resignation letter format for phd students

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Phd Student Resignation Letter

By Mubashir

August 9, 2024

When it comes to resigning from your PhD program, crafting a clear and professional resignation letter is essential. In this article, we’ll guide you through the process and provide an example letter to help you get started.

Remember, leaving a job gracefully involves expressing your gratitude and professionalism. Be polite and humble in your letter’s tone, acknowledging the opportunities and support you’ve received during your time in the program.

Below, you’ll find a template resignation letter tailored specifically for PhD students. Feel free to adapt it to your own circumstances and use it as a starting point for your own letter.

Dear [Recipient Name],

Please accept this letter as formal notification that I will be resigning from my position as a PhD student in the [Department Name] at [University Name], effective [Last Date of Employment].

I would like to express my sincere gratitude for the opportunity to pursue my doctoral studies at [University Name]. I have valued the guidance and support I have received from my advisors, faculty, and fellow students.

During my time here, I have gained invaluable knowledge and skills that have prepared me for the next chapter in my career. I am confident that the experiences I have had will serve me well in my future endeavors.

I wish you and the department all the best in the future.

Sincerely, [Your Signature]

Short Phd Student Resignation Letter Sample

Please accept this letter as formal notification that I am resigning from my position as Phd Student at [Company Name]. My last day of employment will be [Your Last Day]. Thank you for the opportunity to grow and learn during my time here. I wish you and the company continued success. I am happy to assist in the transition process to ensure a smooth handover of my responsibilities. I wish you all the best with your phd student resignation letter.

When it’s time to say farewell, expressing your gratitude and best wishes can make the transition smoother:

• Good-bye letter to boss
• Goodbye letter to co-workers

How to Write a PhD Student Resignation Letter

1. start with a formal salutation.

Begin your letter with a formal salutation, such as “Dear Professor [Professor’s Name].”

2. State Your Intention to Resign

Clearly state your intention to resign from your PhD program. You can write something like, “I am writing to inform you of my decision to resign from the PhD program in [Program Name], effective [Date].”

3. Express Gratitude

Take this opportunity to express your gratitude for the support and guidance you have received during your time in the program. You can write something like, “I want to express my sincere gratitude for the support and guidance you have provided me during my time in the program. I have learned a great deal and have grown both academically and personally.”

4. Explain Your Reasons (Optional)

If you wish, you can briefly explain your reasons for resigning. However, it is not necessary to go into great detail. You can write something like, “I have decided to resign from the program to pursue other opportunities that are a better fit for my current career goals.”

5. Offer to Assist with the Transition

Offer to assist with the transition in any way possible. You can write something like, “I am happy to assist with the transition in any way possible. I am willing to help train my replacement or provide any other assistance that may be needed.

PhD Student Resignation Letter: 6 FAQs

Deciding to resign from a PhD program is a significant step that requires careful consideration. Here are the six most frequently asked questions and answers to guide you through the process:

1. What are the most common reasons for PhD students to resign?

Personal reasons, such as family obligations or health issues, are among the most common reasons for PhD students to resign. Other reasons include dissatisfaction with the research project, lack of support from the supervisor, or a change in career goals.

2. How should I write a PhD student resignation letter?

Your resignation letter should be formal and concise, stating your intention to resign from the program and the effective date. It should also express your gratitude for the opportunity to study in the program and any support you have received.

3. What should I include in my resignation letter?

In addition to your intention to resign and the effective date, you may also want to include a brief explanation of your reasons for leaving. However, it is not necessary to go into excessive detail.

4. When should I submit my resignation letter?

It is advisable to submit your resignation letter as soon as possible once you have made the decision to leave. This will give your supervisor time to make necessary arrangements.

5. What are the potential consequences of resigning from a PhD program?

Resigning from a PhD program may have financial implications, as you may need to repay any scholarships or grants you have received. You may also need to consider the impact on your future career prospects.

6. What should I do after resigning from a PhD program?

After resigning, you should focus on your next steps. This may involve exploring other career options, pursuing further education, or taking a break to reassess your goals.

Before making the decision to resign from your job, it’s essential to consider the legal aspects:

• Legal considerations before resigning from a job

Understanding your emotions after quitting your job is important. Explore why you might be feeling sad:

• Why do I feel sad after quitting my job?
• Resignation letter sample
• Forced resignation letter
• Resignation letter due to going abroad
• Resignation letter due to marriage
• Resignation letter due to other opportunity
• Resignation letter due to mistake

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PhD Resignation Letter

About this sample

As a PhD student , it is important to handle the resignation process professionally in order to maintain positive relationships with advisers, supervisors, and other members of the academic community . This resignation letter is written with that goal in mind, expressing gratitude for the support and guidance provided during the program and providing sufficient notice to allow for a smooth transition. It also includes an offer to assist in transferring any ongoing research projects and to help with the handover of any responsibilities. By following these guidelines, it is possible to leave a position with grace and respect, while also ensuring that any ongoing work is properly accounted for.

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Quitting Your Job the Right Way in Different Situations

The best-case scenario is to leave your job gracefully and to stay on good terms with the people you’ve worked with. 

Even after you resign, there are still things they could do for you such as:

• Leaving a good reference
• Referring you to their network
• Maintain a good reputation

You’ve Been Employed for Several Years

This one is for those of you who are pleased with your experience over the years of your employment. 

Before submitting your resignation letter, tick everything off your to-do list to make sure you leave no loose ends. So that means cleaning up your desk, completing all the tasks that won’t be carried over until the next term, etc.

This makes the transition process easier for both you and your employers.

You can also project a graceful tone of voice and let them know you’re thankful for having had the opportunity to work for them.

You’ve Had a Negative Experience 

On the other hand, not everyone has a positive experience during their time of employment. 

If you’re leaving because of a problem inside the company, it’s good to address this in your letter of resignation. At the very least, you’re giving them feedback to improve their work conditions in the future. 

There are ways to express your disappointment or frustration professionally. Let your manager know too that you’re open to discussing these issues further if necessary. 

You Just Want to Quit Your Job 

Some of you might not fit into any of the 2 categories above. All you simply want to do is quit your job for your own personal reasons. 

In this case, you can keep your letter short and politely notify employers of your resignation. 

As mentioned, there’s no need to state your reasons. The more important factor is that you write out your letter appropriately and give them notice ahead of time so that they’re better prepared to fill the gap when you resign. 

Notice of Resignation 

Give at least a 2 week notice period to your employers.

It’s courteous to let them know of your resignation in advance to ease the transition. Leaving your job without any prior notice could cause a dispute and damage your reputation as a professional.

Resignation Letter With Immediate Effect 

It’s possible to resign immediately but you need to have a valid reason. 

Otherwise, it comes with serious consequences. One of them is damage to your reputation and potentially getting sued because of a breach in contract.

However, there are some exceptions where it’s reasonable. These instances may include:

• Life crisis
• Not being paid
• Mental health
• Harassment in the workplace
• Unethical environment

The Length of Your Resignation Letter

The length doesn’t need to cover an entire page. Keeping it as short as 2-3 paragraphs is more than enough. Unless you’d like to provide some feedback on your experiences, you can add more details in the main body of your resignation letter.

How to Write a Resignation Letter to Your Manager

1. address your letter.

Your resignation letter should be written formally as a professional in the workforce. Similar to a cover letter, you’ll need a header. This contains the following information:

• Email address
• Phone number

Essentially, it’s your main background information including your contact details.

2. Make a Statement of Resignation in the Opening Paragraph

The first line to start the letter is an opening salutation to greet your manager such as:

• Dear Mr. Jones
• Dear Ms. Wanderwald
• Dear Sir/Madam

After you’ve addressed the person you’re writing to, start by setting the agenda. That means stating what this letter is and what you’re notifying your employer about. 

Here are a few examples:

• It is with regret that I’m informing you of my resignation from…
• Please accept this letter as my formal resignation from <company>...

The purpose of the first sentence or paragraph is to inform them of your resignation. This doesn’t need to include too many details aside from that. But if you’d like to add more, then you could mention why you’ve come to this conclusion. 

3. Inform Them of Your Last Day of Work

The main body is where you talk about your experiences and inform them of the date you’re officially leaving. 

• My last day of work will be at <date>
• As per the contract, the date of resignation will be on <date>

In this paragraph, you can also show your appreciation for the positive experiences you’ve had during your time of employment. This way, it shows that you’re grateful for the skills gained and developed, in addition to how you’ve grown as a professional.

4. Express How You Feel

State how you feel about the time you’ve spent with them as an employee. If you’re grateful, mention it. If you’re disappointed, mention it and explain your reasons. 

In your resignation letter, you also have the opportunity to give your manager feedback about your experience for future candidates. However, make sure you’re maintaining formality as you express yourself. 

5. Include the Next Steps

Make the next steps clear before signing off. 

It’s good to include a gesture that you’re open to further assistance if necessary. Offer your best wishes and let them know if there’s anything you can do to make the transition smoother when you resign.

6. Closing Salutation

Finish your resignation letter with a closing salutation followed by your signature underneath. Here are a few examples:

• Yours sincerely
• With gratitude

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• Leverage Beyond /

Resignation Letter for Higher Studies

• Updated on  
• Jan 13, 2024

Are you planning to change your job or simply take a break from years of work? But how will you communicate this to your HR or your manager? One of the most ethical and professional ways to explain your reason for leaving the job is through a ‘resignation letter’. But, what exactly is this letter? An official record that not only states the motive behind quitting the job but also the details of your notice period along with the last day of employment. From changing careers to going back to pursuing higher education, there can be a multitude of reasons to quit a job. In this blog, we will discuss some tips for writing an impeccable resignation letter for higher studies.

This Blog Includes:

Resignation letter format & template, how to write a resignation letter, tips to write a resignation letter for higher studies.

Check out our comprehensive guide on Academic Letter of Recommendation !

Given below is a generic format that you can follow while writing your resignation letter:

Now, take a look at a sample template to understand the letter format, tone and structure.

Date Supervisor/Manager’s Name Supervisor/Manager’s Designation Company Address Respected Sir/Mam, I am writing to inform you that I will be tendering my resignation from the post of _______ (mention your position/designation) . I would like to give (period of notice/ number of days) notice, effective from today. My last date will be on ______ (mention the date) . The reason for my resignation is that I have decided to pursue higher studies to obtain my ______ (master’s or Ph.D. etc. ) in _____ (field of study) from ______ (name of the institution) . It was a difficult decision to make but it will surely help me progress further in my career path. It was a pleasure working at ______ (company’s name) and I would like to thank you and the team for the unconditional support and guidance during my employment here. Being a ______ (position) at _______ (company name) has exposed me to varied opportunities that led me to hone my (insert skill type) skills and I believe that this experience will further help me during my higher studies. I am grateful for the projects I have taken here and I will always cherish the professional relationships I had with you as well as other colleagues. Please be reassured that I will assist you throughout this ______ (duration of the notice period) for the transition of my job and responsibilities making sure that my work is completed and handed over to _______ (your replacement’s name) . Please let me know if there is any other way I can help to ensure that this transition is as smooth as possible. I wish you and _______ (company’s name) all the best. Regards, (Your signature) (Your name) (Date of Resignation)

Resignation Letter Samples

Now that you are familiar with the format for writing a resignation letter for higher studies, let us go through a sample to get a clear picture of the same.

Date Supervisor’s Name Supervisor’s Designation Company Name Address Respected Sir/Maam This is to inform you that I will be tendering my resignation from the position of _________ at ________ (company name). The reason for my resignation is that I applied to the MA in Publishing program at Queensland University and got my study admit today. My notice period at the company would be for one month and my last working day would be 11th February 2021. It was truly a great experience working with ________ (company name) and I learned many new things and skills working in the _______ (team/department) team. I will always be grateful to you and ______ (company name) for giving me this opportunity. Please let me know how I can be of help in ensuring the smooth transition and handing over my responsibilities. I hope to stay in touch with you in the future. I wish _____ (company name) all the success. Best Regards, Name Signature Date

28th January 2021 Louis Shelby Editor-in-Chief Euphoria Magazine 28B Connaught Place New Delhi Dear Mr. Shelby, Please accept this letter/e-mail as my formal resignation from Euphoria Magazine as a Publishing Editor. I would like to give 2 months’ notice and my last working day would be 28th March 2021. I plan to pursue a doctoral degree in Linguistics at Trinity College Dublin and my application was accepted today. I am truly grateful to you for all the opportunities you have provided me to learn about the publishing industry working at Euphoria Magazine and the faith you have put in me to accomplish different tasks throughout the last one and a half years. Under your guidance and mentorship, I have earned valuable writing, editing and management skills that will further help me thrive in my academic and professional journey. I assure you that I will assist in making this transition as smooth as possible training my replacement and handling all my responsibilities. I would like to thank you again for your guidance and support throughout my time here at Euphoria Magazine. Best Regards, Ryan T. 28th January 2021

Must Read: Professional LOR

While drafting a letter of resignation, your supervisor will want to know why you are leaving the job. Although you might want to, don’t mention negative reasons. Articulate your story in a way that it doesn’t come out as negative or obstructive. To help you write a resignation letter for higher studies or for a career change, we have listed down some major reasons you can mention if you are not able to come up with a good one:

“I have decided to pursue a higher degree to further my studies.”

This is an ideal reason for those planning to attain a postgraduate degree to fulfil their dream career aspirations. Your manager will actually encourage you to resign in this case to focus on full-time learning.

“I am leaving because of personal reasons.”

If you have been planning to resign due to circumstances which you can’t explain, be it familial, financial or personal, you can mention this reason in the resignation letter. But, on the other side, keep your argument prepared as your boss might ask you about the clear reason why you are quitting.

“I need to leave because I want to explore a new career path and discover another industry/domain.”

If you have been thinking of exploring a new industry or a career domain, use this reason to elaborate upon why you are resigning. Employers generally understand how important it is to keep discovering new opportunities and not stay stuck in the same environment. So, the chance is, they will probably empathize with your decision which will prevent you from leaving any scope for bad blood.

Your reporting manager can be a good networking source and might provide professional help later. From being a good reference to informing you about career opportunities, your manager can help you in a plethora of ways, therefore, it is in your best interest to terminate your job on a positive note. You can incorporate the below-listed points while drafting a resignation letter for higher studies: 

Follow the 3Cs: Clear, Crisp and Concise

Clearly state the objective to resign from the job in the first paragraph itself. Moreover, you should also mention the course and the name of the university, where you will be joining. 

Express Gratitude

This is the section where you talk about your experience with the company and also thank the employer for providing opportunities. 

This is your Endgame, Make it Memorable

The tone of your resignation letter for higher studies should be polite and positive. It should not be used to express past grievances. 

Don’t be an Agent of Chaos

There will be a vacancy to fill and a lot of pending work to be completed when you hand over your resignation letter for higher studies. This can be a time when you can offer a lending hand in finding your suitable replacement and if possible, complete the remaining work. 

Information for the Human Resource Manager

Do not skip any details. If you wish to pursue higher studies, do specify it in the letter. Also, mention your last working day and the notice period you would like to serve. This will allow your HR to prepare your associated documents accordingly.

Proofread & Revise Your Letter

Check for any grammatical errors or if any information has been falsely written. Proofread your work before emailing your resignation letter to the concerned authority.

Mentioned below are some of the points that you should consider to give a resignation in a professional way: – Give a reasonable amount of resign period so that the company is able find the replacement. – Make sure that you resign in person. – Provide an offer of training your replacement. – Tell the co-workers that you are close to, personally.

Although no one is obligated to explain the reason for resigning by telling the reason behind your decision looks polite and professional.

To resign politely consider the following things: – State the reason behind your decision. – Mention the positive aspects of the company and how it helped you grow – Offer help – Mention your last working day – Avoid being critical of the company

Related Articles

Hopefully, with the aforementioned tips and sample, you will be able to write a good resignation letter for higher studies. Further, if you’re planning to pursue higher education abroad and having trouble choosing the right university, no need to worry. Reach out to our experts at Leverage Edu who can guide you in identifying the right university as per your chosen field of interest. Book a 30-minute free counselling now.

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How to professionally inform of my intention to quit my masters

After long thought, I have decided to quit my master's program. I fully understand the shame and failure that this is.

What is the professional way to leave, I do not wish to waste anyone's time but I feel just ducking out with an email would look bad. Should I simply arrange a meeting with my thesis advisor and let them know then, and should I indicate my desire to quit within the email I send?

I know whatever happens, I will be viewed as a failure by them and will never get a reference from them.

• graduate-school
• Could you please explain your advisor's role? Are they simply supervising your dissertation? Or do they have a more involved role? –  user2768 Commented Oct 1, 2018 at 13:56
• They are my thesis advisor and who I do most of my work with –  user97794 Commented Oct 1, 2018 at 13:57

3 Answers 3

First, there shouldn't be any shame involved. For some reason you have learned that what you are now doing isn't right for you. That is perfectly natural, even if you are struggling at the moment. But before you decide finally, make sure it is the right decision.

As to how to do it, a face to face meeting is the best way. But before you have the meeting, think about what your future plans are so that you can talk about them as well as about quitting. If you think you may want to return later, you can work that in. The academic life isn't for everyone, and it may be a good thing if that is the case for you and you learn it now.

Your advisor may even have options available that you haven't thought of, but face to face is best. If you want to give him/her a heads-up on your intentions, send an email asking for a meeting to discuss your future.

You don't say why you are considering quitting, and you need not. However, there are at least three common reasons. First, is just external pressures that need to be dealt with. Second is burn-out that is pretty common also, and can lead to health issues. That can be overcome in some cases with help.

But the third reason is one to consider. There is a condition called Imposter Syndrome that affects many students at a certain point. It is the deep feeling that you don't belong because you "aren't good enough." That is often a bit related to burn-out but it is also pretty often completely unjustified. One of the reasons for speaking to your advisor in person is that he/she might just reassure you that you are, in fact, good enough. I suggest that you investigate Imposter Syndrome online as a start if you think this resonates.

• The reasons are a bit of 2 and 3, I have read about imposter syndrome and while I do have low confidence about my life, I do realize that the syndrome does apply if I look at things objectively. However, I also do have the self-awareness to know I am not exceptional and that some of my feelings of inferiority are legitimate and not just that syndrome. –  user97794 Commented Oct 1, 2018 at 14:42
• @ArmadilloDisco, in fact, hard work is worth a lot more than "exceptional." It will carry you farther. –  Buffy Commented Oct 1, 2018 at 16:30

Something similar happened to me about 30 years ago in the UK. I would suggest setting up a face-to-face meeting with your supervisor. When I did this, email wasn't much of a thing: I think I just caught her in the corridor and asked something like " Can we meet to discuss my research project? ".

I graduated with a good BSc. in Microcomputer and Electronic Engineering and went on to become a Research Student 1 at the same institution working towards an MSc. and then a PhD. The work started well – interesting, challenging-but-achievable – but after a while it was becoming clear that the work was heading in a direction that I was not as interested in, nor as capable at. After about a year – after a certain amount of anguish – I realised that things were unlikely to work out – at least in their current form – and plucked up the courage to confront my supervisor.

Yes , I must have had some feelings of shame and failure, but I had also convinced myself that it was in neither of our interests (me or the department) to continue for another two or three years not really making progress and with little or nothing to show at the end of it.

Obviously there was some disappointment on my supervisor's part that I felt unable to continue (both for me, and for the department), but there was never any animosity. Like me, I think she was glad that I brought it up sooner rather than later (didn't waste as much of her or the department's time, potentially allowed the funding behind my work to be used for someone else).

And far from " never get[ting] a reference from them " we discussed what I was interested in, and I was offered (and took) the chance to become a Research Assistant 2 on a new three-year project (later extended to four years) that was due to start shortly. The only "concession" they asked was that I "went through the motions" of submitting for an MSc. (knowing I wouldn't get one) as this helped the "box ticking"...

1 In the UK at the time you were first a normal (undergraduate) student studying for a first degree (BA/BSc). Then some would become a Research Student (usually funded) with the primary purpose to get either a Masters (MA/MSc) and/or a doctorate (PhD).

2 A Research Assistant positions was effectively an employee of the university, working on a specific research project. The primary goal was doing the research (which often tended to be more about the application of ideas), but opportunities for higher degrees were still present.

Quitting is neither shameful nor a failure. On the contrary, it is respectable and a success. You've established that continuing is not appropriate and you've taken action to find an appropriate direction.

What is the professional way to leave

The university should define a withdrawal procedure which you must follow. In addition, you may contact your thesis advisor. It is acceptable to merely send them an email, but you might want to arrange a meeting (which is what I'd recommend). Whether you indicate your intent to quit in an email beforehand depends what you want. If your decision is absolutely final, then the email could make it clear to your advisor that you are quitting, rather than merely contemplating quitting. This is a useful distinction, because your advisor may try to help you make a decision if they think a final decision hasn't been reached.

I will be viewed as a failure by them and will never get a reference from them.

A good supervisor would never take such a view nor would they refuse to provide a reference. (They might -- if they believe it is in your best interests -- discuss the possibility of staying.)

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• Resignation Letter for Higher Studies

These templates provide examples of resignation letters for employees who have decided to resign from their current position for various reasons such as pursuing further education, personal reasons, or relocating to another city or country. Each template includes a professional tone, clear notice of resignation, and an expression of gratitude to the employer for the opportunities provided. These letters also express the willingness to ensure a smooth transition before the departure and offer to help with the process. Using these templates as a guide can help employees draft a resignation letter that is both professional and respectful.

Template 1: Resignation Letter for Higher Studies

[Your Name] [Your Address] [City, State ZIP Code] [Your Phone Number] [Your Email Address] [Date]

[Supervisor’s Name] [Title] [Company Name] [Address] [City, State ZIP Code]

Dear [Supervisor’s Name],

I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. After much consideration, I have decided to pursue further education in [Field/Program] to enhance my knowledge and skills in this area.

I would like to express my gratitude for the opportunities provided to me during my time at [Company Name]. I have gained valuable experience and developed both personally and professionally during my tenure, and I will always be grateful for the experiences gained.

I am committed to ensuring a smooth transition before my departure, and I will work diligently to ensure that all responsibilities are handed over to my successor. Please let me know what further steps I should take to facilitate this process.

Thank you again for your understanding and support during this transition. I wish you and the team all the best for the future.

[Your Signature] [Your Printed Name]

Template 2: Resignation Letter for Graduate Studies

Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name], effective [Date]. I am writing to inform you that I have been accepted into a graduate program in [Field/Program] and will be pursuing this opportunity on a full-time basis.

I would like to express my sincere gratitude for the opportunities provided to me during my time at [Company Name]. I have learned a great deal and have grown both personally and professionally during my tenure, and I will always be grateful for the experiences gained.

Template 3: Resignation Letter for Postgraduate Studies

I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. I have been offered a place in a postgraduate program in [Field/Program] at [University Name] and will be pursuing this opportunity on a full-time basis.

I would like to take this opportunity to thank you and the team at [Company Name] for the valuable experience and opportunities that you have provided me with during my tenure. The skills and knowledge that I have gained will undoubtedly serve me well in my future pursuits.

Template 4: Resignation Letter for Doctoral Studies

I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. I have been offered a place in a doctoral program in [Field/Program] at [University Name] and will be pursuing this opportunity on a full-time basis.

I would like to express my heartfelt thanks to you and the team at [Company Name] for the experiences and opportunities that I have gained during my tenure. I have learned a lot and have grown both personally and professionally, and I will always cherish these experiences.

Template 5: Resignation Letter for Continuing Education

I am writing to inform you of my decision to resign from my position as [Your Position] at [Company Name], effective [Date]. After much consideration, I have decided to pursue continuing education in [Field/Program] to enhance my skills and knowledge in this area.

I would like to take this opportunity to express my sincere appreciation for the opportunities provided to me during my tenure at [Company Name]. I have gained valuable experience and have grown both personally and professionally during my time here, and I will always be grateful for these experiences.

We are delighted to extend our professional proofreading and writing services to cater to all your business and professional requirements, absolutely free of charge at Englishtemplates.com . Should you need any email, letter, or application templates, please do not hesitate to reach out to us at englishtemplates.com. Kindly leave a comment stating your request, and we will ensure to provide the necessary template at the earliest.

Posts in this Series

• Resignation Letter Due to Salary Issues
• Resignation Letter for Starting a Business
• Resignation Letter With Notice for Employees
• Resignation Letter with Notice Period Waiver

When should you quit your PhD? Advice for students

Deciding whether you should finish your PhD or leave academia altogether is a very tough decision to make. It shouldn’t be taken lightly, and many PhD students want to quit their PhD at many points throughout the process. I know that I wanted to quit my PhD in the second year but I’m pleased that I stuck it out.

Quitting your PhD may make sense if you have a complete breakdown of your supervisor relationship, you are working with a poorly designed project, mental health issues are getting in the way, or you simply do not want to continue in academia after your first year.

The constant presence of failure and criticism throughout a PhD can make PhD candidates feel like they will never be smart enough and can cause feelings of being an imposter.

This article will go through everything you need to know about when you should quit your PhD and help you make one of the toughest decisions that any PhD can make.

It is important to note that people who quit are not failures.

There is a narrative in academia that can cause people to feel really anxious about quitting. However, failing to quit when it is the best decision for you is much more of a failing.

I talk about this more in my YouTube video below.

Read more to find out the insider secrets to quitting your PhD.

When should a PhD student quit?

There is no one size fits all answer to when a PhD student should quit.

However, there are some general guidelines that may be helpful in deciding whether or not to quit a PhD program.

If you are facing significant personal or health problems that are impacting your ability to complete your studies, it may be time to consider quitting.

Additionally, if a student feels they are not making progress and are not enjoying the program, it may be time to reassess their goals and consider whether or not continuing with the PhD is the right decision.

Ultimately, the decision of whether or not to quit a PhD program should be made after careful consideration of all factors involved.

But you are not alone in this decision!

Here are some other people who have quit their PhD and are talking about on YouTube that you may find interesting to watch:

Here are some important aspects that you can consider if you are considering giving up your PhD.

After your first year

Before you decide to quit your PhD, you should at least see if it isn’t poor for you. Spend at least six months in your doctorate before asking yourself whether academia is the right career choice for you.

Having tried a PhD and realising that it is not for you is certainly not a failure.

The first year will show you pretty much all of the important aspects of having a career in academia. Therefore, you can base your decision on how much you have really enjoyed your first year and whether or not it is something that you want to continue for another two – five years.

Breakdown of the supervisor relationship

Your PhD will be heavily dictated by your academic supervisor.

It’s important that you maintain a healthy supervisor relationship. However, sometimes that is easier said than done.

If your PhD supervisor relationship has completely broken down and is toxic, I would recommend looking for an alternative supervisor or leaving the project altogether and looking for other opportunities in academia and outside of academia elsewhere.

I highly recommend that you have a co-supervisor during your PhD so that if one of the supervisor relationships breaks down you always have a backup.

The project is poorly designed

Sometimes the best plans can go badly.

It is worth quitting your PhD if you have got nowhere with your research after two years. Sometimes research does not reward you for hard work and it can be a very frustrating time.

Look at the progress of your research and focus on stuff that is working. Ultimately, at the end of your PhD you are expected to write up a dissertation or a number of peer-reviewed papers to show that you have contributed enough novel work to be admitted into your doctorate.

If you are unable to satisfy this, you will simply fail to obtain your PhD.

A good project is one that is relatively flexible and can pivot to other areas if one section of the plan is not working.

Mental health issues

Mental health issues are also another reason why you should consider quitting your PhD or, at least putting it on hold.

Your PhD is only as good as your mental health. You will be the one responsible for pushing the project forward when things are going badly and this takes a fair amount of resilience and persistence.

Resilience and persistence are at their best when your mental health is too.

Financial issues

Many people want to quit their PhD due to financial stress.

Earning a student stipend for multiple years can be a very stressful and miserable time for those who have got expenses and debts. Some people get a job alongside their PhD but this is not realistic for most.

Quitting your PhD in saving up money in a job may help you return to academia with a financial safety net that can make your PhD much less stressful.

The best way to quit your PhD

There is no one best way to quit your PhD as every situation is unique, and you will need to find an approach that works best for you.

However, there are some general tips that may be helpful.

First, it is important to have a clear plan and reason for leaving your PhD program. This will make it easier to stay focused and motivated as you go through the process of quitting.

Second, try to give yourself plenty of time to make the transition. This includes both mentally and emotionally preparing for the change, as well as taking care of any practical details like finding a new place to live or transferring your health insurance and all of the boring admin stuff that may occur.

Finally, be sure to reach out for support from family and friends during this time. Quitting a PhD can be a difficult and stressful experience but having a strong support network can make it much easier.

Here are some steps you can take to ease the transition.

Take some time off – Pause your studies

Sometimes, the best thing you can do is to take a break.

Step away from your research and give yourself some time to relax. You may be able to give yourself up to a year off from your research. I have spoken with PhD students have done this and they are able to re-enter their PhD with much more focus and motivation.

Try to come back to your research with fresh eyes and a clear mind.

Leave your PhD amicably

If you decide to leave your PhD program, it is important to do so amicably.

This means that you should try to maintain a good relationship with your advisor and committee members. You should also let them know about your decision as soon as possible. A committee member may be able to help you find a new advisor.

Finally, it is also a good idea to write a letter of resignation. This will help you to state your intentions in a professional manner and it will also give your supervisor time to adjust or find a replacement PhD student for the project.

A letter of resignation can be an extremely difficult thing to write. However, it is important that you take the time to write one so that your supervisor and the University know that you are leaving.

What are your next career plans?

Before leaving your PhD you need to ask yourself what is next for your career.

What excites you? What job would you be excited to turn up to every day?

Most people will need to find work as soon as they leave their PhD in order to live comfortably. Think about what you’d like to do and your plans for after you quit.

This will help you consider whether or not quitting is the right decision for you and help ease the transition as you will be excited for your next adventure.

Wrapping up

If you decide to quit a PhD it can be a very daunting experience and many people wonder if they will regret it.

There are many people that quit a PhD for a variety of reasons. Ensuring that you are comfortable with your decision and that you’re excited about the next stage in your life will help ease the transition.

You can also take eight couple of months off to settle on your decision without the pressures of academia muddying your thoughts.

For many people a PhD is not the right choice and quitting is the best decision they can make. Good luck with your decision!

Dr Andrew Stapleton has a Masters and PhD in Chemistry from the UK and Australia. He has many years of research experience and has worked as a Postdoctoral Fellow and Associate at a number of Universities. Although having secured funding for his own research, he left academia to help others with his YouTube channel all about the inner workings of academia and how to make it work for you.

Thank you for visiting Academia Insider.

We are here to help you navigate Academia as painlessly as possible. We are supported by our readers and by visiting you are helping us earn a small amount through ads and affiliate revenue - Thank you!

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Words at Ease

15 Sample Letters of Resignation Due to Schooling

The pursuit of education is a noble and transformative journey that can open doors to new opportunities and personal growth.

However, balancing work and studies can be a challenging endeavor, and there may come a time when you need to make the difficult decision to resign from your job to focus on your academic goals.

Sample Letters of Resignation Due to Schooling

Whether you’re returning to school to earn a degree, pursuing an advanced certification, or taking courses to enhance your skills, crafting a professional and thoughtful resignation letter is essential to maintain positive relationships and ensure a smooth transition.

In this article, we’ll explore 15 sample letters of resignation due to schooling, providing you with inspiration and guidance as you embark on this exciting new chapter in your life.

Letter 1: Pursuing a Bachelor’s Degree

Subject: Resignation – John Smith

Dear [Manager’s Name],

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. After careful consideration, I have decided to pursue a Bachelor’s degree in [field of study] at [university name], which requires me to dedicate my full attention to my studies.

I want to express my sincere gratitude for the opportunities and experiences I have had during my time at [company name]. It has been a pleasure working with such a talented and supportive team, and I am grateful for the skills and knowledge I have gained.

Please accept this letter as my formal notice of resignation. I am committed to ensuring a smooth transition and will do my best to complete any outstanding projects and tasks before my last day.

Thank you for your understanding and support. I look forward to staying in touch and keeping you updated on my academic progress.

John Smith.

Letter 2: Returning to School for a Master’s Degree

Subject: Resignation Notice – Sarah Johnson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the Master’s program in [field of study] at [university name], and I have decided to return to school to further my education and advance my career.

I want to express my heartfelt gratitude for the support and guidance you have provided me during my tenure at [company name]. I have learned so much from working with this exceptional team and have grown both personally and professionally.

Please accept this letter as my formal two weeks’ notice of resignation. I am committed to ensuring a smooth transition and will work closely with you and my colleagues to transfer my responsibilities and knowledge.

Thank you for your understanding and for the incredible opportunities you have given me. I look forward to staying connected and sharing my progress with you.

Best regards,

Sarah Johnson.

Letter 3: Pursuing a Ph.D. Program

Subject: Resignation – Michael Brown

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the Ph.D. program in [field of study] at [university name], and I have decided to pursue this incredible opportunity to deepen my knowledge and contribute to my field of research.

I want to express my sincere gratitude for the support and encouragement you have provided me during my time at [company name]. I have had the privilege of working with an outstanding team and have gained invaluable experience that will serve me well in my future endeavors.

Please accept this letter as my formal notice of resignation. I am committed to ensuring a smooth transition and will work diligently to complete any outstanding projects and tasks before my last day.

Thank you for your understanding and for the remarkable opportunities you have given me. I look forward to staying in touch and sharing my research with you.

Michael Brown.

Letter 4: Resigning to Attend Law School

Subject: Resignation Notice – Emily Davis

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [law school name], and I have decided to pursue my dream of becoming a lawyer.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a dedicated and talented team has been an absolute pleasure, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my progress in law school.

Emily Davis.

Letter 5: Leaving to Pursue a Medical Degree

Subject: Resignation – David Wilson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [medical school name], and I have decided to pursue my lifelong dream of becoming a physician.

I want to express my sincere gratitude for the support and guidance you have provided me during my tenure at [company name]. I have learned so much from working with this exceptional team and have grown both personally and professionally.

Thank you for your understanding and for the incredible opportunities you have given me. I look forward to staying in touch and sharing my journey with you.

David Wilson.

Letter 6: Resigning to Attend a Coding Bootcamp

Subject: Resignation Notice – Jessica Thompson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [coding bootcamp name], and I have decided to pursue a career in software development.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a supportive and innovative team has been a true pleasure, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my progress in the coding bootcamp.

Jessica Thompson.

Letter 7: Leaving to Pursue a Teaching Certification

Subject: Resignation – William Anderson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [university name], and I have decided to pursue a career in teaching.

I want to express my sincere gratitude for the support and encouragement you have provided me during my time at [company name]. I have had the privilege of working with an outstanding team and have gained invaluable experience that will serve me well in my future role as an educator.

Thank you for your understanding and for the remarkable opportunities you have given me. I look forward to staying in touch and sharing my journey with you.

William Anderson.

Letter 8: Resigning to Pursue a Degree in the Arts

Subject: Resignation Notice – Olivia Johnson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [art school name], and I have decided to pursue my passion for the arts.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a creative and talented team has been an absolute joy, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my artistic journey.

Olivia Johnson.

Letter 9: Leaving to Attend a Vocational Training Program

Subject: Resignation – Ethan Brown

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [vocational school name], and I have decided to pursue a career in [trade/skill].

Thank you for your understanding and for the incredible opportunities you have given me. I look forward to staying in touch and sharing my progress with you.

Ethan Brown.

Letter 10: Resigning to Pursue a Degree in Environmental Science

Subject: Resignation Notice – Sophia Davis

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [university name], and I have decided to pursue a degree in environmental science to contribute to the fight against climate change.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a dedicated and environmentally conscious team has been truly inspiring, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my progress in the environmental science program.

Sophia Davis.

Letter 11: Leaving to Pursue a Degree in Public Health

Subject: Resignation – Liam Wilson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [university name], and I have decided to pursue a degree in public health to make a positive impact on communities.

I want to express my sincere gratitude for the support and encouragement you have provided me during my time at [company name]. I have had the privilege of working with an outstanding team and have gained invaluable experience that will serve me well in my future role in public health.

Liam Wilson.

Letter 12: Resigning to Pursue a Degree in Data Science

Subject: Resignation Notice – Ava Thompson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [university name], and I have decided to pursue a degree in data science to enhance my analytical skills and contribute to the growing field of big data.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a data-driven and innovative team has been truly exciting, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my progress in the data science program.

Ava Thompson.

Letter 13: Leaving to Attend a Culinary School

Subject: Resignation – Noah Johnson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [culinary school name], and I have decided to pursue my passion for the culinary arts.

Thank you for your understanding and for the incredible opportunities you have given me. I look forward to staying in touch and sharing my culinary creations with you.

Noah Johnson.

Letter 14: Resigning to Pursue a Degree in Social Work

Subject: Resignation Notice – Isabella Anderson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [university name], and I have decided to pursue a degree in social work to make a difference in the lives of others.

I want to express my heartfelt appreciation for the opportunities and experiences I have had during my time at [company name]. Working with such a compassionate and dedicated team has been truly inspiring, and I am grateful for the skills and knowledge I have gained.

Thank you for your understanding and support. I look forward to staying connected and keeping you updated on my progress in the social work program.

Isabella Anderson.

Letter 15: Leaving to Attend a Journalism School

Subject: Resignation – Mia Thompson

I am writing to inform you of my decision to resign from my position as [job title] at [company name], effective [date]. I have been accepted into the [program name] at [journalism school name], and I have decided to pursue my dream of becoming a journalist.

I want to express my sincere gratitude for the support and encouragement you have provided me during my time at [company name]. I have had the privilege of working with an outstanding team and have gained invaluable experience that will serve me well in my future role as a journalist.

Thank you for your understanding and for the remarkable opportunities you have given me. I look forward to staying in touch and sharing my journalistic endeavors with you.

Mia Thompson.

As you embark on this new chapter in your life, it’s essential to approach your resignation with professionalism, gratitude, and a focus on ensuring a smooth transition for your colleagues and the company.

When crafting your resignation letter, take the time to express your appreciation for the opportunities, experiences, and support you have received during your tenure. Acknowledge the impact your colleagues and the company have had on your development, and highlight the skills and knowledge you have gained that will serve you well in your future endeavors.

As you prepare to leave your current role, be proactive in completing outstanding projects and tasks, and offer your assistance in transferring your responsibilities to ensure a seamless transition. Your willingness to go above and beyond during this time will leave a lasting positive impression and demonstrate your professionalism and commitment to the company’s success.

Remember, pursuing further education is not just about acquiring new knowledge and skills; It is also about opening doors to new opportunities and personal growth. Embrace this exciting new chapter with enthusiasm, curiosity, and dedication to making the most of your educational journey.

Resignation Letter Due to Study Reasons (With Samples)

Home » Resignation Letters » Resignation Letter Due to Study Reasons (With Samples)

Are you considering resigning from your job due to study commitments? Writing a professional resignation letter is an important step in leaving your job on good terms. In this guide, we will provide you with tips on what to include, what not to include, and how to format a resignation letter specifically for study reasons. We will also provide you with sample resignation letters to help you get started.

What To Include in a Resignation Letter

What not to include in your resignation letter, how to format a resignation letter, resignation letter due to study reasons sample, email resignation letter example, key takeaways, frequently asked questions.

When writing a resignation letter due to study reasons, there are certain elements you should include to ensure a clear and professional communication of your intentions.

• Greeting: Start your letter with a formal greeting, addressing it to your supervisor or manager.
• Statement of Intent: Clearly state your intention to resign from your position due to study commitments. Explain that you have made the decision to prioritize your education and need to leave your current job to focus on your studies.
• Gratitude: Express your gratitude to your employer for the opportunities and experiences you have gained while working at the company. Highlight any valuable skills or knowledge you have acquired during your time there.
• Notice Period: Indicate your willingness to work your notice period, if applicable. If you are unable to work the full notice period, explain the reasons behind it and offer alternative solutions, such as helping with the transition or training a replacement.
• Contact Information: Include your contact information, such as your phone number and email address, so that your employer can easily reach you if needed.
• Positive Closing: End your letter on a positive note, expressing your hope for the company’s continued success.

While it’s important to communicate your reasons for resigning, there are a few things you should avoid including in your resignation letter:

• Negative Remarks: Avoid making negative comments about your employer or colleagues. Maintaining a positive tone will help ensure a smooth transition.
• Excessive Details: Keep your resignation letter concise and to the point. Avoid going into unnecessary details about your study plans or personal circumstances.
• Demands or Expectations: It is not appropriate to use your resignation letter as a platform to make demands or express expectations. Focus on your reasons for resigning and express your gratitude instead.

When formatting your resignation letter, it’s important to adhere to a professional and formal style. Here is a recommended format for your resignation letter:

• Your Contact Information: Include your full name, address, phone number, and email address at the top of the letter.
• Date: Add the date of writing below your contact information.
• Recipient’s Information: Include the recipient’s name, title, company name, and address.
• Salutation: Start your letter with a formal salutation, addressing the recipient by their name (e.g., “Dear [Supervisor’s Name]”).
• Body: Write a clear and concise body to express your resignation, including the mentioned elements from earlier (statement of intent, gratitude, notice period, etc.).
• Closing: End your letter with a professional closing, such as “Sincerely” or “Best regards,” followed by your full name and signature.

Here is a sample resignation letter due to study reasons that you can use as a template for your own letter:

Printed Resignation Letter Sample

[Your Name] [Your Address] [City, State, ZIP Code] [Phone Number] [Email Address] [Date] [Supervisor’s Name] [Supervisor’s Title] [Company Name] [Company Address] Dear [Supervisor’s Name], I am writing to inform you of my decision to resign from my position at [Company Name] due to my pursuit of further education. After careful consideration, I have decided to focus on my studies and, therefore, will be unable to continue my employment with the company. I want to express my deep gratitude for the opportunities and experiences I have gained during my time at [Company Name]. Working here has provided me with valuable skills and knowledge that will undoubtedly contribute to my future success. I am willing to work my notice period of [Notice Period], as outlined in my employment contract, to ensure a smooth transition. However, if it would be more suitable for the company, I am open to discussing alternative arrangements to assist with the handover process. Please find my contact information below, and do not hesitate to reach out if you require any further information or assistance. Thank you again for your understanding and support. I am confident that [Company Name] will continue to thrive, and I wish you and the team all the best for the future. Sincerely, [Your Name]

If you prefer to send your resignation letter via email, here is an example:

Subject: Resignation – [Your Name] Dear [Supervisor’s Name], I hope this email finds you well. I am writing to officially tender my resignation from my position at [Company Name] due to my decision to pursue further studies. I have thoroughly enjoyed my time working with the company and have learned a great deal during my tenure. I understand the importance of a proper notice period, and I am willing to work my notice period of [Notice Period] to facilitate a smooth transition. If it would be more convenient for the company, I am open to discussing alternate arrangements to ensure a seamless handover of my responsibilities. I would like to express my heartfelt gratitude for the opportunities and support provided by [Company Name]. The experiences gained here have greatly contributed to my personal and professional growth. Please find my contact information below, should you require any additional information or references: [Your Name] [Phone Number] [Email Address] Thank you for your understanding and support. I remain confident that [Company Name] will continue to thrive, and I wish you and the entire team the very best. Best regards, [Your Name]

Writing a resignation letter due to study reasons is an important step in leaving your job on good terms. Remember to include a clear statement of intent, express gratitude, offer willingness to work notice period, and maintain a positive tone throughout the letter. Choose a format that suits your preference, whether it be a printed letter or an email. Use the provided sample letters as a guide, but tailor the content to your specific circumstances.

Planning to Write a Resume?

Check our job winning resume samples.

What is the purpose of a resignation letter?

A resignation letter serves as a formal notification of your intention to leave your job. It creates a record of your decision to resign and helps maintain a professional relationship with your current employer.

How much notice should I give in a resignation letter due to study reasons?

Ideally, you should give as much notice as possible to allow your employer time to find a replacement. However, if your study program is starting soon, it is understandable that you may have limited time. Offer alternatives, such as assisting with the transition or providing documentation to help ease the process.

Should I mention my study plans in detail?

While it is important to mention your study plans, it is not necessary to go into excessive detail. Keep the focus on your decision to prioritize your education and explain that you are unable to continue working due to study commitments.

Should I include negative comments about my employer or colleagues?

It is best to maintain a positive and professional tone in your resignation letter. Avoid including negative comments or complaints about your employer or colleagues. Focus on expressing gratitude and discussing your study commitments.

Is it necessary to send a printed resignation letter?

In most cases, it is not necessary to send a printed resignation letter. An email resignation letter is generally acceptable, as long as it follows a professional format and tone. However, if you feel it is appropriate or preferred by your employer, you can opt for a printed letter.

Writing a resignation letter due to study reasons can be a challenging task. However, by following the guidelines provided and using the sample resignation letters as a reference, you can ensure a professional and respectful resignation process. Remember to maintain a positive tone, express gratitude, and offer assistance during the transition period. Best of luck with your studies and future endeavors!

Published by Sarah Samson

Sarah Samson is a professional career advisor and resume expert. She specializes in helping recent college graduates and mid-career professionals improve their resumes and format them for the modern job market. In addition, she has also been a contributor to several online publications.

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Personality

Mental disorders, resignation letters, resignation letter for further studies (5 samples), resignation letter for further studies sample 1, resignation letter for further studies sample 2, resignation letter due to further studies sample 3, resignation letter for further studies sample 4.

It also covers all the necessary points about the person’s impending exit from the company, like pre-registration, however, this may be changed accordingly based on what your job regulations or rules are.

[Employer designation]

Subject: Resignation letter for further studies

I am writing this letter to inform you about my resignation from [workplace] as a [position]. Kindly consider my letter also as a final pre- resignation notice to resign from the [company]. The reason for this resignation is higher studies. I also request you to issue my experience letter at the end of this notice month so that I get clearance from the bank to make my journey abroad to the concerned university. I respect and regard [company] as my mother institution, where I learnt a lot and acquired professional skills and career growth.

Warm Regards

[your position]

Resignation letter due to further studies Sample 5

[Company Name]

This is to inform you that I have been working with your prestigious organization since [time joined] as a[position]. However, I have decided to enhance my skills by getting a professional degree in the same discipline for which I had applied and have been selected for the program which is to start in the coming month.

Resignation Letter due to Further Studies Sample 6 

Warm Regards,

Frequently Asked Questions (FAQs): Resignation Letter due to Further Studies

How do you write a resignation letter for further studies.

To write a resignation letter for further studies you may follow the following format:

What is the best reason to resign?

How do i write a short notice letter of resignation.

Try to inform your manager or boss before hand Use a professional or business format Mention your last date and the position you hold Give appropriate reason for leaving and a brief explanation Express that you are grateful for the experience and aspects of the job you enjoyed  Sign, put your name down, and follow with your position

How do I write a reason for resignation?

Can i tender my resignation by email.

Yes, you can tender your resignation by mail, but usually most people are of the opinion that resigning in person may be better than sending in a resignation letter by email or even by regular mail.

Other Sample resignation & Leave letters you may like

Was this helpful, related posts, leave of absence letter for family reasons (5 samples), leave of absence letter for personal reasons (5 samples), leave of absence letter for school (5 samples).

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Psychotherapy, personality, resignation letter for a working student(5 samples).

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Writing a “resignation letter for a working student.”

When writing a “resignation letter for a working student,” these are some of the things that you need to keep in mind.

April Fleming

Education Manager

555 Bluebonnet Ave.

Please consider this letter to be my official notice of resignation as a curriculum writer at Bright Minds Learning Center. My last day will be Wednesday, Oct. 21, 2020. My time at Bright Minds has made a significant impact on my professional aspirations and I have decided to continue my education by attending graduate school to study early childhood education. I highly value the time I have spent here and will miss working here, but unfortunately, I will not be able to balance a schedule as a graduate student and also fully dedicate myself to this position. Although I will miss working with our team creating engaging lessons for students, I am excited to apply the institutional knowledge and best practices I learned here to my education as I pursue additional qualifications as an educator.

Before I leave, I plan to finish the lessons I am currently working on and create an itemized list of the parts of our curriculum that will need updates soon after I leave. I would be happy to train my replacement or create a central document explaining my duties to make it easier to hire a new curriculum writer. Please let me know if there is anything else I can do to make my absence easier on our team. I have the utmost respect for the amazing culture at Bright Minds and hope to be an active part in growing our team’s impact even as I depart the company. Thank you again for the opportunity to work and grow as an educator.

[Manager name]

[Signature]

This letter is my official letter of resignation. I have enjoyed working in your office very much indeed this past couple of years. I have spent enough time in the field though to know that a dental assistant’s job is not as fulfilling as the position of a dental hygienist. Consequently, I am returning to school to complete my degree as a hygienist. This will require a full-time commitment of my time.

This degree will also allow me to work part-time when my husband and I start a family in the future. So, while I think about the future and earning this degree, it is a positive life choice for me.

I appreciate working in your practice since it gave me the ability to explore my interest in the field. Once I have graduated, possibly you will need a dental hygienist. We have worked so well together that I would be pleased to rejoin your practice in a different position.

Sarah Johnson”

“Dear Ms Lau,

Consequently, this is my letter of resignation. I plan to work until September 15, 2020. This fulfils my two weeks’ notice and allows me to concentrate on school full time when the semester begins.

Working at Acme Corporation has provided me with many opportunities to develop my skills and career. I will miss my coworkers a great deal upon my return to school. I trust that I have contributed to the company’s success through my efforts.

Best wishes to you, my coworkers, and Acme Corporation for continued success.

I will miss my employment with the company and wish you all the best.

Employee Signature

The Manager

__________ (Company name),

__________ (Address)

Date: __/__/____ (Date)

Subject: Resignation Letter for Part-Time Job

Dear _________ (name of the manager),

I would like to state that I am _____________ (name) and I have been working in your reputed company as a ______ (mentioned designation).

Respected, me being a student had to work in a part-time manner. I write this letter to inform you that I am willing to resign from the duties from __/__/____ (date) onwards. The reason behind the same is ____________ (better opportunity available/ approaching exams/ any other). It is a request to kindly proceed with this application at the earliest so that I could be relieved from duty latest by __/__/____ (date).

__________ (Signature),

Frequently asked questions:

How do you resign from a student job, should i talk to my boss before quitting.

Yes, you can schedule a one-on-one meeting with your boss before resigning.  Be professional and polite during the conversation, thanking your employer for the opportunity.

https://www.indeed.com/career-advice/starting-new-job/resignation-letter-going-back-to-school

https://www.thebalancecareers.com/resignation-letter-sample-1918792

Student Part Time Job Resignation Letter – Sample Resignation Letter for Part Time Job

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Related posts, tutor resignation letters(5 samples), leave of absence letter for traveling abroad (+5 samples), leave of absence letter for a family wedding (+5 samples).

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Resignation Letter Sample: Employee Returning to School

Tips for Writing a Successful and Effective Resignation Letter

How to Write a Resignation Letter

• Resignation Letter Sample #1

Resignation Letter Sample #2

When you decide to go back to school full-time, sometimes it's best to quit your job. While some employees work full-time when returning to school for additional studies or to earn a degree, others can't handle the combination of work, school, and often, family responsibilities. These employees feel that their resignation from their employment is their best option. There are sample resignation letters for an employee who is returning to school.

What should you include in your resignation letter? And where should you place it?

Be professional and pleasant. Begin by stating how much you enjoy working at the company you're leaving. Then tell your employer that you’ve made the decision to return to school. Explain that given time considerations, you would be unable to both return to school and do justice to your current job, and your family relationships, too.

While giving your two weeks' notice, mention the last day you will work for the company, so there's no ambiguity in your employer's understanding that you are quitting your job. If you'd like, keep the door open by saying you’d like to return to the company in the future.

You may want to rejoin the company later, even if it's not in the same position, and there's no need to burn any bridges. You may want to leave your options open. especially if you have enjoyed working for your current employer .

Resignation Letter Sample - Employee Returning to School

This is a resignation letter example that can be used by an employee who's leaving to attend school. Download the resignation letter template (compatible with Google Docs and Word Online), or copy the text version. Adapt the letter and insert the information that pertains to your specific situation.

Resignation Letter Sample - Employee Returning to School (Text Version)

This is a sample resignation letter for a person returning to school to complete her degree. She is concerned that she cannot balance work and family with pursuing a degree.

Zoe Smith 123 Main Street Anytown, CA 12345 555-555-5555 zoe.smith@email.com

September 1, 2020

Josephine Lau Director, Human Resources Acme Corporation 123 Business Rd. Business City, NY 54321

Dear Ms. Lau,

I have had to make the difficult decision that I cannot continue to work as an assistant while I return to school full time to earn my bachelor's degree. It would not be fair to you, as my employer, nor to my family or my studies.

Consequently, this is my letter of resignation. I plan to work until September 15, 2020. This fulfills my two weeks' notice and allows me to concentrate on school full time when the semester begins.

Working at Acme Corporation has provided me with many opportunities to develop my skills and career. I will miss my coworkers a great deal upon my return to school. I trust that I have contributed to the company's success through my efforts.

I hope that I am leaving on positive terms and that I may be in touch in the future. While circumstances will change over the next two years while I complete my degree, and the future is impossible to predict, [Optional:] If all works out, I will plan to re-apply for employment with the firm after graduation. 

Best wishes to you, my coworkers, and Acme Corporation for continued success.

In the meantime, I want to help you make the integration of a new employee go as smoothly as possible. Please let me know how I can best assist with the transition of my job and responsibilities to another employee.

I will miss my employment with the company and wish you all the best.

Employee Signature

In this second sample resignation letter, an employee is leaving her employment to pursue a degree as a dental hygienist which is a full-time program. Download the second resignation letter sample or copy the text.

June 10, 2020

Mr. Thomas Pare

Anytown Dentistry

947 Main Street

Topeka, Kansas 66614

This letter is my official letter of resignation. I have enjoyed working in your office very much indeed this past couple of years. I have spent enough time in the field though to know that a dental assistant's job is not as fulfilling as the position of a dental hygienist. Consequently, I am returning to school to complete my degree as a hygienist. This will require a full-time commitment of my time.

This degree will also afford me the opportunity to work part-time when my husband and I start a family in the future. So, while I think about the future and earning this degree, it is a positive life choice for me.

I appreciate working in your practice since it gave me the ability to explore my interest in the field. Once I have graduated, possibly you will need a dental hygienist. We have worked so well together that I would be pleased to rejoin your practice in a different position.

I will also miss my coworkers who have contributed to a harmonious workplace.

My last day will be June 30, 2020, so if we start recruiting immediately, I am allowing some extra time so I can train my replacement for you.

Sarah Johnson

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Phd Candidate resignation letter

So you have decided to quit your current PhD candidate job and are going to take a next step in your career. Just make sure you end things with your current company in good note. One of the most important part of quitting is to write a good resignation letter as PhD candidate .

here are 3 examples that you can use for resignation letter as Phd Candidate -

Template no 1-.

Dear [supervisor/committee chair], I am writing to inform you that I am resigning from my position as a PhD candidate at [university name]. I would like to thank you for the opportunity to work on my PhD research and for your support during my time as a student. I have enjoyed working on my research and have made significant contributions to my field of study. I am proud of the work I have done as a PhD candidate and believe that I have made a valuable contribution to the university. I am grateful for the opportunity to have worked with you and I wish you all the best in the future. Sincerely, [Your name]

Template no 2-

Dear [employer], I am writing to inform you of my decision to resign from my position as a PhD candidate at your company. While I have enjoyed my time here and appreciate the opportunity to contribute to your company, I have decided that it is time for me to move on to other pursuits. I would like to take this opportunity to thank you for the opportunity to work here and to also highlight some of my accomplishments as a PhD candidate. In particular, I am proud of the contributions I have made to your company's research initiatives. I am confident that the skills and knowledge I have gained during my time here will be of great use to me in the future. Thank you again for the opportunity to work here. I wish your company all the best in the future. Sincerely, [Your name]

Template no 3-

Dear [supervisor], I would like to inform you that I am resigning from my position as PhD candidate at [company name]. I am grateful for the opportunity that I have had to contribute to the company as a PhD candidate, and I have enjoyed my time here. However, I have decided that it is time for me to move on to other opportunities. I wish the company all the best in the future. Sincerely, [Your name]

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email: Thor May - [email protected]

Withdrawal from PhD Candidacies :

University of Melbourne 1996 & University of Newcastle 1988

Notes : this document is comprised of four letters which deal with reasons for withdrawal from or continuance with PhD candidature. Much later (2010) the writer did obtain a PhD from the University of Newcastle in an area quite different from the topics discussed below. In both the cases dealt with here, formal withdrawal came after much reflection, and a considerable time after actual work on the dissertations had lapsed. However, the institutions and doctoral supervisors made no input either way, or at any time, on the withdrawal decisions.

1. Letter 1 sets out my reasons for withdrawing from a PhD Candidacy in Linguistics at the University of Melbourne in 1996.

2. Letter 2 is the response of my supervisor & Head of Department, Assoc. Professor Nicholas Evans

3. Letter 3 is a an extract from correspondence in 1993, discussing why research is worthwhile.

4. Letter 4 is my formal withdrawal from a first PhD candidacy in Linguistics at the University of Newcastle, NSW in 1988. Hopefully it might give some insight into the kind of factors which can influence such very tough decisions.

e-mail Thor May : [email protected]

Home Page  

1. Withdrawal from PhD Candidature in Linguistics at the University of Melbourne in 1996:

Dr. Nicholas Evans, Department of Linguistics University of Melbourne, Parkville, Victoria 3052

I am writing to notify you that I am withdrawing from my PhD candidacy in Linguistics at the University of Melbourne. Although I had decided upon this some time ago, I have learned to be cautious about burning bridges. My leave of absence expires on 1 August 1996, so a choice must be made. Here are my reasons:

1. I cannot put a realistic completion date on the topic as it is designed.

2. It is not clear to me that whatever I undertake in this area will contribute anything significant to the sum of human understanding.

3. At almost 51, although very fit indeed, institutional careers are more or less closed to me, and a PhD, by the time I got it, would not amount to much of a vocational asset.

4. Over the last couple of years I have managed to make useful financial savings. As a 25 year old I could happily blow the money. As it is, I think I had better consolidate something before I go ga-ga.

For the brief present, I have some kind of a role in the TAFE system. TAFE teaching does give certain satisfactions. It is much more of a service role, less self-absorbed than university work, since the less gifted clients by and large must struggle far harder to achieve useful learning. Being clever does not necessarily make for good teaching in this environment, and sharp-witted colleagues are also thinner on the ground. On the other hand, there is a greater need to be wise about advice, since many TAFE students are easily led astray.

I am writing three books currently. One, English for Mechanics, has already earned $500 in royalties on an Indonesian technical English project which I established at Pulau Banka in April of this year. This sort of thing does offer an intellectual outlet, and scope for innovation. Indeed, being a free spirit, my own development may have been better off if I had taken an independent track twenty years ago.

Regards, Thor May

21 July 1996

2. Supervisor response to withdrawal letter, University of Melbourne 1996

From: Nick Evans Date: Tue, 06 Aug 1996 09:55:47 +1000 Subject: your letter

To: thor may <[email protected]>

Subject: Your letter

thanks for your recent letter, which reached me today. Although of course I'll miss your sharp and original spirit around the department, I can understand the reasons for your decision, and had suspected from how things were going that you might recentre your efforts around your TAFE teaching. Our loss will be the TAFE system's gain, and your work there sounds really interesting. Anyway, I hope you will always feel welcome to drop in at whatever seminars and other activities here might catch your interest.

Regards, Nick Evans

3. Rationales for PhD study: 1993 Letter to PhD Supervisor, Department of Linguistics, University of Melbourne

Memorandum Department of Linguistics University of Melbourne

TO: Nick Evans FROM: Thor May DATE: December 9, 1993 SUBJECT: Study Options   [EXTRACT ONLY]

a) A little history -  What makes Thor May tick? Why do I do research at all ?

At 12 years of age my father thrashed his headmaster with a razor strop and quit any kind of formal education, (that's his story anyway). The shifting addresses of an itinerant carpenter, where I grew up, made few allowances for intellectual interests, and to this day the family thinks I'm warped. Even with hindsight it is difficult to escape the horizon of expectations which those closest to you impose. The thirty or so unskilled and semi-skilled jobs which bored me witless before 1975 have left me with a boundless sympathy for the millions who will always be trapped. They find their compensations outside work, if they are lucky. I jumped those rails, but also paid a price, in security, in monetary rewards, and as an outsider to my origins, in friendship. I didn't know my limitations (and still don't) but determined that I would continue to challenge them, continue to grow, refuse to be intimidated into becoming a cog for some anonymous machine.

Linguistics and social anthropology were the first things which those paid to judge suggested I was pretty good at. The linguistic canon also seemed flexible enough to accommodate my anarchic skepticism. Who knows, we might all have been better off if I had encountered a sympathetic lecturer in law or journalism or marketing first. Blessed are those who know their vocation; for me, linguistics was an accident that happened.

After a year of high school teaching in NZ (just marginally more stimulating than picking the chewing gum off pub floors), and another year (1977) with AMES in Melbourne, I wrote to Ray Cattell at Newcastle U. He offered to take me on as a postgraduate and, amazingly, asked me to lecture. The possibility had never crossed my mind. As it turned out, I was writing a PhD in generative grammar but teaching mostly sociolinguistics. In practice, I was learning on the job, spending most of my time reading enough to give decent lectures, with no useful spin-off into the dissertation at all. What I did learn about the topic gradually convinced me that a PhD topic on it, written in terms of the available generative models, would be a scholastic exercise, a rite of passage perhaps, but with little to contribute to enduring knowledge. Maybe most PhDs are like that, or maybe I was just misguided, but having walked out on cleaning pub toilets, I wanted to do something that would yield more lasting satisfaction.

Newcastle gave me a kind of career option by default. If that first PhD topic wasn't worth the candle in the end, then at least it seemed like common-sense to build on my lecturing experience. Somewhere along the way I became a damned good teacher. Hence the short-term appointments to Northern Rivers CAE (now Southern Cross University) and The University of Technology in PNG, and eventually the full lecturing position at the University of the South Pacific, Fiji. Experience was what these jobs were all about. In a place like Fiji it certainly wasn't the money. For a gross of around $23,000 with a marginal tax rate of 48 cents in the dollar, I had the privilege of a staff/student ratio of 100-140:1, which included running all my own tutorials. I don't begrudge any of this experience, but I would have been a fool to stay locked onto that Suva treadmill. In fact, though I didn't realise it at the time, I would have been dead in another six months : as you know, in 1991 I had two near brushes with death in Melbourne where there are real hospitals; (nowadays I keep my diet below 10% fat and run 10km a day).

b) Current options as I see them : [ref. 1993]

i) continue to rely on casual and emergency work. This seems less and less viable in the present climate. Also, when the ET 'phone calls do come it is fatal to turn them down because you just won't be called next time. Planning is impossible. I lost $400 last September by leaving my telephone for 3 minutes to check the letter box. Often it is 20 hours or zero at a moment's notice.

ii) take up a TAFE contract if offered. This would be 20hrs contact, reasonably interesting, not difficult but quite time-consuming. The money on contract is respectable. The work is essentially unrelated to my thesis.

iii) fluke an Australian lecturing position in TESL: difficult, given my history and the competition, but possible. For example, USQ has advertised a place, and I knew the HOD, Francis Manghubhai, in Fiji. In a scene like that the PhD would have to go to hell for the first year, until my feet hit the ground. Again, the work would be unrelated to the thesis, but useful experience for the kind of job (if any!) I'm likely to be offered in future years.

iv) fluke a job lecturing linguistics in some outpost of the empire; (that's not going to happen in Australia without a PhD, if at all). Well, yes and no. It could be interesting, though I'm essentially an urban animal. It could also be the Suva scene all over, with no time or resources for thesis research. Decaying expatriates are a sad sight.

v) stop trying to do things by halves. Pack in the thesis for a couple of years and make enough tax-free money in Saudi Arabia to fund some full-time study. Dhahran is advertising now for January and September 1994 starts. If I took it on, it would make sense to learn Arabic into the bargain. The real entrée into this sort of job is an MA in Applied Linguistics, but I might still score. The attractions of this option are obvious. The drawbacks are also very stark. i) It is a serious proposition to break continuity of study, even if Melbourne University would buy the idea; ii) I'm already 48. This doesn't bother me, but it seems to make other people jumpy (including some in your faculty, I've noticed); iii) a heretic like me sandwiched between the mad mullahs and Saddam Hussein, without even the possibility of looking at a woman for two years, sounds like the script for a very bad movie.

vi) Pack in the idea of writing a thesis altogether. Nope. 1) I'm stubborn; 2) it's too damned interesting; 3) there's no way I'm going back to cleaning pub toilets; 4) short of a lobotomy, when you've got a complexity-seeking brain, you have to keep it amused;5) the caste-stricken academic classes won't talk to me without a PhD (the money-dazzled remainder have already given up on me); 6) against impressive evidence to the contrary, employers think that only PhDs can teach other people clever things; 7) why is intellectual enquiry a less useful way of using up a life than pushing a mop anyway?

4. Withdrawal from PhD Candidature in Linguistics at the University of Newcastle in 1988:

T.P. May Lecturer I (Linguistics) Dept. Literature & Language University of the South Pacific P.O. Box 1168 Suva, Fiji Tel. 313 900 ext.372; Fax 301 305

Date: October 22, 1988

• H.O.D., Dept. of Linguistics,
• Chairman of the Senate,
• The Secretary, University of Newcastle NSW

This is formal notice to the University of Newcastle of my withdrawal from candidature for the PhD thesis entitled GRAMMATICAL AGENCY. The work on this thesis topic has given rise to several professional papers, either published or soon to be submitted for publication. However I have concluded (and not hastily) that the present state of knowledge in linguistics and psychology does not leave scope for treating the subject with proper integrity in a doctoral dissertation. This conclusion is explained in greater detail below.

I thank my various supervisors of the past several years, and in particular Ray Cattell who gave me the chance to lecture, thus leading me into an academic career which was neither planned nor anticipated.

I will be enrolling shortly (but not at Newcastle) to commence another dissertation, this time in Discourse Analysis.

The thesis, GRAMMATICAL AGENCY was intended to analyse some of the thematic relations which exist amongst the constituents of sentences in natural languages. It has become clear to me that thematic relations are translation nodes between the grammar of natural languages and what might be called the grammar of mind. Most existing models of language grammars assert the autonomy of natural language from other centres of cognition. The internal systems of language are certainly sufficiently complex and systematic to absorb the attention of many generations of linguists. However my work on the margins of cognitive systems has persuaded me that attempts to create entirely autonomous linguistic models are misplaced.

There is no doubt that the existing knowledge of human cognitive systems (or what I have called "the grammar of mind") is desperately inadequate. One feels the sort of despair that medieval alchemists must have known before the emergence of coherent principles in chemistry and physics. We don't even know what questions to ask. The sense I have of much present work in linguistics is that we are trying to reverse-engineer a high level computer language without any notion that it is making constant function calls to a "machine language" in the central processing unit, and must be finally interpreted within the constraints of that "machine language" if it is to operate at all. If you like, the processes of perception, thought and memory are expressions of this "machine language", whose paradigms we barely comprehend or admit. We fail to acknowledge that the systems of natural language semantics are the precise processes interpreting our high level language syntax to this other cognitive machine language.

For the purposes of writing a thesis I have been effectively required to work with existing models of generative grammars. I feel that fragments of such grammars are definitely going to encapsulate useful principles and patterns in unexpected ways, but that the model-specific frameworks and formalisms are going to look as irrelevant as the Ptolemaic Universe in any satisfactory characterization of the relationships between high level natural languages and the structures of "machine languages" in other cognitive processes.

Research in the area of thematic relations is so handicapped by our present ignorance of cognitive processes, and the primitive state of linguistic science, that I have considered it wise to put the thesis topic GRAMMATICAL AGENCY aside for investigation at a later time, unconstrained by the exigencies of course enrolment deadlines.

Yours sincerely,

Thorold MAY

October 22, 1988

e-mail Thor May  -  [email protected]

RR: The letter of a PhD student that decided to quit the thesis disappointed with the world of research

by jordicabot | Sep 13, 2013 | industry relations , job , Research Rants | 5 comments

I found very interesting to read the list of reasons given by a PhD Student in his/her resignation letter (after four years working towards getting a PhD at EPFL).

The full letter can be read here . Though I don’t agree with all the points s/he makes, I do agree with a few of them. In fact, I dare to say they are well-known, my surprise is that s/he was able to realize this is how academia works so early. It took me quite a few more years to reach the same level of “enlightenment” (and start this “ research rants ” blog). This doesn’t mean that Academia completely sucks, IMHO the problem is that students enter the PhD with too high expectations so it’s also our task as advisors to make them understand that researchers don’t live in an ideal world but they are part of the real world which basically means that we, as any other “company”, need money to operate (and to get money you need to justify the quality of your work which ends up producing some of the problems the student mentions in the letter).

Like it or not this is how life (including research) works. I just wish the best of luck to this student but I hope s/he doesn’t switch to a private company expecting a better working environment. Believe me I’ve been there and the problems (with co-workers, with “competitors”,…) are similar but the level of nastiness tends to be higher.

I’m not really sure that the nastiness in business is higher: I’ve never seen someone land in the looney bin from business, but I have seen it being done from academia. Also, business tends to be relatively honest/transparent about the existence and amount of subterfuge while academia’s tends to engross itself in its propaganda (as the letter highlights).

I´d say that people working on a company are much more used to nastiness since as you say they have been exposed to it from the very first day while in research it takes some time to realize that you´re not there just to make the world a better place. For the same reason, researchers switching to a private company will be much worse at playing the survival game at the beginning and will need to catch up fast with their more skilled company coworkers

> the problem is that students enter the PhD with too high expecations

It is entirely the fault of advisers for selling these expectations. Most PhD students are the brightest students in their respective undergrad courses. The only illusion that can sell them on the idea and keep them going, while being overworked and being grossly underpaid compared to their less equipped and trained peers in industry, is the illusion that there is something much superior at the end. Being told at the end of the process that its no different (if not, worse), is a betrayal of trust that students place in their mentors. But take the illusion of making a big difference away and no sane student will enter doctoral training.

Academia talks about being fair and ethical. It isn’t. The only way they can reconcile this lie, if the truth is that the academic life should not be expected to be much better than the industry, is by paying students roughly the same as they would have earned in the industry. If they are not attending lectures, but instead working on advisor’s projects, pay them as employees. But academia won’t. Just like the businessman who won’t pay his employees any more than what he can get away with, neither will academia. The purported liberal ideals of academia are just lies.

Well, I won’t deny this is probably true in many cases but I can assure mine had a very realistic view of what they could expect from the PhD, as you could guess from somebody that takes the time to publicly complaint about (some aspects of ) the world of academia 🙂

Another important point to me is that researchers should not forget that the working environment in private companies is not better (or they will be disappointed again). This may depend a lot on the country but in my experience, companies also promise a lot so that you accept a low starting salary. For instance, in Spain the salary of a junior programmer (and that´s basically the only kind of position you´d be offered after getting your CS degree) is not much higher than the salary of a PhD Student.

As a Phd student, yes I was grossly underpaid… But it was my own doing. I didn’t compete for the scholarships very aggressively and made due with my meagre stipend. Many scholarship students do almost as well as I do now as an assistant professor at a small teaching university–at least in the scientific discipline I chose to pursue. There have been instances of falsified data, retractions of journal articles, self-pliagerism, to name a few, in recent years. This is a symptom of the pressure to perform, which in turn comes about from the need for capital, and all this pressure is dumped on the laps of the student slave labour; however, grossly underpaid students are buried in their work and simply missing out on plentiful funding opportunities. (Yet another factor propagating the current academic ethos)

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Your roadmap to PhD success: freshman year advice for aspiring researchers

By JOHN CINTRON | August 19, 2024

COURTESY OF JOHN CINTRON

Cintron sitting at his workspace on the 9th floor lab, part of the Stanley Center for Psychiatric Research at the Broad Institute.

First off, welcome to the Nest! As a freshman, you’re probably not even sure what you want to pursue yet or you might simply be feeling overwhelmed by all the possibilities you can take with your life and career path. As someone who’s tried it all — Pre-Med, Economics, Consulting, Marketing, Filmmaking, Engineering and much more — I can safely say that acquiring a Doctor of Philosophy (Ph.D.) is the end goal that I intend to achieve.

To apply for a doctorate program, you need to maintain excellent grades and demonstrate your ability to manage a rigorous course load with other extracurricular and leadership activities. However, joining a lab (wet: manipulating liquids, biological matter and chemicals or dry: computational, physics and engineering) and beginning to work on actual research at university is arguably the most important thing you can do as a pre-PhD, pre-MD-PhD or even pre-med freshman. This will not be your average Chemistry lab experience as it will allow you opportunities to partake in independent research.

Independent research has been my greatest academic passion for as long as I can remember, from winning high school science fairs to participating in various forms of undergraduate research. As an undergraduate, I am motivated to pursue independent research in order to gain as much exposure and training as possible before beginning a Ph.D. program. I am interested in working in a research lab at Hopkins, not only because of how renowned the institution is for research, but also to make the most of my college education. 

Here’s what you need to do to get into a research lab as a freshman. Be ready to scour the internet; look around at all of the research labs Hopkins offers. Find what you think suits your current interests. Look into ForagerOne , an online platform designed specifically to connect undergraduate students with Faculty conducting research. You can look into department websites as well for faculty research profiles.You already made it here, which was the hardest part! Hopkins, being the nation’s oldest and best-funded research university, allows you access to labs that conduct cutting-edge research in their respective fields, so there is no shortage of opportunities.

​​Once you find a lab that resonates with you, reach out to the principal investigator (PI) of that lab by using your Hopkins email. Cold emails truly work best, as long as you keep it concise and make it known that you’re willing to commit to the research. You’ll end up meeting the PI or a post-doctoral researcher in the lab, which is where you can each lay out your expectations to one another (in terms of research, time commitment, recommendations, etc.) and see if the lab is a good fit for you. You’re going to want to start this process sooner rather than later!

Even if you end up realizing you don’t have a passion for or enjoy the lab you’re in as a freshman, that’s perfectly normal; you simply need experience. Many students switch labs for sophomore year and beyond!

Additionally, a research experience at Hopkins can be helpful to secure your dream summer research experience. My research experiences at Hopkins allowed me to realize my passion for working in the lab, even in the midst of my busy class schedule. I realized being a part of a summer research experience would allow me to put a 100% focus on my research and cultivate my interests further. 

You will not only be able to gain practical skills from your lab, but you can also ask for a letter of recommendation from your supervisor. Most REU programs value your letter of recommendation the most, so you need to make good impressions as a student researcher in your lab as early as possible, since applications have due dates around January/February.

This past summer, I was given the amazing opportunity to conduct research in the field of Neuroimmunology at the Broad Institute of MIT & Harvard as a participant in the Broad Summer Research Program. I gained so many useful skills from this REU, including improving my scientific writing, quickly learning extensive information about my specific field of research, creating an engaging research poster and delivering effective scientific presentations. 

REUs allow you to use your summer to conduct meaningful research and expand your network. The wide array of skills I gained from participating in an REU will allow me to more thoroughly engage and contribute ideas in my research lab back at Hopkins!

Again, good luck as you begin your academic journey, and welcome to the Nest!

John Cintron is a sophomore from Fort Myers, Fla. majoring in Chemical and Biomolecular Engineering. He is a News Writer for The News-Letter.

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Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On August 14, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

Table of Content

These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

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This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

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Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

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A passionate writer who bridges the gap between aspiring international students and their dream schools.

My student-friendly content, powered by SEO magic, simplifies applications, tackles scholarships, and provide you with all the information you need, to conquer your international academic dreams.

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