how to remove outline in presentation

How to add or remove Border from Text Box in PowerPoint

A Shape Format tab will appear on your menu bar; click on it.

Where can I find text boxes in PowerPoint?

How do you edit a text box in powerpoint, how do you insert a textbox in powerpoint 2007, shantelanderson@twc.

How to Undo Outlining in PowerPoint

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Outlining text in PowerPoint can make easier to see against a background, especially when using small fonts. In other situations the outlining could cause a contrast issue when viewing and reading the presentation. Removing the outline on text is simple and can be done with single text boxes or covering multiple text boxes at a time. Once undone you can preview the changes and reapply the outlines again if needed.

Scroll to the slide where you want to remove outlining from. In PowerPoint you must remove outlines one slide at a time.

Click and drag the mouse to highlight the text.

Hold "Ctrl" and drag the mouse to highlight text in other text boxes on the same slide. This is the only way to highlight multiple text boxes.

Click on the "Format" tab and select the "Drawing Tools" menu.

Click the "Drop-Down" menu. It appears as a small "A" icon that just has the outline on it. It is the third menu under "Drawing Tools."

Select "No Outline" under the options. All of the highlighted text will now automatically remove the outline.

Repeat these steps on additional slides to remove the outlining.

• Microsoft Office Support: Add or Delete a Fill, Outline, or Effect for Text or WordArt
• If you decide to keep the outlining, go to "Edit" and "Undo" right after you remove it. This will reverse the process.

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The Outline View in PowerPoint (Ultimate Guide)

• PowerPoint Tutorials
• Miscellaneous
• December 5, 2017

This ultimate guide to the Outline View will catch you up to speed on the best ways to use the Outline View in PowerPoint.

There are a variety of different ways you can use the Outline View in PowerPoint to create, review and rearrange your content, all detailed below.

Table of Contents

What is the outline view in powerpoint.

It’s simply a way to view your presentation based solely on the text found within the content placeholders of your slides.

For example, you can see the difference between the views in the  SAME deck below – the one on the left is the Normal View (thumbnail view), the one on the right in the Outline View.

And beyond simply showing the outline of your presentation, there are a number of tricks, shortcuts and PowerPoint hacks to BEND the Outline View to do your beck and calling.

You can slowly scroll down the page and soak up all of this PowerPoint goodness, or use the table of contents on the left to jump around to some of the advanced topics.

Switching to the Outline View in PowerPoint

There are three different ways to open (or switch to) the Outline View in PowerPoint, both described below.

Option #1. My favorite way to switch to the Outline View in PowerPoint is the CTRL + SHIFT + TAB   keyboard shortcut.

This shortcut opens and/or closes the outline view, displaying either the normal thumbnail view of your slides or the outline view of your content.

Notice how in the outline view (pictured above), instead of seeing the thumbnail preview of the slides (with the respective graphics) you only see the text that is in the  content placeholders .

And this makes a BIG difference!

The text you type into normal shapes and text boxes will NEVER show up in the Outline View, only the text that is the content placeholders that are set on the Slide Master.

Open the outline view #2

Another way you can open the outline view is by simply clicking the Normal icon at the bottom of your PowerPoint workspace.

• Clicking the icon once will open the outline view (assuming your notes pane is already open)
• Clicking the icon a second time will close the outline view, returning you to the thumbnail view.

If your notes pane is not open, you will need to click the icon an extra time before moving to the outline or thumbnail view.

Outline View NOT showing text?

Only text that is typed into content placeholders will show up in the outline view.

What’s a content placeholder?

Content placeholders are objects that you (or someone) set on the slide master of your presentation. These are objects like titles, subtitles and any other ‘type to add text here’ type of objects.

These types of placeholders can only be set on the Slide Master, and it’s only the text typed within these placeholders that shows up in the Outline View of your presentation.

So if you move to the Outline View (CTRL + SHIFT + TAB) and don’t see your slide’s text there, it means that your text is not in a content placeholder, it’s likely in a normal shape or text box that has been added to your presentation.

All of the other normal shapes and text boxes that you add to your presentation in the normal view, WILL NOT show up in the outline view of your presentation (no matter what you do).

Drafting an outline in PowerPoint

The MOST IMPORTANT keyboard shortcut to remember when drafting an outline in PowerPoint is:

New Slide Shortcut in PowerPoint, Ctrl plus Enter

Ctrl + Enter

This is your one stop shop for jumping between your content containers (regardless of how many you have) either in the Outline View or the Normal View of your presentation.

In the picture below you can see the different numbers in the Outline View on the left and follow the arrows to the right to see how they line up with the content containers on the right.

CTRL + ENTER allows you to jump between these containers without taking your hands off of the keyboard.

This shortcut works both in the Normal View in PowerPoint – jumping between content containers – and the Outline View in PowerPoint.

Once you run out of content placeholders to type text into, hitting CTRL + ENTER again gives you a new blank slide to work with.

Outline View Keyboard Shortcuts

Besides the CTRL + ENTER keyboard shortcut described above, there are a number of other Outline View shortcuts, most of which involve the ALT + SHIFT keys (making them easier to remember)

When using the Outline View shortcuts, remember that for most of them to work (like collapse groups ALT + SHIFT + 1 and expand groups ALT + SHIFT + 9) you need to rotate to the Outline View to activate it.

To rotate (or activate) the Outline View is to first open the outline view (CTRL + SHIFT + TAB) and then rotate active panes counterclockwise (SHIFT + F6).

If you are brand new to shortcuts, my advice is to just first start with the open/close Outline View shortcut (CTRL + SHIFT + TAB). If you are an intermediate to advanced user and will be frequently using this view, then it’s worthwhile learning how to activate and navigate this view entirely from your keyboard.

Resetting your text formatting

If for whatever reason you forget to paste your content as Text, you can always reset your slide (either in the Normal View or Outline View) to refresh your default formatting.

To do so simply select your text (or slides in the Normal View), navigate to the Home tab, and in the Slide group section select Reset .

Resetting your slides does two things simultaneously:

• It forces all of your content placeholders back into their original position, defined by their position on your Slide Master (this is useful if something accidentally gets moved out of place).
• It forces all of your text back to its original text formatting, as defined by the Slide Master and Theme.

How to print the outline view in PowerPoint

Another overlooked feature of the Outline View is that you can print it.

This is useful when you have a large presentation and you simply want to see what it looks like based on the Titles, sub-titles and other content placeholders….basically your slides minus all of your graphics, pictures, etc.

To print your outline view, simply follow these steps.

1. Navigate to the Print Options

On your keyboard, hit CTRL+P to open up the print options for your presentation.

2. Navigate to the Outline View

Within the print options, select the ‘Full Page Slides’ dropdown (the default setting) and within the menu in the upper right-hand corner, select the Outline View.

Once the outline view is selected, you’ll see a print preview of your slides on the far right.

As shown in the picture above, by default the Outline View is a default blank layout, but you can customize this as I will show you in the next section.

For additional help printing your PowerPoint slides as handouts, check out our guide here .

To learn how to convert your presentation outline into the PDF file format, see our guide here .

Customize the Outline View

If you frequently print the Outline View of your presentation, you can customize it with your own personalized branding (colors, logos, etc.).

This is particularly useful if you plan on sending the print out of the Outline View around. To customize your Outline View, follow these steps.

Step #1. Navigate to the Handout Master

There are two ways to do this:

• From the view tab, select the handout master icon.
• Holding the SHIFT key on your keyboard, click the slide sorter command at the bottom of your screen.

This Shift + Slide Sorter shortcut is a hidden shortcut.

2. Navigate to the Outline View framework

Within the Handout Master view, open up the slides per page drop-down.

So this is where you can select the different formats of your slides when printing them as handouts, depending on how many slides you plan to print per handout.

These options line up directly (plus some like the Notes Page ) with the handout print options available as showing in the picture below.

Within the drop down, simply select the Outline View at the bottom to open up the Outline View format.

3. Customize your Outline View

Just like working with any normal slide, in this Handout Master Outline view, you can add your own personal customizations like your logo, design elements, extra text, etc.

In the example below I’ve added the Nuts & Bolt log in the upper right-hand corner and a simply gradient colored rectangle down the left-side of the page. You don’t have to do anything too fancy…a little effort will go a long way and shock most people.

Using the Outline View in Word and PowerPoint

There are two ways to get an outline from Word into PowerPoint.:

• Import the Outline from PowerPoint which allows you to add the slides to an existing presentation
• Open the Outline directly in PowerPoint creating a brand new presentation

If you are using a Mac, you need to use the Rich Text file Format (.rtf). See instructions for how to do this on  Microsoft’s website here .

Import a Word Outline into PowerPOint

Importing your slides like this will add any new slides to the current presentation you are working in. Don’t worry, none of your other slides will be affected.

To learn about the common mistakes that happen when converting Word to PowerPoint, see our post here .

1. Navigate to the ‘Slides from Outline’ command

From within your presentation, navigate to the Home tab, open the New Slide drop down and at the bottom of the dialog select Slides from outline… to open the File Navigation dialog box.

2. Find your Word document

Within the dialog box, find your Word document and select ‘Insert’.

To fix this, you need to use the Title style and Heading 1 styles in Word.

Don’t forget to format your presentation

Importing an outline like this is a great way to jump start your presentation building process, but don’t stop here.

Your outline will always import in the most DEFAULT blank presentation style with only the Title and Content container slide layout.

This default look DOES NOT make for an effective presentation, so you will want to make sure to apply a theme and work on incorporating visuals like charts, tables, pictures, etc. to make your presentation more effective.

Opening an outline in PowerPoint

Instead of importing your outline, you can open your outline directly in PowerPoint to start a brand-new presentation.

To do so, follow these simple steps.

1. Go to the Open File dialog box

Within PowerPoint, either navigate to the File tab, Open and select Computer or on your keyboard simply hit CTRL + F12.

Using either method, the navigation dialog box opens up.

2. Change the file type you are searching for

Within the Open File dialog box, in the lower right-hand corner change the file type you are searching for from PowerPoint files to All Outlines .

3. Find your outline document

Find your outline document (I usually just save mine in Word) and click okay.

Note, if you are using a Mac, you need to save your Word document in the Rich Text File (.rtf) format.

If your outline is formatted correctly, your text will import correctly in the title and content container placeholders. If not formatted correctly, each line of text from your outline will import as its own individual slide.

Final Thoughts

So those are all the different ways you can use the Outline View in PowerPoint to quickly build and edit your PowerPoint presentations.

If you end up using the Outline View a lot, I highly recommend learning the keyboard shortcuts for it. Shortcuts are the fastest way to double your productivity in PowerPoint (no joke).  For a full list of our favorite keyboard shortcuts in PowerPoint, read our guide here .

If you enjoyed the depth and detail of this blog post, you can learn more about boosting your PowerPoint skills with us here .

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About the author.

This Post Has 4 Comments

I apologize if this is obvious and I’m missing it.

But I don’t see anything about the browser-based version of Powerpoint.

Is that because the Outline feature simply does not exist there?

Hi Edward. Yes, unfortunately the Outline View does not exist in the online version of PowerPoint. It’s a very watered down version and I mostly use it to edit existing documents or present, rather that build out a presentation.

Wish I had a better answer for you, but thanks for the question.

I think you meant Ctrl+Shift+Tab rather than Alt+Shift+Tab, in your first mention of that shorcut. Thanks for the helpful article!

Yes, thank you for that (that was a typo on my end)! You are correct, Ctrl+Shift+Tab is the shortcut for the Outline View :). Cheers!

Comments are closed.

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How to Outline Text in PowerPoint [A Complete Guide]

PowerPoint is a powerful tool for crafting compelling presentations. One feature that can truly enhance your slides is outlining text. This guide delves into the significance of text outlining in PowerPoint, offering you step-by-step instructions and expert tips to create visually stunning presentations.

Part 1 How to Outline Text in PowerPoint

Outlining text in PowerPoint can help emphasize and highlight important information in your presentations. Follow these steps to learn how to do it effectively.

Step 1: Open Your PowerPoint Presentation

Launch PowerPoint and open the presentation you want to work on.

Step 2: Select the Text

Click on the text box containing the text you want to outline.

Step 3: Go to the 'Format' Tab

In the ribbon at the top, navigate to the 'Format' tab.

Step 4: Access the 'Text Outline' Options

Locate the 'Text Outline' option. Click on it to reveal a dropdown menu.

Step 5: Choose Outline Color

From the dropdown menu, select the color you want for the text outline.

Step 6: Adjust Outline Weight (Optional)

If needed, you can further customize the outline by selecting 'Weight' and choosing a thickness.

Step 7: Review the Outline

Take a moment to review the outlined text in your presentation.

Tips for Outlining Text in PowerPoint:

Contrast is Key: Ensure the outline color contrasts well with the background color for better visibility.

Avoid Overuse: Don't outline all text; reserve it for key points or headings.

Consider Font Size: Larger text benefits most from outlining to enhance readability.

Test for Readability: View your presentation from a distance to ensure the outline is clear and not too distracting.

Remember, effective outlining can significantly enhance the visual impact of your presentation. Experiment with different colors and weights to find what works best for your specific slides.

Part 2 How to Edit Text Outline in PowerPoint

Editing the text outline in PowerPoint allows you to customize the appearance of your text. Follow these steps to change the outline color and fill the text with different colors.

Change the Color of Text Outline:

Step 1: Select the Text with an Outline

Click on the text box that has an outline you want to change.

Step 2: Go to the 'Format' Tab

Navigate to the 'Format' tab in the ribbon at the top.

Step 3: Access the 'Text Outline' Options

Locate the 'Text Outline' option and click on it to reveal the menu.

Step 4: Choose a New Outline Color

From the dropdown menu, select the new color you want for the text outline.

Step 5: Review the Changes

Take a moment to review the updated text outline.

Text Fill (Fill Your Text with Different Colors):

Step 1: Select the Text to be Filled

Click on the text box you want to fill with color.

Navigate to the 'Format' tab in the ribbon.

Step 3: Access the 'Text Fill' Options

Locate the 'Text Fill' option and click on it.

Step 4: Choose a Fill Color

From the dropdown menu, select the color you want to fill the text with.

Take a moment to review the text with the new fill color.

Remember, customizing the outline and fill of text can greatly enhance the visual appeal of your presentation. Experiment with different colors and combinations to find the best fit for your specific slides.

Part 3 How to Remove Text Outline in PowerPoint

If you've decided to remove the outline from your text in PowerPoint, follow these steps to achieve a clean and streamlined look.

Click on the text box that currently has an outline.

Step 4: Choose 'No Outline'

From the dropdown menu, select the option that says 'No Outline'.

Take a moment to review the text without the outline.

To remove the outline from multiple pieces of text, select all of the text and then follow the steps above.

To remove the outline from all of the text on a slide, click the Slide Master tab on the ribbon.

In the Slide Master view, click the Slide Master slide.

Follow the steps above to remove the outline from the text on the slide master.

By following these steps, you can easily remove text outlines in PowerPoint.

Part 4. Best Free Alternative to PowerPoint – WPS Presentation

WPS Office is a comprehensive productivity suite that offers a viable alternative to Microsoft Office. With its intuitive interface and wide range of features, WPS Office is a powerful tool for creating and managing documents, spreadsheets, and presentations.

How to Download WPS Office:

Step 1: Visit the Official Website

Go to the official website of WPS Office by typing www.wps.com in your web browser.

Step 2: Navigate to the Download Section

Look for the 'Download' or 'Get WPS Office' section on the homepage.

Step 3: Select Your Operating System

Choose the version that corresponds to your operating system (Windows, Mac, Linux, etc.).

Step 4: Initiate the Download

Click on the download button and follow the on-screen instructions.

Step 5: Install WPS Office

Once the download is complete, locate the downloaded file and run the installer. Follow the installation prompts.

Open PowerPoint Using WPS Office:

Once you have WPS Office installed, follow these steps to open PowerPoint presentations:

Step 1: Launch WPS Presentation

Locate and open the WPS Presentation application on your computer.

Step 2: Open an Existing PowerPoint File

Click on 'File' in the menu bar and select 'Open'. Browse your computer to find the PowerPoint file you want to open.

Step 3: Edit and Save

You can now edit the presentation using WPS Presentation. Any changes made will be saved in the WPS file format.

Benefits of Using WPS Office:

WPS Office offers a range of advantages, making it a compelling alternative to PowerPoint. Here are some key benefits:

Cross-Platform Compatibility: WPS Office works seamlessly on Windows, Mac, Linux, Android, and iOS, providing a consistent experience across devices.

Free Templates: It comes with a wide selection of free templates for presentations, documents, and spreadsheets, saving you time and effort in designing from scratch.

Mac-Friendly Interface: WPS Office is optimized for Mac users, ensuring a smooth experience on macOS.

High Compatibility with Microsoft Office: WPS Office is fully compatible with Microsoft Office file formats, ensuring easy collaboration with users of MS Office.

Advanced Features: It offers a suite of advanced features, including PDF editing, tabbed browsing, and built-in spell check.

In addition to WPS Presentation, WPS Office also includes a word processor, spreadsheet, and PDF editor. This makes it a comprehensive suite of office tools that can meet all of your document creation needs.

If you are looking for a free alternative to PowerPoint, WPS Office is a great option. It offers a wide range of features that are similar to PowerPoint, and it is fully compatible with PowerPoint files.

FAQs about how to convert PowerPoint to google slides

How do you outline an area in powerpoint.

To outline an area in PowerPoint, follow these steps:

Step 1: Insert a shape from the "Insert" tab.

Step 2: Draw and adjust the shape to cover the area.

Step 3: Format the shape, choosing outline color and style.

Step 4: Optionally, adjust fill color or other details.

Step 5: Save your presentation.

This creates a clear visual separation on your slide.

How do you outline a graphic in PowerPoint?

To outline a graphic in PowerPoint, here's a simple guide:

Step 1: Select the graphic you want to outline.

Step 2: Go to the "Format" tab in the Ribbon.

Step 3: Click on the "Shape Outline" dropdown menu.

Step 4: Choose the color and weight of the outline.

This will add a border around your graphic, making it stand out on the slide.

How do you convert a PowerPoint presentation to Google Slides?

To convert a PowerPoint presentation to Google Slides, follow these steps:

Step 1: Open Google Drive ( drive.google.com ) and sign in to your Google account.

Step 2: Click the "+ New" button on the left-hand side and select "File upload."

Step 3: Locate and select the PowerPoint presentation file from your computer, then click "Open."

Google Drive will upload the file. Once uploaded, follow these additional steps:

Step 1: Right-click on the uploaded PowerPoint file and select "Open with" > "Google Slides."

Step 2: The PowerPoint presentation will open in Google Slides.

Now, you have successfully converted a PowerPoint presentation into Google Slides. Remember to review the presentation for any formatting adjustments that may be needed, as some features may not translate perfectly between the two platforms.

In this comprehensive guide, we've delved into the art of outlining text in PowerPoint, providing clear steps and valuable tips for creating impactful presentations. Additionally, we've spotlighted the advantages of utilizing WPS Office as an alternative to PowerPoint. With its robust features and seamless compatibility, particularly with Mac systems, WPS Office emerges as a powerful tool to enhance your presentation experience. Remember, a successful presentation isn't just about content—it's about engaging visuals and effective communication. Elevate your presentations with WPS Office and captivate your audience. Happy presenting!

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How to remove a fragment of a shape in PowerPoint?

But none of the Merge Shapes could achieve it.

So how to do it properly?

• microsoft-powerpoint

2 Answers 2

Use the Pie shape tool

Draw a Pie just as you would a circle (hold down shift to make it same width and height). Grab the yellow marker to adjust the size of the segment that is removed from the complete circle.

Change the fill and line colour as for any other shape, then choose "Edit Points" from the right-mouse context menu.

Select one of the straight segments and choose "Delete Segment" from the right-mouse context menu.

If the other "straight" segment now changes into a curved line (it does on my version of PowerPoint), right-click and change it into a "Straight Segment" before proceeding.

Now at this point, I don't understand why PowerPoint doesn't allow you to delete the other straight segment, but so long as it is a straight segment, you can just move the point in the centre of the circle to be exactly on top of the point at the other end of the straight segment to essentially remove that segment. It may be that newer versions of PowerPoint don't have this quirk.

Finally click anywhere outside the shape to exit from "Edit points" mode.

• Wonderful! The next segment can be deleted by "delete point" –  lanselibai Commented Aug 3, 2020 at 14:53
• Glad that worked for you. My version of PowerPoint doesn't allow "Delete Point" but I am happy to hear that it's fixed in newer versions. –  Morag Hughson Commented Aug 3, 2020 at 15:01
• 1 This is fantastic! At first I glanced past this answer as I thought it was specific to ovals and circles, but it worked great to remove one side of a box (actually, a box with two rounded corner, to make it look like a rounded square bracket). –  Steven C. Howell Commented Aug 3, 2022 at 18:02
• Happy it helped @StevenC.Howell - The original question was asking about circles, so that is why the answer was written with that slant. –  Morag Hughson Commented Aug 4, 2022 at 5:57

A possible solution:

• Add the circle then a rectangle.

• Change the Shape fill and Shape Outline colors f the rectangle to White.

• Group both shapes, so they move together if/when you move the circle.

• The white rectangle still exists, which causes problems for my subsequent drawing. –  lanselibai Commented Aug 2, 2020 at 18:12

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How to Outline Text in Powerpoint: A Step-by-Step Guide

Outlining text in PowerPoint is a breeze once you know where to look. Simply select the text you wish to outline, then navigate to the “Format” tab. Click on “Text Effects”, followed by “Outline”, and choose your desired outline color and weight. And voilà, your text now stands out with a sleek outline!

After you outline your text, it will appear more prominent and eye-catching on your slides, which can be particularly useful for titles, headings, or any text you want to emphasize.

Introduction

Have you ever found yourself squinting at a PowerPoint presentation, trying to read the text that just seems to blend into the background? Or maybe you’re the one giving the presentation, and you want to make sure your audience can clearly see and understand each point you’re making. Enter the art of outlining text in PowerPoint.

Outlining text can make your words pop off the screen, providing a clear distinction from the background and ensuring your message is received loud and clear. It’s a simple yet powerful tool in making your presentation look professional and polished. Whether you’re a student presenting a project, a business professional pitching to clients, or a teacher trying to engage your class, knowing how to outline text can make all the difference. So, let’s dive in and learn how to make your words stand out!

Step by Step Tutorial: How to Outline Text in PowerPoint

Before we get into the nitty-gritty, let’s first understand what these steps will help you achieve. By following the steps below, you will be able to add an outline to your text, making it more visible and impactful on your PowerPoint slides.

Step 1: Select the Text

Begin by clicking on the text box containing the text you want to outline.

Selecting the text is the first step because you need to tell PowerPoint which text you want to modify. Make sure you click on the actual text box and not just somewhere on the slide. If you’re working with multiple text boxes, you’ll need to repeat these steps for each one you want to outline.

Step 2: Navigate to the Format Tab

After selecting the text, go to the “Format” tab on the PowerPoint ribbon.

This step is where the magic begins. The “Format” tab is your gateway to all the text formatting options PowerPoint has to offer, including the outline feature.

Step 3: Click on Text Effects

In the “Format” tab, look for the “Text Effects” button and click on it.

The “Text Effects” button is a little treasure trove of options that can make your text do some pretty cool things. But for now, we’re focused on the outlining part.

Step 4: Choose Outline

In the “Text Effects” menu, hover over “Outline” to see the outline options, and then click on your choice of outline color and weight.

The outline color is the color of the outline itself, while the weight is how thick or thin you want that outline to be. You can choose from a range of colors and weights to find the perfect look for your text.

Additional Information

When it comes to outlining text in PowerPoint, there are a few extra tidbits that can enhance your experience. For instance, did you know that you can also create custom outline colors? If the default options don’t suit your fancy, simply click on “More Outline Colors” for a full spectrum of choices. Additionally, you can even apply gradient outlines for a more dynamic effect.

Another tip is to consider the background of your slides when choosing your outline color and weight. You want to create enough contrast to ensure readability but also maintain a harmonious color scheme. Also, don’t forget that you can apply transparency to your outline, which can sometimes result in a more subtle but equally effective emphasis.

Lastly, remember that less is often more. Outlining every piece of text on your slide might overwhelm your audience. Use outlines strategically to highlight the most crucial information or to make titles and headings stand out.

• Select the text you want to outline.
• Navigate to the “Format” tab.
• Click on “Text Effects”.
• Choose your desired outline color and weight from the “Outline” options.

Frequently Asked Questions

Can i apply an outline to text in all versions of powerpoint.

Yes, most versions of PowerPoint offer the ability to outline text, but the steps might differ slightly depending on your software version.

Is it possible to outline text in PowerPoint on a Mac?

Absolutely! The steps are essentially the same as on a PC, so Mac users can outline their text with ease.

Can I remove the outline from the text later?

Definitely. Just follow the same steps and choose “No Outline” from the outline options to remove it.

Will the outline show up when I print my slides?

Yes, the outline will be visible on printed slides, making your text stand out even on paper.

Can I save a text style with an outline as a default for future presentations?

While you can’t set it as a default, you can save a text box with the desired style as a template and copy it into future presentations.

Mastering the task of outlining text in PowerPoint can give your presentations that extra oomph they need to captivate your audience. It’s a tool that, when used wisely, can take your slides from mundane to memorable.

Remember, the key to successful text outlining lies in balance. Use it to highlight, not to overshadow. With this newfound knowledge, your next presentation is sure to be a hit. Happy outlining!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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Home Blog PowerPoint Tutorials How to Use Outline View in PowerPoint

How to Use Outline View in PowerPoint

PowerPoint provides different views to help presenters manage their presentations and PowerPoint templates . The Normal view is often used when creating presentations, the Slide Sorter view helps sort slides easily, the Reading view gives ease of reading the slides for review purposes, whereas the Slideshow mode is used for presenting presentations. Similarly, if you need to review and manage your outlines, the Outline View in PowerPoint is the right option.

How to Switch to Outline View in PowerPoint

By going to View -> Outline View , you can see the outline for your presentation. This view displays the presentation as titles and text within slides to give you an overview of the slide content.

The PowerPoint Outline View can also help to define the structure of your presentation beforehand, or review your slides after you have created a basic outline and need to start working on your slides. This can help you review if the outline makes sense. You can also use it during or after the completion of your presentation for the same purpose.

There are numerous handy options in the PowerPoint Outline view accessible via the right-click context menu. This includes options to expand or collapse the list and delete, move, or add new slides.

How to Print an Outline of the Presentation

To print an outline for your slides, go to File -> Print and select Outline via Settings . Select the printer and click Print .

Outline View in PowerPoint is a view that displays your presentation in the form of titles and text outlines, allowing you to manage and review the structure of your slides.

To switch to Outline View, go to the View tab and select “Outline View.” This will display your slides as an outline of titles and text.

Outline View helps you easily review the structure of your presentation, manage content, and ensure that the flow of your presentation is logical. It also allows you to quickly move, add, or delete slides and text.

Yes, you can edit your slide titles and text directly in Outline View, which can help streamline the process of organizing and refining your presentation content.

To print an outline of your presentation, go to File -> Print, then select “Outline” in the Settings dropdown. Choose your printer and click “Print.”

The right-click menu in Outline View offers options to expand or collapse the outline list, add, delete, or move slides, and adjust the text within the outline.

You should use Outline View when you want to focus on the structure of your presentation, review your slide content in a simplified form, or make adjustments to the organization of your slides.

Final Words

When designing your presentation outline in PowerPoint, a few considerations should include the title, introduction to your topic, subheadings, the number of slides you intend to use, a summary of your slides to make your content memorable with key action points, and a conclusion. The Outline View in PowerPoint can be a good option to review the basic outline for your presentation to remain on track when working on your slides.

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• PowerPoint Notes

Hiding Slide Titles in PowerPoint

Slide titles are very important. First of all, they identify a slide. Secondly, they provide structure to your presentation, because anyone who uses PowerPoint’s Outline view will not be happy to see slides without titles, as shown in Figure 1 , below. Look for the highlighted red areas–these are devoid of any titles.

The main reason people don’t type anything within their slide title placeholders is not that they don’t need a title. They don’t type anything because they don’t have space on their slides to add a title! And when space is scarce, you will find that slide titles are the first casualty. Here are some scenarios where slide titles may not be very necessary, and many users will select the slide title placeholder and press the Delete button:

• You have a chart of a picture that takes the entire slide space. So you really cannot add a visible title.
• You have a single chart on the slide that already has a chart title.
• You have four charts on the slide that have individual chart titles. An extra slide title needlessly takes significant slide real estate.
• Your slide has a full-screen video.
• Any number of other reasons.

So we looked at scenarios where some users tend to delete slide titles. Other users who are savvier may tend to choose the Blank slide layout since that’s the only slide layout without a Title placeholder. But those same users will evolve after a few weeks, months, or years and come back to say that they do need slide titles after all, but they don’t need them to be visible. In other words, they need hidden slide titles.

Reasons for Invisible or Hidden Slide Titles

So why would anyone need invisible slide titles? Here are some reasons:

1. For Search

This is important if you have large slide decks, and the only search term in the slide is the title.

2. For Accessibility

This is legally implemented in many companies and organizations now. Screen readers need a title to read aloud.

3. For Linking

When you link to other slides in the same presentation or even another presentation, you can choose to link to a particular slide in the middle of a presentation, and the Insert Hyperlink dialog box shows you all the titles (see Figure 2 ). If you chose not to have a slide title, you’ll have a difficult time in choosing the right slide you want to link to.

Troubleshooting: Did you know that some versions of PowerPoint (not the newest ones) will cause your links to fail if the Slide Title has a comma? In case you see any such behavior, PowerPoint MVP Steve Rindsberg has a VBA-based resolution on his PowerPoint FAQ site: Convert Commas in Slide Titles to a “Safe” Character to Avoid Hyperlink Problems .

4. For Custom Shows

When you create custom shows, the Define Custom Show dialog box shows no slide thumbnails, as shown in Figure 3 . All you see is slide titles. If you chose not to have slide titles, you would have a tough time deciding which slides need to be part of your custom show.

5. For Slide Management

You may use a SharePoint slide library or a third-party slide management service such as SlideSource or Shufflrr . These tools like slide titles.

6. For Export

You may export your deck to HTML5, an LMS, SCORM, or any industry standard that needs each slide to possess a title.

7. For Locating Slides in SlideShow View

What if you want to jump to a particular slide while delivering your presentation? You can quickly bring up the right-click menu, and choose the Go to Slide option, shown in Figure 4 . This option no longer works in PowerPoint 2016, which replaces this option with the See All Slides option, that shows thumbnails rather than Slide Titles.

8. For Zoom

The PowerPoint Zoom feature in Office 365 versions of PowerPoint lets you auto-create and name sections, based on the Slide Titles, as can be seen highlighted in red within Figure 5 , below.

So clearly, you are going to lose so much, if you did not use proper Slide Titles that existed in a Title placeholder. No, none of these options would work if you inserted a Text Box and used that as a Title. See our Text Placeholders vs. Text Boxes page to understand this difference.

Now how can you have a slide that does not have a visible title, but make sure that a title exists in the outline? I can think of two ways:

1. Duplicate Slide Layouts

You can get over this problem by moving the slide titles off the slide area. But this approach will get those titles back in place, in case you press the Reset button. So clearly, there has to be a more involved solution. Follow these steps:

• Access the Slide Master and then duplicate the Slide Layouts you use in the presentation. To do so, you can right-click each individual Slide Layout in the left pane, and choose the Duplicate Layout option, as shown in Figure 6 , below.

• It’s a good idea to duplicate all Slide Layouts, even the ones you don’t use.
• Make sure you rename all duplicated Slide Layouts with descriptive names that make sense (see Figure 7 ).
• Now select the Title placeholder on the duplicated and renamed Slide Layout, and push it over the Slide Area. This is easily done by holding the Up Arrow key until the placeholder is no longer in the Slide Area, as can be seen in Figure 8 , below.
• Make similar changes to all duplicated Slide Layouts. Remember to leave the Slide Master alone because there may still be occasions when you need a visible Slide Title!
• Close the Slide Master view to get back to Normal view , or even Outline view . Now reapply the new Slide Layouts to all slides where you don’t need a visible title.
• Now you can make sure that all Title placeholders have a real title. Type in what you need within the Title placeholder, and while this title is not visible on the slide itself, it still shows up in the Outline pane, providing you with all benefits of a structured presentation (see Figure 9 ).

2. Use the Selection Task Pane

Another way to hide Slide Titles is via the Selection task pane . Follow these steps to learn more:

• Access the slide, for which you want to hide the Slide Title. Also, bring up the Selection task pane .
• Now locate the “Eye” icon for the slide title in the Selection pane, and click once to hide the Slide Title.
• You will notice that hiding the Slide Title this way does not prevent it from showing in the Outline pane, as can be seen in Figure 10 , below.
• Repeat this process for all slides where you need to hide titles.

While the Selection Pane process works best to hide a few slide titles, the Duplicating Slide Layouts method we explored earlier works best for more involved workflows.

I wish to thank Roger Haight from Microsoft for motivating me to write this post. Also, thanks to my fellow MVPs Dave Paradi , Echo Swinford , Ellen Finkelstein , Nolan Haims , and Steve Rindsberg (listed alphabetically) for providing ideas that made this post better.

Geetesh believes that any PowerPoint presentation is a sum of its elements–these elements include abstract elements like story, consistency, and interactivity — and also slide elements like shapes, graphics, charts, text, sound, video, and animation. He explains how these elements work together in his training sessions. He has also authored six books on PowerPoint and Microsoft Office.

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Filed Under: Techniques Tagged as: Guidelines , Hide Slide Titles , PowerPoint , Techniques , Tutorials

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How to Clear Formatting in PowerPoint? [Step-by-Step Guide!]

By: Author Shrot Katewa

There are times when you receive a presentation that has text formatting all over the place! Meaning, there is perhaps no consistency in the way fonts look across slides. The first step to fixing this type of presentation or a slide is using the “Clear Formatting” tool in PowerPoint!

To clear formatting in PowerPoint, first, select the text on the slide. Then, click on the “Home” ribbon. Next, click on the “Clear All Formatting” button. This button is denoted with an icon that contains an eraser on top of the letter “A”.

In this article, we shall take a deeper look at how you can clear formatting of slides and presentations in a jiffy! Plus, I will also show you how you can clear formatting from all slides in your presentation at once!

So, let’s get started!

What Does Clear Formatting Mean in PowerPoint?

It is important to understand what “Clear Formatting” means in PowerPoint just so that we are all on the same level of understanding before we begin with this article.

Clear formatting in PowerPoint allows you to reset the formatting of text (and some other objects) and revert the formatting of such elements to the default settings. You can use the “Clear Formatting” option to remove multiple fonts, font color, font style, font outline, etc in PowerPoint.

There are multiple ways in which you can format text in PowerPoint . Sometimes, you may not like the way the text has been formatted. Or, perhaps you have received a presentation that has multiple different types of formatting used in the same presentation.

All this just doesn’t give a good user experience to your audience. Thus, the first place to start cleaning up the presentation is to use the “Clear Formatting” tool in PowerPoint.

So, let’s learn more about how to clear formatting in PowerPoint.

How to Clear Text Formatting in PowerPoint?

The process to clear the text formatting has been made simple and quick with the “Clear All Formatting” button present in PowerPoint.

Let’s take a look at the process with some visual references –

Step 1 – Highlight the Text

The first step is to highlight the text that contains the formatting that you want to clear. You can either select partial text with a text box or choose the text box itself (or multiple text boxes) by clicking on it.

For selecting multiple text boxes, press and hold the “Ctrl” key on your keyboard while you click on each text box.

Step 2 – Click on the “Clear All Formatting” Button

The next step really is to click on the “ Clear All Formatting ” button. You can locate this button on the “Home” tab under the “ Paragraph ” section in PowerPoint (check the image above for visual reference).

Here’s how the text shall look once you have used the “Clear All Formatting” button in PowerPoint (check the image above)

How to Clear Formatting on All Slides in PowerPoint?

The above method works great when you have text that you want to clear formatting for on just a single. But, what if your presentation actually contains tens of slides. It will be really cumbersome to go through each slide to fix the formatting of text on all the slides!

Fortunately, there are two ways you can fix this issue. Let’s take a look at both the methods –

Note – Both the methods mentioned below work only if default text placeholders have been used (or default slide layouts have been used) when creating the presentation. If text boxes have been added separately on the slide, you will need to clear the formatting of those textboxes one by one using the method described above.

Method 1 – Using the Outline View

The first method involves using the outline view . Let’s go through the steps one by one.

Step 1 – Open the Outline View

The first step involves opening the outline view in PowerPoint. To do that, click on the “ View ” ribbon in PowerPoint. Then, select the “ Outline View ” option.

Step 2 – Select all the Slides in Outline View

Opening the outline view will convert all the slide thumbnails on the left into a small icon.

Now, select all the slides in the outline view. To do that, you can click on any one slide and press the “ Ctrl+A ” keys on your keyboard (Cmd+A on Mac). Alternatively, you can also use the mouse to select all the slides by dragging the cursor over all slides (just how you would select text in a text box).

Step 3 – Clear Formatting for All Slides

The next step really is to clear the formatting on all the slides! You can do that by simply clicking on the “ Home ” ribbon, and then clicking on the “ Clear All Formatting ” button. That’s it!

Method 2 – Using the Slide Master

There are times when perhaps not too many fonts have been used on the presentation, but just the default font combination used is either incorrect or not something that you like!

This next method is perfectly suited for such a scenario in helping you make all fonts consistent on all slides with your preferred fonts.

Let’s take a look at the process –

Step 1 – Open the Slide Master View

The first step is to open the “ Slide Master View ” in PowerPoint. You can do that by simply clicking on the “ View ” tab. Then, select the “ Slide Master ” option from the ribbon.

Step 2 – Select the Master Slide in the Slide Master

This next step is important otherwise the changes won’t take place on all slides.

Make sure that you select the first slide known as the “ Master Slide “. You will notice that the first slide has a larger thumbnail than all the other slides. Select this slide by clicking on it. Making changes to this slide will impact all the layouts (other slides below this slide) in the Slide Master.

Step 3 – Change the Fonts Combination

As a next step, simply click on the “ Fonts ” option present on the slide master. From the dropdown, click on a different font combination as per your preference.

This will change the default font selection for all the slides.

Step 4 – Exit the Slide Master

The last step is to exit the slide mater. To do that, click on the “ Close Master ” button on the ribbon.

How to Clear Table Formatting in PowerPoint?

If you want to reset the way a particular table has been formatted, the process is slightly different but equally easy!

To clear the table formatting in PowerPoint, first, select the table. Then, click on the “Tab Design” tab. Next, open the table design options and click on the “Clear Table” option from the dropdown.

Let me share with you the detailed steps with visual references for ease of understanding.

Step 1 – Select the Table

The first step is really to select the table for which you want to reset the formatting. You can do so by clicking on the table.

Step 2 – Open the Table Design Options

When you select the table, a new “ Table Design ” tab will be made available in PowerPoint. Click on it.

Next, click on the arrow to “ Show More ” table design options. This will open up a drawer with all the various preset table design layouts.

Step 3 – Clear the Table Formatting

At the bottom of the dropdown menu, click on the “ Clear Table ” option. This will reset the formatting used for the table including any changes made to the color of the font, table fill color and the border settings!

Here’s how the table will look after clearing all the table formatting –

You May Also Want to Read –

• How to Use Format Painter in PowerPoint [And Save Time!]
• How to Change Bullet Style in PowerPoint? A Complete Guide!
• How to Highlight Text in PowerPoint? [A Helpful Tutorial!]
• How to Copy and Paste Correctly in PowerPoint!

Credit to Wayhomestudio (on Freepik) for the featured image of this article

Erase Table Borders in PowerPoint 2013 for Windows

Learn how to remove borders within a table cell in PowerPoint 2013 for Windows. You can use the convenient Eraser tool to remove borders.

Author: Geetesh Bajaj

Product/Version: PowerPoint 2013 for Windows

OS: Microsoft Windows 7 and higher

Date Created: June 3, 2014 Last Updated: June 3, 2014

Learn PowerPoint

Learn about self-closing PowerPoint presentations.

You can manually draw tables and then divide your tables into numerous rows, columns, and cells as we have already explored in our Draw Tables in PowerPoint 2013 tutorial. Similarly, PowerPoint allows you to erase segregations (borders) between cells and thus merge cells. Follow these steps to learn more:

• Open your presentation in PowerPoint 2013 for Windows and navigate to the slide where your table is located and select it. Alternatively, insert a new table . Then, access the Table Tools Design contextual tab of the Ribbon (highlighted in red within Figure 1 ). Within this tab, click the Eraser button (highlighted in blue within Figure 1 ).

• Doing so will change the cursor into an Eraser icon as shown highlighted in red within Figure 2 . Click this cursor on a segment of the border between two cells (refer to Figure 2 again).

• This will remove the selected border, and will result in merging the two distinct table cells into a single cell, as shown in Figure 3 .

• At this point of time, your mouse cursor will continue sporting the Eraser icon (refer to Figure 3 again). This allows you to continue clicking on all the border segments that you want to remove (and thus merge cells). Once done, click on the Slide Area outside the table (or just press the Esc key) to change the cursor back to the arrow pointer icon.
• Save your presentation often.

Table Borders: Erase Table Borders in PowerPoint (Glossary Page)

Erase Table Borders in PowerPoint 2011 for Mac

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Jigsaw Graphics for PowerPoint

Here are 10 jigsaw graphics containing different shapes. These graphics are available in both black and white and are contained within separate sample presentations that you download. Additionally, these jigsaw graphics are vector shapes, so you can easily edit them within your Microsoft Office program by changing fills, lines, and effects or even applying Shape Styles.

Download and use these Jigsaw Graphics in your slides for just $4.99+

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How To Outline Text In Google Slides (Quick Guide)

To outline text in Google Slides, simply open the Google Slides document > “Insert” > “Word Art” > write the text > enter. Outlining your text is a great way to add visual interest to your presentations and make them easier to read.

The good news is that outlining your text in Google Slides is incredibly easy !

So let’s see how to do this:

Step 1: First, open the Google Slides document that you want to edit.

Step 2: Next, press “Insert” from the top menu and select “Word art” .

Step 3: Now you will see a box. Write the text you want to outline.

Step 4: Click enter , and you’ll immediately find outlined text on the slide. Then, reposition it to your desired location.

Step 5: Also, You can change the fill color and border color of the text by using the options at the top.

How To Add Outline to Text Box In Google Slides

Additionally, you can quickly add outlines to the text boxes in Google Slides. Here are the steps:

Step 1: Open Google Slides and go to the slide with the text box. Then, click on the text box.

Step 2: Click on “Format” from the top menu and select “Border & Lines” .

Step 3: There you will find several options to work with the border color, weight, size, and decorations .

As you can see, it’s really easy to add outlines to your text in Google Slides and it offers a valuable tool for enhancing the organization, content planning, collaboration, and efficiency of your presentations. All you need to do is simply follow the steps we’ve outlined above. So go ahead and try it out!

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Add and delete slides

Add and delete slides to organize your presentation how you want.

Select the slide you want your new one to follow.

Select Home > New Slide .

Select a layout.

Select the text box and type.

Delete slides

Select your slide.

You can delete one or more slides at once:

Single slide - Right-click and select Delete Slide .

Multiple slides - Hold Ctrl and select the slides you want then right-click and select Delete Slide .

Sequence of slides - Hold Shift and select a sequence of slides then right-click and select Delete Slide .

Add, rearrange, duplicate, and delete slides in PowerPoint

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