thank you letter for phd offer

Thank You Letter For Graduate School Acceptance: How To, Templates & Examples

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You’ve registered to research universities and hey presto, you’ve gotten admitted into your perfect class. However, there is one more step you must implement to keep that your place at the college. It will be ready and available for you until you start arriving. You will need to send a letter of approval. Prospective students must be certain that they are prepared to attend. Else, your seat would most likely be given to some other candidate.

What is a thank you letter for graduate school acceptance?

A thank you note for a letter of recommendation is a courtesy note sent to someone who has taken the time to include a referral on an applicant’s behalf. Expressing your thanks in this manner show your gratitude for their referral. It would also increase the odds of receiving a second letter should the need happen in the workplace.

A good thank-you note could be easily sent as a short email, but a handwritten one would have a stronger positive effect. Below you’ll find a quick guide to writing this message, along with some model letters to help you get started.

How should you reply with a thank-you letter for graduate school acceptance?

Most graduate programs send acceptance—or rejection—letters via email or phone, but a few send confirmation emails via mail. Don’t say yes right away, no matter if you are prompted. It is particularly crucial if the positive news leads to the formation of a telephone conversation.

Applaud the recipient, who is most certainly a teacher, and say you will phone back shortly. Do not stress: if you wait a few minutes, your admission will not be withdrawn. Most programs grant admitted participants few other weeks, perhaps another week—to make their decision.

It’s necessary to publish your graduate school acceptance letter after you’ve had a chance to process the positive news and weigh your choices. You have two options for responding: writing a letter and mailing it, or responding by web. In any case, your answer should be succinct, polite, and express your opinion directly.

Why should you sent a thank-you letter for graduate school acceptance?

The admission process for graduate school was just the first step. Perhaps you had a few packages of entry, maybe you did not. In any case, note to tell your friends and acquaintances next. Do not even neglect to express gratitude to your advisors and those who wrote letters of recommendation on your behalf. If your college path continues, you’ll continue to keep in touch with your educational and professional connections.

Communications to schools are statements made to educational establishments which have a learning atmosphere and spaces for learners and students. You might feel tempted to write to the school authorities on several occasions. Perhaps you’d want to suggest a student, maybe an employee, or you’d like to qualify for a degree program.

Attempting to put the feelings on paper, regardless of the problem, prevents misunderstanding. You can do this by providing yourself and the receiver with a record of your submission. As a result, keeping a replica of every document you deliver is critical.

How to write a thank-you letter for graduate school acceptance?

A thank-you note is not always a lengthy-expression of gratitude- a couple of well-written paragraphs would suffice. The document must detail your success like if you’ve been hired, admitted into a program, whatever the situation might be. Very specifically, express your thanks and appreciation for their recommendation in your message.

Your message, like these acceptance letter examples, should address the following issues: 

• State the obvious truths- you, the place you’ve accepted, and your target date, as well as your company’s destination. You should also reiterate your wages and job conditions in the manner in which you comprehend them.
• Any letter to a school must be written in the normal business letter format. Begin the message with the appropriate greetings and signature. Initiate yourself and your message’s purpose straightforwardly and succinctly. 
• Include any documents that provide the receiver a guide to the event or affirms your questions, based on the composition of the message.
• Maintain a courteous, friendly, and polite tone. Finish by acknowledging the receiver for their efforts and expressing hope for constructive reviews. Before submitting the final copy, add your signature and proofread it.
• Begin with technical details:

It is a crucial step. Mistakes are common during this point of a career interaction, and these occur more frequently than you might think. Ensure that you and your receiver are all on the same level on what will happen on the first day (and the day you receive your first paycheck).

• Heartfelt gratitude: 

Feel free to express gratitude several times. You may not know it, but your bosses have encountered some difficulties and long nights in the process of selecting an applicant for this position. It means a lot to them that they choose you, so show them that it means everything to you anyway well. Express thanks for the opportunity. Recognize that the letter should set the tone for a bright future.

• Show enthusiasm and positivity: 

A bleak approval letter may be strangely unsettling for future bosses. Then, they’re ecstatic to have you aboard, so meet their enthusiasm! Recognize their good energies and reciprocate them.

• Remind them of the reasons they choose you: 

You wouldn’t have to mention any of your credentials again, so you should show your audiences that you’re still the versatile professional you are.

How to mention the recipient in a thank-you letter for graduate school acceptance?

Your letter must have an official name, an outline, a structure, and a conclusion, much like these approval letter specimens. Simply type your name and contact details in the heading, then add the name of your current boss and their mailing address. Submit the document to your point of touch, taking into account your correspondence dynamics.

Your message’s presentation must start with a general declaration stating the message’s intent. Thank your boss and show some good emotions you have in the body of your message. Discuss any issues you have of the specifics, and mention in your letter that you have yet to discuss any of the terms of your jobs. Use the inference to send a pleasant and sincere message.

What are the tips to keep in mind while writing a thank-you letter for graduate school acceptance?

Keep these basic errors in mind when you study these acceptance letter examples and draft your own. 

• Don’t ever be ambiguous or nebulous: 

Even if you’ve never made the decision yet, please do not write your message. Please take some time. Never write an offer letter that is riddled with ambiguous qualifiers.

• Don’t overlook firmly shut concerns: 

If you have any tightly closed issues affecting your approval, let us know about them though.

• Speak out your feelings with transparency:

Don’t be shy about expressing your passion, excitement, and genuine interest in the job in your acceptance letter. It would be comforting to the bosses.

What are some samples thank you letter for graduate school acceptance?

Harley Spectre

23234 Street Road

Oklahoma, 33304

31 October 2020

Tyson Gonsalves

23, University Office

State High College

Oklahoma, 44934

Dear Tyson,

I am overjoyed that you have approved my request to your well-known and prestigious graduate school. I am grateful for the chance you gave me by recommending my name.

This coming Fall, I am looking forward to studying a lot about the world of psychology and putting my knowledge to good use in my research. Thank you again for allowing me to attend your classes.

Please accept my vote of thanks for the same. Also, please reach out to me whenever you need help. 

Kylie Dallas

38279 Street View

Texas 28403

14 June 2019

39223 Campus Ward

Texas Univ, Texas, 34105

Dear Professor Winsel,

I would like to express my gratitude for the letter of recommendation you submitted to FSU in support of my graduate program proposal. Your assistance has been invaluable in the whole operation. A recommendation by a well-respected representative of a scholarly institution, such as yourself, was extremely helpful, and I am grateful for your support.

You will be pleased to hear that I have been admitted into the school’s business marketing program, and I am excited to begin this new chapter in my life. I will keep you posted on my growth, and I will visit you whenever I can.

Thank you once again for your recommendation.

Your friend,

Jannet Rogers

123 Fake Street

Bloomfield, New Jersey, 07003

28 February 2018

Marley Rogers

Principal Chambers

Bloomfield College, 43495

Dear Mrs. Rogers,

Although I have yet to hear from the graduation program about the status of my research work, I wanted to express my gratitude for the letter of recommendation you sent to Director Smith. The meeting went much smoother than intended, thanks in large part to your kind letter of recommendation.

I believe that if it had not been for your endorsement, I would have not reached out as much among the several candidates. It is because all of the others were much more suitable for the role. I am convinced because your support for my personality has set me ahead of the competition.

Once again, pleased to write this letter of approval. I understand you have a hectic life, but it means a lot to me that you took the time to compose such a powerful message. And do not hesitate to get in touch with me if there is any way I can assist you in the future.

Ben Mascotte

Derek Domino

453, Dorm Colony

New Orleans, 49656

27 August 2019

Stanley Cooper

23 College Hall

New Orleans, 34554 

Dear Mr. Cooper,

I am writing to share my sincere appreciation for your recommendation letter. Your remarks enthused the management group at John Smith College, and I was selected for their graduate program as an outcome.

I firmly agree that your recommendation helped me stand out from the crowd and opened the path for my fruitful performance. And please do not hesitate to inquire if there is something I can do to repay your kindness.

Once again, I thank you from the bottom of my heart for your kind help and support.

Tara Samuels

284, Girls Colony

New York, 49656

13 March 2019

Nigella Watson

23 University Road

New York, 24233 

Dear Dr. Watson,

I am writing to consider your invitation to enroll in your university’s undergraduate Biology program in the fall. With tremendous excitement, I look forward to starting my studies at your university, and I am overjoyed to be writing this thanks you for the acceptance letter.

I am overwhelmed to thank you for your kind support and help in fulfilling my dream of joining the college. As a student, I believed in my determination and a guide to help me reach my zenith. 

I sincerely thank you for your support. Please reach out to me in case there could be any way to repay this kindness in the future. Again I thank you for your time and cannot wait to begin my studies at your university in the fall.

Leslie Harleans

38401 Magic Apartments

14 January 2019

Tom Hollins

Ohio, 14804

Dear Professor Hollins,

I would like to thank you for the letter of recommendation you sent to FSU in favor of my graduate program application. Your help has been indispensable throughout the entire process. A referral from a well-known leader of a scholarly organization, such as you, was highly beneficial, and I appreciate your assistance.

You will be happy to learn that I have been accepted into the technology consulting program at the university, and I am looking forward to starting this new chapter of my life. I will update you as soon on my success, and I will pay you a visit whenever I can.

Once again, thank you for your recommendation.

Your friend, Leslie Harleans

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• Be formal in terms of the tone of the letter.
• Accept the acceptance graciously and extend your gratitude for being accepted.
• Go over any details which may be points of concern for you.
• Express enthusiasm and gratitude once more.

SAMPLE LETTER

[Letter Date]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am very pleased that you have accepted my application to your well-known and highly acclaimed graduate school. I would just like to inquire about a couple of things, namely: (list the questions and concerns that you may have) I look forward to learning a lot about the field of Psychology and applying myself well in my studies this coming Fall. Again, thank you for accepting me into your school.

Sincerely, [Senders Name] [Senders Title] -Optional-

[Enclosures: number] - Optional - cc: [Name of copy recipient] - Optional -

Acceptance letter for a grad school offer - from student.

Further things to consider when writing acceptance letters to schools

Acceptance Letters

Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter. When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.

Letters to Schools

Letters to schools are letters written to institutions designed to provide learning environment and spaces to pupils and students. There are many times when you may feel the need to write to a school administration. Maybe you want to recommend a student or employee or want to apply for an academic program. Perhaps your child has a disability, and you want to make sure that he/she is receiving special education services. Whatever the issue, putting your thoughts in writing avoids confusion since it provides you and the recipient with a record of your request. It is, therefore, crucial to keep a copy of any letter you send. All letters to schools must use the standard business letter style. Start your letter with the proper address and salutation. Introduce yourself and explain the reason for your letter clearly and concisely. Depending on the content of your letter, provide any documentation that gives the recipient reference to the case or clarifies your concerns. Keep the tone polite, respectful, and professional. Close by thanking the recipient for his/her time and with a note of anticipation of positive feedback. Sign off and proofread the final draft before sending it.

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Writing a Grad School Interview Thank You Email

• Early Career

So you’ve decided to embark on a new and exciting journey in your education by applying to a graduate school program. You join the ranks of many other scholars who seek to advance their education.

Low and behold, with an exceptional grad school application, you have moved forward in the process of completing an interview with the university. What comes next? You may think that all that is left is to wait and see if you are accepted into your chosen program. However, you may be missing the extra step of sending a grad school interview thank you email.

Why You Should Send a Thank You Email After Your Grad School Interview

Many prospective students do not follow up with the university they interview with either because they don’t believe it is necessary or because they don’t know to. With this extra step of sending a friendly thank you letter after your graduate school interview, you will be on the interviewer’s radar as an enthusiastic candidate. Also, the interviewer will see that you are genuinely interested in their graduate school and take the process seriously. Going that extra mile might mean the difference between acceptance and denial.

Best Time To Send Your Post-grad School Interview Thank You Email

The best time to email your grad school interview thank you is within 24–48 hours after completing your interview.

A grad school interviewer will often interview several candidates in anticipation for the upcoming semester. Email them any later and your email may be out of context from the interview haze. Or worse, the interviewer may get the impression that you are inconsiderate or forgetful.

The clock starts ticking as soon as you leave the interview, but don’t let this timeframe rush you to send a poorly written email. Take some time to evaluate your performance, and make notes on interesting talking points. The following list is a good starting point for compiling ideas.

• What interested you about the degree program
• Some of the strongest answers you had given
• Any information the interviewer provided that stuck with you

This isn’t all of the information that you should put in your thank you email. Keep reading to learn about essential thank you email components.

Information to Include in Your Thank You Email

The point of your post-grad school interview email is to thank the interviewer.

A generic thank you email is inauthentic and won’t cut it, here. Grad school interviewers will often interview several candidates in a small period of time. You must insert unique identifiers that’ll make your interview memorable.

In addition to the notes that you took post-interview, consider adding the following notes to your grad school interview thank you email.

• Elaborate on why you are thankful for the interview
• Show appreciation for the interviewer’s time
• Restate your interest in their grad school program
• Give one fact about why you would make a good candidate

You’re well on your way to writing a thank you email. Review the samples below to guide your writing process.

Winning Grad School Interview Thank You Email Samples

Once you’ve compiled a few talking points, you’re ready to write your thank you email. Don’t be overwhelmed by the task! The email doesn’t have to be a thesis—a few short paragraphs will do. Below we have listed some examples that you can personalize instead of simply copy and pasting.

Sample Grad School Interview Thank You Email #1

Dear Dr. LaCroix,

I wanted to reach out and thank you for taking the time out of your busy schedule to interview me for the Creative Writing Program at Northwestern Arizona University. I appreciate that you were able to go over some of the aspects of the program which make it unique. The most appealing part of the Creative Writing Program that you shared with me is working with publishing houses based in NYC.

Your advice on having me submit more of my creative writing to larger publications helped motivate me to get my work to a wider audience. I enjoyed your feedback on my writing style, and I believe that I would be an ideal candidate for Northwestern Arizona University’s program due to my dedication to the art of storytelling. I look forward to hearing from you once final decisions are made. Once again, thank you for the opportunity to interview with you.

The beginning of this letter starts with thanking the interviewer, then explains specifically what the student was thankful for. The student also touched on specific aspects of the interview so that the recipient would remember the student. The email ends with a call to action and restates the thank you.

Sample Grad School Interview Thank You Email #2

Dear Dr. Scheibel,

I wanted to thank you for generously considering me for the Masters of Biology program at MIT. I know that you have a busy schedule, and I appreciate your time interviewing me and sharing some of what makes MIT unique.

The interview with you shed some light on what I can expect in the program. I especially like how MIT has biology research labs on-site and opportunities for internships. I believe that my background in working in a biomedical research lab for the past two years has prepared me for the next step in my career, which is obtaining my graduate degree to study microbial diseases.

Again, thank you for your consideration, and I look forward to hearing from you on your final decision.

Again, the sample grad school thank you email opens with a thank you. The opening also acknowledges that the interviewer has a busy schedule and is doing you a favor by taking the time to interview you. The email further mentions a specific program detail that the interviewee likes and why. The letter ends with why they would be a good candidate and thanking the interviewer. The call to action motivates the interviewer to maintain contact with the writer.

Sample Grad School Interview Thank You Email #3

Dear Dr. Roderick,

I hoped to reach out and thank you for talking with me about the opportunity to study mathematics at UCLA’s Mathematics Graduate Program. Your dedication to interviewing me with your busy schedule shows me how concerned UCLA is with considering candidates for their graduate programs.

Thank you for explaining how the library at UCLA has its own collection of mathematic resources that I could use while studying. Because of my experience in tutoring math at the undergraduate level, I think that I would be able to accomplish my dream of teaching mathematics at a university.

I am happy to have learned more about the program and hope to hear from you when final decisions are made.

The opening paragraph is focused on thanking the interviewer and why the writer is thankful. The second paragraph details a few of the interviewer’s talking points to show that the writer was paying attention during the interview. The author then writes a background sentence on why they should be admitted to the graduate program. The last paragraph summarizes the grad school interview thank you in just one sentence.

Connect with the Best Resources for Grad School Interviews

Whether you are at the point of sending out that professional thank you letter after your grad school interview or still going through the process of interviewing, InterviewFocus has the tools you need to make the best impression possible.

Future graduate students already know the definition of hard work and dedication. This also translates to how much effort and preparation you put into an upcoming grad school interview. With InterviewFocus, you can take advantage of their mock interviews , which give you personalized feedback on your eye contact, filler words and even facial expressions.

Get interview ready for graduate school with InterviewFocus !

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Guide: How to Say Thank You to Your PhD Supervisor

Completing a doctoral degree is an incredible achievement, and your PhD supervisor has played a crucial role in guiding you through this challenging journey. Expressing your gratitude towards your supervisor is not only polite but also helps nurture a long-lasting professional relationship. In this guide, we will explore various ways to say thank you to your PhD supervisor, both formally and informally. Let’s dive in!

Table of Contents

Formal Ways to Say Thank You

Sending a formal thank you message or letter to your PhD supervisor is a thoughtful gesture that shows your gratitude for their guidance and support. Here are some tips for writing a formal thank you:

• Be sincere: Start by expressing your genuine appreciation for their help and insights during your doctoral journey.
• Highlight specific contributions: Mention the specific ways your supervisor aided your research, whether it was through funding, advice, or reviewing your work.
• Mention personal growth: Reflect upon how their mentorship has contributed to your personal growth as a researcher and professional in your field.
• Show gratitude for their time and effort: Acknowledge the countless hours spent providing feedback, attending meetings, and supporting your research.
• Offer to stay in touch: Convey your interest in maintaining a professional relationship and using their continued guidance in the future.

Example of a formal thank you email:

Dear [Supervisor’s Name], I am writing to express my sincerest gratitude for your invaluable guidance and unwavering support throughout my doctoral journey. Your expertise and mentorship have been instrumental in shaping my research and helping me achieve this significant milestone. I greatly appreciate the time and effort you devoted to providing constructive feedback on my work, attending numerous meetings, and offering invaluable insights that significantly enhanced the quality of my research. Not only have you fostered my academic growth, but your guidance has also influenced my personal development as a researcher. Your dedication to nurturing young scholars like myself is truly inspiring. I would love to stay connected and continue learning from your expertise in the future, as I believe your mentorship will be invaluable as I embark on the next phase of my career. Again, thank you for your exceptional guidance and support throughout. It has been an honor to be your student. Wishing you good health and continued success. Warm regards, [Your Name]

Informal Ways to Say Thank You

While formal messages are appreciated, expressing your gratitude in an informal manner can create a more personal connection with your PhD supervisor. Here are some tips for conveying your thanks in a less formal manner:

• Engage in a face-to-face conversation: Arrange a meeting with your supervisor to express your gratitude in person. This can be an opportunity for a heartfelt conversation.
• Express genuine emotions: Be authentic and express how grateful you are for their guidance and mentorship. Share anecdotes or specific moments that made a significant impact on your research journey.
• Offer a personal token of appreciation: Consider small gestures like a handwritten note, a meaningful book, or a personalized gift that reflects your supervisor’s interests or hobbies.
• Invite them to celebratory events: If appropriate, extend an invitation to any graduation ceremony or other events that mark the completion of your doctoral degree.

Example of an informal thank you conversation:

[Student]: Hey, [Supervisor’s Name]! I wanted to take a moment to express my heartfelt thanks for everything you’ve done throughout my PhD journey. Your guidance and support have made a tremendous difference, and I cannot thank you enough. [Supervisor]: Thank you, [Your Name]. It’s been a pleasure mentoring you. Is there anything specific that you found particularly helpful? [Student]: Definitely! I truly appreciate the valuable feedback you provided during our weekly meetings. Your insights and expertise always pushed me to think outside the box, resulting in a research project that I am incredibly proud of. [Supervisor]: I’m glad to hear that. It was a pleasure working with you, and your dedication to your research made a significant impact. I have no doubt that you will achieve great things in your future endeavors. [Student]: Thank you for believing in me and for your continuous support. Your mentorship has not only shaped my academic journey but also inspired me to become a better researcher. I am forever grateful. [Supervisor]: You’re most welcome, [Your Name]. It’s been a pleasure being your supervisor. Remember, I’m here to support you even after you complete your PhD. Let’s keep in touch and continue this professional relationship. [Student]: Absolutely! I would love to stay connected. Thanks again, [Supervisor’s Name]. You’re the best!

Final Thoughts

Expressing your gratitude towards your PhD supervisor is essential in recognizing their efforts and maintaining a positive professional relationship. Whether you choose a formal written message or an informal heartfelt conversation, remember to be sincere, specific, and appreciative of their time and guidance. Your kind words and gratitude will undoubtedly be cherished by your supervisor for years to come.

Remember, completing a PhD is just the beginning of your journey, and your PhD supervisor’s mentorship can prove invaluable as you navigate future academic or professional milestones. So, take a moment to say thank you in a way that resonates with you and, most importantly, makes your supervisor feel appreciated.

Related Guides:

• Guide: How to Say No to a PhD Supervisor
• Guide: How to Say Congratulations for PhD
• How to Say PhD in Italian
• How to Say PhD in Japanese: Formal and Informal Ways, Tips, and Examples
• Guide on How to Say PhD in Korean
• How to Say PhD in Spanish: A Comprehensive Guide
• Guide to Saying “PhD Student” in Korean
• Guide: How to Say Someone has a PhD

About The Author

Lucy Miranda

How to Write a Great Graduate School Acceptance Letter

• Admissions Essays
• Choosing a Graduate Program
• Tips & Advice
• Recommendation Letters
• Medical School Admissions
• Homework Help
• Private School
• College Admissions
• College Life
• Business School
• Distance Learning
• Ph.D., Developmental Psychology, Fordham University
• M.A., Developmental Psychology, Fordham University

You've  applied to graduate schools , and lo and behold, you've been accepted to the program of your dreams. You may think you're all set and you need only pack your bags, book a flight or load your car, and head out to grad school. But, you need to take one more step to ensure your position at the school will be open and ready for you when you arrive: You'll need to write an acceptance letter. Admissions officers have to be sure that you are ready to attend; otherwise, they will likely give your spot to another candidate.

Before Writing Your Letter or Email

Your graduate school applications were just the first step. Maybe you received several  offers of admission , maybe not. Either way, remember to share the good news with friends and family first. Don't forget to thank your mentors and people who wrote recommendation letters on your behalf. You want to maintain your educational and professional contacts as your academic career progresses.

Writing Your Reply

Most grad programs notify applicants of their acceptance—or rejection—by email or phone, although a few still send formal letters by mail. Regardless of how you're notified, don't immediately say yes. This is especially important if the good news comes in a phone call.

Thank the caller, likely a professor, and explain that you will reply soon. Don't worry: You won't suddenly have your acceptance revoked if you briefly delay. Most programs give accepted students a window of a few days—or even up to a week or two—to decide.

Once you've had a chance to digest the good news and consider your options, it's time to write your graduate school acceptance letter. You can respond via a letter that you send through the mail or you can reply by email. In either case, your response should be short, respectful, and clearly indicate your decision.

Sample Acceptance Letter or Email

Feel free to use the sample letter or email below. Simply replace the name of the professor, admissions officer, or admissions committee of the school as appropriate:

Dear Dr. Smith (or Admissions Committee ):

I am writing to accept your offer to enroll in the X program at [graduate university]. Thank you, and I appreciate your time and consideration during the admissions process. I look forward to attending your program this fall and am excited by the opportunities that await.

Rebecca R. Student

Though your correspondence seemingly states the obvious, it is very important that you make it clear that you intend to enroll in the graduate program. And, being polite—such as saying "thank you"—is always important in any official correspondence.

Before You Send the Letter or Email

As you would with any important correspondence, take the time to reread your letter or email before you send it. Ensure that it doesn't have any misspellings or grammatical errors. Once you're satisfied with your acceptance letter, send it.

If you've been accepted into more than one grad program, you've still got some homework to do. You'll need to write a letter declining an offer of admissions  to each of the programs you rejected. As with your acceptance letter, make it short, direct, and respectful.

• Writing a Graduate School Rejection Letter
• Applying to Graduate School: What You Need to Know
• Can I Reapply to a Graduate Program After Being Rejected?
• Graduate Admissions Essay Dos and Don'ts
• How to Write the Graduate Admissions Essay
• How to Write a Successful Personal Statement for Graduate School
• How Do You Deal with a Grad School Rejection?
• Getting Research Experience Before Graduate School
• How to Write Your Graduate School Admissions Essay
• Common Topics for Graduate School Admissions Essays
• Graduate School Admissions Exams
• Self Assessment and Writing a Graduate Admissions Essay
• Taking Time Off Before Applying to Graduate School
• Why Grad Schools Require Your Undergraduate Transcript
• FAQs About Writing Your Graduate Admissions Essay
• Timeline for Applying to Graduate School

7 Best PhD Acceptance Letter Templates for Grad School Applicants

Are you eagerly awaiting your acceptance letter to a PhD program? Are you feeling overwhelmed about creating the perfect acceptance letter? Well, fret not! We have the solution for you: a PhD acceptance letter template. This template will not only save you time and effort, but it will also ensure that your acceptance letter is professional and effective. But don’t just take our word for it, you can easily find examples of these templates online and edit them as needed. With this simple tool, you can put your mind at ease and focus on the exciting journey that lies ahead. So why wait? Start downloading those templates and let’s get this acceptance process rolling!

The Best Structure for a PhD Acceptance Letter Template

Are you wondering how to structure your acceptance letter for a PhD program? Look no further! The following template will provide you with a clear and concise structure to ensure that your acceptance letter stands out from the rest.

First and foremost, make sure to begin your letter with a formal greeting and address the recipient appropriately. A simple “Dear [name]” will suffice, followed by a brief introduction of yourself. In this introduction, mention your full name, the department you will be joining, and any relevant academic or professional achievements.

Next, express your gratitude for being accepted into the program. It is important to convey your excitement and enthusiasm about the opportunity that has been presented to you. This can be achieved by highlighting specific aspects of the program that really appeal to you. For example, you may mention the department’s reputation for excellence or the opportunity to work with renowned scholars in your field.

Following this, be sure to outline any important information that the recipient may need to know. This could include the date by which you must confirm your acceptance, any housing or financial aid options, and any other pertinent details. It is important to be as clear and straightforward as possible, as the recipient will likely receive numerous acceptance letters and may not have time to sift through lengthy and convoluted explanations.

Finally, conclude your letter with a warm and professional closing. This may include a simple “sincerely” followed by your full name and contact information. Be sure to double-check your spelling and grammar before hitting “send,” as careless mistakes can detract from the overall impact of your letter.

In summary, a successful acceptance letter for a PhD program should consist of a formal greeting, an introduction that highlights your achievements, expressions of gratitude and enthusiasm, clear and concise information about important program details, and a closing that is professional and personable. By following this structure and honoring the recipient’s time and attention, you will increase your chances of making a positive impression and securing your spot in the program of your dreams. Good luck!

Sample PhD Acceptance Letter Templates

Acceptance letter for phd program.

Dear [Applicant Name],

Congratulations on being accepted into our PhD program at [University Name]. We were impressed by your academic achievements, research experience and your potential to contribute to the field. Our program offers a rigorous curriculum, exceptional research opportunities and a supportive community of scholars. We believe that you will thrive in this environment and make valuable contributions to our academic community.

We look forward to welcoming you to our program and working with you during your studies. Please do not hesitate to contact us if you need any assistance or have any questions.

Best regards,

[Professor Name]

Acceptance Letter for PhD Fellowship

It is our pleasure to inform you that you have been awarded the [Fellowship Name] for your PhD studies at [University Name]. This fellowship is highly competitive and recognizes your outstanding academic achievements, research experience and potential to contribute to the field. As a fellow, you will have access to additional research funding, academic resources and professional development opportunities.

We are excited to have you join us and contribute to the vibrant academic community at [University Name]. We look forward to your arrival and the contributions you will make to our department and research efforts.

Acceptance Letter for PhD Research Position

We are pleased to offer you the research position for your PhD studies at [University Name]. Your research experience, skills, and interests align with our current research projects, and we believe that you will make significant contributions to our team. We are committed to providing a supportive and collaborative environment that fosters creativity and innovation in research.

You will be joining a team of talented and accomplished researchers who will provide you with mentorship, guidance and opportunities to grow professionally. We believe that your skills and insights will complement our team and advance our research goals.

Acceptance Letter for PhD Program with Scholarship

We are thrilled to inform you that you have been accepted into our PhD program at [University Name] with a scholarship. This scholarship recognizes your academic achievements, research potential and provides financial support to offset the costs of tuition, books and living expenses during your studies.

Our program offers a rigorous academic curriculum, exceptional research opportunities, and a supportive community of scholars. We believe that you will thrive in this environment and make valuable contributions to our academic community. We look forward to seeing your potential realized and the contributions you will make to your field.

Acceptance Letter for PhD Program with Teaching Assistantship

We are pleased to offer you a teaching assistantship as part of your acceptance into our PhD program at [University Name]. Your qualifications, academic achievements and teaching experience demonstrate your potential to contribute to our teaching efforts and benefit our undergraduate students.

As a teaching assistant, you will receive training, mentorship and guidance to further develop your teaching skills. You will be supported by a team of experienced faculty members who will work with you to design, deliver and evaluate your teaching. We believe that your skills and expertise will enhance our curriculum and enrich the learning experience of our students.

Best wishes,

Acceptance Letter for PhD Program with Research Assistantship

We are delighted to offer you a research assistantship as part of your acceptance into our PhD program at [University Name]. Your research experience, skills and interests align with our research projects, and we believe that you will make significant contributions to our team.

As a research assistant, you will receive training, mentorship and guidance to further develop your research skills. You will work alongside a team of talented researchers who will support you in carrying out your research projects. We believe that your skills and insights will complement our team and advance our research goals.

We look forward to having you join us for your PhD studies and the contributions you will make to our department and research efforts.

Acceptance Letter for PhD Program – International Applicant

It gives us great pleasure to inform you that you have been accepted into our PhD program at [University Name]. Your application stood out among a highly competitive pool of international applicants, and we are impressed by your academic achievements, research experience, and potential to contribute to the field. We are excited to welcome you to our vibrant academic community at [University Name].

We understand that moving to a new country can be daunting, and we are committed to supporting you during this transition. We have a dedicated team of staff who will provide you with guidance and assistance regarding visas, accommodation, healthcare and other support services. You will also have access to a community of international students who will share their experiences and provide you with support throughout your studies.

We look forward to seeing your potential realized and the contributions you will make to your field of study and our academic community.

Tips for Writing an Effective PhD Acceptance Letter Template

If you have been accepted to pursue a PhD, congratulations! However, the process is not yet over. You still need to write an acceptance letter to the institution that has accepted you. This acceptance letter is not just a formality; it is an opportunity to communicate your excitement and dedication to your field of study. Here are some tips on how to write an effective PhD acceptance letter template:

1. Keep it concise: Your letter should be short and to the point. Avoid using flowery language and stick to the important details.

2. Be specific: Provide details about your research interests, academic accomplishments, and why you chose this institution. This will show the acceptance committee that you are a dedicated and focused student.

3. Show enthusiasm: Express your excitement about the opportunity to pursue a PhD at this institution. Show that you are passionate about your field of study and eager to begin your research.

4. Use a professional tone: Remember that this letter is a formal communication with the acceptance committee. Use a professional and respectful tone throughout the letter.

5. Proofread and edit: Before sending your letter, make sure to proofread for grammar and spelling errors. It is also important to edit for clarity and coherence.

By following these tips, you can write an effective PhD acceptance letter template that demonstrates your enthusiasm, dedication, and professionalism to the acceptance committee. Congratulations again on this exciting opportunity!

FAQs Related to PhD Acceptance Letter Template What is a PhD acceptance letter?

A PhD acceptance letter is a formal document that confirms a student’s acceptance into a doctoral program at a university or academic institution.

Why do I need a PhD acceptance letter?

You need a PhD acceptance letter for documentation purposes, as well as to officially confirm your admission into a PhD program.

What should my PhD acceptance letter contain?

Your PhD acceptance letter should contain your name, the program to which you have been accepted, the date of acceptance, and any relevant details related to registration and enrollment.

Do I need to include any additional information besides my acceptance in my PhD acceptance letter?

You may want to include any specific details related to financial aid, scholarships, or other funding sources, as well as any other information required by the university or academic institution.

Can I customize my PhD acceptance letter template?

Yes, you can customize your PhD acceptance letter template to fit your specific needs and requirements.

What format should my PhD acceptance letter be in?

Your PhD acceptance letter should be in a formal letter format, with a clear and concise tone and appropriate language and formatting.

How should I address my PhD acceptance letter?

You should address your PhD acceptance letter to the appropriate department or individual at the university or academic institution where you have been accepted.

Sending You Off with Excitement Awaiting

So, that’s the comprehensive guide to creating your very own perfect PhD acceptance letter. We sincerely hope that you have found this article helpful and are now confident enough to start your letter with ease. Remember that your acceptance letter is your ticket to the world of academia, and therefore, it should be crafted to perfection. All the best in your academic journey! Thanks for reading and please do visit again for more amazing tips.

• 10 Best Letter of Acceptance to Nursing School Template Examples: Get Yours Now
• Sample College Acceptance Letter Template: Customize Your Acceptance Letter
• Mastering the Art of Writing a Professional Template of Acceptance Letter: Tips and Guidelines
• Top College Letter of Acceptance Template Designs for Your Acceptance Letter
• Effective School Program Acceptance Letter Template for Success

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• Decisions, Decisions

Saying thank you for an admission offer

By hairu February 21, 2010 in Decisions, Decisions

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I was just admitted to one of the programs I applied to with funding info pending. They said we haven't made decisions on funding yet, we'll let you know once they're final.

Since funding decisions are crucial for me to study at a doctoral program, I wanted to give an impression I really need it, so, I wrote a thank you note to the director of the program

and said...

" I'd like to thank you for the offer. Indeed, I am very happy to be admitted to one of the most prestigious programs in the field. I am so excited!"

Then, I got a reply from the professor,

"We're excited too having you as a new student, the funding decisions will be made sonn."

Well, I hope they didn't take it as my acceptance of their offer. I haven't made my decision yet. Since several other schools haven't notified me of their results, yet.

What do you think? Did I give a wrong impression?

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Share on other sites.

It sounds to me like you were saying that you will be going there. And the reply sounds like they also think that as well. I don't see many emails from schools, so I'm probably wrong.

Well, perhaps. But don't worry, no damage was done. No uni would seriously think you'd accept their offer before they even told you about funding.

I've received quite a few emails that end with something along the lines of, "We look forward to welcoming you in the fall/working with you/etc." It's just a social thing - it doesn't mean they think you've accepted, they're just expressing their strong interest/optimism. I get similar emails at work from job applicants saying things like, "I look forward to joining your firm," etc.

• tarski and BCHistory

In general the acceptance to a PhD program HAS to be official, either through the application's site or a letter. An informal email does not constitute an official acceptance. It is exactly the same thing when they send you an offer of admission, until you receive a letter from the Dean, nothing is official.

Guys, I was just admitted to one of the programs I applied to with funding info pending. They said we haven't made decisions on funding yet, we'll let you know once they're final. Since funding decisions are crucial for me to study at a doctoral program, I wanted to give an impression I really need it, so, I wrote a thank you note to the director of the program and said... " I'd like to thank you for the offer. Indeed, I am very happy to be admitted to one of the most prestigious programs in the field. I am so excited!" Then, I got a reply from the professor, "We're excited too having you as a new student, the funding decisions will be made sonn." Well, I hope they didn't take it as my acceptance of their offer. I haven't made my decision yet. Since several other schools haven't notified me of their results, yet. What do you think? Did I give a wrong impression?

I think it's no hurt so far. Anyway, you just said that your are happy to "be admitted", rather than any word about your decision.

However, as I always wanna play it safe, I would not leave and space for wrong impression if I were you. I do write to the schools to say thanks, but I also always added something such as "although my decision has not been made yet, the admission is really exciting". If I wanted to let them know the importance of funding for me (although I really doubt that they don't know it), I would just say "as funding is a very important concern of mine, please let me know immediately once the funding decision is available."

Hope this helps.

dant.gwyrdd

That's why I ended my reply to such an email with:

"I will be sure to thoroughly consider your offer and I will inform your department of my decision promptly."

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How to Write a Scholarship Thank You Letter (With Examples)

Will Geiger is the co-founder of Scholarships360 and has a decade of experience in college admissions and financial aid. He is a former Senior Assistant Director of Admissions at Kenyon College where he personally reviewed 10,000 admissions applications and essays. Will also managed the Kenyon College merit scholarship program and served on the financial aid appeals committee. He has also worked as an Associate Director of College Counseling at a high school in New Haven, Connecticut. Will earned his master’s in education from the University of Pennsylvania and received his undergraduate degree in history from Wake Forest University.

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Maria Geiger is Director of Content at Scholarships360. She is a former online educational technology instructor and adjunct writing instructor. In addition to education reform, Maria’s interests include viewpoint diversity, blended/flipped learning, digital communication, and integrating media/web tools into the curriculum to better facilitate student engagement. Maria earned both a B.A. and an M.A. in English Literature from Monmouth University, an M. Ed. in Education from Monmouth University, and a Virtual Online Teaching Certificate (VOLT) from the University of Pennsylvania.

Let’s say you just won a scholarship. Awesome, right? Your hard work and dedication to applying for scholarships paid off. However, just because you win a scholarship doesn’t mean you are all done. Your next step is writing a scholarship thank you letter or email.

After all, scholarships exist because of the generosity of others. This includes money that is donated by funders, as well as the time it takes for the scholarship committee to read your application and make a decision. A thank you letter is a great way to show your gratitude.

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Jump ahead to:

How to write a scholarship thank you letter

• Scholarship thank you letter examples
• Frequently asked questions

Keep on reading to learn everything that you need to know about writing a scholarship thank you letter including some example letters!

Once you are sitting on your kitchen table with a card or in front of your computer, you will want to think about what goes into a thank you note. Generally, a scholarship thank you letter should include a few components in the opening, middle, and closing of the note.

Here’s our step-by-step guide on how you can write a scholarship thank you letter:

• Open up the letter by specifically thanking the scholarship organization, committee, or funder for granting you the scholarship.
• When discussing the scholarship, use the specific scholarship name and the organization awarding the scholarship (specificity is one of the most important parts of writing the letter)
• Next, you will want to talk about what you plan to use the scholarship for. Try to be as specific as possible and discuss the college or university you plan to attend. If the scholarship was aimed at supporting specific types of students (according to an interest, background, etc.), you can make that connection here.
• If you have an idea of what you might want to study or a career aspiration, you can include that next. Remember, scholarships are about investing in people so this is a great way to show the scholarship committee about the impact you want to make in the world.
• You can close the letter with another “thank you” and your first and last name.
• As a final step, you should proofread it yourself and then have another trusted person read through it.

Your thank you note does not need to be incredibly long. A brief paragraph is great and this whole process should only take 5-10 minutes. Remember, this 5-10 minutes will absolutely make someone’s day. Scholarship providers love to hear about how their scholarship has impacted you and supported your dreams.

Should you write a handwritten note or an email?

Many students wonder whether it is better to send a thank you note or a thank you email. In a digital world, it can be a nice novelty to send a handwritten thank you note, so if you can, this is a nice gesture.

However, it is not always possible to send a thank you note. For instance, you may not have a physical address for the person who funded the scholarship. In this case, a thank you email is completely fine and will also be appreciated.

Related: How to write a scholarship resume

Scholarship thank you letter example

To give you a more specific idea of what scholarship thank you letters can look like, here’s an example:

Dear Mr. Brown, I just wanted to thank you for awarding me with the Founder’s Scholarship. Growing up in a household where I will be the first in my family to attend college, getting a college education has always been a dream of mine. This financial support is incredibly helpful and will allow me to attend the College of William and Mary, which is my first choice college. At William and Mary, I hope to study political science so that I can prepare for a job in politics after graduation. This educational opportunity would not have been possible without your generosity, so thank you for the opportunity! Best, Robert

Our analysis of the scholarship thank you letter

Robert did a great job of summarizing how Robert planned on using the scholarship. You can see that he included the specific college that he was planning on attending, as well as what he hoped to study at the college.

Robert also explained why the scholarship was valuable to him and shared his general appreciation for receiving it.

You’ll notice that this scholarship thank you letter was only two paragraphs long. This is totally okay and while you can certainly write more, a short and sweet note will suffice and do the job.

Bottom line

When I worked in college admissions , I chaired our college’s scholarship selection committee and saw first-hand all of the hard work that was involved in this process.

Remember, the people and organizations that fund scholarships are in the business of investing in people. Because of this, they will be intensely curious about your ambitions and how the scholarship will support you.

Writing a thank you note is a great way to show your gratitude and appreciation for those who want to help students pay for college.

Key Takeaways

• Writing a thank-you note is a great way to show your gratitude for receiving a scholarship
• The note does not have to be complicated or long; a simple and straightforward note is all that is necessary
• Notes can be in digital or handwritten form
• If you don’t have a name in mind to address your note to, you can always address it: “Dear scholarship selection committee,”

Next steps and additional resources 

Now that you’ve won a scholarship and thanked your beneficiary, it’s time to get back on the horse! There are many more scholarships out there to be won. Here is a list of resources that Scholarships360 can offer you to find, apply for, and win scholarships:

• How to start a scholarship essay (with examples)
• How to end a scholarship essay in 5 easy steps
• How to write a winning scholarship essay
• How to win local scholarships
• How to find scholarships

No matter where you are on your academic journey, make sure that you continue to apply for all the scholarships you qualify for while eligible!

Start your scholarship search

• Vetted scholarships custom-matched to your profile
• Access exclusive scholarships only available to Scholarships360 members

Frequently asked questions about how to write a scholarship thank you note

Do i have to write a scholarship thank you letter, how long should a scholarship thank you letter be, what to include in a scholarship thank you letter, who should i address my scholarship thank you letter to, scholarships360 recommended.

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Sample PhD Acceptance Letter

Mr. Matthew Abraham

Physics Dept. (Dean, H.O.D.)

Oxford University

Wellington Square,

Oxford OX1 2JD

15 th September, 2011

Respected Sir,

I feel very excited and honorable to have come to know that I am one of the very few selected aspirants for PhD among thousands of others in the prestigious Oxford University. I am really grateful to the selection panel for giving me an opportunity of my life.

I hereby inform you that I am readily accepting your offer to join in the PhD course at the worlds most redeemed university Oxford and I take this opportunity to thank you in special Mr. Matthew Abraham, as it has been my dream to work with you since my graduation days.

I will not let down your expectations on me and I will give my best to the field of physics.

Thanking you

Yours sincerely

Mr. Gabriel Francis

Download Sample Sample PhD Acceptance Letter in Word

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How To Write A Good Scholarship Acceptance Letter (5 PDF Sample Examples)

Published: 21 Mar 2021 Scholarship Application 37,067 views

Did you receive a scholarship but doesn't know how best to write your scholarship acceptance letter? Here is a step by step guide on how to write a good scholarship acceptance letter.

Congratulations, you've finally been granted that scholarship you spent hours drafting a letter for, and having your teachers and friends read over. 

Thanks to your compelling scholarship application essay ,  you landed that scholarship, and is now one step closer to pursuing that masters , PhD , or Undergraduate program in that course you have always wanted to. 

Now that you have gotten the scholarship, what’s next?

Before you run off to celebrate, the ethical thing for you to do, would be for you to sit down and get to writing a scholarship acceptance thank you letter to the awarding body, expressing your gratitude to them, for offering you the scholarship out of thousands of applicants. Also it is necessary that you learn how to write a scholarship thank you letter .

While you may have been awarded the scholarship, you need to know that your letter of acceptance of scholarship, needs to be as moving as your scholarship application letter was. So, how do you write such a letter?

You’re in luck, because this article on how to write a scholarship acceptance letter, will teach you everything you need to know.

In this article, we will be discussing:

What Is A Scholarship Acceptance Letter?

When should you write a scholarship acceptance letter, how to write a scholarship acceptance letter, scholarship acceptance letter format, scholarship acceptance letter sample, what to include in a scholarship acceptance letter.

Scholarship Acceptance Letter Templates

Tips For Getting Accepted For A Scholarship

Just like the name states, an acceptance letter for a scholarship is a thank you letter that you write to a scholarship awarding organization or a school to show that you accept, right after you have been granted / given a scholarship. 

This letter is written by you to acknowledge that you have received the scholarship, and that you are willing to take up the standing offer to study under that scholarship at the school you have chosen, in your program of choice.

A scholarship letter should be written immediately after you have received an official letter awarding you the scholarship and inviting you to accept it. 

It is not advisable for you to get too excited, and send a thank you letter immediately you apply, without first waiting for the school to formally consider you for the funding opportunity, because you think that such letter will pressure the school into granting you the scholarship.

Another reason why it is better to write a letter of acceptance of scholarship,  when you receive the scholarship, is because it is the best time for you to decide whether you still want to take up that opportunity or reject it. 

Your letter reassures the granting body that you still want the slot, and it shouldn’t be given to another applicant who is on the waiting list for a last minute consideration for the scholarship.

When penning a heartfelt acceptance letter for a scholarship to the benevolent organisation whose generosity just brought you one step closer to actualising your dreams, there are certain steps you need to follow to make sure that the letter conveys all the excitement and gratitude you’re feeling at the moment.

In case you’re still looking for how to do that, here's  how to (truly) write a scholarship acceptance letter that is sound. Check out our best tips below:

1.Type The Letter

The acceptance letter should be typed, well formatted, and sent to the donor responsible for awarding the scholarship. 

You can write out the letter by hand on a piece of paper, then type it into a computer after you have read it to make sure that it conveys the right emotions and sounds good enough.

2. Address The Letter To The Scholarship Benefactor

The letter should be rightly addressed to the scholarship awarding body or bodies who were responsible for the funding.

When addressing it, you can use the salutation “Dear Scholarship Donor” or better still “Dear (name of the scholarship benefactor)”

3. Mention The Name Of The Scholarship You Received

When writing your scholarship acceptance letter, it is important that you include the name of the scholarship you've been awarded, so that they know which of their scholarship schemes you benefitted from.

Adding the scholarship name in your “thank you letter” also lets the organisation know that the letter came from a dedicated applicant, and it’s not just some random letter sent to their email.

4. State Why The Scholarship Is Important To You

Although you may have stated your reason for wanting the scholarship during your application letter and how funding will help push you closer to achieving that, you can also mention that again during your acceptance letter.

Only this time, you are not stating your reasons for wanting financial support to be considered, you will be stating it to tell the donors that their sponsorship has helped you to have a shot at achieving it.

“I have always wanted to do a Masters degree in Child Psychology since I first studied it during my Bachelors degree, but due to lack of funding, this dream almost eluded me. Now, thanks to your unwavering support, this scholarship has actually given me a huge shot at achieving this dream and through this dream, a lot of children will be helped” .

5. Your Letter Should Convey Gratitude

You have just landed a scholarship to study, your acceptance letter tone should convey excitement and immense gratitude.

Remember, scholarships are not just awarded to students who are the most qualified, but they are also awarded to students who need the assistance the most and those the donors are sure would be most appreciative and grateful to receive it. 

So, when you are granted the scholarship, write the thank you letter with your heart and show that you are the kind of student who is worth the opportunity.

6. Be Sincere In Your Letter

Express your gratitude genuinely, when writing your acceptance letter, don’t do so begrudgingly especially if you felt that you should have received a larger sum of money.

Getting a scholarship to study is an opportunity many students wished they had, be grateful when you receive it.

7. Proofread Your Letter

Have your letter proofread by someone else before you send it to the awarding body or school that granted you the scholarship. 

You can also give to a teacher or guidance counsellor to read through, to make sure the tone of your letter conveys gratitude. The person who wrote you a recommendation letter for the scholarship, can also help you proofread the acceptance letter if they can.

8. Submit The Acceptance Letter In A Formal Manner

Your acceptance letter should be well-formatted and submitted to the appropriate email address or mailing address in a formal manner for the donors' acknowledgement.

A well-written scholarship acceptance letter, should include few essential information, so that it conveys a message to the recipient, that you fully understand the terms of your scholarship, and what is expected of you as a recipient of such a distinguished scholarship.

When writing your acceptance letter, here’s what you should include:

Your academic background and how it influenced your decision to request for the scholarship or grant, or bursary.

How you intend to use this scholarship to further your education and aspects which it will or has helped you.

Why you wanted to study your chosen course in a particular university and how their donation would be put to good use, while you are still studying or when you graduate.

Your understanding of the terms of the scholarship (if applicable), and what actions you will take towards meeting them.

Any questions you have about the scholarship or further information about you, requested by the awarding body.

A well-formatted scholarship acceptance letter carries the same level of importance as a well-formatted and well-written scholarship application letter, as they are both essential parts of a scholarship application process.

While you are excitedly writing your scholarship acceptance thank you letter, maintain the same formatting energy you did when you were applying for the opportunity.

Here’s how to format a scholarship acceptance letter:

The Beginning

1. your address.

Your scholarship acceptance letter should come with a sender’s address (which is yours). This isn’t just important for easy identification, but also for the receiver to know where the letter is coming from, especially if it is coming via post and has no email address you can be traced with.

2. Include Your Name

Along with your address, the acceptance letter should also contain your name (obviously), whether you’re still sending via email or post always indicate who the letter is coming from which is you.

Don’t just go straight to addressing them without identifying yourself first.

3. Receiver’s Address

A receiver’s address is also very important in your scholarship acceptance letter. The post person should know where to deliver your letter to, you wouldn’t want it getting lost in the post do you?

However, if you are sending the letter via their email address, then your scholarship acceptance email need not contain the receiver’s address, just make sure you have their correct email address and you are good to go.

4. Receiver’s Name

Always, include a receiver’s name when sending your acceptance letter across. If you don’t know the exact donor’s name, do well to address it to the foundation, school or organisation that awarded you the scholarship.

That way you could say for example:

“To Melinda And Bill Gates Foundation”

“Dear Melinda And Bill Gates”

Doing this will also help whoever may receive the letter on their behalf to know whom they should refer it to.

5. State Your Name And Scholarship You Were Granted 

In the body of the letter, further introduce yourself and tell them that you are a recipient of their scholarship (please say which one).

While writing this body, tell them that you just received the scholarship and you are writing to express your gratitude.

“My name is Johnson Brown, and I am a recipient of the 2020 annual DAAD Scholarship. I’m writing to express my gratitude for being awarded this scholarship”.

The Body / Middle

6. Recap How The Scholarship Has Helped You

When expressing your gratitude, include why you applied for the scholarship in the first place, and how their generous donation has helped you achieve that.

This part is where you do a quick recap of your background, your reason for choosing to do the course you wanted funding for, and how receiving this scholarship will help your career in future, and ultimately help other people.

7. Reaffirm Your Receipt Of The Scholarship

During your scholarship acceptance letter, show your reaffirmation of accepting the scholarship and that you are ready to resume your studies under it once you are required by the donors to do so. 

This part will work well, if you are receiving the scholarship directly from the school where you would be studying as well. This way you can confirm that starting your studies will indeed launch the scholarship at once.

8. Conclude

It is during your conclusion that you can reiterate either the terms of the scholarship, or any other further activities you will need to conclude to finalize or commemorate your receipt of the scholarship.

Usually the school will send you further instructions inside your scholarship offer letter, and if they require you to get back to them by completing those instructions then your conclusion should include that.

“Thank you once again for considering me for this scholarship opportunity, I can’t wait to meet you and the other scholarship recipients at the dinner party”.

To give you an idea of what your scholarship acceptance letter should look like, below is a sample we have prepared for you.

You can use it as a reference when writing yours and to form your own words:

Johnson Brown,

House 24, Morrison Street, School Way

Madison County, New York, 

United States,

September 17th, 2020,

Melinda And Bill Gates Foundation,

500 5th Ave N, Seattle, WA 98109, United States

Dear Melinda And Bill Gates,

My name is Johnson Brown, and I would like to use this letter to thank you for your generosity in funding the Melinda and Bill Gates scholarship. I am very honoured to be a recipient of this opportunity.

I am currently a junior high school student with hopes of pursuing an undergraduate degree in Child Psychology. And it’s always been my dream to study at Harvard University, and pursue a career in this after my education.

While attending high school, I was going on some field trips, as well as volunteering in prominent Psychological clinics [Mention names] in my state to prepare myself for this course, and also be more impactful in my society. I also host a study group for children who are behind on their studies every Friday at the local library in my area with the help of some of my dedicated friends.

Being awarded this scholarship, has given me the motivation I need to maintain my strong academic record, pursue my degree, and have given me the inspiration to work hard to ensure that every other child out there would get the opportunity to attain higher education just as I have. Giving back to the community, is something I am ready to do once I launch my career as a Child Psychologist. Thank you for your confidence in me, and trusting me enough with the responsibility to be a good ambassador of the Melinda and Bill Gates Foundation.

Johnson Brown.

While writing your thank you letter to your funding donors, use this scholarship acceptance letter sample.

Sample Scholarship Acceptance Letter PDF

So the above section of this article entails a sample scholarship acceptance letter. For faster accessibility, we would advise you to download the scholarship acceptance  letter sample PDF so as to fully be absorb every step that has been applied.  Dowload Sample Scholarship Acceptance Letter

Scholarship Acceptance Letter Template

In case you need a scholarship acceptance letter template to get yours going, you can use some of the samples we have below:

1. Scholarship Acceptance Letter PDF Template

This generic scholarship acceptance letter PDF template, has blanks where you can fill in vital information, about yourself, and instructions for you to follow, while writing each part.

Download scholarship acceptance letter pdf template

2. Bursary Acceptance Letter

If what you received from scholarship donor was a grant or bursary, then this bursary acceptance letter should suffice.

Download bursary acceptance letter template  

3. Scholarship Acceptance Email

When sending your scholarship acceptance email as per the directives of the organisation in charge of your scholarship, you need maintain the same letter writing etiquette which you would, if you were sending the letter to them via post.

Your email must follow the proper letter writing format, and be detailed in a way that it gets to the intended recipient of the acceptance letter. This template below, will show you what to do.

Download scholarship acceptance email template

4. Acceptance Letter For Fellowship

If you are a PhD applicant who applied for a scholarship to sponsor your fellowships at an esteemed university, you can make use of our acceptance letter for fellowship template to express your gratitude to the donor/ organisation that took up the responsibility of sponsoring your fellowship.

Download acceptance letter for fellowship

Bonus: Tips For Getting Accepted For A Scholarship

This part is for applicants who have been applying for a scholarship without any success or wish to learn how to apply for a scholarship.

Before you start writing that scholarship application letter, FOLLOW these steps on how to get accepted for a scholarship, to turn yourself into the ideal scholarship applicant donors and organisations want to support.

Be a good ambassador

Be Intelligent

Ambitious and passionate

Community conscious and dedicated

Have a solid professional/ educational background

See: How To Write A Good Scholarship CV/Resume - Sample Scholarship CV/Resume Template

Want to know more about how to make a successful scholarship application?

Read this article on: How To (Actually) Apply For Scholarships – And Get Taken to find everything you need to know about successful scholarship applications.

You can also speak to a trusted individual who knows you in an educational or professional capacity, to write you a resounding recommendation letter, to help you push your scholarship application forward.

You can check out our article on  How To Write A Good Recommendation Letter For Scholarship Application (8 Sample Examples PDF) to see how to write it.

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Personal Finance for PhDs

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How to Read Your PhD Program Offer Letter

March 7, 2019 by Emily

Congratulations on receiving an official offer of admission to a PhD program! This is truly an exhilarating period in your academic career. After celebrating your admission and letting the giddiness wear off, whip out your magnifying glass: It’s time to take a close look at your offer letter to figure out what it actually means. Offer letters can be a bit difficult to decipher (sometimes intentionally!), but this is a vital step so that you go into your PhD program with your eyes wide open regarding your financial situation. This article covers how to discern what your program is offering you regarding your stipend/salary, out-of-pocket tuition and fees, the type of pay you receive and whether it comes with a work requirement, health insurance, “guarantees,” and how your funding package evolves as you move through your PhD program.

If your offer letter doesn’t answer all the following questions (and you’re seriously considering taking it), turn to the offering department’s administrative assistant (for official answers) and/or current graduate students (for this-is-how-things-actually-work answers).

Gross Stipend/Salary

Right away your eye might be drawn to a phrase like “Your total financial aid package is worth…” and some huge number like $50,000 or $90,000. Don’t be distracted by it! You need to know what your actual pay will be – what is usually referred to as your stipend. The letter should delineate between your stipend and the cost of the tuition and fees paid on your behalf. The important take-away is what’s going into your pocket (before taxes) as this is the money that will pay your living expenses and fund your financial goals.

Tuition and Fees (Your Responsibility)

If your offer letter includes funding, it should say that some aspect of your tuition and/or fees will be paid on your behalf. However, when determining how much money you actually get to keep at the end of the day, you have to know: Are you responsible for paying any (partial) tuition and fees out of your own pocket? For example, perhaps your tuition is being paid on your behalf, but out of your stipend you are expected to pay a relatively small fee. Don’t be impressed by huge numbers in tuition and fees being paid for you! What matters is how much you have to pay out of your own pocket; ideally $0 or close to it!

Source of Stipend

Your offer letter will likely tell you the source(s) of your stipend: an assistantship or fellowship. One of the key differences between these two types of funding is whether there is a work requirement.

Fellowships do not have “work requirements,” and to maintain them you are generally just expected to make satisfactory progress toward your degree with respect to your coursework and dissertation progress.

Assistantships do have a work requirement; you are technically an employee of your university. Research assistantships with your dissertation advisor usually allow you to combine your work requirement with your dissertation research (with some exceptions). Teaching and graduate assistantships require you to teach or perform some other kind of service for your university (most often officially capped at 20 hours/week), after which you are free to work on your coursework and/or dissertation.

It’s vital to know whether you have a work requirement in your first year or really any requirements to maintain your funding (e.g., attending a seminar series, submitting progress reports). If you don’t meet those requirements, your funding could be revoked. Your stipend offer letter should clearly state what your work requirement is or whether you need to secure one prior to the start of the school year. For example, you might be offered funding from a teaching assistantship, but it could be still up to you to actually arrange with a professor to TA a certain course.

Knowing about a work requirement will help you properly envision how you’ll spend your time during your first year in your PhD program.

Duration of Stipend

Your offer letter should tell you over what period you will be paid your stipend. Ideally, the answer is 12 months, although carefully note if the source of the stipend changes during that time. (For example, I was paid in my first 9 months of graduate school by a training grant and in the next 3 months by a research assistantship, and this was all spelled out in my offer letter.) If the offer letter says the stipend lasts any period shorter than 12 months, you need to follow up: Does that mean you actually won’t be paid (you’ll have to plan financially for that, obviously) or that you are going to have to secure other funding after the initial period?

Who Pays What for Health Insurance?

Health insurance is a huge issue for graduate students, and universities handle it differently. The key answers you need from your offer letter are:

• Will you have an opportunity to buy student health insurance through the university? (Almost certainly the answer is yes.)
• What is the yearly premium for the student health insurance?
• If you sign up for student health insurance, is the premium paid on your behalf (similar to tuition and fees) or do you pay (part of) it out of pocket?
• Are dental and vision insurance bundled along with health insurance, or would you have to buy them separately?

Even if you plan to stay on your parents’ insurance for some years at the start of your PhD, it’s important to understand what you may be paying for premiums once you switch to insurance through your university.

Is There a Guarantee?

Does the word ‘guarantee’ appear anywhere in your offer letter, e.g., is your funding guaranteed for 2 years, 5 years? A guarantee is nice to have, but it shouldn’t necessarily be a deal-breaker. If you don’t have guaranteed funding throughout your PhD (which might very well go beyond 5 years!), find out from current students whether students all pretty much stay funded or whether funding becomes tight/competitive in later years.

What Happens after the First Year?

Probably of the most important things to know about funding during your PhD is what happens in later years. A PhD is long, after all, and your offer letters might only discuss funding in the first year. Your offer letter might include hints of funding changes in the future, such as by saying you received a first-year fellowship or one-time bonus, or saying that your funding source will change starting in your second year.

You should be particularly wary of your stipend decreasing after your first year due to a one-time/first year-only bolus of money (a promotional offer, so to speak). It would be quite painful to find out at the last minute that your stipend is going down and have to scramble to adjust your living expenses. Better to build your life and budget around your ongoing stipend amount and use the first-year increase for one-time expenses or savings.

If you are seriously considering accepting an offer, you should definitely inquire about what funding looks like in the second and following years. The departmental administrative assistant may not be able to say for sure what will happen in your case, but he/she and current students can tell you the precedent.

• What will my after-tuition/fees stipend (and its term) be in my second and subsequent years (lower, higher, pretty much the same)?
• What will the source of my funding be in later years, and am I responsible for securing it? (For example, in your first year you might be funded from a training grant so you can rotate among potential advisors, but starting in your second year you must secure a research assistantship with your dissertation advisor.)
• Are yearly cost-of-living raises typical?

Don’t be dazzled by a pumped-up first-year offer if the reality behind it is a department where students compete with one another for limited funding and you’re paid the same stipend in your fifth year that you were in your first!

You can see that to properly understand your funding during your PhD you need a lot more information from your stipend offer letter than just the number that will hit your bank account each month! Again, you only need to investigate beyond the offer letter to the degree that you are considering accepting the offer (most likely based on other factors). But even if you don’t care about money at all, I strongly encourage you to find answers to these questions for the program that you ultimately accept before you commit to a lease or move.

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Reader Interactions

December 26, 2019 at 10:54 am

I got an offer letter of Ph.D. with no scholarship and no stipend. I have to pay the tuition fee and manage the living expenses myself. I do not know what to do.

March 10, 2020 at 7:12 pm

Just don’t do it. Paying for a PhD is never to be done. Tell the school that you won’t attend it without a tuition waiver and a stipend.

March 31, 2020 at 1:15 pm

You can attempt to negotiate. There are very few fields where unfunded PhDs are typical or acceptable. Even if other people do unfunded PhDs, you still have to decide for yourself if it’s worth your time and money. Unless you are already wealthy, I don’t see how it could be.

[…] Read on for a look at the different parts of a typical offer letter, or check out Emily’s website for a full description and companion worksheet! […]

[…] Further Reading: How to Read Your PhD Program Offer Letter […]

[…] Further reading: How to Read Your PhD Program Offer Letter […]

[…] Finance: How to Read Your PhD Program Offer Letter […]

[…] How to Read Your PhD Program Offer Letter […]

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WTO / Letters and Emails / Thank You / 9 Best Scholarship Thank You Letter Examples

9 Best Scholarship Thank You Letter Examples

A scholarship thank you letter is a formal letter that shows appreciation and acknowledges the generosity of the scholarship donor or sponsor that will provide financial support for your education. It can also be addressed to the committee that selected you for the scholarship. As a student being able to pursue your education with the help of a competitive scholarship can help ease your financial burden.

The scholarship you receive results from the kindness and selflessness of a donor or sponsor. Showing appreciation through a thank you letter is the least you can do. Donors receive nothing for the support they provide, and therefore, this letter can go a long way in making them feel appreciated. Some institutions supported by scholarships require beneficiaries to write the thank you letter to the donor. However, in most cases, the scholarship recipient decides whether or not to write the letter. To understand why it is crucial to write a scholarship thank you for a letter, you must first understand it.

It plays a vital role in enabling you to show your gratitude for the financial support provided by the donor or sponsor. Through the letter, the donor is reminded of the positive impact that the scholarship will have in your educational and professional life. The letter also helps encourage the donor to stay committed to giving the same support to other students. You can use the letter to build lasting connections with individuals in the scholarship organization who can help you later on in life.

Free Templates

Writing a Scholarship Thank You Letter

You must have a clear understanding of drafting the letter. Knowing how to outline your heartfelt sentiments of appreciation will ensure your gratitude is appropriately conveyed.

The following is a guide on how you should write the letter:

The letter should begin with the date of writing. You should then indicate the donor or organization’s name, the scholarship name, address, city-state, and zip code. The details contained in the header should be indicated on the top left corner of the page to ensure that the letter is in line with the business letter writing format.

Secondly, you should indicate a greeting that addresses the donor by their last name. You should ensure that you address the donor using an appropriate title such as Dr, Mr., Ms. or Mrs.  A general greeting should only be used if you are writing to a donor who prefers to remain anonymous. In such an event, you should use a greeting such as ‘Dear Donor’ or ‘Dear Benefactor.’

Introduction

The introduction of the letter sets the mood of your message. A well-written introduction explains the purpose of the letter. You must consider what to include in your introduction to ensure it communicates effectively.

The following information should be outlined in the introduction:

Express your gratitude

The introduction’s first two lines should explain why you are writing the letter. Therefore, start by expressing your gratitude for being selected as a scholarship recipient. Be genuine with your expression.

The name of the scholarship you’ve received

Indicate the name of the scholarship you have received in your expression of gratitude. A donor may be running more than one scholarship program and may require context as to which one you have received. Therefore, the full name of the program should be mentioned.

Tell the donor about yourself

Next, briefly tell the donor about yourself. You do not need to go into too much detail but instead outline basic background information about yourself, like where you’re from, what level of education you have reached, or what you do. These details provide the donor with insight into who you are.

Body of the Letter

The body of the letter allows you to expound on why this scholarship is important to you. It also contains more detail about you and your ambitions. Each element of the letter’s body is tailored to give the donor context on why you are so grateful.

The following information should be outlined in the body of the letter:

The impact of their generosity

Explain what impact the donor’s generosity has had on you.

Indicate how it has impacted your dreams and ambitions or your family’s. Outlining how you have been impacted shows the donor that the simple act of selecting you already brings positive change in your life.

Show your personality

Show your personality by expressing your excitement over being selected as a beneficiary of the scholarship. It helps share how you feel about winning the scholarship and moving forward. Keep your remarks brief and straight to the point.

How the scholarship will help you

You should provide information on how the scholarship has enabled you to further progress your professional and educational ambitions. Be specific; for instance, you can state that it has enabled you to study abroad or conduct research. You may also state how it has helped your family with a particular financial burden. When indicating the impact it has had in your professional life, you may explain how the support provided has impacted your career plans, the course you study or the course you hope to study. You may also go further by outlining how the donor’s scholarship has impacted your year.

Your future goals

You should outline plans and personal goals that have a direct link to the scholarship you have won.

You can state what you plan to do once you graduate, how you plan to help your family in the future, or where you want to go after your studies. You may also state your plan to volunteer or pay for the generosity by helping someone else. Laying out your goals helps give the donor a glimpse into your aspirations.

Finally, thank the donor once more for emphasizing your gratitude. You can also indicate your commitment to doing well in your education. In addition, it will show the donor that you are determined to ensure that their investment yields desirable results.

Scholarship Thank You Letter Template

[Your Full Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Donor’s Name or Scholarship Committee’s Name]

[Organization Name]

Subject: Thank You for the [Scholarship Name] Scholarship

Dear [Donor’s Name or Scholarship Committee’s Name],

I am writing to express my deepest gratitude for being selected as the recipient of the [Scholarship Name] for the [Academic Year, e.g., 20XX-20XX] academic year. Learning that I was awarded this scholarship has filled me with immense joy and appreciation, not only for the financial support it provides but also for the confidence and belief in my potential that it signifies.

As a [Your Study Level, e.g., high school senior, undergraduate student, graduate student] studying [Your Major or Field of Study], this scholarship is instrumental in reducing my financial barriers and enabling me to concentrate more fully on my academic pursuits. [You may include a brief sentence about your academic and career goals, e.g., “My goal is to become a [Your Career Goal], and this scholarship brings me one step closer to achieving that ambition.”]

I am truly honored to be associated with [Scholarship Name] and am motivated more than ever to excel in my studies and give back to the community. Your generosity has lightened my financial burden, allowing me to allocate more time to [specific activities, research, volunteering, etc., related to your studies or career aspirations].

Please accept my heartfelt thanks for your generous support. I am committed to making the most of this opportunity and hope to one day help students achieve their goals just as you have helped me.

Thank you once again for your kindness and investment in my future. I look forward to keeping you updated on my academic progress and achievements, hoping to make you proud of your decision to support my education.

Warmest regards,

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Sample Thank You Letter Scholarship Award

Subject: Heartfelt Thanks for the Future Leaders Scholarship Award

Dear Dr. Cho and the Scholarship Committee,

I am writing to express my sincere gratitude for selecting me as the recipient of the Future Leaders Scholarship for the 20XX-20XX academic year. I am incredibly happy and grateful to have been selected for this esteemed award. It is an honor to be recognized by an organization that provides such generous scholarships to aspiring environmental leaders.

As I embark on my journey towards a Master’s in Environmental Policy at Preston University, your support plays a pivotal role in lightening the financial burden associated with graduate studies. This scholarship not only alleviates my financial concerns but also provides me with the encouragement to pursue my academic goals with even greater dedication.

My passion for environmental advocacy drives my ambition to contribute to meaningful change in how societies interact with the natural world. The Future Leaders Scholarship empowers me to focus more intently on my studies, research, and community engagement without the distraction of financial constraints. It motivates me to strive for excellence in my coursework and to engage in projects that have a tangible impact on environmental policy and conservation efforts.

I am truly honored to be associated with the Future Leaders Foundation and am inspired by your commitment to nurturing the next generation of leaders. Please accept my heartfelt thanks for your generosity and for investing in my future. I am eager to apply the knowledge and skills I will acquire during my master’s program to advance environmental conservation and policy reform.

Thank you once again for your kindness and support. I look forward to the opportunity to share my progress with you and the Foundation. I hope to make you proud and to eventually give back to the community in a way that supports future students just as you have supported me.

With warmest regards,

Key Takeaways

This thank-you letter is a well-crafted expression of gratitude, highlighting several key elements that make it effective:

• The letter starts with a personal address to the letter recipient, immediately establishing a connection. It expresses sincere gratitude for the award, recognizing the committee’s effort and generosity.
• The writer clearly articulates the significance of the scholarship in their academic journey, detailing how it alleviates financial burdens and enables greater focus on academic and extracurricular commitments. This specificity adds depth to the appreciation expressed, illustrating the real-world impact of the committee’s support.
• By mentioning their passion for environmental advocacy and how it aligns with the foundation’s mission to support future leaders, the letter reinforces the appropriateness of the award. This alignment suggests a mutual benefit and showcases the recipient’s suitability for the scholarship.
• The recipient shares their academic and career aspirations, demonstrating commitment to utilizing the scholarship towards meaningful environmental advocacy and policy work. This forward-looking perspective conveys motivation and dedication, attributes that scholarship committees often seek in candidates.
• The writer expresses a desire to keep the committee updated on their progress, indicating an ongoing relationship beyond the financial support. This willingness to engage further with the foundation adds a personal touch and shows appreciation for the broader community and network associated with the scholarship.
• The letter is professionally written, with a respectful tone, clear structure, and thoughtful wording. This professionalism reflects well on the recipient and reinforces the positive impression they’ve made on the scholarship committee.

Overall, the letter effectively conveys gratitude while also underscoring the recipient’s commitment to their academic goals and the broader mission of the Future Leaders Foundation. It serves as a model for expressing thanks in a way that is heartfelt, impactful, and aligned with the values of the awarding organization.

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How to Write a Great Thank You Letter to a Professor

Updated 04/23/2024

Published 05/11/2020

Kate Wight, BA in English

Contributing writer

Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .

A good teacher will teach you the information you need to learn to pass a class but a great teacher will teach you things that will enrich your life in the long run. When someone goes above and beyond for you, it’s important to acknowledge it and express your gratitude. 

What’s the best way to say, “ thank you for your support ” to a professor you enjoyed? Many professors really appreciate a heartfelt thank you letter. This kind of letter is generally longer and more formal than a quick email. 

Here, we break down how to write a great thank you letter to a professor step-by-step. We’ve also included some samples for reference. 

Jump ahead to these sections:

Steps for writing the best thank you note for your professor, sample thank you letters to your professor.

Follow these steps and produce an impressive thank you note to say "thank you, Professor":

• Start and end with appropriate salutations
• Open by saying thank you
• Include a quote
• Give more specific details
• Be positive
• Keep it short and sweet
• Say thank you again

Step 1: Go postal

If you’ve grown up in the modern era, you may do most of your communication digitally. Texts and emails are quick and effective ways to communicate. But there’s something special about sending correspondence through the mail. It feels more personal and intimate.

Take a little extra time to send a letter to your teacher or professor. You can mail it directly to the school to your professor’s attention or drop it off at the office. That personal touch will make your letter feel extra special. You can still type your letter if your handwriting isn’t the best.

Step 2: Start and end with appropriate salutations

When writing a formal letter, it’s important to address the recipient by his or her title. You can start it with something like, “Dear Professor Smith” or “Dear Dr. Jones.” If you’re unsure of your professor’s title, you can always check the college or university website.

When you close your letter, be sure to choose an appropriate sendoff as well. “Sincerely” is always a classic signoff before you sign your name. You can also use something like “ with gratitude ” in conclusion.   

Step 3: Open by saying thank you

When writing any kind of formal letter, it’s best to open with the general purpose of your letter. It sets up the expectation for what the rest of the correspondence will be about. 

Step 4: Include a quote 

For extra panache, you can open your letter with a quote about gratitude. Check out our list of thank you quotes for inspiration. 

Step 5: Give more specific details

In your next paragraph, you’ll want to expand on the reasons behind your thank you. Here is where you’ll give some more specific details about why you’re thanking your professor.

You could thank her for always being available to help you revise papers. You could thank your professor for being understanding when you had a personal crisis that interfered with schoolwork. You could thank her for writing you a reference letter. Just break down each idea into its own brief paragraph. 

Teachers and professors don’t always get specific feedback from students. They may get generic feedback in an end-of-year survey. But they will appreciate knowing what specifically they’ve done to make an impact on you. This section is really the heart and soul of your thank you letter. 

Step 6: Be positive

A thank you letter should be uplifting. You may be thanking your professor for helping you through some hard times.

Don’t dwell too much on the details of those difficulties. Instead, focus on the gratitude aspect of your letter. 

Step 7: Be sincere

You may feel like a formal letter has to be devoid of personality. That’s not always the case, though. A letter should show elements of your personality and character.

Y ou can best achieve this by being sincere in your appreciation.

Step 8: Keep it short and sweet

Even if you’re overflowing with gratitude for your professor, you don’t have to go overboard. If your letter is too lengthy, your gratitude may actually be buried.

They say brevity is the soul of wit. But brevity is important in many other ways, too. 

Step 9: Say thank you again

If you had to write a term paper for your professor’s class, he likely taught you to wrap up the paper by restating your thesis. The same thing applies to a formal letter. Reiterate the reason you’re writing the letter at its conclusion. 

Here are some examples of what a thank you letter might look like for a few different occasions. 

Thanking your professor for a recommendation

Dear Professor Smith,

I just wanted to send a quick note to thank you for writing me a letter of recommendation. Truthfully, I had been on the fence about applying to grad school. When you asked what my plans for the future were and offered to write me a recommendation, it gave me the push I needed.

Over the past four years, I’ve learned so much from your classes. But the most important thing I’ve appreciated is your belief in me. Because you set such high expectations for me, I tried to raise my academic level to meet them. I’m a better researcher and writer because of you.

Again, thank you for seeing something in me and encouraging me to be better. Thanks for believing in me enough to write me a letter of recommendation. Your support means more to me than I can express.

Thanking your professor for teaching you

Dear Dr. Jones, 

I wanted to take a moment to thank you for teaching me this semester. I’ve never been moved to write a thank you note to a teacher before. But that’s probably because I’ve never had an instructor like you. 

First, I want to thank you for keeping the class reading list so affordable. For so many of my classes, the reading lists cost hundreds of dollars. You did a great job keeping it affordable for students working their way through school like me. 

Second, I want to commend you for your patience with all students. You were so understanding about the fact that people have real-life issues that can interfere with schooling. I think it’s especially great that you allowed a student to come into a lecture with her child when her babysitter was sick. I know a lot of other professors wouldn’t have been so understanding. I also appreciate that you have a flexible attendance policy for students with chronic illnesses.

Finally, I want to thank you for your teaching style. You really seem engaged with the material you’re teaching, and that makes it more exciting for students. I also appreciated the supplemental videos and notes you provided. It added more to my understanding of your course.  

Your understanding and compassion for all students are really admirable qualities. Thank you for making this semester so transformative.

With gratitude,

Matt Markson

Thanking a professor for working with you

Dear Professor Buckley,

I wanted to reach out and thank you for all the support you showed me last semester.

As you know, I had many health issues as well as personal dramas in my life last year. But when I approached you about dropping your class, you were determined to help me figure things out so I could graduate on time. Not a lot of professors would have recorded their own lectures so a student could attend class remotely. You went above and beyond for me.

I also appreciate you letting me have extended deadlines for my papers. Being able to get things in on a delayed schedule made a huge difference for me.

Henry Adams said, “A teacher affects eternity; he can never tell where his influence stops.” Please know that your influence on my life will affect me until the end of time. I will forever be thankful for your patience and kindness.

All the best,

Mary Lipton 

Thank Your Professor or Teacher with a Letter 

Teachers and professors can have a profound impact on our lives. When they do, it’s important to communicate what that means to you. Professors don’t gravitate toward wealth or prestige. At their core, they really want to make a difference in people’s lives.

Take some time to type or handwrite a letter to thank your professor for everything. Your professor will appreciate it more than you could know.  

Post-loss tip: If you are the executor for a deceased loved one, the emotional and technical aspects of handling their unfinished business can be overwhelming without a way to organize your process. We have a post-loss checklist  that will help you ensure that your loved one's family, estate, and other affairs are taken care of.

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How to thank a potential supervisor's email? [duplicate]

I have recently interviewed by a professor in US after sending him my CV. A few days after the interview he mailed me and told me to do the formal application process and mention him as the professor I want to work with. Now, I want to thank him for considering me as a choice of his future PhD student. What should I write?

• application
• professorship

• Thank you? You’ve written thank you notes before, right? –  RoboKaren Commented Dec 19, 2017 at 15:33

Do not overthink this (and do not write a very long text). Just write

Dear Prof. NAME, Thank you very much for considering me as a PhD student. Best, NAME

• Do you think when he has told me to apply. It means he has accepted me as his student? –  Alireza P Commented Dec 19, 2017 at 15:57
• I got the impression from your question that he did - what do you mean by "considering me as a choice of his future PhD student"? Are you his choice? –  adfaerevcvaegfad Commented Dec 19, 2017 at 16:03
• You can can add "I am looking forward to working in your lab" (or "working with you" if it is not experimental domain). –  student Commented Dec 19, 2017 at 16:08
• @Alireza it sounds like you're not quite accepted yet. While the professor sounds willing to supervise you, you have been told to make a formal application, which could still be rejected (especially if the department cannot find funding for you). Having a prof on your side certainly helps, though :) Also, don't know why this answer was downvoted, it's good advice imo. –  astronat supports the strike Commented Dec 19, 2017 at 16:48

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