cover letter of administration manager

Resume Worded   |  Career Strategy

14 administration manager cover letters.

Approved by real hiring managers, these Administration Manager cover letters have been proven to get people hired in 2024. A hiring manager explains why.

Table of contents

• Administration Manager
• Senior Administration Manager
• Senior Administration Specialist
• Senior Administrative Coordinator
• Office Administrator
• Office Manager
• Administrative Assistant
• Alternative introductions for your cover letter
• Administration Manager resume examples

Administration Manager Cover Letter Example

Why this cover letter works in 2024, quantifiable achievements.

This cover letter highlights specific, measurable accomplishments, which demonstrates the candidate's ability to bring tangible results to the company. Always provide examples of your past successes to showcase your skills and value.

Confidence and Relevance

By expressing confidence in their skills and emphasizing their relevance to the company's needs, the candidate shows they are well-suited for the role. Be assertive in showcasing your experience and its relation to the job requirements.

Excitement for the Role

Expressing genuine enthusiasm for the role and company indicates that you're not just applying to any job, but specifically seeking to join this organization. Show that you've researched the company and are excited about the unique aspects of the position.

Connect with the company's product

Sharing a personal experience with a company's product can really make you relatable. By telling us how you began your journey with Google via Google Docs, you're showing us that you're already familiar and comfortable with the company's culture and ethos. You're not just a random applicant, but someone who genuinely appreciates and understands what the company does.

Quantify your leadership

Numbers are your best friends when it comes to demonstrating your skills. By telling us that you led a team of ten and achieved a 30% increase in efficiency, you're showing us tangible proof of your leadership skills and your ability to generate results. This is exactly the kind of evidence hiring managers are looking for.

Demonstrate cost savings

When you mention that you developed a system that resulted in a 20% cost reduction, you're telling us that you're not just good at managing, but also at strategizing and optimizing. The fact that you're quantifying this tells us that you're detail-oriented and conscious of the bottom line, which is a great trait for a manager.

Highlighting Key Achievements

The cover letter does an excellent job of showcasing the applicant's past successes. When you discuss tangible improvements you've made at past roles, like increasing efficiency or reducing project times, you demonstrate your value. It's not just about what you've done, but the impact of your actions. This gives the hiring manager a clear picture of what you are capable of achieving.

Show Passion for the Company

The applicant has done their research about Google and shown enthusiasm for the company's ethos. Mentioning a desire to apply your skills on a larger scale at Google connects your personal goals to the company's mission. It tells the hiring manager that you're not just looking for a job, but a place where you can truly make a difference.

Relating Past Experience to Future Roles

By connecting past achievements with how you can contribute to the new role, you are showing how your skills are transferrable. This gives the hiring team confidence that you can handle similar responsibilities at Google and that you're ready to hit the ground running.

Express Interest in Company Values

Sharing your excitement for the company's values and innovation is a great way to show alignment. It suggests to the hiring team that you'll fit well into the company culture, which is often as important as your skills and experience.

Connect your passion with the job

When you link your excitement and passion directly to the administration manager position, it shows me you're not just looking for any job, but one where you can truly make an impact.

Showcase your problem-solving skills

Detailing specific problems you've encountered and how you solved them tells me you're not only observant but proactive in creating solutions, a must-have skill for an effective administration manager.

Highlight your team-building abilities

Stressing the importance of adaptability, communication, and a positive team dynamic demonstrates your understanding that success in an administration manager role isn't just about processes, but about people too.

Align with the company's goals

By expressing your enthusiasm for the company's values and showing how your past experiences connect, you're telling me you will fit right in and contribute to our goals as an administration manager.

End with a strong call to action

Thanking me for considering your application and expressing eagerness to discuss your fit further shows confidence and initiative, traits I value in candidates for administration manager roles.

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Match your ambition with the company’s mission

Starting with how the company’s commitment resonated with you highlights your alignment with their culture.

Illustrate leadership and efficiency improvements

Detailing instances where you’ve led teams and optimized processes proves your ability to manage effectively.

Showcase relationship-building and innovation

Emphasizing your knack for fostering strong relationships and enhancing operations positions you as a dynamic leader.

Demonstrate inspiration by the company’s objectives

Sharing your admiration for the company’s approach to customer service and problem-solving shows your enthusiasm for the role.

Anticipate contributing to the company’s success

Ending with a look forward to discussing how you can add value underlines your proactive attitude and readiness for the role.

Start with a connection

Starting your cover letter by mentioning what you admire about the company shows you know who they are. It sets a positive tone.

Show your administration manager impact

Talking about specific achievements gives a clear picture of what you can do. It's proof you can handle the job.

Confidence matters

Stating your confidence in your abilities reassures the hiring manager. It shows you believe you can meet their needs.

Highlight teamwork in administration

Expressing excitement to work with the team shows you're not just about tasks but also about people. It's important in collaborative roles.

Close with anticipation

Ending your letter by looking forward to a discussion about your fit shows eagerness and professionalism. It's a strong close.

Senior Administration Manager Cover Letter Example

Touch on early interest.

Sharing your early interest in IBM from your university days is a great move. This shows us that your passion for IBM has been long-standing and is genuine. It also tells us that you have an understanding of the company on a deeper level, which definitely adds some weight to your application.

Showcase logistical skills

Mentioning that you led a team to successfully coordinate a company-wide move, you're showing us that you're comfortable with large-scale logistical challenges. This tells us that you're not just a manager but also a leader who can handle complex projects and still ensure smooth operations.

Highlight innovative strategies

By outlining how you introduced a vendor management system that streamlined processes and reduced costs, you're showing us your ability to innovate and improve systems. This ability to think outside the box is definitely a plus, especially for a company like IBM that values continuous improvement.

Senior Administration Specialist Cover Letter Example

Showcase your skills through past experiences.

In your cover letter, it's crucial to demonstrate how your previous experiences have honed the skills you'll need in the role you're applying for. Here, you've showcased how you've used effective administration to foster a culture of openness, which is a great example of your leadership abilities.

Define Your View of Successful Administration

Reinforcing your understanding of successful administration as more than logistics helps the hiring manager understand your perspective and approach to the role. This insight into your professional philosophy can help you stand out as a well-rounded candidate.

Align with Company's Mission

Expressing alignment with the company's mission and values speaks volumes about your fit within the company. When you're excited about working for a company that values bold ideas, it signals to the hiring manager that you're likely to thrive and contribute positively to the company culture.

Express the Impact of Your Initiatives

Sharing the positive outcomes of your past initiatives, like improved morale, provides a more comprehensive picture of your achievements. It shows that you understand the importance of a well-functioning team in overall company performance.

Show Enthusiasm for Excellence

Your enthusiasm for a team that sets the bar for excellence and innovation shows that you're eager to contribute and strive for the best. This indicates to the hiring manager that you're likely to be a motivated and ambitious addition to their team.

Senior Administrative Coordinator Cover Letter Example

Express excitement for the position.

Showing genuine excitement about the senior administrative coordinator role immediately grabs my attention and sets a positive tone for the rest of your letter.

Demonstrate your organizational prowess

By sharing specific examples of how you've improved productivity and efficiency in the past, you're proving you have the skills necessary to excel as a senior administrative coordinator.

Emphasize your soft skills

Pointing out your attention to detail, proactive communication, and positive attitude highlights the essential soft skills for success in a senior administrative coordinator role.

Share your mentoring experience

Mentioning your experience in mentoring shows me you're not just capable of handling your responsibilities but also contributing to our culture and helping others grow, a valuable trait for a senior administrative coordinator.

Invite further discussion

Concluding your letter by looking forward to discussing how you can contribute indicates you're proactive and genuinely interested in joining our team as a senior administrative coordinator.

Personal connection makes a difference

Mentioning a long-term admiration for the company shows genuine interest. It's more than just a job for you.

Demonstrate your senior administrative coordinator achievements

Quantifying your success with clear metrics stands out. It shows you can measure and value your impact.

Detail orientation is key

Stressing your attention to detail and ability to prioritize tasks addresses core needs of the role. It reassures your capability to manage complex duties.

Teamwork enthusiasm

Expressing excitement about working with a dedicated team highlights your collaborative spirit. It's essential for a harmonious workplace.

End on a note of openness

Ending your letter with an invitation for further discussion shows you're open and ready for the next step. It's a proactive approach.

Office Administrator Cover Letter Example

Show enthusiasm for the office administrator role.

Expressing excitement about the job and how it aligns with your passions makes your application memorable.

Highlight your problem-solving skills

Mentioning specific achievements where you improved processes or saved costs demonstrates your capability to handle responsibilities efficiently.

Emphasize your proactive nature

Showing that you are organized and helpful positions you as a valuable team player.

Connect your values with the company’s

Pointing out how your experience supports the company’s goals strengthens your case as the right fit for the team.

Express eagerness for the discussion

Closing with an anticipation for an interview signals your genuine interest in the role and contribution to the company’s success.

Office Manager Cover Letter Example

Show your excitement for the company culture.

When you mention your attraction to the company's supportive environment, you connect your personal values with the company's. This makes you a more compelling candidate.

Highlight your contributions to efficiency

By detailing how you've improved processes and saved costs, you show a clear, positive impact on your current role. It's important to quantify these achievements, as it offers concrete evidence of your capability.

Emphasize your communication and relationship-building skills

Stating your ability to communicate and build relationships underscores your role as a team player and your potential to contribute positively to the workplace culture.

Express enthusiasm for teamwork

Your eagerness to join a team that values support and positivity resonates well with employers looking for candidates who not only have the skills but also fit well with the team dynamics.

Closing your letter by looking forward to a discussion about your fit for the role shows initiative and eagerness. It's a good strategy to encourage a response.

Show your passion for the company culture

Expressing a genuine interest in the company's culture and values makes your application stand out. It shows you've done your homework and are not just looking for any job but are specifically interested in being part of their team.

Highlight your office management achievements

When you detail your past successes, it gives me a clear picture of what you can do. Mentioning specific achievements like reducing costs or improving team morale tells me you're not just capable, but you've actually made a tangible difference before. This is exactly what we need.

Stress on your proactive and problem-solving skills

A proactive attitude and strong problem-solving abilities are gold in the role of an office manager. Your confidence in these areas reassures me that you're ready to tackle challenges and are equipped to enhance our workplace.

Connect your goals with the role

Explaining why the role excites you bridges the gap between your aspirations and the job's responsibilities. It shows you're not just interested in any position but are motivated by what this specific role entails, especially working with a diverse team towards innovation.

Express eagerness to discuss your contribution

Closing your letter with an anticipation to discuss how you can contribute signals your readiness and eagerness to become a part of the team. It's not just courteous; it's a strategic way of inviting further conversation.

Administrative Assistant Cover Letter Example

Connect with the company’s mission.

Expressing excitement about the company's focus on innovation and customer service immediately aligns you with their goals, making you a more attractive candidate.

Detailing specific instances where you've anticipated needs and solved problems highlights your proactive approach and your ability to significantly contribute to the team’s success.

Highlight your attention to detail

Your keen attention to detail and proactive approach are crucial traits for an administrative assistant. Emphasizing these skills shows you understand what the role entails and that you excel in these areas.

Express enthusiasm for contributing to team goals

Showing eagerness to support the company's mission and work within a team dedicated to innovation demonstrates that you're not just seeking any job, but one where you can truly make a difference.

Ending your letter with an invitation to discuss how you can contribute to the company encourages the hiring manager to take the next step, potentially leading to an interview.

Alternative Introductions

If you're struggling to start your cover letter, here are 6 different variations that have worked for others, along with why they worked. Use them as inspiration for your introductory paragraph.

Cover Letters For Jobs Similar To Administration Manager Roles

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Administration Manager Cover Letter Example (Free Guide)

Create an administration manager cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a position as an administration manager? Our comprehensive cover letter guide will help you get the job of your dreams. From how to structure your letter to what to include, we'll provide all the tips and tricks to crafting a compelling and effective cover letter.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Dear Hiring Manager,

I am excited to apply for the position of Administration Manager at ABC Company. With my extensive experience in office management, I am confident that I am the best candidate for this role.

In my current role as an Office Manager at XYZ Company, I have been responsible for the day-to-day operations of the office, including overseeing administrative functions, managing budgets, and providing customer service support. Furthermore, I have implemented several cost-saving measures, improved efficiency, and increased customer satisfaction. I have also been responsible for coordinating events, managing databases, and ensuring that the office remains compliant with all applicable laws and regulations.

I possess the necessary skills to excel in the role of Administration Manager at ABC Company. I am highly organized and detail-oriented, with excellent communication skills. I am also adept at multitasking and working under pressure. Additionally, I am proficient in Microsoft Office, QuickBooks, and other software programs.

I believe my qualifications and experience make me an ideal candidate for this role. I am confident that I can bring a great value to your team. Thank you for your time and consideration. I look forward to hearing from you.

Sincerely, [Your Name]

Why Do you Need a Administration Manager Cover Letter?

• A cover letter for an Administration Manager position is essential when applying for a job in the field.
• It is a way for you to introduce yourself to the employer, explain your qualifications, and highlight your credentials for the role.
• It also gives you the opportunity to express your enthusiasm for the position, and why you believe you would be a good fit for the job.
• A well-written cover letter can make all the difference in getting your foot in the door and landing an interview.
• It shows the employer that you are serious about the job and have taken the time to craft a professional letter.
• It also allows you to provide further details about your skills, experiences, and expertise that would be relevant to the role.
• Your cover letter can also be used to demonstrate your knowledge of the company, and why you would be a great addition to their team.

A Few Important Rules To Keep In Mind

• Keep your cover letter brief and to the point. Focus on the qualifications that make you an ideal candidate for the position.
• Use a professional and business-like tone. Avoid overly informal language.
• Address the cover letter to the specific person to whom you are applying.
• Show enthusiasm for the role and the organization.
• Highlight your relevant experience and qualifications.
• Explain why you are the best choice for the position.
• Proofread your letter for errors and typos.
• Include your contact information in the letter.
• End the letter with a polite closing.

What's The Best Structure For Administration Manager Cover Letters?

After creating an impressive Administration Manager resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Administration Manager cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Administration Manager Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As an experienced Administration Manager, I have the skills and qualifications necessary to contribute to the success of your organization. I am confident that my extensive knowledge of office operations, strong organizational and time management abilities, and excellent customer service skills will make me an asset to your team.

In my current role as an Administration Manager, I manage all aspects of day-to-day office operations, including scheduling, customer service, maintaining records, and managing staff. I also oversee inventory management and budgeting. My experience has allowed me to develop an eye for detail and accuracy, both of which have been essential in maintaining efficient operations.

I am adept at people management, and I have successfully trained and supervised staff in a variety of departments. I am also experienced in developing and implementing new protocols and procedures to streamline operations. As an experienced leader, I am able to motivate and inspire teams to reach their highest potential.

I am also comfortable working with a variety of computer programs, including Microsoft Office Suite, QuickBooks, and several customer database programs. My experience in data entry and record-keeping is also an asset in this role.

I possess excellent communication skills and am able to quickly build relationships with both clients and colleagues. I am also highly organized and enjoy working in a fast-paced environment. I am confident that I am the right candidate to fill the Administration Manager position and would welcome the opportunity to discuss my qualifications further.

Thank you for your time and consideration.

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing an Administration Manager Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not highlighting your qualifications for the job.
• Not including a professional summary.
• Including irrelevant information.
• Making the letter too long.
• Using passive language.
• Not addressing the letter to a specific person.
• Using generic phrases.
• Not proofreading your letter.
• Failing to include contact information.
• Not customizing the letter for each job application.

Key Takeaways For an Administration Manager Cover Letter

• Highlight your experience in both administrative and managerial roles.
• Demonstrate your ability to work both independently and as part of a team.
• Show how you successfully handled multiple projects and tasks.
• Demonstrate your knowledge of relevant computer software and technology.
• Showcase your excellent communication and interpersonal skills.
• Emphasize your ability to work effectively under pressure and tight deadlines.
• Highlight any additional certifications or qualifications you have.