen on Webex or any other online collaboration tool ( here’s how in Webex)
  • Line up your webcam above the notes in “presenter view.” This helps make sure you are looking in the direction of your audience and not off to the side.
  • Read through your notes as you progress through your slides. You can even “vertical scroll” through your notes if you have a lot to material to go through.

How to Read Your Notes While Presenting

Going through your notes line by line can sound very scripted and your audience will be able to see your eyes moving from left to right as you read.

To avoid having people know that you’re just reading off of your screen, try to speak extemporaneously by only adding the main bullet points in your notes. This way, you’ll be able to break eye contact from your notes as you speak naturally to the content. The idea is to use your notes as a backup solution to fall back on and help make sure you cover all the points you need to cover.

Update: If you’d like to present and read notes while directly looking at the camera, you’ll need to use a teleprompter with an app. Here’s a short video I put together that shows you how .

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My name is Hassan Osman. I write short books and I teach short courses for busy managers. I also run a free weekly newsletter called AI for Leaders that helps business leaders prepare for the future of work.

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Home » Features » How to read notes while presenting in PowerPoint

How to read notes while presenting in PowerPoint

  • March 10, 2015
  • Features , Microsoft 365

This feature has been there for over 18 years. But only with 2013 version did it become easy enough for everyone to use it. You will need it someday – read this and be prepared.

The Need: Presenter View

Often, we have a complex presentation to deliver and many objectives to achieve. Writing down everything on the slides is a bad idea. Nobody reads crowded slides. Besides there are things you can NEVER put down on the slides – like answers to tricky questions. Some things you wanted to mention at some point of time – if the need arises. Often we have confidential information like competitor details, pricing details, discount limits, shortcomings of our products, your cheat sheet, your checklist of things to cover …

Basically we are talking about anything which cannot go on the slide itself but you need to refer to it WHILE you are presenting.

Yes paper is the best option. But if we want to store things RELATED to specific slides, paper becomes cumbersome. That is why PowerPoint provides notes.

But notes cannot be read during a regular presentation. You are WRONG!

To view notes WHILE you are presenting – you must use the Presenter View option.

Practice first – never try on stage for the first time

This feature may sound so simple that you may become over-confident and try it in a live presentation. DON’T. You will fail. Practice it first – WITH A PROJECTOR attached.

How to view slides while hiding them from audience

Here the assumption is that the projector (or plasma screen or video conferencing output) is attached to your laptop / tablet.

Just before starting the presentation, go to Slide Show tab and choose the option: Use Presenter View.

NOTHING happens. Why? Because this option means Use presenter view when you start presenting.

So start presenting. And then you will see something different.

Laptop and Projector show DIFFERENT things

Presenter View is just a window showing you many things including slide notes. That window is shown on your laptop. But the audience can see only the final presentation. They cannot see the notes.

Best of both worlds. Simple and Effective.

Using the Presenter View

It shows you current slide, next slide, notes and some more buttons. It also starts a timer automatically.

Now you control the presentation from here and the end result is seen by the audience.

Using notes

As you can see here, the notes are not fitting. There is a scroll bar.

Other option is to reduce the font size. But beyond a point, smaller font size will not be visible.

Remember: Notes are NOT a substitute to lack of knowledge!

If you do not know the topic – do not present.

These notes are just for quick reminders of things to cover, points which you often miss, related topics and so on. Ideally notes should be a few words or phrases. Not paragraphs.

Presenter View is just a window

Double click on the title bar of this window to resize it. What does it mean? Not only can you see the presenter view on your laptop, you have your ENTIRE laptop with all its software loaded available to you. Whatever you do here will NOT be visible by the audience.

That is NOT all. In fact that is a minor benefit.

The REAL benefit is that you have all applications available on your laptop at your disposal. So you may want to check the price list, read some FAQ document on your web site, check something with your colleague or boss on chat, look at the LinkedIn page of some senior person in the audience – whatever you want you can do.

Of course you have to maintain eye contact with the audience and not get totally distracted. THAT IS WHY I am asking you to practice this view. Once you practice it, it is like carrying two laptops – one for presentation and one for everything else!

What if I forget to activate presenter view

No problem. Right click anytime during the presentation and choose Show Presenter View . The switch between laptop to projector screen will happen even if you started in the CLONE (duplicate the screens) mode.

Panic! Presenter view got reversed

Yes – sometimes you see the presentation and the audience can see the Presenter View – complete with your cheat sheet displayed in full glory… ha ha.

Learn from this: No notes on first few slides!

But if it does reverse DO NOT PANIC. Move the mouse BEYOND your laptop screen – usually on the right edge – only then it will appear on the projector screen.

Now – while looking at the projector screen – choose the menu option Display Settings on the presenter view – and select Swap Presenter View .

What did I learn

If you have only one monitor – how do you try presenter view? No problem – it is WRITTEN in the tooltip of the Presenter View checkbox.

Hats off to Microsoft Office Team!

Did you like presenter view post your experience here..

If you like this feature, share it with your team and loved ones. Gift them some knowledge!

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How-To Geek

How to use speaker notes in powerpoint.

If you're worried about forgetting important points during your presentation, jot down some speaker notes. Here's how to prepare and use them.

Quick Links

Add speaker notes in powerpoint, use speaker notes during a powerpoint presentation.

Adding speaker notes to a PowerPoint presentation provides reference material for the speaker when they're presenting a slideshow, allowing them to stay on track without forgetting key message points. Here’s how to add and use speaker notes.

To add speaker notes in PowerPoint, you’ll first need to be in the Normal view. If you’re not already there, you can switch to Normal view by going to the “View” tab and then selecting “Normal” in the “Presentation Views” group.

Next, in the pane on left, select the slide where you'd like to add speaker notes.

Next, click the “Notes” button at the bottom of the window.

A small box reading “Tap to Add Notes” will appear beneath the slide. For Mac users, this will say “Click to Add Notes.”

Now, simply type the speaker notes for that slide. Repeat this process for each slide you'd like to add notes to.

There are two ways to use speaker notes during a presentation: by presenting on a secondary monitor or by printing out the speaker notes .

Using a Secondary Monitor

It’s safe to assume that most presentations will be presented on a secondary monitor. If this is the case for you, there’s not a whole lot you really need to do.

Related: How to Add an Extra Monitor to Your Laptop

The first thing you need to do is change the view to Slide Show. You can do this by selecting the Slide Show icon at the bottom-right corner of the window.

In this view, the audience will see only the slides as you’re going through the presentation. However, on your primary monitor, you’ll see the current slide, a preview of the upcoming slide, and your speaker notes for the current slide.

This is a convenient way to have a virtual copy of the speaker notes while you’re giving a presentation, but it never hurts to have a hard copy.

Printing the Speaker Notes

To print the speaker notes of your presentation, first select the “File” tab in the Ribbon.

Related: How to Print Multiple PowerPoint Slides to Each Piece of Paper

In the pane on left, select the “Print" button.

In the “Settings” group, select the option that says “Full Page Slides.”

A drop-down menu will appear. Here, select “Notes Pages” in the “Print Layout” group.

Finally, click “Print.”

You’ll now have a physical copy of your speaker notes.

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May 9, 2022

Edit your notes in Presenter view in PowerPoint

Victoria Tran

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Hey, Officer Insiders! My name is Victoria Tran, and I’m a Program Manager on the PowerPoint team. I’m thrilled to share that you can now edit notes in Presenter view in PowerPoint for Windows. No more switching to Editor view to type or change your notes, even during a presentation!

Edit notes in Presenter view

Accessing and editing your slide content whenever the need arises is a key part of the PowerPoint workflow. Whether you’re making an important edit to your speaker notes during a presentation rehearsal or jotting down feedback during your presentation, the ability to edit notes in Presenter view increases your productivity and eliminates the need to toggle between views.

We are excited to add this highly requested feature and expand the use of PowerPoint notes. In the future, we’ll continue to add support for editing notes in other views, such as Teleprompter view.

How it works

Ready to edit notes in Presenter view?

Screenshot of PowerPoint ribbon showing the buttons for starting a slide show.

NOTE:  You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around the pane, press Enter and start typing to make any updates you want.

Known issues

Presenter view currently only allows basic formatting of notes, such as bold, italics, and underlining (via keyboard shortcuts). Formatting such as text color, highlighting, and other options aren’t yet available.

Tips and tricks

  • If you are using keyboard commands to navigate through your slides during a presentation, make sure the text insertion point is not showing in the Notes pane. If it is, the arrow keys will move the insertion point around in the pane instead of navigating the slides.
  • If you have two monitors, a full-screen slide will show on one monitor and Presenter view on the other monitor, featuring a view of the next slide, your speaker notes, a timer, and more. If you have just one monitor, you can press Alt + F5 to try out Presenter view.

Availability

We will be rolling the edit notes in Presenter view feature out to Office Insiders running Beta Channel Version 2204 (Build 15225.20000) or later.

Don’t have it yet? It’s probably us, not you.

Features are released over some time to ensure things are working smoothly. We highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as an Insider, have had the opportunity to try it.

We want to hear from you! Please click Help > Feedback to submit your feedback about this feature.

Learn what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people. We’re excited to hear from you!

Sign up for the Office Insider newsletter  and get the latest information about Insider features in your inbox once a month!

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How to add notes to your Microsoft PowerPoint slides

When you present a slideshow, it’s likely that you have more to say than what displays on the slides. You may want to expand on the text you’ve included, or if the slide only contains visuals, explain them further.

Add speaker notes to a slide in PowerPoint

Hide notes while editing a slideshow, view speaker notes during a slideshow.

Luckily, Microsoft PowerPoint provides a built-in feature for speaker notes. This allows you to add notes to each slide and then see them in Presenter View when you start the show.

What You Need

Microsoft PowerPoint

Open your PowerPoint presentation and select the first slide where you want to add notes.

Step 1: Go to the View tab and choose either Normal or Outline View . This allows you to see your slide along with the note you plan to add.

If you’re wondering how to add a note in PowerPoint without changing the view, the short answer is: You can’t. But if you prefer not to use Normal or Outline View, you can check out the Notes Page view in the same section of the ribbon.

While still technically a “view,” this displays your slide and a text box for your note as a printed page, as shown below.

Step 2: Display the Notes panel below the slide if it’s not visible using one of the following:

  • Click the Notes button in the Status Bar at the bottom.
  • Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays.
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Step 3: When the panel is empty, you’ll see “Click to Add Notes” within it. Place your cursor in the box and type your note.

Step 4: You can apply simple formatting to your note using the tools on the Home tab or in the floating toolbar. This is handy if you want to add bullet points or emphasize the font with bold, italics, or an underline.

Step 5: If you have a lengthy note within the panel, you’ll see a scrollbar appear on the right so that you can move down and see the entire note. You can also drag up on the panel to enlarge it.

If you want your slide in full view as you're assembling or editing your slideshow, you can hide the presenter notes. This does not delete them; it merely moves the notes panel out of view.

Do one of the following to hide your notes:

  • Drag the notes panel downward until it no longer displays.

When it’s time to present your slideshow, you can use Presenter View to see your speaker notes. This allows you to view the notes for each slide on your monitor while presenting the slideshow on another. Your audience will not see your notes.

Step 1: Go to the Slide Show tab. On Windows, check the box for Use Presenter View in the Monitors section of the ribbon. On Mac, click the Presenter View button in the Start Slide Show section.

If you’ve already started the slideshow, you can still turn on Presenter View. Click the Three Dots in the Presenter Toolbar and choose Show Presenter View (Windows) or Use Presenter View (Mac).

Step 2: You’ll then see your notes display on the right side of the screen, with your slide on the left. As you advance each slide, the notes will display accordingly.

Step 3: The text for your note wraps automatically to the next line, and you have a scrollbar to move through those lengthy notes.

To adjust the font size for the notes, use the buttons below the notes panel.

Whether you want to add notes to PowerPoint to talk through your slideshow or simply as references while you assemble your slides, be sure to take advantage of this built-in feature.

For additional ways to work in Microsoft PowerPoint, check out how A.I. can help you create your slideshows .

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PowerPoint makes it easy to give a great presentation thanks to intuitive software that lets anyone craft an eye-catching deck. What's even better, however, is the option to use Presenter View. This lets you leave notes for yourself that can be viewed on your computer screen while everyone else is only seeing your presentation.

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Fortunately, there are several different tools you can use to monitor this important statistic. Some are built right into your operating system, while others will require a separate download. You can also purchase certain external devices to keep tabs on your desktop’s energy output.

How to Add Notes in PowerPoint?

How to Add Notes in PowerPoint?

Table of Contents

Keeping track of everything you want to cover in a presentation can be tough. To avoid cramming too much text onto your slides and to make sure you don’t miss any key points, some presenters use notes or flashcards. Another polished way to present your slides is by using speaker notes in PowerPoint. In this guide, we’ll walk you through how to add these notes in PowerPoint. Let’s dive in.

What are Speaker Notes in PowerPoint ?

Speaker notes in PowerPoint are like handy reminders you can attach to your slides. They’re there for you to reference during your presentation, but the audience won’t see them. Think of them as bullet points or cues to help you remember what to say, explain the visuals on the slide, or mention interesting details you don’t want to crowd the slide with. This way, you can keep your slides focused and use the notes to deliver a well-rounded presentation.

What are the Benefits of Using Speaker Notes? 

  • Clear Slides : Using speaker notes has several benefits, especially in keeping slides clean by avoiding too much text. With speaker notes, presenters can ensure their slides look neat while still having all the important information handy during the presentation.
  • Simplifies the Note-Taking Processes : Speaker notes offer a convenient way to take notes without the hassle of paper or flashcards. This can make presentations smoother and less stressful since presenters won’t have to worry about juggling physical notes.
  • Enhances Information Retention : Sometimes, it’s hard to remember everything during a presentation. Speaker notes act as a backup, helping presenters recall key points when needed. By having these notes handy, presenters can stay on track and deliver a more organized presentation.
  • Structures Presentation Flow : In complex presentations, it’s easy to lose track of the main points. Speaker notes provide a helpful roadmap, guiding presenters through their slides and ensuring they stay focused on the key message.
  • Boosts Presenter Confidence : Having confidence is important when presenting, and speaker notes can help presenters feel more prepared and in control. By reducing the need to fumble with notes or rely on external aids, presenters can appear more confident and authoritative in front of their audience.

How to Add Speaker Notes to PowerPoint?

Adding notes in PowerPoint to accompany your slides is a great way to stay on track during presentations. Here’s how to add them on different platforms:

Windows & macOS

The process for adding speaker notes is very similar on both Windows and macOS:

  • Open your PowerPoint presentation.
  • Select the slide you want to add notes to. You can do this by clicking on the thumbnail image of the slide in the slide pane on the left.
  • Windows:  By default, the Notes pane should be visible at the bottom of the PowerPoint window. If it’s hidden, click the  Notes  button on the taskbar at the bottom of the window.
  • macOS:  Similar to Windows, the Notes pane is located below the slide. If it’s hidden, click on the  Notes  tab at the bottom right corner of the window.
  • Add your notes: In the Notes pane, click where it says “Click to add notes” and type your information. This can include talking points, additional details you don’t want on the slide itself, or even questions you might anticipate from the audience.
  • Formatting your notes (Optional): You can format your notes using the standard text formatting options available. This might include making text bold, italicized, or changing the font size.

PowerPoint for the web offers a slightly different way to add speaker notes:

  • Open your presentation in PowerPoint for the web.
  • Click on the slide  where you want to add notes.
  • In the toolbar above the slide, click the  “Speaker Notes”  icon (it looks like a monitor with a speech bubble).
  • A  text box will appear  below the slide. Type your speaker notes here.
  • You can format your notes using the basic formatting options available in the text box.
  • To  hide the speaker notes , click the “Speaker Notes” icon again.

How to View Speaker Notes in PowerPoint while Presenting? 

1. Enter Presenter View:

  • Go to the  Slide Show  tab on the PowerPoint ribbon.
  • In the  Start Slide Show  group, click the down arrow next to  From Beginning .
  • Select  Presenter View  from the dropdown menu.

Alternatively:

  • You can also press the keyboard shortcut  P  (or  Fn + P  on some laptops) to enter Presenter View directly.

2. View Your Notes:

  • Once in Presenter View, you will see the current slide you’re presenting on the main screen.
  • Below the current slide, you’ll find a pane displaying the speaker notes you’ve added for that particular slide.
  • On the right side of the Presenter View window, you’ll see a preview of the next slide in your presentation.

3. Navigate Through Slides:

  • Use the arrow keys on your keyboard to navigate through your slides during your presentation.
  • The  Presenter View  window will update accordingly, showing the current slide, your speaker notes, and a preview of the upcoming slide.

Additional Tips:

  • You can adjust the size of the notes pane by dragging the divider between the pane and the slide preview.
  • If you’re using multiple monitors, you can choose which monitor displays the Presenter View with your notes and which one shows only the slides for the audience. Look for the  “Display Settings”  button in the Presenter View window to manage this option.

How to Print Speaker Notes in PowerPoint ?

Here are the steps on how to print speaker notes in PowerPoint:

Step 1: Open your presentation and go to the “ File ” tab.

Step 2: Click on “ Print ” in the left-hand sidebar.

Step 3: Under “ Settings ,” you’ll see a dropdown menu next to “ Full Page Slides .” Click the down arrow.

Step 4: In the dropdown menu, choose “ Notes Pages .” This option will show you a preview of your slides with the accompanying speaker notes on the right side.

Step 5: Select your printer and any other printing options you want to adjust (e.g., number of copies).

Step 6 : Click “ Print ” to print your speaker notes.

How to Edit Notes in PowerPoint ?

In the world of PowerPoint, the editing of notes might seem like a minor detail, but its impact on your presentations can be significant. Here’s how you can edit the notes in your PowerPoint presentation:

  • Open your presentation and select the slide with the notes you want to edit.
  • Make sure you can see the notes beneath the slide. If not, click the “ Notes ” button on the toolbar at the bottom of the screen.
  • Click anywhere within the notes area to start editing the content.
  • After making your edits, click  outside the notes  section to save your changes.

How to Hide Notes in PowerPoint ?

Hiding notes in PowerPoint can be useful, especially when you’re showing your screen during a presentation. This way, your audience won’t see any private comments or reminders you’ve written for yourself. Here’s how to hide the notes:

  • If you see the notes at the bottom of the screen, click the “Notes” button in the toolbar below. This will collapse the notes section and hide them from view on all slides in the presentation.

Closing Thoughts

Speaker notes are a powerful tool that can transform your presentations from good to great. By using speaker notes, you can keep your slides clear and concise while ensuring you have all the information you need to deliver a confident and informative presentation. Remember to practice using your speaker notes beforehand to ensure a smooth and engaging delivery.

Save Time and Effortlessly Create Presentations with SlidesAI

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Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting

There are several different ways to share your screen  when running a Zoom meeting with slides in PowerPoint or Keynote. This article covers the following topics:

  • Windows OS instructions
  • Mac OS instructions
  • Resizable window in Keynote
  • Share individual window in PowerPoint

Sharing your PowerPoint slides only without notes

If you want to share your PowerPoint while using the Presenter View with your notes but only show the slides, the following are steps you could take to do that:

Open your PowerPoint presentation. 

In Zoom, click on Share Screen .

Click on the Advanced Tab.

  • Select Portion of Screen (Allows you to share just a portion of your screen.  When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle.)
  • Click on Share .

Zoom share screen

For Windows OS in PowerPoint

  • Click on the Slide Show tab 
  • This allows you to display the slides with the notes you prepared in the notes pane.
  • Click “Present from Begining under Slide Show” 
  • This way, only the slides will display to the students. 

powerpoint presentation while reading notes

For Mac OS in PowerPoint

  • Click the Slide Show tab  
  • Click “Presenter View”  
  • If you have Dual Monitors, there is also an option to Swap Displays if needed.

powerpoint presentation while reading notes

Other Options

Resizable window in keynote.

Another option is to view the presentation in a resizable window (not full screen).

  • Make sure Keynote is updated
  • Choose Play>Play Slideshow in Window.

Share Individual Window in Powerpoint

  • Choose "Browsed by an individual (window)" and only share that window when you share your screen.  This will allow you to have your notes displayed in another document and only show the slides. 

Learn more about different ways to share your screen, content, or camera in Zoom .

powerpoint presentation while reading notes

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How to Add Notes in PowerPoint While Presenting

A laptop with a powerpoint presentation open

Are you tired of forgetting important points during your PowerPoint presentations? Do you struggle with staying organized while delivering a presentation? Adding notes to your PowerPoint slides can be a game-changer for anyone who wants to improve their presentations. In this article, we will walk you through the process of adding notes to your PowerPoint slides, explain why it’s important, and provide tips and best practices for making the most out of your notes.

Table of Contents

Why Adding Notes to PowerPoint Presentations is Important

Notes are an essential tool to help keep you organized and on track during your presentation. By adding notes to your PowerPoint slides, you can keep track of important points that you need to cover, remind yourself of key statistics and figures, and even add reminders about the tone or style of your presentation.

Notes can also be helpful for keeping track of any questions or concerns that arise during your presentation. By having your notes readily available, you can quickly address any issues or respond to questions in a timely and professional manner. Additionally, adding notes to your PowerPoint slides can help you stay focused and confident, knowing that you have everything you need at your fingertips.

Another benefit of adding notes to your PowerPoint presentations is that it can help you tailor your presentation to your audience. By including notes about your audience’s interests, concerns, or background, you can adjust your presentation to better meet their needs and expectations. This can help you engage your audience and make a more impactful presentation.

Step-by-Step Guide on Adding Notes to PowerPoint Slides

Adding notes to your PowerPoint slides is a simple process:

  • Open the PowerPoint presentation you want to add notes to.
  • Click on the “View” tab at the top of the screen.
  • Click on the “Notes Page” button.
  • This will open a new page where you can add your notes.
  • You can type or copy and paste your notes into the section below the slide.
  • Repeat this process for each slide in your presentation.

Adding notes to your PowerPoint slides can be a helpful tool for presenters. These notes can serve as reminders of important points to cover, or as a script to follow during the presentation. Additionally, notes can be printed out and used as a reference for the audience after the presentation is over. By taking advantage of this feature, you can enhance the effectiveness of your PowerPoint presentation and ensure that your message is conveyed clearly.

Tips for Writing Effective Notes for Your PowerPoint Presentation

Now that you know how to add notes to your PowerPoint slides, it’s important to write effective notes that will help you stay on track and deliver an engaging presentation. Here are some tips:

  • Keep your notes brief and to the point.
  • Use bullet points to organize your thoughts and ideas.
  • Make sure your notes are easy to read and understand.
  • Include important facts and figures, but don’t overload your notes with too much information.
  • Add reminders about the tone, pacing, and style of your presentation.
  • Practice delivering your presentation with your notes to make sure they are clear and helpful.

Another important tip for writing effective notes for your PowerPoint presentation is to use keywords and phrases that will trigger your memory and help you remember important points. This will help you stay focused and on track during your presentation.

Additionally, it’s a good idea to include prompts or cues in your notes that will remind you to engage with your audience. For example, you might include a note to ask a question or encourage participation at a certain point in your presentation.

How to Use Notes as a Speaker During Your PowerPoint Presentation

As you deliver your PowerPoint presentation, it’s important to use your notes effectively to ensure you are delivering the best possible presentation. Here are some tips:

  • Use your notes to remind yourself of key points and figures as you progress through your presentation.
  • Glance at your notes periodically to ensure you are staying on track and covering all of your points.
  • Use your notes to customize your presentation to your audience’s needs and interests.
  • Practice delivering your presentation with your notes ahead of time, so you feel confident and comfortable using them during your actual presentation.

Another important aspect of using notes during your PowerPoint presentation is to keep them concise and organized. Avoid writing out your entire script, as this can lead to reading directly from your notes and disengaging with your audience. Instead, use bullet points or short phrases to jog your memory and keep you on track. Additionally, consider using color coding or highlighting to draw attention to important points or transitions. By keeping your notes organized and easy to read, you can deliver a more polished and professional presentation.

Different Ways to View and Access Your PowerPoint Notes

There are various ways to view and access your PowerPoint notes, depending on your needs and preferences. Here are some of the most common methods:

  • View your notes directly from the “Notes Page” view in PowerPoint.
  • Print out your presentation slides with the notes included.
  • Use presenter view, which displays your notes on one screen while your audience sees the slides on another.

Another way to view your PowerPoint notes is to use the “Normal View” option. This allows you to see your slides and notes side by side, without the distractions of the editing tools and menus.

How to Print Your PowerPoint Presentation with Speaker Notes

Printing your PowerPoint presentation with speaker notes is a simple process:

  • Open the PowerPoint presentation you want to print.
  • Click on the “File” menu at the top of the screen.
  • Select “Print” from the options that appear.
  • Under the “Settings” section, choose the “Print All Slides” option.
  • Under “Print Layout,” select “Notes Pages.”
  • Click “Print” to complete the process.

Best Practices for Using Notes in Your PowerPoint Presentations

Now that you know how to add and use notes in your PowerPoint presentations, it’s important to follow some best practices to make the most out of this helpful tool:

  • Use clear and concise language in your notes.
  • Avoid writing out your entire presentation in your notes.
  • Practice using your notes ahead of time to ensure they are clear and helpful.
  • Customize your notes to fit the needs and interests of your audience.
  • Avoid relying too heavily on your notes and remember to engage with your audience as well.

Common Mistakes to Avoid When Adding Notes in PowerPoint

While adding notes to your PowerPoint presentation can be a great way to improve your presentations, there are some common mistakes that you should be aware of and avoid:

  • Writing out your entire presentation in your notes, which can lead to a monotonous delivery.
  • Using notes that are difficult to read or understand.
  • Forgetting to customize your notes to fit your audience and the tone of your presentation.
  • Overusing your notes and not engaging with your audience.
  • Not practicing using your notes ahead of time, which can lead to confusion and mistakes during your presentation.

Troubleshooting Tips for Issues with Adding Notes in PowerPoint

While adding notes to your PowerPoint presentation is generally a simple and straightforward process, there can be issues that arise. Here are some troubleshooting tips:

  • Make sure you are in “Notes Page” view in PowerPoint.
  • Ensure that you are typing in the notes section below your slide.
  • Check to see if there are any issues with your PowerPoint software or computer settings.
  • If you are still having issues, try searching for specific solutions online or contacting tech support for help.

How to Add Audio Recordings as Notes in Your PowerPoint Presentation

In addition to typing out your notes in PowerPoint, you can also add audio recordings as notes. Here’s how:

  • On the “Insert” tab in PowerPoint, click on the “Audio” button.
  • Select “Record Audio” from the drop-down menu.
  • This will open a new window where you can record your audio.
  • Speak your notes into the microphone, making sure to keep them clear and concise.
  • Save your recording and then add it to the appropriate slide as a note.

Comparing Different Methods of Adding Notes in PowerPoint – Pros and Cons

There are various methods for adding notes to your PowerPoint presentation, each with its own advantages and disadvantages. Here’s a comparison:

| Method | Pros | Cons |

| — | — | — |

| “Notes Page” View | Easy to access and view notes while presenting. | Can be distracting to constantly switch back and forth between notes and slides. |

| Presenter View | Allows you to see notes and slides simultaneously. | Requires two screens or a specialized program to use. |

| Printing Notes Pages | Allows for physical copy of notes to review before or after presentation. | Not as convenient during presentation as “Notes Page” or presenter view. |

| Audio Recordings | Can be helpful for those who prefer speaking rather than typing. | Requires a working microphone and can lead to additional technical difficulties. |

Overall, adding notes to your PowerPoint presentation is a simple and effective way to improve your presentations. By following the steps, tips, and best practices outlined in this article, you can create notes that are clear, concise, and helpful to you as you deliver your presentations. Remember to practice using your notes ahead of time, customize them to fit your audience and presentation style, and avoid common mistakes to ensure that your notes help you deliver engaging, effective presentations every time.

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IMAGES

  1. How to Read Notes While Presenting PowerPoint Slides

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  2. How to Read Notes While Presenting in PowerPoint [2024]

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  3. reading-powerpoint-template-with-book-stack-illustrations

    powerpoint presentation while reading notes

  4. Read Notes While Presenting In Powerpoint [Quick Guide 2023]

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  5. slide show powerpoint with notes

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  6. reading-powerpoint-template

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VIDEO

  1. 3 Easy Steps: How to Record Lectures in Powerpoint

  2. How to Present Keynote with Presenter Notes in Zoom without Participants Seeing the Notes

  3. Powerpoint-13: Presenter View with Notes

  4. How to View Notes in PowerPoint While Presenting (See Notes in PowerPoint with Presenter View)

  5. How to Write Notes on PowerPoint Slides

  6. Presenting in Google Slides

COMMENTS

  1. Start the presentation and see your notes in Presenter view

    Start presenting. On the Slide Show tab, in the Start Slide Show group, select From Beginning. Now, if you are working with PowerPoint on a single monitor and you want to display Presenter view, in Slide Show view, on the control bar at the bottom left, select , and then Show Presenter View.

  2. How to view Notes in in PowerPoint with Presenter view

    Launch PowerPoint. Look for Slide Show tab. When found, click it and select From Beginning visible under Start Slide Show group. If you are working with PowerPoint on a single monitor and still ...

  3. How to View Notes in PowerPoint While Presenting With One Monitor

    Navigate to the slide on which you wish to start presenting. Select the "Slide Show" tab in the ribbon menu. Check the "Use Presenter View" box. Start your presentation by clicking on "From Beginning" or "From Current Slide.". Your notes will appear on your primary monitor, while the audience will see only the slides on the ...

  4. How to Read Notes While Presenting PowerPoint Slides

    Line up your webcam above the notes in "presenter view.". This helps make sure you are looking in the direction of your audience and not off to the side. Read through your notes as you progress through your slides. You can even "vertical scroll" through your notes if you have a lot to material to go through.

  5. How to add Speaker Notes in PowerPoint

    Here's how to add notes in PowerPoint: Select a slide you want to add notes to. View the Notes pane located beneath each slide. If it's not visible, you can make it appear by clicking Notes on the bottom taskbar. You will see a blank space with the prompt "Click to add notes."

  6. How to See Your Notes When Presenting in PowerPoint

    If you want to customize your Presenter View experience, follow these steps: On the 'Slide Show' tab, click 'Set Up Slide Show.'. Under 'Multiple Monitors,' select the 'Use Presenter View' checkbox. If you're using a single monitor, select the 'Display slide show on' option and choose your primary monitor.

  7. How to View Notes in PowerPoint While Presenting

    To do this, access the notes pane by clicking on the "Notes" button, then click on the "View" tab at the top of the screen. From there, select "Notes Master" and choose "Fonts" from the drop-down menu. Here, you can customize the font, size, and color of your speaker notes to your liking.

  8. How to read notes while presenting in PowerPoint

    That is why PowerPoint provides notes. But notes cannot be read during a regular presentation. You are WRONG! To view notes WHILE you are presenting - you must use the Presenter View option. Practice first - never try on stage for the first time. This feature may sound so simple that you may become over-confident and try it in a live ...

  9. How to Use Speaker Notes in PowerPoint

    Next, in the pane on left, select the slide where you'd like to add speaker notes. Next, click the "Notes" button at the bottom of the window. A small box reading "Tap to Add Notes" will appear beneath the slide. For Mac users, this will say "Click to Add Notes.". Now, simply type the speaker notes for that slide.

  10. Edit your notes in Presenter view in PowerPoint

    To open Presenter view in PowerPoint, click the Slide Show tab and select the Use Presenter View check box. 2. Start your slide show. 3. Click the Notes pane in the lower right corner of the PowerPoint window, then start typing. NOTE: You can also press the F6 key to select the Notes pane in Presenter view. When a white outline appears around ...

  11. Seeing your Speaking Notes in PowerPoint while presenting slides in a

    Step 2: Set up the PowerPoint Slide Show in a window. Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. PowerPoint refers to this as the "Browsed by an individual" mode or Reading View. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button.

  12. How to add notes to your Microsoft PowerPoint slides

    Click the Notes button in the Status Bar at the bottom. Move your cursor to the bottom of the window. When you see the two-sided arrow, drag up until the panel displays. Step 3: When the panel is ...

  13. How to Add Speaker Notes in Powerpoint in 5 Easy Steps

    Here are the steps on how to print speaker notes in PowerPoint: Step 1: Open your presentation and go to the " File " tab. Step 2: Click on " Print " in the left-hand sidebar. Step 3: Under " Settings ," you'll see a dropdown menu next to " Full Page Slides .". Click the down arrow.

  14. Zoom: Screen Sharing Options with PowerPoint and Notes During a Meeting

    Open your PowerPoint presentation. In Zoom, click on Share Screen. Click on the Advanced Tab. Select Portion of Screen (Allows you to share just a portion of your screen. When you start sharing, it will display a color rectangle that you can click on and move around and re-size to share just the portion of the screen defined by that rectangle ...

  15. How to See Notes While Presenting in PowerPoint

    How to access the notes section in PowerPoint. Before you can start using notes during your PowerPoint presentation, you need to know how to access the notes section. This is a simple process: Open your PowerPoint presentation. Click on the View tab in the toolbar at the top of your screen. Select the Notes option.

  16. How to See Presentation Notes while presenting PowerPoint ...

    Zoom allows you to share different screens with your meeting participants. You can use PowerPoint to present slides in a clean visual format; however, how to...

  17. Welcome to the Purdue Online Writing Lab

    Mission. The Purdue On-Campus Writing Lab and Purdue Online Writing Lab assist clients in their development as writers—no matter what their skill level—with on-campus consultations, online participation, and community engagement. The Purdue Writing Lab serves the Purdue, West Lafayette, campus and coordinates with local literacy initiatives.

  18. How to Add Notes in PowerPoint While Presenting

    Open the PowerPoint presentation you want to print. Click on the "File" menu at the top of the screen. Select "Print" from the options that appear. Under the "Settings" section, choose the "Print All Slides" option. Under "Print Layout," select "Notes Pages.". Click "Print" to complete the process.