Land the job with cover letter templates
Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..
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Download free cover letter templates
Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.
These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.
Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.
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Home » Free Resources » Cover Letter Templates » Word Cover Letters
Free Word Cover Letter Templates
Enhance your job application with our exclusive collection of Word cover letter templates. These professionally designed cover letter templates for Word are user-friendly and customizable to fit your unique career story. We craft each template in Microsoft Word .docx format to ensure ease of editing and compatibility.
The cover letter templates available on this page are free to download and designed to complement our wide range of Word resume templates . This means you can create a cohesive and professional application package with matching designs. With our cover letter templates for Word, you can stand out in the competitive job market. Download your preferred template today and start crafting a compelling cover letter that aligns with your professional aspirations.
New Cover Letter Templates for 2024
![cover letter examples word template Effective Cover Letter Template](https://www.careerreload.com/wp-content/smush-webp/2024/01/cover-letter-elizabeth-1-768x840.jpg.webp)
Modern Layout
Word Cover Letter Template
![cover letter examples word template Perfect cover letter template](https://www.careerreload.com/wp-content/smush-webp/2024/01/cover-letter-lindsay-768x840.jpg.webp)
ATS Cover Letter
![cover letter examples word template Cover Letter Template for Job Application](https://www.careerreload.com/wp-content/smush-webp/2024/01/cover-letter-parker-768x840.jpg.webp)
Cover Letter with Photo
Cover letter template downloads for word.
![cover letter examples word template Cover letter with photo](https://www.careerreload.com/wp-content/uploads/2023/12/cover-letter-riley.jpg)
Cover Letter Templates by Profession
Here you can find cover letter templates designed for specific professions. If you are looking for more examples take a look at our inventory of cover letter examples by profession.
![cover letter examples word template Registered nurse cover letter](https://www.careerreload.com/wp-content/uploads/2023/11/registered-nurse-cover-letter-1.jpg)
Other Cover Letter Formats Available
We have got you covered if you require cover letter templates in a file format other than Word.
![cover letter examples word template Google Docs](https://www.careerreload.com/wp-content/smush-webp/2021/04/google-docs.png.webp)
Google Docs
![cover letter examples word template Apple Pages resumes](https://www.careerreload.com/wp-content/smush-webp/2022/03/apple-pages.png.webp)
Apple Pages
![cover letter examples word template PowerPoint resumes](https://www.careerreload.com/wp-content/smush-webp/2022/01/powerpoint.png.webp)
Do I Need a Cover Letter?
Cover letters enable you to explain things you may not be able to in the resume, for example to explain a gap in work history, or your reason for a sudden career change, or if you have any connections to the company and need to name drop.
If you want to be the chosen one for the job you’re applying for, make sure to always keep in mind the following: crafting a personalized cover letter tailored to the company’s needs is crucial. Trust me, it will make you stand out from the crowd and increase your chances of landing that dream job!
Why Choose Our Word Cover Letter Templates?
Choosing our cover letters offers several advantages that can significantly enhance your job application process. Firstly, these templates are professionally designed, ensuring that your cover letter will have a polished and sophisticated appearance.
Another key benefit is the ease of customization. Our user-friendly cover letter templates allow you to modify various elements like color schemes, fonts, and layout to fit your personal style while maintaining a professional look. This flexibility ensures that your cover letter will be both unique and relevant to the position you are applying for.
In addition, these templates are designed to complement our range of Word resume templates, providing a cohesive and coordinated application package. This consistency in design between your cover letter and resume can demonstrate your attention to detail and organizational skills, traits highly valued by employers.
Finally, our cover letter templates for Word are easy to download and edit. They are compatible with Microsoft Word, a widely used and familiar software, which makes the process of editing and personalizing your cover letter straightforward, even for those with basic computer skills.
By choosing our Word cover letter templates, you’re equipping yourself with a tool that enhances your ability to present a professional, customized, and coherent job application, increasing your chances of making a strong impression on potential employers.
How to Create a Unique Cover Letter by Using Template?
Creating a unique cover letter using a Word cover letter template is a straightforward yet creative process that begins with selecting the right template. Opt for a template that aligns with your industry and professional level, and ensure it has a matching cover letter template to maintain consistency in design and formatting.
Once you’ve chosen the template, start personalizing it. The key to a standout cover letter is making it uniquely yours. Edit the color scheme, fonts, and layout to reflect your personal brand while keeping it professional.
Next, focus on the content. Tailor your cover letter to the specific job and company you’re applying for. Use the template as a guide, but ensure your personality and career achievements shine through. Highlight relevant experiences, skills, and why you are the ideal candidate for the role. The goal is to make a compelling case for why you’re a great fit, using clear, concise, and engaging language.
Finally, proofread your cover letter thoroughly. A well-designed cover letter can lose its effectiveness if it contains typos or grammatical errors. Consider getting a second pair of eyes to review it for errors and to provide feedback on the overall flow and impact of your letter.
By carefully selecting and customizing your Word cover letter template and focusing on writing your cover letter , you can create a unique cover letter in Word that not only complements your resume but also captures the attention of potential employers.
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Cover Letter Templates you Download with One Click
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Microsoft Word Cover Letter Templates
Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.
![Classey Casey 1 word cover letter template](https://www.resumeviking.com/wp-content/uploads/2023/10/Classy-Casey-Cover-Letter-768x994.jpg)
Classey Casey
![Clean Green 2 word cover letter template](https://www.resumeviking.com/wp-content/uploads/2023/10/Clean-Green-Cover-Letter-768x994.jpg)
Clean Green
![Edgy Edward 3 Edgy Edward CL e1697717512490](https://www.resumeviking.com/wp-content/uploads/2023/10/Edgy-Edward-CL-e1697717512490.jpg)
Edgy Edward
![Geometric 1 4 word cover letter format](https://www.resumeviking.com/wp-content/uploads/2023/10/Geometric-Cover-Letter-1-768x994.jpg)
Geometric 1
![Geometric 2 5 word format cover letter](https://www.resumeviking.com/wp-content/uploads/2023/10/Geometric-Cover-Letter-2-768x994.jpg)
Geometric 2
![Helena 6 word cover letter template](https://www.resumeviking.com/wp-content/uploads/2023/10/Helena-Cover-Letter-768x994.jpg)
Jack Wilson
![Joy 9 word cover letter](https://www.resumeviking.com/wp-content/uploads/2023/10/Joy-Cover-Letter-768x1086.jpg)
Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.
![Lemon 3 13 Template cover letter docx](https://www.resumeviking.com/wp-content/uploads/2023/10/Lemon-Cover-Letter-3-768x994.jpg)
Little Grey
![Marble 15 word cover letter template](https://www.resumeviking.com/wp-content/uploads/2023/10/Marble-Cover-Letter-768x994.jpg)
Retro Ricky 1
![Retro Ricky 2 19 microsoft word cover letter format](https://www.resumeviking.com/wp-content/uploads/2023/10/Retro-Ricky-Cover-Letter-2-768x994.jpg)
Retro Ricky 2
![Retro Ricky 3 20 microsoft word cover letter format](https://www.resumeviking.com/wp-content/uploads/2023/10/Retro-Ricky-Cover-Letter-3-768x994.jpg)
Retro Ricky 3
![Santorini 21 Microsoft Word cover letter](https://www.resumeviking.com/wp-content/uploads/2023/10/Santorini-Cover-Letter-768x994.jpg)
Simply Good
![Square 23 microsoft word cover letter template](https://www.resumeviking.com/wp-content/uploads/2023/10/Square-Cover-Letter-768x994.jpg)
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Google Doc Cover Letter Templates
![Swiss Template 25 Google Docs Cover Letter Template 2](https://www.resumeviking.com/wp-content/uploads/2022/11/Google-Docs-Cover-Letter-Template-2-768x994.jpg)
Swiss Template
![Spearmint Template 26 Google Docs Cover Letter Template 1](https://www.resumeviking.com/wp-content/uploads/2022/11/Google-Docs-Cover-Letter-Template-1-768x994.jpg)
Spearmint Template
![Modern Template 27 Google Docs CV](https://www.resumeviking.com/wp-content/uploads/2022/11/Google-Docs-Resume-Coral.jpg)
Modern Template
![Minimal Template 28 Google Docs Cover Letter Template 3](https://www.resumeviking.com/wp-content/uploads/2022/11/Google-Docs-Cover-Letter-Template-3-768x994.jpg)
Minimal Template
Free cover letter templates.
These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from Resume.io .
Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.
![Cover Letter Template 29 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Olivia_Miller_-_Cover_Letter-Template-1.jpg)
Cover Letter Template
![Cover Letter Template 2 30 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Jill_Smith_-_Cover_Letter-Template-2.jpg)
Cover Letter Template 2
![Cover Letter Template 3 31 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Carol_Jones_-_Cover_Letter-Template-3.jpg)
Cover Letter Template 3
![Cover Letter Template 4 32 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Jack_Jones_-_Cover_Letter-Template-4.jpg)
Cover Letter Template 4
![Cover Letter Template 5 33 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Daniel_McFly_-_Cover_Letter-Template-5.jpg)
Cover Letter Template 5
![Cover Letter Template 6 34 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Daniel_McFly_-_Cover_Letter-Template-6.jpg)
Cover Letter Template 6
![Cover Letter Template 7 35 Cover Letter Template](https://www.resumeviking.com/wp-content/uploads/2022/11/Roger_Heisenberg_-_Cover_Letter-Template-7.jpg)
Cover Letter Template 7
![Cover Letter Template 8 36 Cover Letter Template](https://www.resumeviking.com/wp-content/uploads/2022/11/Roger_Heisenberg_-_Cover_Letter-Template-8.jpg)
Cover Letter Template 8
![Cover Letter Template 9 37 Cover Letter Sample Nurse](https://www.resumeviking.com/wp-content/uploads/2022/11/Joe_Speedboat_-_Cover_Letter-Template-9.jpg)
Cover Letter Template 9
![Cover Letter Template 10 38 Cover Letter Template](https://www.resumeviking.com/wp-content/uploads/2022/11/Joe_Speedboat_-_Cover_Letter-Template-10.jpg)
Cover Letter Template 10
![Cover Letter Template 11 39 Clara Barton Cover Letter Template 11](https://www.resumeviking.com/wp-content/uploads/2022/11/Clara_Barton_-_Cover_Letter-Template-11-768x1087.jpeg)
Cover Letter Template 11
![Cover Letter Template 12 40 Cover Letter Template](https://www.resumeviking.com/wp-content/uploads/2022/11/Michelle_Davids_-_Cover_Letter-Template-12.jpg)
Cover Letter Template 12
Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.
![Cover Letter Template 13 41 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Michelle_Davids_-_Cover_Letter-Template-13.jpg)
Cover Letter Template 13
![Cover Letter Template 14 42 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Mia_Garcia_-_Cover_Letter-Template-14.jpg)
Cover Letter Template 14
![Cover Letter Template 15 43 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Mia_Garcia_-_Cover_Letter-Template-15.jpg)
Cover Letter Template 15
![Cover Letter Template 16 44 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Mia_Garcia_-_Cover_Letter-Template-16.jpg)
Cover Letter Template 16
![Cover Letter Template 17 45 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Taylor_Smith_-_Cover_Letter-Template-17.jpg)
Cover Letter Template 17
![Cover Letter Template 18 46 cover letter builder sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Taylor_Smith_-_Cover_Letter-Template-18.jpg)
Cover Letter Template 18
![Cover Letter Template 19 47 cover letter sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Taylor_Smith_-_Cover_Letter-Template-19.jpg)
Cover Letter Template 19
![Cover Letter Template 20 48 cover letter sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Taylor_Smith_-_Cover_Letter-Template-20.jpg)
Cover Letter Template 20
![Cover Letter Template 21 49 Cover letter example nurse](https://www.resumeviking.com/wp-content/uploads/2022/11/Clara_Barton_-_Cover_Letter-Template-21-768x1087.jpg)
Cover Letter Template 21
![Cover Letter Template 22 50 cover letter sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Michaela_Moody_-_Cover_Letter-Template-22.jpg)
Cover Letter Template 22
![Cover Letter Template 23 51 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Michaela_Moody_-_Cover_Letter-Template-23.jpg)
Cover Letter Template 23
![Cover Letter Template 24 52 cover letter sample](https://www.resumeviking.com/wp-content/uploads/2022/11/Florence_Nightingale_-_Cover_Letter-Template-24.jpg)
Cover Letter Template 24
![Cover Letter Template 25 53 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Florence_Nightingale_-_Cover_Letter-Template-25.jpg)
Cover Letter Template 25
![Cover Letter Template 26 54 cover letter template](https://www.resumeviking.com/wp-content/uploads/2022/11/Florence_Nightingale_-_Cover_Letter-Template-26.jpg)
Cover Letter Template 26
![Cover Letter Template 27 55 cover letter builder tool template](https://www.resumeviking.com/wp-content/uploads/2022/11/Clara_Barton_-_Cover_Letter-Template-27-768x1087.jpeg)
Cover Letter Template 27
How to end a cover letter.
A few good and quick tips on how to end your cover letter strong and convincing.
![cover letter examples word template creative resume example download pdf](https://www.resumeviking.com/wp-content/uploads/2023/04/Resume-Template-Creative-Security-Guard-scaled-1-212x300.jpg)
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Modern cover letter templates
Take a fresh approach with our stylish, modern cover letter templates perfectly designed to give you the edge in innovative industries.
![cover letter examples word template Modern cover letter template Stockholm](https://s3.resume.io/cdn-cgi/image/width=380,format=auto/uploads/local_template_image/image/696/persistent-resource/stockholm-cover-letter-templates.jpg)
Reviewed by the community. Trusted by professionals
A modern cover letter template to make a strong impression.
From tech and IT to marketing and start-ups, there are dozens of jobs and industries where a standard cover letter just won’t cut it. That’s why we’ve created this collection of modern cover letter templates that exude confidence and style.
To make the most out of your modern cover letter template, make sure to keep your writing concise and energetic. Strong action verbs and specific examples will work together with a bold template to ensure your cover letter stands out no matter how large the application pool. Check out this general guide for even more tips on writing a great cover letter.
In today’s job market, hiring managers are looking for candidates with fresh ideas who aren’t afraid to be themselves. By picking a modern cover letter template, you can rest assured that your visuals are just as bold as your personality and experience.
When to pick a modern job application letter template
There are a few key indicators that a modern job application letter template is the right choice. Does your potential employer value unique perspectives and originality? Are their offices filled with bold colors, sleek furniture and a general youthful vibe? These are good signs that a modern template will work well for this particular position or workplace. Even if you don’t have any inside knowledge of the company you’re applying to, you can use their website to get a feel for their branding and image to decide if a modern application letter template is right for you.
To get the most out of your modern job application letter template, make sure to match it with a modern resume template. You can browse our collection here .
A modern job application letter template can also work well for freelancers and entrepreneurs. These templates are all about achieving the balance between professionalism and personal style, which makes them some of the most versatile in our collection.
Top 5 why choose a modern cover letter for a resume
- Your industry or position requires a nontraditional approach
- You want your application to stand out in a big way
- You’re looking for a balance of professionalism and bold design
- You want to freshen up a previous cover letter
- You want to present yourself as a forward-thinking candidate
What makes a modern application letter
Although a modern template is a great starting point, you’ll need to embody the values of a modern application letter in both your visuals and your writing if you want to land a job in an innovative industry. Often, these positions are great for recent grads or early career professionals, but they can also lend themselves to candidates with years of expertise. The trick is to highlight how and why you’ve stayed at the forefront of your field, paying attention to new developments and trends.
Modern professionals know the best practices of traditional workplaces, but they’re not scared to change with the times. When writing a modern application letter, don’t be afraid to highlight moments when you thought outside the box or times when you created new initiatives and took a risk that led to positive results.
Free modern cover letter template – download as PDF or Word file
With Resume.io, you can pick a cover letter that’s stylish, professional and just right for your needs – but the best part? It’s free. Choose whether you’d like to download it as a PDF, Word file or even in Google Docs to make the most of your template in whichever platform you prefer.
The job search can be stressful. Our free modern cover letter template is designed to simplify the process and allow you to focus on showing off your best attributes without worrying about the visuals. With our free modern cover letter template you can rest assured you’re getting the perfect balance of attractive and functional design.
Try our professional Resume builder now!
![cover letter examples word template My Resume Templates](https://www.my-resume-templates.com/wp-content/uploads/2024/01/free-resume-templates-word-logo.png)
Sample Cover Letter for Any Job Application
![cover letter examples word template job application cover letter sample](https://www.my-resume-templates.com/wp-content/uploads/2024/01/job-application-cover-letter-example-2.jpg)
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Get this free cover letter sample for any job in Word format now
This free sample cover letter for job applications is ready to download in Word format. A well-written cover letter introduces you to potential employers, providing a glimpse into your personality, skills, and qualifications. This template helps you do that and more. Download it now!
- File format: Word (Microsoft)
- File size: 79 KB
- Ready-to-use: fast, easy, and free
![cover letter examples word template free-cover-letter-template-word](https://www.my-resume-templates.com/wp-content/uploads/2017/04/download-resume-word-icon.png)
According to a recent survey, 83% of recruiters agree that a cover letter with your job application is crucial even today. This official document should not be viewed as an obligation , but rather as a chance to showcase your candidacy to the hiring team.
If you’ve never included a cover letter with your job applications, you should start doing it now.
Here’s a step-by-step guide to writing a persuasive cover letter for job application . Keep reading, as we’ve also included a job application cover letter template to make it easy for you to get started.
Cover Letter example for Job Application (Text Format)
Full Name Address Phone Number Email Address
Hiring Manager’s Full Name Job Title Company Name Company Address
To: Hiring Manager Full Name, Date
Dear Mr./Ms./Mx. Hiring Manager Last Name,
I am writing to express my sincere interest in the (Job Title) position at (Company Name), as posted on (platform where you found the job posting). Qualified with a Bachelor’s degree in (your field) and 6 years of hands-on experience, I am confident that I can positively contribute to your team and drive exceptional results.
In my previous role at (Previous Company), I successfully (mention a key achievement or responsibility relevant to the job you’re applying for).
Furthermore, my (X) years tenure at (Previous Company) has equipped me with a comprehensive understanding of (Industry/Field) best practices. Throughout this remarkable journey, I showcased my strategic thinking and the ability to deliver concrete results by leveraging strong analytical and problem-solving skills.
In terms of soft skills, my excellent communication and interpersonal abilities have fostered positive working relationships with colleagues and clients alike. My adaptability and resilience have been crucial in navigating complex projects and overcoming challenges, ensuring successful outcomes. Additionally, I am proficient in using (Software or tools), enhancing my efficiency and productivity.
I am excited about the opportunity to bring my skills and experience to (Company Name) and contribute to the continued success of your team. Thank you for considering my application. I look forward to the possibility of discussing further how my qualifications align with the needs of your organization.
Please feel free to contact me at (your phone number) or (your email address) to schedule a convenient time for an interview.
Sincerely, Leah Richards
6 Steps To Crafting a Winning Cover Letter for Job Application
Recruiters are busy individuals, so they appreciate cover letters that are clear , structured, and, of course, purposeful. To ensure your application doesn’t end up in the reject pile, follow the steps below to craft a winning cover letter for job application:
![](http://blog10.website/777/templates/cheerup2/res/banner1.gif)
1. Research the job you are applying for
Before you begin your job application cover letter, research the company or industry you are applying to. Every job has different requirements; to get noticed by recruiters, it’s crucial to comply with those conditions .
Here are a few things you need to research before starting with your job application cover letter:
- Job requirements : Read the job description to understand what recruiters seek. Highlight the essential skills or qualities so you can later integrate them into your cover letter.
- Know the company you’re applying to : Skim through the firm’s website to learn about its long-term goals and culture. If the organization you’re applying to lacks social media handles, you can inquire about them with your friends or colleagues as well.
- Identify the hiring manager’s name : Addressing the recruiters by their full name indicates that you have invested time to find out who will read your cover letter. To discover the hiring manager’s name, you can refer to the job description, search the company on LinkedIn, or even explore the company’s website.
2. Outline sections of your cover letter for job application
Breaking down your cover letter into sections makes it easier for recruiters to follow . It minimizes confusion and lets them quickly locate key information, such as your qualifications, experiences, and goals.
A compelling cover letter for job application would typically contain several sections, including:
- Comprehensive header containing your and the employer’s contact information.
- Formal salutations or greetings.
- Catchy introductory paragraph.
- Middle body: containing qualifications, skills, and experiences.
- Closing paragraph: to thank the recruiter for their time.
3. Sell your abilities in your job application cover letter
When showcasing your skills in a cover letter, it’s crucial to go beyond mere statements and provide concrete evidence to demonstrate your abilities.
An effective approach is identifying the key skills mentioned in the job description. Additionally, select specific examples from your previous experiences that align with the identified accomplishments to strengthen your stance. You can draw on instances from your previous jobs, academic projects, or even extracurricular activities.
Moreover, if you aim to add credibility to your achievements, consider quantifying them . For instance, if you improved a process, mention the percentage of improvement.
Here’s an excellent example of how to utilize the above teachings in a job application cover letter:
“ In my previous role, I spearheaded weekly team meetings, improving communication flow and collaboration among team members. This resulted in a 20% increase in project efficiency, showcasing my ability to convey complex ideas in a clear and concise manner. “
4. Mention your hard and soft skills
Your skills are valuable assets that set you apart from other candidates . Incorporating your expertise into your cover letter clearly demonstrates how you can contribute to the company’s success.
A persuasive job application cover letter example will have the below essential technical skills:
- Proficiency in programming languages.
- Data analysis.
- Know-how of Microsoft Word Suite.
- Graphic Designing.
In addition to hard skills, your soft skills also play a significant role in conveying your effectiveness in the workplace to recruiters.
As you craft your job application cover letter, consider emphasizing the following soft skills:
- Ability to convey information clearly, both verbally and in writing.
- Open to collaborating with others to achieve common goals.
- Flexible and open to change in the working environment.
- Capability to identify challenges and develop practical solutions.
5. Prove your enthusiasm to the employers
Highlighting your accomplishments and skills is crucial for a job-winning cover letter . However, another critical element in establishing credibility is expressing enthusiasm to potential employers using impactful action words.
Clearly state why you are excited about the role. Is it the chance to work with a talented team or the alignment between your skills and the job requirements? Be specific .
Here’s an example to make it more clear:
“I am genuinely excited about the prospect of contributing my skills and passion to ABC Company. I am confident that my software development and my enthusiasm for driving innovative solutions make me an ideal fit for your team.”
Moreover, you can also mention specific achievements or projects of the company that inspire you. This demonstrates that you’ve researched and are genuinely interested in the organization.
For instance, you can add:
“ The innovative projects undertaken by ABC Company, particularly the groundbreaking development of the XYZ platform, resonate deeply with my career aspirations. “
6. Close your job application cover letter with the appropriate CTA
Ending your cover letter with a compelling Call to Action (CTA) is crucial in expressing your eagerness for further discussion. Consider the following steps when crafting the ending paragraph of your job application cover letter:
- Express gratitude : Start by thanking the recruiter for their time and consideration. A simple “ Thank you for your consideration ” is a polite way to express appreciation.
- Restate your interest : Remind the recruiters that you’re genuinely interested in the job by highlighting how your skills align with what they seek.
- Showcase eagerness to discuss things further : Clearly express your readiness to discuss your qualifications and skills by providing your contact information.
For instance, you can mention:
“I am eager to further discuss how my skills and experiences align with (Company Name)’s goals. Please feel free to contact me at [your phone number] or [your email address] to schedule a convenient time for an interview.”
- Conclude with a formal sign-off : Finally, conclude your job application cover letter with a formal salutation such as “ Sincerely, ” followed by your full name.
Job Resume Template
![cover letter examples word template job resume template example](https://www.my-resume-templates.com/wp-content/uploads/2023/07/job-resume-template-259-350x495.jpg)
Cover Letter for Job Application Key Takeaways
- Research the company you’re applying to before crafting your cover letter.
- Divide your cover letter into five sections: header, salutation, introductory and middle paragraph, and closing body.
- Instead of mentioning your abilities, sell them to the recruiters using compelling words .
- Constantly restate your enthusiasm for the role throughout your job application cover letter.
- Conclude your cover letter by thanking the hiring manager and providing your contact information for further discussions .
Free Resume Templates to Download in Word
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Jobscan > Cover Letter Writing Guide
How To Write A Cover Letter in 2024 (Expert Tips and Examples)
Here’s a comprehensive guide on how to write a cover letter that will get you noticed by recruiters.
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A survey revealed that 77% of recruiters prefer candidates who send in a cover letter, even if submitting it is optional. Additionally, 90% of executives consider cover letters invaluable when assessing job candidates.
So, if you think cover letters are no longer important and necessary in 2024, think again.
Here’s a comprehensive guide to help you write a cover letter that effectively sells your skills and professional experience, increases your chances of getting interviews, and gets your foot in the door.
Table of Contents
What is a cover letter and do you still need one in 2024?
A cover letter is a letter of introduction accompanying your resume that paints why you are the best person for the job, what you bring to the table, and how you can help move the company forward.
Is the cover letter dead? No! In fact, a recent study by ResumeLab revealed that 64% of job vacancies still require that you include a cover letter in your application and 83% of HR pros said that cover letters are important for their hiring decision.
The bottom line is that a cover letter is still a valuable piece of your job search collateral. Nail your cover letter and you could end up getting that dream job.
So what exactly do you need to accomplish in your cover letter?
What is the purpose of a cover letter?
According to 49% of HR managers , your cover letter is the second best way to call attention to your resume and distinguish yourself from other applicants.
So the main purpose of your cover letter is to compel the recruiter to read more about you on your resume and move you to the next part of the hiring process.
Further, according to award-winning resume expert Melanie Denny , your cover letter is your value proposition letter. It proves why you are the best candidate to address the company’s needs with the professional skills and qualifications to succeed in the job.
Here’s an example of a great cover letter:
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Great-Cover-Letter-Example.png)
Now let’s get into the details of what your cover letter needs to include.
Cover Letter Structure Checklist
Here’s a quick rundown of what you need to include in your cover letter.
- Contact Details Name Address (or City, State with zip code) Phone number Email address
- Greeting Whenever possible, address the hiring manager by name.
- Opening Who are you? What are your relevant skills and accomplishments?
- Body (1-2 paragraphs) What do you know about the company? Why are you applying for this job? What value can you bring to the company? Include measurable results when possible.
- Closing Reiterate your interest. Add a Call to Action. Mention any attachments. Use a professional sign-off like “Best” or “Sincerely” before your full name.
Here’s an example for the visual learners out there:
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/cover-letter-structure-checklist.png)
Now that you know the basics of what to include in your cover letter, let’s go through the process from start to finish to see how you can write a cover letter that will make you stand out from the rest of the candidates.
How to write a cover letter in 9 steps
It can be intimidating to try to parse down all your best qualities into a few quick paragraphs for your cover letter.
Here are 9 steps you can take to make sure you’re headed in the right direction:
Step 1. Do your research
Before writing your cover letter, thoroughly read the job description and the requirements for the job.
Melanie Denny , award-winning resume expert, likens the job description to your cover letter cheat sheet. And when checking the job description, she says you need to consider the following:
- What are the company’s priorities?
- What are their goals for the role?
- What outcomes and accomplishments in your previous roles match the goals?
- What are the key phrases and verbiage the company uses?
This will help you customize your cover letter, angle yourself and your narrative to fit the role better, and impress the hiring manager.
Try reaching out to the recruiter, hiring manager, or someone working in the company if you want more in-depth information about the company and the position you are applying for.
Step 2. Customize your cover letter for every job
Make sure your cover letter matches the job you are applying for. Writing a generic cover letter is a missed opportunity as this will not appeal to the recruiter or hiring manager. According to research from ResumeGo , 81% of HR professionals value job-specific cover letters over generic ones. Jobseekers who had tailored cover letters received a 53% higher callback rate compared to those who had no cover letter.
Remember, your cover letter is your chance to prove that you are passionate about working for a given company, so take the time to write a tailored cover letter for each position . You can do this by mentioning your skills and experience that are directly related to what’s mentioned in the job description. If you’re applying for a data analyst role that requires expertise in Microsoft Power BI, cite an example of a Power BI dashboard you built and how it helped the company.
Read our full guide: How to Optimize Your Cover Letter
Step 3. Include all of your contact info
You should make it easy for the hiring manager to reach you. In your cover letter, list these three things:
- Address (including zip code– for ATS purposes )
- Phone number with area code
- Email address
- Name of the Hiring Manager
- Name of the Company
- Address of the Company
Traditionally, your contact information is included in the upper left corner of your cover letter if you’re writing in a document. If you’re writing an email, this can be included beneath your signature at the end of the message.
Cover Letter Header Example:
Jane Jobscan Seattle, WA 98101 (555) 555-5555 • [email protected] linkedin.com/in/jane-jobscan
February 25, 2024
Lavinia Smith Hiring Manager Media Raven, Inc. Plantersville, MS 38862
Step 4. Address your cover letter to a real person
According to Melanie Denny, resume expert and President of Resume-Evolution, addressing your cover letter to a real person and addressing them by their name feels more personal and shows recruiters and hiring managers that you took time and did the research.
You can usually find the hiring manager’s name by searching the company website or LinkedIn profile, or by calling the company and asking which hiring manager is assigned to the particular position.
Once you learn the name, a simple greeting of “John” or “Hello John” is all you need.
If you can’t find the hiring manager’s name, you can use any of the following:
- Dear Hiring Manager
- Dear (Department) Team
- To whom it may concern
Read our full guide: How to Address a Cover Letter
Step 5. Write a strong opening statement
Melanie Denny suggests that you start your cover letter with a bang. This will hook the hiring manager’s interest and show them how you can be a valuable addition to the team.
Here are things you can do:
- Open with a thought-provoking question
- Make a big claim about what you can do for the company
- Say something relevant and specific to the company
For example,
“I want to bring the marketing department of Media Raven Inc. to the next level and help the company exceed goals and reach more customers as Marketing Manager.”
Step 6. Prove how your professional background and skills help the company in the body of your cover letter
Take advantage of this real estate and prove to the prospective employer how your background, values, and professional experiences position you as the best fit for what the role requires.
This is especially important if you are switching careers. Highlight your relevant accomplishments in your cover letter, showcase your transferable skills, and explain how you can help the company address its challenges and succeed.
For example:
“As the Director of Marketing at ABC Company since 2018, I directed all phases of both the creative and technical elements of marketing initiatives, including data mining, brand creation, print/web collateral development, lead generation, channel partner cultivation, customer segmentation/profiling, as well as CRM and acquisition strategies.
Perhaps most importantly, I offer a history of proven results, as evidenced by the following marketing accomplishments for my current employer:
- Captured a 28% expansion in customer base since 2018, achieved during a period of overall decline in the retail industry.
- Led national marketing campaign (comprised of trade shows, media, and PR initiatives) for my company’s newly launched technology services division
- Developed and executed SEO strategy that achieved and sustained top 3 rankings on Google (organic, nonpaid results) for key product search terms.
- Oversaw the creation of a new company logo and rebranded 100+ products to cement a cohesive corporate identity and support new company direction.”
Just like when writing a resume, your cover letter should only include the most relevant and positive information about you. To home in on the right skills and qualifications to mention, try scanning your cover letter .
Read our full guide: What Do You Put in a Cover Letter?
Step 7. Write a strong closing statement and a call to action
Use the closing of your cover letter to:
- Thank the hiring manager for their time
- Mention any attachments (resume, portfolio, samples)
- Invite to schedule an interview
- Let the hiring manager know that you will follow up
Keep the closing professional and try not to sound too eager since that can come off as desperate. You must also keep in mind the tone and personality of the company you’re communicating with.
“Given the opportunity, I’m confident I can achieve similar groundbreaking marketing results for Media Raven, Inc.
Ms. Smith, I would welcome the chance to discuss your marketing objectives and how I can help you attain them. Feel free to call me at (555) 555-5555 or email me at [email protected] to arrange a meeting. I look forward to speaking with you.”
Read our full guide: How to End a Cover Letter With a Call to Action
Step 8. End with a professional closing salutation
To finish out the closing , use a formal signature. You can use “Sincerely,” “Best,” “Regards,” “Yours,” or any other professional signoff.
Use your first and last name as your signature. If you’re sending your cover letter in the body of an email, make sure it’s your personal email account that does not list your current work signature beneath the email. Your other option is to write the cover letter in a word document, save it as a PDF, and attach it to your email.
Step 9. Optimize your cover letter for the ATS
The Applicant Tracking System or the ATS is a software that companies use to screen applications and shrink their pool of applicants. Through the ATS database, a recruiter or hiring manager can just search for specific skills and keywords and the ATS will return a list of the top candidates who match the search criteria.
To optimize your cover letter for ATS, you need to:
- Carefully read the job description
- Take note of skills and resume keywords frequently mentioned
- Incorporate these keywords into your cover letter
Read our full guide: How to Optimize Your Cover Letter to Beat the ATS
Does your cover letter pass the test?
Scan your cover letter to see how well it matches the job you're applying for. Optimize your cover letter and resume with Jobscan to get more interviews.
![cover letter examples word template Computer with resume](https://static.jobscan.co/blog/uploads/cover.png)
How to Format Your Cover Letter
A cover letter is a letter, but that doesn’t mean you should just plop everything onto the page in a stream-of-consciousness flow. After all, cover letter formats determine the order in which the hiring manager learns about you, which can significantly influence their first impression. Use the format order below as a guideline for building the structure of your cover letter.
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Cover-Letter-Writing-Guide.png)
Notice how the topics flow like a conversation? When you first meet someone, you introduce yourself, tell them your name and a little about yourself, and then leave the conversation open for future meetings.
Your cover letter is just a like having a conversation with someone for the first time. Keeping that in mind will help you to keep things simple and focus on the right information.
Below are some examples of how to format your cover letter for different types of applications.
How to format your cover letter for a job
- State your name
- Explain your work history
- Tell them what you can do for their company
- Say goodbye
How to format your cover letter for an internship
- Explain your coursework history and education
- Explain what you can gain professionally
How to format your cover letter with no experience
- Explain your skillset and character qualities that make you well-suited for the role
- Outline entry-level achievements
You can also check out our cover letter templates to help you as you write your own cover letter.
Do you want to save time and receive instant feedback on your cover letter? Check out Jobscan’s cover letter tool .
Read more : How to Write a Resume for Today’s Job Market
Cover Letter Examples
Here are some examples to help you create a cover letter that will make you stand out and give a strong first impression.
1. Internship Cover Letter Example
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Career-Change-Cover-Letter-Example-1.png)
2. Career Change Cover Letter Example
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Great-internship-cover-letter-example.png)
3. Operations Manager Cover Letter Example
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Operations-Manager-Cover-Letter-Example.png)
4. Communications Professional Cover Letter Example
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Communications-Cover-Letter-Example.png)
5. Software Engineer Cover Letter Example
![cover letter examples word template cover-letter-writing-guide](https://static.jobscan.co/blog/uploads/Software-Engineer-Cover-Letter-Example.png)
Cover Letter Do’s and Don’ts
Aside from the basic steps of how to write a cover letter, there are some things you definitely need to make sure you avoid – and things you can’t skip! Follow these do’s and don’ts for writing a cover letter, and you’ll end up with a much better result.
- Customize a cover letter for every job application that asks for one.
- Incorporate the top skills or keywords from the job description in your cover letter.
- Include the company name and address, the job title, and point of contact’s name on your cover letter.
- Incorporate relevant and compelling measurable results in your cover letter.
- Explain, briefly, any dramatic shifts in a career (i.e. you are changing industries or job titles).
- Use company information to relate your interest in the job.
- Keep your cover letter concise.
- Convey WHY you are right for the position.
- Use a cover letter unless one was requested.
- Attach a cover letter directly to your resume unless requested to do so.
- Use the same boilerplate cover letter for multiple job applications.
- Over-explain your work history, employment gaps, or qualifications – save it for the interview.
- Badmouth any of your past employers.
- Use the cover letter to complain or tell about your job search journey.
- Use non-standard formatting like tables, columns, or graphics. (ATS can’t read those and your cover letter copy might not be scannable by the system.)
- Use long paragraphs.
More Cover Letter Tips
- When emailing your cover letter, be strategic with your subject line. Never leave the subject line blank, and double-check for specific instructions in the job posting. If possible, use the email subject line to sell yourself. For example: “Experienced Software Engineer Seeks Senior Level Mobile Position.”
- Keep your cover letter brief and to the point. The hiring manager will be reading many cover letters. By carefully selecting your words and experiences to include, you can stand out from the crowd of applicants.
- Be confident. Let the hiring manager know the reasons why you deserve this position, and make yourself believe them too!
- Your cover letter should not be simply a rephrasing of your resume. Let your personality show and go into further detail about your most valuable skills and experiences.
- Do your research on the company and position before writing the cover letter. It should be customized to that specific company’s values and needs. Hiring managers can spot a generic resume from a mile away.
- Use the job posting as your guide for what topics, skills, and experience to focus on.
- The best cover letters include keywords from the job posting. Applicant tracking systems may scan your cover letter along with your resume and will be using these keywords to sort through the applicants.
- Check for spelling and grammar errors.
- Send your cover letter as a PDF to avoid readability issues and to present the most professional application package.
- Scan Your Cover Letter with Jobscan to make sure you’re checking all the boxes.
Optimize Your Cover Letter with Jobscan’s Cover Letter Scanner
In addition to resume scans, Jobscan Premium users can also scan their cover letters against a job description.
This generates a report of the top hard skills and soft skills found in the job description that should be included in your cover letter, plus additional checks for optimal length, contact information, measurable results, and more.
Here’s how it works:
Key Takeaways
Your cover letter gives recruiters, hiring managers, and prospective employers an overview of your professional qualifications and relevant accomplishments that position you as the best candidate for the job.
So you have to make your cover letter powerful and interesting enough to make the recruiter or hiring manager read your resume and move you to the next step of the hiring process.
Here are key pointers when writing your cover letter.
- Make sure you’ve read the job description and done your research about the company.
- Get to know the name of the recruiter or hiring manager so you can address your cover letter properly.
- Include relevant and measurable accomplishments in the body of your cover letter to prove to the hiring manager that you have what it takes to succeed in the job.
- Keep your cover letter short and concise.
- Your cover letter is not a substitute for your resume so don’t just copy and paste whatever is in your resume into your cover letter.
One last important reminder!
Having a strong cover letter is not enough. You also need to create a killer resume to make sure you stand out and land job interviews.
Learn more about writing a cover letter
![cover letter examples word template How to Address a Cover Letter-block](https://static.jobscan.co/blog/uploads/icon-guide-1-desktop@2x.png)
How to Address a Cover Letter
![cover letter examples word template 10 Tips for Writing a Cover Letter-block](https://static.jobscan.co/blog/uploads/icon-guide-2-desktop@2x.png)
10 Tips for Writing a Cover Letter
![cover letter examples word template The Career Change Cover Letter: How to Get it Right-block](https://static.jobscan.co/blog/uploads/icon-guide-3-desktop@2x.png)
The Career Change Cover Letter: How to Get it Right
![cover letter examples word template What Do You Put in a Cover Letter?-block](https://static.jobscan.co/blog/uploads/icon-guide-4-desktop@2x.png)
What Do You Put in a Cover Letter?
![cover letter examples word template Is Your Cover Letter Robot-Approved?-block](https://static.jobscan.co/blog/uploads/icon-guide-5-desktop@2x.png)
Is Your Cover Letter Robot-Approved?
![cover letter examples word template How to End a Cover Letter with a Call to Action-block](https://static.jobscan.co/blog/uploads/icon-guide-6-desktop@2x.png)
How to End a Cover Letter with a Call to Action
Frequently asked questions, what are the different types of cover letters.
There are four types of cover letters.
- Application cover letter An application cover letter is what you send to the recruiter or hiring manager along with your resume.
- Prospecting cover letter You send this when you want to inquire prospective employers about open positions in their company or put yourself top-of-mind when they do decide to hire.
- Networking cover letter You will send this to professionals in your network in hopes of getting referrals, introductions, job search advice, and job opportunities.
- Career change cover letter This is what you send when you are switching careers or industries.
What tense should I use when writing a cover letter?
It can be appropriate to change tenses throughout your cover letter.
For example, you can explain who you are in the present tense and explain important aspects of your work history in the past tense. You can switch to future perfect tense when discussing the ways you would perform if given the position.
Think of it like this, “I am ABC, I did XYZ previously, and I look forward to doing EFG in this position.”
What to include in a cover letter
Our cover letter guidelines above explain how to write a cover letter more deeply, but in summary, you should always include your name, relevant work experience, and reasons why you are right for the job in your cover letter.
When not to include a cover letter
- When the job posting clearly states not to include a cover letter
- When you don’t have the time and energy to customize your cover letter. It’s better not to send a cover letter than to send a half-baked and mediocre one.
- When you are applying online and there is no field to upload your cover letter.
- When your cover letter has a lot of typos and errors.
What should you send first: a cover letter or a resume?
Typically, your cover letter and resume will be sent as a pair, but your cover letter is meant to be an introduction to your resume. If it is an email, use the cover letter in the body and attach your resume, otherwise, attach both.
Pro Tip: Be sure to review all instructions in the job description to follow the hiring manager’s requests.
How long should a cover letter be?
According to 70% of recruiters, a cover letter should not exceed 250 to 300 words.
Although there is no hard and fast rule about this, the ideal cover letter length should be around half a page to one full page in length to keep your message concise, clear, and easy to digest.
Should a cover letter be sent as a file attachment?
If it is not specified in the job posting, a cover letter can be sent either as an attachment (PDF is best) or in the body of an application email with your resume attached.
How to share a cover letter with a potential employer
There are several methods of sharing a cover letter with potential employers, depending on their application process.
Cover letters can be written on a document and turned into a PDF to be uploaded to a job application website or attached to an email along with your resume.
In other cases, your cover letter can simply be written in the email message to a hiring manager, with your resume attached.
How to title and save your cover letter
The key in every aspect of job applications is to make yourself an easy “yes” for your potential employer. That means making it easy for the hiring manager to keep track of your application materials for later review. With this in mind, make sure your full name and the phrase “cover letter” are included in the file label. Other helpful details might include the job title you’re applying for or the year of your application.
Here are a few examples:
- Your Name_Cover Letter_Job Title.pdf
- Cover Letter_Your Name_Job Title.pdf
- Job Title_Your Name_Cover Letter.pdf
- Your Name_Cover Letter_2024.pdf
- Cover Letter_Your Name_2024.pdf
Explore more cover letter resources
![cover letter examples word template icons_resources](https://static.jobscan.co/blog/uploads/icon-resources-3-desktop@2x-1.png)
Cover Letter Formats
![cover letter examples word template icons_resources](https://static.jobscan.co/blog/uploads/icon-resources-2-desktop@2x-1.png)
ATS-Optimized Cover Letter
![cover letter examples word template icons_resources](https://static.jobscan.co/blog/uploads/Group-9@2x-1.png)
Cover Letter Templates
Generate a personalized cover letter in as little as 5 seconds
Say goodbye to the stress of writing a cover letter from scratch. Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click. Stand out from the competition and land more job interviews.
![cover letter examples word template Computer with resume](https://static.jobscan.co/blog/uploads/10-1.png)
How to Write an Application Letter (Sample Included!)
![cover letter examples word template Getty Images](https://pilbox.themuse.com/image.png?filter=antialias&h=350&opt=1&pos=top-left&prog=1&q=keep&url=https%3A%2F%2Fcms-assets.themuse.com%2Fmedia%2Flead%2Fapplication-letter.png&w=700)
Whether you’re applying for a job , internship , scholarship, or volunteer position, a well-crafted application letter can help you stand out. It's your chance to introduce yourself and make a strong first impression that sets you apart from the competition.
But how do you write an application letter that’s effective? Below, we’ll explain when to use this method of introduction and give you practical tips on writing one that gets results. Plus, we've included a sample application letter and a template to help you create the perfect document for any opportunity.
Apply for the role of your dreams! One of these open jobs on The Muse could be the perfect fit »
What is an application letter?
An application letter is a document sent with your resume to provide additional information on your skills and experience. It's a crucial part of an application for work as it introduces you to potential employers and highlights your qualifications.
While some companies request it at the beginning of the application process, others might ask for it later, or not at all—but it's always a valuable addition.
Unlike a resume, which outlines your work history, a written application allows you to elaborate on your achievements and how they relate to the job you are applying for. It is a much more specific way to introduce yourself and explain why you would be a good fit for the job.
How is an application letter different from a cover letter?
Some people use the terms “application letter” and “cover letter” interchangeably, but there are subtle differences between the two.
An application letter serves as your formal introduction to a potential employer. It highlights your interest in the role, your qualifications, and why you're a good fit for the position. It's a standalone document that provides a comprehensive overview of your skills and experiences.
On the other hand, a cover letter is usually more concise than an application letter and serves as a complementary document to your resume, providing additional context to your job application. It elaborates on specific points from your resume and explains how your background aligns with the job requirements.
Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer’s contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter. While cover letters also have a professional tone, they can be less formal in structure.
Finally, the application letter is used primarily for job applications, internship applications, scholarship applications, and volunteer positions. In contrast, the cover letter is specifically used to accompany a resume during job applications.
When do you need to send an application letter?
Application letters are typically required when applying for jobs. However, there are other scenarios where you might need one:
- Scholarship applications: When applying for scholarships, this kind of letter can help you stand out by showcasing your academic achievements and career goals .
- Volunteer positions: Some volunteer organizations require an application letter to understand your motivations and skills relevant to the position.
- Internship applications: Internships often require this document to understand your interest in the role and what you hope to gain from the experience.
- Networking purposes: Sending one when reaching out to potential mentors or industry professionals can help you establish a connection and explain your career aspirations.
7 tips on how to write a job application letter
Writing an effective application letter involves more than just summarizing your resume. Here are seven tips to write yours:
1. Research the company—at least do a quick Google search!
Before you start writing, research the company to understand its culture, values, and needs. Tailor your letter to align with the company’s mission and the job description. There is nothing better for an HR professional than feeling that you don’t just want any job; you want to work with them for specific reasons, such as X and Y.
“Address the letter to the hiring manager by name if possible,” says Mike Chappell, CEO of FormsPal , who has more than a decade of experience reviewing application letters. “This shows that you’ve done your research and are genuinely interested in the company.”
2. Use a professional format and design
Your application letter should follow a formal letter of application format. Use a standard font like Times New Roman or Arial, and keep the font size between 10 and 12 points. Include your contact information, the date, and the employer’s contact information at the top of the letter.
There are many layouts online that you can use. Find one that represents your style and complements your resume.
3. Make it engaging from the start with a strong opening
Your opening paragraph should grab the reader’s attention. Mention the position you're applying for and where you found the job listing. If you were referred by someone, include their name. Briefly introduce yourself and explain why you’re interested in the role.
4. Highlight your qualifications—what you can’t fully convey in your resume
In the body of your applicant letter, highlight your relevant skills, experiences, and achievements. “Use specific examples to showcase your accomplishments and how they relate to the job you’re applying for,” Chappell says. “ Quantifiable results can make a strong impact.”
Avoid repeating information from your resume; instead, expand on your most relevant experiences.
5. Show enthusiasm and genuine interest
Employers want to hire candidates who are enthusiastic about the role and the company. Show your excitement for the opportunity. Explain why you are specifically interested in this job and how it aligns with your career goals.
6. Keep it concise
While it’s important to provide enough detail, your application letter should be concise. Aim for one page, with three to four paragraphs. Be clear and to the point, avoiding unnecessary fluff.
7. Proofread carefully
Typos and grammatical errors can leave a negative impression on employers. Carefully proofread your letter before sending it. Consider asking another person to review it as well.
Letter of application sample
Here's a super complete example of application letter to help you get started:
August 1, 2024
Ms. Jane Doe
Hiring Manager
Innovative Solutions Inc.
456 Maple Avenue
Springfield, IL 62705
Dear Ms. Doe,
I am writing to express my interest in the Marketing Manager position at Innovative Solutions Inc., as advertised on your company’s careers page. With more than five years of experience in marketing and a proven track record of successful campaigns, I am excited about the opportunity to contribute to your team and drive impactful marketing strategies.
In my previous role as a Senior Marketing Specialist at Creative Solutions LLC, I led a team in developing and executing a comprehensive marketing strategy that resulted in a 30% increase in brand awareness and a 25% boost in lead generation. My responsibilities included overseeing digital marketing campaigns, analyzing market trends, and coordinating with cross-functional teams to ensure alignment with overall business goals. This experience has honed my skills in strategic planning, data analysis, and team leadership.
I am particularly impressed by Innovative Solutions Inc.’s commitment to leveraging cutting-edge technology to deliver innovative marketing solutions. Your recent campaign, which utilized artificial intelligence to optimize ad targeting, is a testament to your forward-thinking approach. I am eager to bring my expertise in digital marketing and campaign management to your team and contribute to similar groundbreaking projects.
My strong analytical skills, combined with my ability to lead and inspire a team, make me a great fit for this role. I am confident that my background and enthusiasm for innovative marketing strategies align well with the needs of Innovative Solutions Inc.
Thank you for considering my application. I look forward to the opportunity to discuss how my skills and experiences can contribute to the continued success of Innovative Solutions Inc.
123 Elm Street
Springfield, IL 62704
(555) 123-4567
Template for an application letter
You can also use the following application format to structure your application letter for a job:
[Recipient’s name]
[Company’s name]
[Company’s address]
[City, State, ZIP Code]
Dear [Recipient’s name],
I am writing to express my interest in the [Job title] position at [Company name] as advertised on [Where you found the job listing]. With my background in [Field or industry] and a passion for [Specific aspect of the job or industry], I am excited about the opportunity to contribute to your team.
In my previous role at [Previous company], I developed [Specific skills or achievements]. I successfully [Describe a project or responsibility], which resulted in [Quantifiable result or achievement]. This experience has equipped me with [Relevant skills] that I am eager to bring to [Company name].
I am particularly impressed by [Company name]’s commitment to [Specific company initiative or value], and I am enthusiastic about the prospect of working with a team that values [Related value or skill]. I am confident that my skills and experiences align well with the requirements of the [Job title] position.
Thank you for considering my application. I look forward to the opportunity to discuss how my background, skills, and enthusiasm can contribute to the success of [Company Name].
[Your Name]
[Your address]
[Your email address]
[Your phone number]
Common mistakes to avoid
When writing a letter of application for employment, be aware of these common mistakes:
- Being too generic: Focus your letter on the specific job and company, and mention detailed information about them. Don’t default to a one-size-fits-all approach or AI-written document. “It is generally best to avoid using generative AI to write your application letters for you,” says Edward Tian, CEO of AI detector GPTZero . “Only you can write about those specific aspects of your identity and experiences in such a personal way.”
- Focusing too much on yourself: While it’s important to highlight your qualifications, make sure to explain how you can benefit the company. “You can talk about your career goals, college classes that piqued your interest in the type of job you're applying to—just make sure that they tie into why they make you uniquely qualified or well-positioned for the job,” Tian says.
- Including irrelevant information: Avoid discussing unrelated jobs or hobbies, for example.
- Using a casual tone: Maintain a professional tone throughout your letter. Avoid slang or overly casual language.
Need a bit more guidance in your job search? Read this next: How to Apply for a Job Online: 10 Tips to Stand Out and Land an Interview
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Also, job application letters follow a more formal structure, often resembling a traditional business letter. They include your contact information, the date, and the employer's contact information at the top. An application letter is usually addressed to a specific individual, such as the hiring manager or recruiter.