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Guide for Giving a Group Presentation

February 21, 2018 - Dom Barnard

In certain academic and business situations, it is more valuable to deliver a group presentation than a solo one. Many people prefer group presentations because there is less pressure on the individual. However there are also unique challenges, such as having to ensure multiple individuals collaborate in order to produce a cohesive piece of work.

Preparing for the group presentation

As with any presentation, there is a significant amount of work during the preparation stage. The group must be well organised because there are multiple individuals, and therefore multiple personalities involved.

Presentation moderator

To assist with organisation, the group should first decide on a presentation moderator – this is essentially the “leader”. The presentation moderator can have the final say when decision-making is needed and, during the Q&A portion of the presentation, can decide which speakers will answer certain questions.

Understanding the audience

To make your presentation engaging you need to  think about the audience  so you can tailor it towards their needs. How much will the audience already know about this topic? What will they want to get from this presentation?

For example, if you are presenting the topic of building a bridge to a group of civil engineers, you can confidently use technical language. However, if you are presenting to secondary school students, you would need to use simpler language and not explain the methods in as much detail.

The presentation’s purpose

As a group, ensure you agree on the purpose of the presentation so that you all understand the message that needs to be conveyed e.g. “We want to find out which treatment works best for social anxiety.” Deciding on your message means that the group can start building key points around this – just keep in mind that each subtopic must contribute to the presentation’s aim.

Divide the presentation

The presentation needs to be  divided into main areas  so there is a clear beginning, middle and end. This is where can you decide on the order of the subtopics. Presentations usually follow this structure:

1. Introduction:

• It is useful to agree on the first minute of the presentation as a team. This is because the audience should be interested from the start and convinced to listen.
• The presentation’s aims are also discussed and an overview of the presentation’s structure is provided. For example, “We set out to explore the effectiveness of different treatments for social anxiety. We will first cover the symptoms and prevalence of social anxiety, before explaining the different treatments. This will then lead into a discussion about the pros and cons of each treatment route. Finally, we will explain which treatment route we decided was the most effective for this disorder.”

2. One or two middle sections:

• These sections consist of providing the information that addresses your presentation’s aim.
• There can be more of these sections depending on your topic.

3. Conclusion:

• After summarising all of the key points, there must be a clear conclusion. It is beneficial to appoint the conclusion to the best speaker as this is where all the information is pooled together.

After segmenting the presentation, a time sequence can be created so the group understands the order in which tasks must be completed. It is important to set deadlines for this.

Share responsibility

A frequent problem when working within a group is unequal participation as this can subsequently cause disharmony.

But this is easily avoidable by assigning each speaker a section of the presentation to work on depending on their interests. This means that each speaker should be doing the research for their section and putting together a speech and slides (if being used).

• It is important to specify exactly what each group member should be doing with their time.
• Make sure the length of time per speaker is agreed on.
• Do not change speakers more than necessary because this can reduce the coherency of the presentation.

Build the presentation together

For an audience to follow and enjoy a presentation, it must flow together. Meeting up and building the presentation helps with this because:

• This prevents the duplication of content.
• You can put the slides together, although only one individual should be responsible for merging the slides so there is consistency within the presentation.
• It is useful to receive feedback on the speeches before presenting to an audience.
• The team can agree on any edits.
• The team can agree on the conclusion.
• You can make sure that each speaker will talk for the same amount of time and cover a similar amount of information.
• The team can come up with the first minute of the presentation together.

Use stories to engage the audience

A good presentation opening could  start with a story  to highlight why your topic is significant. For example, if the topic is on the benefits of pets on physical and psychological health, you could present a story or a study about an individual whose quality of life significantly improved after being given a dog.

The audience is more likely to remember this story than a list of facts and statistics so try and incorporate relevant stories into presentations.

Know what each speaker will say

Each speaker must know what the other group members will say as this prevents repetition and it may be useful to refer to a previous speaker to assist in explaining your own section.

Also, if a team member is unable to attend on the day it will be easier to find cover within the group.

Write and practice transitions

Clean transitioning between speakers can also assist in producing a presentation that flows well. One way of doing this is:

• Briefly recap on what you covered in your section: “So that was a brief introduction on what social anxiety is and how it can affect somebody”
• Introduce the next speaker in the team and explain what they will discuss: “Now Sarah will talk about the prevalence of social anxiety.”
• Then end by looking at the next speaker, gesturing towards them and saying their name: “Sarah”.
• The next speaker should acknowledge this with a quick: “Thank you Nick.”

From this example you can see how the different sections of the presentations link which makes it easier for the audience to follow and remain engaged.

Practice the presentation

Rehearse with the group multiple times to make sure:

• The structure works
• Everyone is sticking to their timing.
• To see if any edits are needed.

The more you  rehearse a presentation  the more you will feel comfortable presenting the material and answering questions as your familiarity with the content increases.

Handling nerves before the presentation

It is  natural to feel nervous  when presenting in front of others, regardless of the size of the audience. Here are some tips:

• Remind yourself that the audience is there to listen to you and wants you to do well; there is no need to be afraid of them.
• Remember that the audience members will have to present their projects later and are almost certainly feeling just as nervous.
• Practicing with your group and practicing your section at home will make you more comfortable and familiar with the material and increase your confidence.
• Practice pauses  – when people feel nervous they tend to find silences uncomfortable and try to fill gaps, such as using “um” multiple times (filler words). Practicing pauses will help the silences feel less unnatural when you present therefore reducing the need for filler words.
• When we are nervous we often begin breathing quickly and this in turn can increase our anxiety. Controlled breathing is a common technique that helps slow down your breathing to normal thus reducing your anxiety.

Exercises to control your breathing:

• Sit down in an upright position as it easier for your lungs to fill with air
• Breathe in through your nose and into your abdomen for four seconds
• Hold this breathe for two seconds
• Breathe out through your nose for six seconds
• Wait a few seconds before inhaling and repeating the cycle

During the group presentation

Introducing the team.

The presentation should begin with the presentation moderator introducing the team. This is smoother than each individual presenting themselves.

Pay attention to the presentation

You may feel nervous as you wait for your turn to speak but try to listen to the presentation. The audience is able to see the whole team so it is important that you look interested in what is being said and react to it, even if you have heard it multiple times.

Body language and eye contact

Body language is a useful tool to engage the audience:

• If it is your turn to speak then stand slightly in the foreground of the rest of your group.
• Smile at the audience as this will make you look more confident.
• Make eye contact  as this helps you engage with the audience.
• Keep your arms uncrossed so your body language is more open.
• Do not look down and read from your notes- glancing down occasionally is fine but keep in mind that you are talking to the audience.
• This is the same for  presenting visual aids ; you may need to glance at the computer slide but make sure you predominantly face the audience as you are still speaking to them.
• Keep your hands at your sides but use them occasionally to gesture.

Vocal variety

How you say something is just as is important as the content of your speech –  arguably, more so . For example, if an individual presented on a topic very enthusiastically the audience would probably enjoy this compared to someone who covered more points but mumbled into their notes.

Here are some pointers:

• Adapt your voice depending on what are you saying- if you want to highlight something then raise your voice or lower your voice for intensity.
• Avoid speaking in monotone.
• Sound enthusiastic – the more you sound like you care about the topic, the more the audience will listen.
• Speak loudly and clearly.
• If you notice that you are speaking quickly, pause and slow down.
• Warm up your voice  before a speech

Take short pauses and breath deeply. This will ensure you have more vocal variety.

Handling nerves during the presentation

• If you find that you are too uncomfortable to give audience members direct eye contact, a helpful technique is to look directly over the heads of the audience as this gives the impression of eye contact.
• Try not to engage in nervous behaviours e.g. shifting your weight or fidgeting.
• Remember that it’s unlikely that the audience knows that you are feeling nervous – you do not look as anxious as you feel.
• Notice whether you are speaking too quickly as this tends to happen when nervousness increases. If you are, pause and then slow down.

Strong conclusion

Since the conclusion is the last section of your presentation the audience is more likely to remember it. Summarise the key points and lead into a clear concluding statement. For example, if your presentation was on the impact of social media on self-esteem you could list all the main points covered in the presentation and conclude “Therefore, from the amount of evidence and also from the quality of evidence, we have decided that social media is negatively/positively impacting self-esteem.”

Questions and answer session

The questions and answers session after the main presentation can be a source of anxiety as it is often difficult to predict what questions will be asked. But working within a group setting means that individually you do not have to know everything about the topic.

When an  audience member asks a question , the presentation moderator can refer a speaker who has the relevant knowledge to provide an answer. This avoids any hesitant pauses.

If you are answering group presentation questions:

• Pause before answering- take the time to gather your thoughts and think about your answer
• Make sure you answer the question- sometimes you may start providing more information than necessary. Keeping answers as concise as possible will help with this.
• Ask the questioner for clarification if you do not understand- it’s better to ask rather than answering in a way that does not address the question.
• You’re not expected to know everything- challenging questions will emerge and if you do not know the answer you can respond with: “That’s a really good question, I’m not certain so let me look into that.”

Ending the presentation

A good ending usually consists of the presentation moderator thanking the audience. If there is another group afterwards they should transition to the next group.

How to Give a Group Presentation

Presenting with other speakers comes with inherent challenges that can be tough to navigate. In the end, the presentation is only as good as its weakest speaker, so the pressure is on to make sure that everyone participating brings their A-game to help the presentation shine. We’ve found ourselves in hundreds of group presentation settings for conference speeches, sales proposals, pitch decks, and product demos. This article shares our key learnings and provides best practices to help you deliver an excellent co-presentation.

Team Dynamics 

The best first step to take for a group presentation is identifying roles for the participants. The most important role to identify is the lead role or team captain. Whoever is leading the presentation will ultimately be responsible for a number of tasks that are critical to the success of the presentation. 

Team Lead/Captain

The team lead/captain is responsible for starting the presentation. This means they need to ensure there is an attention grab early in the presentation to captivate the audience. They’ll also be responsible for setting the context and introducing the team. The team lead should be highly personable, charismatic, and trustworthy to set the presentation off on the right foot. 

After starting the presentation, the audience will naturally understand the individual’s leadership role and it will make the most sense to them for the leader to also finish the presentation. So we recommend for the best natural flow, that the team lead also finish the presentation. This means they’ll be responsible for wrapping up the key points discussed and to ensure the audience walks away with clear takeaways. 

If the presentation allows for questions, the team lead should also be designated as the key spokesperson to field the questions and either answer them or route them to the appropriate members on the team. 

Other Roles

It’s also important to identify other roles on the team if applicable. In some presentations it may make sense to split up speakers by core topic or their area of expertise. In other cases, it may be most appropriate to have a single speaker outside of the team lead and then have a few supporting members for the Q&A session. Or perhaps you’re delivering a data-heavy presentation and it’s best to bring in an analyst to speak over the data insights. 

Another key point to remember is that the more speakers you include, typically the longer the presentation will take. So be sure to factor in the time allowed for the presentation into how you structure your team dynamics. 

The real point is that there is no exact template for who should speak when. Our simple recommendation is to always identify a team leader for every group presentation, and then from there, build a presentation team that best fits your subject matter, audience, format, and time allowed. 

Preparation  

The importance of preparing and practicing for the upcoming presentation cannot be understated. Preparation is critical to make sure that everyone knows their role, understands transitions, knows who is speaking before and after them, understands the flow of the narrative, and is comfortable with how they’ll handle the room layout plus technology. 

Understand your Role

As discussed in the team dynamics section above, everyone must first understand their role so that they understand what content they will be speaking about and if they have to assume any other duties such as introductions, answering questions, opening and closing the presentation, speaking about data, etc. 

Align on the Narrative

Once everyone is clear about their roles, the next step in preparation is understanding the flow of the narrative. Each team member may have a different idea in mind on what message they want to deliver with the presentation. Needless to say, if you have four speakers all communicating a different message, the presentation will flop and the key points will be mute. Co-presenters should discuss the narrative end-to-end and align on how their speaking points tie into that core message. Getting everyone on the same page can help to deliver a seamless and powerful narrative. 

Practice Transitions

Once you have roles defined and a consistent narrative established, co-speakers should work on their transitions. Speakers cannot simply rehearse their own material and forget about the handoffs. This is a sure-fire way to lose the audience’s trust and attention. There are many ways to prepare for transitions, but we have two favorite best practices. 

The first is the review preview method. This approach means the speaker takes 1-2 sentences to recap what they just discussed and then another 1-2 sentences to preview the material that the next speaker will cover. As a team, presenters should run through this method together to make sure that their speaking points flow together and team members do their best to set the next speaker up for success. 

The second best practice to prepare for transitions is to use speaker notes . Speaker notes can be an effective tool to include directions for the presentation directly on the slides. You can prepare by leaving clues for yourself on how to transition between slides, what is coming next, and who you are handing off the speaking floor to. 

Prepare for Room Layout + Technology

The last step to preparing for a joint presentation is making sure everyone understands how the room layout and technology will affect the presentation. For example, if a large screen is centered behind the stage, it will make the most sense to group speakers together on both sides based on who is speaking in what sequence. Also, if there is only going to be one handheld microphone that will need to be planned for vs. everyone having their own clip on microphone. Almost every setting we’ve presented in has had a different room and technology layout, so this one is difficult to prepare for. Our recommendation is to at least reach out and ask for specific details so that your team can do their best to prepare accordingly. 

Live During the Presentation 

After you’ve aligned on team dynamics and prepared thoroughly, it’s time to execute. We’ve learned a few lessons that are important to keep in mind. 

Connect With the Other Speakers

When you present with other speakers, the audience will want to understand how you connect with each other. They’ll be wondering how you know each other, what your current relationship is, if you get along, how your personalities differ, and more. To engage the audience, don’t be afraid to put your relationships on display and use storytelling to help them better understand how all the speakers are connected. This will help the audience to better emphasize with your presentation. 

Stay Focused While Others Present

This tip should go without saying, but it’s harder to follow than you’d think. You may start thinking ahead about what you’re going to say and end up looking like you’re dozing off and uninterested in what your co-presenters have to say. The audience will pick up on these visual cues. If you don’t appear to be interested, then why should they be? So remember to focus when others are speaking and look interested in what they have to say. Head nods, laughs, verbal reinforcement… you get the gist. 

Establish Your Own Voice but Don’t Hog the Mic

Co-presentations really thrive when each speaker shows off their skills and knowledge in their own way. So it’s important that every speaker is confident in their speaking abilities and establishes their own voice. However, this combined with passion about the presentation topic can lead an individual to hog the microphone. There’s nothing worse than having to rush through your section in two minutes because the speaker before you went 15 minutes over their allotted time. So be considerate of your co-speakers and let your voice shine within the time that you’re allowed. 

In Conclusion

As you and your co-speakers gear up for your next big speech or proposal, remember these simple guidelines. Establish team dynamics, practice the speech end-to-end as if it were live, and be conscious of your effect on the presentation both when you’re speaking and listening. Best of luck! 

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3 Group Presentation Pitfalls — and How to Avoid Them

• Allison Shapira

Strategies for a polished, unified final product.

Putting together an effective group presentation takes teamwork and coordination so it doesn’t look like a patchwork quilt. And yet, many of us never budget the time to fully prepare. The author outlines some of the common mistakes people make in group presentations and offers best practices to keep you on track. 

Many of us have experienced poor group presentations. If you’re giving one, it’s the last-minute scramble the night before to decide who is presenting which part of the presentation. If you’re observing one, it’s the chaos of hearing multiple people talking over one another or, even worse, simply reading their slides word-for-word and ignoring their audience. 

• Allison Shapira teaches “The Arts of Communication” at the Harvard Kennedy School and is the Founder/CEO of Global Public Speaking, a training firm that helps emerging and established leaders to speak clearly, concisely, and confidently. She is the author of the new book, Speak with Impact: How to Command the Room and Influence Others (HarperCollins Leadership).

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5 Powerful Group Presentation Examples + Guide to Nail Your Next Talk

Leah Nguyen • 04 April, 2024 • 6 min read

A group presentation is a chance to combine your superpowers, brainstorm like mad geniuses, and deliver a presentation that'll have your audience begging for an encore.

That's the gist of it.

It can also be a disaster if it's not done right. Fortunately, we have awesome group presentation examples to help you get the hang of it💪.

Table of Contents

What is a good group presentation, #1. delivering a successful team presentation, #2. athletetrax team presentation, #3. bumble - 1st place - 2017 national business plan competition, #4. 2019 final round yonsei university, #5. 1st place | macy's case competition, bottom line, frequently asked questions, tips for audience engagement.

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Here are some key aspects of a good group presentation:

• Organisation - The presentation should follow a logical flow, with a clear introduction, body, and conclusion. An outline or roadmap shown upfront helps guide the audience.

• Visual aids – Use slides, videos, diagrams, etc. to enhance the presentation and keep it engaging. But avoid overly packed slides with too much text. For the sake of convenience of quickly sharing the content, you can attach a QR code directly in your presentation using slides QR code generator for this goal.

• Speaking skills - Speak clearly, at an appropriate pace and volume. Make eye contact with the audience. Limit filler words and verbal tics.

• Participation - All group members should contribute to the presentation in an active and balanced way. They should speak in an integrated, conversational manner. You can also gather attention from your audience by using different interactive features, including spinner wheel word cloud , live Q&A , online quiz creator and survey tool , to maximize engagement.

🎉 Choose the best Q&A tool with AhaSlides

• Content - The material should be relevant, informative, and at an appropriate level for the audience. Good research and preparation ensure accuracy.

• Interaction - Involve the audience through questions, demonstrations, polls , or activities. This helps keep their attention and facilitates learning.

• Time management - Stay within the allotted time through careful planning and time checks. Have someone in the group monitor the clock.

• Audience focus - Consider the audience's needs and perspective. Frame the material in a way that is relevant and valuable to them.

• Conclusion - Provide a strong summary of the main points and takeaways. Leave the audience with key messages they'll remember from your presentation.

🎊 Tips: Icebreaker games | The secret weapon for connecting a new group

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Best Group Presentation Examples

To give you a good idea of what a good group presentation is, here are some specific examples for you to learn from.

The video provides helpful examples and recommendations to illustrate each of these tips for improving team presentations.

The speaker recommends preparing thoroughly as a team, assigning clear roles to each member, and rehearsing multiple times to deliver an effective team presentation that engages the audience.

They speak loudly and clearly, make eye contact with the audience, and avoid reading slides word for word.

The visuals are done properly, with limited text on slides, and relevant images and graphics are used to support key points.

The presentation follows a logical structure, covering the company overview, the problem they are solving, the proposed solution, business model, competition, marketing strategy, finances, and next steps. This makes it easy to follow.

The presenters speak clearly and confidently, make good eye contact with the audience, and avoid simply reading the slides. Their professional demeanor creates a good impression.

They provide a cogent and concise answer to the one question they receive at the end, demonstrating a good understanding of their business plan.

This group nails it with a positive attitude throughout the presentation . Smiles show warmness in opposition to blank stares.

The team cites relevant usage statistics and financial metrics to demonstrate Bumble's growth potential. This lends credibility to their pitch.

All points are elaborated well, and they switch between members harmoniously.

This group presentation shows that a little stutter initially doesn't mean it's the end of the world. They keep going with confidence and carry out the plan flawlessly, which impresses the judging panel.

The team provides clear, supported responses that demonstrate their knowledge and thoughtfulness.

When answering the questions from the judge, they exchange frequent eye contact with them, showing confident manners.

🎉 Tips: Divide your team into smaller groups for them to practice presenting better!

In this video , we can see instantly that each member of the group takes control of the stage they present naturally. They move around, exuding an aura of confidence in what they're saying.

For an intricate topic like diversity and inclusion, they made their points well-put by backing them up with figures and data.

🎊 Tips: Rate your presentation by effective rating scale tool , to make sure that everyone's satisfied with your presentation!

We hope these group presentation examples will help you and your team members achieve clear communication, organisation, and preparation, along with the ability to deliver the message in an engaging and compelling manner. These factors all contribute to a good group presentation that wow the audience.

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What is a group presentation?

A group presentation is a presentation given by multiple people, typically two or more, to an audience. Group presentations are common in academic, business, and organisational settings.

How do you make a group presentation?

To make an effective group presentation, clearly define the objective, assign roles among group members for researching, creating slides, and rehearsing, create an outline with an introduction, 3-5 key points, and a conclusion, and gather relevant facts and examples to support each point, include meaningful visual aids on slides while limiting text, practice your full presentation together and provide each other with feedback, conclude strongly by summarising key takeaways.

Leah Nguyen

Words that convert, stories that stick. I turn complex ideas into engaging narratives - helping audiences learn, remember, and take action.

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How to Give a Great Group Presentation

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Whether for an introductory course, internship, or senior seminar, group presentations are part of everyone's college experience and can be a source of very real anxiety. Next time you are assigned a group presentation, don't panic—instead, embrace the opportunity to learn and demonstrate your abilities. Read to find out what you can do to make your next group presentation memorable.

Distribute the Work Evenly

The first step to planning an A-worthy presentation is to make sure everyone carries their own weight, though this is easier said than done. This step will set your presentation up for success but can be challenging to pull off. It is likely that at least some of the people in your group will have unmatched academic abilities and work ethics, but this problem can be overcome.

Outline the work that needs to be done for the whole project and divvy up roles based on what people are comfortable doing. Make the expectations of each person clear so that there is accountability from start to finish—if something gets sloppily finished or is left entirely undone, the issue can be traced back to whatever group member is responsible and handled accordingly. If necessary, discuss problems with the professor . Don't let one person's laziness sabotage your entire group's work.

Schedule Deadlines and Rehearsals in Advance

As a college student, it can be incredibly difficult to manage your own time let alone synchronize the schedules of several different group members. Planning to get together as far in advance as possible makes it less likely that other commitments are prioritized over important group planning time.

At your first group meeting, set a timeline for when things need to be done. Schedule meetings, deadlines, and rehearsals as far into the future as the assignment allows. Never plan to cram at an all-night stress fest the night before—tired and over-extended group members will have a hard time executing even the most well-planned presentation.

Present Together

Just as you should use the strengths and weaknesses of group members to assign planning roles before the presentation, you should consider the abilities of every group member when deciding how the presentation itself should actually be delivered. Cohesion is crucial to a great presentation. People will notice if one or more group members do not speak or the presentation gets off-topic each time a new person takes over, and weak delivery does not bode well for your grade.

When you are planning how you will present, ask yourself and your group members the following questions:

• What is the best way to deliver this material?
• What presenting strengths does each group member have?
• What goals must be met during the presentation?
• How will we divide and conquer scripting the presentation?
• What will we do if the presentation gets off-topic or a member forgets their part?

Prepare for Emergencies

Hopefully, you have put the time into creating an outstanding presentation, so don't let small hiccups derail it. Make sure that you know each other's responsibilities well enough to take over for them in times of crisis.

You never know when someone will get unexpectedly sick , face a family emergency, or be otherwise unable to show up for a presentation. Have a system in place where one group member can serve as an understudy for another group member so that your presentation does not crash and burn if someone is not there. Make the most of your preparations by planning for any scenario and remember to work as a team when things go wrong.

For a crisp presentation that leaves a strong impression on your professor and classmates, you need to rehearse. At least one run-through from beginning to end can smooth out any wrinkles, help nervous members overcome their fear, and ensure that you haven't left anything out.

Go through your parts as planned and offer each other constructive feedback immediately after. This may be uncomfortable, but helpful peer feedback can prevent negative feedback and bad grades from professors. Frame comments to members positively with a "glow and a grow": one thing they did really well and one area for improvement.

You should also discuss a dress code right before you rehearse so that all group members don the appropriate attire for the occasion. Lend each other clothes to help each other out if needed.

Stay Present During the Presentation

As long as your group is up there presenting, you need to be giving the presentation your all. This means that, even if your part is over, you should remain alert, engaged, and undistracted. This will make your presentation look and sound better while also enabling seamless emergency transitions. If you pay attention to your whole presentation, you will be much better prepared to step in for someone that needs rescuing—also, odds are that everyone else (professor included) will be more likely to pay attention if they see you paying attention.

Group presentations can be very effortful and time-consuming, so celebration is definitely in order once it's over. Reward yourself as a team for a job well done to bond after the potentially traumatizing experience you have shared.

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04-18-2024 CAREER EVOLUTION

How to give a good group presentation

Focus on strong planning, transition, and Q&A execution.

[Photo: Cecilie Skjold Wackerhausen/peopleimages.com/Adobe Stock]

BY  Matt Abrahams 4 minute read

Facing an audience alone can be anxiety-producing. But copresenting with others brings its own set of challenges as well: from confusion to unclear roles. 

I once taught a class in which students were required to deliver a group presentation on the topic of their choice. One group told me they would be speaking about whales, but failed to coordinate their talk. I think they were as surprised as I was when one member discussed the marine mammal whales, one treated us to some enlightening information about the country of Wales, and a third proceeded to give us an overview of the Wailing Wall in Jerusalem!

Thankfully, most teams do a better job of coordination than my students did. In fact, just a bit of planning and collaboration beforehand can minimize the potential messiness of team talks and allow the benefits (diverse perspectives, time efficiency, teamwork, etc.) to shine. When you coordinate your work together, communication can flow smoothly and your presentation will look like a unified effort, rather than disparate talks thrown together under a single heading. 

You don’t have to synchronize and coordinate every word, but the three elements that will make the most difference in your group presentation are planning, transitioning, and executing a strong Q&A. Here are three keys to giving a great group presentation:  

Before you get in front of your audience, it’s critical to align on your group’s goal, the depth and road map of your content, and the tone of your presentation. Discuss these questions before crafting content:

• Goal: What is the objective of your talk? What do you want your audience to know, feel, and do as a result of what you share? By agreeing on your goal, you can each then begin crafting your content. Of course, be sure to check in with your group periodically regarding what you are saying and how you’re saying it to avoid overlaps and miscommunications.
• Depth: How much detail will you provide, and in which sections? You might make the decision to have different speakers cover the content at different levels of specificity, or you might opt to keep everyone at the same level. This is a great time to also agree on joint terminology to use across all sections.
• Road map: What is the journey you will take your audience on, and what is each presenter’s role along the way? Each of you should know what you need to say to set your fellow presenters up for success.
• Tone: How formal or informal will your presentation be? Coordinate formality among your presenters in terms of appearance (the clothes you wear), language (contractions and cursing), and concision (how long you speak). 

Transitions

When moving from one speaker to the next, you need to transition both topic and presenter. Too often presenters will simply say, “And here is Sven . . .” and hand over the microphone. Instead, offer a more complete transition that allows your audience to mentally shift from one section of your talk to the next. For instance, “Now that we all understand the significance of the problem, Sven will come up and share our proposed solution.”

If you are presenting in person, there is a delicate dance when one presenter relinquishes the stage to the next person. These transitions work best when the current presenter turns to face the direction the next presenter is coming from, then waits until the new presenter takes center stage before exiting. If you need to pass a remote slide advancer and/or microphone, extend the equipment to the new presenter and allow them to take it. Think of it as “passing the baton” in a relay race; to avoid a literal mic drop, someone’s hand needs to be on these at all times. This exchange also allows you to symbolically pass authority to the next presenter.

Going from broadcasting information to interacting with your audience is a critical shift. A Q&A section allows the audience to engage in dialog with the presenting team. It also invites deeper understanding for the audience and allows the presenters to gauge how well the audience has understood their message. When this shift is handled adeptly, the team preserves their credibility and authority.

Here are three suggestions to make this portion of your presentation a success:

• Determine in advance who will take which questions. This coordination eliminates the awkward moment when everyone is looking blankly at each other, wondering if they should speak. If you have additional thoughts to add to a previous answer, do so by connecting your response to theirs (e.g., “In addition to what Juana said, I also think . . .”).
• Assign an “orchestra conductor” who manages the audience’s questions and hands them off to the appropriate answerer.  The “conductor” will also manage time and wrap up the Q&A.
• Pay attention even when you aren’t answering. Consider yourself in the spotlight even when you aren’t speaking. Look at the audience or your fellow presenter who is answering.

Successful group presentations are like scenes in a stage play. Knowing your role, agreeing on timing, paying attention to details, and practicing will create a positive experience for your team members and will enhance your ability to successfully convey your message to your audience. 

And here is some bonus advice for virtual team presentations: Always test mic levels so that everyone’s sound level is even, work to have the same level of lighting, coordinate virtual backgrounds to give a sense of cohesion, and have each member position their bodies in their stage areas the same way.

More and more of our communication is occurring in teams. By taking some time to coordinate and give feedback in advance, we can maximize the benefit of team presenting and avoid barriers to success.

Matt Abrahams is a lecturer at Stanford Graduate School of Business, the author of Think Faster, Talk Smarter: How to Speak Successfully When You’re Put on the Spot and Speaking Up Without Freaking Out , and the host of the Think Fast, Talk Smart podcast.

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ABOUT THE AUTHOR

Matt Abrahams is a lecturer at Stanford Graduate School of Business, the author of Think Faster, Talk Smarter: How to Speak Successfully When You're Put on the Spot and Speaking Up Without Freaking Out , and the host of Think Fast, Talk Smart ThePodcast .   More

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The formal presentation of information is divided into two broad categories: Presentation Skills and Personal Presentation .

These two aspects are interwoven and can be described as the preparation, presentation and practice of verbal and non-verbal communication. 

This article describes what a presentation is and defines some of the key terms associated with presentation skills.

Many people feel terrified when asked to make their first public talk.  Some of these initial fears can be reduced by good preparation that also lays the groundwork for making an effective presentation.

A Presentation Is...

A presentation is a means of communication that can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.

A presentation can also be used as a broad term that encompasses other ‘speaking engagements’ such as making a speech at a wedding, or getting a point across in a video conference.

To be effective, step-by-step preparation and the method and means of presenting the information should be carefully considered. 

A presentation requires you to get a message across to the listeners and will often contain a ' persuasive ' element. It may, for example, be a talk about the positive work of your organisation, what you could offer an employer, or why you should receive additional funding for a project.

The Key Elements of a Presentation

Making a presentation is a way of communicating your thoughts and ideas to an audience and many of our articles on communication are also relevant here, see: What is Communication? for more.

Consider the following key components of a presentation:

Ask yourself the following questions to develop a full understanding of the context of the presentation.

When and where will you deliver your presentation?

There is a world of difference between a small room with natural light and an informal setting, and a huge lecture room, lit with stage lights. The two require quite different presentations, and different techniques.

Will it be in a setting you are familiar with, or somewhere new?

If somewhere new, it would be worth trying to visit it in advance, or at least arriving early, to familiarise yourself with the room.

Will the presentation be within a formal or less formal setting?

A work setting will, more or less by definition, be more formal, but there are also various degrees of formality within that.

Will the presentation be to a small group or a large crowd?

Are you already familiar with the audience?

With a new audience, you will have to build rapport quickly and effectively, to get them on your side.

What equipment and technology will be available to you, and what will you be expected to use?

In particular, you will need to ask about microphones and whether you will be expected to stand in one place, or move around.

What is the audience expecting to learn from you and your presentation?

Check how you will be ‘billed’ to give you clues as to what information needs to be included in your presentation.

All these aspects will change the presentation. For more on this, see our page on Deciding the Presentation Method .

The role of the presenter is to communicate with the audience and control the presentation.

Remember, though, that this may also include handing over the control to your audience, especially if you want some kind of interaction.

You may wish to have a look at our page on Facilitation Skills for more.

The audience receives the presenter’s message(s).

However, this reception will be filtered through and affected by such things as the listener’s own experience, knowledge and personal sense of values.

See our page: Barriers to Effective Communication to learn why communication can fail.

The message or messages are delivered by the presenter to the audience.

The message is delivered not just by the spoken word ( verbal communication ) but can be augmented by techniques such as voice projection, body language, gestures, eye contact ( non-verbal communication ), and visual aids.

The message will also be affected by the audience’s expectations. For example, if you have been billed as speaking on one particular topic, and you choose to speak on another, the audience is unlikely to take your message on board even if you present very well . They will judge your presentation a failure, because you have not met their expectations.

The audience’s reaction and therefore the success of the presentation will largely depend upon whether you, as presenter, effectively communicated your message, and whether it met their expectations.

As a presenter, you don’t control the audience’s expectations. What you can do is find out what they have been told about you by the conference organisers, and what they are expecting to hear. Only if you know that can you be confident of delivering something that will meet expectations.

See our page: Effective Speaking for more information.

How will the presentation be delivered?

Presentations are usually delivered direct to an audience.  However, there may be occasions where they are delivered from a distance over the Internet using video conferencing systems, such as Skype.

It is also important to remember that if your talk is recorded and posted on the internet, then people may be able to access it for several years. This will mean that your contemporaneous references should be kept to a minimum.

Impediments

Many factors can influence the effectiveness of how your message is communicated to the audience.

For example background noise or other distractions, an overly warm or cool room, or the time of day and state of audience alertness can all influence your audience’s level of concentration.

As presenter, you have to be prepared to cope with any such problems and try to keep your audience focussed on your message.   

Our page: Barriers to Communication explains these factors in more depth.

Continue to read through our Presentation Skills articles for an overview of how to prepare and structure a presentation, and how to manage notes and/or illustrations at any speaking event.

Continue to: Preparing for a Presentation Deciding the Presentation Method

See also: Writing Your Presentation | Working with Visual Aids Coping with Presentation Nerves | Dealing with Questions Learn Better Presentation Skills with TED Talks

A Guide to Effective Group Presentations + Free Checklist ✨

Picture this, it is the morning of your big group presentation.

You and your team have put in many late nights, working on slides, rehearsing lines, and fine-tuning every detail (if only, sigh). As you gather in the conference room, there’s a mix of nerves and excitement in the air.

You’ve got a solid plan, but there’s ALWAYS that lingering doubt: will everything work according to plan? Will everything go off without a hitch?

We’ve all been there, the anticipation, the hope that all your hard work pays off. Group presentations can be tough to pull off. But with the right strategies, and a bit of know-how, you can transform your next group presentations into a success story.

Most of the challenges surrounding group presentations revolve around navigating the dynamics of a team presentation, and ensuring a smooth, cohesive delivery. This requires careful planning and practice. In this guide, you’ll learn tips and strategies to nail your upcoming group presentation.

How to Get Started on Your Group Presentation

There is a different dynamic to group presentations because different individuals bring with them different ideas. Here are some basics on getting started with group presentations.

Decide How You are Going to Collaborate

First things first. Decide how your team and you are going to collaborate on the presentation material. If you’re using MS Word, you can easily save a document and share its link with team members. And each member can then work on the same document, on the specific subject that they’ve been assigned. Alternatively, you can also use Google Docs.

When it’s time to create the slides, PowerPoint has collaborative features that you can put to good use.

👉 First create a PowerPoint file.

👉 At some point you need to decide what your slides should look like. You can check out SlideBazaar’s choice of presentation themes, or work on slide designs from scratch (which will take more time).

👉 If you’ve already worked on the content for the slides on a Word file, you can divide the work in PowerPoint for each member as well. To do this, go to the outline view on the left, and create sections for each team member:

To create sections, simply right click a slide, and click on Add Section, and name your section. You can even right-click the area between 2 slides to create a section.

Once you’ve created sections, each member can work on the section assigned to them.

👉 But be sure to lay down some ground rules on what kinds of fonts, images, etc. are allowed. This is to maintain a visual consistency across the entire presentation.

👉 Now all you have to do is share the file with your team and let each member work on each slide.

How to Nail the Slideshow Part of Group Presentations

Now when it comes to preparing the content for your group presentation, the slideshow, there are some things that you should keep in mind:

Know Your Audience, Understand the Objective

Before creating content, take a step back and clearly define your target audience and the goals you want to achieve with your group presentation. Tailor your content, language and visuals around them, for a better presentation.

Visual Appeal

Create visually engaging slides that complement your presentation delivery. You can spend time working on the design of your slides, or use templates or themes, like those found on SlideBazaar, to create stunning presentations in no time.

Content Quality

Proofread the content in your slideshows. Make sure your slides are organized well. You may also want to rehearse presenting the entire slideshow, while recording yourself. Watch the recording back to ensure your slideshow has a logical flow, and that the content in your slides is easy to understand.

👉 Pro Tip 1: Never fill your slides with too much text. You are not supposed to read aloud from the slides. These slides are meant to support your presentation. 👉 Pro Tip 2: To ensure seamless sharing and distribution of your presentation after rehearsal and finalization, consider converting your PowerPoint slides to PDF format using an online PPT to PDF converter . This not only preserves the layout and design integrity but also makes it easier to share across different platforms and devices without the need for specific software.

A good rule to follow is Guy Kawasaki’s 10/20/30 rule. Have less than 10 slides, spend 20 minutes presenting them, and don’t use font sizes smaller than 30 pts. This ensures that your presentation is short, concise, and does not have too much text.

Presentation Delivery – Useful Tips

Nonverbal cues and stage presence.

Pay attention to your posture while presenting. Maintain good posture, and don’t forget to make eye contact with your audience. Use natural hand gestures to emphasize your points.

Speak loud enough for the audience to hear. You can also try varying your tone to keep the audience engaged. Remember, even silent team members that are with you, contribute to the overall impression through their body language and attentiveness. So, make sure you’re all standing with good posture, and look relaxed and confident.

Transitions and Handovers

When presenting as a group, seamless transitions between speakers are crucial. Practice clear handoff cues.

Handoff cues are signals or actions used to coordinate the transfer of responsibility from one person to another. These could be either verbal or non-verbal, and are needed to maintain a smooth flow during your group presentation.

Here are some examples of handoff cues that you can use:

Verbal Cues:

• Introduction: Now, I’ll hand it over to [NAME], who will talk about [TOPIC].
• Summary and lead-in: Now that we’ve covered [TOPIC], I would like to invite [NAME] to expand on [NEXT TOPIC].
• Question prompt: To answer this question, I’ll pass the stage to [NAME].

Non-Verbal Cues:

• Physical gesture: A nod or a smile towards the next speaker.
• Movement: Stepping aside to physically clear up space for the next speaker.
• Eye Contact: Making eye contact with the next speaker to signal it’s their turn.

Visual Cues:

• Props or clicker handoff: Passing the clicker or a relevant prop to the next speaker.

Addressing Questions as a Team

Designate a team member to manage the Q&A session or establish a system for fielding questions. This ensures all inquiries are addressed effectively and avoids confusion for the audience.

Common Challenges You Might Face – And Solutions

Here are some of the most common challenges people usually face with group presentations:

Coordination

Problem: It’s a challenge to coordinate schedules and align everyone’s availability for meetings and rehearsals.  

Solution: One way to fix this problem is to use tools like polls or Google Calendar to find times that work for everyone. If you’re all in one group chat, add a poll, and ask your team members to vote on a time and date that they’re available. Try to finalise a time that everyone’s available, and set regular meeting times and dates in advance to allow team members to plan accordingly.

Communication

Problem: Miscommunication or lack of clarity can lead to confusion among team members and can cause inconsistencies in the final presentation.

Solution: Make sure you establish clear channels of communication, such as a group chat, to facilitate ongoing discussions and updates. Document important decisions and action items in these channels to ensure everyone on your team is on the same page.

Unequal Contribution

Problem: Balancing workload and ensuring everyone contributes can be difficult.

Solution: One of the first things to do, is assign specific roles and responsibilities to each team member to ensure a fair distribution of tasks. There should be regular check-ins with team members to assess progress and address any concerns about workload distribution.

Creative Differences

Problem: Creative differences and disagreements can arise in groups.

Solution: Your meetings can have brainstorming sessions where every team member can openly share ideas and provide feedback. Focus on finding a common ground, and compromise to reach consensus on the decisions you make.

Time Constraints

Problem: Tight deadlines can add pressure, which can impact the quality of the final presentation.

Solution: Break down your presentation project into smaller tasks with clear deadlines . Prioritize tasks based on urgency, and allocate time for regular progress checks to make sure you’re all on track.

Nervousness and Performance Anxiety

Problem: Some members may struggle with anxiety or nervousness, affecting their ability to deliver their parts of the presentation effectively.

Solution: Offer support and encouragement to team members who may be struggling with presentation anxiety. Make sure they get to practice their parts enough. The rest of the team can also pretend to be the audience, if they want to practice in front of people.

Additional Tips for Success

Embrace technology:.

Instead of assigning someone to click through your slides, you can use a clicker, or even a wireless mouse. If you’re using a wireless mouse, make sure you only click through your slides, and do not accidentally move the mouse about.

However, the simplest way I’ve found to move through the slides in your presentation, is to just use your phone. If you have an Android, install PPTControl and its desktop client (search for PPTControl Desktop in the Microsoft Store). Once done, simply connect the app to your device, and you’ll now be able to control the presentation using your phone. It’s super useful!

You can also use other tools like polls, quizzes, and more to keep your audience engaged throughout your presentation.

Time Management:

You should be mindful of the allocated time for your presentation. There’s a quick way to keep track of time during your presentation. You can either do this during rehearsals, or during the actual presentation.

Click on the Windows button on your keyboard and search for “Clock”.

Click on Clock, and in the sidebar of the app, find and click on Stopwatch.

Now just above the stopwatch, click on the Keep on top button.

You now have an onscreen, floating timer. Place it somewhere on the screen as you practice or during your presentation, to keep track of time.

Oh and, one more thing. Here’s a group presentation checklist for you to make sure everything is on track.

Group Presentation Checklist

• Establish clear communication channels for the team.
• Pick a tool (polls, Calendar), to schedule meetings and rehearsals.
• Assign roles and responsibilities.
• Define target audience and presentation goals.
• Tailor your content, language, and visuals (with SlideBazaar themes).
• Create sections in PowerPoint, share it with your team.
• Let members create slides.
• Proofread for errors, and logical flow. Check for visual consistency.
• Rehearse the presentation and record yourselves.
• Practice handoff cues for seamless transition between speakers.
• Decide on a system for handling audience questions.
• Use a clicker or a smartphone app to transition between slides.
• Use tools like polls or quizzes in the presentation to keep your audience engaged.
• Keep track of time with a floating stopwatch.

Well, that’s about it. These were some tips on how you can get started on your group presentations, some best practices on nailing them, and general advice on getting success! I sure hope you found this article helpful, and that your presentation goes well. Why not check out SlideBazaar, you might find a presentation theme or template that might make your slideshow look amazing. Don’t believe me? Have a look for yourself.

Follow us to get free tutorials, PowerPoint slide ideas, and so much more!

At SlideBazaar, we help you create engaging and memorable presentations. Choose from our collection of professional templates or opt for our custom design services for a personalized touch. Your presentations deserve to be elevated to new heights, and we’re here to help you achieve just that!

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How to Deliver Group Presentations: The Unified Team Approach

When you’re asked to present as part of a panel of experts or a team making a sales pitch, you might think that there is safety in numbers and that you need to prepare less than if you were speaking on your own.

The truth is that, for your audience, a group presentation is only as strong as its weakest presenter. Here’s how to help your team create a strong and unified group presentation .

3 Ingredients of Great Group Presentations

The three ingredients to develop and deliver a unified group presentation are clarity, control, and commitment.

Clarity of Purpose

Clarity of roles, clarity of message, control introductions, control transitions, control time and space, commit to a schedule, commit to rehearsing.

• Commit to Answering Your Audience’s Questions

Incorporating these elements will give your audience a “seamless” message.

Ingredient #1: Clarity

Just as your presentation will have a clear purpose, expressed in a thesis statement, your group should create a Charter Statement that explicitly captures the group’s desired outcome.

The charter is different from a thesis statement. The thesis specifically frames the presentation message whereas the charter frames your group’s purpose. This Charter Statement becomes the test of everything that will go into the presentation and help guide the efforts of the team. The charter and the thesis may overlap, but even your thesis statement must be tested against the group’s Charter.

For example, if your group agrees that your general purpose is to sell your product, and, more specifically, you know that the key decision maker in the audience is leery about cutting checks to companies like yours, build that into your Charter Statement.

The purpose of our presentation is to sell our Product to ABC Company by overcoming the objections of the company’s Purchasing Officer through clear examples of how our Product provides a fast return on investment.

The Charter Statement will come in handy when you have a team member who may want to go “off track” to tell personal anecdotes that don’t pass the test of the group’s charter.

Personalities come into play when groups meet to develop presentations. Jockeying for position and ego struggles can quickly deplete the group’s momentum, resulting in hurt feelings and, potentially, a weaker presentation. Providing clarity to group roles helps to establish expectations and keep the entire group moving towards a common objective: a great group presentation.

“ Developing clarity within your group will help you develop a clear message for your audience. ”

Identify the roles your group needs during message development. For example, to ensure that team members are meeting assignments, select a Project Manager . This person isn’t the “boss of the presentation”, but rather will focus on schedule and assignments.

Other roles could include a Gap Analyst who is responsible for identifying “gaps” in content and support materials (handouts, graphics, etc.), which in turn could work closely with other roles within the group like the Chief Researcher .

Capitalize on the unique personalities within your group to develop roles that work well for all, but be sure to discuss the roles openly so they are clear to everyone.

Instead of writing “speeches” for each individual speaker , try creating one master presentation , a unified narrative, and then decide who speaks to which points, and when.

This is a shift from the traditional segmented method of group presentations where often group members are directed to “give five minutes of talking” and then are left to develop content independently.

In a master presentation, each speaker may weave in and out at various points during the presentation. When done well, this fluid dynamic can hold an audience’s attention better by offering a regular change in speakers’ voices and presence.

By using a master presentation, your group will ensure that each of the presenters will stay “on script” and use cohesive language, smooth transitions, and (when using visuals) consistent graphics.

Ingredient #2: Control

Your audience notices how your group introduces itself, so plan those introductions with your presentation.

Your presentation may be part of a larger event that includes an emcee who will introduce the team. If so, be sure that you provide pertinent information to the emcee that will allow her/him to generate interest in your presentation even before you begin speaking.

If your group is responsible for making its own introductions, however, you will need to decide if you will introduce your group members in the beginning, or when they first speak. Your group also will need to decide if each member introduces her/himself, or if one member will introduce everyone.

There is no one right way to do introductions, but your group must decide how to do them before the day of the presentation.

Decide how you are going to “hand off” from one speaker to the next. In the “master presentation” approach, you may want to consider simply have speakers pick up a narrative right where the previous speaker left off.

“ Your audience notices how your group introduces itself, so plan those introductions with your presentation. ”

If you use the more traditional segmented approach, each speaker may cue the subsequent speakers by identifying them and their subject matter. For example:

“…and speaking of quality control, no one is more qualified the Bob Johnson. Bob is going to tell us about how this team will deliver a quality project for you.”

Another option is to assign a group emcee who will handle transitions between presentation sections. Your group will need to determine which option makes the most sense based on your presentation style and audience expectations.

Multiple speakers translate to occupying more physical space, and the potential to gobble up more time with introductions and transitions.

If you will be presenting in a small room, consider where each speaker needs to be positioned to quickly reach the speaking area, and whether they will sit or stand when not speaking.

Your presentation must fit within your allotted time, so you will need to time your group’s presentation, including equipment set up, introductions, and transitions.

Ingredient #3: Commitment

Once you know the date of your presentation, create a schedule that includes specific milestones, such as “presentation draft due” and “final rehearsal”. Having a specific schedule allows members either to agree to the group’s expectations or to offer dates that better fit their personal schedules.

Additionally, you can assign specific responsibilities to the scheduled milestones; for example, who is responsible for bringing the handouts, projector, and laptop to the presentation?

“ If you find group members who lack the commitment to rehearse, consider finding group members who will commit. ”

Rehearsing is one of the most important steps for presentation success. Have your team members agree from day one that they will make themselves available to practice with the group.

If you find group members who lack the commitment to rehearse, consider finding group members who will commit. Practice makes perfect, and no rehearsal means your group doesn’t know what will happen to the content, timing, or quality of the presentation. Do those sound like things your group would like to leave to chance?

Commit to Answering Your Audience’s Questions

Once your formal presentation is over, you may see some raised hands in the audience, ready to pepper your group with questions. Your presentation is not over yet. How you handle those questions is as important as the presentation itself. A well-done presentation means nothing if presenters fumble questions so badly that they appear incompetent.

Have each member develop a list of potential questions and then, as a group, review the list. Discuss who will be responsible for handling which types of questions. Are there any questions important enough to build into the presentation?

From a Rag-Tag Group of Speakers to a Dynamic Presenting Team

By incorporating these three ingredients into your next group presentation process, you will find that you not only develop a presentation that your audience loves, but your group will transform from a rag-tag group of speakers into a dynamic presenting team.

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Great article — what I have found over the years with group presentations (2 or more people) is that the transitions are critical for success. Done well, with good chemistry, and a group presentation is fun to watch. Done badly, with awkward moments, and a group presentation becomes a group debacle.

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Just did a group pitch — NOT easy RT @JeffHurt: How to Deliver Group Presentations via @6minutes #eventprofs http://ow.ly/EHEP — LucyHackman Nov 23rd, 2009

推荐了文章:How to Deliver Group Presentations: The Unified Team Approach( http://XianGuo.com/item/758830453 )。 — AT Chen Nov 29th, 2009

@robert_g_turner You may enjoy my article on group presentations. http://t.co/F5DwBbkD — Chaunce Stanton May 8th, 2012

My students are starting their Team Teaching Presentations this week. I think I'll share this with them: http://t.co/KLu0mAOX #techcomm — Nicholas Carrigg Oct 1st, 2012

#furlongspeechclass READ THIS! How to Deliver Group Presentations: The Unified Team Approach http://t.co/kXGGwFk9Eq via @6minutes — @speechteach912 Apr 22nd, 2014

@Chaunce_Stanton Hi Stanton, I have just read your article on group presentation. I found it really helpful for me. http://t.co/nVClZrr5ok — @iamdpnkr Sep 30th, 2014

How to Deliver Group Presentations: The Unified Team Approach http://t.co/61Qwr9EuuK via @6minutes — @tgillihan Aug 19th, 2015

#FridayRead Learn How to Deliver Group Presentations, Using The Unified Team Approach and tell us how it works- https://t.co/uXCIVoqEJK — @_MyPath101 Nov 3rd, 2017

4 Blog Links

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How To Present In A Duo Or Group | Creating Communication — Jul 28th, 2013

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16 Presenting as a Group

Learning Objectives

• List the four common types of group presentations
• Discuss techniques for coordinating a group assignment
• Plan speech organization for the intended audience
• Practice effective group delivery

Imagine you have been assigned to a group for a project requiring a presentation at the end. “Now is the busiest time in my schedule and I do not have time to fit all these people into it,” the voice in your head reminds you. Then you ask the question: “Is there ever a non-busy time for assembling a group together for a presentation ?” These thoughts are a part of a group presentation assignment. The combined expertise of several individuals is becoming increasingly necessary in many vocational (related to a specific occupation) and avocational (outside a specific occupation) presentations.

Group presentations in business may range from a business team exchanging sales data; research and development teams discussing business expansion ideas; to annual report presentations by boards of directors. Also, the government, private, and public sectors have many committees that participate in briefings, conference presentations, and other formal presentations. It is common for group presentations to be requested, created, and delivered to bring together the expertise of several people in one presentation. Thus, the task of deciding the most valuable information for audience members has become a coordination task involving several individuals. All group members are responsible for coordinating things such as themes, strong support/evidence, and different personalities and approaches in a specified time period. Coordination is defined in the dictionary as harmonious combination or interaction, as of functions or parts.

This chapter focuses on how the group, the speech assignment, the audience, and the presentation design play a role in the harmonious combination of planning, organization, and delivery for group presentations.

Preparing All Parts of the Assignment

In group presentations, you are working to coordinate one or two outcomes—outcomes related to the content (product outcomes) and/or outcomes related to the group skills and participation (process outcomes). Therefore, it is important to carefully review and outline the prescribed assignment of the group before you get large quantities of data, spreadsheets, interview notes, and other research materials.

Types of Group Presentations

A key component of a preparation plan is the type of group presentation. Not all group presentations require a format of standing in front of an audience and presenting. According to Sprague and Stuart (2005), there are four common types of group presentations:

• A structured argument in which participants speak for or against a pre-announced proposition is called a debate . The proposition is worded so that one side has the burden of proof, and that same side has the benefit of speaking first and last. Speakers assume an advocacy role and attempt to persuade the audience, not each other.
• The forum is essentially a question-and-answer session. One or more experts may be questioned by a panel of other experts, journalists, and/or the audience.
• A panel consists of a group of experts publicly discussing a topic among themselves. Individually prepared speeches, if any, are limited to very brief opening statements.
• Finally, the symposium is a series of short speeches, usually informative, on various aspects of the same general topic. Audience questions often follow (p. 318).

These four types of presentations, along with the traditional group presentation in front of an audience or on-the-job speaking, typically have pre-assigned parameters. Therefore, all group members must be clear about the assignment request.

Establishing Clear Objectives

For the group to accurately summarize for themselves who is the audience, what is the situation/occasion, and what supporting materials need to be located and selected, the group should establish clear objectives about both the process and the product being assessed.

Assessment plays a central role in optimizing the quality of group interaction. Thus, it is important to be clear whether the group is being assessed on the product(s) or outcome(s) only or will the processes within the group—such as equity of contribution, individual interaction with group members, and meeting deadlines—also be assessed. Kowitz and Knutson (1980) argue that three dimensions for group evaluation include (1) informational —dealing with the group’s designated tasks; (2) procedural —referring to how the group coordinates its activities and communication; and (3) interpersonal —focusing on the relationships that exist among members while the task is being accomplished. Groups without a pre-assigned assessment rubric may use the three dimensions to effectively create a group evaluation instrument.

The group should determine if the product includes both a written document and an oral presentation. The written document and oral presentation format may have been pre-assigned with an expectation behind the requested informative and/or persuasive content. Although the two should complement each other, the audience, message, and format for each should be clearly outlined. The group may create a product assessment guide (see Table 1) . Additionally, each group member should uniformly write down the purpose of the assignment. You may think you can keep the purpose in your head without any problem. Yet the goal is for each member to consistently have the same outcome in front of them. This will bring your research, writing, and thinking back to focus after engaging in a variety of resources or conversations.

Once the assignment has been coordinated in terms of the product and process objectives, type of presentation, and logistics, it is important for the group to clearly write down the agreed outcomes. Agreed outcomes about the product include a purpose statemen t that reflects an agreement with the prescribed assignment (i.e. “at the end of our group presentation the audience will be informed or persuaded about the prescribed assignment”). It also includes the key message or thesis to be developed through a presentation outline , a full-sentence outline of virtually everything the speaker intends to say. The outline allows the speakers to test the structure, the logic, and persuasive appeals in the speech (DiSanza & Legge, 2011, p. 131).

Logistics for Group Members

As a group, be very clear about the length of your presentation and its preparation. The length of the presentation refers to your time limit, and whether there is a question and answer period involved. Assignment preparation may or may not have a prescribed deadline. If the assignment does not have a deadline, then set one as a group. If there is a deadline, then the group begins by creating a schedule from the final deadline. As a group, create an action timetable explicitly listing all processes and outputs, as well as communication update points.

As a group, decide the best way to leave enough time in the end to put all the pieces together and make sure everything is complete. If there is a written document, it should be completed prior to the oral presentation rather than at the same time. As a group, realize not everyone may work off a physical calendar. Thus, do not hesitate to require each member to write down all deadlines.

Next, the group can strategically add meeting dates, times, and venues to the action timetable. A meeting is a structured conversation among a small group of people who gather to accomplish a specific task (Beebe & Mottet, 2010). For group presentations, meetings do not always include the entire group. So a schedule of who meets with whom and when is useful for planning work and agendas. In addition, all meetings do not serve the same purpose. For example, informational meetings may be called simply to update all group members; solicitation meetings are called to solicit opinions or request guidance from group members; group-building meetings are designed to promote unity and cohesiveness among group members; and problem-solving meetings result in making decisions or recommendations by the time the meeting convenes.

Once the group is unified about the assignment objectives and time frame, it is vital to predetermine the type of note-taking required of each group member (which may vary) and the variety of information exchange. The more systematic a group is in these two areas, the more unified the process and the product. The system begins with each group member writing down the message, specific purpose, and central ideas for the group presentation. If these are still to be determined, then have each group member identify the areas of background information needed and basic information gathering. Next, simply create a general format for note-taking—whether typed or handwritten and what types of details should be included especially sources. Also with the increasing use of electronic databases be very clear on when related articles should be forwarded to group members. The email inbox flooded with PDF files is not always a welcome situation.

The group should be clear on the explicit requirements for locating recent, relevant, and audience-appropriate source material for the presentation. All of this leads to the foundation of clearly defining the responsibilities of each group member. All tasks should be listed, given deadlines, and assigned people. A means for tracking the progress of each task should be outlined. The group should be clear on what are individual, joint (involving more than one group member), and entire group tasks. Throughout the entire process, all group members should be supportive and helpful but should not offer to do other people’s work.

Organizing for Your Audience

Organizing for your audience relates to how the gathered content can be best arranged for them. According to Patricia Fripp (2011), a Hall of Fame keynote speaker and executive speech coach, any presentation can be intimidating but the key is to remember “your goal is to present the most valuable information possible to the members of the audience” (p. 16). Now what you think is most valuable and what the audience thinks is most valuable must be coordinated because of differences in perception (the process by which we give meaning to our experience). Therefore, organizing for your audience is focused on content, structure, packaging, and human element—not for you, not for the assignment, but for the audience. A customized plan of organization will assist your group in creating relevant messages that satisfy others’ personal needs and goals (Keller, 1983).

Audience members are interested in your expertise that has been developed from solid research and preparation. Audience members may have expectations about what foundational literature and key sources should be contained within your presentation. Therefore as a group, you need to go beyond providing a variety of supporting material within your presentation to considering who will be present, levels of expertise, and their expectations. In general, organizing the content should be focused on usage, knowledge levels, and objectives. First, usage refers to how audience members expect to use your presentational content which will help the group transform ideas into audience-centered speech points. Second, knowledge level means the audience’s knowledge level about the topic within the audience which assists the group in developing supporting material for the entire audience. Third, the objectives are linked to how the content serves the audience’s needs and assists the group in being intentional about helping the audience see the reason for their involvement and receive value for the time they devoted to attend. Overall, the content is coordinated in a way that keeps at the forefront who the decision-makers are and what specifics they need to know, would be nice to know, and do not need to know.

Next professionally packaging a presentation for the audience deals with the structure or how you arrange points. The structure takes into consideration a strong opening, logical order, relevant key points, conciseness, and use of supplementary visual aids. In addition, the linking of points involves conversational language and the appropriate use of acronyms and technical jargon for inclusion or exclusion. The focus is geared to the perception of trustworthiness. Three strategic questions to answer include:

• What qualities as a group will demonstrate your trustworthiness to this audience?
• What content order needs to be achieved to give a consistent perception of fairness?
• What content requires repeating and how should that be achieved—through comparisons, examples, illustrations, etc.?

The packaging of successful group presentations revolves around the type of relationship with the audience, the division of time, and enthusiasm. An important dynamic of group presentations is for your group to know if audience members will be required to give an internal presentation or briefing from your presentation. As a group, know if you are packaging a one-time presentation, bidding for a long-term relationship, continuing a relationship for offering expertise, or if the presentation is tied to internal pressures to performance appraisals. Such knowledge will aid your group in developing talking points which can be re-presented with accuracy.

The type of presentation will help you divide the time for your presentation. The majority of the time is always spent on the body of the speech. A typical 30-minute speech might be divided into four minutes for the introduction, ten minutes for the body, and four minutes for the conclusion. The remaining 12 minutes is for the audience to ask questions, offer objections, or simply to become part of the discussion. It is important to leave enough time for the audience to contribute to the intellectual content. Therefore, always design group presentations with the intent not to run out of time before the audience can participate. All group presentations should have enthusiasm. Group members should be enthusiastic about the audience, message, and occasion. Planned enthusiasm should play a role in creating the introduction, conclusion, and body of your presentations. The consistent use of enthusiasm can be planned throughout the speech outline.

Human Element

Now it is time to focus on compatibility. As a group, consider what will it take to get this audience to pay attention to your presentation. Answer questions such as:

• What can your group do to develop an introduction, transitions, and conclusions in a way to connect with this audience?
• What types of stories are common or relatable to this audience?
• What are the attitudes, beliefs, and values of this audience?

Delivering Your Presentation as One

By completing the other levels of coordination, the group will have decided on the key message, thoroughly researched the supporting material, developed logical conclusions, and created realistic recommendations. Therefore all that stands between you and success is the actual presentation—the vehicle that carries the facts and the ideas to your audience. Here it is important to recognize that if an assignment required both a written document and an oral presentation then be sure one effectively complements the other. Although you can reference the written document during the oral presentation, the oral presentation should be planned with the thought in mind that not everyone is given the written document. Therefore, the oral presentation may be the only content they receive. Since you will not always know who receives the written document, it is best to coordinate the presentation as if no one has the full written document, which can serve as a reference tool for gaining content requiring further explanation or accessibility to detailed information. At the same time, if the entire audience is provided written material keep in mind different decision-makers may be in the audience. For example, the creative director may be only interested in your creative concepts, whereas a vice president of finance may be only interested in figures.

The presentation preparation primarily focuses on your group’s ability to develop a clear plan and execution of delivery. A delivery plan includes essential elements such as (1) purpose, (2) oral content, (3) dress, (4) room, (5) visuals, (6) delivery, and (7) rehearsal to ensure that the group presentation is both captivating and useful to your audience, as well as worth their time.

Group members should keep at the forefront of their minds the answer to the question “Was the general purpose—to inform or to persuade—achieved?” As a group, practice keeping the purpose of the presentation explicit for the audience. The purpose should never become hidden during the presentation. Each group member’s awareness of the purpose is important in maintaining the right kind of delivery. It is possible to have great content for a presentation and miss the entire purpose of the presentation. For example, say your group had been asked to do a presentation about Facebook and how it could be used in the financial industry. You could take an informative or persuasive approach. However, if the audience—banking professionals—attends a presentation where the content is focused on Facebook rather than having a focus on its use in the financial industry, then the purpose was not achieved.

The delivery plan will help you evaluate if the purpose of the presentation is clearly aimed at the primary audience. In addition, the group can determine when and how clearly they are articulating the explicit purpose of the presentation. The purpose is complemented by a clear preview, the audience members’ awareness of what decisions are at issue, and the audience’s desire to get important information first.

Oral Content

Up to this point the majority of the group’s engagement with the content has been in terms of reading and writing. It is time to orally interact with the selected content to ensure that it has been developed for this audience, properly structured, and clearly articulated. The delivery plan is a time to evaluate word choice, idioms, and antidotes. When working with this content, make sure that it is suited to the purpose, and that the key message is explicit so the audience remembers it well.

The introduction of group members, transitions, and internal summaries are all important elements of the delivery plan. A proper introduction of group members and the content will not happen automatically. Therefore, it is important to practice it to determine if introductions fit better at the beginning of the presentation, if names need to be emphasized through the wearing of name tags, or if names are better used as a part of transition content. The use of name only may not be effective in some speaking situations. Therefore, the group needs to determine what a proper group member introduction includes beyond the name. Plus, be consistent; that is, determine if everyone is using first name only or full name, do they need to know your positions, some background, or can you simply state it in a written format such as a team resume. Speech content is not useful if the audience does not accept your credibility.

As in all presentations, an awareness of your physical appearance is an important element in complementing the content of your speech. Do not hesitate to talk about and practice appropriate dress as a group. It is important to look like a group. Really consider defining a group’s speaking uniform by deciding how formal or informal the dress code is.

As a group, the overall question you want to be able to answer is: Did our dress provide an accurate first impression not distracting from the content? So what kinds of things can be distracting? The most common are colors, busy patterns, and large or clinking jewelry. As a group determine what type of dress is effective in coordinating your group’s credibility. It is important to take into consideration cultural, occupational, and regional norms. In addition, it is important to think about branding choices. Often groups want to brand themselves for the audience. It is not necessary to mimic your audience. For example, a sales presentation to cranberry association members may entice a group to wear red. However, the cranberry association may not be the only sale your group needs to make so you will be forced to ask the question: Will each sales presentation audience determine the color we accent in dress? In short, do not let the speaking occasion brand you. Simply know what is considered professional for this presentation. You have spent a lot of time on preparing the content for this audience so do not detract from it.

It is not always feasible to practice your delivery in the actual room where you will deliver your speech. However, it is extremely important that you actively plan your delivery for the room by recreating the speaking environment. If prior access to the room is not available, then you will need to do your planning by asking a series of questions of the presentation planner. Some common things to find out include the size of the room; if a projector is available and its location within the room; is there a platform and/or a stationary lectern; is there a sound system and how many microphones; where the group will be seated before being introduced; will the presentation be recorded; what is the availability of the room in advance of the presentation; and what is the number of seats and seating arrangement so the group can plan for the zone of interaction.

The term visuals refers to both non-technology visual aids (handouts, posters, charts, etc.) and presentation technology. Visuals should not appear as though several individuals made them but rather as uniform to the group’s presentation. All visuals should blend smoothly into the speech. All group members should be clear on what visuals or documents were pre-requested (so you do not eliminate them as unnecessary during rehearsal). Many times it is better to simply project or display visuals. At other times, visuals may need to be assembled in a presentation packet for all audience members. Bohn & Jabusch (1982) suggest that there are several researched-based reasons why visual aids enhance presentations including (a) enhanced understanding —helps audience comprehend what they hear and see; (b) enhanced memory —serves as a visual reinforcement; (c) enhanced organization—visually displays your organizational strategy; (d) enhanced attention —grabs and maintains audience interest; and (e) enhanced sequencing —shows rather than describes.

The four modes of delivery—memorized, impromptu, manuscript, and extemporaneous—are all valuable in group presentations. However, the most common mode of delivery is extemporaneous. Earlier in the chapter, developing a script was discussed. The step of transforming the script into a delivery outline —an abbreviated version of the preparation outline (DiSanza & Legge, 2011)—is a significant part of planning delivery. The ultimate goal is to figure out how the group can be confident that the entire presentation stays together and does not just exist in pieces. The delivery outline may go as far as to stipulate vocal and gesture instructions. The delivery outline is not created to be read from, therefore, the group also should determine how speaker notes will be used. The delivery outline should be provided to every group member so everyone is familiar with the entire presentation. It is important to set up contingency plans for who will present content if someone is absent on the day of the presentation—the presenter who gets stuck in morning traffic or the professional who had a flight delay.

The key is for all group members to remain conversational in their delivery style. This may be best achieved by utilizing effective delivery strategies such as appropriate gestures, movement, and posture; appropriate facial expressions including eye contact; and appropriate vocal delivery—articulation, dialect, pitch, pronunciation, rate, and volume. Group members should evaluate each other on audibility and fluency.

Rehearsals are for the final polishing of your presentations. It is a time to solidify logistics of how many group members are presenting, where they will stand, and the most appropriate transitions between each speaker. Group members should grow more comfortable with each other through rehearsals. A key aspect of polishing involves identifying gaps in content and gaining feedback on content (oral and visual), style, and delivery. The rehearsals are a good time to refine speaker notes and to practice the time limit. The number of scheduled rehearsals is dependent on your group and the amount of preparation time provided. The most important element for the group is to adapt their rehearsal timetable based on an honest evaluation of the speaking skills represented within the group.

The only part of a group presentation that you may not be able to rehearse is responding to the actual audience members’ questions and objections. However, you can anticipate the types of questions and practice a simple strategy of how you will respond—repeating the question, stating who from the group will respond, and answering succinctly. Four of the most common types of questions are follow-up questions; action-oriented questions focused on what would you do if; hypothetical questions focused on different scenarios; and information-seeking questions. A primary way to practice is to think of at least three questions you would like to answer, prepare the answer, and practice it during rehearsal(s).

The foundation of a group presentation is constructed from all the guidelines you use in an individual presentation coupled with additional strategies for working effectively with others. Group presentations primarily entail group communication, planning, organization, and delivery. Effective groups communicate about interaction roles, decision-making, and conflict resolution. Such communication helps the group reflect on group dynamics, customize communication for this speaking group, and establish a unified commitment and collaborative climate.

Review & Reflection Questions

• How might a group presentation be different than presenting individually?
• In preparing for a group presentation, what are some key questions and considerations for your group?
• How can you ensure your group presentation is effective and appears ‘as one’?
• Beebe, S.A. & Mottet, T.P. (2010). Business and professional communication: Principles and skills for leadership . Allyn & Bacon.
• Bohn, E. & Jabusch, D. (1982). The effect of four methods of instruction on the use of visual aids in speeches. Western Journal of Speech Communication, 46 , 253-265.
• DiSanza, J.R., & Legge, N. J. (2011). Business and professional communication: Plans, processes, and performance (5th ed.). Pearson.
• Fripp. P. (2011). 9 timely tips for pre-presentation preparation. American Salesman, 56 , 13- 16.
• Keller, J.M. (1983). Motivational design of instruction. In C.M. Reigeluth (Ed.), Instructional design theories: An overview of their current status (pp. 383-434). Lawrence Erlbaum.
• Kowitz, A.C. & Knutson., T.J. (1980). Decision making in small groups: The search for alternatives . Allyn and Bacon.
• Sprague, J. & Stuart D. (2005). The speaker’s handbook (7th ed. ) . Thomson Wadsworth.

Authors & Attribution

This content comes from the introduction, “Preparing All Parts of the Assignment” and “Delivering Your Presentation as One” written by Jennifer F. Wood, Ph.D., in Chapter 18 Group Presentations . from the Public Speaking Project . This content is licensed under a CC BY-NC-ND: Attribution-NonCommercial-NoDerivatives License.

harmonious combination or interaction, as of functions or parts

a structured argument in which participants speak for or against a pre-announced proposition

a presentation in which one or more experts may be questioned by a panel of other experts, journalists, and/or the audience

a presentation format that consists of a group of experts publicly discussing a topic among themselves

a presentation format that involves a series of short speeches, usually informative, on various aspects of the same general topic

a clear, agreed outcome for the presentation

a full-sentence outline of virtually everything the speaker intends to say. The outline allows the speakers to test the structure, the logic, and persuasive appeals in the speech

an abbreviated version of the preparation outline

Presenting as a Group Copyright © 2020 by Jasmine R. Linabary, Ph.D. is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License , except where otherwise noted.

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Business Jargons

A Business Encyclopedia

Presentation

Definition : A presentation is a form of communication in which the speaker conveys information to the audience. In an organization presentations are used in various scenarios like talking to a group, addressing a meeting, demonstrating or introducing a new product, or briefing a team. It involves presenting a particular subject or issue or new ideas/thoughts to a group of people.

It is considered as the most effective form of communication because of two main reasons:

• Use of non-verbal cues.
• Facilitates instant feedback.

Business Presentations are a tool to influence people toward an intended thought or action.

Parts of Presentation

• Introduction : It is meant to make the listeners ready to receive the message and draw their interest. For that, the speaker can narrate some story or a humorous piece of joke, an interesting fact, a question, stating a problem, and so forth. They can also use some surprising statistics.
• Body : It is the essence of the presentation. It requires the sequencing of facts in a logical order. This is the part where the speaker explains the topic and relevant information. It has to be critically arranged, as the audience must be able to grasp what the speaker presents.
• Conclusion : It needs to be short and precise. It should sum up or outline the key points that you have presented. It could also contain what the audience should have gained out of the presentation.

Purpose of Presentation

• To inform : Organizations can use presentations to inform the audience about new schemes, products or proposals. The aim is to inform the new entrant about the policies and procedures of the organization.
• To persuade : Presentations are also given to persuade the audience to take the intended action.
• To build goodwill : They can also help in building a good reputation

Factors Affecting Presentation

Audience Analysis

Communication environment, personal appearance, use of visuals, opening and closing presentation, organization of presentation, language and words, voice quality, body language, answering questions, a word from business jargons.

Presentation is a mode of conveying information to a selected group of people live. An ideal presentation is one that identifies and matches the needs, interests and understanding level of the audience. It also represents the facts, and figures in the form of tables, charts, and graphs and uses multiple colours.

Related terms:

• Verbal Communication
• Visual Communication
• Non-Verbal Communication
• Communication
• 7 C’s of Communication

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Thank you so much for providing us with brief info related to the presentation.

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Microsoft 365 Life Hacks > Presentations > How to work on a group presentation

How to work on a group presentation

Working in a group can be a great way to tackle complicated tasks or share unique knowledge. When it comes to illustrating your team’s results to an audience, it can be tricky to navigate how to pace your presentation and who gets to speak, among other factors. Check out these tips for how to start a presentation speech, how to conclude a group presentation, and everything in between.

How to do a group presentation

Some people thrive working in groups , while others prefer to tackle projects by themselves. Balancing all these differing personalities is one of the key skills to ensuring that your presentation goes smoothly:

Tell your story with captivating presentations

Powerpoint empowers you to develop well-designed content across all your devices

Designate roles and presenting order to team strengths

The clearest way to do set presentation roles, and the order of these roles, is to set them early in the process and based upon the strengths of your group members. Designate roles based on certain skillsets and to keep from duplicating efforts. For example, having one or two people work exclusively on designing your PowerPoint presentation can streamline the process. Depending on how long your presentation is, you can assign everyone on your team three to five slides to discuss.

The importance of practicing

In addition, it helps to rehearse your presentation multiple times to iron out any kinks and build confidence. Practice your presentation together as a group so everyone can be prepared in front of your audience. Here, communication is key, scheduling regular meetings and clearly delegating tasks ensure everyone is on the same page.

How to start a group presentation speech

Just like the rest of your presentation, it helps to have just one person speak at a time. Assign the role of introducer to someone on your team. You can also choose to designate someone as the narrator who can both start the presentation, introduce team members, and finish in the conclusion.

Ensure that they clearly state the purpose of your presentation and provide an overview of what you’ll cover. You can also start with a compelling hook or an intriguing question to grab the audience’s attention. Introduce each member of your group and their roles and expertise to establish credibility and cohesion.

How to conclude a group presentation

At the end of your presentation, it helps to summarize the key points of your presentation and reiterate your main message so that your audience can retain as much information as possible. End with a strong closing statement or call to action to leave a lasting impression on your audience. Thank them for their time and invite further discussion or questions.

Mastering the art of group presentations requires effective collaboration, enough time for preparation, and a confident delivery. Play to your group’s strengths, give everyone plenty of time to speak, and value everyone’s contributions equally. Check out more tips for how to create an effective presentation , how to make group projects go smoother , or how to connect with virtual audiences .

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Everything about Effective group presentation methods

• July 25, 2022

I think we all believe in the miracle of teamwork, but has it ever happened to you that you decide to do teamwork, but you don’t know what to do or what steps to go through? Although effective group presentations usually end with success, we all saw groups that ended up failing, maybe because they didn’t know what presentation skills they needed.

But it can have other reasons as well, read this blog until the end to understand where your strengths and weaknesses are and what can be done to have better teamwork and effective Presentation design services .

Table of Contents

What is a group presentation?

When we are having a presentation with a group of people that’s a group presentation. And this group can be made up of friends, classmates, colleagues, or anyone else who is working together on a project. In my view, if you want to involve everyone in the project and to ensure that everyone is on the same page group presentation is the best way.

There are a few things you should keep in mind when it comes to group presentations.

I want to mention a few things plea keep them in your mind about group presentation.

• First, you should make sure that everyone on the team is prepared.
• Second, you should make sure that the presentation is focused and on track.
• Finally, you should make sure that everyone on the team is comfortable with the presentation.

So, here, some have we were learning what is the definition of group presentation after that I’m going to tell you what is important to have it.

Why is it important to have a group presentation?

I’m calling them as reasons, there are the reasons why we need them and why it’s important that much.

• First: it’s your chance to get everyone on the team involved with the presentation so you can look at it as a chance.
• Second: it’s an opportunity to ensure that everyone on the team is on the same page.
• Finally: if you need other people to focus on the project it’s a great chance.

Effective Group Presentations

Group presentations are a common way for individuals to collaborate and convey information, ideas, or projects to an audience. To ensure about effective group presentations, several key aspects need to be considered:

1-Planning and Organization:

Effective group presentations start with thorough planning. Define the presentation’s purpose, objectives, and target audience. Establish a clear structure, including an introduction, main points, and a conclusion. Divide tasks among group members, assigning roles and responsibilities.

2-Content Development:

Collaboratively develop content that is relevant, clear, and engaging. Ensure that each point is well-researched and supported with evidence. Create a logical flow between topics to maintain the audience’s interest and comprehension.

3-Visual Aids:

Visual aids, such as slides, charts, and graphs, can enhance understanding and retention. Design them to be visually appealing and uncluttered. Visuals should complement the spoken content, not replace it.

4-Practice:

Rehearse the presentation as a group multiple times. This helps improve the flow, timing, and coordination among presenters. The practice also reduces nervousness and builds confidence.

5-Engagement Techniques:

Engage the audience through various means, such as asking questions, providing real-world examples, or using anecdotes. Encourage participation to maintain interest and interaction.

6-Body Language and Delivery:

Effective communication extends beyond words. Pay attention to non-verbal cues like eye contact, gestures, and posture. Maintain a confident and friendly demeanor. Speak clearly and at an appropriate pace, considering the audience’s ability to follow.

7-Time Management:

Keep track of time to ensure the presentation runs smoothly and smoothly. Allocate time for questions and discussion at the end if necessary.

8-Handling Questions:

Anticipate potential questions and prepare answers. When responding to questions from the audience, be concise and, if necessary, defer questions that require more in-depth discussion to a later time.

9-Adaptability:

Be ready to adapt to unexpected situations, technical glitches, or audience response changes. Flexibility and the ability to improvise can make a significant difference.

What is teamwork?

You should not forget about teamwork cause a good team presentation is made of good teamwork. Teamwork is when a group of people comes together to achieve a common goal. There are many benefits to teamwork, including the ability to accomplish more than what one person could do alone, the ability to share knowledge and skills, and the ability to provide support for one another.

So we talked about group presentation and why we are doing it then we had to work on how we could have a better group presentation. One of the greatest factors that are involved in it is teamwork, cause a good team presentation is made of good teamwork. Teamwork is when a group of people comes together to achieve a common goal(i don’t know if have i ever mentioned it on my blogs or not but people with the same goals with a good strategy can change the world) Let back to our topic here are many benefits to teamwork, including the ability to accomplish more than what one person could do alone, the ability to share knowledge and skills, and the ability to provide support for one another.

Why is important to have teamwork?

We worked on the meaning of teamwork is time to say why it is important to have that. There are many reasons why teamwork is important i’m giving you three important reasons to believe that soo is so important.

One of the most important is that it allows for a greater level of productivity. When a team works together, each member can focus on their strengths and contribute to the overall goal. This can help a team to achieve more than what one person working alone could ever hope to achieve.

Another reason teamwork is important is that it allows for the sharing of knowledge and skills. When team members work together, they can share their expertise and learn from one another. This can help to improve the skills of the team as a whole and make them more effective at giving presentations.

Finally, teamwork is important because it provides support for one another. When team members work together, they can offer encouragement and motivation to one another. This can be a great way to keep team members focused and on track during a presentation.

Choose a team captain

When it comes to giving presentations, one of the most important things you can do is choose a team captain. The team captain is responsible for coordinating the team’s efforts and making sure that everyone is on the same page. They will also be responsible for giving the final presentation, so it is important to choose someone confident and capable of delivering a great presentation.

So, like always we are talking about the most important factors that you should keep in mind and do to improve your chance of success.

The team captain is responsible for coordinating the team’s efforts and making sure that everyone is on the same page and will also be responsible for giving the final presentation, so it is important to choose someone confident and capable of delivering a great presentation, so it’s important to choose a good team captain.

There are a few things you should keep in mind when choosing a team captain.

I’m mentioning a few things to keep in mind when you are choosing a team captain.

• First, they should be organized and able to keep the team on track.
• Second, they should be confident and able to deliver a great presentation.
• Finally, they should be comfortable working with a team.

Know your roles within the team

So why do we use a captain to make everything clear so everyone knows their roles?

In a group presentation, all of the group members need to know their roles so they can do them faster and be prepared for them. There are a few different roles that you can play on a team, and each one has its own set of responsibilities.

• The first role is that of the presenter . The presenter is responsible for delivering the presentation to the audience.
• The second role is that of the support staff . The support staff is responsible for helping the presenter with the presentation.
• The third role is that of the audience . The audience is responsible for listening to the presentation and providing feedback.

Have a strategy in place for question time

When it comes to giving presentations, one of the most important things you can do is have a strategy in place for question time.

First ill make it clear when is question time. Question time is when the audience gets to ask the team questions about the presentation. You had to look at it as a great opportunity to get feedback from the audience and to clarify any points that they may be confused about.

The team needs a full group rehearsal

If you want to give a great presentation, it is important to have a full group rehearsal. This rehearsal should be done with the entire team, and it should be focused on going over the presentation from start to finish so care about this one cause it’s too important. This rehearsal will help to ensure that everyone on the team is on the same page and that they know what they need to do.

Do a member analysis

So, what to do if we want to have a member analysis you should first make a list of all the members of the group. Then, you should write down the strengths and weaknesses of each member. After you have done the member analysis, you should assign roles for the presentation.

As i told you before it’s one of the ways to go and know your roles.

Make sure everyone is prepared

So, this one is more about the captain i mean the captain should check this but the other members should know too. The captain should make sure that everyone on the team is prepared. 

Individual and group practice are equally important

 it is important to do both individual and group practice. Individual practice will help you to understand your role in the presentation. Group practice will help you to understand how to work with the other members of the group.

Watch other group presentations together

I can mention this one as a hint so that the reason that is at the end of my list so go and watch other group presentations. Cause this will help you to meet the exact mistakes that you may have in your presentation, the other reason that I’m recommending it to you is that it will also help you to understand the different elements of a group presentation.

So as your last job go and see the other group presentation and try to cover their week ness in your own presentation.

Effective Presentation Methods

Choosing effective presentation methods depends on the content, audience, and goals. Presentation methods are most effective for includes:

Lecture-Style Presentations:

Suitable for conveying complex information or educational content. The presenter speaks while using visual aids to support key points.

Interactive Workshops:

Ideal for fostering participation and skill-building. Participants actively engage with the material through exercises, discussions, and group activities.

Panel Discussions:

Effective for presenting multiple perspectives on a topic. Experts or panelists share their insights and engage in a moderated discussion.

Demonstrations and Product Showcases:

Great for showcasing products, software, or tangible items. Demonstrations allow the audience to see how something works in practice.

Storytelling Presentations:

Powerful for connecting with the audience emotionally and making information memorable. Stories engage the audience on a personal level.

Question and Answer (Q&A) Sessions:

These can follow other presentation methods, allowing the audience to seek clarification and dialogue with presenters.

Visual Presentations (e.g., Infographics):

Visual methods effectively convey complex data or statistics in a more digestible format.

Group Presentation Skills

Group presentations require a set of skills beyond individual public speaking abilities. You need to learn crucial group presentation skills, including:

• Effective communication within the group is vital. Team members should be on the same page regarding content, roles, and timing.
• Group members should actively listen to each other during rehearsals and the actual presentation. This ensures smooth transitions between speakers and helps address potential issues.
• Conflicts or disagreements may arise within the group. Skills in negotiation and conflict resolution are essential for maintaining group cohesion.
• Each member should have a defined role based on their strengths. Roles include the main presenter, content expert, timekeeper, and question-handler.
• Group presentations may require quick adjustments. Be flexible and ready to adapt if the situation changes.
• Encourage open and constructive feedback within the group. Use feedback to refine the presentation and enhance group dynamics.
• Provide support and encouragement to fellow group members. Confidence and motivation are contagious and can boost the overall quality of the presentation.
• Maintain professionalism during both the preparation and delivery of the presentation. This includes punctuality, deadline adherence, and a respectful attitude toward all team members.

Effective group presentations rely on careful planning, content development, engagement techniques, and delivery skills. The choice of presentation method should align with the content and goals, while group presentation skills, including communication, coordination, and conflict resolution, are essential for successful collaboration. Mastering these aspects will enable groups to deliver impactful and engaging presentations.

How do you structure a group presentation?

A common way to do this is the introduction-body-conclusion format, which consists of three main parts. The introduction should capture the audience’s attention, introduce the topic and main idea, and preview your presentation’s structure and key points.

What are the four common types of group presentations?

Informative, instructional, arousing, and persuasive. Informative presentations briefly educate your audience on a specific topic. Instructional presentations teach your audience more thoroughly and generally include details and directions.

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Group presentations

There is a different dynamic to group presentations because different individuals bring with them different ideas.

Working together

• Exchange phone numbers and/or emails
• Google docs or Prezi can be used so all members can contribute
• Establish a timeline, when and where to meet, practice, etc.
• Each individual may have a different idea
• Come to an agreement on one topic
• Topic needs to be relatable to the entire group
• Identify a lead member to keep the group organized
• One member can send out reminder emails/texts
• One member can compile the various components needed for presentation

After the research

• Symposium – a short speech given by the group
• Forum – the group answers questions from the audience with short spontaneous speeches
• Panel – each group member provides information and answers questions
• Identify the role each member will have during the presentation
• Who is speaking, when, and what points
• Everyone will know transition points, especially if each member needs to speak
• By chance someone is unable to make presentation other members will be familiar with the information and be able to fill in the gaps
• All members will be confident with material

The presentation

• The goal of the speech
• The purpose
• Should look and feel coordinated
• All visual aids support the topic
• Provide structure
• Keep track of time
• Ensures not one individual dominates the conversation
• Use outline if needed
• All group members need to be prepared to answer questions

Group appearance

• Goal of speech is to keep it conversational
• Think of a group of friends standing together. They do not necessary go in an order, they talk as the topic comes to interest them.  Organize the delivery of your speech in the same manner
• Smiling, acknowledging one another will give the group credibility with the audience

Beebe, S. A., & Beebe, S. J. (2012). A concise public speaking handbook . Boston: Allyn & Bacon.

Lucas, S. (2012). The art of public speaking . New York, NY: McGraw-Hill.

Sprague, J. & Stuart, D. (2013). The speaker's compact handbook, 4th ed . Portland: Ringgold, Inc.

Vrooman, S. S. (2013). The zombie guide to public speaking: Why most presentations fail, and what you can do to avoid joining the horde . Place of publication not identified: CreateSpace.

Presentation Definition: A Comprehensive Guide

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Table of contents, unraveling the presentation definition, what is a presentation, historical roots: from latin to modern day, types and formats of presentations, enhancing presentation skills: a guide, presentation in the digital age: multimedia and keynote, the art of visual aids: graphs and more, presentation in different languages, presentation in literature and culture, effective presentation: tips and techniques, incorporating quizzes and group activities, presentation in educational contexts, synonyms and related terms, the thesaurus and vocabulary expansion, historical and specialized types of presentations, presentation in business: introducing a new product, word of the day: presentation, key points and summarization, cultural influences and adaptations, the role of technology, eye contact and body language, the art of storytelling, innovation and new products, speechify studio.

Unraveling the Presentation DefinitionPresentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly...

Presentation - a word frequently used in English, Spanish, Latin, French, and Arabic contexts, but what does it exactly mean? In this article, we delve into the definition of presentation , exploring its various facets and applications in different fields.

The Essence of Presentation: A Definition

A presentation is the act of presenting information or ideas to a group of people in a structured and deliberate manner, often with the aid of visual aids like PowerPoint, Keynote, or multimedia tools.

Presentations are a ubiquitous part of the professional, educational, and social landscape. The act of presenting, essentially communicating information and ideas to a group of people, has evolved significantly over time. This article explores the definition of a presentation, its various formats, the skills required to make it effective, and the nuances of a great presentation, all while weaving in an eclectic mix of keywords.

The Evolution from 'Praesentātiō' to 'Presentation'

In its essence, a presentation is the act of presenting or displaying information or ideas to an audience. The Oxford English Dictionary defines it as "the action or process of presenting something to someone." In Latin, the term stems from 'praesentātiō', denoting the action of placing before or showing. This definition has broadened in modern English to encompass various methods of showcasing information, whether it's a business pitch, an academic lecture, or introducing a new product.

The term has its origins in Latin ('praesentātiō'), evolving through various languages like French and British English, symbolizing the act of presenting, displaying, or giving something to others.

Diverse Formats for Different Needs

Presentations can vary in formats - from formal PowerPoint presentations to informal Prez (an informal abbreviation of presentation) discussions, each tailored to suit specific requirements.

Mastering the Art of Presentation

Presentations come in various formats, from the traditional speech to more contemporary multimedia showcases. PowerPoint, a widely used tool, allows the integration of text, images, and graphs to create visually appealing slides. Similarly, Apple's Keynote offers tools for creating impactful multimedia presentations. The inclusion of visual aids, like graphs and charts, enhances comprehension and retention. For those interested in learning Spanish, Arabic, or French, incorporating these languages in presentations can broaden audience reach.

Effective presentation skills involve a blend of clear communication, eye contact , engaging visual aids , and a confident delivery. These skills are crucial in both business and educational settings.

Embracing Technology for Impactful Presentations

In the era of digital communication, tools like multimedia presentations and Apple's Keynote software have become indispensable for creating dynamic and interactive presentations.

Using Graphs and Visuals Effectively

Effective presentations often include graphs and other visual aids to convey complex information in an easily digestible format, enhancing the audience's understanding.

A Multilingual Perspective

The concept of presentation transcends languages, from English to Arabic , each offering unique nuances in the art of presenting.

Presentation Copy and Beyond

The term also appears in literary contexts, such as a "presentation copy" of a book, and in cultural scenarios like a "breech presentation" in childbirth, where the baby is positioned to exit the birth canal feet first.

Crafting an Impactful Presentation

An effective presentation is more than just delivering facts; it involves engaging storytelling, structured key points , and the ability to connect with the audience.

To deliver an effective presentation, certain skills are paramount. English, being a global lingua franca, is often the preferred language for presentations. However, the ability to present in multiple languages, like Spanish or French, can be a significant advantage.

Eye contact is a crucial skill, establishing a connection with the audience and making the presentation more engaging. Additionally, the ability to read the room and adjust the presentation accordingly is vital.

Interactive elements like quizzes can transform a presentation from a monologue into a dynamic group activity. They encourage participation and can be especially effective in educational settings. Quizzes can also be used in business presentations to gauge audience understanding or to introduce a new product.

Learning Through Presentations

In educational settings, presentations are used as a tool for teaching and assessment, often involving quizzes and interactive sessions to enhance learning.

Exploring Synonyms and the Thesaurus

The thesaurus offers a range of synonyms for 'presentation,' such as exhibition, demonstration, and display, each with slightly different connotations.

Utilizing a thesaurus can enrich presentation language, offering synonyms and example sentences to clarify points. The 'word of the day' concept, often found in English learning resources, can be an interesting addition to presentations, especially in multilingual contexts.

The term 'presentation' also has specialized meanings. In historical contexts, a 'presentation copy' refers to a book or manuscript gifted by the author. In obstetrics, 'breech presentation' denotes a situation where the baby is positioned to exit the birth canal feet or buttocks first. Understanding these specialized definitions enriches the overall grasp of the term.

The Role of Presentation in Business

In business contexts, presentations are crucial for scenarios like introducing a new product , persuading investors, or communicating with stakeholders.

Expanding Vocabulary with 'Presentation'

In language learning, 'presentation' can be a word of the day , helping learners understand its usage through example sentences and pronunciation (notated as /ˌprez.ənˈteɪ.ʃən/ in English).

An effective presentation distills complex information into key points, making it easier for the audience to remember the most important takeaways. Summarization skills are critical in achieving this clarity.

The concept of presentations varies across cultures. In Arabic-speaking countries, the style of presentation might differ significantly from that in English-speaking contexts. The benefice of understanding cultural nuances cannot be overstated, as it can significantly impact the effectiveness of a presentation.

Technology, particularly multimedia, plays a pivotal role in modern presentations. From PowerPoint slides to advanced software like Keynote, the use of technology has revolutionized the way information is presented. The integration of videos, sound, and interactive elements makes presentations more engaging and memorable.

In delivering a presentation, non-verbal cues like eye contact and body language are as important as the spoken content. Maintaining eye contact with the audience establishes a connection and keeps them engaged. Similarly, confident body language can convey authority and enthusiasm.

A great presentation often resembles storytelling. It's not just about relaying facts; it's about weaving a narrative that resonates with the audience. This involves understanding the audience's needs and interests and tailoring the content accordingly.

Presentations are often the first introduction of a new product to the market. The effectiveness of these presentations can make or break the product's success. Highlighting the unique features and benefits in a clear, compelling manner is crucial.

The Power of Presentation

Presentations are a powerful tool for communication and education. Whether in a formal business setting or an informal educational environment, mastering the art of presentation can lead to more effective and impactful communication.

1. Oxford English Dictionary

2. Merriam-Webster Thesaurus

3. Apple Keynote User Guide

4. Presentation Techniques in Educational Literature

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## Frequently Asked Questions About Presentations

### What is in a presentation?

A presentation typically includes a combination of spoken words and visual aids such as PowerPoint slides, graphs, or multimedia elements. It's an organized way to convey information or ideas to a group of people.

### What is meant by giving a presentation?

Giving a presentation refers to the act of presenting information or ideas to an audience. This act, known in various languages including English, Spanish, and French as 'presentation' (or 'praesentātiō' in Latin), involves communication skills, visual aids, and sometimes interactive elements like quizzes.

### What makes a good presentation?

A good presentation effectively communicates key points, engages the audience through eye contact and clear speech (often practiced as a 'word of the day' in English classes), uses visual aids like graphs, and is well-structured. Effective presentation skills are crucial for this.

### What are the types of presentation?

There are various types of presentations, including formal business presentations (often using PowerPoint or Keynote), educational lectures, sales pitches for a new product, and informal talks. Each type uses different formats and approaches.

### What are the 4 parts of a presentation?

The four main parts of a presentation are the introduction, the main body, the conclusion, and the Q&A session. Each part plays a vital role in delivering an effective presentation.

### What are the three things that a good presentation should do?

A good presentation should inform, engage, and persuade or inspire the audience. It's about more than just delivering facts; it's an act of communication that can change perspectives or encourage action.

### How is a presentation linked with multimedia?

Presentations often use multimedia elements like videos, audio clips, and animated graphs to enhance the viewer's understanding and engagement. Multimedia tools like PowerPoint and Keynote are widely used in creating dynamic presentations.

### How long should a presentation be?

The length of a presentation can vary, but it's typically between 15 to 30 minutes. The duration depends on the context and the amount of information to be covered. It's important to keep presentations concise to maintain the audience's attention.

These answers incorporate various aspects of presentations, including their definition, formats, and the skills required, in multiple languages and contexts, as seen in resources like Oxford dictionaries and thesaurus.

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Cliff Weitzman is a dyslexia advocate and the CEO and founder of Speechify, the #1 text-to-speech app in the world, totaling over 100,000 5-star reviews and ranking first place in the App Store for the News & Magazines category. In 2017, Weitzman was named to the Forbes 30 under 30 list for his work making the internet more accessible to people with learning disabilities. Cliff Weitzman has been featured in EdSurge, Inc., PC Mag, Entrepreneur, Mashable, among other leading outlets.