how to make a powerpoint presentation on macbook

How to Make a PowerPoint on Mac? (A Step-by-Step Guide)

If you’ve ever wanted to create a professional-level PowerPoint on your Mac, you’re in luck! In this step-by-step guide, we’ll walk you through the entire process from start to finish.

You’ll learn what Keynote is and how to open it on your Mac, how to create a PowerPoint, customize the slides, add text, images, and media, utilize themes and animations, and finally, save and share your PowerPoint.

By the end of this guide, you’ll be a PowerPoint pro on your Mac!

Table of Contents

Short Answer

Making a PowerPoint on a Mac is easy.

First, open up the Pages application on your Mac.

Then, select the File menu and choose New from Template.

From there, you can select a PowerPoint template and customize it to fit your needs.

When you are finished, you can save your presentation and share it with others.

What is Keynote?

Keynote is a presentation software program developed by Apple Inc.

and is available on all Mac computers.

It is a powerful program that allows users to easily create engaging and professional presentations.

Keynote provides users with a wide range of tools and features, including customizable slides, themes, animations, and more.

With Keynote, users can create stunning presentations in minutes.

It is a great tool for creating presentations for business, education, and personal projects.

Keynote is easy to use and is a great choice for anyone who wants to make a professional-looking PowerPoint on a Mac computer.

How to Open Keynote on Mac

Opening the Keynote app on a Mac computer is quite simple.

To open the app, you can either use the “Finder” app in your Applications folder, or you can use the “Spotlight Search” tool to quickly find the Keynote app.

If you choose to use the Finder, simply open the Finder app and navigate to the Applications folder.

From there, you will find the Keynote app.

You can then double-click on the Keynote icon to open the app.

Alternatively, you can use the Spotlight Search tool to quickly locate the Keynote app.

To do this, click on the magnifying glass icon in the top-right corner of your screen.

You can then type in “Keynote” in the search bar and hit the “Enter” key.

The Keynote app should appear in the search results.

You can then click on the Keynote icon to open the app.

Once the Keynote app is open, you can begin creating your PowerPoint presentation.

You can customize your slides by adding text, images, and other media.

You can further customize your slides by using various themes and animations.

Once you have created your presentation, you can save it as a .pptx file and share it with others.

With the Keynote app, you can easily create a professional-looking PowerPoint on a Mac computer.

Creating a PowerPoint on a Mac

Creating a PowerPoint presentation on a Mac computer is a straightforward process, whether youre creating a presentation for work or school.

The first step is to open the Keynote app on the computer.

Keynote is the presentation software for Mac computers, and it makes creating a presentation simple and easy.

Once you have opened the Keynote app, you can begin customizing your presentation.

You can add text, images, and other media to your slides, as well as utilize various themes and animations to make your presentation look professional and eye-catching.

You can also customize the layout of your slides, allowing you to add different elements and adjust their placement.

When your presentation is complete, you can save it as a .pptx file and share it with your colleagues, classmates, or anyone else who needs to view it.

You can also export your presentation as a PDF, a movie file, an HTML file, or a JPG file, depending on your needs.

With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and stress-free.

All you need to do is open the app, customize your slides, and then save your presentation in the desired format.

Whether youre creating a presentation for work or school, the Keynote app will help you get the job done quickly and efficiently.

Customizing the Slides

Customizing the slides is an important part of creating a stunning PowerPoint presentation on a Mac.

The Keynote app provides a variety of tools and features to help you design your slides.

You can easily add text, images, and other media to customize your slides.

To add text to your slides, simply select the text box and type in your desired text.

To add images, you can either drag and drop them into the slide or use the Insert Image button.

You can also insert shapes, charts, and other media to customize your slides.

Additionally, Keynote offers a range of themes and animations to help you further customize your presentation.

Themes allow you to quickly change the overall look and feel of your slides.

Animations can be used to add a touch of flair to your slides, such as transitions between slides and animated text.

To access the themes and animations, simply click on the Themes or Animations tabs in the upper right-hand corner of the app.

By taking advantage of the Keynote apps customization features, you can easily create a professional-looking PowerPoint on a Mac computer.

With just a few clicks, you can customize your slides and make them look stunning.

So, if youre looking to create an impressive presentation, the Keynote app is the perfect tool for the job.

Adding Text, Images, and Media

When it comes to creating a professional-looking PowerPoint on a Mac computer, adding text, images, and other media is key.

With the Keynote app, you can easily customize your slides by adding text, images, and other media elements.

To add text, select the text box icon from the top menu, and then type in the text you want to include in the text box.

You can also adjust the font type, font size, font color, and other text properties.

Once you have finished editing the text, click the Done button to save your changes.

To add images, click the Add Image icon from the top menu, and then select an image from your computer, or add an image from the web.

You can also adjust the size, position, and transparency of the image to make it look more professional.

Finally, you can add other media elements such as audio and video to your slides.

To do this, click the Add Audio or Add Video icon from the top menu, and then select the audio or video file you want to include.

You can also adjust the size, position, and playback settings of the media element to make it look more professional.

By using these methods, you can easily add text, images, and other media elements to your PowerPoint slides on a Mac computer.

Once you have added all the elements, you can save your presentation as a .pptx file and share it with others.

Utilizing Themes and Animations

Creating a PowerPoint presentation on a Mac computer is made easier with the help of the Keynote app.

Not only can you easily create a professional-looking presentation, but you can also customize your slides with various themes and animations.

With the help of themes and animations, you can create a presentation that is visually appealing and engaging.

When creating a presentation, you can choose from a wide variety of themes and animations.

You can choose from a variety of colors, fonts, and designs to give your presentation a unique look.

You can also choose from several animation styles to give your presentation a more dynamic feel.

For example, you can choose to have your slides transition in with a fade or a slide, or you can animate specific objects within your slides.

Themes and animations can also help to emphasize certain points in your presentation.

For instance, you can use animations to draw attention to a particular slide or element in your presentation.

Additionally, you can use themes to create a professional and consistent look throughout your presentation.

Creating a presentation with themes and animations is easy.

In the Keynote app, simply select the themes tab to access the available themes and animations.

From there, you can customize your slides with the desired theme and animations.

You can also preview your slides and animations before you save them.

Creating a professional-looking and engaging presentation on a Mac computer is easy with the help of the Keynote app.

With the help of themes and animations, you can create a presentation that is visually appealing and will help to emphasize certain points you want to make.

With a few clicks, you can quickly create a presentation that will be sure to impress.

Saving and Sharing Your PowerPoint

Once you have finished creating your PowerPoint presentation, you can save it as a .pptx file and share it with others.

To save your PowerPoint, click the File menu at the top of the Keynote window and then click Save.

You will be given the option to save your file to your Macs hard drive or to the cloud.

If you wish to share your presentation with others, you can do so by exporting it as a PDF file or by sharing it directly with other users.

To export your presentation to a PDF file, click the File menu and then select Export.

You will be given the option to export your PowerPoint as a PDF file.

If you would like to share your presentation directly with other users, you can do so by clicking the Share menu at the top of the Keynote window and selecting Share with Others.

Here, you can enter the email addresses of the people you would like to share your presentation with.

You can also set a password for your shared presentation if you wish.

Once you have saved and/or shared your presentation, you can open it up again at any time by double-clicking on the .pptx file.

This will open up the presentation in the Keynote app and you can make any changes that you wish.

With the Keynote app, creating a professional-looking PowerPoint on a Mac computer is easy and convenient.

The steps outlined above will help you create a great presentation and save/share it with others in no time.

Final Thoughts

Creating a professional-looking PowerPoint on a Mac computer doesn’t have to be difficult.

With the help of the Keynote app, you can easily create slides with text, images, and other media, and customize your slides with themes and animations.

Now that you know how to make a PowerPoint on Mac, you’re ready to create your own presentations and share them with others.

So get to it and start making your own PowerPoint today!

James Wilson

James Wilson has extensive knowledge in the information technology industry.His second love, besides dealing with computers, is smart home technology. He is continually updating information to better comprehend this problem and has a deep understanding of the apartment’s support system.

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PowerPoint for Mac: Best tips for a successful presentation

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PowerPoint for Mac | Presentation

The maxim of “Death by PowerPoint” does not fit in today’s tech-savvy era. Numerous startups and corporates pitch their ideas to their clients through presentations every day. They leverage stunning templates to design them and sweep their stakeholders off their feet. Slideshows hold an enormous audio-visual appeal that helps you to hook your audience throughout. 

Whether it is Keynote or PowerPoint, showcasing a slideshow on your Mac must appear seamless. Be it slide layout, design, visuals, or overall aesthetics, a collection of well-thought, pixel-perfect slides is the key to presentation success. So, how to craft splendid and eye-catching Mac presentations? This article will enlighten you perfectly. Let us begin!

Here are seven best tips for creating successful and compelling presentations on your Mac:

Minimalistic slides

Gone are the times when people assumed that designing a ppt meant overloading it with information. You’ll be doing your audience a huge favor if you opt for minimalism in your slide content. Often presenters overload the slides unnecessarily and thus, end up overwhelming the audience. Embed your decks with one topic per slide. Ensure that you build your pitch decks with less text and more graphics. Keeping the slide content simple and precise will bestow your MAC slideshow with a decluttered look. It will help you to further your brand aesthetics as well. 

You may consider following the famous 10-20-30 rule of PowerPoint presentations. The rule states that your presentation should be no longer than ten slides. It must not take beyond 20 minutes to deliver the entire presentation. And at last, the slides should feature a font size of at least 30 px. The revolutionary 10-20-30 rule helps you keep your slides minimalistic, deliver a captivating presentation and engage with the audience like never before.

Engaging multimedia 

Humans have a limited attention span. Keeping this in mind, you must always integrate enchanting visuals to liven up your presentation. Employ vector images, 1080p videos, infographics, and GIFs to render the slides attractive. The truth is, no one likes to read raw data right off the slides! As a presenter, you should consider transforming raw data into engaging visuals that bind the interest of the audience to the presentation.

The incorporation of audio and other media forms assists you with a seamless slideshow. You can infuse your slides with visuals corresponding to your presentation topic. It will work as a double-edged sword. First, it will garner your slides appealing. Second, it will reinforce the textual content in your audience’s minds as well. Hence, slides without dedicated multimedia contribute to the phenomenon ‘Death By PowerPoint’.

how to make a powerpoint presentation on macbook

Top-notch templates

Breaking the monotony of stock templates in your Mac is essential to stay a step ahead of your competitors. Utilizing age-old templates will not impress your clients as effectively as you desire. There is a high chance that your audience is already familiar with the stock template from some other presentation. Hence, the wow factor goes for a toss!

Well, you can leverage ready-to-use PowerPoint templates from SlideModel that offer 100% customization, superior graphics, and pixel-perfect design. Users can utilize the avant-garde slide templates to boost their presentation goals. The goal here is to woo the audience with your presentations’ design! Gorgeous graphics and tailor-made slide content will save your precious time from making a presentation from scratch. This business Pitch Deck PowerPoint Template is a boon for all entrepreneurs to construct wow-worthy pitches.

Elegant color-palette 

An excellent way to highlight the key points of your Mac slideshow is to create a color contrast on the slides. You can design your slides in relevance to your brand colors or choose a vibrant color scheme. A golden tip here is to blend your presentation with high-contrast colors. It will aid you and your audience in capturing the slide essence. Place the dark-toned text with a light-toned background and light-colored slide content on a dark background. It will bring out the effect of aesthetic contrast. 

A great tip here is embedding your presentation with your brand colors for making it impressive beyond measure. Choose only two to three colors throughout to maintain an equilibrium. One should try not to use all the contrast colors to attract the audience. Design consistency in your slides is a key to presentation success. Rather than overwhelming the audience with different high-contrast, mismatching colors, try to include a couple of color schemes and palettes across your presentation.

Captivating data visuals

Whether you’re presenting to an assembly of investors, pitching to a client, or presenting a company’s quarterly results, always back your data with rich visuals. Rather than reading random numbers from the slides, you should introduce a wow factor to your slides by leveraging state-of-the-art data visualizations. Render your PowerPoint presentations on Mac an awe-inspiring look with data visuals such as 3D charts, diagrams, infographics & graphs. 

Display your research and statistics with mind-blowing data visuals. Employ alluring charts, tables, diagrams, trend lines, shapes, and infographics. You can color-code them to show comparisons and differences. Choose data visuals for bullets to leave an indelible mark on your audience. Projecting data with these tools helps your clients to retain information and comprehend it as well. SlideModel offers innumerable templates with exemplary data visuals for influencing the audience.

how to make a powerpoint presentation on macbook

Hierarchical structure

Many people do not know the fact that information displayed first captures the attention of your audience before others. Thus, visual hierarchy is a way to organize your slide content based on its importance. Every presentation is intended to initiate a call-to-action amidst the audience. Presenters can reinforce the critical subject content through rich hierarchical structures. Prioritize placing the slide content in a manner that you want your clients to see initially. 

Recognize the slide elements in the order of their significance and place them accordingly. Use good contrast placements, bolder texts, and large visuals. This way, your stakeholders will view your highlighted information first and then move to the other content. Hence, with your presentations, be it remote or in-person, you can encourage your audience to close the deal with you rather than missing the opportunity. 

Master the typography

Every slideshow looks tidy when crafted with good typography. Apply corporate-grade typography fonts such as Helvetica instead of unprofessional or artistic Comic Sans. It assists in keeping easy readability for your slide content, plus helps in boosting the integrity of the content. Remember to place the size of your fonts as 30 px or more for your audience in the back as well. You won’t want your audience to squint their eyes while seeing your ppt.

how to make a powerpoint presentation on macbook

As a presenter, you should always take care of the content length. One should avoid typing hefty paragraphs. Instead, go for one-liners and bullets. You may use six bullet points in each slide. Another great tip is to position the title of your slide to a slightly bigger font than the text. While presenting, you can further elongate the one-liners and help your audience understand the crux of the subject matter without throwing them off the track.

Mac PowerPoint presentations having a beautiful style can result in having a colossal effect on your audience. A well-crafted PowerPoint presentation can be a deciding factor between a closed deal and a missed opportunity. 

Keep these seven enlightening and professional tips in your mind before structuring your next ideal presentation. Integrate a pinch of style, creativity, and vigor in your slide deck to create modernistic slides. The key is to attract your audience with minimalistic, yet engaging slide content.

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This application requires a qualifying Microsoft 365 subscription. Microsoft 365 includes premium Word, Excel, and PowerPoint apps, 1 TB cloud storage in OneDrive, advanced security, and more, all in one convenient subscription. With Microsoft 365, you get features as soon as they are released ensuring you’re always working with the latest. Create, edit, collaborate, and share presentations using PowerPoint for Mac. Now it’s easier than ever to create, edit, and share presentations seamlessly across your devices and with others. Share your files and collaborate in real time within a document or edit Office docs attached to emails. Get smart assistance features as soon as they are released in Word, Excel, and PowerPoint so you’re always working with the latest. Whether you need to show off your school project, business plan, or family vacation photos, PowerPoint is your go-to app for presentations. Kickstart your creativity • Achieve more and enhance your documents with access to a growing catalog of premium templates for Word, Excel, and PowerPoint. • Advanced formatting and layout options produce beautifully pristine documents on any device including laptops, iPads, and iPhones. Present with confidence • Get your ideas across with beautiful design, rich animation, cinematic motion, 3D models, and icons. • Save documents right to Microsoft OneDrive or another cloud provider to access them on any device and at any time you have internet access. • Dark Mode allows you to focus on creating presentations in low-light environments. Accomplish more together • Whether it’s a school project, sales pitch, or family slideshow, seamlessly work with others with real-time co-authoring to bring your ideas and plans together faster. • Share your documents with the click of a button to invite others to edit in real time. Easily manage permissions and see who’s currently working in a document. • Add comments or assign tasks to people in your group for clean editing and organization. Learn more about Microsoft 365 Microsoft 365 is a cloud-based subscription service that brings together premium versions of Word, Excel, PowerPoint, Outlook and OneDrive, with the best tools for the way people work today. Please visit: http://go.microsoft.com/fwlink/?linkid=2015120 for information on Licensing Terms. Unlock the full Microsoft Office experience with a qualifying Microsoft 365 subscription for your phone, tablet, PC, and Mac.  Microsoft 365 annual subscriptions purchased from the app will be charged to your App Store account and will automatically renew within 24 hours prior to the end of the current subscription period unless auto-renewal is disabled beforehand. You can manage your subscriptions in your App Store account settings. This app is provided by either Microsoft or a third-party app publisher and is subject to a separate privacy statement and terms and conditions. Data provided through the use of this store and this app may be accessible to Microsoft or the third-party app publisher, as applicable, and transferred to, stored, and processed in the United States or any other country where Microsoft or the app publisher and their affiliates or service providers maintain facilities. Please refer to the Microsoft Software License Terms for Microsoft Office. See “License Agreement” link under Information. By installing the app, you agree to these terms and conditions.

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393.5K Ratings

Canvas Rearranges Design Elements when Uploading

If you are a college student and you create a PPT on Mac and you save and then upload itt as an assignment on Canvas, a lot tof tthe design elements get moved around and it makes a mess of the presentaion. pics and texts boxes are no longer where you placed hem, so your design looks bad. What I have to do no is export the presentation to a PDF an dupload that as the assignment, and then email the instructor to tell them that Canvas is wrecking my presentaion so I sent a pdf instead. My college moved from Moodle to Canvas last year and I have had this trouble ever since. When the PPT presentation is saved as a PDF, you lose all the extras you added like voice narration and sound effects, music, notes, etc.
You're getting better but the product still has many frustrating parts. For instance the open folder is now gone on this version and on other versions I use with different customers, it's there and useful. The library of icons and art that you can use is also lacking. Why don't you allow all the types of icons that Visio uses? It would make it usable. Also, the section part is great but it's clumbsy and when you open you always have to collapse. Why can't you select a flag that lets you open collapsed. that would make the tool much more usable. Integration with teams is still terrible and with email if the product is open, you can't send the file. Why? just version it and send. Theres' much more but it's useful but not a product that has the power of things like Lucid, or visio, but it could be much more usable, so you get a three for teasing me with function and ideas, then falling short when I try to use it my way as the main unit. It's keeping this type of work, design and developent documentation, a dark art...who knows maybe AI might help you.

Printing Slides is a Joke

To my knowledge, this is mainly an issue with PowerPoint for Mac as my colleagues who use PCs don't have this issue. When you go to print the slides, they look fine if there are multiple on a page or if you print the notes version, but if you try to print 1 slide per page the images blur when printing! And not just a little fuzzy, they turn out with lines going through them and just look like they never completed loading. This also happens when exporting to a PDF. The PDF looks fine on the screen, and then as soon as you go to print it, a random image will blur out like that. Is it the same image everytime? NOPE! It picks and chooses which image it wants to blur out each time it prints. There is no rhyme or reason to this issue. I exported to PDF, Exported each slide to jpeg, even took screen shots as a last resort and had to just deal with the fact that the color was completely different on the printed screen shot slides. This has been an issue for MONTHS and is all over every forum - the fact that this hasn't been addressed by the MS team is unacceptable! If I'm printing client copies of proposal presentations it shouldn't take me all day due to troubleshooting!

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How to Get PowerPoint on a Mac

Get the widely used presentation tool

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What to Know

  • From the Mac App Store: Apple Menu > App Store > search for PowerPoint > Get > Install > enter Apple ID if prompted > Open .
  • PowerPoint requires a subscription from Microsoft. You can sign up via In-App Purchase or at the Microsoft website.
  • Keynote, Apple's alternative to PowerPoint, comes pre-installed on new Macs (and can be downloaded from the Mac App Store).

This article explains how to get PowerPoint on Mac, its requirements—including a subscription—and some free alternatives available on the Mac.

How Do I Get PowerPoint on Mac?

Getting PowerPoint on your Mac is very easy. Just a few clicks, and you'll be ready to start making slides and building presentations. Here's what to do:

Open the Mac App Store by going to the Apple menu > App Store or the Applications folder > App Store .

You can also download PowerPoint directly from Microsoft , but these instructions focus on the Mac App Store.

Search for PowerPoint .

On the search results screen, click Get .

Click Install .

Enter your Apple ID password when prompted.

When the download is finished, click Open to launch PowerPoint.

Once you've opened PowerPoint, you'll need to sign into your Microsoft account or use a free trial.

Is PowerPoint Free for the Mac?

PowerPoint is not free on the Mac (or on Windows, for that matter). Microsoft offers a free, 30-day trial after you download PowerPoint. Once the free trial expires, you need to pay to keep using the app. Options include a one-time purchase price or a monthly or annual subscription , which provides cloud storage features and ongoing technical support. You can subscribe through Microsoft's website or use in-app purchases via your Apple ID.

Do Macs Come With PowerPoint?

No. To get PowerPoint on your Mac, you need to download and install it using the steps from the first section of this article (or, as noted before, directly from Microsoft).

What Is the Mac Version of PowerPoint?

While PowerPoint may be the most well-known program for making slides and creating presentations, it's far from the only one. Your Mac probably came with one of the alternatives pre-installed.

Apple makes a program called Keynote which is a direct competitor to PowerPoint. It offers all of the core features of PowerPoint—creating slides and presentations, animations, templates, presenter mode, etc. It integrates tightly with Apple's other software and services like iCloud.

Keynote comes pre-installed for free on all modern Macs. It's likely in your Applications folder as you read this. If it's not, and if your Mac and version of the macOS are compatible with it, you can download it for free from the Mac App Store by searching for "Keynote."

Need to make slides and want to avoid both PowerPoint and Keynote? There are many other PowerPoint alternatives , but one place to start is Google Slides , which is free, web-based, and integrates with your Google account and other Google productivity tools.

To print PowerPoint slides with Notes on a Mac, open your presentation and select Print . In the Print dialog box, select Show Details . In the Layout box, select Notes . Configure the rest of your printing options and select Print .

The easiest way to record a voiceover in PowerPoint on a Mac is to record by slide. Select the slide where you want to add the narration, then select  Insert from the menu bar and click Audio > Record Audio . Enter a name for the narration, select Record , read your script, and select Stop when you're finished recording.

To convert PowerPoint to video on a Mac, open the presentation you want to save and select File > Export . In the export window, next to File Format , select a file format option, such as MP4 or MOV . Choose your video quality, choose whether you want to include narrations, adjust timing, and select Export .

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How to Make a Power Point Presentation on a Mac

Even if you do not have Microsoft Office installed on your Mac computer, you can still create presentations that are compatible with the PowerPoint program. With the Keynote application, part of the iWork suite of programs, Mac users can design slides and slideshows and then export their presentations as PowerPoint documents. These slideshows can then be viewed and edited on any computer with PowerPoint installed on it.

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Open the Keynote application by clicking on its icon in the Dock.

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Select a theme for your presentation from the list of options and then click on the "Choose" button.

Click on the "New" button in the upper-left corner of the application windows to create a new slide in your presentation.

Use the text, shape and media options in the top menu bar to add different elements to your slides.

Go to "File" in the top menu bar when you are finished designing your presentation and choose the "Export" option.

Select "PowerPoint" in the pop-up window and then click "Next."

Type in a name for the presentation and decide where to save it. Then click "Export." This will convert your presentation to a PowerPoint compatible file and save it to the location you selected.

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Using Templates in PowerPoint for Mac

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PowerPoint templates can help you design interesting, compelling, and professional-looking presentations. They contain content and design elements that you can use as a starting point when creating a new presentation. All the formatting is complete; you just add the content.

Apply a template to a new presentation

Open PowerPoint, and you'll see a set of standard templates in the gallery. If you're already working in PowerPoint, click File > New from Template to see the templates.

(In version 2011, you then select All under the Templates category.)

Standard templates in PowerPoint

You can choose one of the standard templates, or, if you want to find a more specific template, type a search phrase in the Search All Templates box, such as business plan, report, business proposal, training, or calendar. You'll find hundreds of options from templates.office.com that you can use as a starting point for your presentation.

Template search results

When you find the template you want to use, double-click it, or select it and click Create .

The template is downloaded to PowerPoint, and you are ready to begin working on your presentation.

More information about PowerPoint templates:

To learn how to create your own templates, see Create and use your own template in Office for Mac

To learn the difference between a template and a theme, see Differences between templates, themes, and Word styles

Apply a template to an existing presentation

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Presentations that stand out. Beautifully.

With its powerful tools and dazzling effects, Keynote makes it easy to create stunning and memorable presentations, and comes included with most Apple devices. Use Apple Pencil on your iPad to create diagrams or illustrations that bring your slides to life. And with real‑time collaboration, your team can work together, whether they’re on Mac, iPad, iPhone, or a PC.

See what’s new in Keynote

Present your story. Your way.

Keynote sets the stage for an impressive presentation. A simple, intuitive interface puts important tools front and center, so everyone on your team can easily add beautiful charts, edit photos, and incorporate cinematic effects. And Rehearse Mode lets you practice on the go, with the current or next slide, notes, and clock — all in one view.

Start with a gorgeous layout.

Choose from over 40 eye‑catching themes that instantly give your presentation a professional look. Or create your own slide designs, background images, and page‑by‑page customization.

Create next-level animations.

Add drama to your presentation with more than 100 cinematic transitions and effects. Make your words pop by adding textures, color gradients, and even photos — with just a tap. And animate objects along a path using Apple Pencil or your finger on your iPhone or iPad.

Make every slide spectacular.

Add subtle movement to your slides with dynamic backgrounds. Illustrate your point with over 700 Apple-designed shapes, or add photos, videos, music, image galleries, and charts. Easily remove backgrounds from supported images and live videos or manually refine adjustments as needed. You can even use your iPhone to take a photo or scan a document, and Continuity Camera can send it straight to Keynote on your Mac.

What’s new in Keynote.

Learn about everything you can do in Keynote

Get the updates. Then get in touch.

Stay up to date when people join, edit, or comment in collaborative presentations and easily get in touch with your team using Messages and FaceTime.

Get more done on iPad.

Quickly insert objects, find settings, and get to your favorite tools with the customizable toolbar. And Stage Manager makes it easy to multitask across multiple presentations and apps at the same time. 1

Make backgrounds disappear.

Now you can more easily remove backgrounds from supported images — and even live videos — or adjust them to your liking.

Add live video feeds to any slide.

Appear in a window, right on your slides, with a picture-in-picture display during remote presentations. Or include a live feed of your iPhone or iPad screen to show off apps.

Get started with dynamic themes.

Start with one of three beautiful new animated themes, then customize it to set the tone for each slide with 18 adjustable background presets — from understated to highly visual, monochrome to colorful, calm to energetic.

Captivate your audience with dynamic backgrounds.

Make your presentation stand out by adding stunning color and visual interest to your slides. Create motion on a title or closing slide for a bold statement, and keep viewers engaged with subtle movement throughout the presentation.

Present with your team. Seamlessly.

For slideshows with multiple presenters, you can take turns controlling a single deck — from anywhere — on Mac, iPad, and iPhone.

Play YouTube and Vimeo videos right in Keynote.

Embed a video from YouTube or Vimeo, then play it right in your presentations, without the need to download or open the video in a media player. 2

Present over video conference. Like a pro.

Play a slideshow in its own window so you can access other apps while you present. You can view your presenter notes, upcoming slides, and navigation in a separate window as well.

Outline your presentation. Easier.

With outline view for iPhone and iPad, quickly jot down your thoughts, restructure ideas, and move concepts from slide to slide. Then switch to slide view and start designing.

Present like never before. From anywhere.

With Keynote, presenting remotely can be just as seamless as presenting in person. Say goodbye to saying “Next slide, please” — now multiple people can present together, even remotely, with each person taking control of their section of the deck. Add a live video feed of yourself to any slide for a picture-in-picture experience. Or when presenting on your Mac, include a live feed of your iPhone or iPad screen to walk through your apps. You can even play a slideshow in its own window, so you can simultaneously access your notes and other apps.

Any presentation. Any device. Anytime.

You don’t work in one place on just one device. The same goes for Keynote. Work seamlessly across all your Apple devices. The slides you create using a Mac or iPad will look the same on an iPhone or web browser — and vice versa.

You can also work on presentations stored on iCloud or Box using a PC.

Start using Keynote at iCloud.com

Create and present together. Even when apart.

Work together in the same presentation, from across town or across the world. You can see your team’s edits as they make them — and they can watch as you make yours, too. You can even get notifications when people join, edit, or comment. When presenting as a team, you can also take turns controlling a single deck from anywhere.

Use Apple Pencil when inspiration strikes.

Add color, illustrations, and handwritten comments for more beautiful presentations with Apple Pencil on your iPad.

Plays well with Office.

Teaming up with someone who uses Microsoft PowerPoint? Keynote makes it a great working relationship. You can save Keynote presentations as PowerPoint files. Or import and edit PowerPoint presentations right in Keynote.

Learn more about Microsoft PowerPoint compatibility

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Powerpoint and Macbooks: How to use mirrored Presenter View in a 3 screen setup

Mac + Powerpoint

Using Powerpoint Presenter View for speakers on Corporate Events

When a presenter shows their Powerpoint-presentation from a stage or a studio, they usually want to see the presenter-view while they are talking. Here they can see their slides and presenter-notes.

presenter view Powerpoint Mac

The presenter-view in Powerpoint for mac.

In corporate events, there are two ways to play the presentation. For smaller events, the presenter can bring their own laptop to the stage and use this to play the presentation. By plugging the laptop straight to the projector, the presenter can see the presenter-view on the internal display, and the actual presentation is shown on the external display.

But for bigger events, the A/V team wants more control of the presentation-computer, so the presentation needs to be played from a computer placed at the Front of House. From there it can feed the projector, the streaming-device, and send the presenter-view to a separate monitor on the stage.

In order to display Presenter View on a separate display using laptops, you normally want to mirror your internal display with the stage monitor. Then both monitors will show the presenter view, and the external display will show the full presentation.

mirrored screen powerpoint Mac

Screen setup when using a laptop placed at FOH to play the presentation. The laptop-display is mirrored with a monitor on the stage, and the projector shows the full presentation

MacBook screen setup for mirrored display

With Macs you can set up the screen-configuration from the Displays settings in System Preferences. (Example below is from Mac OS Ventura)

display settings in Mac OS Ventura with mirrored display in 3 screen setup

One of the external displays can mirror the main display.

arranged displays in Mac OS Ventura with 2 displays as mirrored

When you go to “arrange”, the stacked images shows which screens are mirrored.

In Powerpoint, make sure that presenter-view is enabled from the settings. Go to Slide Show from the preferences in the  top menu bar.

slides show preferences Powerpoint Mac

Go to “Set up slide show” from the Slide Show tab above the edit-window. Select Monitor 2 or Auto as the Slide Show monitor. 

set up show Powerpoint Mac

You would assume that this would be enough to ensure that the presenter-screen is mirrored and the presentation shown on the external display. But, to our surprise, when we play the presentation, the presenter-view is no longer mirrored on the stage-monitor. Instead, only the desktop is shown:

mirrored display Powerpoint Mac with the wrong output as mirrored

In PC this works seamlessly. So why doesn’t it work in Mac? And can we solve it? Yes! After years of grey hair and frustration, I think I have finally found a way around this issue:

How to solve the problem – what works for me

  • Identify what Powerpoint means by Monitor  2

First you must stop all mirroring on your MacBook. Have your internal display set up as the Main display, and the two connected displays as extended. You will then have 3 separate displays in the display settings

arrange displays 3 screens extended Mac OS Ventura

Now go to Powerpoint. In the Slide Show settings, go to Set up slide show. Set the  Monitor  to Monitor 2, or Automatic. (same as earlier before)

set up show PowerPoint Mac

Then play the presentation, and take note of what is the screen where the presentation is displayed. In this example, Monitor 2 from Powerpoint is the stage monitor. This won’t work. (see next step)

3 screen setup Powerpoint Mac graphic drawing

2. Make sure that Monitor 2 in Powerpoint is routed to the display where you want to show the presentation

From step 1: If Monitor 2 is the display used to show the presentation to the audience, then you can proceed to step 3. If Monitor 2 is the stage-monitor that you want for presenter-view, then you need to  swap the routing of two hdmi-outputs from your Macbook .  If you send the hdmi-cables through a hardware switcher, then you can do this internally in the switcher. This would be my preferred way of action as it doesn’t involve any physical unplugging and patching. Also, the Macbook wouldn’t be aware of these changes, so you won’t change any internal mac-settings.

MacBook plugged into Roland vision-mixer graphic drawing

Routing the HDMI-outputs from the Macbook throug video switcher. Pictured is Roland v-1hd

3 screen setup PowerPoint Mac swap displays

After swapping HDMI cables from the MacBook, we change what is defined as Monitor 2  in Powerpoint

3. Turn on Mirrored screen

Now you can turn the mirror back on, with the stage monitor mirroring the internal display on the mac

display settings Mac OS Ventura

We have identified that DAC70 is the stage-monitor, and we set that as mirrored display.

4. Check that the Monitor in Powerpoint is set to Automatic or Monitor 2

slide show settings Mac Powerpoint assign monitors

Now you are good to go: If you play the presentation, you will get the configuration with presenter view on the stage-monitor

3 screen setup Powerpoint Mac with presenter view on stage monitor

Hurra, it finally works!

Equipment used for testing

To reach the conlusions above, I have tested with these Macs: – 15″ Macbook Pro 2015 – 14″ Macbook Pro 2021 – 15″ MacBook Pro 2018.  OS: Monterey.  Powerpoint-version: 16

Using this method with APS

Auto Presentation Switcher , gives you more ways to open, display and switch presentations. When opening presentations on Mac with APS, the monitor where the presentation is shown is taken from the Powerpoint settings. So you don’t need any additional preparation to use this method with APS.

Update 5. October 2022:

Since I wrote this text I have used the 3-screen Powerpoint Mac setup on several events. It hasn’t failed me so far. I feel more confident now than before that this article describes how you can use the 3 screen setup with Powerpoint for Mac. However, there is no guarantee that this solution will work for every Mac that has 3 screen outputs. It would be very interesting if more people could test this method, and share how it works for them.

Written by Morten Brekke Stensland

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How to Make a PowerPoint on Mac OS 10.15 Catalina

author name

Elise Williams

2024-04-30 11:04:23 • Filed to: PowerPoint Tips • Proven solutions

The software that can be used to create a presentation on Mac includes, PowerPoint and keynote among others. In this case, we are going to learn how to make a PowerPoint on mac . There are a number of ways to go by on making a presentation on Mac which includes using Microsoft PowerPoint for Mac, creating a presentation using keynote, or Google docs and export as PowerPoint file (ppt or .pptx).

How to Make a PowerPoint on Mac

In this article, we will use Keynote on Mac to make a presentation and then export it to PowerPoint.

Step 1. Launch Keynote

Click on the “Keynote icon in the Launchpad to open it. A window displaying various theme templates “Theme chooser” will appear. In the case it does not appear, click the option key and on the “File” menu select “new” to open a new presentation template.

Step 2. Choose the Theme of the Presentation

Scroll to navigate in the theme chooser and choose the type of presentation you want to make then double click on it to open.

add music in ppt

Step 3. Change the Layout

To change to a different layout, you can click on the “Layout” button, and then select your desired layout.

add music in ppt

Step 4. Add Content

There are a number of activities you might need to perfume on the presentation which involves adding your content.

  • To add a slide, click on "Add Slide" in the toolbar and then select a layout.
  • To add text, there is a placeholder text on the slide which you should double click and type to replace it with your own.
  • To add an image, drag and drop or copy and paste an image to the slide from your computer or webpage.

Step 5. Save the File

After you are done with adding your content to the slide and your presentation is ready, you can click on "Save" and enter the file name. Meanwhile, you need to choose the location to save your file, and finally click “Save”.

Step 6. Export to PowerPoint

It is always important to try playing your presentation by yourself before you present it to other people to familiarize with it and make any necessary changes.

  • Step 1. To export the file, you can click on “Share” on the menu, and then select “export”.
  • Step 2. Click on "PPT" from the menu and then click “Next”.
  • Step 3. Navigate to the location you want to save your file and change name if necessary.
  • Step 4. Click on “export”. Last but not least, you can open the exported PowerPoint file to confirm the content.

add music in ppt

The Best PDF Software for Mac

Wondershare PDFelement - PDF Editor is the best PDF editor which can be described as an All-in-One PDF Editor. It is attributed to powerful features that can edit PDF text and images, convert documents to various formats, and also create fillable forms, protect and share documents. It has become one of the commonly used and preferred document software owing to its advanced features, flexible prices, and perfect performance. PDFelement offers full control of your work on editing and modifying with its custom tools without forgetting its easy-to-use interface. The following are some popular features of PDFelement.

Launch PDFelement on your Mac computer, and click "Open File" and search for the file you want to open. Then you can choose the "Edit" option, and then you can add text, crop, watermark, change font or background, add page numbers among others.

edit pdf on mac

• Convert PDF

Launch PDFelement on your Mac computer and import the PDF document to this program. And you can click the "File" > "Export To" option, then you select the format in which you want to convert the file like excel, word, and image, and finally click "Save".

convert pdf on mac

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Open your PDFlelement program and click on "File" > "Create", and then choose the "Blank Document" option.

create pdf

Now click on "Form" on the left column, and pick one of the displayed elements and move the cursor to the blank area of the document to execute it.

create pdf forms

After that, you can set the properties of the form by double-clicking on it to either align, modify, adjust size or delete. Once you have drawn your forms, you can type in your text content. To open the created fields, you can double click on it, and then you can also open the properties window to set either calculation, options, or appearances. Finally, you can click “Save” when you are done.

create pdf forms

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Related articles.

  • How to Add Border in PowerPoint
  • How to Add Page Numbers in PowerPoint
  • Quicktime Not Available in PowerPoint? Solve It.
  • How to Change Background in PowerPoint
  • How to Create Video from PowerPoint

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How to make a microsoft powerpoint presentation into a video.

Share your presentations with anyone, even if they don't have PowerPoint!

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Why convert a powerpoint to video, convert a powerpoint presentation to a video.

Microsoft PowerPoint presentations are great, but they are not as easily accessible as videos. Luckily, you can convert your presentations to videos with a built-in option. We'll show you how.

There are many reasons to turn a presentation into a video. Maybe you want to send someone a presentation but they don't have PowerPoint installed. Or, maybe you want to upload your presentation to a site that only accepts videos.

PowerPoint has a built-in option to convert presentations to videos. When you perform this conversion, all your original animations, transitions, and media items are preserved. Your resulting video also includes all recorded timings , narrations , ink strokes, and laser pointer gestures (though you can choose not to include these if you want).

Related: How to Burn Your PowerPoint to DVD

To turn a PowerPoint presentation into a video, first, open your presentation with the PowerPoint app on your Windows or Mac computer.

In the top-left corner of PowerPoint, click the "File" option.

From the sidebar that opens after clicking the "File" option, select "Export."

In the "Export" menu, click "Create a Video."

To the right of the "Export" menu, you will now see a "Create a Video" section. In this section, you will define the options for your video file.

First, choose the quality for your video by clicking the "Full HD" option.

You will see multiple video quality options. Select the one that you think works the best for you. Know that the higher the quality you select, the larger the file size of your video will be.

To include the recorded timings and narrations in your video, then beneath the video quality menu, click the "Don't Use Recorded Timings and Narrations" option.

Select the "Use Recorded Timings and Narrations" option. If this option is grayed out, that's because you don't have any recorded timings or narrations in your presentation.

You will now specify how long each slide appears in the video. Click the "Seconds Spent on Each Slide" box and enter the duration in seconds. By default, this duration is set to 5 seconds.

Finally, at the bottom of the "Create a Video" section, click "Create Video" to start making your video.

Your computer's standard "save" window will open. Here, select the folder to save your video in, type a name for your video, and click "Save."

PowerPoint will take you back to the main interface. At the bottom of this interface, you will see the progress of the conversion.

When your video is made, you will find it in the specified folder on your computer.

And that's how you make your presentations available to a wider audience by converting them to a video format!

Need your video in another format? Use VLC to convert your video to other formats.

Related: How to Convert a Video or Audio File Using VLC

How to Do Handout Formats on a PowerPoint for a Mac: Step-by-Step Guide

Creating handouts for your PowerPoint presentation on a Mac may seem daunting, but it’s actually quite simple. All you need is your PowerPoint file, a Mac computer, and a printer if you’re planning to distribute physical copies. In just a few clicks, you’ll have professional-looking handouts ready to go.

Step by Step Tutorial: How to Do Handout Formats on a PowerPoint for a Mac

Before we dive into the steps, let’s clarify what we’re aiming for. By following these instructions, you’re going to learn how to print or save your PowerPoint slides in a handout format. This means multiple slides will be displayed on a single page, saving paper and making it easier for your audience to follow along.

Step 1: Open Your PowerPoint Presentation

Open the PowerPoint presentation you want to create handouts for.

Once you have your PowerPoint open, ensure that all the slides are arranged and edited to your liking. This is your last chance to make any changes before you create the handouts.

Step 2: Click on ‘File’ in the Menu Bar

In the menu bar at the top of your screen, click on ‘File.’

This will open a dropdown menu where you’ll find several options for managing your PowerPoint file. You’re looking for the print settings.

Step 3: Select ‘Print’

From the File menu, choose ‘Print.’ This will open the print menu where you can change various settings.

In the print menu, you’ll be able to select the printer you want to use, set the number of copies, and most importantly for us, choose the layout for your handouts.

Step 4: Choose ‘Handout’

Under the ‘Layout’ option, select ‘Handout.’

This will allow you to choose how many slides you want to appear on each page of your handout. You can choose from 1 slide per page up to 9 slides per page.

Step 5: Adjust Settings as Needed

Here you can adjust the order, frame slides, and print in grayscale if needed.

Play around with these settings to get the look you want for your handout. You can also decide if you want to include things like the slide number, date, or a header/footer.

Step 6: Print or Save Your Handout

Finally, click ‘Print’ to print your handouts or ‘Save as PDF’ to save a digital copy.

If you choose to print, make sure your printer is on and loaded with enough paper. If you save as a PDF, pick a location on your Mac where you can easily find the file later.

After you complete these steps, you’ll have a PDF file of your handout or physical copies, depending on your choice. This handout will be a helpful resource for your audience to reference during and after your presentation.

Tips: How to Do Handout Formats on a PowerPoint for a Mac

  • Always preview your handout before printing or saving. This way, you can catch any mistakes or formatting issues.
  • Consider the environment – try not to print more copies than necessary.
  • Use high-quality images in your PowerPoint to ensure they look good when printed in handout format.
  • Think about your audience when deciding how many slides to include per page. More slides per page can be overwhelming.
  • Remember that you can also create handouts in other formats, like PDFs, that can be emailed or shared online.

Frequently Asked Questions: How to Do Handout Formats on a PowerPoint for a Mac

What is the best number of slides per page for a handout.

The best number of slides per page depends on your content and audience. Generally, 3-4 slides per page offer a good balance between readability and paper conservation.

Can I add notes to my handouts?

Yes, in the ‘Print’ menu, choose ‘Notes’ instead of ‘Handouts’ to include your speaker notes below each slide.

Can I customize the layout of my handouts?

You can choose the order and orientation of the slides, but customizing beyond the provided layouts may require additional software.

How can I save paper when printing handouts?

Opt for more slides per page, print on both sides of the paper, or consider sharing digital copies instead.

Is it possible to print handouts with slide animations?

No, animations cannot be printed. Handouts will show static versions of your slides.

Summary: How to Do Handout Formats on a PowerPoint for a Mac

  • Open PowerPoint presentation
  • Click ‘File’ in the menu bar
  • Select ‘Print’
  • Choose ‘Handout’
  • Adjust settings as needed
  • Print or save your handout

There you have it, a simple guide on how to do handout formats on a PowerPoint for a Mac. Whether you’re prepping for a big conference or a small meeting, handouts can be a great way to keep your audience engaged and provide them with a valuable resource long after your presentation is over. With these easy steps, you’re now equipped to create handouts that are not only informative but also eco-friendly and visually appealing.

Remember, the key to a great handout is readability and relevance, so take your time choosing the right layout and content. If you need further assistance, don’t hesitate to explore PowerPoint’s help resources or reach out to a tech-savvy friend. Happy presenting!

Matthew Burleigh Solve Your Tech

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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  • How to Create Powerpoint Handouts in Microsoft Word: A Step-by-Step Guide
  • How Do You Print Handouts in Powerpoint 2010?
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  • How to Use a Mac With PowerPoint: A Step-by-Step Guide
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Keynote User Guide for Mac

  • What’s new in Keynote 14.0
  • Intro to Keynote
  • Intro to images, charts, and other objects
  • Create a presentation
  • Choose how to navigate your presentation
  • Open or close a presentation
  • Save and name a presentation
  • Find a presentation
  • Print a presentation
  • Undo or redo changes
  • Show or hide sidebars
  • Quick navigation
  • Change the working view
  • Expand and zoom your workspace
  • Customize the Keynote toolbar
  • Change Keynote settings on Mac
  • Touch Bar for Keynote
  • Create a presentation using VoiceOver
  • Add or delete slides
  • Reorder slides
  • Group or ungroup slides
  • Skip or unskip a slide
  • Change the slide size
  • Change a slide background
  • Add a border around a slide
  • Show or hide text placeholders
  • Show or hide slide numbers
  • Apply a slide layout
  • Add and edit slide layouts
  • Change a theme
  • Add an image
  • Add an image gallery
  • Edit an image
  • Add and edit a shape
  • Combine or break apart shapes
  • Draw a shape
  • Save a shape to the shapes library
  • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • Add video and audio
  • Record audio
  • Edit video and audio
  • Add live video
  • Set movie and image formats
  • Position and align objects
  • Use alignment guides
  • Place objects inside a text box or shape
  • Layer, group, and lock objects
  • Change object transparency
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
  • Move and edit objects using the object list
  • Add linked objects to make your presentation interactive
  • Select text
  • Copy and paste text
  • Use dictation to enter text
  • Use accents and special characters
  • Format a presentation for another language
  • Use phonetic guides
  • Use bidirectional text
  • Use vertical text
  • Change the font or font size
  • Add bold, italic, underline, or strikethrough to text
  • Change the color of text
  • Change text capitalization
  • Add a shadow or outline to text
  • Intro to paragraph styles
  • Apply a paragraph style
  • Create, rename, or delete paragraph styles
  • Update or revert a paragraph style
  • Use a keyboard shortcut to apply a style
  • Adjust character spacing
  • Add drop caps
  • Raise and lower characters and text
  • Format fractions automatically
  • Create and use character styles
  • Format dashes and quotation marks
  • Format Chinese, Japanese, or Korean text
  • Set tab stops
  • Format text into columns
  • Adjust line spacing
  • Format lists
  • Add a highlight effect to text
  • Add mathematical equations
  • Add borders and rules (lines) to separate text
  • Add or delete a table
  • Select tables, cells, rows, and columns
  • Add or remove rows and columns
  • Move rows and columns
  • Resize rows and columns
  • Merge or unmerge cells
  • Change the look of table text
  • Show, hide, or edit a table title
  • Change table gridlines and colors
  • Use table styles
  • Resize, move, or lock a table
  • Add and edit cell content
  • Format dates, currency, and more
  • Create a custom cell format
  • Highlight cells conditionally
  • Format tables for bidirectional text
  • Alphabetize or sort table data
  • Calculate values using data in table cells
  • Use the Formulas and Functions Help
  • Add or delete a chart
  • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • Change the look of data series
  • Add a legend, gridlines, and other markings
  • Change the look of chart text and labels
  • Add a chart border and background
  • Use chart styles
  • Animate objects onto and off a slide
  • Animate objects on a slide
  • Change build order and timing
  • Add transitions
  • Present on your Mac
  • Present on a separate display
  • Present on a Mac over the internet
  • Use a remote
  • Make a presentation advance automatically
  • Play a slideshow with multiple presenters
  • Add and view presenter notes
  • Rehearse on your Mac
  • Record presentations
  • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Send a presentation
  • Intro to collaboration
  • Invite others to collaborate
  • Collaborate on a shared presentation
  • See the latest activity in a shared presentation
  • Change a shared presentation’s settings
  • Stop sharing a presentation
  • Shared folders and collaboration
  • Use Box to collaborate
  • Create an animated GIF
  • Post your presentation in a blog
  • Use iCloud Drive with Keynote
  • Export to PowerPoint or another file format
  • Reduce the presentation file size
  • Save a large presentation as a package file
  • Restore an earlier version of a presentation
  • Move a presentation
  • Delete a presentation
  • Password-protect a presentation
  • Lock a presentation
  • Create and manage custom themes
  • Transfer files with AirDrop
  • Transfer presentations with Handoff
  • Transfer presentations with the Finder
  • Keyboard shortcuts
  • Keyboard shortcut symbols

how to make a powerpoint presentation on macbook

Create a presentation in Keynote on Mac

To create a new presentation, you first choose a theme to use as a starting point. Themes use coordinated fonts and colors for a unified look and often include placeholders that you can replace with your own content.

Create a presentation from a theme

To open Keynote, click the Keynote icon in the Dock, Launchpad, or the Applications folder.

If the theme chooser (shown below) doesn’t appear, click New Document in the bottom-left corner of the dialog. You can also choose File > New (from the File menu at the top of your screen).

The theme chooser. A sidebar on the left lists theme categories you can click to filter options. On the right are thumbnails of predesigned themes, arranged in rows by category.

Note: If you’d like the ability to format table and chart data using the conventions of another language, choose the language in the bottom-left corner before choosing a theme. See Format a presentation for another language .

In the theme chooser, browse the themes by category, then double-click the one that looks closest to what you want to create. To narrow the choices, click a category along the sidebar on the left.

Some themes aren’t downloaded to your computer until you choose them or open a presentation that uses one. If your connection is slow or you’re offline when this happens, placeholder images and slide backgrounds in the presentation may appear at a lower resolution until you’re online again or the theme finishes downloading.

how to make a powerpoint presentation on macbook

Each slide layout offers a different arrangement of text and images that you use as a starting point for your content.

To add your own content to the presentation, do any of the following:

the Add Slide button

Add text: Double-click placeholder text and type your own.

the Replace Image button

Choose File > Save, enter a name, choose a location, then click Save.

Keynote automatically saves your changes as you work, so you don’t need to worry about saving your presentation manually. However, it’s a good idea to rename your presentation so you can easily find it the next time you want to work on it. You can change the name of the presentation or change where it’s saved at any time.

If iCloud Drive is set up on your Mac, Keynote saves the presentation to iCloud Drive by default.

the Play button

To end the presentation, press the Esc (Escape) key. For more ways to show a presentation, see Play a presentation on your Mac .

To close the presentation, click the red close button in the top-left corner of the window.

Select a default theme for new presentations

You can set Keynote to always open a new presentation in a particular theme instead of from the theme chooser.

Choose Keynote > Settings (from the Keynote menu at the top of your screen).

Click General at the top of the window, then select “Use theme” in the For New Presentations controls.

The name that appears after “Use theme” is the currently selected theme.

Click the Change Theme button, select a theme, then click Choose.

To close the window, click the red close button in the upper-left corner.

After you change this setting, you can still open a new presentation with a different theme. Hold down the Option key, then choose File > New from Theme Chooser (from the File menu at the top of your screen).

how to make a powerpoint presentation on macbook

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Enable Copilot in Powerpoint on mac

Hi! I´m on a office 365 family sub and have a copilot pro subscription.

How can I enable copilot to be use it in Powerpoint and word on Mac?

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Sukie Qi MSFT

  • Microsoft Agent |

Dear Arvid,

Thank you for posting to Microsoft Community. We are glad to assist. We are looking into your situation,   and we will update the thread shortly.

Appreciate your patience and understanding and thank for your time and cooperation.

Sukie | Microsoft Community Moderator

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Thanks for your feedback.

Good day, thanks for querying in this forum. We’re happy to help you.

From your description, it seems that you want to use Copilot in Word for Mac and PowerPoint for Mac.

If my understanding is right, according to official article, Copilot is available in Microsoft 365 apps.

You can refer to steps below to check if you can enable Copilot, as shown below:

how to make a powerpoint presentation on macbook

For more details, you can refer to this article: Copilot Pro: Microsoft 365 apps and your privacy - Microsoft Support

If the suggestion above doesn’t work, to better understand your situation, could you provide the information below?

Could you provide the version of your PowerPoint? You can go to PowerPoint > About PowerPoint and provide the screenshot of it.

Could you provide the version of Mac OS?

If the scenario above is not consistent with yours, you can also post back and point that.

thank you for the quick reply!

My Privocy settings seem to be the way they need to be.

This information is on "about powerpoint"

Version 16.81 (24011420)

Licence: Microsoft 365 Subscription

and my MacOS is macOS Sonoma Version 14.1.2

One thing I noticed is that in my About Section in Powerpoint it says under "belongs to" that it belongs to an email that is not in use anymore- which however doesnt habe a 365 subscription and is definitely not the one drive and microsoft account its currently connected to- so i can ignore that i guess?

an addition: I can use it in the browser when following the link from the microsoft website "try copolot in ppt" but just not in the Application on my mac

Steve Rindsberg

  • Volunteer Moderator

CoPilot was originally made available only to enterprise licensed Office and was very expensive. Microsoft has just announced in the last week or so that it'll be more widely available at $20/month for individuals.

As I understand it, it's rolling out gradually, but should be available from your Microsoft 365 account page when it's available to you. I'd check there every so often.

The email address your account is activated under must be the same account that is your Co-Pilot account.

To switch accounts:

In PowerPoint, use the Menu Bar . Choose PowerPoint > Sign Out .

Restart your Mac

When you start PowerPoint (or any office app) it will prompt you to enter your credentials. Use the credentials for the co-pilot license.

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How to Make A PowerPoint on Macbook [Totally Free]

Many users wonder how to make PowerPoint presentations on a MacBook without Microsoft Office. While some of PowerPoint’s features are only available on Windows, Mac users have great alternatives through Apple's Keynote app or the impressive WPS Office suite. This guide will walk through your options to easily create PowerPoints on a Mac.

Microsoft PowerPoint Version: Windows vs Mac

PowerPoint was originally created by Microsoft for Windows operating system. The Mac version was released later and had limited capability compared to the Windows version for a long time.

Over the years, Microsoft has considerably improved PowerPoint for Mac, bringing it closer to feature parity with Windows. But there are still some differences:

Presenter View Differences: Certain elements in Presenter View operate uniquely on Mac, providing a distinct user experience.

Additional Mac Features: Mac boasts exclusive features such as AppleScript and automator support, enhancing user capabilities.

Dynamic Reorder: a noteworthy addition on Mac, facilitates seamless adjustment of layered objects in presentations.

Missing Features on Mac : Notable omissions on Mac include the absence of Animation Painter, the inability to enter correctly formatted equations, the lack of support for video or animation triggers, and video trimming.

Zoom Functionality Discrepancy: Zoom, a valuable PowerPoint tool, is currently exclusive to PCs, posing a limitation for Mac users. Future availability on Mac is anticipated with Office updates.

Color Representation Variations: When opening the same Microsoft Office file on both platforms, subtle differences in color representation may be observed due to the distinct ways Macs and PCs interpret colors.

The distinctions between PowerPoint on Mac and Windows result in subtle variations in user experience.

Keynote – PowerPoint on Mac

Keynote is a presentation software developed by Apple, designed to create stunning and memorable presentations. Its powerful tools, dazzling effects, and intuitive interface stand out. Keynote enhances presentations by offering over 40 eye-catching themes, animations, and dynamic backgrounds. It allows real-time collaboration across Apple devices, including Mac, iPad, iPhone, and PC.

Keynote stands out with its user-friendly design, featuring Apple Pencil integration for illustrations and animations. It's compatible with PowerPoint – presentations can seamlessly switch between the two platforms, ensuring smooth collaboration for users of Microsoft PowerPoint.

How to Create a PowerPoint on Mac

Here are step-by-step instructions to make a PowerPoint presentation using Keynote on your Mac:

Step 1 : Open Keynote, located in the Applications folder on your Mac. You can choose a theme or start with a blank presentation when launched.

Step 2 : If using a theme, click to select one that fits your presentation style. Themed slides will automatically populate.

Step 3: Customize slides by adding text, changing layouts, inserting images, and more. Edit and arrange slides from the left sidebar.

Step 4: When finished, export your Keynote project to PowerPoint format. Go to File > Export To > PowerPoint.

Step 5: In the Export Your Presentation window, select a file format from the Advanced Options field and then click Next to save your presentation.

And that's it! You now have a PowerPoint presentation created completely on your Mac. The process is very intuitive for both new and experienced users.

Create a Presentation Using a Theme

Keynote offers many professionally designed themes to jumpstart your presentation building. Themed slides provide layouts, fonts, colors, and graphics matching your selected style.

Explore themes efficiently in the theme chooser by browsing categories. Double-click the one that aligns closely with your vision. Refine your options by selecting a category from the left sidebar.

Using a theme saves tons of time designing layouts and formatting – you can focus on the content! And themes are easy to make your own by tweaking fonts, colors, and images.

Free Alternatives to Make a PowerPoint – WPS Presentation

If you want a free Office suite that works seamlessly across Windows and Mac, WPS Office is an excellent choice. The WPS Presentation software has all the key features of PowerPoint for creating stunning slide decks.

Compared to older versions of Microsoft Office, WPS offers significant advantages:

Lightweight and Feature-Rich: WPS Office is a lightweight and feature-rich office suite.

High Compatibility: Recommended for low-configuration computers, ensuring widespread usability.

Comprehensive Suite: Includes Writer, Presentation, Spreadsheet, and PDF editing functionalities in one platform.

Effortless Creation and Collaboration: Users can effortlessly create, edit, and collaborate on Word, Spreadsheets, Presentations, and PDFs in a unified environment.

Airpage Cloud Documents: Real-time synchronization and seamless collaboration across platforms.

Extensive Template Library: Over 100,000 professional templates across categories for creative document designs.

User-Focused Segmentation: Tailored features for students, teachers, business users, and finance professionals.

How to Create a Presentation Using WPS on Mac

Follow these simple steps to make presentations using WPS Presentation on your Mac:

Step 1: Open WPS Office, and click on New.

Step 2: Choose Presentation.

Step 3 : Select a blank presentation or template.

Step 4: From now on, you can edit slides by adding text boxes, images, shapes, and charts using WPS Presentation.

Multiply Templates of WPS Presentation

WPS Presentation offers a wide selection of professional templates and themes for free. Some of the noticeable themes are:

Blue Business Strategy Planning

Blue Business Strategy Planning template wps

This template is likely for business presentations focusing on strategic planning. Expect a professional, blue-themed design with elements conducive to illustrating business strategies.

Green Business Activity Planning

Green Business Activity Planning template wps

This template seems suitable for business activity planning presentations. A green color scheme might convey a sense of growth and productivity, aligning well with business-oriented content.

Blue Technology Big Data Product Display

Blue Technology Big Data Product Display template wps

This template likely targets presentations related to technology and big data. Anticipate a blue-themed design, possibly with futuristic and data-centric visual elements to convey a tech-savvy vibe.

Business Style Investment Analysis

Business Style Investment Analysis template wps office

Enhance your investment pitches with our sophisticated business template designed for in-depth analysis. Boasting a significant download record, expect compelling financial charts and visuals for clear communication of intricate investment ideas.

Browse all the templates at: https://template.wps.com/

How to Download WPS Office

Step 1: Go to https://www.wps.com/download/

Step 2: Select your operating system – Windows, Mac, Linux, Android, iOS and click on the Free Download button.

WPS Office download page

Step 3: Click on the downloaded file to open WPS Office Installer.

Open WPS Office Installer

Step 4: Click on Install Now and follow the prompts to complete the installation.

“Install WPS Office”

Use Word, Excel, and PPT for FREE, No Ads.

Edit PDF files with the powerful PDF toolkit.

Microsoft-like interface. Easy to learn. 100% Compatibility.

Boost your productivity with WPS's abundant free Word, Excel, PPT, and CV templates.

How do I open PowerPoint on my Mac keyboard?

To open PowerPoint on your Mac, press Command + Space to open Spotlight, type "PowerPoint," and hit return when it appears in the results.

As for useful shortcuts, here are some for Mac:

Open a new PowerPoint: Command + N

Open existing PowerPoint: Command + O

Open print preview: Command + Option + P

View and Zoom: Command + 1 (Normal), Command + 2 (Outline), Command + 3 (Slide Sorter), Command + Plus or Minus (Zoom In/Out)

Presenting: Shift + Command + Enter (Start Slideshow)

What are the disadvantages of using Keynote?

Keynote slides have limited compatibility with Microsoft systems, potentially causing issues when exporting to PPT format. Transitioning from PowerPoint to Keynote can be time-consuming and frustrating, especially for experienced PowerPoint users.

Can I collaborate on presentations with KeyNote or WPS Presentation?

Yes, both KeyNote and WPS Presentation offer collaboration features, making it easy for multiple users to work on a presentation simultaneously.

Mac users can create PowerPoint-style presentations, including Office for Mac, Keynote, or the free WPS Presentation. WPS provides a full-featured alternative with hundreds of free templates and easy compatibility for exporting PowerPoint files. Any Mac user can quickly make professional presentations by following the step-by-step instructions.

  • 1. How to make a timeline in PowerPoint
  • 2. How to Make a Shape Transparent in PowerPoint
  • 3. How to Make a PowerPoint on Mac (Easy Tutorial)
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  • 5. How to Make A Beautiful Slideshow in PowerPoint-- Make Your Presentations Better
  • 6. 5 Best Free Fonts That Make Your PowerPoint Presentations Visually Appealing

how to make a powerpoint presentation on macbook

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How to Curve Text in Powerpoint? A Step-by-Step Tutorial

How to Curve Text in Powerpoint? A Step-by-Step Tutorial

Table of Contents

Adding creative design elements to your slideshow presentations can make them more visually appealing. Curved text is one such element that’s both simple and eye-catching. If you often use PowerPoint to create professional slideshows, incorporating curved text can make your presentations look better and keep your audience interested.

In this article, we’ll explain what curved text is, talk about when it’s a good idea to use it, give you step-by-step instructions for adding it to your slides, and share some extra design tips for making your PowerPoint presentations stand out.

What is Curved Text in PowerPoint?

Curved text in PowerPoint refers to text that’s been formatted to follow a curve instead of staying in a straight line. This can add a decorative touch to your slides and make them more visually interesting. You can curve your text in various ways such as: 

  • Upward Curve : With upward-curved text, words or phrases rise from the baseline, reach a peak, and then come back down. This creates an arch or rainbow-like shape, adding a bit of flair to the text.
  • Downward Curve: Text that curves downward starts from the baseline, dips down, and then comes back up. This gives it a sort of bowl shape, making it look different from regular text.
  • Circular Curve : Circular curved text starts from a point and goes around in a circle, ending back where it started. It usually curves upward, making it easier to read and giving it a neat circular pattern.

7 Simple Steps to Make Curved Text in PowerPoint

  • Select Your Text:  Choose the text you want to curve, whether it’s already on your slide or inside a text box you created.
  • Shape Format Tab:  Click the “ Shape Format ” tab on the ribbon (or “ Drawing Tools Format ” in older versions).
  • Text Effects:  Locate the “ Text Effects ” button and click on it. This opens a menu with various options to transform your text.
  • Preset Curves:  These are quick options like “ Arch Up ” or “ Circle ” that instantly bend your text into those shapes.
  • Other Effects:  Explore options like “ Wave ” or “ Inflate ” for more creative curves.
  • See It First:  Hover over each effect name to see a live preview of how it will curve your text.
  • Make it Perfect:  Once you choose an effect, you might be able to drag adjustment points to fine-tune the curve.
  • Font Size:  Depending on the curve, you might need to adjust the font size to ensure all the text fits comfortably.
  • Experiment:  Play around with different effects and adjustments to achieve the desired look.

Why Opt for PowerPoint Curve Text ?

Here’s why you should opt for PowerPoint curve text: 

  • Connecting Images:  Curved text can also help explain what an image is showing. For example, if there’s a picture of an arrow in a circle, adding text that follows the curve of the arrow or matches its circular motion can highlight the idea of something repeating in a cycle. This makes it easier for your audience to understand and keeps them engaged with your presentation.
  • Emphasize Logos:  Curve text around your brand logo for a distinctive look.
  • Improving Visual Presentation:  When a large image dominates a slide, adjusting the text layout to wrap around it ensures both the image and accompanying text remain visible and captivating. Using the wrapping technique is a great way to create visually appealing slides that combine text and images seamlessly.
  • Adding Flair to Subtitles:  In PowerPoint presentations, subtitles are just as important as titles in other business documents. While titles are typically presented in a straight line, incorporating curved text to subtitles can give your slides a stylish touch. Using curved text in your PowerPoint presentation can instantly grab your audience’s attention.

Closing Thoughts

Adding curved text to your PowerPoint presentations is an easy technique that can make them look more visually interesting. Upward, downward, and circular curves can all be used effectively to enhance your slides. Curved text can help you clarify the content of images, emphasize your logo, and improve the overall look of your presentation. It’s a versatile tool that can be used for titles, subtitles, and even to connect with your audience. So, feel free to give curved text a try and see how it can improve your presentations!

Frequently Asked Questions

Can i curve text around a specific shape.

While PowerPoint doesn’t directly curve text around shapes, you can achieve a similar effect using WordArt and some additional steps.

Are there any other ways to create curved text?

While the Transform effect with WordArt offers the most control, some users find success by:

Creating a curved path with the “Drawing Tools” and then using the “Text Box” function to fit text along the path.

How to make a text circle in PowerPoint? 

Use the “Circle” option under Transform effects in WordArt and adjust the text size and box size for a complete circle.

How to curve text in PowerPoint 2010 (or older version)? 

The process remains similar. 

  • Insert WordArt: Use the “Insert” tab and choose “WordArt” to create a text box.
  • Transform Text: Type your text and right-click the WordArt box. Select “Format Shape” > “Text Effects” > “Transform.”
  • Choose a Curve: Pick an effect like “Arch” or “Circle” to curve your text. Adjust the shape size and text position for best results.

How to curve text in PowerPoint on Mac?

  • Insert a WordArt box (Insert > WordArt).
  • Choose your WordArt style.
  • Type your text.
  • Right-click & format the WordArt (Text Effects > Transform).
  • Pick your curve effect (“Arch” or “Circle”).

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COMMENTS

  1. How to Use a Mac With PowerPoint: A Step-by-Step Guide

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  2. How to Make a PowerPoint on Mac? (A Step-by-Step Guide)

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  11. How to Use PowerPoint on Mac (Step-By-Step Guide)

    Step 1: Open the App Store on your Mac. App Store Icon on Mac Launcher. Step 2: In the search bar at the top right, type in "PowerPoint" and press Return. App Store Search Bar. Step 3: The Microsoft PowerPoint app should appear as the first result. Click on the Get button and then Install.

  12. How to Make a Power Point Presentation on a Mac

    Step 7. Type in a name for the presentation and decide where to save it. Then click "Export." This will convert your presentation to a PowerPoint compatible file and save it to the location you selected. Even if you do not have Microsoft Office installed on your Mac computer, you can still create presentations that are compatible with the ...

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    Apply a template to a new presentation. Open PowerPoint, and you'll see a set of standard templates in the gallery. If you're already working in PowerPoint, click File > New from Template to see the templates. (In version 2011, you then select All under the Templates category.) You can choose one of the standard templates, or, if you want to ...

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    The slides you create using a Mac or iPad will look the same on an iPhone or web browser — and vice versa. You can also work on presentations stored on iCloud or Box using a PC. ... You can save Keynote presentations as PowerPoint files. Or import and edit PowerPoint presentations right in Keynote. Learn more about Microsoft PowerPoint ...

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    To turn a PowerPoint presentation into a video, first, open your presentation with the PowerPoint app on your Windows or Mac computer. In the top-left corner of PowerPoint, click the "File" option. From the sidebar that opens after clicking the "File" option, select "Export." In the "Export" menu, click "Create a Video."

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  20. Create a presentation in Keynote on Mac

    To play the presentation, click in the toolbar, then press the arrow keys to advance through the slides. To end the presentation, press the Esc (Escape) key. For more ways to show a presentation, see Play a presentation on your Mac. To close the presentation, click the red close button in the top-left corner of the window.

  21. Enable Copilot in Powerpoint on mac

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    Follow these simple steps to make presentations using WPS Presentation on your Mac: Step 1: Open WPS Office, and click on New. create new file in wps office. Step 2: Choose Presentation. open wps presentation. Step 3: Select a blank presentation or template. "wps presentation templates".

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    Adding curved text to your PowerPoint presentations is an easy technique that can make them look more visually interesting. Upward, downward, and circular curves can all be used effectively to enhance your slides. Curved text can help you clarify the content of images, emphasize your logo, and improve the overall look of your presentation.