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13 Office Manager Resume Examples - Here's What Works In 2024

Office managers keep businesses running through their prowess with organization, communication, and attention to detail, making them a vital part of operations everywhere. to help you craft an eye-catching resume that will stand out to hiring managers recruiting for an office manager position, this guide will review four types of office manager resume templates. at the bottom, we’ll look at key skills and action verbs to incorporate in your resume..

Whether on the front end or the back end, office managers are a critical part of handling the inner workings of businesses on a day-to-day basis. Having an interest in details, a penchant for accuracy, and familiarity with technical tools will all serve you well as an office manager. Office managers could work in a number of industries, from medical offices to hotel offices to factories. There are skills between office manager positions that are transferable, including attention to detail, teamwork, and leadership, meaning you should be able to comfortably change industries once you’ve gained experience. Some hard skills will also transfer, including Quickbooks or Microsoft Access, operating office machinery, and handling incoming customer or client contacts. Other skills or tools relate more directly to specific industries, such as medical coding software, Oracle PeopleSoft, and transcription software, and these won’t be as transferable. The type of office manager position you’re applying for is thus the first clue as to the kind of skills you should include. In this guide, we’ll review four templates for office managers in different industries to give you a solid starting point, followed by examples of skills and action verbs you should emphasize.

Office Manager Resume Templates

Jump to a template:

• Office Manager
• Dental Office Manager
• Medical Office Manager
• Front Office Manager
• Office Administrator
• Business Office Manager
• Assistant Office Manager
• Construction Office Manager

Jump to a resource:

• Keywords for Office Manager Resumes

Office Manager Resume Tips

• Action Verbs to Use
• Bullet Points on Office Manager Resumes
• Related Administrative Resumes

Get advice on each section of your resume:

Template 1 of 13: Office Manager Resume Example

As an office manager, you're responsible for overseeing the day-to-day operations of an office, ensuring that everything runs smoothly and efficiently. In recent years, office managers have become more important as companies recognize the value of a well-run office in improving productivity and employee satisfaction. That's why having a solid resume is important to showcase your organizational, leadership, and problem-solving skills tailored to this specific industry. When companies look for an office manager, they're seeking someone with strong communication and multitasking abilities, as well as someone who can manage a team and implement effective systems and policies. Your resume should showcase these skills and illustrate how you've excelled in previous roles.

We're just getting the template ready for you, just a second left.

Tips to help you write your Office Manager resume in 2024

   highlight relevant experience.

As an office manager, you've likely gained experience in a variety of areas. On your resume, emphasize the roles and projects that are most relevant to the office manager position, such as managing teams, overseeing budgets, and implementing new office procedures.

   Showcase your software skills

Office managers are often responsible for using various software programs to streamline office processes. Be sure to outline your experience with popular office management tools like Microsoft Office Suite, project management software, and any industry-specific software like accounting or HR systems.

Skills you can include on your Office Manager resume

Template 2 of 13: office manager resume example.

Office managers handle a range of duties depending on their industry. In general, hiring managers will be looking for particular technical skills that align with the duties you’ll be performing. You can help your experience stand out by including a skillbank that lists the relevant software you have familiarity with. Additionally, if you have been promoted internally to an office manager position before, you should reference your previous positions to show your aptitude for the work.

   Uses a skillbank to highlight technical office management skills

Office managers are expected to have a toolkit of technical skills. Aside from integrating your skills throughout your resume (in the form of bullet-pointed accomplishments that work in the tools you are familiar with), you should include a skillbank at either the bottom or the side of your resume to emphasize the technical skills or particular software that you have expertise with.

   Shows steady internal promotions

Being able to demonstrate your ability to work hard and excel as an office manager is the whole point of your resume; as such, including any relevant internal promotions you’ve earned will help you stand out to hiring managers. It not only helps assert that you know what the position requires, it also serves to indicate that you are a dedicated worker who will go above and beyond for their company.

Template 3 of 13: Dental Office Manager Resume Example

As a Dental Office Manager, your role is incredibly important, overseeing the daily operations and ensuring a seamless patient experience. With this job, the key is to be organized, detail-oriented, and skilled in managing both tasks and people. Recently, the dental industry has started to emphasize digitalization and patient-centered care, so staying up-to-date with these trends is essential. Resumes are crucial in this field, as employers often look for well-rounded candidates with applicable experience and the right skillset to manage a fast-paced office. Your resume should not only emphasize your organizational and communication skills, but it should also showcase your industry-specific knowledge and experience. Let's focus on two recommendations to enhance your Dental Office Manager resume.

Tips to help you write your Dental Office Manager resume in 2024

   highlight dental software proficiency.

Dental offices are increasingly utilizing digital platforms to manage appointments, billing, and records. Be sure to highlight your proficiency in dental software (e.g. Dentrix, Eaglesoft, Open Dental) to show potential employers that you can efficiently navigate and manage these systems.

   Showcase patient relations experience

As a Dental Office Manager, it's crucial to be able to handle patient relations with care and consideration. In your resume, emphasize any experience handling patient concerns, resolving conflicts, and promoting a positive patient experience. Additionally, outline any initiatives you've taken to improve patient relations in previous roles.

Skills you can include on your Dental Office Manager resume

Template 4 of 13: dental office manager resume example.

As the name indicates, dental office managers are specifically experienced with working in a dental office setting. Like medical office managers, they’ll be accustomed to handling patient information and administering paperwork. You should demonstrate your experience with the work by emphasizing appropriate office manager skills and starting each bullet point with a strong action verb.

   Accomplishments include relevant office manager skills

Hiring managers will be looking for experience with overseeing dental offices, insurance verification processes, and working with patient charts. Each one of your accomplishments as an office manager should be directly related to the position. If you have worked in other industries or fields, try to tie in your past work with the duties of an office manager whenever possible.

   Strong action verbs lead each bullet point

By starting each one of your accomplishments with a powerful action verb, you’ll be relating that you have familiarity with the office manager position. Your bullet points should lead with words like “organized”, “conducted”, “managed”, or “calculated” (see below for more examples) to hit home that you’re right for the position.

Template 5 of 13: Medical Office Manager Resume Example

As a Medical Office Manager, you'll be responsible for maintaining a smooth, efficient medical practice that provides quality patient care. This role involves a mix of administrative and medical responsibilities, including managing staff, organizing schedules, and ensuring compliance with healthcare regulations. Recently, we've seen an increased focus on digital transformation in medical practices, with many companies looking for candidates who can navigate electronic health record systems and improve their processes. A well-crafted resume is essential in this competitive field, as it helps you showcase your unique skills and experience that make you a perfect fit for the role. Resumes are particularly crucial in the healthcare industry because they allow you to demonstrate your expertise in dealing with sensitive information, time-sensitive tasks, and the ability to adapt to ever-changing regulations. Essentially, a strong resume can set you apart from other applicants and secure you an interview.

Tips to help you write your Medical Office Manager resume in 2024

   highlight ehr and technology proficiency.

As a Medical Office Manager, you'll likely be working with electronic health record systems, scheduling software, and other medical technologies. Make sure to emphasize your experience and proficiency with these tools, as potential employers will value your ability to streamline their practice and improve overall efficiency.

   Showcase management and leadership skills

Medical Office Managers are responsible for leading a team of administrative and medical staff, so it's essential to highlight your management and leadership experience. Include specific examples of how you've led teams, resolved conflicts, guided staff development, and implemented new processes or initiatives to demonstrate your ability to manage a successful medical practice.

Skills you can include on your Medical Office Manager resume

Template 6 of 13: medical office manager resume example.

Medical office managers will have experience working with patient records, patient scheduling, office finances, and insurance verification, along with a host of other specialized tasks. Accuracy and attention to detail are more important than ever in this role, and so it helps to provide the scope and scale of your background in the medical industry with quantifiable data points and specific skills.

   Includes numerical data points

To indicate the impact you were able to make at your previous employers, or to relate how many patients or staff you’ve worked with, you’ll want to include numerical values in every accomplishment. It makes a much bigger impression to say that you handled payroll for 500 staff members than to state that your responsibilities included timely payroll management.

   Emphasizes skills in the medical industry

While you may have experience in other fields, you should keep the hiring manager focused on your medical office manager background. You can do this by ensuring that your accomplishments consistently reference working with patients and physicians. If you have worked in other fields, aim to reference the transferable skills (such as team management) whenever possible.

Template 7 of 13: Front Office Manager Resume Example

As a Front Office Manager, you play a crucial role in orchestrating the daily operations of the front desk, ensuring a positive guest experience and facilitating collaboration between departments. With the hospitality industry emphasizing a customer-centric approach, companies are seeking Front Office Managers who can effectively manage teams, excel in communication, and implement innovative solutions. A well-crafted resume is key in this competitive field, as it highlights your expertise and relevant skills, proving that you're the right candidate for the job. In recent years, there has been a shift towards integrating technology within the hospitality industry, and companies are increasingly seeking Front Office Managers who can adapt to new platforms and drive efficiency. Your resume is an opportunity to demonstrate your adaptability and showcase your proficiency with relevant technologies.

Tips to help you write your Front Office Manager resume in 2024

   showcase leadership and team management.

As a Front Office Manager, you're responsible for managing and motivating your team to deliver exceptional customer service. Highlight your ability to lead and develop staff, emphasizing your hands-on approach and your success in improving team performance.

   Demonstrate implementation of technology

Showcase your adaptability and familiarity with technology by highlighting specific instances where you've successfully implemented new systems or software to streamline front office operations. Emphasize any positive impact on customer service, staff efficiency, or revenue generation.

Skills you can include on your Front Office Manager resume

Template 8 of 13: front office manager resume example.

Front office managers are focused on staff management, typically in hotel settings or similar scenarios where the daily operations of a business will come down to your expertise. You can make a potent impression by starting your resume with a short summary or introduction. Adding in volunteer work or relevant certifications will further lend to your credibility as being involved in the front office management role.

   Starts with a succinct summary to describe your front office role

As a front office manager, you’ll often be among the first points of contact for clients or customers. First impressions - whether for the business or for yourself - are important, and so it helps to start your resume with a short, succinct summary that conveys your experience, your skills, and, when possible, numerical values to back it up.

   Volunteer work and certifications are included

If you are an active volunteer, then you’ll want to include the pro bono work that you’ve done (along with how many hours you contribute on a regular basis). This helps hiring managers see that you have a commitment to your community’s success. Additionally, any recent certifications that are relevant for office manager work should be listed in a sidebar to give a quick impression of your accredited skills.

Template 9 of 13: Office Administrator Resume Example

An office administrator ensures that an office runs smoothly. In this position, you will make sure all necessary supplies are available, maintain office files, coordinate meetings, support staff with events, organize payroll, etc. It is a very multipronged position so having a wide set of skills would be useful. Recruiters care most about your previous experience in a similar position and the tools and skills you have so make sure you spend extra time on these sections. Take a look at this successful resume sample.

Tips to help you write your Office Administrator resume in 2024

   include any relevant certifications..

Certifications show recruiters that you are passionate about your profession and are willing to go the extra mile to improve your skill set. That drive and effort are very impressive to recruiters so if you have any administration-related certifications like this applicant has, make sure you include them in your resume.

   Find out what tools your prospective employer uses.

Recruiters will be looking closely to see if you have experience using the tools they use. You having experience in the tools they have means your transition into the job will be smoother. Research and find out what tools they use so you can make sure you have listed them. If you aren’t familiar with a specific tool, do a crash course on it before adding it to your resume.

Skills you can include on your Office Administrator resume

Template 10 of 13: office administrator resume example.

An office administrator provides support with clerical duties in an organization. They arrange appointments and meetings, create presentations, keep track of office supplies, and place orders when needed. Office administrators ensure that colleagues follow compliance policies and assign each team member administrative tasks. As an office administrator, you must have problem-solving skills. A good way to highlight this in your resume is by mentioning previous challenges and how you addressed them.

   Emphasize your office management skills.

Even though it seems to be focused on clerical tasks, office administrators have a leadership role. They must oversee their colleagues' performance and ensure they follow corporate compliance, meet deadlines, and work within a budget. That’s why it is relevant to highlight your office management skills in your resume.

   Mention your ability to work with a large administrative team.

In this role, you will be interacting with numerous employees, and that can be overwhelming sometimes. However, a good office administrator knows how to be patient and has excellent interpersonal skills. In your resume, you can mention your experience working with multiple teams. This will help your future employer know that you are capable of team work.

Template 11 of 13: Business Office Manager Resume Example

In this position, you will manage the day-to-day tasks associated with keeping an office running smoothly. Some tasks you can expect include maintaining databases, coordinating office supply delivery and storage, scheduling meetings, processing invoices, etc. Recruiters will expect to see a bachelor’s degree in business, management, or a related field as well as years of experience in the position. Take a look at this recruiter-approved resume sample.

Tips to help you write your Business Office Manager resume in 2024

   create a varied skills list..

This job requires you to complete a wide range of tasks so you should develop a skills section that is equally diverse. This applicant has included a range of capabilities including budgeting, marketing, and event planning.

   Use metrics to elevate your achievements.

Metrics make a resume more digestible and impressive. It is favorable for a recruiter to know exactly how much you saved your company because of your efficiencies, or by what percentage you made certain tasks more efficient.

Skills you can include on your Business Office Manager resume

Template 12 of 13: assistant office manager resume example.

An assistant office manager offers administrative support to the executives and the rest of the office staff. Your tasks may include scheduling meetings and travel, maintaining supplies, assisting with events or projects, handling correspondences, etc. You need to be able to multitask and have a varied skill set. You also need to be personable and have strong interpersonal and communication skills. Take a look at this successful resume sample.

Tips to help you write your Assistant Office Manager resume in 2024

   use action verbs to show your range..

Action verbs are a great way to shape your experience section. Because this position calls for you to do varying tasks, use action verbs that indicate varying tasks and functions. Some action verbs the applicant uses for this purpose include ‘maintained’, ‘developed’, ‘tracked’, and ‘prepared’.

   Include key achievements in your introduction section.

Grab recruiters’ attention from the very beginning of your resume. Because they may not have time to scrutinize the hundreds of resumes they get, it’s advantageous to include impressive achievements and metrics in the introduction section as this applicant has done.

Skills you can include on your Assistant Office Manager resume

Template 13 of 13: construction office manager resume example.

As the name suggests, this is an office manager who works in a construction company. You will complete the same administrative tasks any other office manager would complete, such as filing, handling correspondence, scheduling meetings, etc. However, you may also have construction-specific tasks to complete such as managing project budgets and schedules, hiring and communicating with foremen and other construction stakeholders, evaluating subcontractor bids, etc. Your resume needs to show a background in and understanding of the construction industry and also needs to show your experience doing administrative tasks. Here is an example of a successful resume sample.

Tips to help you write your Construction Office Manager resume in 2024

   create a construction-specific skills list..

Your skills list should not read like a general office manager’s skill list. There are certain skills pertinent to construction that you should include. Relevant skills that this applicant has included are renovation, construction safety, and construction.

   Make sure you include ‘construction’ in your resume title.

Recruiters often use ATS resume filters to narrow down the applicant and create a list of the most suitable candidates. Forgetting to simply add the word ‘construction’ to your resume title might cause you to be filtered out.

Skills you can include on your Construction Office Manager resume

As a hiring manager who has worked with companies like Amazon, Google, and Microsoft to recruit office managers, I've seen firsthand what makes a resume stand out. Here are some key tips that will help you create a strong office manager resume that will catch the attention of recruiters and hiring managers.

   Highlight your organizational skills

One of the most important skills for an office manager is the ability to organize and manage multiple tasks and projects. Make sure to highlight specific examples of how you have demonstrated strong organizational skills in your previous roles.

• Managed multiple projects simultaneously, ensuring all deadlines were met and tasks were completed efficiently
• Developed and implemented new filing systems that increased efficiency and productivity by 25%
• Coordinated travel arrangements for executive team, managing budgets and logistics for over 50 trips per year

   Showcase your communication abilities

Office managers often serve as the main point of contact for both internal and external stakeholders. It's important to showcase your strong communication skills on your resume.

• Good communication skills
• Able to talk to people

Instead, provide specific examples of how you have used your communication skills to achieve results:

• Served as the main point of contact for clients, addressing inquiries and resolving issues in a timely and professional manner
• Collaborated with cross-functional teams to develop and implement new processes, ensuring clear communication and buy-in from all stakeholders

   Include metrics to quantify your impact

Whenever possible, use metrics to quantify the impact you had in your previous roles. This helps hiring managers understand the tangible value you can bring to their organization.

• Reduced office supply costs by 15% through strategic sourcing and inventory management
• Improved employee satisfaction scores by 20% through the implementation of new team-building activities and recognition programs
• Managed a budget of $500k, consistently coming in under budget while ensuring all department needs were met

   Tailor your resume to the specific job

While it's important to have a strong foundation for your office manager resume, it's also crucial to tailor it to the specific job you're applying for. Take the time to review the job description and highlight the skills and experiences that are most relevant.

For example, if the job description emphasizes event planning experience, make sure to include any relevant experience you have in that area:

• Planned and executed annual company conference for 500+ attendees, managing all logistics including venue selection, speaker coordination, and on-site support
• Coordinated monthly employee events, including team-building activities, happy hours, and volunteer opportunities

   Demonstrate your technical proficiency

In today's digital age, office managers are often required to have a strong understanding of various software programs and tools. Make sure to highlight your technical proficiency on your resume.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Suite (Docs, Sheets, Slides), Slack, Zoom, and Asana. Experienced in managing and troubleshooting office equipment, including printers, copiers, and conference room technology.

If you have experience with any industry-specific software or tools, make sure to include those as well.

   Showcase your leadership abilities

While office managers may not always have direct reports, they often serve in a leadership role within the organization. Highlight any experiences you have leading projects, teams, or initiatives.

• Led a team of 5 administrative assistants, providing training, guidance, and support to ensure smooth operations across multiple departments
• Spearheaded the development and implementation of a new employee onboarding program, resulting in a 30% reduction in time-to-productivity for new hires
• Served as the project manager for a company-wide software migration, coordinating with IT, HR, and department heads to ensure a smooth transition

By showcasing your leadership abilities, you demonstrate to hiring managers that you have the skills and experience to take on additional responsibilities and drive results.

Writing Your Office Manager Resume: Section By Section

  header, 1. use your full name and preferred title.

Your header should start with your full name, including any suffixes like 'Jr.' or 'III'. If you have a preferred title like 'Mr.' or 'Ms.', include that as well. This helps establish your identity and how you'd like to be addressed.

Here's an example of a well-formatted name in an office manager header:

• Ms. Samantha A. Johnson

Avoid nicknames or shortened versions of your name, which can come across as too casual:

• Sam Johnson

2. Include essential contact details

After your name, provide the key pieces of contact information a hiring manager needs to get in touch with you. At a minimum, include:

• Phone number
• Professional email address
• City and state of residence

You can also include a link to your LinkedIn profile if it's up-to-date and relevant to office manager roles. Here's how these details might look:

Ms. Samantha A. Johnson Atlanta, GA | 555-123-4567 | [email protected] linkedin.com/in/samanthajohnson

Avoid providing personal social media accounts, a full mailing address, or multiple phone numbers, which can clutter your header.

3. Use a professional email address

The email address in your office manager header should be professional and easy to read. Ideally, it will include some combination of your first and last name.

Strong email address examples include:

• [email protected]

Avoid using your current work email, which is inappropriate to include. Also steer clear of casual or outdated email addresses:

  Summary

A resume summary for an Office Manager position is optional, but can be a valuable addition if you have extensive experience or are making a career change. It allows you to provide context and highlight key qualifications that may not be immediately apparent from the rest of your resume. However, avoid using an objective statement, as it focuses on your goals rather than what you can offer the employer.

When crafting your summary, tailor it to the specific Office Manager role you're targeting. Emphasize your most relevant skills, experience, and achievements. Be concise and objective, using metrics to quantify your impact where possible. While it's important to include relevant keywords for applicant tracking systems (ATS), avoid overusing buzzwords or soft skills.

To learn how to write an effective resume summary for your Office Manager resume, or figure out if you need one, please read Office Manager Resume Summary Examples , or Office Manager Resume Objective Examples .

1. Highlight your administrative and organizational expertise

As an Office Manager, your ability to keep things running smoothly is crucial. Showcase your skills in areas such as:

• Managing schedules and calendars
• Coordinating meetings and events
• Maintaining records and filing systems
• Overseeing office supplies and inventory

For example:

Efficient Office Manager with 5+ years of experience streamlining administrative processes, managing calendars, and coordinating events for teams of up to 50 employees. Implemented a new digital filing system that reduced paper usage by 30% and improved document retrieval times by 50%.

2. Demonstrate your leadership and problem-solving abilities

Office Managers often serve as the go-to person for resolving issues and ensuring smooth operations. Highlight instances where you:

• Led projects or initiatives
• Trained or supervised staff
• Developed process improvements
• Handled complex situations

Avoid vague or generic statements like:

• Proven track record of leadership and problem-solving
• Excellent communication and interpersonal skills

Instead, provide specific examples:

• Trained and supervised a team of 3 administrative assistants, improving productivity by 20%
• Developed and implemented a new visitor check-in system, enhancing office security and efficiency

3. Showcase your technical skills and adaptability

In today's digital age, Office Managers need to be proficient with various software and tools. Mention your experience with:

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Google Workspace (Docs, Sheets, Slides)
• Video conferencing platforms (Zoom, Skype)
• Project management tools (Trello, Asana)

Additionally, highlight your ability to adapt to new technologies and learn quickly. For instance:

Tech-savvy Office Manager adept at leveraging technology to streamline processes. Implemented a new project management tool that increased team collaboration and productivity by 25%. Quickly learned and trained staff on new CRM software, resulting in a smooth transition and minimal disruption to operations.

  Experience

The work experience section is the centerpiece of your resume. It's the first place hiring managers look to understand your career story and judge if you're qualified. In this section, we'll cover the key ways to structure and write your work experience section to impress hiring managers and land more interviews.

1. Highlight office management skills

Office managers wear many hats. In addition to administrative work, they often manage budgets, vendor relationships, and junior staff. Highlight these skills in your resume:

• Managed $500K annual office budget, negotiating 10% savings on recurring software and office supply costs
• Hired, trained and managed a team of 3 office coordinators and 2 receptionists
• Implemented a new e-filing system, reducing paper usage by 30%

In contrast, simply listing responsibilities is less effective:

• Ordered office supplies and snacks
• Coordinated team meetings and events
• Maintained files and records

2. Provide context around your achievements

While it's great to include hard numbers, providing additional context helps the hiring manager better understand the complexity of your work and how it impacted the business. Compare these two bullets:

• Answered 50+ customer calls per day
• Handled 50+ customer calls daily for a 200-person tech startup, solving 90% of issues independently and escalating complex cases to the engineering team

The second example paints a clearer picture by specifying the company size/industry and how this person worked cross-functionally to resolve customer issues.

3. Demonstrate career progression

Hiring managers love to see growth and progression. If you've been promoted, or taken on new responsibilities over time, make that apparent. For example:

Acme Inc., Office Manager, 2018-2022 Promoted from Office Coordinator in 2020 after demonstrating strong leadership and problem-solving skills: - Accomplishment 1 - Accomplishment 2 Previously: Office Coordinator, 2018-2020 - Accomplishment A - Accomplishment B

This approach clearly shows the career trajectory, with key accomplishments tied to each level. The higher-level bullets are also more impactful, signaling that the person took on more responsibility over time.

4. Showcase relevant technical skills

Many office management roles today require knowledge of various software programs. Weave in mentions of the key tools you've used to demonstrate your technical proficiency. For example:

• Administered employee benefits via Workday HRIS for 500+ global staff
• Maintained budget tracking and expense reporting in NetSuite ERP system
• Scheduled executive meetings and travel via Google Workspace and TripActions

This is more impactful than simply listing the software in a skills section, as it provides context for how you used each tool.

  Education

The education section on your office manager resume should be concise yet informative. It's a chance to show hiring managers your relevant training and knowledge. Let's break down the key steps for crafting a compelling education section that will help you land more interviews.

1. Put education at the top if you're a recent grad

If you graduated within the past few years and have limited work experience, consider placing your education section above your work history. This way, hiring managers will see your relevant coursework and achievements first.

Bachelor of Business Administration, 2020 University of California, Berkeley Relevant Coursework: Office Management, Business Communications, Project Management

2. Include relevant coursework and achievements

Mentioning specific courses, projects, or honors related to office management can make your education section more impactful. This shows employers you have the knowledge and skills they're looking for.

Compare these examples:

• Associate of Arts, Business Administration, 2018
• Associate of Arts, Business Administration, 2018 Relevant Coursework: Office Procedures, Business Writing, Bookkeeping Dean's List, Fall 2017 - Spring 2018

3. Keep it concise if you're an experienced professional

If you have several years of office management experience, you don't need to provide as much detail in your education section. Simply list your degree, school, and graduation year.

Bachelor of Science, Business Management University of Texas at Austin

Omitting the graduation year can help prevent age discrimination if you earned your degree many years ago.

4. Only include substantial, relevant education

Avoid listing every training course or workshop you've ever taken. Stick to degrees, diplomas, and substantial certification programs that are relevant to office management.

For instance:

• Online Course in Microsoft Excel for Beginners, 2019
• Workshop: Intro to Social Media Marketing, 2018

Instead, focus on more comprehensive programs:

• Certified Administrative Professional (CAP), 2020 International Association of Administrative Professionals

Action Verbs For Office Manager Resumes

Office managers are all about organization, and, fortunately, there’s an easy way to organize your accomplishments while working in strong action verbs that relay your capabilities. Each of your 1-2 sentence bullet points should start with an appropriate action verb, and incorporate others where necessary to round out your background. This helps impart to hiring managers that you are able to handle the responsibilities of the position and that you respect time management. While it’s okay to duplicate these action verbs a few times, avoid using the same ones too often as it will blur your experience together.

• Administered
• Systematized

For a full list of effective resume action verbs, visit Resume Action Verbs .

Action Verbs for Office Manager Resumes

Skills for office manager resumes.

Office managers wield a combination of personnel management and technical skills to perform their roles, and hiring managers will be looking for specific responsibilities in your resume. On the left, we’ve compiled the most commonly utilized skills for office managers to give you a pool to draw from as you build your resume. As office managers often have a significant amount of data to manage, or a roster of staff, you’ll want to display your proficiency at these tasks with each accomplishment you list. Integrating the skills on the left with technical tools (such as Adobe Acrobat Pro or Quickbooks) will serve as a double whammy in indicating your experience in the position. Other than working your skills into the body of your resume, don’t forget to include a skill bank at the top or bottom of the page. You may wish to start with a short (1-2 sentence) summary that includes your hardest hitting statistics (such as how long you’ve been in the field or how many personnel you’ve managed).

• Office Administration
• Customer Service
• Microsoft Access
• Administrative Assistance
• Strategic Planning
• Administration
• Project Management
• Executive Administrative Assistance
• Human Resources (HR)
• Event Planning
• Accounts Payable
• Bookkeeping
• Accounts Receivable (AR)

How To Write Your Skills Section On an Office Manager Resumes

You can include the above skills in a dedicated Skills section on your resume, or weave them in your experience. Here's how you might create your dedicated skills section:

Skills Word Cloud For Office Manager Resumes

This word cloud highlights the important keywords that appear on Office Manager job descriptions and resumes. The bigger the word, the more frequently it appears on job postings, and the more 'important' it is.

How to use these skills?

Resume bullet points from office manager resumes.

You should use bullet points to describe your achievements in your Office Manager resume. Here are sample bullet points to help you get started:

Executed four branch openings, including location selection, P&L development, and task coordination for 5 functional areas, resulting in $9MM of incremental revenue over 2 years

Redesigned and implemented over 15 business processes for an estimated 50% efficiency gain in operations and potential net savings of $3MM for a pharmaceutical company

Refined outsourcing strategy, resulting in increased offshore headcount from 12 to 95 employees and saved $1.2MM

Conceptualized, redesigned, and presented enhancements to the data warehouse and stored SQL procedures, leading to 100x increased query performance (double digit minutes to milliseconds)

Determined sales effectiveness strategy for a ERP software supplier to increase sales by $10M over three years

For more sample bullet points and details on how to write effective bullet points, see our articles on resume bullet points , how to quantify your resume and resume accomplishments .

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• Office Manager Resume Example
• Dental Office Manager Resume Example
• Medical Office Manager Resume Example
• Front Office Manager Resume Example
• Office Administrator Resume Example
• Business Office Manager Resume Example
• Assistant Office Manager Resume Example
• Construction Office Manager Resume Example
• Tips for Office Manager Resumes
• Skills and Keywords to Add
• Sample Bullet Points from Top Resumes
• All Resume Examples
• Office Manager CV Examples
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Office Manager Resume - Samples & How-to Guide for 2024

You’re an office manager . Your daily tasks include managing staff and delegating work.

Well, once you get the job.

Your first task is to beat the hundreds of other applicants.

But how do you do this?

You need to show your skills before the job even starts.

This is done by creating a job-winning office manager resume , which we will take you through in this guide.

• An example of a finished office manager resume that works
• How to write an office manager resume that’ll fill up your interview diary
• How to make your office manager resume stand out [with top tips & tricks]

Before we get into the details, here’s an office manager resume example, created with our very own online resume builder :

Looks neat, right?! Follow the steps below to create an office manager resume that get results, just like the above example.

Besides our office manager resume example, we've got even more resume examples for similar positions. Check them out here:

• Operations Manager Resume
• Program Manager Resume
• Project Manager Resume
• Human Resource (HR) Resume
• Business Development Manager Resume

How to Write an Office Manager Resume

Before you can uncover your office management skills, you need pick the correct format.

Doing so will allow your best qualities to jump from the page.

The resume format that we always recommend starting with is called “ reverse-chronological ”, and it’s for good reason. Essentially, it allows the recruiter to immediately see the value that you can provide to the office. 

There are two other formats that you may want to try:

• Functional Resume – If your office management skills are stronger than your work history, then this resume format is recommended. It’s ideal for skilled individuals who lack experience in an office setting or who have gaps in their employment history
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office management skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously managed an office

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Manager Resume Template

An office manager’s job requires great attention to detail.

As such, a cluttered resume just won’t cut it.

You need a professional-looking resume with zero formatting errors.

That means not using Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office manager resume template .

What to Include in an Office Manager Resume

The main sections in an office manager resume are:

• Work Experience
• Contact Information

Want to go a step further? You can also add these optional sections:

• Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like a file of important documents, your contact section doesn’t require flair or creativity.

There is one thing it must be though – accurate!

The wrong phone number can ruin your chances of an interview, regardless of how great the rest of your resume is. 

The contact information section must include:

• Title – In this case, “Office Manager”
• Phone Number – Check this carefully
• Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
• (Optional) Location
• Peter Fakester - Office Manager. 101-358-6095. [email protected]
• Peter Fakester - Office Boss. 101-358-6095. [email protected]

How to Write an Office Manager Resume Summary or Objective

Did you know that recruiters spend only a few seconds glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

• Experienced office manager seeking to leverage advanced management skills to improve efficiency at Atkins Digital. 5+ years of industry experience includes developing a paperless office environment, as well as meeting 100% of revenue goals and cutting cost by 18% on average.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

• Motivated manager looking for an office management role at Atkins Digital. Passionate about improving efficiency with quarterly targets, research, and performance evaluation. Experience includes training and managing 15 staff members at Pizza Palace. Cut costs by 18% and reduced staff turnover by 12%.

Which one should you choose?

Generally, we recommend going with a summary if you have lots of experience as an office manager. An objective is more weighted to showing your goals, so is better suited to those who have yet to work as an office manager (graduates, career changers, or those still studying).

How to Make Your Office Manager Work Experience Stand Out

It’s no secret that the work experience section is where jobs are won and lost.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning work experience section with just a few tips and tricks.

• Read the job description to look for what the company wants
• Make a list of your most notable achievements
• Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

• Position Name / Title
• Company Name
• Responsibilities & Achievements

Office Manager

Organic Beer Limited

03/2018 – 06/2020

• Developed a paperless office environment, which reduced labor hours by 15 weeks
• Met 100% of revenue goals in 2018 and 2019
• Oversaw operations and delegated daily jobs for 46 staff members
• Built an efficient team with performance feedback and annual appraisals. Staff turnover decreased by 25%

To really make your application stand out from the crowd, you should focus on your achievements instead of daily tasks. This will show real examples of how you’re able to positivity improve office-efficiency, wherever you go.  

Instead of saying:

“Organized documentation”

“Developed a paperless office environment, which reduced labor hours by 15 weeks”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you organized documentation, but it doesn’t show the results on your work.

The second statement shows that you reduced labor hours by 15 weeks, and in an environmentally-conscious way. Hard numbers that prove your skills – can’t argue with that!

• Remember, you are going for a management role. Be sure to show that not only are you skilled at office duties, but you also posses the skills to lead.

What if You Don’t Have Work Experience?

Maybe you’re a graduate looking for your first managerial job?

Or maybe, you have experience in an office, but never as a manager?

Now, you can try to win the recruiter over by saying how much you want the job.

But that won’t work…

It's a better idea to show relevant experiences from your non-office-manager jobs.

Are you a recent graduate? Make sure to check out our student resume guide !

Use Action Words to Make Your Office Manager Resume POP!

…are all common words that the recruiter sees time and time again.

However, you want to separate your resume from the competition, which means using power words to make your achievements stand out:

• Conceptualized

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in the follow format:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

• Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

• Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

• The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

• Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Manager Resume

What is the recruiter looking for as they skim through your resume?

Well, that you have the correct skills for the job.

But what skills is the recruiter looking for?

Which skills should you list?

• Look at the job description and other job offers online
• Highlight all the skills they are looking for
• List all highlighted skills and any more you can think of

Here are some of the most common office manager skills...

Hard Skills for an Office Manager:

• Business Operations Management
• Performance Evaluations
• Microsoft Office
• Inventory Management
• Preparing Reports

Soft Skills for an Office Manager:

• Communication
• Reliability
• Team Player
• Time Management 
• Generally, try not to list too many soft skills. You see, these skills are hard to back-up. Any graduate can say they are a team player, but not many can conduct performance evaluations.

Here’s a more comprehensive list of 101+ must-have skills this year .

What Else Can You Include?

Congrats – all of the main sections have now been covered.

But don’t turn off the office lights just yet.

You need your resume to really impress! 

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you’re hired for the executive role or not.

Awards & Certifications

Have you won an employee of the month award?

Have you completed any courses that improve your skills?

If you have something to be proud of, make sure to mention it in your resume!

Here’s an example:

Awards & Certificates

• “HR for People Managers” – Coursera Certificate
• “Employee of the Year 2019” – Xcel Inc.
• Google Ads Certified Expert
• “Critical Thinking Masterclass” – MadeUpUniversity

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

• Intermediate

That’s right, a section about your personal interests!

You’re likely wondering why this section is necessary.

Well, it isn’t a section you need, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

Cover letters are an essential part of the application process.

You see, a cover letter allows you to start a conversation.

Unlike the dozens of generic resumes the hiring manager receives daily, a cover letter is a personalized piece of content that shows you go the extra mile. 

Here’s how to create a cover letter that converts:

You should complete the following sections…

Personal Contact Information

Your full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention…

• The position you’re applying for
• Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

• Why you chose this specific company
• What you know about the company
• How your top skills are relevant to the management position
• Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

• Conclude the points made in the body paragraph
• Thank the hiring manager for the opportunity
• Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can help your office succeed” will work

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you’re in a great position to land that elusive office management job.

Let’s quickly summarize everything we’ve learned today:

• Format your office manager's resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
• Use a resume summary or objective to highlight your best qualities
• Focus on your best achievements from your work experience, not your daily responsibilities
• Make your application personal with a convincing cover letter

Suggested Reading:

• Best Resume File Type - PDF vs Word [+Templates]
• 9+ Essential Resume Ideas [to Get Your Next job]
• How to Write an ATS Resume [8+ Templates Included]

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9 Office Manager Resume Examples for 2024

Office Manager

Best for senior and mid-level candidates

There’s plenty of room in our elegant resume template to add your professional experience while impressing recruiters with a sleek design.

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Office Manager Resume

• Office Manager Resume by Experience
• Office Manager Resumes by Role

As an office manager, you juggle a lot of moving parts.

You manage vendors, ascertain the needs of incoming visitors, and communicate with and assist your colleagues in the office.

It can be difficult to include all these skills on your resume, but our nine office manager resume samples have been helping real people land real jobs in 2024, so they’re a great place for you to get started in our free AI resume builder before moving on to write a cover letter .

or download as PDF

Why this resume works

• Ninety-five percent of people who write resume objectives don’t do this, so this is a sure way to stand out among the other applicants for the role.
• Did you source and manage vendors? Were you in charge of directing incoming visitors and calls? Did you oversee management and facilities staff? Our  resume examples  will give you some ideas of where to start. 

Entry-Level Office Manager Resume

• Adding a  resume objective  is a great way to convey your eagerness and dedication in a more personal way.
• If you choose to add an objective, you must tailor it to each position to which you apply. Otherwise, omit it in favor of more skills or work experience.
• Formatting your entry-level office administrator resume doesn’t have to be complicated; choose a  resume template  that puts your skills, education, and work experience in one column to disguise your lack of work experience and make it easy for hiring managers to read. 

Assistant Office Manager Resume

• Notice how this assistant office manager resume starts out as an office clerk which might seem ordinary, but is at an advantage by working for a big company like Uber. This will significantly help the hiring managers know you’re capable of doing the job right.

General Office Manager Resume

• If you picked the latter, you’re absolutely right. Get those action words out of the box and add them to your general office manager resume. The right set of action words can make a world of difference in taking your resume from average to awesome.

Business Office Manager Resume

• Go a step further to express your unmatched competencies in undertaking administrative tasks, managing schedules, and keeping things organized with the help of Trello, BambooHR, and more.

Construction Office Manager Resume

• Finally, provide a clear and compelling picture of your capabilities and contributions in your office manager cover letter to make yourself a stand-out candidate.

Dental Office Manager Resume

• Did you help schedule patient visits? Were you involved in vendor management and a bit more removed from patients? Make this clear on your dental office manager resume .
• For example, did you oversee maintenance staff? Did you source vendors to help sanitize medical equipment?

Medical Office Manager Resume

• If you’ve helped medical practices save money through reduced costs in your past roles, try to estimate how much you’ve saved them, and include that on your medical office manager resume .
• This will immediately catch the attention of the hiring manager and make a compelling case that you deserve an interview.
• Use the  reverse-chronological resume format  for best results getting through ATS software as well as human eyes. It’ll show clear career progression and do your experience justice.

Front Office Manager Resume

• Include a pop of color and at least two types of fonts to make your resume aesthetically pleasing and easier to read.
• If you’re still deciding whether or not to include a summary, remember that every time you write a summary, you must tailor it to each position. 

Related resume guides

• Operations Manager
• Executive Assistant
• Human Resources

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Office Manager Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples
• How To Write a Office Manager Resume
• Entry-Level
• Senior-Level

Office Manager Text-Only Resume Templates and Examples

Bob Jones (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

New graduate passionate about administrative duties. More than one year of experience working in an administrative assistant capacity and four years of hands-on people and facility management. Complex problem-solving skills, high levels of attention to detail and analytical skills.

• Business software, including Microsoft Office and Adobe Acrobat
• Customer service skills
• Strong interpersonal skills
• Strong written and verbal communication skills

Bachelor of Business Administration Unive rsity of Florida Tallahassee, FL, August 2014 – December 2018

Professional Experience

Administrative Assistant, DEF Small Office, Miami, FL December 2018 – Present

• Serve as main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering and janitorial requirements
• Answer phones and greet guests upon arrival to the facility
• Compile information from executive leadership into memos and presentations to be distributed to the rest of the company

Head Lifeguard, AAA Community Pool, Miami, FL May 2014 – August 2018

• Managed the lifeguarding staff at both the indoor and outdoor pools throughout the year
• Set schedules and drafted rotations to ensure proper coverage throughout the busy season, keeping both employees and pool patrons safe and happy
• Managed chemical levels and consistent testing practices to maintain a safe swimming environment in both the indoor and outdoor pools

Brittany Jones (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

Eager new graduate with management, administrative and organizational skills. Significant background in customer service, including giving tours, working reception, answering phones and planning events.

• Adobe Acrobat
• Customer service
• Microsoft Office

Bachelor of Business Administration University of Florida Tallahassee, FL, August 2014 – May 2018

Administrative Assistant, DEF Corp, Miami, FL June 2018 – Present

• Serve as the main office receptionist, including answering phones, replying to general email inquiries and greeting customers upon arrival
• Lead facility tours for visitors and school groups lasting one hour, answering questions and providing extensive company information from memory
• Provide support to executive teams, including scheduling meetings, organizing company travel, planning corporate events, managing conference room reservations and processing food orders

Admissions Tour Guide, College Admissions Office, Tallahassee, FL August 2015 – May 2018

• Led campus tours to individual families and groups for a one-hour time period, providing substantial campus information and answering questions about programming and student life
• Worked at the reception desk in admissions, fielding student inquiries, updating admissions records and greeting visitors
• Wrote thank you cards to all visiting students to acknowledge their presence on campus and provide contact information for future questions or concerns

Betty Smith (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

• Oversee administrative assistant staff, including participating in the hiring process
• Manage payroll, including time card processing and providing biweekly paychecks to staff members
• Organize supply orders, including keeping inventory and researching cost management strategies
• Send corporate communications, including executive memos and changes to corporate policies
• Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

• Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
• Managed time cards for payroll purposes, including ensuring correct time reporting
• Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
• Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration Unive rsity of Miami Miami, FL, August 2005 – December 2009

• Equipment ordering
• Facility management
• Maintenance management
• OSHA experience

How To Write an Office Manager Resume

As an office manager, you wear a lot of hats, including managing teams and facilities as well as maintaining office organization. You’ve probably done interviews or made some hiring decisions to ensure someone is a good fit for the organization. Now that you’re on the other side of the interview table, use these tips and examples to craft an office manager resume that helps you land your next job .

1. Write a brief summary of your office manager qualifications

Hiring managers often receive many applications, so you need to set yourself apart from the competition quickly. The profile summary lets you do just that. This section goes at the top of your resume, where you can lay out your experience and qualifications. Look for keywords or skills the hiring manager lists as musts, such as proficiency with Microsoft Office or a strong understanding of HIPAA laws. Leadership experience, conflict resolution, and organizational skills are also good to highlight here.

Senior-Level Profile Example

Experienced office manager with over a decade of experience in employee and office management roles. Expertise in managing administrative teams, buying and maintaining equipment, keeping offices organized, and following safe employment practices according to OSHA regulations.

Entry-Level Profile Example

New graduate passionate about administrative duties. More than one year of experience working as an administrative assistant and four years of hands-on people and facility management. Complex solution-finding skills, high levels of attention to detail, and analytical skills.

2. Add your office manager experience with compelling examples

When crafting the professional experience section of your resume, represent your past duties and responsibilities accurately, but remember you’re writing for a target audience: the hiring manager. As you’re writing job bullets, work in keywords from the job description, such as how you used a particular software or handled client complaints. When possible, including numbers, such as the number of clients in the office, can help hiring managers get a better sense of your experience.

Senior-Level Professional Experience Example

Administrative Manager ABC Small Corp, Miami, FL | January 2011 – present

• Manage payroll, including timecard processing and providing biweekly paychecks to staff members

Entry-Level Professional Experience Example

Administrative Assistant DEF Small Office, Miami, FL | December 2018 – present

• Serve as the main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering, and janitorial requirements

3. Outline your office manager-related certifications and education

When applying for an office manager job, it’s important to include any relevant education or certifications you’ve completed that position you as a strong candidate. Some openings will require a bachelor’s degree as a minimum, while others may be more concerned about your years of experience. Being a Certified Office Manager is a definite plus, but other software certifications and even search engine optimization (SEO) and customer relationship management (CRM) certifications can show you have additional skills to help you succeed after you’re hired.

• [Degree Name]
• [School Name], [City, State Abbreviation] – [Graduation Month and Year]
• Bachelor of Business Administration
• University of Miami, Miami, FL – December 2009

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Office Manager, National Association of Certified Public Bookkeepers, 2019

4. List office manager-related skills and proficiencies

The key skills and proficiencies section of your resume should be a simple bulleted list that gives a hiring manager an idea of what you can bring to the position. You can include both technical and professional skills, sometimes referred to as soft skills. It helps to skim the job description and pull relevant must-haves and keywords into this list. If you’re not sure what to include, try these commonly sought-after skills.

How To Pick the Best Office Manager Resume Template

Organizing information and preparing professional documentation are key skills for office managers, and creating your resume gives you a chance to show a hiring manager how you excel at both. But this doesn’t mean you have to start from scratch. Use an office manager resume template to speed up the process and make it easier to tailor each resume you send out. Choose a simple template that can be skimmed in just a few seconds and is organized to highlight your best qualifications.

Frequently Asked Questions: Office Manager Resume Examples and Advice

What are common action verbs for office manager resumes -.

Each bullet that lists a job duty or responsibility should start with a verb, but not just any verb. To bring your resume up a level and ensure a hiring manager views you as a strong candidate, use engaging action verbs to highlight how you’ve succeeded in previous positions. It can be difficult to think of a new word for every bullet, so we’ve listed common action verbs for office manager resumes below to help you fill in the gaps.

How do you align your resume with a job description? -

Whether you’ll see more open positions or face a more competitive candidate pool in your job search will depend somewhat on the office’s industry. But overall, office managers are expected to have average job growth , according to the Bureau of Labor Statistics. Before sending out a resume, align it with the job description by using the same keywords and matching as many of the qualifications and must-haves as possible.

What is the best office manager resume format? -

Which resume format you choose can affect whether you move on to the next stage of the hiring process. If you have years of experience as an office manager, a reverse chronological resume is a good option because it emphasizes your work history. Those trying to move into a new position with other leadership experience or applying for entry-level positions may be better served by a combination or functional resume.

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When you finish your resume, the next step is to write a strong cover letter. It should be short, usually just half a page or so, and should expand on your resume. You can give more context to a career highlight or explain how you can help solve a problem for the organization. If you need some help getting started, we’ve created some office manager cover letter examples you can use as a model for your own.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Office Manager resume examples & templates

The office manager job role

How can you beat the ats algorithm, choose your words to instill a feeling of trust and reliability, reassure them with industry specifics, the job description will give you some hints.

Helping to facilitate excellence across all functional areas: Office managers do far more than just order stationary – they offer vital support for virtually everyone. In small and medium businesses, the office manager sits at the very heart of the organization, in many situations whispering into the ears of the leadership team. They have their fingers on the pulse of the business to such an extent that they notice trends and risks far earlier than others who don’t see the big picture. They are organizers, administrators , coaches and delegators. They keep their employers on the right financial track and they make sure that the internal culture is bubbling along where it needs to be. Because they are involved in so many aspects of the business, they are often asked for impartial advice.

Office management is an incredibly varied and rewarding career path. An office manager’s resume needs to convey their all-around grasp of a hugely diverse range of issues. But how do you write a resume that secures you cover it all? Do you need to cover it all? This resume guide will discuss how to:

• Create an office manager resume that is both comprehensive and tailored to the role.
• Convey the details of how you keep every part of your business ticking along.
• Ensure that you use the right keywords to pass the ATS test.
• Use the format of your resume to be clear about the core skills that are most required.

Along with our sample resumes and resume builder tool , we will help you to persuade your dream employer that their life will be so much easier if they decide to hire you, while also making sure that you make it past the ATS keyword test.

Office managers: The most flexible skills of any office staff

One hour they will be organizing a teleconference, the next they will be welcoming an interview candidate and the next they will be checking the invoice for the latest stationary order. They are often a focal point for external supplier communications and a sounding board for problem solving. Given the huge range of interventions, the priority areas of the role often differ hugely from one organization to another. In a resume, it is important to cover all the bases, but by reading the job description and doing some online research, it is often possible to guess where the pinch points might lie. The most important attribute of an office manager is to do “whatever it takes” to keep things running smoothly, whether they have done something before or not. A growth mindset and flexible attitude is therefore critical to convey in the resume. There are three basic considerations for an office manager resume:

• Finding the balance of displaying your broad skills while showcasing the specifics required.
• Getting past the ATS where specific keywords are important to the role.
• Ensuring a focus on your never-say-die attitude with emotional and passionate vocabulary.

No matter what the industry or size of business, the best office managers share a multitude of common traits. As just mentioned, one vital trait is a passion for making things happen. That cannot be conveyed by a mere description of responsibilities in a resume – you have to bring your job role to life with adjectives that show how much effort and thought go into how you go about your work. It is also important to dedicate a bit more space to describing what you did in more detail where possible – especially in the areas that you know will be in demand in your potential employer.

When they read your resume, they have to get a sense that you will offer them that incremental value in a huge number of areas. For a great office manager, it is all about the marginal gains. But what elements of the role could you include? The basic role of an office manager is to ensure that all processes are tightly organized and that everything is working as it should. This means administering the flow of equipment, people and knowledge in such a way that everyone around them can get on with their specific roles and not be inconvenienced when IT breaks down because a supplier hasn’t been paid or certain equipment has run out of stock. They will often only be approached when there is an issue, so their problem solving and people skills need to be top notch – they might not find a solution immediately, but everyone needs to have confidence that they will get there in the end. 

The sporting example of a “backstop” is something we might consider in their case. They often get involved in recruitment and training matters and are intimately involved alongside the management team in shaping the culture of an organization. Most operational matters fall firmly under their remit and they are pivotal when aspects of the workplace require optimization. Also, as social media continues to make an impact, their role is often to coordinate and cajole their colleagues to get involved. All of these aspects should be woven into an office manager’s resume, but for a human to read them, firstly you have to pass the ATS test.

Applicant Tracking Systems work based on analyzing resumes for keywords. As the office manager’s resume is so varied, the selection and use of keywords might make the difference. If an ATS system does not see enough relevant keywords, your resume might not be read by a human at all. This selection of keywords should come after a very careful consideration of the job description and scope of the role. The office manager job will vary greatly depending on the size and industry of the employer. While it is important to showcase your range of business development experience, the ATS system may only be looking for certain keywords, so sprinkling your resume with specific words and terms that the hiring manager will have specified will be crucial to passing the first stage of the selection process.

Personalize for each job

For the office manager, this is vital to understand what exactly you will be doing. Doing this work might be painstaking, but you will also better understand the areas of questioning in an interview. Every resume should contain subtle differences for the requirements of each role.

You can provide the most free-flowing descriptions of your activity in your summary.  The ATS algorithm places great weight to what has been written here and it is vital to strike a balance between personality and performance. Here are a few ideas of how to write a compelling office manager summary:

Resume summary example: Manager your image

In just a few short lines, you need to convey a sense of “this person can do anything.” Anyone can write a list of job responsibilities, but not all can stand behind emotional and passionate words about how and why they do their job. Employers need to understand that their office manager is an incredibly safe pair of hands and it is only by appealing to their emotions that this will be possible. The resume summary is the perfect place to make someone feel this.

To the people that you are working with, it is not just about what you are doing, it is vital to understand that you will do everything to the very highest standards. In this respect, explaining your attitude and approach is incredibly important at the start of your resume. If people didn’t think that you would add value to their day, they would likely do these things themselves. Use your summary to position yourself as the sort of go-to person for any task, no matter how big or small. The best office managers are so reliable that someone can entrust them with something and then just forget about it because they know that it will get done.

If there are specific requirements for an office manager in a particular industry, the summary is the place to ram home the message that you are exactly the person they are looking for. This is not the place for general statements and bland descriptions. If those few lines are hyper-targeted for each role, the reader cannot help but want to read more.

The job description is a good starting point when it comes to choosing keywords. If the summary and job description match up, you will likely pass the ATS test. Word clouds are useful software to pick out patterns from the text and shine a light on what the author was thinking.

If you are still looking for inspiration, our related administrative resume examples will help. Start out with our Administrative Assistant resume sample. The Personal Assistant or Office Assistant resume examples are other resources for you. Still searching? Check out the Office Secretary resume sample or the Office Administrator resume example.

Dynamic Office Manager with extensive experience overseeing office operations to ensure a productive and positive work atmosphere. Adept in providing outstanding day-to-day administrative support to management and staff. CHRO certified and committed to continually growing both professionally and personally. 

Employment history sample:  Hone in on the relevant

If you can imagine everything that an office manager is asked to do over a month’s period, it would be an extremely long list. The challenge in writing an employment history lies in the fact that you only have a few short lines for each role that are wholly inadequate in conveying the breadth of the job. It is important to give a future employer an overall view of what you are capable of, and the only way is to spread your experience across the range of jobs that you have enjoyed. Of course, you should dedicate more space to the most recent jobs, but this doesn’t mean that your older roles will be viewed any less critically. Make the most of every sentence.

If possible, pick out aspects of each role that could be related to the job that you are applying for. It is better to expand on relevant experience than include stuff where they think, “Oh, that is not for us.” If you use real examples of situations over your career that you think may be relevant for your new employer, they will immediately start to picture you working with them. Talk about the problems and give an insight as to how you solved them – you will be able to talk in more detail at the interview, but it is always good to sow the seed of a conversation that you want to have rather than be asked about something else that you are not prepared for. Talk about how you make things happen with your wider colleagues – no office manager works on their own and much work is done alongside others. Influencing skills and delegation ability will make you effective as there is always lots to do and only so many hours in the day. Collaboration is key.

Notice that each bullet point in our resume sample below begins with a strong action word.

Office Manager, Bayview Architects, New York July 2017 - Present

• Successfully oversaw day-to-day operations and worked to foster efficiency.
• Maintained office-wide calendars and assisted with events and travel arrangements.
• Managed vendors and the purchasing of office supplies, software, and equipment.
• Maintained office-wide protocols in accordance with the employee handbook and COVID guidelines.
• Assisted bookkeeper with company payroll, accounts payable, accounts receivable, expense reimbursement, and general ledger.
• Interfaced with clients on project-related matters and provided appropriate support to ensure the smooth flow of projects.
• Created and managed project invoices and tracked project expenses.

Office Manager, Lissa Medical Day Spa, New York October 2014 - June 2017

• Provided optimal office support for one of the busiest and most celebrated midtown medical day spas.
• Supervised all front office operations to ensure profitability and exceptional service, and value for every client.
• Effectively managed front staff operations and worked to achieve ultimate client satisfaction rates.
• Answered and managed calls, coordinated client schedules, and provided for seamless client care and follow-up.
• Assisted with the marketing and promotion of events through the implementation of effective email marketing campaigns.

CV skills section example: Mix it up

The role of office manager is so varied that it is important your resume contains a good mix of hard and soft skills – with a few real-life examples where possible. The longer format examples can be included in your employment history sections with shorter words and phrases (sometimes repeated) in the specific CV skills section.

• Oversaw daily operations in varying businesses from 60-850 people.
• Budgeted for every aspect of business administration – from marketing to operations.
• Managed equipment purchases and all corporate capex requirements.
• Recruited and trained over 5,000 people over a 20-year career.
• Maintained detailed business records and managed audit processes.
• Shaped the business culture and worked closely with the HR department.
• Reliable crisis manager and organizational first responder.
• Planner of events, conferences, meetings and
• Operational point of contact for customers and suppliers.

Make your experience come alive off the page by using the sorts of words that the hiring manager would associate with their experience when they were doing your job.

• Customer Service
• Interpersonal Communication
• Administration
• Excellent Multitasking
• Effective Time Management
• Financial Accounting
• Knowledge of Office Technology

Office manager resume education example

While a bachelor’s degree in business administration or marketing is preferable, there are many office managers who have moved up the administrative ranks. Their overall understanding of how a business works is considered more important than a theoretical qualification, but it is still important to list any and all relevant training courses that have been taken.

CHRO Program, Wharton Aresty Institute-Executive Education August 2018 - April 2019

Bachelor of Arts in Communications, Hunter College, New York September 2010 - May 2014

Resume layout and design: first impressions

The practical nature of your role should be reflected in the clean lines of your resume. Don’t overindulge in long descriptions of your experience – keep your language efficient and sharp. There is a huge range of activities that you might choose to include but don’t forget the benefits of white space in your resume to allow the reader some time to collect their thoughts before they move on to the next section. 

The structure should work for both human resources people and hiring managers. Human resources will be looking for more practical skills and your hiring managers will be wondering more about your personality and whether they can work well with you. Choose a layout where you are able to section off the more practical aspects (maybe with bullets or in a list) and where you have to space to write a few sentences where you can express yourself a little more freely. Our professional template collection has a wide range of attractive layouts – choose one that makes sense for you.

Key takeaways for an office manager resume

• Showcase your important role at the heart of your organization.
• Describe the impacts that you make on every function and level of the business.
• Use the summary section to make an employer feel what it is alike to work with you.
• Communicate your mix of hard and soft skills with specific achievements in context.
• Ensure that the layout of your resume highlights your most important achievements.
• Share what, how, where, when, and why certain actions have led to the desired result.

Don't forget to create a matching cover letter and read our guide about how to write a cover letter!

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Office Manager Resume Examples For 2024 (20+ Skills & Templates)

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Looking to score a job as an Office Manager?

You're going to need an awesome resume. This guide is your one-stop-shop for writing a job-winning Office Manager resume using our proven strategies, skills, templates, and examples.

All of the content in this guide is based on data from coaching thousands of job seekers (just like you!) who went on to land offers at the world's best companies.

If you want to maximize your chances of landing that Office Manager role, I recommend reading this piece from top to bottom. But if you're just looking for something specific, here's what's included in this guide:

• What To Know About Writing A Job-Winning Office Manager Resume
• The Best Skills To Include On An Office Manager Resume

How To Write A Job-Winning Office Manager Resume Summary

How to write offer-winning office manager resume bullets.

• 3 Office Manager Resume Examples

The 8 Best Office Manager Resume Templates

Here's the step-by-step breakdown:

Office Manager Resume Overview: What To Know To Write A Resume That Wins More Job Offers

What do companies look for when they're hiring an Office Manager?

Companies typically look for candidates with strong organizational and multitasking abilities to manage office operations. They also want people with excellent communication and interpersonal skills to coordinate with staff and external partners.

Companies also value proficiency in office software and administrative tools for tasks like scheduling and data management. Lastly, a proactive approach and problem-solving mindset are essential for addressing challenges and improving office processes.

Your resume should show the company that your personality and your experience encompass all these things.

Additionally, there are a few best practices you want to follow to write a job-winning Office Manager resume:

• Tailor your resume to the job description you are applying for: Tailor your resume for each application, aligning your skills with the specific requirements of each job description.
• Detail previous experiences: Provide detailed descriptions of your roles, emphasizing hard and soft skills related to the job description.
• Bring in your key achievements: Showcase measurable achievements in previous roles and share your best work.
• Highlight your skills: Highlight your skills in Management, Communications,  Operations, and more.
• Make it visually appealing: Use a professional and clean layout with bullet points for easy readability. Also, ensure formatting and font consistency throughout the resume and limit it to one or two pages.
• Use keywords: Incorporate industry-specific keywords from the job description to pass through applicant tracking systems (ATS) and increase your chances of being noticed by hiring managers.
• Proofread your resume: Thoroughly proofread your resume to eliminate errors (I recommend Hemingway App and Grammarly ). Consider seeking feedback from peers or mentors to ensure clarity and effectiveness!

Let's dive deeper into each of these so you have the exact blueprint you need to see success.

The Best Office Manager Skills To Include On Your Resume

Keywords are one of the most important factors in your resume. They show employers that your skills align with the role and they also help format your resume for Applicant Tracking Systems (ATS).

If you're not familiar with ATS systems, they are pieces of software used by employers to manage job applications. They scan resumes for keywords and qualifications and make it easier for employers to filter and search for candidates whose qualifications match the role.

If you want to win more interviews and job offers, you need to have a keyword-optimized resume. There are two ways to find the right keywords:

1. Leverage The 20 Best Office Manager Keywords

The first is to leverage our list of the best keywords and skills for a Office Manager resume.

These keywords were selected from an analysis of real Office Manager job descriptions sourced from actual job boards. Here they are:

• Communication
• Administrative Support
• Coordination
• Point Of Contact
• Interpersonal
• Professionalism

2. Use ResyMatch.io To Find The Best Keywords That Are Specific To Your Resume And Target Role

The second method is the one I recommend because it's personalized to your specific resume and target job.

This process lets you find the exact keywords that your resume is missing when compared to the individual role you're applying for.

Here's how it works:

• Open a copy of your updated Office Manager resume
• Open a copy of your target Office Manager job description
• In the widget below, paste your resume on the left, paste the job description on the right, and hit scan!

ResyMatch is going to scan your resume and compare it to the target job description. It's going to show you the exact keywords and skills you're missing as well as share other feedback you can use to improve your resume.

If you're ready to get started, use the widget below to run your first scan and get your free resume score:

Copy/paste or upload your resume here:

Click here to paste text

Upload a PDF, Word Doc, or TXT File

Paste the job post's details here:

Scan to compare and score your resume vs the job's description.

Scanning...

And if you're a visual learner, here's a video walking through the entire process so you can follow along:

Employers spend an average of six seconds reading your resume.

If you want to win more interviews and offers, you need to make that time count. That starts with hitting the reader with the exact information they're looking for right at the top of your resume.

Unfortunately, traditional resume advice like Summaries and Objectives don't accomplish that goal. If you want to win in today's market, you need a modern approach. I like to use something I can a “Highlight Reel,” here's how it works.

Highlight Reels: A Proven Way To Start Your Resume And Win More Jobs

The Highlight Reel is exactly what it sounds like.

It's a section at the top of your resume that allows you to pick and choose the best and most relevant experience to feature right at the top of your resume.

It's essentially a highlight reel of your career as it relates to this specific role! I like to think about it as the SportsCenter Top 10 of your resume.

The Highlight Reel resume summary consists of 4 parts:

• A relevant section title that ties your experience to the role
• An introductory bullet that summarizes your experience and high-level value
• A few supporting “Case Study” bullets that illustrate specific results, projects, and relevant experience
• A closing “Extracurricular” bullet to round out your candidacy

For example, if we were writing a Highlight Reel for an Office Manager role, it might look like this:

The first bullet includes the candidate's years of experience in the role and encompasses the skills that make them fit for the role, as well as the results they helped achieve.

The next two bullets are “Case Studies” of specific results they drove for companies they worked for. The last bullet wraps up with extracurricular information.

This candidate has provided all of the info any employer would want to see right at the very top of their resume! The best part is that they can customize this section for each and every role they apply for to maximize the relevance of their experience.

Here's one more example of an Office Manager Highlight Reel:

The content of this example showcases a candidate transitioning from a background in education role to as an Office Manager. Their next resume bullets brings in measurable results, and the last one wraps up with a high-value extracurricular activity.

If you want more details on writing a killer Highlight Reel, check out my full guide on Highlight Reels here.

Bullets make up the majority of the content in your resume. If you want to win, you need to know how to write bullets that are compelling and value-driven.

Unfortunately, way too many job seekers aren't good at this. They use fluffy, buzzword-fill language and they only talk about the actions that they took rather than the results and outcomes those actions created.

If you apply this framework to each of the bullets on your resume, you're going to make them more compelling and your value is going to be crystal clear to the reader. For example, take a look at these resume bullets:

❌ Office Manager with over 10 years of experience.

✅ Office Manager with 10+ years in administrative systems, helping improve workflow by 20%.

The second bullet makes the candidate's value  so much more clear, and it's a lot more fun to read! That's what we're going for here.

That said, it's one thing to look at the graphic above and try to apply the abstract concept of “35% hard skills” to your bullet. We wanted to make things easy, so we created a tool called ResyBullet.io that will actually give your resume bullet a score and show you how to improve it.

Using ResyBullet To Write Crazy Effective, Job-Winning Resume Bullets

ResyBullet takes our proprietary “resume bullet formula” and layers it into a tool that's super simple to use. Here's how it works:

• Head over to ResyBullet.io
• Copy a bullet from your resume and paste it into the tool, then hit “Analyze”
• ResyBullet will score your resume bullet and show you exactly what you need to improve
• You edit your bullet with the recommended changes and scan it again
• Rinse and repeat until you get a score of 60+
• Move on to the next bullet in your resume

Let's take a look at how this works for the two resume bullet examples I shared above:

First, we had, “Office Manager with over 10 years of experience.” 

ResyBullet gave that a score of 25/100. Not only is it too short, but it's missing relevant skills, compelling language, and measurable outcomes:

Now, let's take a look at our second bullet,  “Office Manaer with 10+ years in administrative systems, helping improve workflow by 20%.”

ResyBullet gave that a 63 / 100. Much better! This bullet had more content focused on the experience in the Office Manager role, while also highlighting measurable results:

Now all you have to do is run each of your bullets through ResyBullet, make the suggested updates, and your resume is going to be jam-packed with eye-popping, value-driven content!

If you're ready, grab a bullet from your resume, paste it into the widget below, and hit scan to get your first resume bullet score and analysis:

Free Resume Bullet Analyzer

Learn to write crazy effective resume bullets that grab attention, illustrate value, and actually get results., copy and paste your resume bullet to begin analysis:, 3 office manager resume examples for 2024.

Now let's take a look at all of these best practices in action. Here are three resume examples for different situations from people with different backgrounds:

Office Manager Resume Example #1: A Traditional Background

Office Manager Resume Example #2: A Non-Traditional Background

For our second Office Manager Resume Example, we have a candidate who has a non-traditional background. In this case, they come from a background in education but leverage experiences that help them transition to a Office Manager role. Here's an example of what their resume might look like:

Office Manager Resume Example #3: No Experience

For our third Office Manager Resume Example, we have a candidate with no experience. Here's an example of what their resume might look like when applying for a Office Manager role:

At this point, you know all of the basics you'll need to write an Office Manager resume that wins you more interviews and offers. The only thing left is to take all of that information and apply it to a template that's going to help you get results.

We made that easy with our ResyBuild tool . It has 8 proven templates that were created with the help of recruiters and hiring managers at the world's best companies. These templates also bake in thousands of data points we have from the job seekers in our audience who have used them to land job offers.

Just click any of the templates below to start building your resume using proven, recruiter-approved templates:

Free Job-Winning Resume Templates, Build Yours In No Time .

Choose a resume template below to get started:.

Key Takeaways To Wrap Up Your Job-Winning Office Manager Resume

You made it! We packed a lot of information into this post so I wanted to distill the key points for you and lay out next steps so you know exactly where to from here.

Here are the 5 steps for writing a job-winning Office Manager resume:

• Start with a proven resume template from ResyBuild.io
• Use ResyMatch.io to find the right keywords and optimize your resume for each role you apply to
• Open your resume with a Highlight Reel to immediately grab your target employer's attention
• Use ResyBullet.io to craft compelling, value-driven bullets that pop off the page
• Compare the draft of your resume to the examples on this page to make sure you're on the right path
• Use a tool like HemingwayApp or Grammarly to proofread your resume before you submit it

If you follow those steps, you're going to be well on your way to landing more Recruiter interviews and job offers.

Now that your resume is taken care of, check out my guide on how to get a job anywhere without applying online!

Paula Martins

Paula is Cultivated Culture's amazing Editor and Content Manager. Her background is in journalism and she's transitioned from roles in education, to tech, to finance, and more. She blends her journalism background with her job search experience to share advice aimed at helping people like you land jobs they love without applying online.

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Office Manager Resume: Samples and How-To Guide for 2024

A strong Office Manager resume can make a significant impact on your job search. As the person responsible for managing an office’s day-to-day operations, your resume should highlight your skills and experience that add value to the organization. A well-crafted resume tells the hiring manager that you’re a competent and reliable professional, who can take on various responsibilities, keep the office running smoothly, and support the team with ease.

Essential Components of an Office Manager Resume

When it comes to crafting an effective resume as an office manager, it’s essential to include all the relevant information needed to create a great impression on potential employers.

To help you create a strong resume, we’ve laid out the essential components that you should include in your office manager resume.

A. Contact Information

To begin, the first section of your resume should always be your contact information. This includes your full name, address, phone number, and email address. It’s essential to make sure all your contact information is up-to-date and accurate so that potential employers can reach you easily.

B. Professional Summary

After your contact information, you should include a professional summary that summarizes your experience and highlights your relevant skills. This section should be brief, but it should pack a punch. Think of this section as your elevator pitch – you want to sell yourself to potential employers quickly and effectively.

C. Skills Section

Much like the professional summary section, your skills section should also emphasize the relevant skills that you possess. You can list these skills in bullet points or paragraph form, but either way, be sure to tailor this section to match the job requirements of the position you’re applying for.

D. Work Experience

Your work experience should include details of your previous positions that are directly relevant to an office manager role. Make sure to emphasize your achievements and quantify your results. This section should show potential employers that you’ve had success in previous positions and that you can bring those skills to their organization.

E. Education

In this section, you should list your highest level of education, along with any relevant courses or certifications you may have. Keep this section brief and focused on the education that’s directly related to the job you’re applying for.

F. Certifications and Awards

Finally, it’s important to include any relevant certifications or awards that you’ve received. These can include professional certifications or awards for outstanding achievement in your field. This section can help set you apart from other applicants, so make sure to highlight any relevant accolades you’ve earned.

An effective office manager resume should include a professional summary, skills section, work experience, education, certifications and awards, and contact information. By highlighting these essential components, you can increase your chances of landing the job you want. Writing an effective office manager resume requires consideration of several factors. These tips can help you create a resume that will stand out to hiring managers.

A. Keep it Simple and Concise When it comes to writing an office manager resume, simplicity is key. Employers tend to skim resumes, so it’s important to make yours concise and easy to read. Use bullet points to highlight your skills and experience, and use clear headings to organize your information.

B. Use Keywords and Customize for Each Job Your resume should be tailored to each job you apply for. Use keywords from the job description in your resume to demonstrate that you have the skills and experience the employer is looking for. Be sure to customize your resume for each job you apply for, highlighting the most relevant skills and experience.

C. Highlight Achievements and Quantify Results Employers are looking for candidates who can make a real impact in their organization. It’s important to highlight your achievements and quantify your results wherever possible. For example, instead of saying you “reduced costs,” say you “reduced costs by 20% by implementing a new purchasing system.”

D. Avoid Grammar and Spelling Errors Nothing will turn off a potential employer faster than a resume full of grammar and spelling errors. Be sure to proofread your resume carefully, and consider having someone else look it over as well.

E. Use Action Verbs and Active Voice Action verbs and active voice can help make your resume more engaging and interesting to read. Use action verbs like “managed,” “created,” and “implemented” to describe your accomplishments, and use active voice whenever possible.

By following these tips, you can create an effective office manager resume that will help you stand out from other candidates and land the job you want.

Office Manager Resume Examples

As an experienced copywriter, I understand the importance of having strong resume examples to inspire and guide job seekers. Therefore, in this section of the article, we will highlight three top-quality office manager resume examples worthy of emulation.

A. Resume Example 1: Experienced Office Manager

If you have several years of office management experience under your belt, this resume example is for you. Here are some of the highlights of this office manager’s experience:

• 8+ years of experience as an office manager in a fast-paced environment
• Experience managing a team of 10+ employees
• Exceptional organizational and problem-solving skills
• Proficiency in Microsoft Office Suite and QuickBooks

The resume also includes information on the candidate’s education and certifications, as well as a list of notable achievements such as “Reduced office supply costs by 20% through efficient procurement methods.”

B. Resume Example 2: Entry-Level Office Manager

For those just starting out in their office management careers, it can be challenging to showcase relevant experience on a resume. However, this entry-level office manager resume example provides an excellent template to follow. Here are some of the highlights:

• Bachelor’s degree in Business Administration
• Completed internships in administrative roles
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite and Google Suite

The resume also features a section on relevant coursework and extracurricular activities, such as “Introduction to Office Management” and “Leadership in Action Club.”

C. Resume Example 3: Functional Office Manager

For office managers who have gaps in their employment history or are transitioning careers, a functional resume may be the best choice. This functional office manager resume example highlights the candidate’s skills and achievements, rather than their chronological work history.

Here are some of the highlights:

• Well-versed in project management, budgeting, and planning
• Skilled in developing and implementing efficient office procedures
• Strong communication and customer service skills
• Proficiency in QuickBooks and Trello

The resume also includes a section on “Key Achievements,” such as “Improved client satisfaction ratings by 15% through timely and effective communication.”

These three office manager resume examples provide a valuable resource for job seekers at various stages of their career. Whether you’re a seasoned veteran or just starting out, these samples demonstrate best practices for crafting an effective resume.

How to Tailor Your Resume for Different Office Manager Roles

When looking for an office manager position, it’s important to understand that there are a variety of different roles that fall under this job title. Depending on the industry or company, specific skills and experiences may be required or preferred. In order to increase your chances of landing the job, it’s vital to tailor your resume to the specific role you are applying for.

Here are some tips for tailoring your resume for different office manager roles:

A. General Office Manager

As a general office manager, your primary responsibility is to oversee the smooth functioning of the day-to-day operations of the office. To tailor your resume for this role, highlight your experience in managing administrative tasks, coordinating schedules, and managing staff.

When creating your resume, make sure to:

• Use relevant keywords and phrases such as budget management, staff supervision, and workflow optimization
• Quantify your accomplishments by including data and metrics that demonstrate your successes in improving office efficiency, reducing costs, or increasing productivity
• Emphasize your communication skills, as strong communication is essential in this role
• Showcase your attention to detail as office managers are also responsible for ensuring that office equipment and supplies are properly procured and maintained

B. Medical Office Manager

Medical office managers require a unique set of skills to manage their specialized field. Tailoring your resume for this role involves highlighting your knowledge of medical terminology, familiarity with healthcare regulations, and experience managing healthcare staff.

• Emphasize your knowledge of HIPAA regulations and other healthcare industry-specific standards and regulations
• Showcase your experience managing electronic health records (EHR) and other healthcare software
• Highlight your experience managing medical staff including scheduling and training, ensuring proper credentialing and licensing, and payment processing
• Use relevant keywords such as medical billing, patient scheduling, and insurance compliance

C. Construction Office Manager

Construction office managers are responsible for managing the administrative tasks involved in construction projects. Tailoring your resume for this role involves highlighting your experience managing construction or engineering projects and familiarity with construction industry software and regulations.

• Emphasize your knowledge and experience managing construction projects including scheduling, budgeting, and logistics.
• Showcase your experience managing blueprints, building permits, subcontractors, and equipment rentals
• Highlight your experience managing software commonly used in the construction industry such as Procore, PlanGrid, and Bluebeam
• Use relevant keywords such as construction project management, contract administration, and job site logistics

To maximize your chances of landing the office manager role, it’s important to tailor your resume to the specific needs of the company or industry you are applying for. Keep in mind the key skills and experiences required for the role and use relevant keywords to ensure your resume stands out to potential employers. As an office manager, excellent communication skills are essential – both written and spoken. You will be the primary point of contact for clients, vendors, and employees, so conveying information clearly, concisely, and professionally is critical. Strong communication skills also involve active listening, empathizing with others, and being able to convey complex ideas in an understandable manner.

Leadership abilities are another crucial attribute for a successful office manager. You will be responsible for supervising employees, delegating tasks, and creating processes for optimal productivity. This requires you to be a confident decision-maker, motivator, and coach to help your team thrive.

Time management skills are also imperative in this role, as you will need to multitask and prioritize efficiently. Balancing various projects and deadlines simultaneously while managing day-to-day operations requires effective time management skills.

Familiarity with office software and applications is a given for an office manager. You should be proficient in Microsoft Office Suite, calendar scheduling, and other common applications. Familiarity with document management software, such as Google Drive or Dropbox, is also essential.

Conflict resolution and problem-solving skills are perhaps the most challenging but vital skills for an office manager. Diffusing difficult situations, mediating disputes, and being able to identify problems and develop creative solutions are essential components of the job. A thorough understanding of conflict resolution techniques, effective communication, and problem-solving frameworks will keep the office and team running smoothly.

Make sure to include these vital job skills in your office manager resume. Doing so will demonstrate that you are a well-rounded candidate who has the required competencies to tackle the challenges of managing an office effectively.

Mistakes to Avoid on an Office Manager Resume

As an office manager, your resume is your ticket to landing the job you want. However, there are certain mistakes that you need to avoid when writing your resume. Below are some of the most common mistakes that office managers make when putting together their resumes.

A. Including Irrelevant Information

One of the biggest mistakes that office managers make when writing their resumes is including irrelevant information. It’s important to remember that recruiters and hiring managers are looking for specific skills and qualifications. Including irrelevant information can make it harder for them to find the information they’re looking for.

To avoid this mistake, make sure that every piece of information on your resume is relevant to the job you’re applying for. For example, if you’re applying for an office manager position, you don’t need to include information about your experience as a food server or a cashier.

B. Using Clichés or Buzzwords

Another mistake that office managers make on their resumes is using clichés and buzzwords. Words like “team player”, “self-starter”, and “motivated” are overused and don’t give recruiters and hiring managers any real information about your skills and experience.

To avoid this mistake, be specific about your skills and experience. Instead of saying that you’re a “team player”, give an example of a time when you worked collaboratively with a team to achieve a specific goal.

C. Being Too Generic or Vague

Being too generic or vague on your resume is another mistake that office managers make. It’s important to remember that your resume is your chance to market yourself to potential employers. Being too generic or vague can make it harder for them to see what sets you apart from other candidates.

To avoid this mistake, be specific about your accomplishments and contributions. Use metrics and numbers to quantify your successes. For example, instead of saying that you “improved office efficiency”, say that you “streamlined office procedures, resulting in a 20% increase in productivity”.

D. Failing to Show Career Progression

Failing to show career progression is a mistake that many office managers make on their resumes. Employers want to see that you have grown and developed in your career over time. Failing to show career progression can make it look like you’re stagnant in your career.

To avoid this mistake, make sure to highlight your career progression on your resume. Include information about any promotions or increased responsibilities you’ve had over time. This will show that you’re capable of growing and developing in your career.

E. Lying or Exaggerating Qualifications

Finally, lying or exaggerating qualifications is a mistake that can have serious consequences. Recruiters and hiring managers will verify the information on your resume, and if they find out that you’ve lied or exaggerated, it can damage your reputation and make it harder for you to find a job in the future.

How to Stand Out in Your Office Manager Resume

In order to make your office manager resume stand out from the rest, it is important to add a personal touch. While your qualifications and experience are important, adding a personal touch can make a huge difference in how potential employers perceive you.

One way to add a personal touch is to incorporate a unique design or formatting style that reflects your personality. This can be as simple as using a unique font or color scheme. But always remember to keep it professional and appropriate for the type of organization you are applying to.

Another way to showcase your personal touch is by including a personal statement or objective. This statement should reflect your career goals and why you are particularly interested in a role as an office manager.

Beyond adding a personal touch, demonstrating a specific skill set is another way to make your office manager resume stand out. Rather than listing general skills like “communication” or “organization,” focus on highlighting specific skills that are particularly relevant to the position. For example, if the job posting emphasizes the need for proficiency in project management software, be sure to showcase your experience and skills in that area.

Emphasizing unique accomplishments is also a great way to set yourself apart from other candidates. Instead of simply listing your previous job duties, focus on highlighting specific achievements that demonstrate your value to previous employers. This could be anything from exceeding sales goals to improving office efficiency.

Incorporating visuals or graphics into your office manager resume can also be a powerful way to stand out. A well-designed chart or graph can help illustrate your accomplishments or showcase your skills in a way that is easily digestible for potential employers.

Finally, showing passion for the role is another key way to make your office manager resume stand out. In addition to showcasing your experience and skills, be sure to demonstrate your enthusiasm for the position and the organization you are applying to. This can be done through your personal statement, cover letter, or even the language you use in your resume.

Adding a personal touch, demonstrating a specific skill set, emphasizing unique accomplishments, incorporating visuals or graphics, and showing passion for the role are all effective ways to make your office manager resume stand out from the crowd. By taking the time to carefully craft your resume, you can position yourself as a strong candidate for this important role.

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Jobscan > Resume Examples > Administrative Resume Examples > Office Manager Resume Examples, Skills, and Keywords

Office Manager Resume Examples, Skills, and Keywords

Writing an office manager resume can be simple if you know what HR professionals want. Keep reading to learn what to include and how to structure your next resume.

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Office Manager Resume Sample

Office managers are an integral part of keeping many companies running. Hiring teams look for a mix of experience and soft skills such as organization that indicates an applicant will be a successful office manager.

‌ Writing an office manager resume that gets results takes skill. You need to highlight your previous office experience and include your relevant skills and certifications without forgetting to mention harder-to-measure talents. There’s a delicate balance between explaining your background and letting your resume speak for itself.

‌ For example, this resume includes an excellent combination of experience and soft skills , highlighting the manager’s expertise.

Albany, NY • (555) 555-1234 • [email protected] • linkedin.com/in/peggy-carter

Office Manager

Performance-driven leader providing high-level administrative and operational support, coordinating schedules, preparing travel and documents, while acting as a liaison between senior executives, vendors, team members, and community organizations. A reputation for driving efficiency and detail, remaining calm and calibrated in high-stress environments and delivering best-in-class results.

Schedule Management | Travel Coordination | Process/Procedures Development | Process Management | Marketing Coordination | Employee Relations | Community Outreach Liaison | Database Management | Organizational Development | Customer Service | Relationship Development | Communications | Administrative Management | Front-Office Management

• Deliver executive support to the Director of Engineering and 190+ people in the department. Offer travel support, calendar assistance and organization, maintain vacation and attendance records, and support human resources with all Engineering new hire candidate needs. Monitor building maintenance and expansion, schedule conference rooms, annual event coordination and implementation, and serve as backup support to other departments.
• During first 30 days of tenure, proposed and received approval to design and establish a central mail location, which removed duplication of work and improved efficiency of mail distribution.
• Served as regional administrative support contact for Leasing Agents and Assistants; resolved issues remotely across two regions.
• Increased efficiency by acting as liaison between 20+ agents and the regional directors to streamline requests and fulfillments. Developed and implemented new timeline structure that ensured consistency in report submission and established specific deadlines for documents.
• Administered expense and travel policies by working with the accounting team to become the departments’ subject matter expert on the expense report management software.
• Managed the workflow of temporary assistants; ensured adherence to corporate policies. Facilitated new hire requirements and assisted with employee orientation and training.
• Ensured client satisfaction and performed administrative duties, including completing appropriate documentation and submitting data for social security/life insurance processing.
• Improved organizational efficiency and client services by directing the implementation of a new telephone system connecting multiple locations and enabling additional features.

Resume written by Erin Kennedy, CPRW

Why this resume works

Office Manager Resume Skills and Keywords

Hiring managers don’t have time to read every resume individually. Instead, they use tools that search through submissions for them. These tools scan your resume for resume skills their companies need, like “bookkeeping” or “training.” The more resume keywords you include in your application, the more likely it will be read by a hiring manager.

Top Office Manager Resume Skills

• Communication
• ‌Problem-solving
• ‌Time management
• ‌Work ethic
• ‌Leadership
• ‌Adaptability
• ‌Creativity
• ‌Attention to detail
• ‌Microsoft Word
• ‌Microsoft Excel
• ‌Microsoft Outlook
• ‌Google Suite
• ‌Organization
• ‌QuickBooks
• ‌Conflict resolution
• ‌Data entry
• ‌Bookkeeping
• ‌Management
• ‌Inventory management
• ‌Prioritization
• ‌Report and document preparation
• ‌Database creation
• ‌Records management
• ‌Calendaring
• ‌Vendor management

After identifying the keywords and skills you can offer to hiring companies, you can use these five tips to put together a top-notch resume .

1. Begin With a Strong Summary

The first paragraph of your resume is your resume summary . This is your first and maybe only chance to describe yourself and your experience to a hiring manager. Take the opportunity to make an impression by writing a solid resume objective.

‌ Good office manager resume samples begin with robust summaries, explaining how the applicant will solve the hiring manager’s problem. Mention how long you’ve been in the field, your primary duties, and any relevant skills or certifications. After reading your objective, the hiring manager should have a basic understanding of the skills you offer and why you’re a great candidate.

‌ For example, “Experienced office manager looking for the opportunity to leverage experience in improving efficiency and employee morale. 10+ years of management experience includes training a staff of 10, managing transition to a paperless office, and cutting costs by 17%.”

‌ Keep your opening paragraph short and to the point. Two to three sentences are more than enough to summarize your experience and include relevant office manager resume keywords.

2. List Common Skills for Office Managers

Managing an office requires a broad range of skills, from technical and equipment proficiency to interpersonal communication. Hiring managers look for specific office manager skills, types of experience, and other qualifications when sorting through applicants. Listing your relevant knowledge and skills in a single place makes it easy for them to scan your resume and find what they’re looking for.

‌ It’s also a good idea to customize your skills list for every job application . Different companies want their office managers to achieve a wide variety of goals. Listing the skills a company mentions in a job post is much more likely to get your resume through filters and into the hands of the hiring team.

3. Use Action Verbs

Be specific in your resume. You have one page to explain why you’re worth hiring. Make the most of it and use active voice and action verbs instead of generic or boring wording.

‌ For example, instead of saying you “took part” in a project, explain what you did. Some examples of phrasing for office manager resumes include saying you “lead” projects, “spearhead” initiatives, and “implement” procedures. Using these action verbs instead of generic words gives hiring managers a better idea of your actual role and responsibilities at past employers.

‌ Avoid generic terms like:

• ‌Responsible for

‌Instead, use action verbs that are relevant to management, like:

4. Reference Hard Numbers

Since hiring managers have to read so many applications, anything you can do to make their job easier gives you an advantage. Just like action verbs are more interesting than generic words, hard numbers are more valuable than general statements.

‌ For example, you can say that you designed a paperless document system and managed a large staff, or you could be more specific. “Reduced paper consumption by 90%” and “Managed a 30-person office for seven years” are both more accurate and more attractive to hiring teams. Putting hard numbers to your successes allows the hiring manager to compare apples to apples.

5. Make Your Professional Experience Clear

When you’re applying to office management positions, humility isn’t a virtue. Hiring teams want to choose the best possible person for the job. If you downplay your experience and skills, you may make other applicants seem like a better choice.

‌ The easiest way to avoid underselling yourself is to explain your experience in clean, quantifiable language. List your position titles, the companies for which you worked, and the dates you worked there. Then list your responsibilities and achievements according to their relevance to your job application.

‌ If you aren’t sure what’s worth including, put yourself in the HR team’s shoes. They’re trying to solve the problem of an organized office. What have you done to solve that problem in the past?

• ‌Did you save the company money?
• ‌Did you improve employee efficiency?
• ‌Did you implement new, more efficient training methods?

‌Highlight any of these significant accomplishments and include quantifiable data when you can. An office manager who’s saved a previous employer thousands of dollars is an exciting prospect. When you can provide office manager resume examples that explain how you’ve actively helped your past employers, you have a strong argument that you’re worth hiring.

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How to Write the Perfect Office Manager Resume (Plus an Example!)

I can’t even begin to count the number of times my favorite office manager saved my you-know-what. As a busy recruiter, I was constantly submitting last-minute conference room requests, frantically printing candidate resumes on the notoriously finicky copy machine (that would inevitably jam at the most inopportune moment), or desperately searching the snack closet for my favorite treat to get me through a hectic day. Sometimes I had to book sudden, next-day travel arrangements or needed help organizing an office-wide lunch. Other times I just wanted someone to talk to.

Can you guess who I’d turn to for help with every single one of these harried needs? Yep, my company’s incredible office manager. And, obviously, helping me wasn’t her only job. She was the ultimate multitasker. Cool, calm, collected, and hyper-organized, she kept that place running like a well-oiled machine.

It’s not an easy job, but if you’ve got a knack for problem-solving, love dreaming up process improvements, and enjoy being your team’s go-to resource, office management can be fun, exciting, and incredibly rewarding.

If you’re in the market for a new office manager position—whether you’re a seasoned veteran or an aspiring newbie—you’re going to need an awesome resume to showcase your exceptional organizational skills and accomplishments. Read on to learn how to write the perfect office manager resume.

What Does an Office Manager Do?

Office managers are the glue that holds an office together. The role varies from one company to another, but you can almost always count on an office manager to oversee office supply inventory and ordering, manage records, supervise the administrative or front desk function, assist with meeting planning, and draft or proofread communications. In some cases, they process payroll or book travel arrangements. And sometimes they manage a team, too. Basically, they do whatever is necessary to keep the office running.

How to Write a Standout Office Manager Resume

When it comes to office manager resumes, recruiters will be looking for all the usual suspects: applicable experience, relevant keywords, quantifiable accomplishments, the right technical skills—all contained within an easy-to-read, error-free document. As with any search, a recruiter is going to use your resume to assess whether you’re likely to be qualified for and perform well in the role for which they’re recruiting. Here’s how to show you’ve got what it takes.

1. Lead With Your Most Relevant Skills

Because an office manager’s responsibilities can vary so widely from company to company, it’s essential that you pay close attention to each job posting you apply to. Tailoring your resume to reflect each prospective employer’s specific needs will increase your chances of landing an initial interview.

So while it’s great that you’re a whiz at processing payroll, you probably don’t need to emphasize that skill if there’s no mention of payroll processing in a particular job description. On the other hand, if a job description lists vendor management at the very top of the post, you’ll want to prominently feature your relevant experience building strong vendor relationships.

2. Nail the Keywords

Remember, most applications get filtered through an applicant tracking system (ATS) before a recruiter ever lays eyes on them, so make sure that yours includes keywords that signal to the system that you’re qualified for the job.

Including common office management lingo like scheduling , office supply management , and budgeting will give you a great foundation. But since the most effective keywords will vary from one job to another, tailoring your keywords to reflect the skills and experience a specific job description calls for is essential.

At a loss for (key)words? For inspiration, you can refer to this handy word bank of common office manager skills and duties.

• Administrative Support
• Bookkeeping
• Calendaring
• Customer Service
• Communications
• Document Management
• Executive Support
• Facilities Management
• File Management
• Meeting Coordination
• Office Supply Management
• Payroll Processing
• Project Management
• Proofreading
• Report Generation
• Spreadsheets
• Travel Arrangements
• Vendor Relations

3. Use Clear, Concise Bullet Points

Using bullet points is the most effective way to highlight your experience and qualifications. Recruiters are busy people, so they don’t want to get stuck reading dense paragraphs or super long sentences (who can blame them?).

You’ll generally want to include somewhere between five and seven bullet points for any given job. That should give you enough space to describe the scope of your responsibilities (and showcase your achievements!) without losing your reader’s attention.

Crafting a compulsively readable bullet point is easier than you might think. Just follow this simple formula:

• Action verb + job duty + outcome

Here’s what that might look like:

• Designed new office refreshments ordering process, resulting in a 30% decrease in wasted food and a 72% increase in employee satisfaction

4. Incorporate Tangible Numbers and Outcomes

Be specific! Did you oversee the conference room schedule for a large office? Great! How many rooms did you manage? How many meeting requests did you process each day? How many people worked in your office? The more detail you can provide about a specific job duty, the better. Just look at the difference between these two bullet points:

• Oversaw conference room scheduling for busy office
• Managed schedules for eight conference rooms, booking up to 35 daily requests from 350+ employees

The second bullet point is much stronger, right? Incorporating quantifiable details helps bring an otherwise vague or generic-sounding job duty to life. And that’s the sort of thing that will grab (and hold!) a hiring manager’s attention.

5. Remember to Include Your Technical Know-How

A top-notch office manager will be a whiz at Microsoft Office Suite, Google Drive, and some type of payroll processing system. They might also know their way around a copy machine or have a bit of IT troubleshooting experience under their belt. Whatever your specific technical skills are, be sure to list them on your resume—especially if you notice them popping up in a job description.

6. Skip the Summary—Unless...

If you’ve got a few years of office management experience under your belt, a summary probably isn’t necessary. Your work history will speak for itself! But if you’re newer to the space, a brief summary could help to frame your relevant experience, thus making your application more appealing to prospective employers. Need a little summary statement inspiration? You’ll love these examples .

7. And as Always, Don’t Forget the Basics

I almost always recommend using a chronological resume format . You’ll also want to keep it to a single page (you can typically cut experience that’s more than 10 years old), use compelling verbs , tailor the content to reflect the job posting, and proofread the heck out of the final draft before you click submit.

Now for an Example!

Below is a sample of what a great office manager resume might look like. But remember, resumes are like snowflakes, all unique in their own special way. So yours will probably end up being different from this example—and that’s just fine.

Download an Example Office Manager Resume

As an office manager, you’re basically the company superhero—and your resume should reflect that! Don’t be shy about showcasing your incredible abilities on your resume (it’s OK to brag a little). That’s what resumes are for.

Office Manager Resume & Guide

Are you on the hunt for a new Office Manager position? The first step in landing a new role is to make sure your resume is up to par.

To do this, you should check out Office Manager resume sample(s) and then pick your favorite one to use as a template.

This guide will not only break down top-performing Office Manager resume sample(s), but it will also give you a step-by-step guide to writing a resume that is relevant in today’s highly competitive job market.

The phone will be ringing off the hook in no time!

What you can read in this article

19 Office Manager Resume Examples

• Office Manager Resume (1).pdf

• Office Manager Resume (12).pdf

• Office Manager Resume (2).pdf

• Office Manager Resume (13).pdf

• Office Manager Resume (3).pdf

• Office Manager Resume (15).pdf

• Office Manager Resume (14).pdf

• Office Manager Resume (4).pdf

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The Office Manager Resume Guide

Resume sections:.

1. Contact Information:

• Phone Number
• Driver's License
• LinkedIn (optional)
• Nationality (optional)
• You are welcome to add social media URL's too, giving recruiters and hiring managers a bit of extra personal and professional contact into your candidacy

2. Professional Summary / Career Objective: 1 – 3 sentences giving a broad overview of your background, years of experience as an Office Manager, the number of people you have supported in your offices, and the industries you have worked in. (see examples below)

3. Employment History: Showcase your employment history. Include the company name, your title, the dates of employment, and a list of your daily responsibilities for each of the previous positions that you have held.

4. Education/ Certifications/ Coursework/ Training: Most companies (but not all) employers require at least an AA/AS degree to be an Office Manager. Include each degree you have obtained here.

5. Key Skills: List of key skills that you possess that align with the job descriptions you are applying for.

What Hiring Managers Want to See

You are probably wondering, what do hiring managers really want to see on an Office Manager resume?

The first thing to include is the number of years you have been an Office Manager. While some offices will be okay with hiring someone relatively new, other environments are quite demanding and require a seasoned professional.

You should include how many years you have been an Office Manager in the professional summary section at the top of your resume.

Next, you should explain how large the offices were that you were supporting. No- we are not talking about how many square feet. We are referring to the number of employees that sat permanently onsite, as well as the number of off-site workers that relied on your office’s functions.

Typically, hiring managers want to make sure you have dealt with the same number of people, if not more, than their office has. There is a big difference between running and approving expense reports for 30 employees versus 5. Likewise, there is going to be a sharp learning curve if you are suddenly required to manage 20 people’s calendars when you are only used to juggling 6.

You should include the number of people in your offices both in the professional summary section at the top of your resume, as well as in each position description.

You also need to indicate the type of industries you have worked in. Each industry has its own lingo, processes, and metrics, so most employers want to make sure that you will be familiar with their activities and jargon.

For example, if you are coming from a staffing agency whose office activity revolves around ‘placements’ and ‘spread’, you might be a bit bewildered in an insurance company that is always talking about ‘benefits’ and ‘coverage’.

Include the industries you have worked in both in the professional summary section at the top of your resume, and in each position description.

Lastly, you should include the types of software and tools you know. This includes things like Microsoft Office products, including PowerPoint, Excel, Outlook, and Word, as well as any special accounting or financial software you know how to use.

Writing a Resume Summary

Your resume summary, also known as a Career Objective, is the first thing an employer will read on your resume and is essentially an appetizer to get them ready for what’s to come.

Since hiring managers are on a tight schedule and don’t spend a lot of time looking at each resume, you need to draw them in quickly with an effective professional resume objective profile.

The goal of your objective is to give the reader a broad overview of your past work experience, your areas of specialty, and why you would be the perfect fit for their role.

Start your summary with your title, such as Office Manager, followed by your years of experience. Use the next line to outline the number of people you have supported in your offices, for example, ‘teams ranging from 5 – 20 people’.

Next, include the industries you have worked in, such as real estate or insurance. Lastly, include some of your core competencies that align with the job descriptions you are applying for.

Resume Objective Examples

To give you an idea of what an Office Manager pobjective should look like, we have provided some career objective samples below.

“Office Manager with over 10 years of experience managing teams ranging from 10-20 people. Industry expertise includes insurance, real estate, and publishing domains. Core competencies include budget administration, employee onboarding and training, and event management.”

“Office Manager with 3 years of experience managing a team of 6 employees in the IT industry. Known by peers and supervisors for creating processes and procedures that contribute to office efficiency. Passionate about creating health and wellness programs for the office.”

Office Manager Job Description and Responsibility Examples

After finishing your career objective, you are ready to move on to your Professional Experience section. If you are going with a chronological resume format, you should start with your most recent position at the top.

For each position, include the name of the company you worked for, your position title, your dates of employment (including month and year), and list of your daily responsibilities. To get you started, we have included a list of Office Manager responsibilities that you can add to your professional experience section.

Office Manager Responsibilities:

• Creating a positive, clean, and orderly work environment for both internal employees and office guests
• Designing systems and procedures to ensure all office activities run smoothly
• Working with Human Resources to schedule interviews, as well as hire, onboard, and train new employees
• Selecting, managing, and ordering all office supplies, furniture, and goods
• Creating health and wellness programs, as well as productivity initiatives for the office
• Allocating, tracking, and maintaining the office budget, including the approval of expense reports and invoices
• Scheduling and facilitating office meetings for both internal teams and for clients
• Working with marketing teams to make sure the office has all necessary marketing material, including business cards, flyers, and sales decks
• Organizing and facilitating trade shows and events
• Delegating and handling all administrative tasks for the office, including filing and internal/external communications

How to Quantify Your Resume

Employers love reading numbers on a resume because it makes your experience feel more tangible. When writing your resume, if you can answer the questions, “How much?” or “How many?” , you should include that number. For example:

• How many employees did you support?
• How many events did you schedule and facilitate a week?
• How large was your office budget?

Office Manager Key Skills

Similar to your Professional Experience section, your Key Skills section will give employers a brief overview of your technical and functional expertise as an Office Manager.

While completing this section, pay special attention to the qualifications listed in the jobs you are applying for and make sure you include those in your key skills section (if you have them, of course!).

To help you get an idea of what employers will be looking for in your resume, we have included a list of Office Manager key skills below.

Functional Skills Team Management, Process Improvement, Meeting Facilitation, Documentation, Filing, Supply Management, Budget Administration, Guest & Client Relations, Employee Hiring, Onboarding & Training,

Technical Skills MS Office, PowerPoint, Excel, Outlook, QuickBooks, WorkDay To give your key skills section some additional weight, you may choose to list ‘Beginner, ‘Proficient’, or ‘Expert’ next to each of the listed skills.

Soft Skills Needed

For an Office Manager, your soft skills are often more than important than your functional skills. If you aren’t sure what soft skills are, they relate to your personality and work ethic. They are the things that people innately possess, rather than things that people learn.

As an Office Manager, most of your responsibilities involve dealing with the employees in your office. This means you need to have excellent leadership and communication abilities.

To show employers that you have the soft skills they are looking for, try to incorporate these into your profile, key skills, and cover letter sections:

• Multi-Tasker
• Process-Oriented
• Resourceful

Finalizing your Office Manager Resume

Wohoo! You now have a shiny new Office Manager resume sample ! But wait… we aren’t quite done yet. Before you send your resume off to those dream employers, there are a few last things you need to do.

To make sure there isn’t anything critical missing, check this resume checklist . Sometimes the most obvious things get left out!

Next, figure out where to post your resume. The most common options are Monster, CareerBuilder, LinkedIn, and Indeed .

Last, proofread! Don’t be afraid to have a friend or colleague review your resume for you too. MS Word doesn’t always catch everything, and you never want to make a bad first impression with incorrect spelling or grammar.

Whew-Okay, your resume is good to go! Save it in both .doc and .pdf file format, send it out, and get ready to put your interview suit on.

Office Manager Resume Keywords & Action Verbs

When writing your professional experience section, don’t make your employment history sound like a passive, boring list of tasks. Instead, help employers envision you performing your job by using these Office Manager-specific action verbs:

Office Manager Cover Letters & Thank You Notes

Click to write and download an Office Manager cover letter .

Already landed your first interview? Then it's time to write the perfect Thank-you Note .

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Office Manager Resume Examples

Are you looking for tips for crafting a successful resume for an Office Manager position? Writing a resume can be a daunting task, but it doesn’t have to be. With this guide, you’ll learn the essential components of an Office Manager resume, as well as expert advice on how to write a resume that will set you apart from other applicants. We will provide you with plenty of examples of resumes to draw inspiration from and showcase your qualifications. With the right approach and the right information, you’ll be well on your way to creating a resume that will help you land the job of your dreams.

If you didn’t find what you were looking for, be sure to check out our complete library of resume examples .

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Office Manager

123 Main Street | Anytown, USA 99999 | Phone: (123) 456-7890 | Email: [email protected]

I am an experienced and knowledgeable Office Manager, with a long history of successfully managing and executing processes and procedures for small to medium- sized companies. I have a thorough understanding of administrative operations and have a proven track record of problem- solving and process improvement. My core skills encompass an in- depth knowledge of office duties, systems and procedures, as well as excellent organizational and communication skills.

Core Skills :

• Ability to prioritize tasks
• Strong organizational and problem- solving skills
• Proficiency with Microsoft Office Suite and other computer programs
• Excellent customer service and interpersonal communication
• Ability to work independently and meet deadlines
• Knowledge of office filing systems and procedures

Professional Experience : Office Manager, ABC Company, 2018 – Present

• Manage front office activities, including reception and visitor management
• Schedule, direct and supervise office staff
• Maintain office budgets and handle financial transactions
• Ensure compliance with company policies and procedures
• Develop and implement office procedures, systems and standards
• Provide administrative support for staff members and management

Education : Bachelor of Science in Business Administration, 2017 University of California, Los Angeles, CA

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Office Manager Resume with No Experience

Highly organized and motivated office manager with five years of experience working in busy office settings. Proven track record of effectively juggling multiple tasks, working with teams and ensuring deadlines are met. Seeking to leverage excellent organizational and communication skills with organization seeking an experienced office manager.

• Strong leadership and communication skills
• Excellent organizational abilities
• Proficient in Microsoft Office Suite
• High degree of accuracy and attention to detail
• Proficient in data entry and filing

Responsibilities

• Maintain office supplies and manage vendor relationships
• Manage and coordinate administrative functions
• Answer phones and direct calls
• Handle incoming and outgoing mail
• Greet and assist visitors
• Schedule and monitor appointments
• Maintain office and staff records
• Organize meetings and conferences
• Provide general administrative support as needed

Experience 0 Years

Level Junior

Education Bachelor’s

Office Manager Resume with 2 Years of Experience

Highly organized and self- motivated Office Manager with two years of experience in a professional environment. A proven leader with excellent interpersonal communication and problem- solving skills, who is capable of managing multiple projects simultaneously and ensuring the timely completion of all administrative tasks. Possesses a great work ethic with a passion for working with a team to exceed expectations.

• Strong organizational skills
• Exceptional communication skills
• Proficiency in Microsoft Office Suite
• Ability to manage multiple projects
• Excellent problem- solving skills
• Ability to meet deadlines
• Attention to detail
• Time management

Responsibilities :

• Supervising and coordinating the activities of office staff
• Ensuring the timely completion of administrative tasks
• Providing administrative support to colleagues and clients
• Liaising between departments and managing communication
• Answering phone calls and responding to emails
• Managing office supplies and updating records
• Implementing and updating office policies and procedures
• Developing and maintaining filing systems

Experience 2+ Years

Office Manager Resume with 5 Years of Experience

Highly organized and detail- oriented professional office manager with five years of experience ensuring smooth operations of administrative responsibilities. Proven ability to multitask efficiently, prioritize tasks and manage staff while providing excellent customer service. Posses advanced technological skills, strong problem solving skills and the ability to work both individually and as part of a team.

• Excellent organizational and management skills
• Ability to work independently and with a team
• Advanced technological skills
• Superior problem solving skills
• Exceptional customer service
• Strong communication skills
• Ability to multitask
• Accuracy and attention to detail
• Oversee and manage staff members
• Implement efficient office procedures and protocols
• Monitor office expenditure and handle all financial matters
• Handle customer inquiries and ensure customer satisfaction
• Compile and manage databases and filing systems
• Prepare presentations, reports and correspondence
• Manage office supplies and inventory
• Ensure compliance with all relevant policies and regulations
• Organize and plan office events and activities

Experience 5+ Years

Level Senior

Office Manager Resume with 7 Years of Experience

Dynamic and motivated Office Manager with 7 years of experience managing busy office environments. Experienced in designing and implementing business processes, developing staff and streamlining reporting systems. Excellent ability to grasp new concepts quickly and develop innovative solutions to increase efficiency. Experienced in managing delicate customer issues and ensuring customer satisfaction.

• Organisation and Time Management
• Staff Management and Training
• Process Improvement
• Business Reporting
• Data Analysis
• Office Administration
• Customer Service
• Supervising and coordinating all administrative staff
• Implementing and maintaining efficient filing systems
• Overseeing and managing day- to- day office operations
• Ensuring that all office equipment is properly maintained and serviced
• Developing and managing staff rotas, scheduling shifts and holidays
• Monitoring and ordering office supplies within budget
• Liaising with external vendors and suppliers
• Analysing operational data and producing accurate reports
• Supporting sales and marketing initiatives
• Managing customer relations and responding to queries and complaints
• Drafting and preparing business documents and contracts

Experience 7+ Years

Office Manager Resume with 10 Years of Experience

Hardworking and highly organized Office Manager with 10 years of experience overseeing office operations, facility management, and personnel administration. Highly skilled in organizing, planning, and prioritizing tasks to ensure business operations are running smoothly. Experienced in developing and implementing process improvement plans to increase operational efficiency. Excels at using strong organizational abilities to manage multiple projects and continuously meet deadlines.

• Facility Management
• Personnel Administration
• People Management
• Inventory Management
• Document Management
• Managed daily operations of the office and acted as the primary point of contact for all issues, inquiries, or problems.
• Ensured all administrative operations, such as filing, document management, and data entry were completed in a timely and efficient manner.
• Assisted in developing and implementing process improvement plans to increase operational efficiency.
• Managed and maintained the inventory, including ordering and stocking of supplies, and equipment.
• Coordinated and scheduled meetings, activities, and events.
• Developed and monitored budgets and maintained expense reports.
• Supervised and trained personnel.
• Developed and enforced office policies and procedures.
• Served as the safety liaison for the office, ensuring compliance with safety regulations.
• Provided outstanding customer service, resolving customer inquiries and complaints.

Experience 10+ Years

Level Senior Manager

Education Master’s

Office Manager Resume with 15 Years of Experience

A well- organized and highly motivated office manager with 15 years of experience in managing day- to- day operations within an office environment. Dedicated to streamlining processes and providing excellent customer service. Adept at juggling multiple projects and skilled in various software programs. Demonstrated ability to handle sensitive information with the utmost confidentiality.

• Staff management
• Multitasking
• Record keeping
• Office maintenance
• Software proficiency
• Cost control
• Problem- solving
• Customer service
• Oversee day- to- day operations in the office, including staff management, scheduling, record keeping, and budgeting.
• Ensure smooth operations by monitoring workflow, managing deadlines and resolving any potential issues.
• Maintain accurate records of office supplies, equipment, and other costs.
• Monitor and maintain office equipment, computers, and software programs.
• Manage and coordinate events, meetings, and travel arrangements.
• Establish and implement policies and procedures to maintain a professional office environment.
• Provide excellent customer service to internal and external clients.
• Perform general administrative duties, such as filing, photocopying, and data entry.
• Develop and implement efficient filing systems to store data and documents.

Experience 15+ Years

Level Director

In addition to this, be sure to check out our resume templates , resume formats ,  cover letter examples ,  job description , and  career advice  pages for more helpful tips and advice.

What should be included in a Office Manager resume?

The Office Manager is an important role in any business, as they are responsible for the overall management of the office. A strong Office Manager resume should reflect the candidate’s organizational and communication skills, as well as their ability to multi-task and manage multiple projects. Here are some of the key skills and qualifications that should be included in an Office Manager resume:

• Proven track record of managing and leading a professional office environment
• Knowledge of office administration, organization, and efficiency
• Ability to multitask and prioritize tasks to meet deadlines
• Excellent organizational and communication skills
• Proficiency in the use of office technology and software
• Strong customer service and problem-solving skills
• Ability to work independently and as part of a team
• Experience with budgeting and financial planning
• Experience with recruiting, hiring, and training staff

What is a good summary for a Office Manager resume?

A successful Office Manager resume should begin with a summary of your key skills and strengths. You should focus on your top qualifications, such as excellent organizational and interpersonal skills, proficiency in Microsoft Office Suite, and experience in developing efficient processes. Additionally, you may want to emphasize other abilities, such as your ability to build relationships with vendors and clients, your dedication to meeting deadlines, and your knowledge of office technology. Your summary should demonstrate how you can bring value to the company you are applying to.

What is a good objective for a Office Manager resume?

A great office manager resume should clearly articulate a candidate’s ability to effectively manage and support an office’s administrative functions. An ideal objective should focus on the candidate’s ability to foster strong relationships with employees and customers, meet operational deadlines, and demonstrate excellent organizational skills.

When crafting a resume objective, it is important to be clear and concise while highlighting the most important aspects of your skill set. A good objective should focus on the candidate’s ability to support the overall operations of an office, including customer service and administrative tasks.

A great office manager resume objective should focus on the following:

• Demonstrate excellent organizational and problem-solving skills
• Ability to manage multiple projects and deadlines
• Foster strong relationships with customers and employees
• Utilize effective communication to increase office efficiency
• Utilize technical knowledge to streamline processes and operations
• Monitor and manage office expenses
• Create and maintain effective filing systems
• Implement best practices for office operations

How do you list Office Manager skills on a resume?

A well-crafted resume for an Office Manager position should highlight a candidate’s ability to organize, prioritize, and manage tasks with accuracy and efficiency. In order to demonstrate your skills and qualifications, it is important to list relevant Office Manager skills throughout your resume.

When listing Office Manager skills on your resume, consider the following:

• Strong organizational and multitasking abilities: Office Managers are responsible for organizing and streamlining the workflow of their office, setting priorities, and managing multiple tasks simultaneously.
• Knowledge of administrative protocols: Office Managers should have a deep understanding of standard office protocols, including filing systems, document retention, mail management, and accounting practices.
• Excellent communications skills: Office Managers must be able to effectively communicate with colleagues, clients, and vendors, so excellent verbal and written communication skills are a must.
• Proficiency in MS Office: Office Managers should have a working knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Attention to detail: Office Managers must pay careful attention to detail in order to ensure accuracy and follow through on tasks.
• Customer service experience: Office Managers will often be the first point of contact for customers or clients, so experience in customer service or reception is a plus.
• Leadership abilities: Office Managers need to be able to provide direction, mentor employees, and remain calm and level-headed under pressure.

When listing Office Manager skills on your resume, be sure to include both hard and soft skills, emphasizing your ability to manage teams, communicate effectively, and keep the office organized. Highlighting your Office Manager skills will help you stand out as a qualified and capable candidate for the position.

What skills should I put on my resume for Office Manager?

An office manager plays a critical role in the organization of any office and needs a range of skills to be successful.

When constructing your resume for an office manager position, there are certain skills that you should include to make sure to stand out from the competition.

• Administrative: Office Managers are typically responsible for the day-to-day administrative tasks of an organization, such as filing and managing documents, managing schedules, and answering phone calls. To do this effectively, you must have a thorough knowledge of office procedures, protocols, and systems.
• Organizational: As an office manager, you must be able to stay organized and manage multiple tasks at once. You must be able to prioritize tasks and delegate tasks to other staff members.
• Communication: An office manager is often responsible for communicating with clients and other external parties. You must have excellent communication skills, both verbal and written.
• Technology: In today’s digital world, it is expected that an office manager be familiar with various computer programs and be able to troubleshoot technical issues quickly and effectively.
• Leadership: As an office manager, you may be responsible for managing a team of staff members. You must have strong leadership skills to be able to guide and motivate team members.

By emphasizing these skills in your office manager resume, you will be able to demonstrate to employers that you have the necessary qualifications for the position.

Key takeaways for an Office Manager resume

Writing a resume as an office manager can be daunting. As an office manager, you may have several skills and abilities that employers are looking for. However, this can make creating a resume overwhelming. Here are some key takeaways you should keep in mind when creating your office manager resume:

• Highlight Your Relevant Experience: When you are writing your resume, be sure to highlight your relevant experience. This could include any previous office management roles and any additional experience that is related to the position. This will help your resume stand out to potential employers.
• Utilize Keywords: Make sure you use keywords throughout your resume. This will help you get past any automated resume scanners and help your resume stand out to potential employers. This can include common office management terms, such as calendar management, budgeting, filing systems, or any other terms that are relevant to the position.
• Show Your Accomplishments: Your resume should be a reflection of your successes. When you are writing your resume, make sure to include any accomplishments or successes you had while in previous office manager roles. This could include any cost savings you implemented, or any projects you successfully completed.
• Include Soft Skills: As an office manager, you will need to demonstrate a variety of soft skills, such as communication, problem solving, and team building. When you are writing your resume, make sure to emphasize these skills. This will demonstrate to potential employers that you have the skills needed to be a successful office manager.

By following these key takeaways for an office manager resume, you will be able to create a resume that stands out to potential employers and make a lasting impression.

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• • Oversaw operational procedures, improved workflow efficiency by 25%, and reduced operational costs by 10% through strategic resource management.
• • Managed a team of 15 staff, directing recruitment, training, and mentoring activities, resulting in a 20% increase in team productivity.
• • Spearheaded the planning and execution of 12 major client engagement events per year, increasing client satisfaction scores by 30%.
• • Implemented a new centralized digital filing system that secured confidential information and enhanced document retrieval times by 40%.
• • Led the transition to a new project management platform, which facilitated better stakeholder communication and on-time project delivery.
• • Coordinated with IT to develop and maintain an updated company website, leading to a 50% increase in online client interactions.
• • Project managed office relocations, ensuring zero downtime in client services and maintained operational continuity throughout the process.
• • Developed office policies that resulted in a 15% reduction in overhead expenses without compromising service quality.
• • Directed comprehensive onboarding and training programs for over 20 new employees, enhancing overall team competency.
• • Played a key role in securing client accounts by assisting in preparing presentations and reports that aided in a 10% business growth.
• • Organized weekly team meetings, effectively streamlining communication between staff and senior management.
• • Improved client resource management by creating a streamlined process for inquiry routing, increasing response efficiency by 35%.
• • Acted as liaison between clients and internal teams, facilitating meetings that contributed to a 25% improvement in project turnaround times.
• • Coordinated cross-department efforts for annual audit preparations, ensuring compliance with industry standards.
• • Assisted with marketing initiatives which contributed to an annual 15% growth in client base.

10 Business Office Manager Resume Examples & Guide for 2024

The role of a Business Office Manager involves overseeing daily operations, managing staff, and ensuring efficient administrative processes. Highlight your experience in budget management, team leadership, and process improvement on your resume. Consider incorporating skills such as financial reporting, project management, and proficiency in office software. Emphasizing your ability to enhance operational efficiency and improve team performance can significantly demonstrate your contributions to potential employers.

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Key Takeaways

As a business office manager, articulating your diverse skill set and leadership experience on your resume can be a daunting challenge. Our guide offers tailored strategies and examples to help you distill your extensive expertise into a compelling narrative that will capture the attention of potential employers.

• Sample industry-leading examples to learn how to write your best resume yet.
• Improve the experience, education, and achievements section of your resume with insights from resume-writing professionals.
• Curate your technical expertise and personality to stand out amongst the pool of candidates.
• Succinctly focus on your unique skill set all through your business office manager resume.

If the business office manager resume isn't the right one for you, take a look at other related guides we have:

• Office Administrator Resume Example
• HR Administrative Assistant Resume Example
• Medical Administrative Assistant Resume Example
• Assistant Front Office Manager Resume Example
• Front Desk Manager Resume Example
• Legal Translator Resume Example
• Interpreter Resume Example
• Temporary Administrative Assistant Resume Example
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The ultimate formula for your business office manager resume format

Our best advice on how to style your business office manager resume is this - first, take the time to study the job advert requirements.

The resume format you select should ultimately help you better align how your experience matches the specific role.

There are four crucial elements you need to thus take into consideration:

• How you present your experience. If you happen to have plenty of relevant expertise, select the reverse-chronological resume format to organize your experience by dates, starting with the latest.
• Don't go over the top with writing your resume. Instead, stick with a maximum of two-page format to feature what matters most about your profile.
• Headers aren't just for "decoration". The header of your resume helps recruiters allocate your contact details, portfolio, and so much more.
• The PDF format rules. It's the most common practice to submit your business office manager resume as a PDF so that your resume doesn't lose its layout. However, make sure the read the job well - in some instances, they might require a doc file.

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Highlight any significant extracurricular activities that demonstrate valuable skills or leadership.

The six in-demand sections for your business office manager resume:

• Top one-third should be filled with a header, listing your contact details, and with a summary or objective, briefly highlighting your professional accolades
• Experience section, detailing how particular jobs have helped your professional growth
• Notable achievements that tie in your hard or soft skills with tangible outcomes
• Popular industry certificates to further highlight your technical knowledge or people capabilities
• Education to showcase your academic background in the field

What recruiters want to see on your resume:

• Demonstrated proficiency in office administration and staff management
• Proven experience with budget preparation, financial reporting, and cost control strategies
• Strong organizational skills and ability to prioritize tasks efficiently
• Experience with office software, including CRM systems, databases, and project management tools
• Effective communication abilities and a track record of maintaining professional relations with staff and clients

Defining your professional expertise in your business office manager resume work experience section

The work experience section, often the most detailed part of your resume , is where you discuss your past roles and achievements. To effectively list your experience, consider these four key tips:

• Align your expertise with the job requirements. It's vital to integrate keywords matching the job criteria to pass initial assessments;
• Show, don’t just tell. Quantify your responsibilities by stating your actual achievements in previous roles;
• Include measurable metrics. For instance, how did your performance impact the annual ROI?
• Highlight crucial industry skills. Mention both technological knowledge and interpersonal skills in this section.

These guidelines will help you craft an impressive business office manager resume work experience section that is bound to catch recruiters' attention.

• Spearheaded the implementation of a cloud-based accounting system, which streamlined accounts receivable processes and reduced invoice turnover time by 30%.
• Managed a team of 10 administrative staff, improving team productivity by implementing a new performance evaluation system that increased operational efficiency by 25%.
• Negotiated vendor contracts resulting in a 15% reduction in office supply costs while maintaining quality standards for all office materials.
• Directed office operations and managed an annual budget of $500,000, consistently staying within +/- 2% of the forecasted expenditures.
• Developed and executed a new employee onboarding program, enhancing staff retention by 20% within the first year of employment.
• Improved inter-departmental communications by implementing weekly cross-functional meetings, leading to a 10% uplift in project completion efficiency.
• Led the financial management of multimillion-dollar projects, providing detailed cost analyses and reports, contributing to a 12% increase in profitability on key initiatives.
• Coordinated with IT department to upgrade company’s CRM system, which enhanced customer data accuracy and improved sales follow-up processes.
• Championed the transition to a paperless office environment, reducing office expenses by 18% and increasing document retrieval efficiency.
• Enhanced staff productivity by 20% through the implementation of a flexible work schedule and telecommuting options, leveraging new remote work technologies.
• Orchestrated the adoption of a centralized digital filing system, improving record-keeping accuracy and reducing time spent on file management by 25%.
• Initiated and maintained compliance with new GDPR and data protection regulations, ensuring zero breaches and full legal compliance since implementation.
• Oversaw the upgrade of office security systems, introducing biometric access that diminished potential security breaches by 40%.
• Implemented cost-saving measures that decreased office overheads by 22% without impacting staff efficiency or morale.
• Fostered strong relationships with suppliers to ensure optimal pricing and delivery terms, improving inventory turnover by 15%.
• Streamlined payroll processing through the use of automated systems, reducing errors by 98% and saving 10 hours of manual work per pay period.
• Led a cross-department initiative to maximize office space utilization, which resulted in a 20% decrease in space-related costs.
• Enhanced vendor management systems to optimize supply chain workflows, thereby expediting delivery times by 15%.
• Initiated a customer feedback system that improved client satisfaction scores from 78% to 94% within two years.
• Implemented a comprehensive risk management plan, reducing operational risks by 35% and safeguarding company assets.
• Optimized office layout and ergonomics, resulting in a 5% increase in overall staff productivity and a reduction in workplace injuries.
• Developed a custom performance dashboard for real-time monitoring of KPIs, which led to a more agile response to market changes and a 15% improvement in KPI performance.
• Pioneered a sustainability initiative that cut the company’s carbon footprint by 30%, while also reducing operating costs by 10%.
• Cultivated a culture of continuous improvement, conducting regular training sessions that contributed to a 25% increase in competence-related performance measures.

Quantifying impact on your resume

• Include the size of the team you managed, as it demonstrates leadership scale and scope of management experience.
• Outline the budget you were responsible for overseeing to showcase financial management skills.
• Detail any revenue growth figures during your tenure to illustrate your contribution to the company’s financial success.
• Mention specific percentages of cost savings achieved through office management optimizations or negotiations.
• Report the number of projects or initiatives led to emphasize project management ability and productivity.
• Quantify improvements in operational efficiency such as reduced processing times or increased throughput.
• Highlight any increases in customer satisfaction scores or service levels under your supervision to show a dedication to client service and experience.
• Present the volume of documentation or records managed to indicate organizational skills and attention to compliance.

Action verbs for your business office manager resume

Four quick steps for candidates with no resume experience

Those with less or no relevant experience could also make a good impression on recruiters by:

• Taking the time to actually understand what matters most to the role and featuring this within key sections of their resume
• Investing resume space into defining what makes them a valuable candidate with transferrable skills and personality
• Using the resume objective to showcase their personal vision for growth within the company
• Heavily featuring their technical alignment with relevant certifications, education, and skills.

Remember that your resume is about aligning your profile to that of the ideal candidate.

The more prominently you can demonstrate how you answer job requirements, the more likely you'd be called in for an interview.

Recommended reads:

• How To Include Your Relevant Coursework On A Resume
• Should I Put In An Incomplete Degree On A Resume?

Listing your relevant degrees or certificates on your business office manager resume is a win-win situation. Not only does it hint at your technical capabilities in the industry, but an array of soft skills, like perseverance, adaptability, and motivation.

In-demand hard skills and soft skills for your business office manager resume

A vital element for any business office manager resume is the presentation of your skill set.

Recruiters always take the time to assess your:

• Technological proficiency or hard skills - which software and technologies can you use and at what level?
• People/personal or soft skills - how apt are you at communicating your ideas across effectively? Are you resilient to change?

The ideal candidate presents the perfect balance of hard skills and soft skills all through the resume, but more particular within a dedicated skills section.

Building your business office manager skills section, you should:

• List up to six skills that answer the requirements and are unique to your expertise.
• Include a soft skill (or two) that defines you as a person and professional - perhaps looking back on feedback you've received from previous managers, etc.
• Create up to two skills sections that are organized based on the types of skills you list (e.g. "technical skills", "soft skills", "business office manager skills", etc.).
• If you happen to have technical certifications that are vital to the industry and really impressive, include their names within your skills section.

At times, it really is frustrating to think back on all the skills you possess and discover the best way to communicate them across.

We understand this challenge - that's why we've prepared two lists (of hard skills and soft skills) to help you build your next resume, quicker and more efficiently:

Top skills for your Business Office Manager resume:

Microsoft Office Suite

CRM Software

Payroll Systems

Project Management Tools

Data Analysis Software

Document Management Systems

Billing Software

Scheduling Software

Communication

Problem-Solving

Time Management

Interpersonal Skills

Organization

Adaptability

Attention to Detail

Team Collaboration

Conflict Resolution

List your educational qualifications and certifications in reverse chronological order.

What are the best certificates to add to your business office manager resume + how to curate your education section

The education and certification resume sections are the underdogs of your business office manager resume.

They showcase to recruiters that you've invested plenty of time to gain valuable and specific know-how, vital for growth.

As far as the resume education section is concerned:

• Detail only advanced education, specifying the institution and timeframe.
• Indicate your forthcoming graduation date if you're in the midst of your studies.
• Consider omitting degrees that don't align with the job's requirements.
• Offer a description of your academic journey if it underscores your notable achievements.

When curating your degrees and certificates on your business office manager resume:

• Select only accreditation that matters to the role
• Niche knowledge that could help you stand out as a candidate (as is within the past few years), should be listed towards the top of your resume
• Include any pertinent data for credibility (e.g. institute name, graduation dates, etc.)
• Irrelevant degrees and certifications shouldn't make it on your resume. Those include your high school diploma and any specializations that have nothing to do with the technical or soft skills that are required for the job

As a final note, if you feel tempted to exclude your education or certification from your resume, don't.

These two sections could help you have a better competitive edge over other candidates - hinting that your professional journey in the industry may be for a longer period of time.

Recruiters find all of these business office manager credentials impressive:

The top 5 certifications for your business office manager resume:

• Project Management Professional (PMP) - Project Management Institute
• Certified Manager (CM) - Institute of Certified Professional Managers
• Certified Business Office Manager (CBOM) - Management and Strategy Institute
• Professional in Human Resources (PHR) - HR Certification Institute
• Facilities Management Professional (FMP) - International Facility Management Association
• How to List GPA on Your Resume
• How To List Certifications On A Resume (Examples Included)

Deciding between a resume summary or objective for your business office manager role

Understanding the distinction between a resume summary and an objective is crucial for your business office manager resume.

A resume summary, typically three to five sentences long, offers a concise overview of your career . This is the place to showcase your most pertinent experience, key accomplishments, and skills. It's particularly well-suited for those with professional experience relevant to the job requirements.

In contrast, a resume objective focuses on how you can add value to potential employers. It addresses why they should hire you and outlines your career expectations and learning goals. Therefore, it's ideal for candidates with less experience.

In the following section of our guide, explore how resume summaries and objectives differ through some exemplary industry-specific examples.

Resume summaries for a business office manager job

• Dynamic Office Manager with over 7 years of experience specializing in operational enhancement and team leadership within the financial services sector. Distinction for restructuring office operations, resulting in a 20% increase in efficiency. Expert in the integration of advanced technological tools and software for office management.
• Highly organized and driven professional transitioning from a 10-year career in health care management to business office management. Adept at coordinating large-scale events and maintaining meticulous records, with a proven track record of enhancing patient care through administrative excellence.
• Exuberant and detail-oriented former high school principal with a decade of experience, bringing strong interpersonal skills and a strategic approach to the field of business office management. Celebrated for improving student success through efficient allocation of resources and a focus on staff collaboration.
• Accomplished Office Manager with 8 years in the legal sector, renowned for driving productivity by leveraging legal software expertise and implementing best practices in document control and client communication. Spearheaded the digitization of client files, reducing retrieval time by 15%.
• Eager to apply my fresh perspective and energetic commitment to efficiently managing office functions and contributing to a harmonious workplace environment. Keen on mastering necessary administrative skills and utilizing my robust organizational abilities to streamline processes for organizational success.
• As a recent Business Administration graduate, I am excited to utilise my academic grounding and passion for optimizing workplace efficiency. I aim to absorb the intricacies of managing a dynamic office environment and to support and energize the staff with effective leadership strategies.

More sections to ensure your business office manager resume stands out

If you're looking for additional ways to ensure your business office manager application gets noticed, then invest in supplementing your resume with extra sections, like:

• Publications;

These supplementary resume sections show your technical aptitude (with particular technologies and software) and your people skills (gained even outside of work).

Key takeaways

• The format and layout of your business office manager resume should reflect on both your career and what matters most to the job you're applying for;
• Use the resume summary and objective to hint at your most prominent accomplishments;
• Always be specific about your experience and consider what value each bullet you curate adds to your business office manager application;
• Consider how your academic background and technical capabilities could further showcase your alignment to the role;
• Your soft skills should contribute to your overall business office manager profile - aligning your personality with skills and results.

Looking to build your own Business Office Manager resume?

• Resume Examples

Alice's resume for a masters scholarship

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Office Manager Resume Sample

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Work Experience

• Maintains office services by organizing office operations and procedures; reviewing and submitting supply requisitions, maintaining office efficiency by planning and implementing office systems, layouts and equipment procurement
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the FWI corporate office as needed
• Develops, maintains and updates both the manual and electronic filing system(s) for the FWI corporate office. Retrieves information from files when needed
• Supports HR team as needed in tasks and/or special projects
• Assist BMI affiliates with questions about BMI’s website, works registrations, reset online account login information, address changes, royalty statements and other issues pertaining to BMI
• Complete and send out all contract requests for BMI affiliates
• Order all office supplies for Atlanta office and urban staff in Los Angeles and New York
• Maintain all office equipment and schedule service calls when necessary
• Create shipping labels, schedule pick-ups for FedEx packages
• Monitor office schedules and track out of office occurrences for final approval
• Research information on songwriters, publishers and producers as needed to present to BMI executives
• Schedule and confirm various meetings with top songwriters, producers, music publishers and music industry executives for Vice President
• Assist Vice President with maintenance of Red-File accounts
• Assist with Directors needs upon request with special projects
• Relay information to all department team members on behalf of Vice President
• Create agendas and schedule bi-weekly creative conference calls with department staff

Professional Skills

• Interpersonal skills, positive attitude, team building skills, excellent decision-making skills, and very effective organizational skills
• Interpersonal skills, positive attitude, team building skills, excellent decision making skills, and very effective organizational skills
• Solid interpersonal skills, excellent problem solving and analytical ability, good organization and prioritization skills, high level of computer literacy
• Superb writing skills with strong spelling, grammar and proofreading skills
• Strong demonstrated skills in multi-tasking and ability to adapt, prioritize competing tasks, and take initiative
• Excellent communication skills including active listening, as well as verbal and written skills in above languages
• Strong organizational skills and problem-solving skills

How to write Office Manager Resume

Office Manager role is responsible for interpersonal, organizational, computer, microsoft, customer, excel, advanced, organization, word, software. To write great resume for office manager job, your resume must include:

• Your contact information
• Work experience
• Skill listing

Contact Information For Office Manager Resume

The section contact information is important in your office manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

• First and last name
• Telephone number

Work Experience in Your Office Manager Resume

The section work experience is an essential part of your office manager resume. It’s the one thing the recruiter really cares about and pays the most attention to. This section, however, is not just a list of your previous office manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office manager position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Office Manager resume experience can include:

• Excellent oral and written communication skills; good computer skills including Word and Excel
• Licensure: None Skills & Abilities: Knowledge of medical terminology, leadership and problem-solving skills, and computer skills
• Strong problem solving and prioritisation skills with Excellent attention to detail
• Strong problem-solving skills, project management and negotiation skills
• Fice management experience, having an operational understanding of how multi-hundred person office environments effectively operate
• Strong communication skills, both verbal and written with the ability to build effective working relationships for FM service delivery

Education on an Office Manager Resume

Make sure to make education a priority on your office manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

• School you graduated from
• Major/ minor
• Year of graduation
• Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office Manager Resume

When listing skills on your office manager resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical office manager skills:

• Proven leadership skills, professional presence, and presentation and/or public speaking skills
• Excellent written, verbal skills and customer service skills and the ability to work with attention to details
• Effective multitasking and prioritizing skills
• Strong understanding of general and advanced accounting and math concepts and strong interpersonal and teamwork skills
• Strong planning and organizational skills and ability to respond appropriately to pressures, deadlines and frequent changes in priorities and schedules
• Strong organizational and critical thinking skills as well as and the demonstrated ability to resolve complex problems

List of Typical Experience For an Office Manager Resume

Experience for office manager resume.

• Demonstrate strong administrative skills with excellent judgment and problem resolution skills and ability
• Multitask and work cooperatively with others. Strong verbal and written communication skills. Strong interpersonal and organizational skills
• Strong communications skills within the company and with vendors (verbal and written skills)
• Excellent written and verbal communication skills, detail orientation and organizational skills are required
• Strong communications skills -- both oral and written; ability to communicate effectively with all levels, internally and externally
• Professional communication skills with experience providing excellent customer service to employees and visitors
• Effective time management and organisational skills with the ability to prioritise their own workload
• Demonstrates strong organizational skills and pro-active, can-do attitude
• Demonstrated ability of strong interpersonal skills
• Relationship management skills, demonstrated leadership, effective people management
• Demonstrated budget management skills and experience
• Interpersonal skills to effectively interact with people at all levels
• Excellent time management skills and ability to multitask and prioritize work
• Demonstrated working experience in organizing and establishing job priorities to meet deadlines in a fast-paced executive office
• Proven analytical and problem-solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
• Advanced customer service skills including experience dealing with customer service issues
• Demonstrate proficiency in English with writing and problem solving skills
• Strong demonstrated working knowledge of, and skill in, the Microsoft Office Suite including Outlook, Word, Excel and PowerPoint
• Excellent computer skills using Microsoft Office and ability to navigate internal timekeeping and IT systems
• Strong communication and interpersonal skills. Dealing with employees and farmers/suppliers
• Strong Microsoft Office skills including ability to create and utilize spreadsheets
• Excellent IT skills i.e. proficiency in Word, Excel
• Excellent communication skills i.e. written and spoken
• Excellent organizational skills with ability to perform in a fast paced environment
• Proficiency in the English language (good verbal and written communication skills)
• Good phone skills for speaking with clients and vendors
• Excellent computer skills in Microsoft Word, Excel, PowerPoint, Outlook and Photoshop
• Good leadership skills - to coach and develop team members
• Strong administration and organisation skills
• Prior experience of office service administration or management or experience in a relevant field
• Fluency of local language and strong English skills
• Strong computer user skills
• Excellent written and oral communications and customer service skills
• Strong interpersonal skills with the natural ability to make and build relationships
• 3) Good energy, multi-tasker, and able manage time effectively
• Able to function with minimal supervision; strong supervisory and public relations skills
• Effective inter-personal and communication skills
• Proven written and verbal communication skills, as well as the ability to handle sensitive client and talent issues in a positive manner
• Excellent interpersonal skills to partner and build relationships with internal customers and key stakeholders
• Fluent oral and written communication skills in English. Good level of French language. Knowledge of another EU language is an advantage
• Excellent communication skills and enthusiasm for working with people with a flexible approach to work
• Strong IT skills, including, Word, Excel, Powerpoint and Outlook
• First class organisational and admin skills backed up with relevant experience
• Excellent written communication skills, with well-structured reports, presentations and general correspondence
• Proven people management and communication skills
• Excellent Microsoft Office skills, especially Excel and Power Point
• Professional communicator with strong oral and written communication skills
• Excellent organizational and time management skillset
• Precision and detail oriented with strong analytical skills
• Experience in Microsoft Office, Suite Wizard, Catermate with advanced skills in Microsoft Excel
• Strong communication skills required, verbal, written and interpersonal
• Approachable personality with excellent communication skills
• The ability to deal with emergencies and work well under pressure is essential, along with excellent communication skills and a focus on your customers
• Strong communication, interpersonal and telephone skills required
• Very good communication, analytical and organization skills
• Customer oriented with strong communication skills
• Highly organized, detail oriented individual with good time management skills
• Strong computer skills, SAP, BW, Microsoft Office, SRS and CN internal Systems
• Very strong computer skills, with heavy knowledge in Microsoft Word and Excel
• Demonstrated experience in functioning independently at the highest assistant level, exercising outstanding professionalism, sound judgment
• Multitask and operate in an environment of frequently changing priorities and managing the demands of a quickly growing workforce
• Ensures all IT related requirements and resources are working effectively, liaising with the IT Manager as appropriate
• International experience gained through living and working abroad, and/or educational experience abroad
• Proficiency in MS Office programs (including exceptional Excel skills) and the ability to learn to navigate Company databases, read, and run reports
• Be interested in learning new things and develop into new skills
• Experience managing multiple priorities successfully
• Computer experience including experience with MS Excel
• Experience in a healthcare setting required, or an equivalent combination of education and experience

List of Typical Skills For an Office Manager Resume

Skills for office manager resume.

• Excellent interpersonal skills, professional presentation, and the ability to communicate effectively through various communication media required
• Solid MS office skills essential with strong working in Excel
• Demonstrated organizational skills and experience, including time management
• Strong project management skills; ability to handle multiple competing priorities
• Computer skills – Excellent, MS products including Word, Excel, Outlook and PowerPoint. Experience in AS400, and web based programs an asset
• Experience in an office setting and excellent verbal and written communication skills
• Strong organizational skills and ability to respond appropriately to pressures, deadlines, frequent interruptions and changes in priorities and schedules
• Self motivated with good organizational and prioritization skills
• Great communication skills and the ability to work effectively with a spectrum of personalities and minimal oversight
• Excellent computer skills and strong proficiency with MS Office suite of software
• Strong business writing skills including the formatting of various types of correspondence
• Excellent problem solving skills ,able to think through likely cause of problems before referring to others
• Strong organisational skills used to juggling a demanding workload
• Solid planning, organizational, multi-tasking capability, management of high volume of emails and time management skills
• Excellent time management, planning and organizational skills; capable of managing multiple tasks
• Excellent listening, oral, written and keyboarding skills
•  Strong organizational skills encompassing affinity with IT supporting tools
• Strong organization, problem-solving and analytical skills are needed
• Excellent communication skills – both oral and written (business writing necessary)
• Strong multitasking ability, organisational skills and able to work independently
• Excellent computer skills in a MS Windows environment including Word, Excel, and PowerPoint is required
• Tactful and good judgment in confidential situations and proven experience interacting with senior leaders of the organization
• Excellent leadership, communication, organizational, problem-solving, telephone, and follow-up skills
• Good decision-making skills required to meet and/or maintain all projected completion dates of assigned tasks
• Strong IT and typing skills
• Good team working skills and the confidence to lead and motivate a team
• Excellent communication skills, written , verbal and listening
• Strong interpersonal communication skills, including both verbal and written; ability to interface with all management levels, both internal and external
• Strong work ethic and leadership, and project management skills
• Effective communication skills in formal and oral presentations
• Strong and proactive communication skills
• Excellent communication skills with the ability to organize and present work in a methodical and efficient manner
• Excellent management skills, highly organised with the ability to plan, manage and deliver to deadlines
• Excellent interpersonal skills - able to relate to Executive Board members, Members, staff and stakeholders at all levels
• Strong supervisory, communication and organizational skills
• Strong computer skills in MS Office/Windows including Outlook, Excel and Word
• Excellent administration, time management and organisational skills
• Able to manage and respect budget demonstrating good financial management skills
• Confident with excellent interpersonal skills
• Work with site leadership to develop a process that ensures that the offices operate smoothly and all requests are handled effectively
• Strong interpersonal skills and the ability to work with staff at all levels in a team environment
• Exceptional customer service skills, including experience interacting with a diverse clientele and upset or angry individuals
• Effectively manage and delegate projects necessary to ensure a good working environment
• Displays good communication skills, both verbal and written
• Good interpersonal skills—ability to negotiate with suppliers
• Excellent computer skills, MS Word, MS Excel, PowerPoint, Outlook, etc
• Strong Dropbox, MS Excel, Word & PowerPoint and Google email/calendar/doc skills
• Strong organizational skills and ability to maintain high level of confidentiality is essential
• Exhibited leadership, problem solving, collaboration and strong communication skills
• Recognize workload priorities and plan effectively
• Good intrapersonal skills
• Superb writing, editing, and proofreading skills including the ability to understand and translate their mission and interests
• Advanced skills in writing, editing, and proofreading
• Develops guidelines for prioritizing and understands work activities evaluating effectiveness and modifying activities as necessary
• General office skills such as multi-line phone, copying, filing, etc
• Prior experience verifying insurance and obtaining authorizations from insurance companies
• Analytical skills to review, compare and make decisions regarding personnel, staffing issues and the production environment
• Advanced word processing/typing skills
• Public speaking & presentation skills targeted to groups ranging from 15 to 80+ people
• Possesses exemplary skills in general administrative matters such as typing, filing,
• Good knowledge of Belgian legal requirements for financial reporting and of Belgian accounting rules is a strong advantage
• Responsible for ensuring administrative operations are running effectively
• Prior experience in office management, marketing, visual merchandising and/or event
• Manage multiple projects at once; multi-tasking skills required!

List of Typical Responsibilities For an Office Manager Resume

Responsibilities for office manager resume.

• Three to five years of office experience in a manufacturing or warehouse environment, including prior supervisory experience
• Prioritize and demonstrate excellent time management
• Possess research skills for gathering, organizing and presenting client data using Excel, Google Apps and PowerPoint
• Apply sound problem solving skills and work independently
• Solid administrative experience working in a corporate environment
• Five (5) or more years of management experience in a healthcare setting or the equivalent combination of education and experience
• Experience with office management in a professional environment and excellent understanding of FINRA/SEC rules & regulations
• Proficient accounting knowledge and skills
• Intermediate level computer skills using Microsoft Office
• Prior experience managing a staff of 4+ individuals
• Communicate effectively both verbally and in writing and with a very diverse population
• Proven experience in financial reporting to the European Commission and other donors
• Beyond amazing organisational skills!!
• Very proficient with Word, Excel, Power point, QuickBooks, Outlook, and keyboarding skills
• Detailed oriented and outstanding organizational skills
• Exhibit initiative, creativity and problem solving skills
• Prior legal real estate, lending or title insurance related experience required
• In-depth knowledge of office management practices and procedures; strong experience with fiscal tracking and operations, budget support
• Cost tracking skills
• Light cost accounting skills
• Experience in a corporate IT/Operations environment, including significant cross-functional project management experience
• Effectively work with vendors, employees, and management to ensure the smooth operation of the administrative functions of the office
• Experience in an office or facilities manager/administrative assistant role with startup and/or experience in a hyper-growth organization
• Intermediate to advanced skills in Microsoft packages, SAP and Objective
• Superior customer service skills and the ability to multi-task in a busy environment
• Creating and maintaining effective office process including site and building access, site security, staff and visitor safety and well-being
• Scheduling and prioritizing Portfolio Director’s and his staff’s meetings, teleconferences/video, teleconferences,
• Accounting experience handling accounts payable and receivables
• Purchasing equipment, supplies and goods
• Working experience of at least 2 years in Logistics / organizational business
• Setting priorities of the work flow as required
• Managing the effective provision of all support services to the Brighton Directors and Consultants
• Moving or real estate experience
• Assist with managing employees’ workplace experience, including coordinating company social events that take place during and after business hours
• Min. 3 years’ experience in a similar role, a track record of having an impact creating great working environments
• Proven track record for successful supplier management, managing purchasing operations, sourcing initiatives and cost savings, office management
• Capable of prioritizing departmental needs and managing time during busy periods
• Required of progressively responsible purchasing experience, including management responsibilities
• Experience in building or transforming procurement organizations
• Experience with UCF budget management, purchasing, hiring and payroll procedures
• Prioritize responsibilities while meeting conflicting deadlines
• Experience working with and/or managing payroll systems
• Experience of working in a demanding, high calibre commercial organization
• Experience working with teams of 50-100 people, and being the glue that holds them together
• Experience with human resources and coordinate hiring processes and on-boarding of new employees
• Previous HR experience, on-boarding, sourcing, etc
• General Human Resource experience, specifically handling health care signups, 401k signups, and managing other Human Resource functions
• Experience handling health care signups, 401k signups, and managing other Human Resource functions
• Solid understanding of Accounting processes
• Support arranging local client meetings. Making sure they get a good welcome
• Handle all parking validations and parking access for both visitors and staff
• Prioritize the P&D paperwork to dock for timely loading daily; call taking and customer service
• Self-motivated, able to work on own initiative, with a high aptitude for learning and producing excellent results
• Three years of professional experience providing accounting and office management services
• Experience with administration; calendar, meeting coordination, supporting executives
• Experience managing and motivating a team
• Experience in supporting or conducting internal audits would be an advantage
• 2 – 5 years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
• Knowledge and experience of accounting and bookkeeping practices. Accurate data entry and exceptional attention to detail
• Experience working for one of the fastest growing ecommerce companies in the world
• Effective control of all incoming and outgoing calls
• Establish good and considerate working relationships with all staff in the organisation, demonstrating respect for their own roles and responsibilities
• Use effective decision-making and problem-solving techniques
• Experience with contract processing, general project set-ups, working with budgets, billings, change orders and HR functions/payroll
• Accounting Management experience in a manufacturing environment
• Experience in creating and managing budgets, office procedures and policies
• Demonstrates a broad company knowledge which includes learning and understanding corporate policies and procedures, organizational structure
• Previous experience with accounting, data and administrative management practices and procedures
• Demonstrated success as an office manager in a similar environment (we are 300+ in this office and growing)

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How To Become A Medical Office Manager In California | NCC Guide

Are you interested in a career that combines healthcare and administration? Becoming a medical office manager in California might be the perfect path for you. Medical office managers play a crucial role in ensuring the smooth operation of healthcare facilities, overseeing administrative tasks, and supporting medical staff. This blog post will guide you through the steps to becoming a medical office manager in California, from education and experience to certification and job search tips.

Educational Requirements

To start your journey as a medical office manager, you'll need a solid educational foundation. At a minimum, a high school diploma or GED is required. However, most employers prefer candidates with a minimum of an associate's degree in healthcare administration, business administration, or a related field. Courses in medical terminology, healthcare law, and business management can be particularly beneficial.

Recommended Education Path:

• High school diploma or GED
• Healthcare Administration
• Business Administration
• Public Health
• Medical Terminology
• Healthcare Law and Ethics
• Health Information Management
• Business Management

NCC’s online Healthcare Administration program meets the educational needs for becoming a medical office manager in California by offering an Associate of Applied Science Degree in Healthcare Administration. The program includes essential courses like medical terminology, healthcare law, and business management, providing a comprehensive foundation for healthcare administration roles. For a complete list of classes, check out the NCC’s Healthcare Administration Classes .

Job Search and Application Process

When you're ready to start your job search, explore job openings on healthcare job boards, hospital websites, and professional association job listings. Tailor your resume and cover letter to highlight your relevant experience and skills. During interviews, be prepared to discuss your administrative experience, problem-solving abilities, and knowledge of healthcare management.

Job Search Resources:

• Healthcare job boards (e.g., Indeed, Glassdoor, LinkedIn)
• Hospital and clinic websites
• Professional associations (e.g., MGMA, AAMA)

Resume and Cover Letter Tips:

• Highlight relevant education and certifications
• Emphasize administrative and leadership experience
• Include specific achievements and examples of problem-solving

Interview Preparation:

• Research the healthcare facility
• Prepare to discuss your experience and skills in detail
• Practice common interview questions for administrative roles

NCC supports gaining experience essential for aspiring medical office managers through its comprehensive Career Services Department. They provide:

• Resume Preparation: Craft compelling resumes.
• Interview Preparation: Master interview skills.
• Application Assistance: Guidance on completing job applications.

This support helps students transition from education to professional roles. For more details, visit the NCC Career Services .

Gaining Experience

Experience in the healthcare industry is essential for aspiring medical office managers. Begin by seeking entry-level administrative positions in healthcare settings such as hospitals, clinics, or private practices. Roles like medical receptionist, administrative assistant, or billing clerk can provide valuable experience. Additionally, consider internships or volunteer opportunities to gain hands-on experience and build your resume.

Entry-Level Positions to Consider:

• Medical Receptionist
• Administrative Assistant
• Medical Billing Clerk

Ways to Gain Experience:

• Internships in healthcare facilities
• Volunteer opportunities at hospitals or clinics
• Part-time positions in healthcare administration

After gaining practical experience in the healthcare industry, the next crucial step is to enhance your qualifications through certification and specialized training. This not only solidifies your knowledge but also makes you a more competitive candidate in the job market.

Certification and Training

While certification is not always mandatory, it can significantly enhance your job prospects and credibility. Certifications such as the Certified Medical Manager (CMM) or Certified Medical Office Manager (CMOM) demonstrate your expertise and commitment to the profession. Various training programs and certification courses are available in California, both online and in-person, to help you prepare.

Popular Certifications:

• Certified Medical Manager (CMM)
• Certified Medical Office Manager (CMOM)

Training Programs:

• Online certification courses
• In-person workshops and seminars
• Continuing education programs offered by professional organizations

Benefits of Certification:

• Increased job opportunities
• Higher earning potential
• Recognition of expertise and professionalism

Pursuing certification and specialized training solidifies your knowledge and makes you a more competitive candidate in the job market. By investing in these credentials, you can enhance your career prospects, gain recognition for your expertise, and unlock opportunities for advancement in the healthcare administration field.

Taking the Next Step: Embark on a Rewarding Career as a Medical Office Manager in California with NCC!

Becoming a medical office manager in California requires dedication, education, and experience. By following the steps outlined in this blog post, you can embark on a rewarding career in healthcare administration. Stay focused, seek opportunities for growth, and continue learning to achieve your professional goals. If you're ready to take the next step, consider reaching out to a career advisor or exploring NCC’s online Healthcare Administration program in California to get started.

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Office Manager F/H

Description  & rôle.

L'Office Manager est un professionnel de la gestion et de l'administration d'une entreprise. Il joue un rôle important dans son fonctionnement quotidien. En effet, il est responsable de la gestion des installations et des équipements , de l' approvisionnement en fournitures de bureau , de la gestion des contrats de service et de la supervision du personnel administratif .

Cette fonction a pour but d’ assurer une coordination efficace et une gestion optimale des ressources entre tous les services de l’entreprise. C’est pourquoi il travaille en étroite collaboration avec les autres départements.

Hiérarchiquement, l'Office Manager se situe généralement en dessous des cadres dirigeants, tels que le PDG ou le Directeur Général, mais au-dessus du personnel administratif.

Le métier d'Office Manager n’est pas exactement le même dans toutes les entreprises, les missions varient et cela dépend de la taille et de la structure. Dans une petite entreprise, il peut être responsable de toutes les fonctions administratives , tandis que dans une grande entreprise, il sera manager d’une équipe de professionnels de l'administration.

L’Office Manager est un professionnel polyvalent et essentiel. Ses responsabilités peuvent être variées, mais elles sont toutes axées sur la gestion et l'optimisation des ressources pour permettre à l'entreprise d'atteindre ses objectifs et pour assurer le bon fonctionnement de l'entreprise.

Autres appellations

• Responsable Services Généraux F/H
• Assistant Services Généraux F/H
• Responsable des Opérations F/H
• Responsable des Installations F/H
• Responsable de l’Administration F/H

Rémunérations

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0-10 années d’expérience

40k à 50k €

Plus de 10 ans d’expérience

50k à 60k €

Missions principales

En tant qu'assistant du dirigeant de la structure, l’Office Manager prend en charge toutes les opérations administratives afin de lui permettre de se concentrer sur la stratégie de l'entreprise.

Dans ce métier, l’Office Manager filtre toutes les entrées téléphoniques et courriers pour ne retenir que les informations importantes et les transmettre par la suite à la direction. Il prépare les commandes de fournitures de bureau, et se charge de toutes les opérations administratives.

Pour suivre l’évolution de l’entreprise, l’Office Manager est en charge de la rédaction des synthèses et des reportings qu’il doit ensuite également transmettre à la direction. En effet, cet emploi consiste à élaborer et présenter des rapports et des bilans complets pour rendre compte de l'activité de l'entreprise.

En tant que responsable du budget et de la comptabilité , il veille à ce que toutes les dépenses soient justifiées et que les comptes soient équilibrés.

Et enfin, dans ce métier, l’Office Manager, doit assurer la communication dans l'entreprise en veillant à ce que les informations circulent de manière fluide entre les différents services.

Vous recrutez des profils en Assistanat & Office Management ?

Découvrez nos équipes spécialisées

Compétences

• Maîtrise des logiciels bureautiques : dans cet emploi, il est indispensable d’être à l'aise avec les outils informatiques couramment utilisés, tels que les logiciels de traitement de texte, les tableurs et les bases de données. Généralement, il s’agit de la suite Office Microsoft avec Word, Excel, PowerPoint…
• Excellent niveau de français : l'Office Manager se doit d'être excellent en français à l’écrit (pour la rédaction du courrier et des différents documents) comme à l’oral (pour les différentes prises de parole, appels téléphoniques, négociations, accueil de visiteurs dans les bureaux…)
• Anglais courant : dans la plupart des postes d’Office Manager il est nécessaire d’avoir de bonnes notions en anglais afin de pouvoir d’adapter face à des interlocuteurs étrangers.
• Organisation : la fonction d’Office Manager est pleine de missions, il est primordial de pouvoir toutes les gérer et de surtout ne pas en oublier.
• Sens de la confidentialité : ce poste demande de la discrétion face aux informations sensibles auxquelles l'Office Manager aura accès.
• Polyvalence : les missions confiées sont variées, l’Office Manager doit pouvoir passer d’une mission à une autre.
• Aisance relationnelle et sens de la communication : c'est un emploi qui demande de nombreux échanges avec des interlocuteurs de tous niveaux. Il est donc important pour l’Office Manager de se sentir à l’aise. De même pour pouvoir manager les équipes du pôle assistanat.
• Adaptabilité : faire face à d’éventuels problèmes en toute autonomie est un savoir-faire important dans ce métier.

Il n'existe pas de formation particulière pour être Office Manager. Après n’importe quelles études il est possible d’accéder à cet emploi.

Niveau Bac +2

• Formation en statistiques ou informatique avec une expérience en développement et manipulation de données

Niveau Bac +5

• BTS Assistanat, Gestion PME/PMI, Comptabilité
• IUT Gestion des Entreprises et de l’Administration (GEA)
• Master Office Manager
• Master Formation Management

Quels salaires pour les fonctions de l'Assistanat, du Sécrétariat et de l'Office Management ? Étude des salaires et des fonctions de l'Assistanat

• Réalisée par nos spécialistes du recrutement, cette étude des salaires et des fonctions se fonde sur les missions réalisées pour nos clients et sur les entretiens candidats menés par nos équipes au cours des 12 derniers mois.

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Politique de Confidentialité | Accessibilité | Gestion de vos données et confidentialité Legal Notice -->

Morgan Philips Group, société anonyme de droit luxembourgeois dont le siège social est situé 74, avenue de la Faïencerie, L-1510 Luxembourg, immatriculée au Registre du commerce et des sociétés de Luxembourg sous le numéro B 177 178.