cover letter for chinese visa

  I.Visa Types and  Required Documents

  Annex 1  Important Tips for online COVA visa form filling

1.  Please carefully read the prompts and requirements of the COVA form system, and complete the entries of the visa application COVA online form step by step, making sure that the information is true, accurate and complete. Please note: Once the application form has been submitted, it cannot be modified in any way.

2.  The " location " option  for submitting the visa application should be  in line with the consular jurisdiction.

3.  Basic personal information. Surname, given names, gender, date of birth, nationality, passport number, passport type, etc. must be exactly the same as those on the passport information page, otherwise your visa application will be returned.

4.  If you were born in China (including Hong Kong, Macao and Taiwan), please note:

  (1) Application form 1.1D The Chinese name (if applicable) must be entered in Chinese with the Chinese character input method, please do not fill in "Chinese", "Chinese", etc.

  (2) In the application form 1.6G, select "Yes" for "former nationality", and then select the nationality information.

  (3) Item 1.6H of the application form is required. If the applicant is applying for a Chinese visa for the first time, this entry will be automatically generated during the form filling process; but if the applicant has previously applied for a Chinese visa, this entry will not be displayed when filling in the online form, and the form must be printed out and supplemented by hand-written Chinese name and other information. This Item cannot be empty.

5.  Fill in the work experience and educational background

  (1) Please fill in the work experience in the past 5 years.

  (2) The “position” and “duty” of the application form 3.2D and 3.2E must be filled in completely.

   (3)   Please fill in the highest diploma/degree in 4.1, and the diploma/degree and major in 4.1B and 4.1C must be completed.

6.  Completely fill in each address

The address of the spouse in 5.5A of the application form  must fill in the address of the current location , not the address of the place of birth. The address must be filled in completely, including street, city, state, and country.

7.  If you choose "not applicable" for any entry in the form, you need to state the reason for “not applicable”.

8.  Printing and signing. After completing the COVA online form filling, you must print out a full set of application forms, including the "Confirmation of Online Visa application" and "Visa Application Form of the People's Republic of China" (depending on the individual filling situation, a total of 8 to 9 pages will be generated). All the pages of the forms must be printed to turn in, the signature and date on the Confirmation Page and the 8th page of Visa Application Form of the People's Republic of China must be handwritten by the applicant him/herself. Visa applicant under the age of 18 is signed by their guardian, and meanwhile add a handwritten signature in the "For person filling in the application on the applicant’s behalf".

  Annex 2  Contents of S1, S2, Q1, Q2 Visa Invitation Letter

Inviter’s name XX, gender X, date of birth: XX, Chinese ID number XXX (or foreign passport number XX, Chinese permanent residence card number XX), current address in China is XX, contact phone number XX, email XX.

I hereby invite the following relatives to visit China for a short-term visit/long-term residence. He/She plans to go to China on XX, and stay in China for XX days.

Invitee information: name XX, gender X, date of birth XX, nationality XX, passport number XX, and the relative relationship with the inviter is XX.

Inviter's signature:        Date:

  Annex 3  Cont ents of M， F and L Visa Invitation Letter

1. Personal information of the invitee: name, gender, date of birth, passport number, etc.

2. Information about the invitee’s visit to China: reason for coming to China, date of arrival and departure, place of visit, relationship with the inviting unit or inviter, who will pay for the travel, etc.

3. Inviting party information: inviting party name, address, tel e phone number, official seal, legal representative or inviter’s signature, date, etc. (the information must be included in the text of the invitation letter)

  Annex 4    Where You Stay Form  ( Download )

Please note: According to the v isa application requirements, if the applicant is not in the United States, he cannot apply for a visa to the Chinese Embassy or Consulate-General in the United States.)

II. Process of Visa Application

The  consular jurisdiction   of the Embassy  of the People ’ s Republic of China   includes : Washington D . C . ,  Maryland ,  Virginia ,  West Virginia ,  North Carolina ,  South Carolina ,  Kentucky,  Tennessee ,  Delaware ,  Alabama ,  Arkansas ,  Florida ,  Georgia, Louisiana, Mississippi, Oklahoma, Texas, Puerto Rico . Please confirm that the applicant lives in the above-mentioned states before submitting the visa application.

1. Visa applicants need to log on to the website  “ China Online Visa Application (COVA) ”  to fill in the COVA forms.

*After completing the COVA forms as required, please make sure to  print the full set of COVA forms (8-9 pages)  and  sign   on the Confirmation Page and the 8th  page . If the COVA forms are not prepared as guided, the application will not be accepted.

2. The physical application documents can be submitted to the Visa Office within the office hours by the visa applicant or by an agent.

3. In addition to the printed and signed COVA forms, visa applicants also need to prepare the physical  Required Documents (include   "A.Basic Documents"   and   "B.General Documents")   to submit on-site to the Visa Office. If the physical documents do not meet the requirements or not sufficient, the application may be returned, and the applicant may need to fill in the COVA forms again.

4. Please check all the information on the visa is correct when picking up. If there is any inaccuracy, please tell the staff immediately in case inconvenience brought by the incorrect information. Credit card (Master or Visa card only), money order or cashier's check are accepted for on-site pick-up. 

III.  Processing Time and Fees

Regular service:  4 business days

Express service:  3 business days (urgent situation)

Note:  The above processing time is average and for reference only. Some applications may require longer processing time that a pick-up date cannot be confirmed until notified by the Visa Office.

For visa processing fees, please  click   here .  

IV. Address and Contact Information of the Visa office

Address of the Visa Office :

2201 Wisconsin Avenue NW, Suite110, Washington, D.C. 20007 U.S.A.

Office Hours:

9:30-14:30 (Monday to Friday, closed on weekends and holidays)

Email address: [email protected]

Phone number:

001-202-855-1555 (12:30-16:30, Monday to Friday, except for holidays)

Face mask is required upon entry.

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample

China Job Applications: 7 Steps to Crafting Outstanding Cover Letters

Crafting Exceptional Cover Letters for China Job Applications: A Comprehensive Guide

In the realm of China job applications, a well-crafted cover letter is your key to success. This guide provides insights into writing outstanding cover letters tailored specifically for China job applications. Discover the cultural considerations, effective customization, and strategic approaches to make your application shine.

Understanding the Chinese Job Market:

Before you begin drafting your cover letter, it’s essential to understand the nuances of the Chinese job market. China places a strong emphasis on interpersonal relationships, respect for authority, and teamwork. Highlighting your ability to collaborate, adapt to different work cultures, and understand the local business environment can significantly enhance your cover letter’s effectiveness.

Table of Contents

Research the Company: Showcasing Alignment in Your Cover Letter for China Job Applications

To stand out, showcase your genuine interest in the company by conducting thorough research. Align your values with the company’s mission and goals. Demonstrating this alignment in your cover letter enhances your chances of making a positive impression, showing that you’ve invested time in understanding the company culture.

Addressing Cultural Differences: Cultural Sensitivity in China Job Applications

Cultural sensitivity is crucial in China job applications. Express politeness, respect, and enthusiasm in your cover letter, mirroring Chinese business customs. Emphasize your commitment to adapting to the local work culture, showcasing your awareness and readiness for cross-cultural collaboration.

Tailor Your Cover Letter to the Job: Customizing Your Cover Letter for China Job Applications

Avoid using a generic cover letter for all applications. Tailor your cover letter for each job application by incorporating keywords and emphasizing specific skills mentioned in the job description. This customization not only demonstrates your suitability for the role but also reflects your attention to detail and genuine interest.

Start with a Strong Opening: Engaging Beginnings for China Job Applications

Capture the reader’s attention with a compelling opening. Express your enthusiasm for the position, introduce yourself, and consider incorporating a brief, relevant anecdote to make your cover letter memorable from the start. A strong opening sets a positive tone for the rest of your application.

Showcase Your Skills and Achievements: Highlighting Key Skills for China Job Applications

In this section, delve deeper into showcasing your skills and achievements, aligning them specifically with the job requirements. Use quantifiable metrics to provide concrete evidence of your impact in previous roles. Emphasize how your unique skill set makes you an ideal candidate for the position.

Emphasize Cultural Fit: Cross-Cultural Competence in China Job Applications

Incorporate examples of how you have successfully navigated cross-cultural situations in your previous work experiences. Demonstrate your adaptability and understanding of Chinese work culture, emphasizing your ability to work harmoniously within diverse teams.

Demonstrate Language Proficiency: Language Skills in China Job Applications

If you possess Mandarin or other relevant Chinese language skills, emphasize this in your cover letter. Fluency in the local language is highly valued and can set you apart from other candidates, showcasing your ability to communicate effectively in the workplace.

Express Long-Term Commitment: Long-Term Dedication in China Job Applications

Conclude your cover letter by expressing your dedication to contributing to the long-term success of the company. Chinese employers often appreciate candidates who demonstrate a commitment to growing with the organization. Share your vision for the future and how you see yourself contributing to the company’s continued success.

In conclusion, this comprehensive guide equips you with the tools to write compelling cover letters tailored for China job applications. By navigating cultural nuances, customizing your approach, and showcasing your unique qualities, you’ll maximize your chances of success in the dynamic and competitive Chinese job market. Invest time and effort into crafting personalized cover letters, and you’ll undoubtedly stand out to potential employers in China.

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• Business Visa

China “M” business visas are issued for commercial and trade activities, such as visiting clients, meeting with business partners, and attending trade fairs. These visas are typically valid for 3 months. US citizens may be eligible for a 10-year multiple entry visa. The category “F” business visas are for academic exchange including conducting research, attending conferences, and University collaboration. These are typically valid for 3-6 months with 1-2 entries.

If you’re planning on accepting a position in China, check out our Chinese work visa application.

• Requirements

Photograph(s)

The Chinese Consulate requires a photograph that meets very strict requirements. We strongly recommend that you submit your photograph electronically to China Visa Service Center so we can ensure it meets the stringent characteristics mandated by the Chinese Consulate. Follow https://www.mychinavisa.com/photo-service to upload your photo.

All electronic photo submissions must be taken within the last six months against an all-white background. It must show a full frontal view of your head, face centered in the middle, the tops of your shoulders, and display a neutral (non-smiling) expression with eyes open, mouth closed, and ears visible. No background light or shadows are permitted. You may not wear eyeglasses, jewelry, or headwear except for religious purposes. Do not wear a white shirt. 

Should you elect to submit an actual photograph then it must meet all of the above criteria and:

• Be exactly 48 mm tall by 33 mm wide  
• Be printed on high-quality photo paper
• Not be affixed to your application, with no evidence of adhesive tape or staples

Note that most passport photo vendors produce photos that are 2 inches by 2 inches and are  not acceptable. China Visa Service Center cannot submit applications with incorrectly formatted photographs.

Letter of Invitation

Business cover letter.

• The letter must be addressed to: Embassy of China

Proof of State Residency

You must provide a proof of your current address of residency. The document must either be a copy of the front of your driver's license or government ID, or a utility bill. The document must:

• Display your name as it appears on your passport
• Display the current residence address as provided on your visa application

Please note, if you must submit a utility bill the consulate requires electric, gas, or a water bill; phone and cable bills are not accepted.

China Visa Service Center Order Form

Provide the China Visa Service Center Order Form included in this kit.

Visa Application Form

One fully completed and signed visa application form.  The application must :

• Be completed online
• Include answers for all required fields
• List the name of the traveler exactly as it is written in the passport
• Be printed single-sided
• Be dated and signed in blue or black ink
• Be enclosed with all other documents in your visa application kit
• Have your signature on the declaration confirmation page, as well as in section 9.1A

Former PRC Nationals or Individuals Born in Chinese Territories

If you are a former PRC passport holder or were born in China, Taiwan, Hong Kong, or Macau:

• You must write your name in Chinese characters for question 1.2 on the visa application form
• You must provide a copy of your most recent China visa and a copy of the passport in which the visa was issued
• If you have never been issued a China visa you must submit your original China passport and a copy of your Green Card, and a copy of your Naturalization Certificate
• If you were adopted from China you must also include a copy of your adoption papers showing adoptive parents names, name change, and photo with parents (do not include the original papers).  If applicable, include a copy of your naturalization certificate and U.S. birth certificate.

Previous Visas

China visa validity.

Applicants will be eligible for a 10-year visa provided that the traveler has at least one year of remaining validity on their U.S. Passport. If you have less than one year you will be granted a six-month visa to China.

China Visa Service Center can help you renew your passport. Call 1-800-799-6560 for more information.

U.S. Embassy Registration (Recommended)

U.s. citizens born in certain countries, ngo/non-profit workers, applicants with criminal record, "where you stay" form, military statement.

If you have ever served in the military, are in active military duty, are on the reserves or retired from military, the Chinese Consulate request you to complete the DECLARATION OF ACTIVE MILITARY SERVICE template form included in the kit.   The dates on this DECLARATION OF ACTIVE MILITARY SERVICE form must match the dates on your application form for questions #8.8 and #8.12. The military information including dates of service must also be included in the Employment History section (3.2) of your application even thought this section only requires 5 year work history.

Urgent Applications

Consular Fee

Service Fee

Processing Time

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8 Business Days

4 Business Days

Processing time means the time it takes for the Chinese Consulate to process your visa. Please allow extra time for shipping and handling.

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1-800-799-6560.