How to Present PowerPoint Slides in Microsoft Teams
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A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.
In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.
Method 1: Share Screen
Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:
![how to share presentation mode on teams Click Share in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/1-click-share-2.jpg)
- A red border appears around your desktop, indicating you're sharing your screen.
![how to share presentation mode on teams Launch PowerPoint slideshow while screen sharing in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/3-launch-slideshow-2.jpg)
- Present your PowerPoint slideshow.
![how to share presentation mode on teams Stop screen sharing PowerPoint presentation in Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/5-stop-sharing-2.jpg)
Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.
Method 2: Share PowerPoint Window
If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:
![how to share presentation mode on teams Click Share and Window and Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/2-click-window-2-updated.jpg)
- A red border will appear around your PowerPoint window, indicating you're sharing just that window.
- Launch your slides in slideshow mode and start presenting.
- Open the Microsoft Teams window and click Stop sharing when you're done presenting.
Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.
However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.
Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.
Method 3: Use PowerPoint Live
Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:
- You can easily adjust the font size of your slide notes to make them more readable.
- To navigate between slides, simply click on the corresponding thumbnail.
- You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
- Use the Standout layout to place your camera feed on the slide without the background.
- Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .
Here's how you can use PowerPoint Live to share your presentation:
- When it's your turn to present, click Share .
![how to share presentation mode on teams Open PowerPoint Live in Microsoft Teams](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/7-powerpoint-live-2.jpg)
- When you're done presenting, click Stop sharing in the top toolbar.
The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.
Your Audience's View When Using PowerPoint Live
In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).
![how to share presentation mode on teams PowerPoint Live Audience view](https://static1.makeuseofimages.com/wordpress/wp-content/uploads/2023/09/other-audience-view-version-2.jpg)
This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.
By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.
Deliver a Seamless Presentation Experience in Microsoft Teams
Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.
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Home Blog PowerPoint Tutorials How to Share a PowerPoint Presentation on Microsoft Teams
How to Share a PowerPoint Presentation on Microsoft Teams
![how to share presentation mode on teams How to Share a PowerPoint Presentation on Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/01-how-to-share-powerpoint-on-microsoft-teams-cover.png)
In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.
What is Microsoft Teams?
Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.
Why use Microsoft Teams to Present Your PowerPoint Presentations?
Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.
While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.
How to Present PowerPoint in Teams?
How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.
How to Attach and Share Your PowerPoint Slides on Teams
To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.
![how to share presentation mode on teams Upload a PowerPoint file to a Microsoft Teams chat](https://cdn2.slidemodel.com/wp-content/uploads/01_uploading-a-powerpoint-file-to-microsoft-teams.png)
When sharing a file, you can add a message optionally before hitting Send .
![how to share presentation mode on teams Sharing a PowerPoint presentation to Microsoft Teams via chat](https://cdn.slidemodel.com/wp-content/uploads/02_how-to-share-a-powerpoint-presentation-on-microsoft-teams.png)
The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.
![how to share presentation mode on teams Opening a shared PowerPoint file via Microsoft Teams chat](https://cdn.slidemodel.com/wp-content/uploads/03_open-a-powerpoint-presentation-in-microsoft-teams.png)
How to Present Your PowerPoint Slides on Teams
Method #1: use the share button in powerpoint.
You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.
![how to share presentation mode on teams Locating the share screen button for Microsoft Teams videocalls](https://cdn2.slidemodel.com/wp-content/uploads/04_share-a-powerpoint-presentation-during-a-microsoft-teams-call.png)
Method #2: Share Screen to Present a PowerPoint Presentation
Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.
![how to share presentation mode on teams Sharing a Screen in Microsoft Teams call to show a PowerPoint presentation](https://cdn.slidemodel.com/wp-content/uploads/05_share-screen-in-microsoft-teams-to-show-a-powerpoint-presentation.png)
Pros of sharing your screen with the audience to present a presentation:
- It is easier to activate
- You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience
Cons of sharing your entire screen on Teams for presenting:
- If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
- You may accidentally switch to other windows, and your audience can lose focus of the presentation.
Method #3: Share PowerPoint Window to Present Your Slides
If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.
![how to share presentation mode on teams Selecting window to share in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/06_sharing-a-powerpoint-presentation-in-microsoft-teams-as-a-file.png)
5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams
Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.
1. Translate Slides into a Different Language
This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.
Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.
![how to share presentation mode on teams Translating PowerPoint slides from English to Spanish during a Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/07_translating-slides-from-a-powerpoint-presentation-during-microsoft-teams-call.png)
2. Use Live Captions
Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.
Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .
![how to share presentation mode on teams Turning on Live Captions in Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/09_turning-on-live-captions-on-microsoft-teams.png)
Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .
![how to share presentation mode on teams Turning off Live Captions during Microsoft Teams call](https://cdn2.slidemodel.com/wp-content/uploads/10_turning-off-live-captions-on-microsoft-teams.png)
3. View Slides in High Contrast
Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:
1. Launch your PowerPoint presentation.
2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .
![how to share presentation mode on teams High Contrast mode in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/11_view-slides-in-high-contrast-mode-microsoft-teams.png)
4. Annotate your Slides in Real Time
Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.
Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.
5. Pop Out the Window
You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.
![how to share presentation mode on teams Pop-out windows mode in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/12_visualizing-shared-powerpoint-presentation-file-in-microsoft-teams-call.png)
How to Stop Presenting on Teams
When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.
![how to share presentation mode on teams How to share a PowerPoint presentation in Microsoft Teams using PowerPoint web edition](https://cdn.slidemodel.com/wp-content/uploads/13_screen-sharing-in-microsoft-teams-using-powerpoint-web.png)
To turn off screen sharing during a remote meeting, you can click Stop Sharing .
![how to share presentation mode on teams Locating the Stop Sharing button in Microsoft Teams](https://cdn.slidemodel.com/wp-content/uploads/14_stop-sharing-button-in-microsoft-teams.png)
Present in Teams Button in PowerPoint is Missing. How to Fix it?
Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .
![how to share presentation mode on teams Upload a presentation to OneDrive via PowerPoint](https://cdn.slidemodel.com/wp-content/uploads/15_upload-powerpoint-presentation-to-one-drive.png)
Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.
![how to share presentation mode on teams Present in Teams button available in PowerPoint](https://cdn.slidemodel.com/wp-content/uploads/16_locating-the-present-in-teams-button-powerpoint.png)
5 Tips to Make your Presentation a Success on Microsoft Teams
Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.
1. Check Your Audio and Video Settings
One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.
2. Make Sure Your Slides are Clear and Concise
Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.
3. Use Animations and Transitions Sparingly
Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams.
4. Keep Your Slides on Topic
One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.
5. Use Team Members’ Names Sparingly to Call Out Specific Points
Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.
Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams
Someone has already set up Teams for your organization’s error
If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:
“Someone has already set up Teams for your organization.”
If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.
We’re sorry–we’ve run into an issue error.
Another prevalent issue is when the following error message appears:
“We’re sorry–we’ve run into an issue.”
This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.
Final Words
Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.
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Aug 12, 2024
Enhanced presenter and attendee experience with the expanded gallery view in Teams
Teams Public Preview team
![Share on Facebook Share on Facebook](https://insider.microsoft365.com/assets/images/facebook-white-bg.png)
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Hi, Microsoft 365 Insiders! We’re excited to share that you can now use new expanded gallery view options for minimized meeting window.
Enhanced presenter and attendee experience with the expanded gallery view in Teams
The minimized meeting window is an essential part of Teams as it allows you to continue using Teams while you’re in a meeting. When you minimize the meeting window, it becomes a smaller window at the top of the app. This lets you keep track of meeting activity by seeing more participants videos (including their reactions and raised hands), as well as a preview of your own video. This helps you stay informed and engaged throughout the course of the meeting, even when you need to minimize the active meeting window. You can quickly return to the meeting by using the view switcher controls in the upper-right corner or double clicking the smaller window.
The expanded gallery view for minimized meeting window is now available. The existing single-tile meeting view for attendees, which shows the active speaker, has been enhanced with the option to expand to a gallery view which shows up to 4 meeting participants and a Me Video tile.
![how to share presentation mode on teams Expanded gallery view](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_2.png)
How it works
![how to share presentation mode on teams View switcher](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_1.png)
Tips and tricks
- Using the expanded gallery view, you can:
- See more participants in the current meeting (up to 4).
- Be aware of raised hands from participants and be able to lower them.
- See reactions from participants.
- Directly mute noisy participants.
- See a preview of your own video.
- Receive relevant in-meeting notifications.
- Access relevant controls such as toggle AV modalities.
- Leave the meeting from the call monitor.
- When you are screensharing, the presenter meeting window appears in expanded gallery view by default, showing up to 4 participants in the meeting, a preview of the content being shared, and the presenter video, if the camera is active.
![how to share presentation mode on teams Expanded gallery view](https://office-insider-media.azurefd.net/media/2024/08/Large-Gallery_4.png)
Availability
To use these new features, you must be a member of the Teams Public Preview or Microsoft 365 Targeted release and use the new Teams client for Windows or macOS. Other meeting participants aren’t required to be members of the Teams Public Preview.
To enable your Teams client for the Public Preview, IT administrators must enable Show preview features in their update policy. Learn more
For Targeted release, global admins can go to the Microsoft 365 admin center and give access to a select set of individuals or the entire organization. Learn more
Feedback
We want to hear from you! Select Settings and more > Help in the top right corner of the Teams app, and then select either Give feedback or Suggest a feature to share your thoughts about this feature.
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Present content in Microsoft Teams meetings
When working remotely in Microsoft Teams, you can present content by sharing your screen, your entire desktop, a PowerPoint file, and more.
Start presenting content
![how to share presentation mode on teams Share screen button](https://support.content.office.net/en-us/media/36dcee31-55d2-4a2c-b993-5ee9bffdb417.png)
Note: If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge. Screen sharing isn't available for Linux users.
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Desktop | Show your entire screen, including notifications and other desktop activity. | You need to seamlessly share multiple windows. |
Window | Show just one window, and no notifications or other desktop activity. | You only need to show one thing and want to keep the rest of your screen to yourself. |
PowerPoint Live | Present a PowerPoint file others can interact with. | You need to share a presentation and want others to be able to move through it at their own pace. For info on PowerPoint sharing, see . |
Whiteboard | Collaborate with others in real time. | You want to sketch with others and have your notes attached to the meeting. |
When you're done sharing, select Stop sharing in your meeting controls.
To turn off screensharing if your screen locks:
![how to share presentation mode on teams Microsoft Teams more options icon](https://support.content.office.net/en-us/media/c9ee393c-576f-46f3-b3fe-8d52e0d46b31.png)
Turn the Turn off my camera and mic when my screen locks toggle on.
Restart Teams to activate this setting.
Presenter controls
While you're sharing content, use the controls in the presenter toolbar to keep your presentation engaging and running smoothly. The presenter toolbar is only visible to the person presenting.
To bring the presenter toolbar onscreen:
![how to share presentation mode on teams Image showing screen sharing indicator.](https://support.content.office.net/en-us/media/4331c9fe-3d01-4147-aa98-0367768f629d.png)
The toolbar will stay in place for a few seconds until you're done adjusting the controls. Then, it'll disappear from view.
![how to share presentation mode on teams Teams Pin Chat icon](https://support.content.office.net/en-us/media/41bbe6f2-3eac-4110-b7a4-c3ba6d7a79e1.png)
Move the presenter toolbar
To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.
To move the presenter toolbar:
![how to share presentation mode on teams Drag handle glyph](https://support.content.office.net/en-us/media/e1a30f71-335c-4c46-b7de-943efe097601.png)
Drag it anywhere on your screen.
Release the drag handle when you've placed it in the right area.
Tip: You can also move the toolbar by clicking and holding any area on the toolbar that isn't interactive (e.g., in between presenter controls) and dragging it.
Control your camera and mic
![how to share presentation mode on teams Video call button](https://support.content.office.net/en-us/media/70201193-9119-413e-b485-05bc56fc2836.png)
Give and take control of shared content
Give control.
If you want another meeting participant to change a file, help you present, or demonstrate something, you can give control to that person. While someone has control, they can make selections, edits, and other modifications to the shared screen.
You'll both be in control of the sharing, and you can take back control anytime.
Caution: When you’re sharing an app, only give control to people you trust . People you give control can send commands that could affect your system or other apps. We've taken steps to prevent this but haven't tested every possible system customization.
Start sharing your screen.
![how to share presentation mode on teams Take control button](https://support.content.office.net/en-us/media/479ceaa1-53f4-4712-b911-9c76d58e3a12.png)
Select the person you want to give control to. Teams will notify them that you’re sharing control.
Select Take back to take back control.
Take control
To take control while another person is sharing:
Select Request control . The person sharing can approve or deny your request.
Make selections, edits, and other modifications to the shared screen while you have control.
Select Release control to stop sharing control.
Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.
![how to share presentation mode on teams Audio sharing on button](https://support.content.office.net/en-us/media/433d0247-499d-45d1-a32b-f58e8c1c22b4.png)
To learn more, see Share sound from your computer in a Teams meeting or live event .
All sound from your computer, including notifications, will be audible in the meeting.
Optimize for video
Prevent choppiness or lag when you're sharing high-motion content by optimizing video.
To optimize video, select Optimize in your presenter toolbar.
![how to share presentation mode on teams Presenter toolbar with Optimize option highlighted.](https://support.content.office.net/en-us/media/56da5eb7-4e15-46e9-a5b6-b9f7f37824be.png)
Change your layout
When you're sharing content, you can choose from several different layouts to help make your presentation more engaging.
To change your layout while you're sharing your screen:
Turn your camera on.
![how to share presentation mode on teams Presenter toolbar with Layout option highlighted.](https://support.content.office.net/en-us/media/5a7a42db-a9b5-4ea1-ad0a-7350b79b6f1e.png)
Select the layout you want to use:
Content only : Participants will see the content you're sharing in the main Teams window. They'll still be able to see your video feed next to the content.
Standout : This produces an effect on your background that blocks it and helps you stand out in your video feed.
Side-by-side : This view will place you and another participant side-by-side in the meeting window. This helps draw focus to you and other participants who are speaking during the meeting.
Reporter : This layout isolates you from your video feed and places you in front of the content you're sharing, just like a reporter in front of a scene.
Annotate content
![how to share presentation mode on teams Annotate pen button](https://support.content.office.net/en-us/media/7575b751-c433-4146-a542-77ced92ccd4e.png)
To learn more, see Use annotation while sharing your screen in Microsoft Teams .
View participants
After you start presenting, a minimized view of the meeting window will appear next to your shared content.
![how to share presentation mode on teams People or Show Participants button](https://support.content.office.net/en-us/media/f74af4a7-4e65-4174-a12a-ae68fa7f00a5.png)
Stop sharing
Select Stop sharing in the presenter toolbar to stop sharing your screen and return to the main Teams meeting window.
Share content on a Mac
If you're using a Mac, you'll need to grant permission to Teams to record your computer's screen before you can share.
You'll be prompted to grant permission the first time you try to share your screen. Select Open System Preferences from the prompt. If you miss the prompt, you can do this anytime by going to Apple Menu > System Settings > Privacy & Security .
Under Screen & System Audio Recording , make sure the toggle next to Microsoft Teams is turned on.
Go back to your meeting and try sharing your screen again.
Note: If you're using Teams on the web, make sure you've also granted screen recording permission to your browser.
Zoom in to shared content
To get a better look at shared content, click and drag it to see different areas. To zoom into or out of content someone's sharing during a meeting or call, use the buttons at the lower left of your meeting window: [+] to zoom in and [-] to zoom out. You can also try the following:
Pinch in or out on your trackpad.
Use Teams keyboard shortcuts .
Hold the Ctrl key and scroll with your mouse.
Note: Mac trackpads don't support zoom in meetings. If you're on a Mac, use one of the other options. If you're using Linux, giving and taking control of shared content isn't available at this time.
Open shared content in new window
Expand your view by opening shared content in a separate window during your Teams meetings.
To open shared content:
Join your meeting from Teams for desktop .
![how to share presentation mode on teams Help Pop out button](https://support.content.office.net/en-us/media/0e95c00c-5073-4969-a5b8-7a95b905b288.png)
To minimize content, select X to close the window.
Share content
To share content from your mobile device:
![how to share presentation mode on teams More options button](https://support.content.office.net/en-us/media/d6c70643-162c-4414-954a-9bcb33ee4bc5.png)
Choose... | If you want to... |
---|---|
| Present a PowerPoint file others can interact with. Choose the PowerPoint you want to share; when you select one, sharing will start automatically. |
| Take a photo to share or choose one from your gallery. Choose the photo you want to share and select when you're ready to share. |
| Share live video from your camera. Tap when you're ready to share. |
| Show your entire screen, including notifications and other activity. You'll be prompted to tap when you're ready to share. Turn on the toggle to share audio from the content on your screen. |
| . Whiteboard content will share automatically. |
Tap Stop presenting or Stop sharing when you're done.
Tip: To go forward and back in a PowerPoint presentation, swipe in the direction you'd like to go, or tap the forward and back buttons on the bottom of your screen.
Note: If your role changes from presenter to attendee during a meeting and you're presenting, screensharing will stop.
Zoom in to shared content
Want to get a better look at shared content?
Pinch in or out to zoom, and tap and drag to see different areas.
Note: Zoom isn't currently supported when you're sharing photos and videos.
Minimize shared content
You may want to minimize the content someone is sharing in order to better see the people in the meeting on your mobile device. Here's how:
![how to share presentation mode on teams More actions button next to participant's name](https://support.content.office.net/en-us/media/6b8c37c1-20f1-4b15-a7e8-a9379b389575.png)
Tap Minimize content from the menu
This will give you a better look at more of the people in the meeting. You'll still see the shared content on the lower portion of your screen.
![how to share presentation mode on teams Mobile meeting screen with content minimized](https://support.content.office.net/en-us/media/2c5ed729-55d5-4950-9c0f-f7319d2440d2.png)
Use your phone as a companion device in a meeting
Join a meeting on more than one device for more collaboration and content-sharing options.
If you're already in a meeting on your laptop, for example, you can add your phone as a companion device to present files, share live video, and much more. Any device with the Teams mobile app can be added as a companion device—just make sure the devices you're using are signed in to the same Teams account.
There's a lot you can do when you add a companion device to your meeting experience:
Use mobile video to show things that are out of view for remote participants.
Take a photo to share with everyone or pick one from your camera roll.
Use your phone to control a presentation.
Share your mobile screen.
If you can see it on your phone, you can share it in the meeting!
Tip: For more details, see Join a Teams meeting on a second device .
Add a companion device to a meeting
Open Teams on your mobile phone when you're already in a meeting on another device.
You'll see a message near the top of your screen informing you that you're currently in a meeting on another device, and asking if you want to join it on this one, too. Tap Join .
![how to share presentation mode on teams A banner in Teams saying that Weekly Design Sync - Tuesday is nearby with the option to join from your mobile device.](https://support.content.office.net/en-us/media/4ca8f216-cc12-41b3-af9d-156be90164af.png)
You'll then see two options: Add this device , and Transfer to this device . Tap Add this device .
![how to share presentation mode on teams add this device to meeting](https://support.content.office.net/en-us/media/d0cf1295-71cc-43a5-a084-a6a709092eb5.png)
If you join this way, we'll mute your companion device's mic and speaker to avoid causing an echo effect.
When you're ready to share something from the companion device, tap Start presenting at the bottom of the screen. On your other device, you'll be able to see what you're sharing, just like everyone else in the meeting.
When you're finished, tap Stop presenting , or simply hang up. Your other device will still be connected to the meeting.
![how to share presentation mode on teams Facebook](https://support.microsoft.com/images/Facebook-GrayScale.png)
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IMAGES
COMMENTS
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Use a presenter mode. After your meeting starts, at the upper-right corner of Teams, select Share content to choose a Presenter mode and other options. Meeting presenter modes and options. Under Presenter mode, choose the mode that you want. Also, be sure that your camera is turned on. Before starting the presentation, select Customize and ...
The seven options are: Share your entire screen/desktop. Share the Slide Show window. Share the editing window with a clean look. Run the Slide Show in a window and share that window. Use the PowerPoint sharing option in Teams. Use Presenter View to show the audience your slides while you see Presenter View. Present with your video beside your ...
Start presenting content. To present content in a meeting, select Share in your meeting controls. Then, choose to present your entire screen, a window, a PowerPoint file, or a whiteboard. Note: If you're using Teams on the web, you'll be able to share your screen only if you're using Google Chrome or the latest version of Microsoft Edge.
In this step-by-step tutorial, learn how to use the NEW Presenter Mode in Microsoft Teams. Presenter View allows presenters to view upcoming slides and notes...
In this step-by-step tutorial, learn how to best present Microsoft PowerPoint slides in Microsoft Teams.⌚ Timestamps0:00 Introduction1:58 Example of the prob...
Method 2: Share PowerPoint Window. If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how: Click Share and select Window when it's your turn to present. Enable Include computer sound if you have a video or to share and select your presentation from the list.
PowerPoint Live transforms your presenting experience - only in Microsoft Teams. PowerPoint is used around the world to share compelling stories—from personal to professional. As the world shifted to working remotely, we all faced new challenges presenting without a live audience. Reading the room, seeing people's expressions, and natural ...
If you need to present in an online meeting, you can show your PowerPoint slides right from a Microsoft Teams meeting.If you're a presenter:1. Select Share c...
In Teams share the screen that has the slides on it; Deliver your presentation; Full detailed article. I have an article with full details, including screen captures, on PowerPoint Presenter View with 2 screens on a Mac. Video. The steps are very similar to using 2 screens in Zoom because sharing a screen is similar in Teams or Zoom.
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
Give the feature a try next time you need to present in a Teams meetings: Join a Teams meeting or an ad-hoc Teams call. Open your presentation in PowerPoint for Windows. Click the Present in Teams button in the top right corner. Scenarios to try. Ready to take the PowerPoint Live feature for a spin? Try some of the scenarios below. As a presenter:
In this video tutorial, you'll learn how to use Presenter Mode in #MicrosoftTeams. We'll go through the new capabilities that allow presenters to present PowerPoint presentations, navigate every slide, check slide notes and prevent participants from moving through slides. The presenter's view is fully integrated into Teams allowing the ...
Vary how you show up during your next presentation by exploring the different presenter modes in Microsoft Teams. Jennie from the #MicrosoftTeams team explai...
To stop sharing the window, use the stop sharing button in the Teams control bar. Teams allows you to see participant videos while sharing content. When you are sharing content in a Teams meeting, open the full Teams app on your screen using the instructions above to see the participant videos and get feedback during your presentation.
If you're leading a presentation and need to share your PowerPoint slides during a Microsoft Teams meeting, here's how: • Once your meeting is active, select...
Method #3: Share PowerPoint Window to Present Your Slides. If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Sharebutton and select your screen or window to share.
Present your slides. If you're already in a Teams meeting, select Share and then under the PowerPoint Live section, choose the PowerPoint file you're wanting to present. If you don't see the file in the list, select Browse OneDrive or Browse my computer. If your presentation is already open in PowerPoint for Windows or Mac, go to the file ...
In PowerPoint, press Alt+F5 to start Presenter View preview at the beginning of your presentation. You will see Presenter View on your screen with the slide, your notes, and what the next slide/build will be. Presenter View takes up the whole screen, so you will not see the controls for your Teams meeting. Presenter View Preview always starts ...
In this step-by-step tutorial video, learn how to use Microsoft PowerPoint Presenter View while presenting in Microsoft Teams. In the video on Presenter View...
Hi, Microsoft 365 Insiders! We're excited to share that you can now use new expanded gallery view options for minimized meeting window. Enhanced presenter and attendee experience with the expanded gallery view in Teams . The minimized meeting window is an essential part of Teams as it allows you to continue using Teams while you're in a ...
This video shows you how to present your PowerPoint deck in Teams without losing visibility of your meeting - using PowerPoint Live you can present your deck...
Microsoft Teams has recently introduced Presenter modes that allows you to put your video on top of or beside a screen or window that you share in a Teams meeting. This seems to work regardless of whether you share a window or a screen and the content can be slides, a browser, or any other content.
In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting. Select Share content and choose if you want to share your computer audio. Select what you want to share: Screen lets you show everything on your screen. PowerPoint Live lets you share a PowerPoint presentation.
Sharing computer sound lets you stream audio from your computer to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation. To share sound, select Share audio from the presenter toolbar to allow others in your meeting to hear the audio.