resume and cover letter tips for success

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How to write a great cover letter in 2024: tips and structure

A cover letter is a personalized letter that introduces you to a potential employer, highlights your qualifications, and explains why you're a strong fit for a specific job.

Hate or love them, these brief documents allow job seekers to make an impression and stand out from the pile of other applications. Penning a thoughtful cover letter shows the hiring team you care about earning the position.

Here’s everything you need to know about how to write a cover letter — and a great one, at that.

What is a cover letter and why does it matter?

A professional cover letter is a one-page document you submit alongside your CV or resume as part of a job application. Typically, they’re about half a page or around 150–300 words.

An effective cover letter doesn’t just rehash your CV; it’s your chance to highlight your proudest moments, explain why you want the job, and state plainly what you bring to the table.

Show the reviewer you’re likable, talented, and will add to the company’s culture . You can refer to previous jobs and other information from your CV, but only if it helps tell a story about you and your career choices .

What 3 things should you include in a cover letter?

A well-crafted cover letter can help you stand out to potential employers. To make your cover letter shine, here are three key elements to include:

1. Personalization

Address the hiring manager or recruiter by name whenever possible. If the job posting doesn't include a name, research to find out who will be reviewing applications. Personalizing your cover letter shows that you've taken the time to tailor your application to the specific company and role.

2. Highlight relevant achievements and skills

Emphasize your most relevant skills , experiences, and accomplishments that directly relate to the job you're applying for. Provide specific examples of how your skills have benefited previous employers and how they can contribute to the prospective employer's success. Use quantifiable achievements , such as improved efficiency, cost savings, or project success, to demonstrate your impact.

3. Show enthusiasm and fit

Express your enthusiasm for the company and the position you're applying for. Explain why you are interested in this role and believe you are a good fit for the organization. Mention how your values, goals, and skills align with the company's mission and culture. Demonstrating that you've done your research can make a significant impression.

What do hiring managers look for in a cover letter?

Employers look for several key elements in a cover letter. These include:

Employers want to see that your cover letter is specifically tailored to the position you are applying for. It should demonstrate how your skills, experiences, and qualifications align with the job requirements.

Clear and concise writing

A well-written cover letter is concise, easy to read, and error-free. Employers appreciate clear and effective communication skills , so make sure your cover letter showcases your ability to express yourself effectively.

Demonstrated knowledge of the company

Employers want to see that you are genuinely interested in their organization. Mention specific details about the company, such as recent achievements or projects, to show that you are enthusiastic about joining their team.

Achievements and accomplishments

Highlight your relevant achievements and accomplishments that demonstrate your qualifications for the position. Use specific examples to showcase your skills and show how they can benefit the employer.

Enthusiasm and motivation

Employers want to hire candidates who are excited about the opportunity and motivated to contribute to the company's success. Express your enthusiasm and passion for the role and explain why you are interested in working for the company.

Professionalism

A cover letter should be professional in tone and presentation. Use formal language, address the hiring manager appropriately, and follow standard business letter formatting.

How do you structure a cover letter?

A well-structured cover letter follows a specific format that makes it easy for the reader to understand your qualifications and enthusiasm for the position. Here's a typical structure for a cover letter:

Contact information

Include your name, address, phone number, and email address at the top of the letter. Place your contact information at the beginning so that it's easy for the employer to reach you.

Employer's contact information

Opening paragraph, middle paragraph(s), closing paragraph, complimentary close, additional contact information.

Repeat your contact information (name, phone number, and email) at the end of the letter, just in case the employer needs it for quick reference.

Remember to keep your cover letter concise and focused. It should typically be no more than one page in length. Proofread your letter carefully to ensure it is free from spelling and grammatical errors. Tailor each cover letter to the specific job application to make it as relevant and impactful as possible.

How to write a good cover letter (with examples)

The best letters are unique, tailored to the job description, and written in your voice — but that doesn’t mean you can’t use a job cover letter template.

Great cover letters contain the same basic elements and flow a certain way. Take a look at this cover letter structure for ref erence while you construct your own.

1. Add a header and contact information

While reading your cover letter, the recruiter shouldn’t have to look far to find who wrote it. Your document should include a basic heading with the following information:

• Pronouns (optional)
• Location (optional)
• Email address
• Phone number (optional)
• Relevant links, such as your LinkedIn profile , portfolio, or personal website (optional)

You can pull this information directly from your CV. Put it together, and it will look something like this:

Christopher Pike

San Francisco, California

[email protected]

Alternatively, if the posting asks you to submit your cover letter in the body of an email, you can include this information in your signature. For example:

Warm regards,

Catherine Janeway

Bloomington, Indiana

[email protected]

(555) 999 - 2222

2. Include a personal greeting

Always begin your cover letter by addressing the hiring manager — preferably by name. You can use the person’s first and last name. Make sure to include a relevant title, like Dr., Mr., or Ms. For example, “Dear Mr. John Doe.”

Avoid generic openings like “To whom it may concern,” “Dear sir or madam,” or “Dear hiring manager.” These introductions sound impersonal — like you’re copy-pasting cover letters — and can work against you in the hiring process.

Be careful, though. When using someone’s name, you don’t want to use the wrong title or accidentally misgender someone. If in doubt, using only their name is enough. You could also opt for a gender-neutral title, like Mx.

Make sure you’re addressing the right person in your letter — ideally, the person who’s making the final hiring decision. This isn’t always specified in the job posting, so you may have to do some research to learn the name of the hiring manager.

3. Draw them in with an opening story

The opening paragraph of your cover letter should hook the reader. You want it to be memorable, conversational, and extremely relevant to the job you’re pursuing. 

There’s no need for a personal introduction — you’ve already included your name in the heading. But you should make reference to the job you’re applying for. A simple “Thank you for considering my application for the role of [job title] at [company],” will suffice.

Then you can get into the “Why” of your job application. Drive home what makes this specific job and this company so appealing to you. Perhaps you’re a fan of their products, you’re passionate about their mission, or you love their brand voice. Whatever the case, this section is where you share your enthusiasm for the role.

Here’s an example opening paragraph. In this scenario, you’re applying for a digital marketing role at a bicycle company:

“Dear Mr. John Doe,

Thank you for considering my application for the role of Marketing Coordinator at Bits n’ Bikes.

My parents bought my first bike at one of your stores. I’ll never forget the freedom I felt when I learned to ride it. My father removed my training wheels, and my mom sent me barrelling down the street. You provide joy to families across the country — and I want to be part of that.”

4. Emphasize why you’re best for the job

Your next paragraphs should be focused on the role you’re applying to. Highlight your skill set and why you’re a good fit for the needs and expectations associated with the position. Hiring managers want to know what you’ll bring to the job, not just any role.

Start by studying the job description for hints. What problem are they trying to solve with this hire? What skills and qualifications do they mention first or more than once? These are indicators of what’s important to the hiring manager.

Search for details that match your experience and interests. For example, if you’re excited about a fast-paced job in public relations, you might look for these elements in a posting:

• They want someone who can write social media posts and blog content on tight deadlines
• They value collaboration and input from every team member
• They need a planner who can come up with strong PR strategies

Highlight how you fulfill these requirements:

“I’ve always been a strong writer. From blog posts to social media, my content pulls in readers and drives traffic to product pages. For example, when I worked at Bits n’ Bikes, I developed a strategic blog series about bike maintenance that increased our sales of spare parts and tools by 50% — we could see it in our web metrics.

Thanks to the input of all of our team members, including our bike mechanics, my content delivered results.”

5. End with a strong closing paragraph and sign off gracefully

Your closing paragraph is your final chance to hammer home your enthusiasm about the role and your unique ability to fill it. Reiterate the main points you explained in the body paragraphs and remind the reader of what you bring to the table.

You can also use the end of your letter to relay other important details, like whether you’re willing to relocate for the job.

When choosing a sign-off, opt for a phrase that sounds professional and genuine. Reliable options include “Sincerely” and “Kind regards.”

Here’s a strong closing statement for you to consider:

“I believe my enthusiasm, skills, and work experience as a PR professional will serve Bits n’ Bikes very well. I would love to meet to further discuss my value-add as your next Director of Public Relations. Thank you for your consideration. I hope we speak soon.

Tips to write a great cover letter that compliments your resume

When writing your own letter, try not to copy the example excerpts word-for-word. Instead, use this cover letter structure as a baseline to organize your ideas. Then, as you’re writing, use these extra cover letter tips to add your personal touch:

• Keep your cover letter different from your resume : Your cover letter should not duplicate the information on your resume. Instead, it should provide context and explanations for key points in your resume, emphasizing how your qualifications match the specific job you're applying for.
• Customize your cover letter . Tailor your cover letter for each job application. Address the specific needs of the company and the job posting, demonstrating that you've done your homework and understand their requirements.
• Show enthusiasm and fit . Express your enthusiasm for the company and position in the cover letter. Explain why you are interested in working for this company and how your values, goals, and skills align with their mission and culture.
• Use keywords . Incorporate keywords from the job description and industry terms in your cover letter. This can help your application pass through applicant tracking systems (ATS) and demonstrate that you're well-versed in the field.
• Keep it concise . Your cover letter should be succinct and to the point, typically no more than one page. Focus on the most compelling qualifications and experiences that directly support your application.
• Be professional . Maintain a professional tone and structure in your cover letter. Proofread it carefully to ensure there are no errors.
• Address any gaps or concerns . If there are gaps or concerns in your resume, such as employment gaps or a change in career direction, briefly address them in your cover letter. Explain any relevant circumstances and how they have shaped your qualifications and determination.
• Provide a call to action . Conclude your cover letter with a call to action, inviting the employer to contact you for further discussion. Mention that you've attached your resume for their reference.
• Follow the correct format . Use a standard cover letter format like the one above, including your contact information, a formal salutation, introductory and closing paragraphs, and your signature. Ensure that it complements your resume without redundancy.
• Pick the right voice and tone . Try to write like yourself, but adapt to the tone and voice of the company. Look at the job listing, company website, and social media posts. Do they sound fun and quirky, stoic and professional, or somewhere in-between? This guides your writing style.
• Tell your story . You’re an individual with unique expertise, motivators, and years of experience. Tie the pieces together with a great story. Introduce how you arrived at this point in your career, where you hope to go , and how this prospective company fits in your journey. You can also explain any career changes in your resume.
• Show, don’t tell . Anyone can say they’re a problem solver. Why should a recruiter take their word for it if they don’t back it up with examples? Instead of naming your skills, show them in action. Describe situations where you rose to the task, and quantify your success when you can.
• Be honest . Avoid highlighting skills you don’t have. This will backfire if they ask you about them in an interview. Instead, shift focus to the ways in which you stand out.
• Avoid clichés and bullet points . These are signs of lazy writing. Do your best to be original from the first paragraph to the final one. This highlights your individuality and demonstrates the care you put into the letter.
• Proofread . Always spellcheck your cover letter. Look for typos, grammatical errors, and proper flow. We suggest reading it out loud. If it sounds natural rolling off the tongue, it will read naturally as well.

Common cover letter writing FAQs

How long should a cover letter be.

A cover letter should generally be concise and to the point. It is recommended to keep it to one page or less, focusing on the most relevant information that highlights your qualifications and fits the job requirements.

Should I include personal information in a cover letter?

While it's important to introduce yourself and provide your contact information, avoid including personal details such as your age, marital status, or unrelated hobbies. Instead, focus on presenting your professional qualifications and aligning them with the job requirements.

Can I use the same cover letter for multiple job applications?

While it may be tempting to reuse a cover letter, it is best to tailor each cover letter to the specific job you are applying for. This allows you to highlight why you are a good fit for that particular role and show genuine interest in the company.

Do I need to address my cover letter to a specific person?

Whenever possible, it is advisable to address your cover letter to a specific person, such as the hiring manager or recruiter. If the job posting does not provide this information, try to research and find the appropriate contact. If all else fails, you can use a generic salutation such as "Dear Hiring Manager."

Should I include references in my cover letter?

It is generally not necessary to include references in your cover letter. Save this information for when the employer explicitly requests it. Instead, focus on showcasing your qualifications and achievements that make you a strong candidate for the position.

It’s time to start writing your stand-out cover letter

The hardest part of writing is getting started. 

Hopefully, our tips gave you some jumping-off points and confidence . But if you’re really stuck, looking at cover letter examples and resume templates will help you decide where to get started. 

There are numerous sample cover letters available online. Just remember that you’re a unique, well-rounded person, and your cover letter should reflect that. Using our structure, you can tell your story while highlighting your passion for the role. 

Doing your research, including strong examples of your skills, and being courteous is how to write a strong cover letter. Take a breath , flex your fingers, and get typing. Before you know it, your job search will lead to a job interview.

If you want more personalized guidance, a specialized career coach can help review, edit, and guide you through creating a great cover letter that sticks.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

3 cover letter examples to help you catch a hiring manager’s attention

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How to Write a Cover Letter

by Amy Gallo

Summary .   

Perhaps the most challenging part of the job application process is writing an effective cover letter. And yes, you should send one. Even if only one in two cover letters gets read, that’s still a 50% chance that including one could help you. Before you start writing, find out more about the company and the specific job you want. Next, catch the attention of the hiring manager or recruiter with a strong opening line. If you have a personal connection with the company or someone who works there, mention it in the first sentence or two, and try to address your letter to someone directly. Hiring managers are looking for people who can help them solve problems, so show that you know what the company does and some of the challenges it faces. Then explain how your experience has equipped you to meet those needs. If the online application doesn’t allow you to submit a cover letter, use the format you’re given to demonstrate your ability to do the job and your enthusiasm for the role.

No one likes job hunting. Scouring through online job listings, spiffing up your résumé , prepping for grueling interviews  — none of it is fun. For many, the most challenging part of the process is writing an effective cover letter. There’s so much conflicting advice out there, it’s hard to know where to start. Do you even need one, especially if you’re applying through an online system?

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How to Write a Cover Letter

What’s a Cover Letter?

How to write a cover letter in five steps, additional cover letter writing tips, cover letter examples, text-only cover letter examples, cover letter frequently asked questions.

A great cover letter highlights the most relevant and compelling aspects of your professional achievements, industry expertise, and qualifications. It also needs to convey why you’re drawn to a particular job or hiring organization. See below to learn about this writing approach and how you can write a cover letter that gets you more interviews for your next career opportunity.

A cover letter is a short letter that you send when applying for a job. While a resume shows you’re qualified for a job, it doesn’t allow you to speak to employers directly like a cover letter does. In today’s job search, hiring managers don’t just need to know you’re a great employee – they must see that you’re a great employee for their organization.

That’s why writing a cover letter is useful: It bridges the communication gap between your resume and an interview. In your cover letter’s first paragraph, you can tell a manager specifically why you’re attracted to their job opening or organization. You can also reveal more about your soft skills or communication style and provide context for issues such as employment gaps . Details like these may be crucial to starting a good conversation with a manager or recruiter.

Brainstorm key points

Before starting work on a personalized cover letter, you’ll need:

• A working draft of your resume
• A job posting or description you plan on pursuing

Once you have those two items, take 10 minutes to brainstorm and jot down on a blank document or sheet of paper why this job interests you. What does the role or organization share with your background or goals? For instance, maybe it’s an outside sales role in an industry you’re eager to return to. Or maybe the company’s brand or business model appeals to you somehow.

Research the employer. If a job posting gives few details on the hiring company, visit their website for more info. In addition to the home page, look at their “About Us” or “Careers” pages. Also, visit any linked social media pages to see how they present themselves. Are they formal and sophisticated, or down-to-earth and approachable? Figuring out the company’s voice makes it easier to strike the right tone in your cover letter.

When you’re done brainstorming, review your notes: Do any stand out as important or persuasive? Take another 10 minutes to brainstorm and elaborate on them. Repeat this process until you have at least two or three concise sentences that speak to the job opening at hand.

I’m interested in applying for the marketing manager position at Cadence Inc. Your brand’s product set and focus on corporate clients are ideal fits for my skills and experience. As a results-driven professional with deep knowledge of local markets, I can help your team significantly increase its revenue in 2024.

In your cover letter’s first paragraph, show hiring managers you read their job posting and are responding to it directly. It helps distinguish your cover letter from your resume. This also gets you past applicant tracking systems and sets the stage for a good discussion about how you fit the role and the office’s work culture.

This approach takes longer than sending the same generic letter for each application. But it can shorten your overall job search by getting you more interviews for jobs that truly interest you.

To write a great cover letter, you need to structure one effectively. Each section should have a clear goal. From the introduction to your conclusion, your top priority should be focusing on impactful achievements that demonstrate the value you can bring to potential employers. The cover letter needs to tell your story and illustrate your career journey differently from the resume, exploring your nuances as an industry professional.

Your cover letter format should include the following sections:

• Heading and contact information
• Hook or introduction
• Body paragraphs

Below, we’ll walk you through each step of the cover letter writing process:

1. Header and contact information

The header of your cover letter should list all essential contact information, including your name, phone number, email, address, and LinkedIn URL. This allows the hiring manager to easily reach out for more information or to schedule you for an interview. Be sure to also feature your job title as the first item in your header.

Contact Information Example

Savannah Bateman Sales Representative | [email protected] | (678) 901-2345 | Columbus, OH 01234 | LinkedIn

February 11, 2024

Emma Neal Senior Hiring Manager Staples (543) 210-9876 [email protected]

2. Salutation

You must appropriately greet the hiring manager with your cover letter opening. We recommend addressing them by name — Mr. or Ms. [Last Name]. If you’re uncertain of the person’s gender, simply write their first and last name. If you can’t find their name, use a variation of “Dear Hiring Manager.” This shows you’ve researched the company before applying and you’re fully engaged in the job application process. It’s best to avoid salutations such as “Dear Sir/Madam” or “To Whom It May Concern,” as this language feels less direct and personal.

Salutation Examples

Dear Ms. Young,

Dear Mr. Jackson,

Dear Pat Martin,

Dear Sales Hiring Manager,

3. Introduction

Building a powerful introduction is the key to making a strong first impression on the hiring manager. This sets the tone for your cover letter and allows you to immediately send a clear message that you’re the ideal candidate for the position. Highlight your years of experience and convey your interest in the opportunity. But the hook of your cover letter’s first paragraph should come in the form of a stunning career achievement.

Leading with an accomplishment that you can quantify using a powerful number or metric is a great way to maximize the impact of your cover letter opening. Select an achievement relevant to the position you’re targeting, effectively showcasing your industry knowledge and expertise. Not only does this demonstrate your past success, but it also communicates how you can positively impact future employers.

Cover Letter Introduction Example #1

With over 10 years of experience within the energy industry, I’ve managed various multi-million-dollar initiatives to bring green energy solutions to the market for Clean Power Corp. My ability to create strategic partnerships with enterprise customers and C-level executives would create immense value for your company as the new senior vice president of energy.

Cover Letter Introduction Example #2

As you can see from my attached resume, I have an advanced background in human-centered design and visual storytelling. During my time with Ultimate Wedding Planner, I developed the user interface (UI) for the launch of a new mobile application for wedding planning services, which generated over 2 million downloads within one year. My experience in application development will allow me to thrive in the user experience (UX) designer position with your organization.

Cover Letter Introduction Example #3

In my first year as a registered nurse at Temple Hospital, I achieved patient satisfaction ratings of over 93%. As a nursing professional, I’m passionate and dedicated to providing superior care to my patients using evidence-based approaches to treatment. My clinical knowledge will allow me to achieve positive outcomes for patients at your esteemed hospital.

4. Body paragraphs

The body paragraphs serve as the core of your cover letter, allowing you to describe your professional experience in more detail. Start by mentioning specifics about the company’s reputation, mission statement, products, or culture. Describe why this sparks your interest in the opportunity and how you can support the organization’s goals.

Feature a mix of accomplishments that capture the most compelling aspects of your career. In addition to quantifying your achievements, be sure to provide examples of your leadership capabilities and interpersonal skills, as it’s important to show potential employers that you’re the right fit for the team’s culture. Consider adding a bulleted list of career highlights to break up the monotony of the text on the page and maximize the readability of your cover letter.

Cover Letter Body Paragraphs Example #1:

As an executive within the energy space, I identify with West Coast Solar’s mission statement of driving the expansion of renewable energy to combat climate change. My extensive background in providing green energy solutions would aid in this mission based on my career accomplishments:

• Led strategic initiatives to reduce carbon emissions in energy portfolios for enterprise clients valued at up to $300 million by delivering wind, solar, and nuclear energy solutions
• Structured energy transactions valued at up to $120 million and coordinated with the CEO and executive team to identify risk factors and negotiate purchases
• Reduced carbon footprint for enterprise customers by 5% to 15%

Cover Letter Body Paragraphs Example #2:

PeopleSoft’s reputation as a thought leader within the HR software space draws me to apply for the position. My experience as a UX designer for both Employee Software Inc. and LinkedIn has allowed me to cultivate a holistic, human-centered approach that matches the needs of your organization. I can continue to grow your reputation as an industry leader based on the following achievements from my career:

• Managed a team of over 25 UX designers for Employee Software Inc. and interfaced with stakeholders and C-level executives to recommend large-scale redesigns for the mobile UI
• Improved the UX for LinkedIn’s website in coordination with a team of web developers and UX designers, which improved user satisfaction by 15%
• Drove UI development and conducted wireframing for the launch of LinkedIn’s mobile app, which generated 3 million downloads over six months

Cover Letter Body Paragraphs Example #3:

Impossible Foods’ mission to provide ethically sourced, environmentally sustainable meat alternatives strongly aligns with my core values as a brand ambassador within the plant-based food space. I can aid your brand in continuing to improve its market share based on the following achievements from my career:

• Managed overarching marketing strategy for vegan burgers and hotdog product lines, generating $2.5 million in annual revenue, which included conducting market research on target demographics
• Improved annual sales for plant-based burger products by $450,000 by improving packaging and visual merchandising to emphasize environmental sustainability
• Coordinated with media outlets to manage public relations and press releases for new product releases and media coverage of production methods

5. Conclusion

The closing paragraph of your cover letter is your last opportunity to impress the hiring manager. To finish on a strong note, include a call to action (CTA) that invites the hiring manager to schedule an interview or reach out for more information. Reinforce how your industry expertise and career experience can create value for your target company and help their team continue to excel. In the last sentence of your cover letter, thank the reader for their time and consideration, as being courteous also conveys your professionalism.

Cover Letter Closing Paragraph Example #1:

I look forward to telling you more about how my background in renewable energy can help drive the adoption of green energy solutions across your customer base. You can contact me for an interview at your convenience. Thank you for your consideration.

Cover Letter Closing Paragraph Example #2:

I hope to speak with you further regarding how my knowledge of eco-friendly design features aligns with your organization’s mission. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

John Bergsen

Cover Letter Closing Paragraph Example #3:

I would like to schedule an interview to provide more insights into how my HR management experience can help Cigna Health improve recruiting efforts and enhance employee engagement. Feel free to contact me via phone or email at your convenience. I appreciate your time and consideration.

Anthony Gentile

Align your cover letter with the job description

Tailoring your content according to the needs of individual employers is essential for any successful job application. As you review the posting, reflect on how your industry knowledge and background match the company’s needs.

Identify exactly what potential employers are looking for in a candidate and feature specific skill sets that match the job description. Emphasize how your core values are aligned with the organization’s mission statement. Although this additional customization can be time-consuming, your chances of landing the interview are sure to increase drastically.

Quantify your professional achievements

Writing a cover letter that stands out in today’s competitive job market is no easy task. With an overabundance of qualified applicants, you need to push your cover letter toward the top of the pile. Quantifying your achievements is one of the best ways to accomplish this.

Incorporating hard numbers, metrics, and monetary figures fulfills several objectives. First, it establishes a sense of scope for your achievements and helps to paint a much clearer image of your professional experience. Another added benefit is that numbers naturally draw the reader’s eye. In a cover letter with detailed paragraphs, this can help entice the hiring manager to engage with your content more thoroughly.

Feature your leadership and communication skills

Although your industry expertise should always be at the forefront of your cover letter, it’s important not to neglect your interpersonal skills. Companies want to see you can collaborate effectively in diverse, team-based environments. Rather than simply saying you’re a strong leader or communicator, convey these skill sets by featuring tangible examples from your work history.

For instance, if you were managing a team, focus on how you helped develop your team members and put them in a position to succeed. Showcase how you helped to cultivate inclusive and collaborative work cultures to drive employee engagement and retention. These insights are far more compelling than simply mentioning mundane details related to task delegation.

Proofread your cover letter repeatedly

With such a limited window to make a lasting impression on the hiring manager, the last thing you need holding you back is poor grammar or spelling errors. These mistakes are highly distracting for the reader, effectively drawing their attention away from your qualifications. A hastily written cover letter also sends a message to hiring managers that you lack attention to detail, which is key for almost any profession.

Editor Cover Letter Examples

Human Resources Cover Letter Examples

Customer Success Manager Cover Letter Examples

• Human Resources
• Customer Success Manager

Candace Brown  Editor | [email protected] | (123) 456-7890 | Portland, OR 12345 | LinkedIn

January 1, 2024

Allen Jones Hiring Manager Innovate Web Solutions (987) 654-3210 [email protected]

Dear Mr. Jones,

As the senior editor at Portland Web Creators Inc., I oversaw all aspects of copy editing and quality assurance for over 300 web pages across a diverse client base. I identified opportunities to enhance content quality and improve search engine optimization (SEO) performance, resulting in a 30% increase in repeat business. I’m confident my marketing and web page development expertise would be a strong asset for the editor position at your organization.

Innovate Web Solution’s reputation for producing dynamic web content draws me to apply for this position. As a senior editor, I pride myself on my ability to enhance brand messaging for client websites. I believe my experience in editing and content development will continue to grow your prestigious reputation based on the following accomplishments from my career:

• Led the development, editing, and publishing of web page copy for client accounts valued at up to $130,000 and managed a team of over 20 copywriters, editors, and marketing specialists
• Performed quality assurance reviews on drafts from the creative team and identified opportunities to refine language, brand messaging, and keyword optimization, which generated increases of 50% to 100% in organic traffic for customer sites
• Coordinated cross-functionally with graphic designers, web developers, and client stakeholders to ensure alignment with brand identity and customer goals

I would like to schedule an interview to provide more insights into how my editing and SEO experience can help drive success for your clients. Feel free to contact me at your earliest convenience for any additional questions you may have. I appreciate your time and consideration.

Candace Brown

John Smith Human Resource Manager |  [email protected]  | (1654) 739-9183 | 678 Location Rd., San Antonio, TX 78206

February 9, 2024

Julie Jefferson Senior Hiring Officer The People Company (346) 024-7536 [email protected]

Dear Ms. Jefferson,

In my current position, I implemented a new employee retention plan, which resulted in a 50% reduction in the total employee turnover rate within the company. The retention plan included an employee wellness program, additional staff benefits and an internal promotions program. I believe this is a great example of my success and demonstrates that I could be a great asset to The People Company’s team.

With 12 years of experience in Human Resources and a degree in Human Resource Management, I was drawn to The People Company because of the firm’s impressive employee retention rate and reputation for high-performing staff.

If I were to secure a role at The People Company, I assure you I will bring an even greater rate of success to the team. My previous accomplishments include:

• Improved employee satisfaction by 28% via an incentive program.
• Increased the speed of paperwork processing time by 30% in one year.
• Established new application requirements to increase the quality of interviewees.

I would like to set up an interview to discuss further my capabilities, work experience and the benefits I can bring to The People Company team.

P.S. — I’d also like to tell you all about how I was shortlisted for an HR Excellence award!

Selena Ramirez Customer Success Manager | [email protected] | (123) 456-7890 | Miami, FL 12345 | LinkedIn

Rachel Johnson Hiring Manager Advanced Marketing Solutions (987) 654-3210 [email protected]

Dear Ms. Johnson,

At Brand Storytelling Inc., I led the development of the customer success departments and oversaw a team of more than 60 personnel to deliver brand consulting and digital marketing services. By establishing new support models, my team improved client satisfaction scores from 85% to 94% for top accounts. I can achieve similar success for your organization in the customer success manager position.

Advanced Marketing Solutions has a reputation for excellence in its dedication to customer care, which strongly aligns with my professional background. I’m confident I can help your organization continue to enhance its delivery of marketing consulting services based on my career achievements:

• Built, developed, and managed the customer success department and defined strategies to enhance the client experience for accounts valued at up to $15 million
• Coordinated with the director of marketing to refine digital marketing services based on brand objectives and market expansion opportunities, resulting in a 94% customer satisfaction rating
• Led the customer onboarding process, identified opportunities to enhance client engagement, and served as the point of contact for senior management and stakeholders

I would like to schedule an interview to provide more insights into how my expertise in organizational development can help you improve your customer success department. You may contact me via phone or email at your earliest convenience. I appreciate your time and consideration.

Selena Ramirez

Do I really need a cover letter for my job search? -

Yes, in most cases. According to statistics gathered by LinkedIn , over 60% of employers require cover letters from applicants. In addition, over 83% of hiring managers in the study noted that they frequently read cover letters and considered them during the application process. This is also supported by Forbes , who cites a study published by Business and Professional Communication Quarterly. These findings indicated that 56% of employers valued the cover letter as a part of candidate assessment.

What’s the best way to start a cover letter? -

With a clear example of your success in the role you’re after. The concept of “show, don’t tell” absolutely applies to your cover letter’s opening. For instance, don’t just tell the hiring manager you’re a “proactive program manager.” Show you’re proactive by citing a time you exceeded expectations or found a new way to enhance project oversight.

What should my cover letter’s design look like? -

Your resume’s. Carry over all of that document’s basic format settings , like font style, line spacing, and page margins. Also, copy in the exact same contact header.

How long should my cover letter be? -

No more than one page, or around 250 words. Resist the urge to tell your whole career story, even if you have extensive background in your target role. Give just enough detail to pique hiring managers’ interest so they look closely at your resume.

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Certified Professional Resume Writer (CPRW, ACRW)

Jacob Meade is a resume writer and editor with nearly a decade of experience. His writing method centers on understanding and then expressing each person’s unique work history and strengths toward their career goal. Jacob has enjoyed working with jobseekers of all ages and career levels, finding that a clear and focused resume can help people from any walk of life. He is an Academy Certified Resume Writer (ACRW) with the Resume Writing Academy, and a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers & Career Coaches.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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4 Cover Letter Examples (Plus Tips on How to Write Yours)

We love having examples. It’s so much easier to decorate a cake, build a model, or yes, even write a cover letter when you know what the end product could look like. So that’s what we’re going to give you—all the cover letter examples and tips you need to make yours shine (unfortunately we’re not experts in cake decorating or model building). 

You'll see that writing a cover letter is all about highlighting your relevant skills, professional experience, and accomplishments, while emphasizing your interest for the role in an engaging manner.

Want to get right down to business? Skip ahead to:

Why bother with a cover letter at all?

We bet when you see a job listing that says “ cover letter optional ,” you breathe a sigh of relief, gleefully submit your resume, and move on. But you’re truly doing yourself a disservice by not including a cover letter (or by writing one that’s super generic or formulaic).

“When you’re writing a resume you’re oftentimes confined by space, by resume speak, by keywords—you’re up against a lot of technical requirements,” says Melody Godfred, a career coach and the founder of Write in Color who’s read thousands of cover letters over the course of her career. “In a cover letter you have an opportunity to craft a narrative that aligns you not only with the position you’re applying to but also the company you’re applying to.”

Whether you’re writing a cover letter for a data scientist or marketing manager position, an internship or a senior-level role, a startup or a Fortune 500 company, you’re going to want to tailor it to the role, company, and culture. A strong, customized cover letter will help you explain your value proposition and stand out from the stack of applicants. 

If there’s a gap in your resume , you have the opportunity to explain why it’s there. If you’re changing careers, you have the chance to describe why you’re making the switch. If your resume is pretty dull, a cover letter helps you show some personality . And yes, cover letters still get read.

Deep in the job search, or just browsing? These open jobs on The Muse could be your ideal next step »

What do I write in a cover letter? The 3 basic elements

You'll notice from our cover letter examples that the body of your text can vary a lot depending on factors like the position you're applying for, your career stage, and the type of cover letter requested by the hiring manager. For instance, a writing sample cover letter is different from a traditional professional cover letter (we'll get there soon.)

However, there is some information that you can't leave out. It's important to highlight your most relevant experience, skills, and qualifications for the role in any type of cover letter. Plus, make sure to write an engaging first paragraph to grab the reader's attention, and an effective final paragraph, ideally followed by a call to action, in order to leave a lasting positive impression.

You could say that cover letters are a little like puzzles. When you put each component in its proper place (and remove any parts that don’t fit), you create a complete picture. Even though that picture is always different, the types of pieces are basically the same. We've broken down these three key elements for you:

1. An engaging opener

How you start a cover letter is everything. Your opening lines influence whether someone keeps reading—and you want them to, right? “Starting with something that immediately connects you to the company is essential—something that tells the company that this is not a generic cover letter,” Godfred says. “You have to say something that tells the employer, ‘I wrote this just for you.’”

It can be a childhood memory tying you back to the company’s mission. It can be a story about the time you fell in love with the company’s product. It can be an anecdote from another job or experience showing how hard of a worker you are. Whatever you decide to open with, make it memorable.

2. A clear pitch

Use the next few paragraphs of your cover letter to “hit them with the strongest results you have that are aligned with the opportunity,” Godfred says. Ryan Kahn , Muse career coach and founder of The Hired Group , calls this your pitch. In other words, the part where you’re “selling yourself for the position and why you’re qualified for it.”

Additionally, Godfred says, “If you’re someone who’s transitioning careers, and you need to explain that transition, you do it there.”

This section should have a balance of soft and hard skills . Talk about your experience using Salesforce or doing SEO work, but also highlight your ability to lead teams and communicate effectively.

“Companies are embracing authenticity, they’re embracing humanity, they’re looking for people who are going to fit their culture,” says Godfred. “So what are your values? What do you stand for? These values should be as much a part of your cover letter as the super specialized hard skills.

3. A great closing line

Your closing line could include your next steps or a call to action, Kahn says, such as “ I welcome the opportunity to speak with you more about how I can contribute to the team ,” or, “ I would love to schedule a time for us to discuss this role and my experience. ” But more importantly, “You want to make sure that you’re gracious and thanking them,” he says. While seemingly cliché , it never hurts to end on a simple, “ Thank you for your consideration. ”

Does that sound a bit overwhelming? Don’t panic! We’ve got examples of four types of cover letters below: a traditional cover letter , an impact cover letter , a writing sample cover letter , and a career change cover letter . So let’s take a look at these examples, why they work, and how you can use them to craft your own.

1. The traditional cover letter example

A traditional cover letter is similar to what you’d come up with using position-based cover letter templates . It moves in reverse chronological order through your career history, highlighting parts of your past jobs that make you well suited for this position.

You might want to use this type of cover letter if:

• You’re applying to a more formal company (like a law firm or major healthcare company ) or a more conventional role (like a lawyer or accountant).
• You want to play it safe and conservative with your application materials.

What does the job description say?

Imagine you’re applying to a paralegal job opening at a law firm. The job description might include:

Responsibilities

• Draft routine legal documents for review and use by attorneys
• Coordinate and organize materials and presentations for legal proceedings
• Research legal and related issues and report findings and conclusions to team
• Provide overall legal administrative support to the legal team
• Maintain calendars and ensure timely filings

Requirements

• Bachelor’s degree or equivalent of relevant education and work experience
• Strong communication skills (oral and written)
• Strong organizational , multitasking, and prioritization skills
• Proficiency with Microsoft Office Suite and LexisNexis
• Trustworthy, positive, energetic, and optimistic attitude with a willingness to roll up your sleeves

The cover letter example

Here’s an example of a traditional cover letter you could write for this role—keeping things strictly professional but without sounding too boring or jargon-y:

Dear Ms. Jessica Sanchez,

In my five-year career as a paralegal, I have honed my legal research and writing skills, and the attorneys I’ve worked with have complimented me on my command of case law and litigation support. Spiegel Law Firm’s 20 years in practice proves that the firm has strong values and excellent attorneys, and I’d be eager to join such a talented team.

I currently serve as a paralegal for Chandler, Chandler, and Greene, where I work closely with the partners on a number of high-priority cases. During my time here, I implemented a new calendar system that ensures timely filing of court papers. This system has prevented missed deadlines and allowed for better organization of internal and client meetings.

Previously, as a paralegal for the Neuerburg Law Firm, I received praise for my overall support of the legal team and my positive attitude. While working there, I came up with and implemented a plan for digitizing their old files while still ensuring security and privacy. This led to more efficiency when preparing for client meetings and legal proceedings.

My further qualifications include a bachelor’s degree from Rutgers University, a paralegal certificate, and training in LexisNexis, Westlaw, and Microsoft Office Suite.

I would love the opportunity to discuss how I can contribute to your legal team. Thank you in advance for your consideration, and I look forward to hearing from you.

Chase Broadstein [email protected] (222) 222-2222

Download this example

Why this works

This cover letter example is short, sweet, and to the point. It shows the candidate has a knack for getting things done in a thorough and timely manner and a track record for helping out wherever needed. The opening lines also express a genuine interest in this specific firm. Plus, there are some important keywords in there like “calendar system,” “bachelor’s degree,” “paralegal certificate,” and “LexisNexis.”

2. The impact cover letter example

The impact cover letter puts your accomplishments front and center rather than organizing your paragraphs by past roles. You might use a cover letter like this if:

• You’re applying for roles where you’re expected to deliver on certain goals or results (for example, if the jobs involve sales quotas or marketing metrics).
• You haven’t followed a straightforward career path and your past job titles don’t show the extent of your qualifications.
• You want your personality to stand out a bit more than it might in a traditional cover letter.

What does the job description say

Imagine you’ve come across an opening for an email marketing manager . Part of the job description states:

• Manage email marketing strategy and calendar, including copywriting, optimization, monitoring, analyzing, and reporting on campaigns
• Improve campaign success through conversion optimization, A/B testing, and other experiments
• Collaborate with the design team to ensure brand guidelines are followed in emails
• Partner and collaborate cross-functionally with sales, product, product marketing, and data teams
• 3+ years in email marketing
• Experience with Constant Contact, Google Analytics, HTML, CSS, Photoshop, and Microsoft Excel, a plus
• Excellent communication skills (oral and written) and an eye for copyediting
• Strong interpersonal , relationship-building, and stakeholder management skills
• Excellent project management, problem-solving , and time management skills, with the ability to multitask effectively

Here’s an example of an impact cover letter where the writer’s hard skills and successes stand out:

Dear Russ Roman,

I have a problem. See, my inbox currently (and embarrassingly) hosts 1,500 unread emails—including newsletters from at least 50 different brands.

But this problem only fuels my passion for creating emails that are worth opening. Because from my perspective, as someone who can barely get through their own stack of mail, that’s a true win.

I’ve been following Vitabe for years, and can proudly say that I open every single email you send to me. I’m a sucker for a good subject line—“Take a Vitamin-ute—We’ll A-B-C You Soon” being my favorite—and the way your email content feels both fun and expert-backed really speaks to me. This is why I’m thrilled to submit my application for a role as email marketing manager at your company.

I have over four years of experience working in the email marketing space. In my current role at Westside Bank, I was able to implement new email campaigns centered around reengaging churned clients. By analyzing data around the types of clients who churn and the engagement of our current email subscribers, as well as A/B testing headlines and newsletter layouts, we were able to increase email subscribers by 15% and convert 30% of those subscribers to purchase our product, a significant increase from the previous year. 

I also launched a “Your Credit Matters” newsletter focused on educating our clients on how they spend and manage their credit—which became our highest performing campaign in terms of open-rates and click-through to date.

Previously, as a member of the marketing team at Dream Diary Mattresses, I collaborated with the sales and product team to understand how I could best support them in hitting their quarterly goals. One specific project involving creating personalized emails for customers drew more people to come back to our site after 30 days than direct paid ad campaigns, leading to a 112% increase in revenue from the last quarter.

I take the content I write and the calendars I manage seriously, editing and refining beyond detail-oriented and into meticulous territory, and I feel my experience and drive would greatly help Vitabe further develop their email program for success.

Thank you very much for your time and consideration. I look forward to hearing from you.

Lad Miller [email protected] (987) 654-3210

This sample cover letter concisely highlights the applicant’s most significant, relevant achievements. By adding context to how their projects were created, monitored, and completed, they’re able to show just how results-driven they are and how they’ve successfully leveraged some of the skills the company is looking for.

One thing worth noting: This person didn’t include keywords such as Constant Contact, Google Analytics, HTML, CSS, Photoshop, or Microsoft Excel—all of which are listed in the job description. But those skills are most likely in their resume already, and leaving them out gives them the space to discuss specific projects and tell a story not visible on other parts of their job application.

3. The writing sample cover letter example

For roles where written communication is key, such as PR, copywriting , or journalism jobs, your cover letter will likely be the first writing sample your future employer sees. So it’s just as important to show your skill set in action through eloquent writing.

• Writing or editing is a key component of the role you’re applying to.
• You want to show off your creativity.

Here’s part of a job description for a staff writer position:

• Pitch and write articles, reporting on timely issues and trends
• Collaborate with editorial and other teams to launch each digital issue and other special projects on schedule
• Evaluate content performance and digital trends on a daily basis to constantly adjust pitches and packaging
• Utilize CMS tools, strategically select photos and videos, and request original graphics to optimize all written content for maximum engagement
• At least 2-3 years of experience creating content at a digital-first outlet
• Strong writing and reporting skills, and the ability to write clearly and quickly
• Familiarity working in a CMS and with analytics tools such as Google Analytics
• Deadline-driven, strategic thinker with a knack for crafting click-y headlines
• Strong collaborator who thrives in fast-paced environments

Have fun with this one, but triple-check for spelling and grammar mistakes, and make sure you’re showing off your best writing. Here's the cover letter sample:

Dear Tai Chen,

Since I could walk, I’ve been dancing. And since I could read, I’ve been glued to Arabesque Weekly. At one point, you featured one of my local heroes—a ballerina who struggled with an injury early in her career and went on to become a principal dancer at Pacific Northwest Ballet—and I plastered the article above my childhood bed. It’s still there today.

That article—and so many others you’ve published—taught me that dancing was about more than just pirouettes and arabesques and that the right kind of writer can shed light on aspects of the art that make it surprising, impactful, and universal. I can be that writer.

As an editorial assistant at TheImprovGroup.com for the past two and a half years, my main responsibility was to get all of our content ready to go live on the site. This included fact-checking, proofreading, adding in HTML where necessary, and finding photos, videos, and GIFs that would complement the content and optimize audience engagement. 

As I tinkered with each post, I became intimately familiar with our internal CMS. Reviewing every single article we published and following reactions and engagement helped me gain a deep understanding of what makes a piece really land with our audience.

But by far my favorite aspect of this role has been writing. Each week, I pitch and write at least one article, from 250-word news items to 900-word advice pieces to even longer profiles, features, and personal essays. I love the challenge of developing pitches that align with the trends we see in the data, reflect with the company’s brand and mission, and allow me to flex my creative muscles.

Collaborating with my team to form the best content library we can has been a dream come true. I would be so excited to use my experience to help Arabesque Weekly achieve its goals. And I hope to one day write a story that another little dance lover tapes to their wall forever.

It would be an honor to be a part of your editorial team, and I look forward to the possibility of discussing the opportunity with you.

Hoping to be your next staff writer,

Marlee Wood [email protected] (555) 666-4433

This candidate is clearly passionate about this specific publication and leads with a unique personal anecdote tied to the company’s mission that demonstrates their ability to tell stories in a compelling way. There are relevant keywords and phrases, sure, but they’re not just thrown in there. Their voice comes through in every sentence, proving this person knows how to communicate effectively and creatively.

4. The career change cover letter example

Cover letters can play a big part in helping career changers prove their qualifications—especially when it’s unclear how their skills transfer over to this new field.

You might write a career change cover letter if:

• You want to highlight the transferable skills you have that relate to the job description.
• You want to explain why you’re making the switch and what’s driving you toward this specific industry, company, or position.

Imagine you’re someone who has experience supporting a sales team as an administrative assistant , and you’re now looking to become a sales representative. You come across a job posting that includes:

• Develop new sales techniques and strategies to build pipeline and hit team goals
• Coordinate with other teams to increase lead-generation efforts
• Assist in the processing of new business, including contacting customers to finalize sales and service transactions
• 1-3 years of successful sales experience
• Strong communication skills
• Ability to thrive in a fast-paced, ever-changing environment
• Ability to work independently to plan, set priorities, and effectively organize work
• Proven ability to be persuasive, persistent, and confident in closing a sale

Typically, this type of cover letter should include a compelling narrative about your career change and how you can transfer your past experiences to this new role. Here’s how you might translate your past experience over to this new (and exciting) prospect:

Dear Maria Russo,

The head of sales at Sunshine Inc. was in a bind. She needed six client meetings scheduled, 18 service transactions processed, and a summary of the team’s new lead generation campaign drafted before getting on a flight to Austin—in three hours. So she turned to her cool-headed, sales-savvy administrative assistant for help. That assistant was me. Not only did I execute everything on her to-do list, I did it all before her plane left the ground.

For three years, I worked in lockstep with a busy, growth-oriented sales leader to support the business development team. As the sole administrative assistant in the department, I balanced a swath of competing priorities, ranging from coordinating meetings and inputting data to contacting customers, finalizing transactions, and creating promotional materials. This role helped me develop a comprehensive understanding of the sales cycle, sales strategy, and pipeline growth.

Like many others, my career path hasn’t been entirely straightforward. After leaving Crabapple Media, I enrolled in a local coding bootcamp. Six months later, I emerged with a certificate in computer programming and a certainty that I did not want to be a coder. But education is never wasted. I’m now an aspiring sales representative with experience supporting a thriving sales team and extensive knowledge of the tech space.

Here’s a little bit more about how my experience would translate into this role:

• At Crabapple Media, I assisted in coordinating three annual sales strategy rollouts, yielding an average increase in pipeline of 26% YoY.
• At Sunshine Inc., I supported 12 independent team members in their lead-generation efforts. I also assisted in processing an average of 300 sales transactions every quarter.
• I thrive in busy, ever-changing environments that require me to communicate clearly and concisely. Supporting a high-volume team and a busy executive helped me to hone these skills—I typically sent more than 200 emails a day!

I would, of course, love to schedule a time for us to discuss this role and my experience, and I truly want to thank you for considering me.

All the best,

Olu Abiola [email protected] (123) 456-789

The opener draws you in and makes you want to learn more. It toots the person’s horn, but in a way that’s substantiated. Then, the next couple sections explain their experience in the sales space and other relevant qualifications, before eventually tying that back to why they’re applying to this specific job. 

Similar to the impact cover letter, the author lists some of the more important qualities they bring to the table, doing a bit of keyword inclusion and resume gap explaining along the way.

Bonus cover letter examples

To further guide you, check out some more cover letter examples:

• Pain point cover letter example
• Internship cover letter example
• Recent graduate cover letter example
• (Another) career changer cover letter example
• Stay-at-home parent returning to work cover letter example
• Sales cover letter example
• Email marketing manager cover letter example
• No job description or position cover letter example (a.k.a., a letter of intent or interest)
• Example cover letter with no experience

Let’s break down one of our example cover letters real quick

All three professional cover letter examples have some key elements that make them great and able to grab the hiring manager's attention. Check out this handy infographic that breaks down our impact cover letter:

A few more cover letter tips

Here are a few more tips to help the cover letter process:

Start with a “brain dump” 

If you’re staring at a blank page, Godfred always recommends that her clients start by getting all their ideas on the page without paying attention to length. Then “ask yourself how you can cut half of it,” she says. You’ll likely find that repeated information and very generic phrases are the first to go. (If it’s still too long, here are some tips for getting your cover letter down to one page .)

Don’t just repeat your resume

You only have so much space to get your point across, so focus on the information that isn’t stated elsewhere rather than simply regurgitating your resume. A good cover letter should complement your resume, so use the opportunity to elaborate your skills and qualifications further, as well as your accomplishments and why you're a good fit for that position.

Focus on quality over quantity 

Target the jobs you’re most closely drawn to and qualified for and give them all your energy, rather than trying to churn out hundreds of cover letters, Kahn says. You may not be able to apply to as many jobs, but you’ll have a better response rate.

Remember the ATS 

Much like your resume, an applicant tracking systems, or ATS , will be sifting through your cover letter. So you’ll want to scatter relevant keywords from the job description throughout your pitch where it makes sense.

Don’t stress over formatting 

You may see flashy cover letter examples across the internet, but for the most part, it just isn’t necessary. An ATS can’t read text that has been formatted beyond using bold, italics, underline, and color, so keep your font and layout simple—especially if you’re submitting your cover letter through an online portal.

Don't forget your contact information

Include your contact information on every page, including your name, phone number, and email. “Imagine you come across a cover letter and you print it out with a bunch of applications to review and it doesn’t have the person’s contact information on it,” Godfred says. “You never want to put yourself in a situation where you’re the right person and they can’t find you.”

Edit your cover letter before submitting

Never submit a cover letter right after you finish writing it—there could be critical errors that you didn't notice while typing. Take some time away from your text, then revisit it like you're reading someone else's letter. Be sure to double-check all the information you've included, paying special attention to:

• The company's name
• The hiring manager's name
• The job title
• Your contact information
• Basic grammar and spelling

You're ready to go

If you've come this far, you're equipped with all the information you need to craft a great cover letter. Hopefully these cover letter examples help as you go to tackle your own. Remember: This is just one small step in the process! Take your time, but learn to move on when you’ve given it your all.

Amanda Cardoso contributed to the latest version of this article.

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Write a Cover Letter That Gets Read

Here are tips on what to include and what to avoid for job search success.

So much has changed in the job application process over the years. Take the tried-and-true cover letter: It was once such an important part of expressing your interest in a job; today, a cover letter isn’t even accepted by many large employers . To read up on other changes in today’s job market, head to www.aarp.org/Work .  

Many large companies today forgo the cover letter and instead send résumés through automated systems to screen for keywords that connect to their job descriptions. That said, many other employers still want cover letters to help them better understand a candidate’s unique qualifications .

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Check the details of job postings to see if you can include a cover letter. If there are no guidelines, then take the opportunity to include one. This is your chance to sell yourself!

A cover letter is particularly important if you want to elaborate on your work history . For example, maybe you took some time out of the paid workforce to provide family care. Or perhaps you’ve chosen to apply for a position with considerably less responsibility than in your previous jobs.

Your cover letter should address why you are best suited for the position. Take time to think about your “ personal brand ”— the unique skills and strengths that make you attractive to an employer. Convey your brand in your letters. Follow these tips for what to include and what to avoid.

What to Include

In your cover letter, be sure to:

• Address it to a specific person, not just a title or department.
• Refer to the exact job you are applying for, including a reference code if there is one.
• Employ the active voice. For example, say “I won an award,” not, “I was awarded.”
• Describe why you’re uniquely qualified. Cite relevant skills, experience and accomplishments, but don’t simply repeat your résumé. This is a chance to sell yourself!
• Tell the employer something about yourself that might not be clear from your résumé.
• Use keywords from the job posting in your cover letter (as you should do in your résumé).

Proofread your cover letter several times for correct spelling and grammar. Also, consider sharing it with someone who can proofread it and give you an honest opinion. Does your letter make the reader want to know more about you? If not, revise it, highlighting the things that make you the best candidate for the job.

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What to Avoid

Here’s what not to include in your cover letter:

• Too much information! Three to four paragraphs is plenty. 
• Generic language. Tailor your letter to the specific position. 
• Unnecessary words, such as, “I am writing to…” or “Let me introduce myself….” Get right to your point.
• Clear references to your age. Rather than talk about your 30 or 40 years of experience, focus on your skills, how they were applied, and the outcomes as they relate to the position you are seeking.
• Salary requirements. Save this discussion for the interview .

Take Action!

• Head over to AARP’s Applying and Interviewing page for tips on today’s job market.
• Write a cover letter that enhances — not repeats — your résumé.
• Use your cover letter to add context to your résumé and to sell yourself!
• Make sure to carefully proofread your résumé and consider getting feedback from a trusted source.

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7 Ways to Improve Your Cover Letter

• February 5, 2022
• In Resumes & Cover Letters

Having an original and attractive cover letter along with a polished resume can be your golden ticket to a job interview. Most employers agree that cover letters often play a crucial part in their decision. Essentially, a well-written cover letter is your chance to stand out, so don’t miss out on it.

Your cover letter can do one of two things. In some cases, it can grab the attention of the hiring manager and get you an interview . In others, it can make you seem uncreative and boring. What is the difference? Mostly, it is the way you structure it.

Most importantly, remember that the goal of a cover letter is to land an interview . A cover letter should be more than an expansion of your resume . Essentially, it should make the hiring manager want to know more. It should be written with the employer in mind. In other words, address their needs and potential questions. In other words, think about what you can offer the employer, not the other way around.

Here are 7 ways how to improve your cover letter

1. Research the company (Analyze the job listing) 2. Address your cover letter to the right person 3. Capture the reader’s attention 4. Make your cover letter stand out 5. Choose the right cover letter template 6. Don’t repeat your resume 7. Check for typos and grammatical errors

1. Research the company (Analyze the job listing)

Undoubtedly, your cover letter should address the points mentioned in the job listing. However, avoid copy-pasting phrases and keywords. Instead, simply ensure you use the same language as the advertisement. To further improve your cover letter, include the requirements from the job listing.

2. Address your cover letter to the right person

Addressing the hiring manager by name is a sure way to improve your cover letter. Essentially, using a name instead of a generic greeting will make your cover letter stand out. You can even try and search online or call the company to find out the name of the hiring manager. Sometimes, you may not know who you are addressing at all. In this case, skip the greetings and get right to the body of your cover letter.

3. Capture the reader’s attention

Attracting the reader from the very beginning of your cover letter is crucial. Unfortunately, many cover letters end up in the trash because they are hard or boring to read. For this reason, remember to improve your cover letter by editing it to be concise and capturing. First, use the keywords from the job description in the first paragraph. Second, summarize your key competencies in the first few sentences. Also, avoid sending the same letter to more companies. Always tailor the cover letter to the position and company you are applying for.

4. Make your cover letter stand out

Remember, your hiring manager will likely read hundreds of cover letters in a day. For this reason, it is important to make yours stand out. Within the first paragraph, include something extraordinary. This may be an internship you had, your biggest achievement, or a piece of rare knowledge. Moreover, if you have studied or worked abroad, be sure to mention it. Essentially, show what makes you unique. It is important to avoid generic phrases. Starting a cover letter with “I am … and I applied for … position” will likely not wow anyone.

5. Choose the right cover letter template

Match your cover letter to your resume. Choose the same font for both your resume and cover letter. Your application will look polished and professional. Want to write your cover letter in minutes? Use our pre-made resume and cover letter templates . A template produced by a professional designer is a great starting point. Choose from classic, modern, or elegant styling.

6. Don’t repeat your resume

To improve your cover letter, avoid repeating your resume . Unfortunately, many cover letters end up being resumes in paragraph form. Remember that your cover letter will be attached to your resume , so there is no need for repetition. Rather, improve your cover letter by providing a glance at your personality. For example, show off some fun facts about your field of work. Likewise, showing your curiosity by mentioning recent news is sure to grab attention.

7. Check for typos and grammatical errors

Regardless of experience and skill , a cover letter with typos rarely gets approved. Thus, double-checking your spelling is the easiest way to improve your cover letter. If there are spelling errors in your cover letter, the employer may feel like the job is not important to you.

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Cover Letters

A well-written cover letter should always accompany your resume or application. Its purpose is to introduce yourself, expand on the experience in your resume as it relates to the job description, and explain why you are interested in that specific company/organization.

Cover Letters for Job and Internship Listings

A good cover letter should:

• Open with a compelling paragraph that tells a story and catches the reader’s attention.
• Connect your experiences and qualifications with the desired qualifications of the employer.
• Include specific information about why you want to work for the employer and industry.
• Exemplify clear and concise writing skills with NO grammar/spelling errors.
• Demonstrate your knowledge of the position AND the company.

More detailed information about writing a cover letter can be found in the Career Readiness Workbook . You can also utilize Ramped Careers AI Tool to help write a personalized cover letter for any position.

Helpful Links

• Crafting a Compelling Cover Letter
• Cover Letter Samples

You should always include a cover letter for each application, even if the application indicates the cover letter is optional. Writing a customized cover letter shows your willingness to put more effort into the application.

It is recommended that you address your cover letter to the recruiter or hiring manager by name if you know it. If you do not know the name of the recruiter or hiring manager, keep it simple with “Dear Hiring Manager.”

It depends on the recruiter and hiring manager. Many recruiters and hiring managers may read the cover letter and others might focus on the resume to determine your qualifications for the position. To be safe, be sure to write a customized cover letter for every position you are applying to.

Cover letters and resumes are professional documents used to help you secure a job or internship. It is recommended that the cover letter have the same format style as your resume, including the header with your contact information, same font and font size, and same margins.

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• Customer Success

Customer Success cover letter example

Acquiring a customer is one thing; keeping them happy is another thing entirely. Successful customer success professionals understand every whim and desire of their key customers and know how their product will meet their every need. When you are a cross between a detective and a corporate fairy godmother, their wish is your command (so long as it aligns with your own business goals).

The customer success magic act is not easy to convey on a factual and formal resume. Your achievements may be impressive, but it is how you got there that will truly impress them. The only way to tell your story in detail is within the free-flowing career narrative of a customer success cover letter.

How have you turned customer relationships around? Why do clients listen to you? How do you manage to get passionate about your product, day in and day out? Putting your customer first is not always easy, especially when you have revenue targets to hit. Your customer success cover letter will let you tell your tale. In this writing guide and corresponding customer success cover letter, we look at

• How to write a customer success cover letter to complement your resume
• How to structure the letter to tell different aspects of your story
• How to avoid mistakes that make cause immediate rejection

Some other sales and marketing cover letters may be of interest:

• Account manager
• Sales executive
• Sales manager
• Marketing manager
• Marketing assistant

Best format for a customer success cover letter

While there are infinite recipes for customer success, there is only really one tried-and-tested format for a cover letter. When you only have 300 words to tell your story, you need to defer to what works. Having said this, while hiring managers will have certain expectations about how a cover letter should look, the content of the letter is what will set you apart.

The cover letter format should contain the following elements:

• The cover letter header
• The greeting/salutation
• The cover letter intro
• The middle paragraphs (body of the letter)
• The ending paragraph of your cover letter (conclusion and call-to-action)

The comprehensive cover letter guide shares general advice on how to write a cover letter as well as covering every single question that you may have, from font size to design tips. In our experience, it is best to remain open to a broad range of ideas before you get writing.  

This customer success cover letter sample may provide a starting point:

Dear Mrs. Pond,

You retain 95% of your customers over a two-year period when you focus on exceeding their needs and making them feel special. That is what I achieved during my time at Dunnings. The cost of new customer acquisition is so high that you can’t afford to lose them. 

I took over a failing customer success team of three and turned 25% annual client turnover into a mid-90% retention rate. We invested in the best CRM technology to enable us to focus on the small things, incentivizing individual account growth rather than overall profit targets. As a result, 65% of sales uplift came from the 40% smallest accounts. Some doubled and even tripled their turnover with us because we took the time to understand their needs.

I am a proactive customer success leader who understands the importance of working closely with both sales and product teams to educate myself and my team on how best to serve our customers. I view our role as an advocate for the customer within an organization rather than a tool to squeeze more money from them. What is good for the customer is good for the company. I am not scared to fight their corner.

I have been a fan of Broadscan ever since I shared the stage with your CMO at the LakeView Conference last year. Catrin suggested that I should get in touch if I were looking for a role, so here I am. I know that she is on a journey of marketing transformation, and I would love an opportunity to play my part.

I have enclosed a portfolio with 50+ customer recommendations and hope that I will be able to bring many of them over to Broadscan. I would love the opportunity to discuss my relationship management style during a potential interview.

Harriet Connor

Cover letter header

The cover letter header is a functional way of presenting your contact information so that the hiring manager can get in touch the moment that they decide you are the one. There is an element of design but remember that it is easy to overdo the visuals when you are keen to create a favorable impression. Keep the header simple and align the style with your resume. 

There is no requirement to include a home address as there may be data protection issues – you can share your full address at the offer stage. Just your city and state of residence will be fine. The inside address of the employer should only be included in the most formal cases – job applications are not sent by post these days, after all.

Cover letter greeting 

The greeting for a customer success cover letter should not prove too tricky to get right. While you may greet long-term customers in a more informal way, every new customer should be greeted with a polite “Dear Mr/Mrs/Ms. Surname.” This is no different for a cover letter, whether you know the hiring manager or not.

It is worth looking at the job description to find out to whom the letter should be addressed. Normally this will be the hiring manager, although it may sometimes be the HR representative. If you cannot find out the recipient in this way, a call to reception may suffice. Failing this, beginning with a warm “Dear Company team” is the next best option. Do not write “To whom it may concern.” That level of cold formality will not go down well with a hiring manager who wants to work with a warm and friendly customer success professional.

Cover letter introduction

The introduction of a customer success letter should get straight into the incremental difference that you make. It is easy to boast that your sales have risen if the market has improved, but how have you taken the relationship beyond the normal? Lead with one of your most outstanding achievements that few others would have pursued. Going above and beyond should be a thread that runs through your entire letter.

While it is important to share your highlights, make sure that they are relevant to the role. Some customer success roles require genuinely niche experience, so pick through the job description for any rare demands. If you can tick those boxes, you know that you have a fair shout to secure an interview.

Cover letter middle part (body)

The middle part of a customer success letter should also contain plenty of quantifiable results. It is not helpful to parrot the responsibilities of the job description – the hiring manager knows what the job entails. Tell them about the context of your achievements.

Think carefully about which client examples you share. Are they from similar industries? Is the work a fit for what you will be doing in your future role? Hiring managers will be taking a risk if they hire someone who comes from a different background. Your clients will expect you to be an industry expert – how can you prove that you have what it takes?

It is important to share your personality in the middle part of a customer success cover letter. How do you deal with things when they don’t turn out as expected? Can you give an example of your influencing skills? How would your clients describe you? A cover letter gives you a chance to go beyond the factual resume and tell an employer what you are about.

How to close a customer success cover letter (conclusion and sign-off) 

The conclusion of a customer success cover letter is your last chance to sell yourself. Those few lines will form your concluding argument and will be most memorable as the hiring manager decides whether or not to invite you to an interview. Share one last story and tell them why you want the job.

The very end of the letter should contain a call to action. Tell the hiring manager that you are keen to find out more about the role and that you hope to have the opportunity to discuss it further during an interview. This injects a sense of urgency – after all, you will likely have other potential roles on the horizon. Let them feel that there is no time like the present to invite you to an interview. If they want to chat with you, they need to act now.

Basic mistakes in a customer success application letter (and how to avoid them)

• Check your grammar and spelling with online software such as Grammarly. You can also ask a friend to read the letter to make sure that it sounds like you.
• Make sure that you have shared only relevant examples. Your greatest hits may not be the most impressive to a potential employer. See it from their perspective.
• Put your clients at the heart of the cover letter. Don’t talk about yourself too much.

Key takeaways

• Make sure that you focus on your achievements with relevant context.
• Go beyond the job description – don’t just describe responsibilities.
• Tell the hiring manager why you want the role and why you have the perfect mix of personality, experience, and drive to do a fantastic job.

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5 Tips for a Great Cover Letter (and samples)

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Cover Letter Format & Samples

Cover letters are a fantastic tool to introduce oneself in the job search process and are as significant as the resume. A cover letter provides an excellent opportunity to demonstrate one’s interest in the organization and establish direct connections between the employer’s job description and one’s professional background. A well-crafted cover letter, tailored to the specific job and company of interest, and addressed to the right person, can make a lasting impression on the employer.

To make the cover letter effective, one must consider some universal tips and considerations when writing it. It is crucial to ensure that the cover letter is clear, concise, and free of errors. Using formal language and avoiding contractions can help maintain a professional tone. Choosing appropriate vocabulary and grammar can help maintain the original meaning of the text and convey a sense of expertise and professionalism, which is suitable for a business or academic setting. So, it is essential to take the time to craft a compelling cover letter that showcases one’s qualifications and skills to the employer in the best possible light.

In addition to the suggestions above, see our list of key considerations to crafting effective and valuable cover letters.

Cover Letter Tips

1. ) All margins should be approximately one-inch. Typically, a cover letter consists of three to four paragraphs.

2.) The font size should be easy to read. Times, Palatino or Helvetica are good choices. A font size of 12 pt. is preferable, but in some cases you may need to use 10.5 or 11 pt. font.

3.) Don’t be tempted to send “generic” letters. Each cover letter you write should be different, because each job and company you’re writing to is different. Make it easy for the reader to see the relevance of your qualifications to the job in question.

4.) Be sure to proofread each new cover letter you create so that it is free of errors.

5.) It is important to write to a specific person whenever possible.

In addition to these quick tips, check out our comprehensive  Job Search Letters  guide for more information on structuring cover letters and other job search documents.

• Sample 1:  Application Letter
• Sample 2:  Prospecting Letter

Finally, we know that some people work best when they have a format to follow. Especially when they are writing a document, like a cover letter for the first time. The following example reflects the correct business format to use when writing a cover letter:

Your name Return address City, State, Zip

Name of the contact person Title Company Name Address City, State, Zip

Dear Mr./Ms./First name Last name:

The opening paragraph states your reason for writing the letter. Mention a specific job of interest, or a particular department in which you are seeking work. If possible, mention how and when you learned about the job opening or the company, i.e., through a classified advertisement, a contact person or a career services professional. Be sure to mention the name of the person who suggested this job to you, especially if that person is highly respected within the company.

The middle paragraph is an opportunity to expand on the skills you have developed as they relate to this position. This should not merely repeat your resume. You can discuss your education and particular courses or skills attained while in college. If you’re an experienced person, you may wish to use this paragraph to describe your professional background and highlight any specific job experience that may be of particular interest to the organization and that will differentiate you from other applicants. You may need a second paragraph to fully describe your related abilities.

The next paragraph reflects the research you have done on that particular organization. Use company literature, a web site, or conversation with an employee of the organization as ways to gain knowledge about the organization. Explain why you are interested in the job, and convey your awareness of what the company does to show that you have done careful research.

In closing, reiterate your enthusiasm to be considered and ask for an interview. Either state a specific week you’ll make a follow-up phone call or mention an interest in having the contacted person call to set up an interview date. Specify how you can be contacted. Remember to thank the person for considering your application.

120+ Words to Describe Yourself to Stand Out

Customers Interviewed by:

Coming up with the perfect words to describe yourself is more challenging than it seems.

Whether you’re writing your resume or cover letter , preparing for your job interview , or polishing your LinkedIn profile , finding the right words to communicate your skills , qualifications, work experiences, and value can be daunting. Your ability to stand out by describing yourself makes a huge difference between getting a job offer and getting passed over.

In this guide, you will find a list of powerful words you can use to describe yourself and tips to help you leave a positive impression on recruiters and prospective employers.

When might you need to describe yourself?

You might find yourself in certain situations where you will be asked to describe yourself. These include:

• Job interviews
• Cover letter
• College applications
• Professional profiles like LinkedIn

Why do interviewers ask this question?

Interviewers or recruiters ask you to describe yourself primarily to assess whether you are fit for the role. They want to gauge whether your skills , experiences, and values align with the job and the company’s culture.

Additionally, your answer to these questions helps interviewers do the following:

• Evaluate your communication skills and how clearly you can express yourself.
• Understand your background. This includes your education, career goals, professional experiences, and personality.
• See the attributes and values you uphold and how you live them out.
• Understand how well you know your own strengths and weaknesses.
• Have a starting point for further discussions about what you bring to the table.

How interviewers ask you to describe yourself

The question “How would you describe yourself?” might come in different forms. Here are other ways interviewers would ask you to describe yourself:

• Tell me about yourself.
• Share your background.
• Give three words to describe yourself
• Describe yourself in one sentence.
• What are the best words to describe yourself?
• How would other people describe you?
• What are the qualities that define you?

Related: How to Answer the “Tell Me About Yourself” Interview Question (With Examples)

33 words to describe yourself

In any job application or interview, choosing the right words to describe yourself can significantly impact how recruiters and hiring managers perceive you.

So, you have to make sure your words are clear , compelling , and relevant .

Here is a list of words under key qualities you can consider when describing yourself to stand out to recruiters.

1. Innovation and creativity

These words demonstrate your ability to think beyond conventional methods and bring fresh perspectives to the role.

• Innovative : Shows your knack for coming up with new ideas and brainstorming solutions.
• Creative : Highlights your ability to think outside the box and generate original ideas.
• Transformative : Indicates significant change or positive improvement through your efforts.
• Inventive : Highlights your talent for creating new ideas, solutions, or products.

2. Impact and results

These words highlight your ability to produce tangible results and contribute positively to the company’s success.

• Strategic : Reflects your focus on long-term planning and goals.
• Results-driven : Emphasizes your focus on achieving outcomes.
• Impactful : Shows that your actions create meaningful and significant changes.
• Efficient : Indicates you can achieve goals with minimal wasted effort.
• Productive : Shows your efficiency in completing tasks and achieving goals.

3. Problem solving and accuracy

These words show that you can do effective problem-solving and precise execution.

• Versatile : Indicates your ability to handle various tasks or roles, showing your capacity to adjust to different responsibilities.
• Resourceful : Demonstrates your skill in finding quick and clever solutions to problems.
• Analytical : Highlights your ability to interpret data, showcasing your capacity for critical thinking and decision-making.
• Detail-oriented : Emphasizes your careful attention to details and accuracy, ensuring high-quality outcomes and minimizing errors.
• Organized : Shows your ability to manage tasks and projects efficiently.
• Strategic : Reflects your ability to plan and execute with long-term goals in mind.

Related: The Top 5 Problem-Solving Skills Employers Want In 2024

4. Work ethic and reliability

These words show your commitment, dependability, and self-drive, which are crucial for any role.

• Proactive : Demonstrates your initiative and ability to anticipate needs.
• Dependable : Shows you are reliable and trustworthy.
• Motivated : Shows your strong drive to achieve and succeed.
• Dedicated : Reflects your commitment to add value to the company.
• Committed : Reflects that you have a strong sense of dedication and responsibility.
• Consistent : Demonstrates your reliable performance and steady output.

5. Leadership and decision-making

These words demonstrate your leadership qualities and your ability to drive progress.

• Dynamic : Suggests that you have an energetic and enthusiastic approach.
• Decisive : Indicates your ability to make firm and effective decisions.
• Visionary : Reflects your forward-thinking mindset and ability to envision future possibilities.
• Assertive : Shows that you have confidence in making decisions and standing by them.
• Inspirational : Shows your ability to motivate and encourage others toward a shared vision.

6. Collaboration and communication

These words demonstrate your ability to effectively communicate and work with others.

• Collaborative : Emphasizes your ability to work well with others and contribute to a team.
• Empathetic : Shows your ability to connect with others on an emotional level.
• Insightful : Shows your ability to provide valuable perspectives.
• Articulate : Reflects that you have clear and effective communication skills .

Related: The Top 10 Communication Skills To Include On Your Resume 

7. Adaptability and resilience

These words show your ability to handle change and overcome obstacles, which are critical in dynamic work environments.

• Adaptable : Shows your ability to adjust to new situations and challenges.
• Resilient : Indicates your capacity to recover from setbacks.
• Persistent : Demonstrates your determination to continue working towards goals despite obstacles.

5 tips on how to choose words to describe yourself

Here are five tips to help you choose the right words to use when describing yourself to recruiters, hiring managers, and prospective employers.

1. Match them to the job you are applying for

You need to understand what the job requires. Then, identify key skills , job-specific keywords , qualifications, and traits that the employer is looking for.

You should also research the company and understand its culture and values. Take note of specific terms or phrases the company uses.

Then, choose words tailored to the specific competencies in the job posting. Additionally, choose words that resonate with the mission and culture of your target company.

For example:

You are applying for a Marketing Manager position at a company known for its innovative approach and collaborative work environment.

The job description requires skills in digital marketing, team leadership, and strategic planning. The company’s website mentions its commitment to creativity, collaboration, and forward-thinking solutions.

Here are words you can use to describe yourself

• Collaborative
• Forward-thinking
• Cutting-edge

As you work on choosing the best words to match the job description , it is also crucial to stay organized and on top of your applications.

Consider using our job tracker tool to help you check your application status, store job-related notes, and manage your job search efficiently.

2. Highlight your key strengths

When writing your resume or preparing for an interview , it’s important to highlight your key strengths and achievements. This means you need to choose words that reflect your key competencies. Additionally, choose words that show the tangible impact of your contributions.

Start by identifying your unique strengths. These are the top qualities that set you apart from other job candidates. You can also reflect on areas where you excel. You can even use feedback from colleagues or performance reviews.

You’re applying for a Project Manager position at a tech company known for its innovative projects and collaborative team environment.

In your previous roles, you consistently received feedback for your ability to lead your teams effectively and deliver projects on time.

• Results-driven

3. Provide concrete examples of your achievements

You can do this by pairing words with specific outcomes or results to provide concrete evidence of your contributions.

This provides a clearer and more compelling picture of the value you bring to the table, which increases your chances of standing out to potential employers.

For example, describing yourself as “innovative” is powerful. However, adding how your innovative approach “reduced project turnaround time by 30%” provides concrete proof of your abilities.

Additionally, giving concrete examples builds credibility and trust with recruiters and hiring managers. It shows that your words are not just buzzwords, but they are backed by real-world results.

Here’s another example:

Let’s say you describe yourself as an efficient project coordinator.

Drawing from your previous roles, you remember how you streamlined the project management process, which reduced project costs and completion time.

Here’s how you can more effectively describe yourself:

Efficient project coordinator who implemented a new project management system, resulting in a 25% reduction in project completion time and a 15% decrease in project costs.

One of my key strengths is being efficient . For example, I introduced a new project management system at my last job that cut project completion time by 25% and reduced costs by 15%. These improvements not only enhanced team productivity but also significantly lowered expenses.

4. Be clear, concise, and specific

Choose specific words that provide a clear picture of your skills , abilities, and qualities. Instead of describing yourself as “good,” you can use “exceptional.”

Avoid using generic words like “hardworking” or “talented.” Words like these fail to show the unique value you bring to the table. They can also dilute the impact of your message.

Your words can also be more specific and impactful by adding how you embody key qualities. For instance, instead of saying that you are “reliable,” you could say you are “consistently dependable in high-pressure situations.”

Additionally, you should be direct and straight to the point. Don’t use high-flown, vague words or overly complex sentences. Keep your message focused to make it easy for recruiters to grasp what you have to offer.

Here’s an example of a generic statement and how to make it more effective when describing your qualifications:

Generic statement

I am extremely resourceful and have a knack for overcoming obstacles and finding innovative solutions to complex problems.

Compelling statement

I’m inventive and adept at problem-solving, having devised a new approach that reduced project delays by 40%.

5. Practice

Practice helps you get better, especially when you need to describe yourself confidently. Just like you rehearse for a presentation, spend time learning your chosen words and phrases.

Rehearsing answers to common interview questions , like “Tell me about yourself” or “What are your strengths and weaknesses?” can make you feel more comfortable and confident during the interview. Speak your self-description out loud. Pay attention to your tone, pacing, and body language.

A great first impression relies a lot on nonverbal signals as well as what you say. So, stand tall, make eye contact, and speak with energy.

You can even record yourself and listen back to see how you can improve. The more you practice, the more relaxed and genuine your delivery will be. This will make a positive and lasting impression on the interviewer or anyone you want to impress.

Make sure you tailor your words to the specific job you are applying for.

Words to describe yourself during a job interview

A job interview is your chance to make a strong impression. When asked to describe yourself, be prepared to clearly discuss your strengths, skills, and experience. Make sure what you say is relevant to the job and company culture, using specific examples of your achievements.

Here’s an example:

Suppose you are applying to be a cashier at a retail store known for its excellent customer service and efficient transaction processes.

A generic and ineffective answer would sound like this:

“I’m a dependable cashier with experience handling transactions. I’m good at managing the cash register and helping customers.”

Now, here’s a compelling interview response that uses specific adjectives and examples:

“I’m a friendly and meticulous cashier with a strong focus on delivering prompt and accurate service. My exceptional attention to detail ensures error-free transactions, while my approachable demeanor enhances the customer experience. In my previous role, I was commended for being efficient and composed . My dedication to providing excellent service aligns perfectly with your store’s commitment to outstanding customer satisfaction and seamless checkout processes.”

Here are 50 words you can use when describing yourself during a job interview:

• Charismatic
• Constructive
• Conscientious
• Enterprising
• Goal-oriented
• Professional
• Resourceful

50 words to describe yourself on your resume

On your resume , you have an opportunity to describe yourself and make a good first impression through your resume headline and r esume summary .

Note that recruiters and hiring managers review your resume first to see if you are a suitable candidate before booking you for a job interview. So, make sure the words you use in your resume headline and summary are compelling and targeted to the role.

Here is an example:

Suppose you are a nurse.

Your resume headline can look like this:

Dedicated Nurse with Experience

A resume summary would look like this:

“A hardworking and caring nurse with experience in patient care. Passionate about helping others and have worked in various healthcare settings. Responsible and organized .“

However, this headline and summary are too broad and lack specific details that make the nurse stand out.

Here’s what a revised headline and summary look like:

Resume headline “Compassionate and Detail-Oriented Registered Nurse Specializing in Critical Care”

Resume summary “A highly skilled and compassionate registered nurse with over 5 years of experience in critical care settings. Known for meticulous attention to detail and the ability to remain calm under pressure. Excels in providing exceptional patient care. Ensures patient needs are met effectively through proactive approach and strong communication skills and consistently contributes to improving patient outcomes through evidence-based practices.”

Here are 50 words you can use to describe yourself on your resume:

• Clear-sighted
• Compassionate
• Disciplined
• Experienced
• Fair-minded
• Imaginative
• Independent
• Industrious
• Persevering

30 words you can use to describe yourself in your cover letter

When choosing words to describe yourself in your cover letter , select adjectives that reflect your true strengths and qualities and align with the job you’re applying for.

Here is a good example of describing yourself in a cover letter:

“As a meticulous and innovative project-oriented professional with a strong managerial background, I have successfully led cross-functional teams to deliver complex projects on time and within budget. My continuous improvement-focused approach and excellence-driven mindset align with your company’s mission, making me a strong candidate for this role.”

Here is a list of positive words to describe yourself in your cover letter to make a good impression on recruiters and hiring managers.

• Approachable
• Enthusiastic

30 words you can use in your college application

When writing your college application or a personal statement, choose words that reflect your personality, academic achievements, and aspirations. Since you don’t have extensive work experience, you can use adjectives highlighting your character and desire for personal growth. Be honest, and select words that align with the qualities and values the college is looking for.

Here is a list of words to describe yourself as a student in your college application.

• Responsible
• Inquisitive

Words to describe yourself based on your profession

Here is a comprehensive list of the best words to describe yourself based on your target job or industry.

1. Business and management

Focus on adjectives that highlight leadership , problem-solving , and communication skills . Emphasize how you manage projects, lead teams, and achieve results.

Here are ten examples.

• Motivational
• Results-oriented
• Achievement-driven
• Goal-focused
• Performance-centric

2. Marketing and sales

Use words that show your creativity and ability to drive sales growth, understand market trends, and engage with customers effectively.

Here are ten words you can use.

• Market-savvy
• Target-achieving
• Success-oriented
• Market-focused
• Trend-aware

3. Technology and IT

Choose words that show your technical skills, problem-solving skills , and innovation. Emphasize your analytical thinking, attention to detail, and up-to-date tech knowledge.

• Solution-oriented
• Synergistic

4. Creative arts and design

Use adjectives that highlight your originality, artistic skills, attention to detail, and ability to think outside the box.

5. Education

Choose words that demonstrate your. ability to manage a classroom, design lessons, and inspire students, and your dedication to helping students succeed.

Here are words you can use.

• Instructive
• Informative
• Knowledgeable
• Encouraging

6. Finance and accounting

Focus on adjectives that show your skills in analyzing data, managing budgets, ensuring accuracy, and solving financial problems.

Here are some words you can choose.

• Detail-oriented
• Investigative
• Financially-savvy
• Budget-conscious
• Trustworthy
• Process-driven
• Data-driven

7. Human resources

Select words that show your skills in handling employee issues, recruiting, and managing company policies.

• Understanding

8. Customer service and support

Choose words that showcase your skills in helping customers , solving problems, and communicating effectively.

9. Healthcare

Focus on words highlighting your compassion and commitment to patient care, medical knowledge, and handling complex situations.

Here are words you can select.

• Patient-centered
• Communicative

10. Engineering and manufacturing

Use words that emphasize your technical proficiency, problem-solving abilities, and attention to detail.

Choose adjectives that show your hands-on skills and project management capabilities, like these words:

• Streamlined

Focus on adjectives highlighting your analytical skills, attention to detail, and ability to handle complex information. Choose words that emphasize your understanding of legal principles and commitment to ethical practices.

Here are examples:

Do’s and don’ts in choosing the right words to describe yourself

Here are some do’s and don’ts you need to remember when choosing words to describe yourself in your job applications or interviews.

• Be clear and specific.
• Use words that highlight your key strengths.
• Match thejob description.
• Tailor your language to match what the job requires and what the company values.
• Demonstrate your concrete and measurable achievements.
• Be honest and accurate.
• Only choose words that truly reflect your skills and experiences.
• Include both soft and hard skills in your descriptions.
• Be professional.
• Don’t use generic and vague words.
• Don’t use buzzwords.
• Avoid clichés unless backed by examples.
• Don’t exaggerate your skills and qualifications.
• Don’t use jargon.
• Don’t use negative words.
• Don’t use words that downplay your abilities.
• Don’t lie.

Key takeaways

Here are some key points to remember when selecting words to describe yourself in your job application:

• The words you use when describing yourself during your job interview or in your resume or cover letter can make a huge difference between landing a job offer and getting passed over.
• Be sure to study the job description and understand what the employer wants. Then, choose words that align with the job or the company.
• Pair your adjectives with concrete examples of how you embody those qualities.
• Be specific and direct, and don’t exaggerate.

Frequently asked questions

When describing yourself, use positive and specific adjectives that highlight your skills, experience, qualifications, and the value you bring to the table. Make sure the words you use align with the specific job or industry you are interested in.

You might need to describe yourself during interviews and job applications to prove that you are the best candidate for the role and that you have the necessary skills and experiences that match what the job requires.

Use positive words that reflect your true skills and qualities and align with the job you are applying for.

Yes. However, make sure you tailor your words or statements to the role you are interested in.

To make your word choices more compelling, pair them with concrete examples of how you embody the qualities. You may also add measurable achievements and tangible results.

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How to Close a Cover Letter

• Sep 7, 2024

When it comes to job applications , first impressions are crucial, but so is the final note you leave.

The cover letter conclusion is your last chance to convince a potential employer of your enthusiasm, professionalism, and suitability for the position .

An effective ending can set you apart from other candidates, reaffirm your interest in the position, and prompt the hiring manager to take the next step in your favor.

In this article, we'll guide you through the key strategies for crafting a compelling and memorable cover letter ending.

How to end a cover letter

Finishing a cover letter effectively is important because it leaves a lasting impression on the reader and encourages them to take action. Below is a step-by-step guide to help you craft a conclusion of your cover letter.

Step 1. Reiterate enthusiasm

Reaffirming your commitment to the role and the company helps underscore your genuine excitement and dedication. This is your chance to show that you’re not just looking for any job but are specifically eager about this particular opportunity .

• Mention the firm name and the job title to personalize your closing. This shows you are truly interested in this specific role rather than sending a generic cover letter.
• Use words that convey excitement and enthusiasm. Phrases like "excited" , "eager to contribute" , or "passionate" can be effective.

I am thrilled at the possibility of joining TechInc. as a Marketing Coordinator. The prospect of working with a team that values cutting-edge technology and creative solutions is truly exciting.

Step 2. Briefly recap qualifications

A brief summary of your qualifications serves as a final reminder of why you’re an excellent fit for the role . It reinforces the key points you made earlier in your cover letter.

• Choose 1-2 of your most relevant skills or achievements that align closely with the job description.
• Keep this summary short and to the point . You don’t need to repeat your entire resume ; just remind them of your strongest points.

With my extensive experience in digital marketing and my proven track record in developing successful social media campaigns, I am confident in my ability to contribute effectively to your team.

Step 3. State your desire for an interview

Indicating in the cover letter closing that you look forward to discussing the role further shows that you are active and serious about the opportunity.

• Clearly express your interest in having a conversation about how you can benefit the company .
• Let them know you’re flexible and willing to accommodate their schedule for an interview.

I am eager to discuss how my skills and experiences align with the needs of your team in more detail. I am available at your earliest convenience for a meeting.

Step 4. Include a call to action

It is a direct way to prompt the employer to take the next step, which is typically contacting you for an interview . It provides clear instructions on how they can get in touch with you.

• When closing a cover letter, add your phone number and email address . Ensure these are correct and professional.
• Encourage them to reach out without sounding demanding .

Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for us to discuss this vacancy further.

Step 5. Express appreciation

Thanking the reader in the cover letter closing paragraph shows good manners and professionalism. It demonstrates that you value their time and consideration.

• Offer sincere thanks, and convey your gratitude for the possibility to apply.
• A simple thank you is usually sufficient. Avoid overly effusive language .

Thank you for taking the time to review my application. I appreciate your consideration and look forward to the opportunity to speak with you.

Step 6. Close formally

The closing statement is your final sign-off. A professional ending helps to maintain the formal tone of the cover letter.

• Use traditional words like "Sincerely", "Best regards", or "Kind regards" . These are standard and professional.
• Leave space between the closing phrase and your typed name.

Sincerely, John Smith

Step 7. Include signature

A handwritten signature adds a personal touch and can make your cover letter feel more formal.

Create your professional Cover letter in 10 minutes for FREE

Cover letter ending examples

Here are ways to end a cover letter, customized to suit different industries.

1. Technology cover letter ending example

I am genuinely excited about the prospect of joining TechSol as a Software Developer . The opportunity to work on cutting-edge projects like AI-driven applications is something I am passionate about. My extensive experience with Python and machine learning algorithms, coupled with my strong problem-solving skills, make me eager to contribute to your team’s success. I would love the chance to further discuss how my background aligns with your needs. Please feel free to reach out to me at (555) 987-6543 or via email at [email protected] to schedule a conversation. Thank you for considering my application. I look forward to the possibility of contributing to TechSol and am excited about the future innovations we can achieve together. Best regards, Emily Jones

2. Healthcare cover letter ending example

I am very interested in the role of Clinical Nurse Specialist at HealthCare Partners. The chance to provide high-quality patient care and work within a team dedicated to advancing clinical practices deeply resonates with me I would appreciate the opportunity to discuss how my clinical skills and dedication can benefit your company. Please contact me at (555) 345-6789 or email me at [email protected] to arrange a meeting. Thank you for your time and consideration. I am eager to bring my expertise to HealthCare Partners and contribute to your mission of exceptional patient care. Sincerely, Robert Miller

3. Finance cover letter ending example

I am enthusiastic about the opportunity to join FinVol as a Financial Analyst . The prospect of leveraging my expertise in data analysis and market research to support your investment strategies is incredibly motivating. My background in financial modeling and risk assessment aligns well with the goals of your team. I look forward to the possibility of discussing how my skills can benefit FinVol. Please contact me at (555) 678-9012 or via email at [email protected] to schedule a discussion. Thank you for reviewing my application. I am excited about the chance to contribute to your team and help drive financial success. Kind regards, Sarah White

4. Marketing cover letter ending example

I am thrilled about the opportunity to join Creative Dynamics as a Marketing Manager . Your commitment to market engagement is impressive, and I am eager to contribute my expertise in campaign management to your team. My proven track record in increasing brand visibility and engagement aligns well with your needs. I would be delighted to discuss how my background and skills can contribute to Creative Dynamics. Feel free to reach out to me at (555) 456-7890 or email me at [email protected] to set up a meeting. Thank you for considering my application. I am excited about the prospect of bringing my creative ideas and strategic approach to your team. Sincerely, Mark Taylor

5. Education cover letter ending example

I am very excited about the opportunity to join Riverside High School as an English Teacher . The chance to inspire and engage students through literature and writing is something I am deeply passionate about. My experience in curriculum development and student-centered teaching approaches would enable me to contribute effectively to your educational goals. I look forward to the opportunity to discuss how my teaching philosophy and experiences align with the needs of Riverside High School. Please contact me at (555) 234-5678 or via email at [email protected] to arrange a time for us to speak. Thank you for your consideration. I am enthusiastic about the possibility of contributing to your school and supporting student achievement . Best regards, Anna Green

6. Retail cover letter ending example

I am excited about the possibility of joining City Mall as a Retail Manager . The opportunity to enhance customer experience and drive sales in a dynamic environment is something I am eager to take on. My extensive experience in retail management and customer service will enable me to contribute to your store’s success. I would appreciate the chance to discuss how my background and skills can benefit City Mall. Please feel free to reach out to me at (555) 789-0123 or via email at [email protected] to arrange a discussion. Thank you for considering my application. I am looking forward to the opportunity to make a positive impact on your team. Sincerely, Jake Smith

7. Engineering cover letter ending example

I am thrilled about the opportunity to join Apex as a Mechanical Engineer . The challenge of working on advanced engineering projects and contributing to innovative solutions aligns perfectly with my career goals. My background in mechanical design and project management positions me well to add value to your engineering team. I would be grateful for the opportunity to discuss how my expertise can support Apex’s projects. Please contact me at (555) 567-8901 or email me at [email protected] to schedule a meeting. Thank you for considering my application. I am eager to contribute to your team and help achieve your engineering objectives. Kind regards, Lisa Johnson

How to close a cover letter: conclusion

In conclusion, knowing how to end a cover letter is crucial in making a lasting impression and reinforcing your candidacy.

By closing with confidence and professionalism, ensure that your cover letter ends on a high note, enhancing your chances of moving forward in the hiring process. Remember, a well-crafted conclusion is not just a formality but a vital part of your job application that can significantly influence your candidacy.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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A Guide to Mentioning a Career Break on Your CV

Occasionally it’s necessary to take a career break. Other times, you might choose to take an optional break to pursue important interests, such as family or travelling. But do you need to mention your career break on your CV, and if so, how do you highlight it without making problems for yourself? In this article, we’ll discuss how to handle a career break on your CV, providing tips to help improve your chances of job application success.

Do You Have to Include a Career Break in Your CV?

If you’re wondering whether you have to mention a career break in your CV , the short answer is no. It’s not essential to mention gaps in employment or breaks you’ve taken from your career, whatever the reason. However, ignoring your career gaps can raise alarms for employers when they see periods of time unaccounted for in your career timeline. Being up front and honest about your career gaps can help your chances of success by dispelling doubts about what you’re hiding from employers.

You might feel nervous about mentioning your career break because it shows idle time in your development. You may even worry that employers will think you’re less suited to the role because you’ve fallen behind with the latest technology or industry standards. Indeed, there is always a risk that employers could have these thoughts. However, there are plenty of ways to minimise its impact and even frame your career break in a positive light.

How to Mention a Career Break in Your CV

If you decide to mention your career break rather than leave gaps in your CV , there are various ways to do it. Here are some of the most suitable places to reference any breaks in your career:

Address career breaks in your work experience section

The most appropriate place to address a career break is often your work experience section. This is the best place to highlight any time you took off to care for children on your CV , or any other career breaks. If you took a substantial break between jobs, you can list your career break between those two jobs in your work experience section. If, however, you took a break and then returned to the same job (for example, a sabbatical), you could simply mention it within the relevant job’s section on your CV.

Add a separate section explaining your career break

Another suitable place to mention a career break could be in a separate section towards the end of your CV. This could come under the ‘additional information’ section, with a sub-heading ‘career breaks’. If you took a break to gain experience through training, education, voluntary work or another type of personal development, you could mention this in the relevant CV section.

Explain a career break in your cover letter

You could also highlight your career break in your cover letter. This gives you the opportunity to expand on the details of your career break, including your reasons for taking a break and any useful career development or skills you may have learned from it. Your CV might not afford you the space to add this information, but cover letter templates give you more space to expand on the details.

Discussing your career break during an interview

Hiring managers may ask you about CV gaps in a job interview. If you’ve mentioned your break already on your CV and cover letter, then you’ll be better prepared to explain it in more detail during an interview. If, however, you haven’t listed your career break in your application, and the interviewer spots a gap in your CV timeline, this might make for a more awkward interview scenario.

Examples of how to mention career break in your CV

Take inspiration from these examples of how to mention a career break in different parts of your CV and cover letter:

Work experience section

Add your career break between roles in your reverse-chronological career timeline. You can either add a brief mention, or include some details of what you did during your break and why you took it. Take a look at these work experience CV examples :

Planned career break, September 2018 - March 2019

• Took an intentional career break to undertake family care responsibilities

If you took a sabbatical from a role before returning to the same job, you can mention it as a bullet point within the entry for that role on your CV, as follows:

Office Manager, Anderson Harvey Ltd, Hexham, June 2017 – present

• Managed an office with 20 sales, marketing and administrative professionals for a reputable office supplies firm
• Organised the calendars of senior management and handled phone and email correspondence
• Took a four-month career sabbatical between April and August 2022 to travel across South America

Additional information

If you took a career break to train, volunteer or gain other useful skills, you may wish to mention it in the additional information at the end of your CV. If you’re listing it here, remember to add the dates of your break as you would in the work experience section. Here’s an example of listing a career break for voluntary work:

Volunteer Nurse, The Gemmill Trust, Bristol, February 2017 – August 2017

• Took a career break to volunteer for a local homeless charity, treating patients on a mobile community health station

Cover letter

If you need to expand upon the details of a career break mentioned on your CV, you can do so in your cover letter . Write a few sentences or a short paragraph explaining your career break and any valuable skills you gained from it. Take a look at the two examples below:

Between October 2012 and April 2013 I took a voluntary career break to project manage a renovation on our family home. During this time I managed the project finances, arranged work schedules with contractors and completed the renovation on time and within budget.

At the age of 32 I took a career break to share childcare responsibilities with my partner. Between the dates of July and December 2017 I assumed main parenting duties, and also dedicated my spare time to learning the Python programming language.

Review the job description and use your career break as an opportunity to show how you’ve developed the key skills and experience the employer is looking for. You don’t need to justify taking a break from your career, but you can show how it makes you a stronger, more suitable candidate.

Valuable Experiences and Skills During Career Break

While you might be nervous about drawing attention to a career break on your CV, there are plenty of positives to highlighting it. A career break could provide a valuable opportunity to learn new skills that you wouldn’t otherwise have had the chance to develop. This might be new language skills gained while travelling, transferable skills learned through parenting or caring for family members, or specific self-development or training you chose to pursue while you were away from work.

It’s essential to frame your career break as a positive for your experience, skills and overall employability. Think about how the time off helped you develop as a person, and what skills from that time you can offer to any new role. Consider the skills and experience listed in the job description and tease out any relevant experiences or achievements from your career break that can help make you a better fit for the role.

"While you might be nervous about drawing attention to a career break on your CV, there are plenty of positives to highlighting it."

Tips for Including a Career Break on Your CV

Follow these quick tips to ensure you turn your career break into a net positive for your CV and job applications:

• List your career break clearly: don’t omit your break or to hide it somewhere the hiring manager won’t notice it. Lying on a CV is never a good idea, and can even be illegal. Be upfront about your break so there are no gaps in your CV.
• Present your professional development: explain how your career break has helped you to learn new and valuable skills. If you took part in any formal training during your break, be sure to mention this.
• Show your skills are up-to-date: prove that your career break hasn’t made you a less-qualified, less-relevant candidate by ensuring your CV shows evidence that you’re familiar with the latest industry trends and developments.
• Use your CV and cover letter: if you feel you need more space to justify your career break and explain its positive impact on your career, use your cover letter to add further detail.

Key Takeaways for Adding Career Breaks to Your CV

It’s always better to mention your career break rather than try to cover it up. Adding your career break to your CV can even be a positive, allowing you to showcase experience from your break that other candidates may not have. Jobseeker’s CV templates can help you to create a stylish, professional CV to showcase your skills and achievements in the best possible light. Sign up today to access a wealth of tools and CV articles to help your applications. You can also find help with your cover letter with our cover letter articles .

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What's the Best Resume Format for Freshers in 2024?

You just got into college.

You’re ready to make the most of your time in university, but first things first – you need a job.

Whether you want to support yourself during your studies or you’re looking for hands-on experience to prepare for the career ahead of you, you’re going to need a resume to get there.

But how can you make an effective resume if most of what you’ve been up to so far is studying?

Don’t worry; that’s where we come in.

In this article, we’re going to teach you how to make a flawless fresher resume.

We’re going to cover:

• What Makes a Great Fresher Resume Example
• 9 Steps to Writing the Best Fresher Resume
• What to Include in Your Fresher Resume

Let’s dive in.

What Is a Fresher Resume?

A fresher resume, also known as a freshman resume in the US , is a resume for a first-year university student.

Typically, fresher resumes have limited work experience, if any at all. They tend to focus on academic or extracurricular achievements and transferable skills gained from school projects or volunteer work .

Fresher students are usually looking for one of two types of opportunities: part-time jobs to support themselves during their studies or internships to gain experience in their chosen field.

So, these resumes need to highlight the student's potential, enthusiasm, and willingness to learn, instead of an extensive work history.

In this article, we're going to focus on fresher resumes for students looking to find a part-time job while they're studying. If you're interested in landing an internship related to your chosen field instead, check out our corresponding article for a guide to that.

Fresher Resume Example

The resume above is an excellent example of what a fresher resume should look like.

Let's look at what it does right:

• Uses a professional design. The resume maintains a simple, easy-to-read look that's appropriate for any type of job application.
• Sticks to the reverse-chronological resume format. This format highlights your most recent work experience and achievements first, which makes it a favorite amongst hiring managers worldwide.
• Lists relevant contact details . The contact information section includes the candidate’s full name, phone number, email, and location, so the hiring manager can easily contact them.
• Includes a resume headline . At the top of this resume, there is a resume headline that captures who the candidate is, along with their experience and key skills, at a glance.
• Highlights transferable skills . The resume emphasizes both hard and soft skills that are relevant to the position, such as cash handling, customer service, and teamwork.
• Showcases relevant experiences. Despite the candidate's inexperience, this resume effectively presents their previous work experience and extracurricular activities in a way that shows they’re the right fit for the job.
• Includes education details. The education section isn’t too detailed since the candidate has enough non-academic experience to fill up their resume.
• Leverages additional sections . This resume uses up any leftover space to add sections for languages, hobbies, and interests. These can provide a well-rounded picture of what the candidate is like and what they can do, which can tip the scales in their favor for some employers.

9 Steps Toward a Flawless Fresher Resume

You know what a great fresher resume looks like. Now, it’s your turn to make one .

Just follow these steps and you’ll be done in no time:

#1. Choose the Best Format

How you organize your resume affects how the hiring manager sees you.

So, start by choosing a resume format .

There are three main types of resume formats:

• Reverse-chronological (also known as chronological)
• Functional (also known as skill-based)
• Combination (which mixes elements from both of the above)

For your fresher resume, we suggest using the reverse-chronological format. It's the most popular with employers worldwide!

In fact, that’s the format hiring managers expect to see. It puts your most recent experiences and achievements first, so it helps employers quickly get an idea about what you've done so far and what your top skills are.

Here’s what the reverse-chronological resume format looks like in action:

#2. Adjust the Layout

You know you’re not supposed to judge a book by its cover, but you can’t help it - if the cover looks interesting, you’re more likely to pick up the book and see what it’s about.

Your resume’s layout works the same way. It determines if your resume is eye-catching and easy for the hiring manager to read.

Think about it – if your resume looks messy or cluttered, the hiring manager might not want to read it at all.

So, your goal is to make your fresher resume as visually appealing and readable as possible through the layout.

Here's how:

• Set appropriate margins. Use one-inch margins on all sides. This gives your resume a clean, balanced look without wasting space.
• Adjust the line spacing. Ideally, the line spacing should be 1.0 between text and 1.15 after subheadings. Make sure to keep it consistent throughout your entire resume.
• Choose a good font . Use a professional, easy-to-read font. We recommend choosing a classy but not overused font, something like Lora, Ubuntu, or Roboto.
• Keep it simple. As a fresher, you should focus on a clean, straightforward design. Avoid excessive colors or too many graphics that might overshadow the contents of your resume.
• Use the right file format . Save your resume as a PDF unless the job listing specifies otherwise. This ensures your layout remains consistent across different devices.

Or Just Use a Professional Resume Builder

Creating your fresher resume from scratch can be challenging.

You must adjust the margins, choose an appropriate font, figure out your resume’s design, and ensure everything fits on one page.

Luckily, there's a shortcut that can make things much easier for you.

Just use one of our professionally designed resume templates !

Each of our templates is made in collaboration with leading HR managers from around the world, which means your resume will meet industry standards and look stylish too.

Here's how a professional template might compare to a basic text editor  document:

#3. Include Relevant Contact Information

Now that you've sorted out how your resume looks, it's time to start filling in its contents. The first and easiest section to write is your contact information.

Here’s what this section should include:

• Full Name. (E.g. Daniel Lawson)
• Title. As a fresher, you can use a title like "University Student", "First-Year Economics Student" or the job title you’re applying for. (E.g. Cashier )
• Phone Number. Be sure to include the dial code in front of your phone number if you’re applying for a job abroad and double-check for any typos.
• Email Address. Use a professional email address instead of something quirky you made as a teenager. (E.g. [email protected], not [email protected])
• Location. Your city and country are usually enough, so don’t add a full postal address.

The most important thing you should remember about this section of your resume is that information needs to be factually correct.

This means that you have to proofread everything carefully for any typos, especially when it comes to your email address or phone number. It won’t matter how great the rest of your resume is if the hiring manager can’t contact you because a single letter or number is out of place.

Let’s look at some examples:

Contact Information

Tyler Oakley, Law Student 07700 456789 [email protected] linkedin.com/in/tyler-oakley Manchester, UK

Tyler O. 07700456789 [email protected] UK

#4. Add a Resume Headline (Summary or Objective)

On average, you have less than six seconds to impress a hiring manager.

That’s because hiring managers go over hundreds of resumes every day, so they only spend a few seconds on each before deciding if the candidate is worth reading about.

If you want your resume to make the cut, you have to give them something worthwhile right off the bat.

This is where your resume headline comes in.

You should always include a brief paragraph at the top of your resume that lets the hiring manager know what they can expect from the rest of your resume.

Depending on how experienced you are, your resume headline can be:

• A resume summary. The resume includes your amount of experience in the field, most impressive skills, and any standout achievements. We recommend using this if you have previous work experience.
• A resume objective. Includes your career goals, relevant skills, and enthusiasm for the role. Use this if you don’t have any work experience yet.

Here are two examples:

• Dedicated student with 8 months of customer service experience in a busy café environment. Skilled in cash handling, inventory management, and maintaining a clean workspace. Consistently received positive customer feedback and achieved a 98% accuracy rate in cash transactions. Eager to apply my strong communication skills and attention to detail to contribute effectively to the team at XYZ Store.

That’s a pretty good resume summary! It includes all the details that can sway a hiring manager to read more of the applicant’s resume, like their experience with customer service.

Now, let’s see how a resume objective looks:

• Enthusiastic first-year Business student at Cardiff University seeking a part-time retail position at XYZ Fashion Emporium. Quick learner with strong organizational skills developed through active participation in university clubs. Excited to gain hands-on experience in the fashion retail industry while contributing my passion for customer service and keen eye for visual merchandising to enhance the shopping experience.

Even without work experience to back them up, this candidate wrote a great resume objective.

#5. Emphasize Any Work Experience

The bulk of any resume is the work experience section .

Even if it’s limited, it’s still a crucial part of your resume. It shows potential employers what skills you've developed and how you've applied them.

So, here's how to format this section:

• Use reverse chronological order. List your most recent experiences first and work your way back to older ones.
• Be honest about your role. If you were a " Volunteer ," don't call yourself a "Team Leader" unless that was your actual role.
• Provide organization details. Include the name and location of the organization. You can also briefly describe what it is if you think it’s necessary. (E.g. “XYZ Org is a youth organization dedicated to teaching schools First Aid and emergency response techniques.” )
• Mention the period. Use the mm/yyyy format consistently throughout your resume.
• List responsibilities and achievements. Describe what you did in your role. Use five to six bullet points for your most recent experiences, and three to four for older ones.

Those are the basics.

But if you want to make your resume really stand out, here’s how:

• Tailor your work experience. Emphasize aspects of your previous experience that relate more to the job you're applying for. For example, if you're applying for a retail job, highlight your customer service skills from your volunteer work.
• Focus on achievements. Instead of just listing what you did, try to show what you accomplished while you were there. This proves you can add value to the team and it makes a much better impression on the hiring manager.
• Use specific examples. When it comes to achievements, try to quantify them where possible. For example, "Organized a school event for 200 students" is a lot more impactful than "Helped organize school events."
• Use action verbs. Avoid passive or cliche language. Instead of talking about how you “helped” with something, start each bullet point with a strong verb like "coordinated,” or "created" to show initiative.

Here’s an example of how this can look on your resume:

Bookstore Assistant

PageTurner Books

Lowell Peaks, USA

06/2022 - 08/2023

• Assisted customers in locating books and provided recommendations, enhancing customer satisfaction and contributing to a 15% increase in positive feedback.
• Organized and maintained inventory of over 5,000 books, ensuring accurate stock levels and a tidy store appearance.
• Operated cash register and processed an average of 50 transactions daily.
• Coordinated and hosted weekly storytime sessions for children, increasing foot traffic by 20% during typically slow periods.
• Implemented a new shelving system that improved book findability, reducing customer search time.

What if I Don't Have Work Experience?

As a fresher, there’s a chance you’re looking for your first job .

This means since you don’t have any work experience , you might not know what to do with this section. After all, isn’t it supposed to be the focal point of your resume?

Thankfully, there’s no need to worry!

Employers understand that students can’t have extensive work experience fresh out of high school .

All you have to do is focus on filling up your resume with any relevant or interesting experiences other than work. These can include:

• School projects
• Volunteer work
• Extracurricular activities
• Personal projects
• Academic achievements
• Relevant coursework

For example, if you organized a school event or led a group project, that can demonstrate valuable skills like leadership, organization, and teamwork .

Let’s look at an example of how you could format something like that on your resume:

Prefect & Event Coordinator

St. Mary's Comprehensive School Student Council

Chelmsford, Essex

08/2022 - 06/2024

• Organized and executed the annual school charity fair, raising £5,000 for local children's hospital.
• Managed a team of 15 student volunteers, delegating tasks and ensuring smooth event operations.
• Created and adhered to a budget of £1,000, tracking all expenses and revenues.
• Liaised with 20+ local businesses to secure sponsorships and donations for the event.
• Implemented a new online ticketing system, increasing pre-event sales by 40% compared to the previous year.

#6. List Your Relevant Skills

Next, it’s time to list your most important skills .

This is one of the most important sections on your fresher resume because it tells potential employers what you can do and how quickly you might adapt to the job.

But that doesn’t mean you should just list every skill you can think of. Instead, your skills section should be tailored precisely to the job you're applying for.

For example, if you're applying for a retail position at a clothing store, your customer service skills are way more important than your computer skills or knowledge of video games.

Here are some tips on how to list your skills properly:

• Highlight what the employer wants. Carefully read the job description and identify the required skills. Then, include the ones that apply to you in your resume.
• Research in-demand skills for the position. Look at similar job ads to see what skills are commonly required for this type of position and include ones you have.
• Separate your soft and hard skills. This makes it easier for hiring managers to quickly find what they're looking for. Soft skills might include communication or teamwork, while hard skills could be specific software knowledge or language proficiency.
• Be honest. Only list skills you actually have. It's better to have a few genuine skills than to exaggerate and risk being caught out in an interview.

Keep in mind that, as a fresher, you probably have a lot to learn before you can show off too many impressive hard skills. In that case, it’s fine to focus more on soft skills or keep both types of skills listed together.

#7. Expand on Your Education

Your education is likely one of your strongest assets as a fresher.

So, while we usually advise experienced professionals to keep their education section short and sweet, you can be more detailed.

Here's what to include here:

• Degree Name. The degree type and your major's name should be on top. (E.g. “BA in Economics” )
• University Name. Include the full name of your institution. (E.g. “St. Mary’s University” )
• Location. The city and country are usually enough information. (E.g. “London, UK” )
• Period Attended. Include your start date and, optionally, your expected graduation date. You can stick to the mm/yyyy format for consistency, or even just use the year.
• Relevant Coursework. If you've taken any courses pertinent to the job, you can list them.

Make sure to include your secondary school education right after you add the degree you’re currently pursuing.

Here's an example of how your education section might look:

BA in Business and Management

University of Manchester

Manchester, England

09/2023 - Present

• Expected graduation: June 2026
• Relevant coursework: Business Communication, Principles of Marketing, Organizational Behavior
• First-year academic achievement: Dean's List

Oakwood Sixth Form College

Birmingham, England

09/2021 - 06/2023

• A-Levels: Business Studies (A), Economics (B), Mathematics (B)

#8. Include Optional Sections

By the time you get here, you might be thinking, “Is that it? My resume still looks empty !”

Don’t worry! This is where the optional resume sections can come in.

These sections aren’t near as crucial as the main sections we already discussed but, used right, they can help you stand out.

Some sections you might consider include:

• Academic Achievements. High grades in relevant subjects, academic competitions you've won, or any scholarships you've received are worth mentioning.
• Relevant Coursework. If you've taken any classes that are particularly relevant to the job you're applying for, you can dedicate a separate section to them.
• Volunteer Work. Any volunteering you've done shows initiative and community spirit, and it can prove employers you can work as part of a team.
• Languages. If you speak multiple languages, this can be a valuable asset in different customer service roles.
• Extracurricular Activities. Involvement in clubs, sports teams, or student organizations can show leadership or time management skills .
• Hobbies and Interests. Some employers like to see this to get a sense of your personality and appreciate some extra information about you. Just make sure to keep it professional and, if possible, relevant.

Academic Achievements:

• Top 5% in A-Level Economics
• School Prefect, 2022-2023
• Winner, Regional Debating Competition 2023
• Guarani (Native)
• Spanish (Bilingual)
• English (Intermediate)

#9. Include a Cover Letter

Sometimes, something that looks like a small detail can make a huge difference in your job search.

In this case, that detail is writing a cover letter .

Even for part-time jobs, a well-written cover letter can set you apart from other applicants. 

Writing a cover letter shows the employer that you're genuinely interested in the position, you've put effort into your application, and you're worth considering for the job even if you have limited work experience.

However, a lot of freshers struggle with writing cover letters. After all, they’re not exactly like motivational letters , which you likely had to write to get into university.

Thankfully, writing a cover letter can be super easy – so long as you have the right approach.

Before we move on to some crucial cover letter tips , let’s look at what a great fresher cover letter looks like:

• Add your contact information. Your cover letter's header should match your resume, including your full name, phone number, and email address.
• Address the employer. Try to find out who will be reading your application. If you can't find a specific name, use a general title like "Dear Hiring Manager" or "Dear Company XYZ Team". Just don’t use something generic like “Dear Sir/Madam” or “To Whom It May Concern,” because those are too impersonal.
• Create a strong opening. In your first paragraph, mention the specific position you're applying for and briefly explain why you're interested. Depending on how it relates to the job, you might want to mention your major or any relevant skills you've developed.
• Expand on the details. Use the body of your cover letter to highlight any relevant experiences and explain how they’ve prepared you for the role. Show enthusiasm for the company and focus on your eagerness to learn and contribute to the team.
• End your cover letter effectively. Conclude by reiterating your interest in the position and your enthusiasm to contribute to the company. Include a call to action and a formal closing line, like "Sincerely" or "Best regards," followed by your full name.

Your cover letter is a great place to mention your availability, especially if you’re applying for a part-time position around your class schedule.

FAQs on Fresher Resumes

Still wondering something about fresher resumes? Check out the answers to some of the most frequently asked questions below.

#1. What’s the Difference Between a Fresher Resume and a Freshman Resume?

There's no significant difference between a fresher resume and a freshman resume. 

The term "fresher" is commonly used in the UK, while "freshman" is used in the US, but both terms refer to first-year university students.

Just keep in mind that the proper language might be different depending on what country you’re in, so your resume should reflect that. Use the correct terminology and grammar, whether that’s American, Australian , or something else.

#2. Does a Fresher Need a CV or Resume?

In most of the world, including the UK, the words CV and resume are used interchangeably. 

However, in the US, a CV typically refers to a comprehensive academic document , while a resume is a concise summary of qualifications meant for a specific job application.

For most part-time jobs, freshers should use a resume. But if you’re applying for academic positions or certain internships, a detailed CV might be more appropriate. Make sure you check the job listing to see if they specify the type of document they want you to submit with your application.

#3. How Do I Write a Good Resume as a Fresher?

First, choose a professional resume template so your application sticks out while being easy to read. If your resume doesn’t look good, the hiring manager might not read it at all.

Next, fill in all the relevant information. Include skills, coursework, and any achievements, work-related or academic, depending on your experience. If you don’t have any work experience, include extracurricular activities, personal projects, or volunteer experience.

Make sure your resume emphasizes your enthusiasm and willingness to learn. Then, before sending it, proofread it for any errors and make sure you’ve included enough keywords from the job ad.

#4. How Long Should a Resume Be for Freshers?

Your fresher resume should ideally be one page long. This gives you more than enough space to showcase your key qualifications, skills, and experiences without overwhelming the employer.

As a fresher, you likely don't have a lot of work experience to begin with, so one page lets you present the experience you do have in a way that can stick out. It also shows the hiring manager that you can communicate effectively and prioritize information, which is a valuable skills for any job.

Key Takeaways

You’ve made it to the end of our article!

By now, we’re confident you can write a great fresher resume.

But before you go, let’s quickly recap what we’ve learned so far:

• Choose a clean, professional resume template to make a good first impression without worrying about the layout.
• Write a concise resume objective that showcases your enthusiasm, relevant skills, and career goals, so the hiring manager can see what you offer at a glance.
• If you don’t have any work experience, highlight achievements from your studies, extracurricular activities, or volunteer work.
• Always tailor your skills section to match the job description, and include both hard and soft skills.
• Use optional sections to fill up space on your resume. Categories like “Academic Achievements” or “Hobbies and Interests” are a great choice because they let you paint a more comprehensive picture of yourself as a candidate.
• Include a well-written cover letter to complement your resume, explaining your interest in the position and how your unique experiences make you a good fit.

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