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What to Name Your Cover Letter and Resume Files

It may seem trivial, but file names matter. Here, we discuss naming conventions and best practices for saving and uploading your cover letter and resume.

3 years ago   •   9 min read

You finally finished creating your cover letter and resume — and you’re excited to send it off to prospective employers.

But wait — how should you save your files? Do you send them off as word documents or as PDFs? And how should you name them? Do you include your full name? What about the date?

In this article, we’ll take a look at how to name and save cover letters and resume files. We’ll talk about naming conventions, discuss do's and don’ts, and offer other practical tips and tricks on how to upload your cover letter and resume so that your application is professional and easy to read. Let’s do this!

Naming a cover letter and resume file

Do's and don'ts for naming your resume and cover letter.

Here's what to include in your resume or cover letter file name:

• Your full name, first and last
• The words "resume" or "cover letter" (depending on which it is)
• The name of the position you're applying for
• Anything mentioned in the job ad — always follow instructions above all else

On the other hand, here's what not to include in your resume or cover letter file name:

• Company name
• Version number
• Random strings of numbers of letters
• Special characters

What to name your resume and cover letter

Here are some examples of good resume file names following the above conventions.

Resume file name examples:

JohnSmithResume.pdf JohnSmith_Resume_PositionTitle.pdf johnsmith_resume_salesmanager.pdf Resume_JohnSmith_JobID2346.pdf

Cover letter file name examples:

Jenny_Su_Cover_Letter.pdf Jenny_Su_CoverLetter_PositionTitle.pdf jennysu_accountant_coverletter.pdf UI_designer_00154_cover_letter_jenny_su.pdf

What not to name your resume and cover letter

Cover letter and resume file names like the following should be avoided:

“CompanyName_CoverLetter_v3.doc” “Resume06092021.docx” “CoverLetter_JohnSmith_CompanyName.pdf”,“John_Smith_December2019.doc”, and “John_Smith_Resume_Ver2.pdf”

How to name your resume and cover letter

Step-by-step guide to name your resume.

• In either Word or Google Docs, click File -> Save As / Export to PDF
• Type your full name.
• Add the word 'Resume'.
• Make sure you keep the '.pdf' file extension.
• Remove all spaces, and replace them with underscores (e.g. Jane_Brooke) or sentence case (e.g. JaneBrook) if necessary.
• Remove version numbers, dates or other irrelevant words.
• Remove special characters.
• Save your resume.

Step-by-step guide to name your cover letter

• Add the word 'CoverLetter'.
• Remove special characters, version numbers, dates or other irrelevant words that make your filename lengths unnecessarily long.
• Save your cover letter.

How to save your cover letter and resume

Below is a step-by-step guide on how to save your cover letter and resume, in several file formats .

Microsoft Word

To save your cover letter or resume as a Word document, follow these steps:

• Open up your cover letter or resume in Word
• Under “File”, hit “Save As…”
• A dialogue box will appear. Next to “Save As:” at the top, name your file.
• Next to “File Format:”, located near the bottom of the screen, check to see that your file is saved as a Word document (this should be selected by default).
• Once you have confirmed this, hit “Save”.

Google Docs

Google Docs is convenient because it auto-saves your files. However, you’ll need to do a bit of work in order to share it with your recruiter or hiring manager. Here’s how:

• Open your Google Doc. The filename is displayed in the top left-hand corner of the screen, next to the blue docs icon. Double click to edit.
• Go to “File”, then click “Share”.
• A dialogue box will appear. You can either:
• Share with people directly, under “Share with people and groups”, if you know their email
• Under “Get link”, hit “Copy link” for a sharing link, which you can send via your application

Export as a PDF in Word

Here’s how to save your Word Document as a PDF:

• Open up your cover letter or resume in Word.
• Go to “File”, and hit “Save As…”
• A dialogue box will appear. Name your cover letter or resume file in the field next to “Save As:” at the top.
• Click on the field next to “File Format:”, located near the bottom of the screen, and choose “PDF”.
• Once that has been selected, click “Export”.

Once you’ve chosen your resume file format and appropriate names for your cover letter and resume files, upload to the tool below — it’s a good way to check if your resume is readable by Applicant Tracking Systems (ATS). It’ll also scan your resume and let you know if it checks all the boxes from a hiring manager’s perspective.

Other considerations

Here are some of the whys (and why nots) of resume file naming conventions.

Avoid generic resume file names

Avoid cover letters and resume files that aren’t clearly named — like those that are titled with a long string of numbers, or others that are just called “CoverLetter” or “Resume” with no other identifying information.

Poorly-named cover letters and resume files make it harder to tell at a glance what a file contains and who it belongs to, which means that you run the risk of having your cover letter and resume accidentally discarded and your application ignored for being incomplete.

Keep file names short

Long file names are difficult to read and hard to identify at a glance. Plus, file names (on both Mac and Windows) have a character limit of around 255 characters or so. Exceed that number, and you won’t even be able to save your file.

Leave out the date and version number

Generally, there’s no need to date your cover letter and resume — especially if you haven’t updated them for years. You don’t want an employer to know that you’re using the same old, basic cover letter specimen or resume template you’ve used since 2010.

The same principle applies to version numbers. You want your cover letter and resume to stand out on their own as final, definitive products, so leave out the “v3”. Remember, this is a job application, not a perpetually unfinished piece of software.

Don't use special characters

Use A-Z, 0-9, dashes, and underscores only. Ditch any special characters, symbols, or slashes. This includes accents. There's no need to get fancy with your file name — call it a “resume,” not a “résumé.”

Don’t touch the spacebar

Unfortunately, cover letter and resume file names with spaces in them will convert to “%20” symbols upon uploading to certain Applicant Tracking Systems (ATS) — so a seemingly well-titled “John Smith Resume.pdf” will become "John%20Smith%20Resume.pdf," which is awkward and hard to read. If you need to space out words, dashes and underscores are your friends.

Don't worry about capitalization

You can write your file names in either title case, sentence case, or in all lowercase. Most employers don’t care either way, so it’s not a big deal — though title case (capitalizing the first letter of words) is arguably easier to read and looks more polished than the other two options.

Order doesn't matter

When combining your name, job title, ID, "resume," or anything else into a file name, it doesn't matter which order you list them in. For example, “JohnSmith_Resume.pdf” or “CoverLetter_JohnSmith.pdf” would both be fine.

Follow instructions on the job posting

Any specific instructions on the job listing override any tips in this article. If the job ad specifies a specific file type (e.g., .docx over .pdf) or a particular naming convention (e.g., include your middle initial), then always name and upload your cover letter and resume in line with those directions instead.

You should also try to add skills and keywords included in the job posting on your resume. Use the skills search tool below to find some more hard skills and keywords relevant to the job you’re applying for.

Resume file formats

So far, we’ve covered how to name a cover letter and resume file, but what file type should you save it as?

Use PDFs generated in Word or Google Docs

While you may be tempted to save it as a Word document for the sake of convenience and simplicity, you should try to avoid this when possible. Different versions of Word may mess with your cover letter and resume’s formatting options, like margin widths , fonts , or headers . This means that your nicely-formatted document may not look as neat on your recruiter’s screen — or, in the worst case scenario, may not even be readable at all.

To make sure your recruiter sees what you see, you should export both your cover letter and resume as PDFs instead. Saving your finished files as PDFs ensures that all text formatting will be preserved, no matter what application a recruiter or hiring manager uses to open your cover letter or resume files. If you need to make any changes to your cover letter or resume, just edit it in your word processor, export it as a PDF again, and write over the existing PDF.

Don't use PDFs generated in Photoshop or Canva

That said, make sure you generate your PDF of either your resume or cover letter in a word processor like Microsoft Word or Google Docs. Do not use an image editing software like Photoshop or Canva which will result in your resume not being readable by Applicant Tracking Systems .

Don't use other file formats

If you use a different word processing software — like Open Office, LibreOffice, or a plain text editor — that's fine, but you should convert your file to a more standard format before sending it in. Emailing your resume as a .txt, .odt, or .odf file risks a recruiter not being able to open it.

Frequently asked questions

Why do file names matter.

The short answer: It helps recruiters identify your resume more quickly. While the way you title your cover letter and resume’s file names won’t make or break your application, it’s still important to name them in a way that’s professional and informative.

In reality, it’s good practice simply because it makes recruiters’ lives easier. After all, yours is not the only application a hiring manager will read — they likely have hundreds more to sort through — and clear cover letter and resume file names will help them find and identify your application more quickly.

Should I put my first name or last name first?

Use the format First Name Last Name — for example, "JohnSmith_Resume.pdf" instead of "SmithJohn_Resume.pdf." Why? Mostly, it's just more intuitive. If you have a surname that could also be a given name — or vice versa — it also helps clarify which is which.

Should I use my middle name?

Not unless you're instructed to, or unless you usually go by that name. If you prefer to be called Kelly Sue, then by all means, use that name on your resume file (and in your resume itself). Otherwise, stick to your first name and last name.

Why shouldn't I include the company name?

The hiring manager already works at the company you’re applying to, so it doesn't add anything useful. Instead, it makes your file name unnecessarily long and difficult to read. Some people think that this is a good way to 'personalize' your application, but it isn't — it's the content of the documents that matter, not the file name.

Does it matter if I send my resume as a Word .doc file instead of a .pdf format?

Not really, no. If you’re not comfortable saving your file as a PDF, you can elect to send in your cover letter and resume as a Word document (or a Google Doc). Just be aware that you run the risk of formatting issues if you do so.

Do I combine my resume and cover letter or send them separately?

Unless specified, do not combine your resume and cover letter into one document. Upload them separately.

Get your resume right

Apart from getting your cover letter and resume’s file names and file types down, you’ll also need to make sure that the content within those documents — especially your resume — is well-written.

Resume Worded’s Score My Resume is an instant, AI-enabled resume scoring platform that audits your resume line by line, and gives you feedback on how to improve — helping you maximize your chances of landing a dream job.

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Your Resume File Name Matters: How to Name Your Resume

Your resume file name is the first thing recruiters notice when receiving your resume. Make sure your resume is named appropriately for the job you’re applying for.

Customers Interviewed by:

When you’re job hunting, your desktop is likely full of documents with a unique resume file name to keep them distinguishable. But when it comes time to submit your polished resume , what should the final file name be?

The way you name your resume file can tell a lot about you, including your interest in the position, qualifications, and personality. We asked career experts to weigh in and give their advice on naming your resume file. 

Keep reading to learn:

• How to name your resume file.
• Why your resume file name matters.
• What to avoid when naming your resume file.

Table of Contents

How to name your resume file, tips to write a good resume file name, why does your resume file name matter, examples of poor resume file names.

Before you press submit on your application, look at your resume file name. While it may seem like an meaningless detail, Aiyaz Uddin , founder of TheStaffingCircle says it’s anything but. 

“Recruiters and hiring managers can see the name of your application documents, including resumes and cover letters, in various places throughout the hiring process. This means your file name acts as your first impression, potentially influencing whether your application gets noticed or tossed aside.”

There are a few acceptable naming conventions to choose from.

• FirstName_LastName_JobTitle.pdf
• FirstName-LastName-JobTitle.pdf

Your file could also be a Word document. Both are acceptable formats.

Remember that your resume file name is always visible, whether your resume is going to the hiring manager’s inbox, applying through a job portal, or submitting your resume from LinkedIn . 

Here are seven tips on how to properly name your resume file:

Tip 1: Follow the instructions stated in the job description

Some job ads aren’t specific about how they want candidates to name their resumes, but when they are, be sure to follow those instructions to a tee.

These instructions are usually to help recruiters review resumes more efficiently. But in many cases, they’re there because that’s how the applicant tracking system , or ATS, they use will scan resumes for the job.

Every time you apply for a role, your resume goes into the ATS, which houses your resume for hiring managers to organize.

Not following file naming instructions may cause your resume to be ignored or not seen at all by recruiters.

Tip 2: Include your first and last name

The best way to set your resume apart is to include both your first and last names when naming your resume file. 

For example, instead of writing, “Resume.pdf”, write, “John_Smith_Resume.pdf”. (If you have a common name like John Smith, you might also want to include your middle name as well). 

This way, recruiters can quickly tell the difference between your resume and those of other candidates.

Tip 3: Make your file name reflect your personal brand

If you are a seasoned professional with lots of expertise and qualifications, building a personal brand can help you stand out from other candidates.

This is particularly beneficial to those in creative industries or full-time freelancers who are always trying to attract potential clients and projects.

Here are a few tips on how to do it:

• Tell recruiters what you’re good at. Pay attention to how people describe you or what people say are your strengths – and then briefly yet descriptively include it in your resume file name.
• Have a clear value proposition. What is it that you can do that will make you a great asset to the company? If you’re applying as a fitness instructor, for instance, you might want to include “Fitness Coach” in your file name.
• Give a sneak peek at your story. Your personal branding is a story about you: your career journey, passions, accomplishments , and more. Your file name can give a brief preview of what you’re about.

Some examples of personal branding in a resume file name are:

• John_Smith_SEO_Expert_Resume.pdf
• Janet_Jobscan_Resume_Expert_Resume.pdf
• Jane-Doe-Life-Coach-Resume.pdf

Tip 4: Separate words with hyphens or underscores

To make your resume file clear and readable, separate words with a hyphen or an underscore.

Refrain from using any other special characters, like an asterisk or dash. These characters may result in ATS parsing errors.

Also, avoid combining all the words together, such as “JohnSmithResume.pdf”. Recruiters may have a hard time reading your file name like this. 

In addition, although using all lowercase letters won’t affect how your file is analyzed by an ATS, capitalizing the first letter of every word makes your resume file name easier to read.

Tip 5: Exclude version numbers

You should always tailor your resume to fit the job that you’re applying for. Because of this, you’ll most likely end up with several versions of your resume. 

However, you should NOT show recruiters that you’re sending them one among many of your resume versions.

File names that display the resume version, such as “Resume_2023_1” or “Resume-Sales-2” don’t look good from a recruiter’s perspective. Instead, convey that you’re submitting a resume that’s tailor-fit to the job.

For example, you can name your resume “John-Smith-HR-Manager-Resume.pdf”.

Here are other ways to manage resume versions:

• Keep a master resume file. Keeping a master file that contains all your work history and background will ensure that you don’t lose any information as you create several versions of your resume.
• Include the company name. Indicating the company name is another way to customize your resume file while making it easy for you to manage resume versions.
• Indicate the current year. Including the year can also further customize your resume and make it easier to keep track of which version is most current.

Tip 6: Keep your resume file name short

Your file name should be short yet descriptive. You don’t want it to be so long that recruiters won’t be able to read the whole name when viewing the file. 

To do this, make sure your file name is only around 24 characters.

You can also check whether your file name is too long by viewing the attached file in your email. The entire file name of your attached resume should be visible.

For example:

Tip 7: Name your additional documents the same as your resume

If you’re submitting additional documents, such as a portfolio or cover letter , you should name them the same way you would your resume.

Follow the format “FirstName_LastName_Portfolio” to make your file names consistent.

Doing this will ensure that any additional documents you send will be successfully parsed by an ATS.

Bonus Tip: Use a suitable file format for your resume

To make sure the ATS can correctly parse your resume, always save it as either a .doc, .docx, .rtf, or .pdf file. Any other file type may affect the readability of your resume and cause parsing errors.

Also, avoid using graphics, tables, charts, and other design elements in your resume. These can confuse the ATS, if they aren’t formatted correctly. It’s best to play it safe and not use those features at all.

To make sure that your resume’s file name and file format is ATS-compatible, consider using a tool like Jobscan’s resume scanner .

The scanner works like this: paste your resume and the job description into the tool and click “scan”. You’ll then receive a Match Report.

The Match Report scores your resume and gives you personalized feedback based on best practices for writing a resume, including file name and format.

Here’s an example of the “file type” section of the Match Report:

Make the fixes suggested by the Match Report to give your resume the best chance of making it into the hands of a hiring manager and getting an interview.

Make your resume stand out and get noticed

Upload your resume to see what’s missing and get a free match rate.

View full results and optimize your resume

Your file name may be the last thing you think about when writing your resume , but it matters more than you think. Here are three reasons why:

A polished resume file name is a good first impression

You don’t have to wait until the hiring manager opens your resume to leave a good impression. A resume file name can display:

• Professionalism
• Memorability
• Organization

Your resume file name hints at your qualifications

Put yourself in the recruiter’s shoes. What would you think of a candidate who sends in a resume with a file name that looks like this: “Resume(1)”? 

You might think that candidate is careless, unqualified, or simply not interested enough in the job to bother to name their resume file correctly. 

On the other hand, a well-named resume communicates strong interest, enthusiasm, and a keen attention to detail.

“A clear and concise file name reflects attention to detail and professionalism,” Uddin explains “making a positive first impression before recruiters even open your resume.”

A good resume file name sets you apart from other candidates

The way you name your resume file can make it easier for recruiters to differentiate you from other candidates, even before they go through what’s inside the document. 

It also makes locating your resume faster, so when your application comes to mind, recruiters can quickly access your file.

What’s more, using a file name with unique details about your qualifications or personal brand can help make your resume easier to remember.

If you’re standing out among the rest of the applicants with file names like “resume.docx,” you’re more memorable to the hiring team. 

A polished resume file name also has another benefit: it puts you in the hiring manager’s good graces right off the bat. Uddin shares his insight that “when dealing with numerous applications, recruiters appreciate clear file names that make sorting and searching efficient.”

A clear resume file name has practical benefits to your job search

When you apply for jobs among hundreds of other applicants, a clear resume file name benefits:

• Targeted applications
• The applicant tracking system (ATS)

Including the job title in your resume file name targets your application for the role you’re specifically applying for, which can increase relevance.

Your file name could impact how your resume is read by an ATS

When the hiring manager inputs keywords into their ATS search, resumes with these keywords rise to the top. Uddin shares that this can also apply to file names. 

“Some ATS use keywords from file names to filter applications, so including relevant terms can boost your visibility.”

When you send a resume with a file name that ATS has trouble reading, it could create a file name with words mixed up or that’s hard to read. 

With a clear, easy to understand file name, it’s easier for the hiring manager to retrieve and revisit later. 

Jobscan’s resume builder creates an ATS-friendly resume that’s easy to download as a PDF or save as a base resume. After you build your resume, you can rename your file before or after you download.

Now that we know how to properly name your resume file, here are some examples of resume file mistakes to avoid:

• RESUME.docx
• Resume.version2.docx
• Resume-2023.docx
• Resume-latest version.pdf
• Resume_current.pdf
• johnsmithresume.pdf
• John|Smith|Resume.pdf
• Janet-Parker-SEO content creator, blogger, and travel enthusiast.docx
• Final Resume.pdf

Remember that your resume file name may not be the deciding factor for whether you get hired, but using one that’s clear, descriptive, and specific can boost your chances of standing out and making the right impression.

How should you name your resume file?

According to Uddin, when in doubt, use the following best practices to help you name your resume file appropriately:

• Include your full name : This identifies you clearly.
• Mention the job title : Shows relevance and targeted application.
• Use relevant keywords: Align with the job description and potential ATS filters.
• Keep it concise and professional : Avoid jargon, emojis, or excessive capitalization.
• Maintain consistency : Use the same format for all application documents.

Example: John_Doe_Resume_Software_Engineer.pdf

What file should a resume be in?

A resume is typically submitted as a PDF or Word file . PDF is a universal file format that preserves the formatting of your document and ensures it looks the same across different devices and operating systems. 

It also helps maintain the layout and design integrity of your resume, preventing any unintended changes that may occur when opening the file on different computers or software applications.

Submitting your resume as a PDF ensures that:

• Formatting is Preserved : Your resume will maintain its original layout, fonts, and styling, regardless of the device or software used to view it.
• Compatibility : PDFs can be opened and viewed on almost any device or operating system using free PDF reader software such as Adobe Acrobat Reader, making them accessible to recruiters and hiring managers.

You can also submit your resume in other formats such as Microsoft Word (.doc or .docx). However, read the job description closely to see if there’s a preferred file format for resume submissions.

Should my resume be a PDF?

A PDF is an ideal way to submit your resume. Here are several reasons why:

• Protection from Alteration : PDF files are typically “read-only,” meaning they cannot be easily edited or altered. This helps to prevent unauthorized changes to your resume content or formatting.
• Ease of Printing : Recruiters or hiring managers may want to print your resume for review or to share with others. PDFs ensure that your resume prints consistently and accurately, preserving its visual appeal.

While some employers may request resumes in other formats such as Microsoft Word (.doc or .docx), providing your resume as a PDF unless instructed otherwise is generally considered a best practice in the job application process. It helps to ensure that your document is presented professionally and consistently across different platforms and devices.

NOTE : If you’re building your resume from scratch, try Jobscan’s free resume builder . There are no hidden costs and it allows you to build an ATS-compatible resume in no time!

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Kelsey is a Content Writer with a background in content creation, bouncing between industries to educate readers everywhere.

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Every time you send out a résumé, you'll need to have a great cover letter to send along with it. It's a good idea to customize your cover letter for each job you're applying for. The cover letter is another way of introducing yourself to a potential employer. What it says about you can be the difference between getting in the door and missing your chance.

Jump to Section

• Before you write
• Recommended format
• Compose the letter
• Make your cover letter stand out
• Common mistakes
• Tips for emailing a cover letter
• Sample cover letter

Before You Write

Each cover letter takes preparation. Here are some things to keep in mind while you prepare:

• Think about yourself and your experiences. Then think about how you would like to relate these experiences to the organization you're writing to. Which of your talents, skills, personality traits and accomplishments should this particular organization know about? Brainstorm a list for yourself.
• How did you hear about this opportunity? If it was through a personal contact, write down the name. If through an advertisement, write down where and when you saw it and list the specific points the ad wants you to include.
• What do you know about the organization you're writing to? Consider what attracted you to it in the first place. Maybe it's personal (a friend worked there), or maybe you are impressed with what the organization does or admire their unique work philosophy. Do some research about the company online or through trade magazines, etc.
• To whom are you writing? It's always best to write to an actual person (with a title) if you can. If you're responding to an ad that does not include a specific contact, try to look up the name of someone related to the role. Be sure to spell both name and title perfectly. If you cannot find a specific person to write to, try "Dear Hiring Manager" or "Dear Human Resources." 

Recommended Format

Busy people don't want to read long letters from people they don't know. The cover letter should be no more than one page long, written in standard business letter format. This means that you may indent your paragraphs or not—but not indenting gives a bit more room. 

Leave wide margins (minimum 1 inch) and use a clean, simple font like Arial or Times New Roman. Don't use a tiny font just to fit everything on one page; 10- or 12-point type is best. Write clearly and avoid hyphenated words at the ends of lines.

Compose the Letter

• Paragraph One: Start with how you heard about the job—friend, employee, newsletter, advertisement, etc. This is especially important if you've been referred by a mutual friend or acquaintance. If this is the case, don't start with "My friend John Peterson told me you have a job opening so I thought I would write." This will not "wow" anyone. Instead, show a little excitement and passion for the potential employment: "I was thrilled when my friend John Peterson told me there was an opening for an assistant photographer at your company."  Follow this with a few key strengths you have that are pertinent to the position you're looking to obtain.
• Paragraph Two: Here you should describe your qualifications for the job—skills, talents, accomplishments and personality traits. Don't go overboard; pick the top three talents or characteristics that would make you stand out as a candidate. (your résumé is there to fill in the details). When writing this paragraph, think about how and why your specific skills, talents and accomplishments would be best for the role.
• Paragraph Three: Describe why you'd be a good fit for the company. Maybe you like their fast growth, know people who work there already or you've always used their products. Companies feel good if the candidate has some connection to them and has a good understanding of how the company works, even before he or she is hired.
• Paragraph Four: Mention the enclosed résumé, give them a reason to read it in-depth (e.g., "For my complete employment history and applicable computer skills, please see the included résumé") and ask for an interview. Suggest a time and a way for you to follow up. Always give the reader easy ways to contact you.
• Proofread carefully. A single spelling, grammatical or factual mistake indicates carelessness to the employer and may disqualify you before your résumé has been reviewed. If spelling and grammar aren't your strong points, ask for help. Having a second pair of eyes proofread your résumé and cover letter can help you catch mistakes you may have missed.
• Write individual letters. Personalized communications are always the way to go, so take the time to tailor each letter to the organization and person to whom you're writing. Recruiters can easily recognize "stock" or "generic" letters, which send the message that you don't care enough to personalize your message.
• Forget photos. Unless you're an aspiring actor or model, don't enclose a photo. It gives the screener one more arbitrary reason not to call you for the interview.
• Use simple, clear sentences. Choose every word carefully. Constantly ask yourself, "Is there a way to say this more clearly?" and "Am I communicating my ideas to the best of my ability?"
• Save your résumé and cover letter in a place where you can find them easily. You'll need to have them handy when you follow up later. 

Make Your Cover Letter Stand Out

• Be yourself. A "formula" approach is fine, but each letter should reflect your personality and your enthusiasm. Let them shine through. Take pride in who you are and what you've done. The reader is looking for a human being, a person who knows what he or she can offer and can express it well.
• Write in the active tense. Active verbs are the key when writing cover letters and résumés. Instead of saying, "My best attributes include team play and motivating people," say, "I'm a dedicated team player who can motivate people." The latter promises a go-getter employee—someone who can take action instead of waiting to be led by the hand.

Common Mistakes

• Writing to a department or title. It's always best to write to a real person with a real title. The exception to this is when you're answering an ad and specific contact information is not provided.
• Using "Dear Sir." Many cover letter readers are women. If you cannot get the name and title of someone to write to, it's safer to use either a job title or generic title like "Dear Human Resources Manager," or "Dear Sir/Ma'am."
• Overusing "I." It's okay to refer to yourself, but not in every sentence. Remember to use "you" even more. Show the "you" to whom you are writing that you're more concerned with meeting his or her needs than meeting your own.
• Exaggerating your experience. Don't "stretch" anything you say. Be completely truthful while still presenting yourself in the best possible light.
• Forgetting to give the employer a way to contact you. Never forget to include your phone number or email address or both. How will the employer let you know about your upcoming interview if he or she can't call and tell you about it?
• Forgetting to sign the letter or to attach your résumé.

Tips for Emailing a Cover Letter

Unless you’re submitting your résumé and cover letter on a job submission website, chances are the employer has asked that you email your application directly. In that case, you can either attach your cover letter as a PDF to the email as you would your résumé, or you can include your cover letter in the body of the email. Other things to keep in mind:

• Make the most of an email subject line. Don't just leave the subject line blank or insert a job number unless that's what you're instructed to do. Use the subject line to sell yourself. For example, if you're applying for a sales position, in your subject line say something like "Experienced Salesperson for Executive Sales Position."
• Use plain styling. While some email allows special formatting, many will not recognize specialized text, bullets, tabs, boldface text or formatted text.
• Remove the contact's address. If your cover letter becomes the body of the email, you can skip the formality of including the contact's mailing address.
• Email your cover letter to a friend before sending it to your employer. This will give you an opportunity to make sure the formatting and content look OK on the receiving end.
• Maintain a professional tone. Remember that this is not an email to your friend or family member. Avoid using abbreviations, slang, wild colors, emoticons (happy faces, hearts, etc.) or inspirational quotes as part of your signature or any other everyday email features.

Sample Cover Letter

September 12, 2018

John D. Smith

Human Resources Manager

Mom's Marmalades, Inc.

123 Main Street

New York, NY 10000

Dear Mr. Smith:

I was thrilled when Tom Townsend, a mutual friend, suggested I write to you about opportunities at Mom's Marmalades. As a self-starter who's already had some strong experience as an entrepreneur, I'm interested in a marketing internship with your company.

I am hardworking and analytical and I like taking initiative. In the past year I have accomplished a lot:

• Received one of only three prizes in school science fair
• Worked weekends two years straight as a telephone call center representative
• Managed a small online bookstore that grossed over $600 in sales in four months

I've always believed in the quality of your jams and have enjoyed them since I was seven years old. I would love to be a part of the specialty foods business, especially at Mom's Marmalades.

Enclosed, please find a copy of my résumé. I will give you a call next week to see if we could set up a time to discuss my becoming a part of your company for the summer. Feel free to call me at (212) 555-5555 or send email to [email protected].

I look forward to speaking with you soon.

(Signature)

Joe P. Higgins

Related Resources

Follow this step-by-step guide to creating this important document.

Find out what to do before, during and after your interview.

What Should You Name Your Cover Letter File

In This Guide:

It is recommended to name your cover letter file using the following format: "Your Name - Cover Letter for [Job Title] at [Company Name]" This makes it clear, professional, and easy for the employer to find and identify.

Example: "John Doe - Cover Letter for Marketing Manager at XYZ Company."

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30 Strong Resume Headline Examples to Use in 2023

What makes you click an article when you’re scrolling on your phone? If you think about it, it’s usually the headline. Out of the hundreds of stories we scan in a day, we're most likely to click and read something when the headline feels urgent, relevant, or clever. 

The same principles apply when it comes to your resume: A strong headline will draw recruiters into the story of you— and entice them to keep reading.

As a certified professional resume writer who has written hundreds (and I mean hundreds ) of resumes, I strongly recommend using a headline. Whether you’re fresh out of college and looking for your first “real” job, or you're 20+ years into your career and eyeing the C-suite, a brilliant headline can make all the difference in landing a job interview.

Here’s everything you need to know about what resume headlines are, why they work, and how to add one to the resume you’ll use to land your next job.

What is a resume headline or resume title?

A resume headline is a concise description of your work experience, placed right at the top of your resume. It goes below your name and contact information, and above your summary or opening resume section . Your resume headline usually pairs a job title with a brief phrase or two that relates to the job you’re pursuing. It’s where you tell a decision maker—who is most likely skimming dozens of applications at a time—that you’re a great fit for the job.

Why should I use a resume headline?

Resume headlines work because they allow you to frame who you are and your core value proposition  to the recruiter or hiring manager right away. This is your chance to say that you’re exactly what they’re looking for and prompt them to keep reading. 

A headline also gives you a better shot at getting noticed because you can weave relevant keywords into this part of your resume. Keywords (job titles, skills, educational credentials, etc.) that align with the job description can increase the odds of your resume passing through an applicant tracking system (ATS) and landing in front of human reviewers who will ultimately make the hiring decisions.

Best resume headline templates for 2023

So, what does a resume headline look like? Here are three different templates you can use to write your own.

When writing resumes for my clients, I typically use this formula:

1-3 Commonly Used Job Titles That Describe You (In Plain English)

Keyword-Rich Supporting Statement Showcasing Something That Makes You a Standout for That Role

You might also consider a single-line headline that combines your title with an attention-grabbing phrase, something like this:

Job Title with X Years’ Experience Doing This Directly Relevant Thing

Job Title Who Achieved This Very Impressive Result

Certainly, you could go with one to three titles without the descriptive subhead or phrase. This is sometimes called a resume title, and it’s better than having no headline at all. But I’d argue it’s a missed opportunity to share something specific that ties your capabilities to the requirements of a job.

Whether you choose to use a resume title in your headline or keep it to just one line is really a matter of personal preference. What’s important is that you have one in the first place—and use it to your advantage.

6 ways to write a great resume headline

A compelling headline will be both keyword-rich and provide a short and snappy elevator pitch—something that summarizes what you’re all about in relation to the job or jobs you’re pursuing. Here’s what I recommend:

1. Position yourself for the job you want (but don’t lie)

Again, your goal is to set the stage with recruiters and hiring managers that you’re exactly what they’re looking for. Given this, the more closely you can align your resume to the job or jobs you want next—without making stuff up, of course—the better. 

For instance, if you’re a marketing manager who’s built a successful e-commerce platform for your current employer and you’re applying for jobs at companies looking for a marketing leader with e-commerce experience, you’d be wise to announce that you’re a marketing leader with that specific experience in your headline.

2. Tailor your headline for each role you pursue

Building on tip number one, keep in mind that your resume headline is not a tattoo. You can, and should, modify your headline as needed if you’re applying for jobs with varying requirements.

So if you’re that same marketing manager and you’re applying for another job that emphasizes social media marketing—and you also have experience doing that—you shouldn’t hesitate to swap out the e-commerce mention for something more specific to social media.

RELATED: 

https://www.themuse.com/advice/what-it-really-means-to-tailor-your-resume

3. Keep it concise

Brevity and strategy are key with your headline. If you’re using a job title and a phrase on the next line—like my team typically does—your whole headline should take up two lines max.

Otherwise, your headline should be a succinct one-liner combining title(s) with a powerful phrase about your fitness for this job. 

4. Avoid clichés

Don’t waste valuable real estate with vague terms like “results oriented” or clichés such as "thinks outside the box.” Recruiters see these lines so often that their eyes will likely skip over ’em, and that’s the opposite of your goal here. Instead, show your impact with a data point: X Job Title Who Increased Revenue by 150%, or similar. 

5. Use common job titles

If you’re looking for a job as a chief of staff and are basically working as one now, but have an oddball title that doesn’t immediately or clearly convey what you do, introduce yourself as a chief of staff in your headline. It all comes back to the keywords both the ATS and the people reading your resume are looking for. You don’t want to miss the chance to be considered for a full-stack engineering role because your current company uses the title “full-stack magician,” or be overlooked for a customer support role because your last company insisted on the title “weekend happiness concierge” (btw, those are real examples ).

6. Highlight accomplishments

Again, if you’re a top performer with impressive, quantifiable results to share, this is a great opportunity for you to show off. Take a look at the examples below to see what this could look like in action.

Best resume headline examples for 2023

What does a resume headline actually look like? Let’s run through a few examples.

A general resume headline, and why it works

Say you’re a project and program manager who just earned your Project Management Professional (PMP) certification. You’ve selected a few project and program management jobs that you want to apply for and notice that this certification is consistently listed as a preferred qualification. (Hooray, you have it!) You’re also seeing a common theme among the job descriptions that got you excited: They all call for someone who has worked with SaaS (or software as a service) companies. Hooray again, you have.

Your headline, then, may look like this:

PMP-Certified Project Manager | Senior Program Manager

Delivering Complex Projects—On Time & Within Budget—for Global SaaS Providers

This keyword-rich title immediately tells the reviewer that you’re a project manager and a program manager and that you have the valuable PMP certification. The rest of the headline makes it clear that you have experience in a SaaS environment and know how to successfully deliver projects on deadline and within budget. You’ll also notice that every word in the headline and subhead earns its spot on the page. There is no fluff. There are no clichés.

Everything works together to bring the reader into your story and make them eager to continue into your summary section.

A recent graduate resume headline, and why it works

Next up, how about a mechanical engineering graduate who is looking for engineering jobs in the robotics industry? This time, we’ll go with a headline that combines title and power phrase in a single line:

Purdue University BSME Honors Graduate With Robot Programming Experience

This one capitalizes on the prestige of a Purdue University engineering degree and showcases the candidate’s experience with a specific requirement of many robotics engineering jobs: the ability to program a robot.

One- and two-line resume headline examples

Here are a few more headline examples, for a variety of industries and roles:

Nonprofit Leader | Executive Director | Director of Development

Driving Transformative Performance on Behalf of Global Humanitarian Agencies

Supply Chain Manager | Logistics Team Lead

Optimizing Operational Performance in Global Manufacturing Environments

Executive Assistant | Office Manager

Enabling Business Leaders to Thrive by Delivering World-Class Administrative Support

Technical Writer | Trainer & Instructor

Transforming Complex Technical Information Into Compelling and Actionable Content, Lessons, & Documentation

We could take those same four people and create one-line headlines for them:

Nonprofit Director Who Has Successfully Raised $5M for Children’s Charities

Supply Chain Leader With 15 Years’ Experience Managing End-to-End Global Supply Chains

Executive Assistant—an Indispensable Partner to Senior Business Leaders

Technical Writer Specializing in Transforming Complex Information Into Compelling & Actionable Content

Lastly, some bonus resume headline examples

If you want even more ideas, consider these:

• Certified Public Accountant (CPA) With 8 Years Auditing Experience
• SaaS Account Executive Who’s Closed Over $10 Million in Sales
• Content Writer and Editor Who Has Increased SEO Traffic by Over 200%
• Award Winning UX-Designer Specializing in Accessibility
• Account Manager Responsible for Upsells Totalling $500K+ in 6 Months
• Back-End Developer Fluent in JavaScript, SQL, Ruby, and Python
• Advertising Executive Responsible for the GEICO Gecko
• Social Media Marketing Specialist who Launched and Grew 100K Follower TikTok Account
• Recruiter Who’s Sourced, Interviewed, and Overseen Hiring Process for 200+ Hired Candidates
• Very Good Dog Who Doesn’t Bark at UPS Guy
• Comp Sci Grad with Past Internships at Google and Facebook
• Project Manager Specializing in Completing Over-Budget Initiatives Cheap
• HR Professional with 18 Years in Benefits Management
• Certified Special Education Teacher With 5 Years Experience in Multi-Grade Classroom
• Data Analyst With 4 Years Experience in Financial Modeling
• Data Scientist Specializing in Machine Learning
• IT Professional Who Set Up Hillary Clinton’s Server—Which Is Still Unhacked
• Engineer Who Actually Founded Tesla

Bottom line: No one—not even the ATS—can see and feel and touch your years of experience and understand why you should be hired. It’s on you to frame the “you on paper” as the very best candidate to the decision makers, whether they’re a technology or a group of humans. And it all starts with your headline.

Regina Borsellino also contributed writing, reporting, and/or advice to this article.

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• Cover Letters

What to Include in a Cover Letter for a Job

When writing a cover letter, specific information needs to be included: a contact section, salutation, and introduction to the hiring manager, as well as information on why you are qualified for the job, a closing, and your signature. The format generally depends on how you are sending your letter. 

The goal of your cover letter is to make a case for getting selected for a job interview, so it's important to include all required information along with a compelling argument for why you would be a strong candidate for the position.

It can be time-consuming to write a custom cover letter for each job you apply for, but it's important to take the time and effort to show the company why you are a good match.

Tips on Writing a Cover Letter

The more your experience and your skills match the job description, the higher your chances of getting picked for an interview.

Don't simply repeat what's in your resume. Your resume lists your skills, but your cover letter should highlight how you have put those skills to use.

Be sure to include information in your letter about how you possess the particular skills and requirements that the employer is seeking.

Before you start writing, review cover letter examples and make sure that your letter explains how your skills relate to the criteria listed in the job posting. Looking at examples of effective cover letters will give you a starting point for creating your own letter.

Here's what to include in a cover letter to send with a resume when you apply for a job.

What to List in a Cover Letter Contact Section

When writing a cover letter to mail or upload to a job board or company website, the first section of your cover letter should include information on how the employer can contact you.

Printed or Uploaded Letter List the following information in the contact section:

Hiring Manager Name (if you have it) Title Company Address City, State Zip Code

Your Name Address City, State Zip

Email Cover Letter When you send an email cover letter , include your contact information in your signature instead of listing your contact information at the top of the message:

Your Name Street Address City, State Zip Code Email Phone LinkedIn

Here's more information, with examples, on how to address a cover letter .

Choose an Appropriate Salutation

It's important to include an appropriate greeting at the beginning of the cover letter or message. If you have a contact person for your letter, be sure to include their name in your letter.

Consider salutation examples that are appropriate for cover letters and other employment-related correspondence.

For example:

• Dear Hiring Manager (if you don't have a contact person)
• Dear Mr. Smith
• Dear Ms. Jones
• Dear Rory Dolan
• Dear Dr. Milliard

Highlight Your Qualifications in the Body Section

The body is the most important part of a cover letter or an email message applying for employment.

The body of a cover letter includes the paragraphs where you explain why you are interested in and qualified for the posted job :

• Why you are writing.
• How you are qualified for the job.
• Appreciation for being considered for the position.

Be specific by referencing the employer's job requirements as listed in the job posting in this part of your cover letter.

Include Keywords in Your Letter

Including keywords related to the jobs for which you are applying in your cover letters can help you get selected for a job interview. These are specific words hiring managers look for when considering applications.

As hiring processes have become automated, online applicant tracking systems are programmed to search for keywords.

Choose an Appropriate Closing

Make sure to close your letter  in a professional manner. Casual closings as you would write to a friend or a family member are not appropriate in a letter to a potential employer. 

• Best regards
• Respectfully
• Thank you for your consideration

Add Your Signature to the Letter

Hard copies of letters should be signed by hand. Scanning your signature to include on PDFs can be a nice touch, while emails should include a professional electronic signature that includes your contact information.

Review Cover Letter Examples

Here's an example of the final product, including information on why the applicant would be an excellent candidate with a summary of his qualifications for the job. 

Download the template for a cover letter here . You can also review more  cover letter samples  with free downloadable templates to use as starting points for your own letter.

John Bigham 111 Maple Street Anytown, MA 02222 555-555-5555

September 1, 2024

Shaun Lee Human Resources Goodspring 123 Business Rd. Business City, NY 54321

Dear Mr. Lee:

I am writing to state my interest in the position of Assistant to the Director of Goodspring. I believe that my work experience and education have equipped me with the skills necessary to be a successful candidate for this position. 

During my years with XYZ Wellness, I have been responsible for everything from accounting, bookkeeping, marketing and maintaining records to scheduling appointments and greeting clients and their families at the door. I have proudly overseen our growth from a startup business to a well-respected contributor to the community. 

I have also been in charge of organizing our very successful annual golf fundraiser and dinner. Last year, we raised $145,000 for our local homeless shelter. 

Your mission is an important one, and I would very much appreciate the opportunity to speak with you about how I can contribute to your team and help you continue to provide the services so vital to our community. Thank you for your consideration.

John Bigham  (signature hard copy letter)

John Bigham

When you're sending an email cover letter  (see below)  your contact information should be listed after your signature.

What to Include in an Email Cover Letter

The body of an email cover letter should contain the same information as a document cover letter, but two big differences are the subject line and your contact information.

Many employers ask that specific information be included in the subject line , and you must follow those instructions carefully. Contact information should be included with your electronic signature.

What Not to Include in a Cover Letter

Some things don't belong in a cover letter. Don't go overboard. Including too much information can hinder your chances of getting an interview.

Keep your letter concise and focused, and don't include extraneous details.

Resume Title: Crafting Your Professional Identity

Published on August 8th, 2024

A resume title to many may seem just an identification tag, but actually it is much more: a strategic tool for instant capturing of the hiring manager's attention, with clear revelation of your professional identity. In today's competitive job market, a well-constructed resume title sets the tone for your entire resume by highlighting your qualifications and making you differentiate from the crowd.

Understanding the Importance of a Resume Title

Think of your resume title as the headline. Like the headline in a newspaper, it's set to spark interest and give readers an instant idea of what they might want to know. Unlike a resume objective or summary, which supply readers with a quick overview of your career goals and qualifications, the resume title is a banner headline at the top of your resume. It lets them know where the most important part of the document is. The Key Features of a Good Resume Title

A winning resume title should be

• Brief: Short and sweet. A few words will cut it to drive a point across with effect.
• Specific: Tailor it to the job you're applying for. Use keywords and phrases from the job description to show you're a perfect fit.
• Efficient: Emphasize your most relevant skills and experiences with words. Set an effective tone from the very beginning.

Common Pitfalls to Avoid

• Generic Titles: Yes, avoid generics like "Experienced Professional" or "Seeking New Opportunities." Neither of those things says anything about your qualifications.
• Overly creative titles: While it is fun to create a little creativity, it needs to stay professional. In other words, avoid anything that could confuse or distract the reader.

Crafting Your Winning Resume Title

• Reflect on core strengths: What are your top skills and greatest accomplishments?
• Tailor to the Job: Take keywords and phrases from the job description and incorporate them into an applicable title. 
• Professional tone: Your title should be clear, concise, and relevant to the industry and job grade. Adhere to these, and you will be assured of getting a Resume title that will make you stand out and get your dream job.

Examples of Good Resume Titles

Here are some examples of how a well-crafted resume title can quickly convey your expertise and targeted professional role:

• Marketing Specialist: "Senior Digital Marketing Specialist with 5+ years Search Engine Optimization Experience"
• IT Manager: "Head of IT in Infrastructure Transformation Experienced" Sample: "Inclusive Learning Certified and Dedicated Elementary Educator"

As you can see, these titles are concise, specific, and impactful. They clearly communicate the individual's professional role and highlight their key skills and experience.

Making Your Resume Title Work with the Rest of Your Resume

Your resume title should be more than just a standalone statement. It should complement the narrative of your resume as a whole. Here are some tips for integrating your title effectively:

• Brand Consistency: The tone and style of your résumé should not be different from its title down to the body.
• Visual distinction: Make your title stand out visually by using a different font or size, but ensure it remains easy to read and professional.

Testing and Tuning Your Resume Headline

To achieve the most effective resume title:

• Solicit feedback: Get your mentors, peers, and career counselor to comment on several different versions.
• A/B testing: If possible, experiment with different titles in your job applications to see which ones get more responses.

Expert Tips

• SEO optimized: Industry specific keywords in the title increase visibility with job search engines and applicant tracking systems (ATS).
• Adaptability: Be ready to update your title with changing and evolving skills and experience, or in accordance with market trends.

A well-constructed resume title can impact the recruiter's perception of your application. With more time, one can make a concise, specific, and impactful title that not only communicates their qualifications but also shows the industry requirement understanding and gives a good first impression. Connect with HireQuotient's AI Resume Builder Ready to take your resume to the next level? HireQuotient's AI Resume Builder can help you generate tailored resume titles that resonate with hiring trends and job specifics. With our powerful tool, you can create a polished, professional resume that will help you stand out from the competition.

Thomas M. A.

A literature-lover by design and qualification, Thomas loves exploring different aspects of software and writing about the same.

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CEO Reveals The 5 Red Flags That Make Her Throw Out A Resume After Reviewing It For Less Than A Minute

If you’re looking for a job, consider re-working your resume with these tips in mind..

• Zayda Slabbekoorn

Written on Sep 01, 2024

As the CEO of a telemedicine company, TikTok creator @youngmamaceo shared the "red flags" she’s noticed on candidate resumes that essentially ruin their chances of landing an interview — in as little as 30 seconds into the process. 

"We are currently looking for a director of marketing," she said in a recent video. "I put the job up on Indeed, and we got about 500 applicants in a week… I'm going through all these applications myself as the CEO. I take about a minute, on average, to review each."

@youngmamaceo 3 red flags on resumes - from someone that looked at 500 resumes this week ‼️ What resume red flags have you seen? #hr #hiringtips #wfhlife #mama #ceomom #resumebuilder #marketingjob #jobsinmarketing #hiring ♬ original sound - ceomama

To streamline the process and find the perfect candidate, she said she’s been forced to “throw out” resumes at a moment’s notice — all because of a few specific “red flags” that most job seekers don’t know about.

RELATED:  Man Used A Resume Filled With Nonsense & An Offensive Name To Apply For 100 Jobs — He Got 29 Calls For Interviews

Here are the 5 red flags that will get your resume thrown out in under a minute, according to a CEO:

1. using the word ‘spearheaded’ in job descriptions.

While it seems to be a personal vendetta against the word, the CEO said the word “spearheaded” is an immediate turn-off for her when reviewing potential candidates. Especially when reviewing upwards of 500 resumes at a time, it’s the small and simple choices job seekers make on their resumes that can make all the difference.

“Does anyone actually use the word ‘spearheaded’ in their typical vernacular? No,” she said, condemning the usage of “fancy” words in job descriptions. While it might not be the only reason she trashes a resume, it’s usually a clue-in to the usage of AI technology or ChatGPT on a candidate’s resume.

While these AI services can be extremely useful for candidates trying to apply to multiple jobs in a short period of time, they should not be utilized to write your entire resume or cover letter. Consider using them as inspiration for weaving job description keywords into your original writing or brainstorming unique ways to stand out in the application process.

2. People who’ve ‘job hopped’ consistently

Another “red flag” this CEO pointed out is candidates who’ve clearly “job hopped” several times in the past few years. “If you have hopped jobs four times in the past 6 years… it’s just not consistent enough,” she explained. “I’m really looking for stability and someone who’s committed to the job.”

Considering the pandemic-related struggles and massive lay-off campaigns in corporate and creative industries across the board, many commenters felt compelled to argue in about this “red flag.” 

Switching jobs frequently isn’t always a sign of an uncommitted worker — rather one that prioritizes their work life balance, a healthy culture, and finding “the perfect fit.”

@kyyahabdul Another repost: I’ve gotten over 100 comments asking how to Job hop! MAJOR DISCLAIMER: I do NOT reccommend job hopping right now. The economy is not stable enough to be doing all that #jobhopping #howtojobhop #jobhoppingtrend #careeradvice #careeradviceontiktok ♬ original sound - Kyyah Abdul

RELATED:  Boss Uses ‘Wobbly Chair Test’ In Every Interview And Avoids Hiring Job Candidates That Fail

“You should be more mindful of contractors who didn’t have the option for stability,” one wrote. “A lot of jobs can also bring a lot of perspectives.”

Clarifying in the comments, she suggested candidates provide a “reason for leaving” in their resumes — not only to help explain “job hopping tendencies,” but to give insights into their job roles (like freelancer, versus full-time employee). “Budget cuts wouldn’t be an applicant’s fault,” she said. “I’m okay with it if there’s a reason.”

3. Niche or unrelated job titles

“If I’m looking for a director of marketing and someone applies with a job title of ‘social media strategist,’ I’m throwing you out,” she said. “That’s not what I’m looking for. You have to change the job titles … If I’m looking for someone that can do a lot of things in marketing, but you tell me you’re good at one thing — that’s not good.”

While it sounds shady to change job titles on a resume, there are ways to do it. You’re not completely changing your title role to seem more experienced or pretend to be more senior at the company — you’re just tailoring it to include the experience you want to convey.

For example, consider including only the name of the team you worked on or tailoring your job title to be more representative of the progress you’ve made. Whether it aligns with your previous job’s true title or not, you’ll have a chance to clarify in the interview.

“You can always edit for clarity and communication so long as you're not misleading or misrepresenting your background or experience,” career coach Bruce Eckfeldt told Forbes . “Focus on the responsibilities and accomplishments and de-emphasize the titles.”

4. Limited availability for a job interview

She explained, “If you’re not available for an interview for a month or want to take six weeks off between your previous role and this one, — just no!” 

Considering the shadiness of many companies, and their tendencies to “waste” applicants' time throughout the process, it’s not surprising that commenters were upset by this “red flag.” Not only is it completely reasonable to “casually” do a job search — especially if you’re stuck in a toxic work environment — but it’s “insane” to some that she’d expect every candidate to be ready to meet her demands.

“This is narrow-minded,” one argued. “The perfect candidate won’t fall into your lap… sometimes you have to remember that they’re human, with human needs and asks.”

5. Chat GPT clearly wrote the resume

“Tell me about your experience in your own words,” she said. “I don’t want to see a bot explaining it.”

Lastly, this CEO’s red flag is one that many job coaches, experts, and executives have warned candidates about following Chat GPT’s massive growth in popularity — write your resume in your own words and with vocabulary that makes sense to you.

Authenticity can easily be stolen from an application or resume by Chat GPT, and believe it or not, recruiters, HR staff, and executives can quickly spot the opening introduction sentence that’s been used hundreds of times in your resume or cover letter. Use it as a starting point to brainstorm, and then add your own personality before submitting.

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Zayda Slabbekoorn is a News & Entertainment Writer at YourTango who focuses on health & wellness, social policy, and human interest stories.

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