job application letter for email

Write to us at

[email protected], your submission has been received, 20 best job application email samples & templates designed to get responses.

Trusted by 30000+ small businesses

Get Business Email

No domain name required

Business Email

Without Domain Name

Introduction

In today's competitive job market, standing out is the name of the game. Whether you're a seasoned pro or a fresh grad, these email templates are your secret weapon to making a kickass impression and landing that dream job.

Finding the perfect job can be tricky. But don't worry; we've got your back! We've handpicked 20 exceptional job application email templates, each tailored to tackle specific challenges you might face. From crafting attention-grabbing intros to nailing those salary negotiations , we've got practical and actionable templates that will seriously level up your job application game.

Let's dive in and get you on the fast track to job-hunting success! Ready? Let's go!

Essential Tips for Crafting Memorable Job Application Emails

In the journey of job-hunting, whether you're just dipping your toes or have been around the block, crafting a job application email that stands out is a skill unto itself. This guide is here to help you do just that. With these tips, you'll be able to infuse your application emails with a casual yet engaging tone, showcasing not just your professional accomplishments but your personality too. So, let's dive in and give your application emails that extra pizzazz that gets you noticed!

Crafting Emails That Stand Out: Put some personality in your email! Customize it to the job and the company. A catchy subject line and a friendly "Hello [Recipient's Name]" can go a long way.

Grabbing Attention from the Get-Go: Be bold and get right to the point. Show them you know about the company and are excited about the role.

Highlighting Accomplishments That Impress : Forget about just listing jobs; talk about what you've achieved. You got numbers or incredible examples to show how you rocked it? Even better.

Create a sense of urgency with action verbs: Let's keep things moving - use action verbs. "Led," "enhanced," "delivered" - these kinds of words make you sound like you mean business.

Navigating the Art of Persistence: No word after a week or two? It's cool to send a follow-up email. Just keep it chill and professional.

Gratitude and Professionalism Post-Interview: After your interview, send a thank-you note. It's a neat little way to show you're keen and is a nice thing to do.

Addressing Career Breaks with Confidence: Had a career break? No biggie. Own it in your email, and talk about what you did then and what you learned.

Short and Sweet Emails that Pack a Punch: Keep your email short and sweet.  Let AI be your editor . Powerful sentences, a clear message - that's how to do it.

Tactfully Discussing Compensation: If money talk is needed, keep it cool and respectful. Do your homework on typical salaries so you're in the know.

The Power of Networking Emails: Networking emails can open doors, so don't be shy to send them out. Remember to be friendly, clear about what you want, and show how the connection could be a win-win.

Turning Setbacks into Opportunities: Didn't land the job? Use it as a chance to grow. Thank them for the opportunity, let them know you're still interested, and ask for feedback to improve.

Wrapping Up Your Email with Impact: Leave a lasting impression. Ask for the next step, show you're psyched about the role, and thank the recipient for reading your email. It's all about leaving things on a high note.

Let's bring these tips to life with some inspiring examples of outstanding job application emails that are sure to get responses!

20 Job Application Email Samples & Templates

1. sample for experienced professional.

Subject: Application for the [Job Title] position - [Your Name]

Dear [Recipient's Name],

I recently came across your job posting for the [Job Title] position on [Job Board/Company Website]. As an experienced [Your profession], I am eager to bring my strong [mention 2-3 skills] to your esteemed organization, [Company Name].

I am particularly attracted to your company because [mention something you like about the company]. My previous experience in [relevant job/industry] and my ability to [mention a significant achievement or skill] make me a strong candidate for this position.

I am attaching my resume for your review. I am looking forward to the opportunity to discuss my application further.

Thank you for considering my application.

Best regards,

[Your Name]

2. Speculative application

Subject: Enquiry for Potential Job Opportunities - [Your Name]

I am writing to introduce myself and to express my interest in exploring job opportunities within your esteemed organization, [Company Name]. I am a [Your profession] with extensive experience in [mention 2-3 skills or areas].

While I understand there may not be current openings aligning with my expertise, my skills and background could significantly benefit your team.

I’m attaching my resume for your perusal. I would like to discuss how I might contribute to your team.

3. Referral from a contact

Subject: [Referral's Name] recommended I contact you - [Your Name]

I recently spoke with [Referral's Name], who suggested I contact you regarding potential job opportunities in [field]. I have been following the success of [Company Name] and am excited about contributing my skills and experience to your team.

My background in [mention your background] and my proven ability in [mention your skills] make me an ideal fit for [Company Name].

I have attached my resume for your review. I would appreciate the opportunity to discuss further how I can contribute to your team.

4. After a networking event

Subject: Great meeting you at [Networking Event] - [Your Name]

I enjoyed meeting you at [Networking Event]. I was impressed with your insights about [mention something discussed] and inspired by the culture and values of [Company Name].

I am very interested in the opportunity to contribute to your team and believe my background in [mention your background] would be a valuable asset.

I've attached my resume for your review. I would like to discuss potential job opportunities at [Company Name].

5. Career change

Subject: Exploring Opportunities in [New Industry] - [Your Name]

I am writing to express my interest in transitioning into the [New Industry] sector and believe that my skills and experiences make me a fit for [Company Name].

While much of my professional experience has been in [Previous Industry], I have developed critical skills such as [mention 2-3 skills], which are transferable to [New Industry].

I am attaching my resume for your review. I look forward to discussing any opportunities you have.

6. For Freshers

Subject: Application for [Job Title] position - [Your Name]

I recently came across the job opening for the [Job Title] position at [Company Name] on [Job Board/Company Website]. As a recent graduate of [mention your degree], I am excited to start my Career in [mention industry or job role].

During my studies, I gained experience in [mention internships, projects, or relevant coursework], developing my skills in [mention 2-3 skills].

I have attached my resume with this email. I am enthusiastic about the opportunity to discuss my application further.

7. Reapplying for a Job

Subject: Re-application for [Job Title] - [Your Name]

I previously applied for the [Job Title] position, and since then, I have further developed my skills and gained additional experience in [mention specific area].

I am highly interested in [Company Name] because [mention why you are interested] and would appreciate consideration for the updated position.

I’ve attached my updated resume with this email. I look forward to the opportunity of discussing my application with you further.

8. Applying through LinkedIn

Subject: Interest in [Job Title] position at [Company Name] - [Your Name]

I noticed your job posting for the [Job Title] position on LinkedIn and was excited by the opportunity to apply my skills and experience at [Company Name].

My experience as a [Your profession], coupled with my proven record in [mention a significant achievement or skill], aligns well with the qualifications you are seeking.

I have attached my resume for your review. I would appreciate the opportunity to discuss my application further.

9. Follow-up after an interview

Subject: Thank You for the Interview - [Your Name]

Thank you for the opportunity to interview for the [Job Title] position at [Company Name]. I enjoyed discussing [specific topic] and learning more about the team and organization.

Having had a clearer understanding of the role and your expectations, I am confident that my skills in [mention 2-3 skills] and experience in [mention area of expertise] would be an excellent fit for your team.

Thank you once again for your time and consideration. I look forward to hearing from you soon.

10. Job Inquiry Email

Subject: Inquiry About Potential Job Openings - [Your Name]

I am writing to inquire about potential job openings in your esteemed organization, [Company Name]. I am particularly interested in [mention department or job role], as my skill set and professional background align well with this field.

I have [mention years of experience] in [your profession], and I could bring valuable insights and leadership to your team.

I’ve attached my resume for your review. I look forward to discussing how I could contribute to your team.

11. Asking for Informational Interview

Subject: Request for Informational Interview - [Your Name]

I'm [Your Name], a [Your profession] with a keen interest in [mention the specific area of interest]. I admire the work your team at [Company Name] is doing, particularly in [say, a project or aspect of their work].

I'm reaching out to see if you might be available for a brief informational interview. Your insights could be invaluable as I navigate my career path.

Thank you for considering my request. I look forward to speaking with you soon.

12. After Job Fair

Subject: Following up from [Job Fair Name] - [Your Name]

It was a pleasure meeting you at the [Job Fair Name]. I was impressed by the work [Company Name] is doing in [mention specific project or initiative] and am excited to contribute my skills and experience to your team.

I’ve attached my resume with this email and I look forward to discussing employment opportunities at your convenience.

13. Applying for an Internship

Subject: Application for [Internship Position] - [Your Name]

I came across your posting for the [Internship Position] at [Company Name] on [Job Board/Company Website]. As a student studying [Your Major], this opportunity aligns perfectly with my career goals.

During my academic Career, I have developed skills in [mention 2-3 skills], which could be of value to your team.

I've attached my resume for your review. I would appreciate the opportunity to discuss this internship further.

14. Unsolicited Job Application

Subject: Spontaneous Job Application - [Your Name]

I am writing to introduce myself and express my interest in joining your team at [Company Name]. I have a strong background in [Your profession], with key strengths in [mention 2-3 skills or areas].

While I realize there may not be any current vacancies, my expertise could be valuable to your team in the future.

I've attached my resume for your review. I would appreciate any consideration you can provide.

15. Applying for Part-Time Position

Subject: Application for [Part-Time Job Title] position - [Your Name]

I am interested in applying for the [Part-Time Job Title] position listed on [Job Board/Company Website]. My skills in [mention 2-3 skills] make me an ideal candidate for this role.

I have attached my resume for your review. I look forward to the opportunity to discuss my application further.

16. Applying for a Remote Position

Subject: Application for the Remote [Job Title] position - [Your Name]

I am writing to express my interest in the remote [Job Title] position I saw on [Job Board/Company Website]. I have extensive experience in [Your profession] and am adept at managing my tasks and responsibilities remotely.

I have attached my resume for your review. I would appreciate the opportunity to discuss this position further.

17. Reaching Out to a Recruiter

Subject: Introduction and Job Inquiry - [Your Name]

My name is [Your Name], and I am a [Your profession]. I'm reaching out to you as I admire the work of [Company Name] and am interested in exploring potential job opportunities.

I have attached my resume for your review. I would be delighted to discuss how I could bring value to your team.

18. Post-Maternity Leave Application

Subject: Ready to Resume Work - [Your Name]

I am a [Your profession] ready to reenter the workforce after taking some time off for maternity leave. I am eager to return my experience in [mention 2-3 skills or areas] to a professional setting.

I am particularly interested in [Company Name] because [mention something you like about the company]. I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further.

19. Freelance Job Application

Subject: Freelance [Your profession] Available for Projects - [Your Name]

As a freelance [Your profession], I provide services in [mention 2-3 areas of expertise]. I am reaching out to see if [Company Name] could benefit from my skills and experience.

Please find my portfolio attached/linked for your review. I look forward to discussing how I can contribute to your upcoming projects.

20. Responding to a Job Ad on Social Media

Subject: Application for [Job Title] Seen on Social Media - [Your Name]

I recently saw your advertisement for the [Job Title] position on [Social Media platform]. As an experienced [Your profession], I am excited about the opportunity to apply my skills at [Company Name].

I have attached my resume for your review. I am looking forward to discussing my application further.

Stand Out with Neo: Personalized email address and one-page site

After exploring our carefully crafted business email templates , let's introduce a game-changing tool to level your job application game further. Meet Neo , our cutting-edge email client. Consider the difference between receiving an email from [email protected] and one from [email protected]. The latter instantly stands out, not just as a testament to your professionalism, but as a clear indication that you've taken that extra step to create a unique and personalized brand for your job search. It's a subtle yet powerful distinction that can tip the scales in your favor. It also boosts email open rates , ensuring your carefully crafted application emails are noticed.

When you sign up with Neo, you get more than just an email client. You get the opportunity to create your personalized email address and a one-page site. Imagine sending out job applications from [email protected] and directing potential employers to a sleek virtual stage for your resume, portfolio, or professional blog, and you'll make a lasting impression on recruiters. With Neo, you have all the tools to stand out, make an impact and land your dream job. 

Simplify your job search with Neo

Navigating the job market can often feel like a juggling act. Between keeping track of applications and tailoring your approach for each potential employer, it can all get a bit overwhelming. That's where Neo comes in. Designed with your needs in mind, Neo allows you to set up and save these job application email templates for repeated use. With just a few clicks, you can personalize and send a standout job application, saving you time and effort. It's about making the job application process as smooth and efficient as possible, so you can focus on what truly matters.

In Conclusion: Empowering Your Job Application Emails

The art of crafting job application emails doesn't have to feel like an uphill battle. You can transform your application emails into persuasive, memorable conversations with a dash of personality, a pinch of assertiveness, and a hefty helping of sincerity. Remember, each email is a unique chance to showcase your skills, enthusiasm, and distinctive professional story. So take the plunge, and let your authentic self shine through in every line. Here's to landing that dream job!

Daring Leadership Institute: a groundbreaking partnership that amplifies Brené Brown's empirically based, courage-building curriculum with BetterUp’s human transformation platform.

What is Coaching?

Types of Coaching

Discover your perfect match : Take our 5-minute assessment and let us pair you with one of our top Coaches tailored just for you.

Find your coach

We're on a mission to help everyone live with clarity, purpose, and passion.

Join us and create impactful change.

Read the buzz about BetterUp.

Meet the leadership that's passionate about empowering your workforce.

For Business

For Individuals

How to write a job application email that gets a reply

Jump to section

First things first: Collect your candidate information

How to write a job application email in 6 steps, 5 email templates for job applications, your email’s first impression.

Imagine you're surfing a job board and you finally see it: your dream job. 

The adrenaline kicks in, but so does the realization that your first contact with the company sets the stage for your professional relationship. This is your initial greeting, and you need to draft a convincing job application email that shows off your experience and ultimately secures that all-important interview.

In the digital age, a simple email carries the weight of a first impression . Think of it as your digital handshake — firm, confident, and memorable. Crafting that perfect email is an art that opens doors to opportunities and sets the stage for your next career move . 

Your email for job applications isn’t just a platform to showcase your professional development . It’s about giving a holistic view of who you are and how that aligns with a company's core values , even though you have limited space. 

But the ultimate goal is to send in your application, and that means collecting all necessary documents and information the job posting asks for. Before penning your thoughts, make sure you have these essentials:

Cover letter: According to a survey from recruiting software Jobvite, 31% of job seekers want companies to remove cover letters from the hiring process . But even if you fall into this group, cover letters are an important step. Consider them your elevator pitch in document form. 

You’ll accentuate your strengths while expressing your enthusiasm for the role. Double-check your cover letter to tailor it to the job description, highlight your accomplishments, and make it more than a regurgitation of your resume.

• Resume: Your resume represents your professional journey, showcasing your work experience, skills, and educational background. Make sure it’s free from typos and informative without including too much. Remember to choose the right type of resume and rename the file when you attach it, preferably with your full name and the position title.
• Portfolio or work samples: If you're venturing into fields like graphic design, writing, or any other creative domain, make a portfolio that speaks louder than words. It should encapsulate your style, versatility, and expertise. Make sure it’s up-to-date and mirrors the requirements of the job listing. A website-based portfolio might work for some positions, but others could ask for a PDF.
• Additional information: Job postings sometimes come with unique demands. They may want to know about certifications, years of experience, or even niche skills. If the job posting lists any specific asks, provide them. This showcases that you’ve read, understood, and met the criteria, demonstrating attention to detail .

According to an eye-tracking study from job aggregate Ladders, recruiters only spend 7.4 seconds looking at each resume . If you want to make a lasting impression and stand out in the job search , every detail counts. Here’s a guide to ensuring recruiters and hiring managers notice you:

1. Include a clear and concise subject line

Your subject line sets the tone. It's the first thing a recruiter sees and often determines whether they’ll even open the email at all. Make it concise and relevant, incorporating the job title and your name, like “Graphic Designer Role — Alex Smith.” This straightforward approach shows you respect the hiring manager's time and helps you stand out in a sea of vague “job application” subject lines.

Beyond the basic info, consider the things that make the role unique. If the job posting emphasizes a specific skill or requirement, try incorporating it, like “Digital Marketing Expert with SEO Specialization — Jamie Carter.” Remember, clarity trumps creativity in this space, so when in doubt, keep it simple.

2. Write the body of your email

Kick off with a professional yet approachable salutation. “To whom it may concern” works if you don’t have the hiring manager or recruiter’s name. But if you do, personalize it to let them know you’re paying attention. 

The opening paragraph should be your hook. Instead of a generic introduction, dive straight into the reasons why you're the candidate they’ve been searching for. Link your experience and skills with the job description to show you've done your homework. Something like “I am a growth expert with 10+ years of experience” is much more effective than “I am interested in the job you posted.”

After the salutation, it's all about engaging the reader. Share a short, relevant anecdote that connects you to the company's mission or the specific role. If it emphasizes innovation , talk about a time you thought outside the box to pioneer a new method or strategy. Prove you’re not looking for any job: you’re looking for this job.

3. Make a pitch

A pitch isn’t about bragging. It’s about succinctly conveying what makes you unique. Use the body of your email to highlight a couple of key achievements or experiences that align with the role. Maybe you boosted sales by 30% in your last job or led a team that executed a successful project. 

After your initial pitch, tie it back to the company. Explain how your work accomplishments will directly benefit the team. If you boosted those sales by 30%, explain how that experience will transfer over to this new position. Connect your past victories to their future successes. 

You don’t have to write a full cover letter in the body of your email (unless that’s what the posting asks for). Just use the space to further explain your candidacy and motivation .

4. Provide your contact information

Ensure potential employers can easily reach you. Even if you’ve included your contact information in your resume, your email should have your phone number, professional email address, and your LinkedIn profile .

Beyond the basics, make yourself available for follow-up questions or discussions. Offer a time frame when you’re most reachable, like “Available for calls between 2 PM and 4 PM on weekdays.” It not only shows initiative but subtly communicates respect for their time by eliminating back-and-forth scheduling.

5. Rename your resume files

This might sound like a minor detail, but your file names are more important than you think. A resume with a title like “Resume1” or “MarketingCV_final” doesn’t scream professionalism and makes it harder for recruiters to keep track of your docs. Keep it simple with a format like “AlinaJones_ProjectManager” to make your resume stand out .

If you're submitting multiple documents, like a cover letter or a list of references , ensure they all follow a consistent naming pattern. This looks more professional and helps recruiters organize your materials. Think “AlinaJones_CoverLetter” and “AlinaJones_References.” It’s clean and shows attention to detail.

6. Add your portfolio

For jobs where showing beats telling, the quality of your portfolio is critical. Include your portfolio as an attachment or as a link, depending on your preference and what the job posting asks for. Just ensure that whatever you share represents your best work.

In a 2019 study, Mailchimp found that the average email open rate is only 21% — meaning recruiters might not read your email at all. That’s why your application needs to rise above the noise. Save time and write the best application possible with these tailor-made job application templates:

1. Entry-level job application example

You're at the starting line of your professional journey, but that doesn’t mean you don’t have value as an applicant. Your motivation and educational experience can still be enough to show employers you’re a good candidate.

This sample letter can help you express your enthusiasm for the role you’re applying for and showcase the skills and experiences that make you the perfect fit:

Subject line: [Full name] – [Position]

To whom it may concern,

I’m [full name], a passionate [field of interest], writing to express my interest in the entry-level [position] at [company name]. I discovered the role on [job board/company website] and am drawn to it because of [company's mission/vision/reputation].

My educational journey equipped me with [relevant skills], further enhanced by my [previous job] at [other company name]. This experience instilled a passion for crafting innovative solutions that align with [company mission].

I am attaching my resume detailing my qualifications. Thank you for considering my application. 

Sincerely, 

[Full name]

[Contact information]

2. Mid-career job application example

You have a wealth of experience under your belt and are ready for a new challenge. This sample letter will help you articulate your accomplishments and how they align with the new role you’re seeking:

Dear [hiring manager’s name],

I am an accomplished [job title] with [number] years of professional experience. I came across the position at [company name] on [job board/company website], and I'm excited about the possibility of contributing to [company’s project or goal].

My journey in [industry] involves [relevant skills and responsibilities], with significant contributions to companies like [other company names]. I feel confident that my expertise can bring valuable insights to your team.

My resume, attached for your review, provides more detailed information about my qualifications and achievements. I look forward to discussing our mutual goals and aspirations.

[Full name] 

3. Change of field sample job application

Making a career change is daunting, but that doesn’t mean it’s impossible. Your diverse background brings a unique perspective to the table, so use this chance to explain your transferable skills and experience. This sample email will help you highlight your expertise and express your eagerness to enter a new field:

Subject line: [Full Name] – [Position]

Hello [hiring manager’s name]

My name is [full name], and I’m applying for the [job title] opening at [company name]. I saw this role on [job board/company website] and it immediately stood out to me because [company or position details].

Having served as a [previous role], I deeply understand [relevant skill or specialty]. This foundation, combined with my recent experience with [relevant skill or specialty], equips me to [listed job requirement]. I’m ready to offer a unique perspective to your team.

Please refer to the attached documents for a comprehensive look at my qualifications. I'm available for a call this week or next to delve deeper into how my background can be an asset to your projects.

4. Return to workforce

Taking a break from your career is sometimes necessary, and that doesn’t make you a lesser candidate when you decide to return. You don’t have to go into detail about your career break in your application, but it is good to mention so hiring managers know you’re honest and transparent . 

This sample letter will help you communicate your readiness to get back to work and your enthusiasm for the role or industry you’re re-entering:

Subject line: [Full Name] – [Position] Re-entering the [Industry] Scene

I’m an experienced [job title] interested in the open role at [company name]. With a decade's worth of experience with [skill], notably at [other company name], I have a proven track record in executing, delegating, and prioritizing tasks efficiently. I'm prepared to merge my prior expertise with fresh insights for your upcoming projects.

Over the past few years, I took a break in my career, and I’m eager to re-enter the workforce. During this time, I stayed up-to-date on the industry, [subject] in particular, and I’m also [note any accomplishments from your break].

I've attached my resume detailing my journey and accomplishments. Please let me know if you need further information.

5. Recent graduate application letter example

If you've recently graduated and are ready to embark on your career journey, don’t be afraid to state that in your application. Your knowledge is fresh, and that’s an asset. This sample letter will help you highlight your academic achievements and relevant experiences as you express your excitement for the role:

Subject line: [Full Name] – [Degree]

I am [full name], a [year] [degree] graduate, and I’m reaching out regarding the role at [company name], which I found on [job board/company website].

My academic achievements and internship at [previous company] gave me a robust foundation in [relevant skill or specialty]. I'm eager to apply these skills to enhance brand engagement at [company name] while continuing to grow my expertise.

Enclosed, please find my resume and relevant documents. I look forward to discussing how I can contribute to [company project/goal].

Navigating the job market is no easy task, but a compelling job application email can be your ticket to standing out. Remember, it's all about showcasing your strengths, experiences, and passion — so, put your best foot forward and make every word count.

Understand Yourself Better:

Big 5 Personality Test

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

How to write an impactful cover letter for a career change

Chronological resume: how and why to write one, how to quit a part-time job: 5 tips to leave on good terms, 4 tips to respond to a job rejection email plus examples, how to write a great cover letter in 2024: tips and structure, hiring manager vs. recruiter: the differences and how to talk to each, a quick guide on how to list references on a resume, add your expected graduation date to your resume: how to, 3 cover letter examples to help you catch a hiring manager’s attention, how to follow up on a job application the right way, what is a letter of intent examples on how to write one, what is job crafting, why does it matter, and how can you do it, saying yes: how to write an offer acceptance email, how to politely decline a job offer (with examples), stay connected with betterup, get our newsletter, event invites, plus product insights and research..

3100 E 5th Street, Suite 350 Austin, TX 78702

• Platform overview
• Integrations
• Powered by AI
• BetterUp Lead™
• BetterUp Manage™
• BetterUp Care®
• Sales Performance
• Diversity & Inclusion
• Case studies
• ROI of BetterUp
• What is coaching?
• About Coaching
• Find your Coach
• Career Coaching
• Communication Coaching
• Personal Coaching
• News and Press
• Leadership Team
• Become a BetterUp Coach
• BetterUp Briefing
• Center for Purpose & Performance
• Leadership Training
• Business Coaching
• Contact Support
• Contact Sales
• Privacy Policy
• Acceptable Use Policy
• Trust & Security
• Cookie Preferences

• Search Search Please fill out this field.
• Career Planning
• Finding a Job
• Cover Letters

Job Application Email Examples and Writing Tips

How to Apply for a Job via Email

• What to Include in Your Job Application Email

Tips for Writing an Application Email

Job application email examples, frequently asked questions (faqs).

There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and position. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.  

Another common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.

Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples. 

Key Takeaways

• Take the time to write a cover letter, and use it to show the hiring manager why you're a well-qualified candidate for the job.
• Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
• Be sure to include your name and the job for which you're applying in the subject line of the message to help ensure your email is opened and read.

What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.

Use a professional email account.   The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. This way, you'll be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as firstname.lastname@email.com. 

Have your resume ready.  Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the Web) that you can use to create documents online.

You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.

Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.

Choose a file name for your resume.  When you save your resume, include your name in the title so the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume. Some companies may specify a particular file-naming convention to use, so double-check the job posting, and be sure to follow any instructions.

Be professional.  Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.

Include a cover letter.  When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.

Attach your documents.  Before you click send, remember to attach your documents to the email message. In Gmail or Microsoft Outlook, click on the paper clip icon to add your application materials to the message. The option should read “Attach Files” or “Attach."

Proofread and test your message.  It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so you can be sure the formatting holds up and your attachments come through.

What to Include in Your Job Application Email 

Your email job application letter is a cover letter that accompanies your resume. The intent of the email is to let the recipient know:

• Why you are writing
• Which job you are applying for
• What your qualifications are for the job
• What you have to offer the company
• How you will follow up or how the recipient can get in touch with you

When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:

Subject line:  Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:

Subject Line:  Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)

Salutation:  If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”

First paragraph:  In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).

If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.

Middle paragraphs:  This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.

Final paragraph:  Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.

Closing:  Use a  formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.

Email signature:  You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL if you have one. For example:

Margaret Hannon margaret.b.hannon@email.com 555-123-1234 linkedin.com/in/margarethannon

Don't forget about your resume. Attach it to the email message in the  format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.

Review sample email cover letters to help you get started. Just remember to customize your message for every job opening. 

Sample Email Job Application Message #1

Subject : Assistant Communications Director – Joseph Green

Dear Hiring Manager,

Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.

In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.

While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.

My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.

I look forward to hearing from you. Thank you for your consideration.

Joseph Green Joseph.Green@email.com 202-555-5252

Sample Email Job Application Message #2

Subject: Adjunct Instructor Position - Jane Lee

Dear Ms. Smith,

I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.

My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.

I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.

If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.

Thank you for your consideration.

Jane Lee Jane.Lee@email.com 454-555-4653

Do you need to send a cover letter when you email a resume to apply for a job?

If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.

What’s the best file format to use for a resume sent by email?

Resumes are typically sent as .doc or .pdf documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.

CareerOneStop. " Job Applications ."

CareerOneStop. " Online Applications ."

Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”

Google. “ Google Docs .”