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Practice Projects for PowerPoint

Powerpoint Project 5 Practice Document

In this practice project for Powerpoint, students will create a powerpoint presentation following the example given. Students will be required to have slides enter with custom animation and differing …

Powerpoint Project 4 Practice Document

In this practice project for Powerpoint, students will creat a basic powerpoint where slides advance automatically. …

Powerpoint Project 3 Practice Document

In this practice project for Powerpoint, students will create a basic powerpoint based on the example given. Students will need to create and insert a chart and have different parts of the slide …

Powerpoint Project 2 Practice Document

In this practice project for Powerpoint, students will follow basic instructions to create a powerpoint where slides and text appear with different animations. …

Powerpoint Project 1 Practice Document

In this practice project for Powerpoint, students will create a basic powerpoint based on the example given. Students will need to write titles, insert pictures and use different animations for key …

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PowerPoint Practice 1

Prefer to watch and learn? Check out this video tutorial:

Complete the following Practice Activity and submit your completed project.

We will use PowerPoint to create a presentation that welcomes new students to Paradise Valley Community College. As a Peer Leader, you have been asked to present at New Student Orientation, where new students are introduced to college life at PVCC. We will build upon this presentation over the next 4 practice assignments. Key skills in this practice include creating a new presentation, entering text, presentation views, presentation themes, speaker notes, adding and formatting pictures, printing a presentation, and Header and Footer options.

• Start PowerPoint, notice how it opens in Backstage View. Under Theme s , select the Facet theme. If the Facet theme is not visible, use the search to locate it. Select the second color variant , and the select Create. If PowerPoint does not open in Backstage View, select the file button to show Backstage View, and then select blank presentation. Then, on the Design tab, select the theme as indicated above.
• Select File, Save As, Browse, and then navigate to your PowerPoint folder on your flash drive or other location where you save your files. Name the presentation as Yourlastname_Yourfirstname_PowerPoint_Practice_1.

• Notice that the layout of slide 1 is Title and Content. This is a common layout for the Title Slide . All text, graphics, videos, or anything that is on a slide must be in a placeholder . In the Click to add title placeholder, type Welcome Pumas! In the subtitle placeholder type Fall New Student Orientation.
• On the Design tab, in the Themes group, ensure under Variants, Blue colors are selected.
• Although we only have our title slide added, most presentations have several slides. When creating your presentation, keep in mind the attention span of your audience, and the allotted amount of time. For this presentation, we have been allotted 10 minutes, and will create 5 slides.
• Outline View
• Slide Sorter
• Notes Pages
• Reading View
• On the Home tab, in the Slides group, select the arrow next to New Slide and selected Title and Content. In the Click to add title placeholder type Student Life.
• With slide 2 still active, on the Home Tab, in the Slides Group, select the arrow next to Layout and select Two Content. Notice how the layout of slide 2 changed.
• Get involved with Student Life and Leadership!
• Connect with fellow students
• Discover empowerment
• Make a difference
• Format the text as a bulleted list, with the default bullet. Change the font size of the text to 28.
• In the second placeholder, use the placeholder shortcut to insert an online picture. In the Insert Pictures dialog box, use the Bing image search to search for a picture of students. Choose any picture of college students, and insert it into the placeholder.
• With slide 2 displayed, in the Status Bar , click Notes. Notice that the Notes Pane displays below the Slide Pane. In the Notes pane type: We sponsor numerous campus events and opportunities for you to participate in our dynamic learning environment. Through Student Life, students engage in educational relationships that inspire positive social change, contributing to a richer and more fulfilling college experience. Not only that, students build leadership and professional skills that carry on through life.
• Cross Country
• Track and Field
• Resize the text to 28 pt and use the default bullet.
• With slide 3 still active, on the Insert tab in the Illustration group, select the arrow next to Shapes, under Stars and Banners add the Explosion 1 shape to the right of the bulleted list. Click and drag the shape onto the slide.
• Inside the shape type Find us on Social Media @Puma Athletics
• Use the Sizing handle to turn the Explosion shape slightly to the left, and move it so that it is in line with the text. Use the guides to align the image.
• With the Explosion graphic still selected, on the Drawing Tools Format tab, in the Shape Styles group, select the Colored Fill-Blue, Accent 2 shape style.
• On the Home tab, in the Slides Group, select New Slide and choose Picture with Caption Layout. In the picture placeholder, click to add a picture. Browse to your data files, and insert the image PowerPoint_Practice_1. On the Picture Tools Format tab, in the Size group select the arrow under Crop and select Fit .
• Select the placeholder below the image and enter the following title: It is great to be a Puma! In the placeholder below that, type: Welcome to PVCC! Change the font size of the second text placeholder to 36.
• With slide 4 still active, ensure the Notes Pane displays. In the notes section, add the following speaker notes : Explain the Puma Commitment and the support available to students.
• On the Home tab, in the Slides Group, select New Slide and choose Blank Layout. Ensure slide 5 is active
• On the Insert tab, in the Text Group, select the arrow under WordArt , and select Word Art in the second row, second column Gradient Fill Green Accent 1 Reflection. Type the text: Any Questions?
• Change the font size of the WordArt to 72.
• Display slide 1. On the Insert tab, in the Text Group, select Header & Footer to display the Header and Footer Dialog Box. Notice there are two tabs: Slide and Notes and Handouts. On the Notes and Handouts tab, check the box next to Data and Time. Ensure the check box next to Page Number is also selected. Click Apply to All.
• Select the File tab to display backstage view. Select Print to view the Print Options . Although PowerPoint slides are meant for presentations, there is the option to print slides for the presenter and participants. Click Full Page Slides to then choose Notes Pages . Scroll through the slides and notice that slides 2 and 4 are displaying the Notes.
• Select Notes Pages, and choose 6 slides Horizontal. Notice how the data and page number displays on the slide in Print Preview .
• Save your presentation, and take note of where it is located. There should be a total of 5 slides in your slide deck. Compare your presentation to the image below, and make any modifications if needed. Close out of PowerPoint and submit your entire presentation per your instructor’s instructions.

Media Attributions

• Practice It Icon © Jessica Parsons is licensed under a CC BY (Attribution) license

A set of unified design elements that provides a coordinated look for your presentation by applying colors, fonts and effects

A variation on the presentation theme style or color

The process of communicating a topic to an audience, typically a demonstration, introduction, lecture, or speech meant to inform, persuade, inspire, motivate, or to build good will or to present a new idea or product

The arrangement of elements in a PowerPoint slide such as title and subtitle, lists, pictures, shapes, charts, tables and media

A slide layout this is commonly used as the first slide in a presentation and contains and introduction to the presentation

A box on a slide with a dotted border that holds the title, body text, or other content such as charts, tables and media

The primary editing view in PowerPoint where you write and design your presentations

A PowerPoint view that displays the presentation outline to the left of the slide pane

Displays a miniature version of each slide

A printout that contains the slide image on the top half of the page and notes that you have entered on the notes pane in the lower half of the page

A view in PowerPoint that displays a presentation in a manner similar to a side show but in which the taskbar, title bar, and status bar remain available in the presentation window

Occupies the full computer screen exactly the way your presentation will look on a big screen when your audience sees it

Located at the bottom of the PowerPoint window and shows messages and information about the view, such as the slide number and the current theme template used

Allows you to apply preset colors and effects to quickly change the appearance of your shape

A command that removes unwanted or unnecessary areas of a picture

A function of the crop command that allows you to resize the picture so that the entire picture displays inside the picture area, while maintain the original aspect ratio

Helps presenters recall important points, such as key messages or stats, as they give a presentation

A gallery of text styles with which you can create decorative effects, such as shadowed or mirrored

Although presentations are not typically printed, this will allow efficient options for when printing is necessary

A backstage view feature that displays on the screen what a hard (printed) copy would looks like

Computer Usage and Applications Copyright © by Abigail Rusu & Maricopa Millions is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

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Basic tasks for creating a PowerPoint presentation

PowerPoint presentations work like slide shows. To convey a message or a story, you break it down into slides. Think of each slide as a blank canvas for the pictures and words that help you tell your story.

Choose a theme

When you open PowerPoint, you’ll see some built-in themes and templates . A theme is a slide design that contains matching colors, fonts, and special effects like shadows, reflections, and more.

On the File tab of the Ribbon, select New , and then choose a theme.

PowerPoint shows you a preview of the theme, with four color variations to choose from on the right side.

Click Create , or pick a color variation and then click Create .

Read more: Use or create themes in PowerPoint

Insert a new slide

On the Home tab, click the bottom half of  New Slide , and pick a slide layout.

Read more: Add, rearrange, and delete slides .

Save your presentation

On the File tab, choose Save .

Pick or browse to a folder.

In the File name box, type a name for your presentation, and then choose Save .

Note:  If you frequently save files to a certain folder, you can ‘pin’ the path so that it is always available (as shown below).

Tip:  Save your work as you go. Press Ctrl+S often or save the file to OneDrive and let AutoSave take care of it for you. 

Read more: Save your presentation file

Select a text placeholder, and begin typing.

Format your text

Select the text.

Under Drawing Tools , choose Format .

Do one of the following:

To change the color of your text, choose Text Fill , and then choose a color.

To change the outline color of your text, choose Text Outline , and then choose a color.

To apply a shadow, reflection, glow, bevel, 3-D rotation, a transform, choose Text Effects , and then choose the effect you want.

Change the fonts

Change the color of text on a slide

Add bullets or numbers to text

Format text as superscript or subscript

Add pictures

On the Insert tab, select Pictures , then do one of the following:

To insert a picture that is saved on your local drive or an internal server, choose This Device , browse for the picture, and then choose Insert .

(For Microsoft 365 subscribers) To insert a picture from our library, choose Stock Images , browse for a picture, select it and choose Insert .

To insert a picture from the web, choose Online Pictures , and use the search box to find a picture. Choose a picture, and then click Insert .

You can add shapes to illustrate your slide. 

On the Insert tab, select Shapes , and then select a shape from the menu that appears.

In the slide area, click and drag to draw the shape.

Select the Format or Shape Format tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

Add speaker notes

Slides are best when you don’t cram in too much information. You can put helpful facts and notes in the speaker notes, and refer to them as you present.

Click inside the Notes pane below the slide, and begin typing your notes.

Add speaker notes to your slides

Print slides with or without speaker notes

Give your presentation

On the Slide Show tab, do one of the following:

To start the presentation at the first slide, in the Start Slide Show group, click From Beginning .

If you’re not at the first slide and want to start from where you are, click From Current Slide .

If you need to present to people who are not where you are, click Present Online to set up a presentation on the web, and then choose one of the following options:

Broadcast your PowerPoint presentation online to a remote audience

View your speaker notes as you deliver your slide show.

Get out of Slide Show view

To get out of Slide Show view at any time, on the keyboard, press Esc .

You can quickly apply a theme when you're starting a new presentation:

On the File tab, click New .

Select a theme.

Read more:  Apply a design theme to your presentation

In the slide thumbnail pane on the left, select the slide that you want your new slide to follow.

On the Home tab, select the lower half of  New Slide .

From the menu, select the layout that you want for your new slide.

Your new slide is inserted, and you can click inside a placeholder to begin adding content.

Learn more about slide layouts

Read more: Add, rearrange, and delete slides

PowerPoint for the web automatically saves your work to your OneDrive, in the cloud.

To change the name of the automatically saved file:

In the title bar, click the file name.

In the File Name box, enter the name you want to apply to the file.

If you want to change the cloud storage location, at the right end of the Location box, click the arrow symbol, then navigate to the folder you want, then select Move here .

On the Home tab, use the Font options:

Select from other formatting options such as Bold , Italic , Underline , Strikethrough , Subscript , and Superscript .

On the  Insert  tab, select  Pictures .

From the menu, select where you want to insert the picture from:

Browse to the image you want, select it, then select Insert . 

After the image is inserted on the slide, you can select it and drag to reposition it, and you can select and drag a corner handle to resize the image. 

On the slide canvas, click and drag to draw the shape.

Select the Shape tab on the ribbon. Open the Shape Styles gallery to quickly add a color and style (including shading) to the selected shape.

A horizontal Notes pane appears at the bottom of the window, below the slide.

Click in the pane, then enter text. 

On the  Slide Show  tab, select  Play From Beginning .

To navigate through the slides, simply click the mouse or press the spacebar.

Tip:  You can also use the forward and back arrow keys on your keyboard to navigate through the slide show.

Read more:  Present your slide show

Stop a slide show

To get out of Slide Show view at any time, on the keyboard, press Esc.

The full-screen slide show will close, and you will be returned to the editing view of the file.

Tips for creating an effective presentation

Consider the following tips to keep your audience interested.

Minimize the number of slides

To maintain a clear message and to keep your audience attentive and interested, keep the number of slides in your presentation to a minimum.

Choose an audience-friendly font size

The audience must be able to read your slides from a distance. Generally speaking, a font size smaller than 30 might be too difficult for the audience to see.

Keep your slide text simple

You want your audience to listen to you present your information, instead of reading the screen. Use bullets or short sentences, and try to keep each item to one line.

Some projectors crop slides at the edges, so that long sentences might be cropped.

Use visuals to help express your message

Pictures, charts, graphs, and SmartArt graphics provide visual cues for your audience to remember. Add meaningful art to complement the text and messaging on your slides.

As with text, however, avoid including too many visual aids on your slide.

Make labels for charts and graphs understandable

Use only enough text to make label elements in a chart or graph comprehensible.

Apply subtle, consistent slide backgrounds

Choose an appealing, consistent template or theme that is not too eye-catching. You don't want the background or design to detract from your message.

However, you also want to provide a contrast between the background color and text color. The built-in themes in PowerPoint set the contrast between a light background with dark colored text or dark background with light colored text.

For more information about how to use themes, see Apply a theme to add color and style to your presentation .

Check the spelling and grammar

To earn and maintain the respect of your audience, always check the spelling and grammar in your presentation .

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