arrange the words presentation recommendation

Arrange the words given below in a meaningful sequence.

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How to Make a “Good” Presentation “Great”

by Guy Kawasaki

Summary .   

A strong presentation is so much more than information pasted onto a series of slides with fancy backgrounds. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others. Here are some unique elements that make a presentation stand out.

• Fonts: Sans Serif fonts such as Helvetica or Arial are preferred for their clean lines, which make them easy to digest at various sizes and distances. Limit the number of font styles to two: one for headings and another for body text, to avoid visual confusion or distractions.
• Colors: Colors can evoke emotions and highlight critical points, but their overuse can lead to a cluttered and confusing presentation. A limited palette of two to three main colors, complemented by a simple background, can help you draw attention to key elements without overwhelming the audience.
• Pictures: Pictures can communicate complex ideas quickly and memorably but choosing the right images is key. Images or pictures should be big (perhaps 20-25% of the page), bold, and have a clear purpose that complements the slide’s text.
• Layout: Don’t overcrowd your slides with too much information. When in doubt, adhere to the principle of simplicity, and aim for a clean and uncluttered layout with plenty of white space around text and images. Think phrases and bullets, not sentences.

As an intern or early career professional, chances are that you’ll be tasked with making or giving a presentation in the near future. Whether you’re pitching an idea, reporting market research, or sharing something else, a great presentation can give you a competitive advantage, and be a powerful tool when aiming to persuade, educate, or inspire others.

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Blog > How to structure a good PowerPoint Presentation

How to structure a good PowerPoint Presentation

08.09.21   •  #powerpoint #tips.

When creating presentations, it is particularly important that they are well organized and have a consistent structure.

A logical structure helps the audience to follow you and to remember the core information as best as possible. It is also important for the presenter, as a good presentation structure helps to keep calm, to stay on the topic and to avoid awkward pauses.

But what does such a structure actually look like? Here we show you how to best organize your presentation and what a good structure looks like.

Plan your presentation

Before you start creating your presentation, you should always brainstorm. Think about the topic and write all your ideas down. Then think about the message you want to communicate, what your goal is and what you want your audience to remember at the end.

Think about who your audience is so that you can address them in the best possible way. One possibility is to start your presentation with a few polls to get to know your audience better. Based on the results, you can then adapt your presentation a little. Use the poll function of SlideLizard and have all the answers at a glance. SlideLizard makes it possible to integrate the polls directly into your PowerPoint presentation which helps you to avoid annoying switching between presentation and interaction tool. You can keep an eye on the results while the votes come in and then decide whether you want to share them or not.

• an informative
• an entertaining
• an inspiring
• or a persuasive presentation?

Typical Presentation Structure

The basic structure of a presentation is actually always the same and should consist of:

Introduction

Make sure that the structure of your presentation is not too complicated. The simpler it is, the better the audience can follow.

Personal Introduction

It is best to start your presentation by briefly introducing yourself which helps to build a connection with your audience right away.

Introduce the topic

Then introduce the topic, state the purpose of the presentation and provide a brief outline of the main points you will be addressing.

Mention the length

In the introduction, mention the approximate length of the talk and then also make sure you stick to it.

The introduction should be no longer than two slides and provide a good overview of the topic.

Icebreaker Polls

According to studies, people in the audience only have an average attention span of 10 minutes, which is why it is important to increase their attention right at the beginning and to arouse the audience's interest. You could make a good start with a few icebreaker polls for example. They lighten the mood right at the beginning and you can secure your audience's attention from the start.

For example, you could use SlideLizard to have all the answers at a glance and share them with your audience. In addition, the audience can try out how the polls work and already know how it works if you include more polls in the main part.

Get to know your audience

As mentioned earlier, it is always useful to think about who your audience actually is. Ask them questions at the beginning about how well they already know the topic of your presentation. Use SlideLizard for this so that you have a clear overview about the answers. You can use both single- and multiple-choice questions or also open questions and display their results as a WordCloud in your presentation, for example.

Include a quote

To make the beginning (or the end) of your presentation more exciting, it is always a good idea to include a quote. We have selected some powerful quotes for PowerPoint presentations for you.

Present your topic

The main part of a presentation should explain the topic well, state facts, justify them and give examples. Keep all the promises you made earlier in the introduction.

Length and Structure

The main part should make up about 70% of the presentation and also include a clear structure. Explain your ideas in detail and build them up logically. It should be organized chronologically, by priority or by topic. There should be a smooth transition between the individual issues. However, it is also important to use phrases that make it clear that a new topic is starting. We have listed some useful phrases for presentations here.

Visualize data and statistics and show pictures to underline facts. If you are still looking for good images, we have selected 5 sources of free images for you here.

Focus on the essentials

Focus on what is most important and summarize a bit. You don't have to say everything about a topic because your audience won’t remember everything either. Avoid complicated sentence structure, because if the audience does not understand something, they will not be able to read it again.

Make your presentation interactive

Make your presentation interactive to keep the attention of your audience. Use SlideLizard to include polls in your presentation, where your audience can vote directly from their smartphone and discuss the answers as soon as you received all votes. Here you can also find more tips for increasing audience engagement.

Repeat the main points

The conclusion should contain a summary of the most important key points. Repeat the main points you have made, summarize what the audience should have learned and explain how the new information can help in the future.

Include a Q&A part

Include a Q&A part at the end to make sure you don't leave any questions open. It's a good idea to use tools like SlideLizard for it. Your audience can ask anonymous questions and if there is not enough time, you can give them the answers afterwards. You can read more about the right way to do a question slide in PowerPoint here.

Get Feedback

It is also important to get feedback on your presentation at the end to keep improving. With SlideLizard you can ask your audience for anonymous feedback through star ratings, number ratings or open texts directly after your presentation. You can then export the responses and analyse them later in Excel.

Presentation style

Depending on the type of presentation you give, the structure will always be slightly different. We have selected a few different presentation styles and their structure for you.

Short Presentation

If you are one of many presenters on the day, you will only have a very limited time to present your idea and to convince your audience. It is very important to stand out with your presentation.

So you need to summarize your ideas as briefly as possible and probably should not need more than 3-5 slides.

Problem Solving Presentation

Start your presentation by explaining a problem and giving a short overview of it.

Then go into the problem a little more, providing both intellectual and emotional arguments for the seriousness of the problem. You should spend about the first 25% of your presentation on the problem.

After that, you should spend about 50% of your presentation proposing a solution and explaining it in detail.

In the last 25%, describe what benefits this solution will bring to your audience and ask them to take a simple but relevant action that relates to the problem being discussed.

Tell a Story

A great way to build an emotional connection with the audience is to structure a presentation like a story.

In the introduction, introduce a character who has to deal with a conflict. In the main part, tell how he tries to solve his problem but fails again and again. In the end, he manages to find a solution and wins.

Stories have the power to win customers, align colleagues and motivate employees. They’re the most compelling platform we have for managing imaginations. - Nancy Duarte / HBR Guide to Persuasive Presentations

Make a demonstration

Use the demonstration structure to show how a product works. First talk about a need or a problem that has to be solved.

Then explain how the product will help solve the problem and try to convince your audience of the need for your product.

Spend the end clarifying where and when the product can be purchased.

Chronological structure

When you have something historical to tell, it is always good to use a chronological structure. You always have to ask yourself what happens next.

To make it more interesting and exciting, it is a good idea to start by telling the end of something and after that you explain how you got there. This way you make the audience curious and you can gain their attention faster.

Nancy Duarte TED Talk

Nancy Duarte is a speaker and presentation design expert. She gives speeches all over the world, trying to improve the power of public presentations.

In her famous TED Talk "The Secret Structure of Great Talks" she dissects famous speeches such as Steve Jobs' iPhone launch speech and Martin Luther King's "I have a dream" speech. In doing so, she found out that each presentation is made up of 4 parts:

• What could be
• A moment to remember
• Promise of “New Bliss”

Related articles

About the author.

Helena Reitinger

Helena supports the SlideLizard team in marketing and design. She loves to express her creativity in texts and graphics.

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Slide transitions.

Slide transitions are visual effects which appear in PowerPoint when one slide moves to the next. There are many different transitions, like for example fade and dissolve.

Solution Presentation

A solution has already been found during a solution presentation. The only thing that remains is to find a solution on how to realize the decision.

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Learning on Demand means that the content is available extactly when it's needed by the learner

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With Virtual Reality people can practice situations and important processes in a virtual room by putting on special digital glasses. They can influence what happens themselves.

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• Aptitude and Reasoning
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• Aptitude and Reasoning /
• Verbal Reasoning - Mental Ability /
• Logical Sequence of Words /

Arrange the words given below in a meaningful sequence. 1.Presentation  2.Recommendation  3. Arrival  4.Discussion  5.Introduction

The correct order is :

Arrival   Introduction   Presentation   Discussion  Recommendation

      3                    5                        1                    4                       2  

Rearrange the jumbled letters to make meaningful words and then select the one which is different.

View Answer Report Error Discuss Filed Under: Logical Sequence of Words Exam Prep: Bank Exams

From the given alternatives, select the word which CANNOT be formed using the letters of the given word.

Represhensible

Arrange the given words in the sequence in which they occur in the dictionary.

Disbursement

1. Vicinity

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The PowerPoint Recommendations Slide: Full Tutorial, Templates, and Examples from Real Banks

In this tutorial, you’ll get several “recommendations slide” templates, and you’ll learn how to use the PowerPoint commands and shortcuts to build your own recommendations slide with opposing arrow shapes.

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One of the most common tasks in PowerPoint is creating a recommendations slide that presents several options to a client and then selects the best one for them.

In investment banking pitch books , the recommendations slide often takes the form of a PowerPoint table or table-like structure made up of shapes and bullets.

Here’s an example from Lincoln and Goldman Sachs’ presentation to Covetrus ( direct link to the slide shown below ):

And here are a few “recommendations slide” templates from our finished pitch book for Jazz Pharmaceuticals:

Recommendations Slides – PowerPoint Examples (Templates)

You can download these files, edit the text, change the formatting, and use them in your presentations right away.

PowerPoint Pro

Master PowerPoint by creating a sell-side M&A / valuation pitch book for Jazz Pharmaceuticals - plus company/deal profiles and more.

The simplest “general purpose” recommendations slide is this one with the opposing arrow shapes:

But you could also use a slide template based on tables, a variation with shapes and connector lines , or a version with shapes and bullets:

If you have these templates, you shouldn’t need to “make” any new slides because you can edit the text and formatting to match your presentation.

If, however, you want to build a recommendations slide from scratch, the next few sections walk you through the process:

How to Build a PowerPoint Recommendations Slide, Part 1: The Basic Shapes

In the video tutorial above, we walk you through the process of creating the “Key Recommendations” slide in the templates .

However, this process relies on the BIWS macros package, which is only available in our full PowerPoint course , so you won’t be able to follow along unless you have our course.

To demonstrate a slightly different and more accessible process, we’ll show you how to create the “Process Alternatives” slide with the opposing arrows.

Starting from a blank version of this slide:

You can begin by inserting the arrow shapes using the Alt, 09 shortcut from our Quick Access Toolbar (QAT) and selecting “Arrow: Right” and “Arrow: Left”:

If you don’t want to use our QAT or can’t install it, you can also use the built-in Alt, N, SH shortcut in the PC/Windows version.

There is no shortcut in the Mac version of PowerPoint, so you’ll have to go to the “Insert” tab in the ribbon menu and click on “Shapes” to draw these arrows.

Once you’ve selected the arrow shapes, you can draw them and change their sizes using the mouse, and you can press and hold the Shift key when resizing them to keep their height/width ratios constant:

Next, insert the other shapes: the upward-facing arrow and the two rounded rectangles.

Once again, you can insert these shapes via the Alt, 09 or Alt, N, SH menus:

Your recommendations slide should now look like this:

At this stage, you can now enter the text in the bottom two rounded rectangles, but, as you’ll see, the formatting is terrible:

You can fix these issues and make the text legible by using a few key formatting shortcuts in PowerPoint.

How to Build a PowerPoint Recommendations Slide, Part 2: The Formatting

To fix the formatting, you can start by selecting both rounded rectangles at the bottom.

To select multiple shapes, press and hold down the Shift key and left-click each one.

Then, use the Alt, 7 shortcut to change the font size to 12 ( Alt, H, FS if you’re not using our QAT; there is no shortcut in Mac PowerPoint, so navigate to the Home menu and change the font size manually).

Next, you should change the “fill color” (i.e., the background color) to grey in the bottom shape, change the bullet styles, make the font color black, and left-align the text.

To do this, the key shortcuts are as follows:

Alt, 3: Change Fill Color (no Mac equivalent – go to the Home menu)

Alt, 2: Change Font Color (no Mac equivalent – go to the Home menu)

Alt, H, U: Change Bullet Styles (no Mac equivalent – go to the Home menu)

Ctrl + L: Left-Align Text (⌘ + L in Mac PowerPoint)

You can now go in and change the fill colors for the arrows and “Recommended” rounded rectangle using the Alt, 3 shortcut.

Also, you can remove the borders with the Alt, 4 shortcut (or Alt, H, FO if you’re not using our QAT).

We’re not going to demonstrate each step individually because it’s a simple matter of left-clicking each shape, pressing Alt, 3 or Alt, 4 , and selecting the color you want.

When you’re done, your slide should look like this:

One remaining issue is that the bullet styles are not quite correct.

Specifically, there’s too much space between each bullet and its corresponding line of text in the rounded rectangle at the bottom.

To fix this, click the shape and press Alt, H, PG in the PC/Windows version and change the “Before Text” and “Hanging” indentations to 0.19 inches (0.48 cm in the metric system).

If you’re using Mac PowerPoint, the equivalent shortcut for Paragraph Styles is ⌘ + Opt + M .

The “Paragraph” menu options look like this, with the changes above applied:

These changes will fix the bullet spacing and make them resemble the finished version above.

Finally, you can also add the drop shadows to the opposing arrows.

To do this, press and hold Shift, left-click both arrows to select them, and press Alt, JD, SE to enter the “Shape Effects” menu (there is no equivalent Mac shortcut, so click the shape and go to the “Shape Format” menu and then “Shape Effects”).

Select “Shadow” and then “Offset: Bottom Right”:

You can also select the grey arrow on the right and press Alt, 6, R to bring it to the front and “hide” part of the blue arrow’s shadow.

Alt, 6, R uses our QAT; the default PC/Windows shortcut here is Alt, H, G, R for “Bring to Front.”

Amazingly, “Bring to Front” has an actual Mac PowerPoint shortcut: ⌘ + Shift + F .

How to Build a PowerPoint Recommendation Slide, Part 3: The Distributed Textboxes

The last part of the process is adding the textboxes to the blue and grey arrows.

You can insert textboxes with the Alt, 9 shortcut or use Alt, N, X, H if you want the built-in version (again, there’s no Mac shortcut, so navigate to the “Insert” menu):

Before doing anything else, you can change this textbox’s font size to 12 and font color to white with the Alt, 7 and Alt, 2 shortcuts, and you can use the mouse to drag it up to the blue arrow.

To duplicate shapes in PowerPoint , one good trick is the Ctrl + Shift + Drag shortcut ( ⌘ + Ctrl + Shift + Drag on Mac).

In other words, click a shape or textbox, press and hold Ctrl, press and hold Shift, and then drag the shape in any direction with the left mouse button.

By doing this, you’ll create a copy of the shape or textbox that move in a straight line along the same axis as the original shape or textbox.

Do this a few times to create copies along the same horizontal axis:

You can then enter the correct text and change the font colors of the textboxes on the right using Alt, 2 :

Next, resize the textboxes using the mouse so that the 3 boxes on the right extend onto 2 lines and the textbox on the left extends onto 3 lines:

Aligning and distributing these textboxes within the arrows is tricky because there’s no quick, simple, built-in way to do it with the normal PowerPoint commands.

Some macro packages will speed up this process, but if you’re not using macros in PowerPoint , you’ll have to use a trick called “Ninja Lines” (credit: Nuts and Bolts Training ) to line up these textboxes properly.

To use “Ninja Lines,” press Alt, 08 to draw a few lines bounding the arrows, as shown below (press and hold the Shift key while drawing them to ensure they are straight lines):

Next, press and hold the Shift key, left-click the horizontal “Ninja Lines,” and then left-click just the leftmost textbox :

Now, press the Alt, 1, V shortcut to distribute the textbox vertically between these lines. If you don’t have our QAT, use Alt, H, G, A, V instead (or navigate to “Home” and “Arrange” on the Mac).

Deselect this leftmost textbox by clicking it, and now select each textbox to its right sequentially , still holding the Shift key, and use the same Alt, 1, V shortcut for each one when you have the textbox and the horizontal “Ninja Lines” selected.

It’s important to do this sequentially – you cannot select all the textboxes at once, or the distribution command will not work properly.

Once you’ve clicked each one and used Alt, 1, V separately 4 times, your slide should look like this:

Now, deselect everything by clicking on the slide.

Then, press and hold Shift once again, and select the vertical “Ninja Lines” and all 4 textboxes:

And press the Alt, 1, H shortcut to distribute these textboxes horizontally (navigate to “Home” and “Arrange” on Mac for “Distribute Horizontally” or use Alt, H, G, A, H in the PC/Windows version without our QAT).

You can now delete these “Ninja Lines” by using Shift + Click to select them all and pressing the Delete key:

The textboxes on the blue arrow are not quite right , so you can select them and manually move them slightly to the left.

As the final step, you can insert the red, rounded rectangle from the finished version by using the Alt, 09 shortcut to draw the shape, Alt, 4 to change its border color, and Alt, 3 to remove its fill color:

And now you have a finished PowerPoint recommendations slide , which you built using the default commands/shortcuts and some custom ones from our Quick Access Toolbar.

Added Efficiency for Recommendations Slides

You can certainly use the templates and instructions here to draft and edit your own recommendations slides, but if you want to get even faster , you need to know all the core shortcuts and methods for automating parts of the process.

We cover all that and more in our full PowerPoint Pro training , and we go through dozens of practice exercises where you build or fix slides like the one above.

To get the full training, our QAT and macro package, and a plethora of slide templates and exercises, sign up for the full course:

About Brian DeChesare

Brian DeChesare is the Founder of Mergers & Inquisitions and Breaking Into Wall Street . In his spare time, he enjoys lifting weights, running, traveling, obsessively watching TV shows, and defeating Sauron.

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