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20 Best Task Management Software Tools to Elevate Your Workflows [2024 Edition]

Sudarshan Somanathan

Head of Content

June 12, 2024

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Just a few years back, I was always stuck in a cycle of frustration and self-blame—all because my professional workload was spiraling out of control . I’d make ambitious plans for me and my team and watch in agony as they fell flat. Things became so bad that I got used to the anxiety that accompanied my zillion unattended tasks. What followed was constant overwhelm, a clear lack of motivation , and even sneaky health repercussions. 😔

Eventually, I confided in some peers and realized that I was definitely not alone. In fact, there’s research revealing that as many as 41% of workers experience stress due to their heavy workloads. 

I was able to get out of this rough patch over time, and I cannot emphasize enough how life-changing it was for me to find the right task management software. You see, it’s never the amount of work that creates chaos—but poor task management.

In my case, for instance, I once unknowingly orchestrated a team burnout as I had the habit of setting over-enthusiastic ( read: unreasonable ) deadlines and delegating tasks without realistic workload considerations. It was only after I found my perfect task management tool that I had the knowledge and visibility needed to make more practical choices.

I’d call myself a much saner task manager now, and I hope my team here at ClickUp agrees. We have worked together to bring you this article exploring the 20 best task management software , with a special focus on tools that can assist you in assigning tasks and optimizing priorities effectively in 2024. You can learn about their key features, limitations, and pricing before locking your ideal task manager tool. 🌻

What Should You Look for in a Task Management Tool?

• 1. ClickUp—best overall project & task management software

2. Asana—best for remote teams

3. jira—best for experienced it professionals, 4. monday.com—best for marketing and pmo teams, 5. trello—best for small teams, 6. hive—best task management software for multi-layered team collaboration, 7. meistertask—best for kanban task management, 8. ntask—best task management software for scheduling, 9. zenhub—best for software teams, 10. zoho projects—best for complex project management, 11. activecollab—best for personalized task management experience for client-based workflows, 12. wrike—best for scalable workflow management, 13. todoist—best for teams on a budget, 14. proofhub—best for granular task tracking, 15. smarttask—best for managing multiple projects, 16. hubspot (hubspot task management)—best for crm tasks, 17. paymo—best for client tasks and bookings, 18. timecamp—best for time tracking and billing tasks, 19. any.do—best for creating to-do lists, 20. smartsheet—best for spreadsheet-style task management, leveraging the best task management tools: which one to pick.

For cross-collaborative teams like mine, task management software doesn’t just help identify, monitor, and manage tasks . It goes beyond supporting a simple to-do list and offers features to efficiently collaborate on elaborate workflows for effective goal completion .

The best task management software allows my team to set deadlines, prioritize tasks , track progress, and adjust schedules with ease, which results in smoother decision-making. Other useful functionalities that we prioritize include:

• Flexibility: In my experience, good task management software is always the one that has a user-friendly interface. Bonus points if it runs smoothly on all major operating systems across devices, giving my team more control over everyday work
• Time tracking: We find it’s best to go for a task management solution that lets us improve our time management through seamless time tracking
• Task automation: As your business grows, automation plays a key role in expanding your task base sustainably. The best task management software lets us automate recurring admin tasks, leaving everyone more time to focus on cognitively demanding, high-level assignments
• Communication support: Because I’m running a busy, distributed team, I value tools that support productive task-related discussions, file sharing, and instant announcements
• Reporting and analytics: We’ve noticed that quality task management software provides reporting features to record and analyze information (like clock-in/clock-out data, absence, and overtime hours) for productivity analysis, invoicing, and payroll management
• Integration with other tools: Now this may be a personal preference, but I like it when my task management system integrates with other software we use, like messaging apps , project management tools , and writing assistants , simply because this eliminates context switching and makes team collaboration and task monitoring way easier 😇

20 Best Task Management Software for Balanced Task Planning and Execution

When we started testing out the tons of task management apps available on the market, one aspect was clear—they’re not all cut from the same cloth. For instance, some are versatile tools, while others focus on nailing specific functions like task dependencies.

We eventually narrowed down to 20 best task management software that just had to be on our list. We cherry-picked them after considering diverse criteria like feature set and affordability, so you’re sure to find something that addresses your immediate needs. 🧐

Here’s a snapshot of our list, which will be followed by detailed and honest reviews of each software:

1. ClickUp —best overall project & task management software

Why end with a bang when we can start with one? 💥

We might be a bit biased here, but ClickUp has repeatedly proved itself to be the best task management solution for individuals, professionals, and teams alike. It’s not just us; even G2 considers it to be the best-rated task management and team task management software , ranking it #1 in 15+ competitive categories in 2024!

What makes ClickUp click is its AI-enabled, end-to-end support for managing tasks and priorities, monitoring progress, and staying productive.

How we use ClickUp for hands-on task management

The way we leverage ClickUp for my team is pretty straightforward—for starters, we go to ClickUp Tasks for everything, from centralized task planning and scheduling to tracking individual assignments.

I love how the platform makes our task management process super intuitive and data-rich. We get to categorize team tasks by type and set Custom Task Status from To Do to Done to make tracking effortless. We can use as many Custom Fields as we want to set deadlines, add assignees, and define further details we want to track or filter through. For each task assignment, our team can also: 

• Add links and comments to centralize contextual knowledge and discussions
• Specify task dependencies to offer visibility for schedule management
• Define subtasks and checklists to support extensive deliverables 
• Use @mentions and action items to delegate tasks and share updates

Our Task View is by default a pop-up window, but we can also minimize it to a sidebar or Task Tray if we want to keep our individual to-do lists accessible or track time as we go.

If you are a visual task manager like me, there’s good news! I frequently use the 15+ project views of this task management software for comprehensive visibility over our entire workflow—I manage tasks on Kanban boards, sort through them in the List view, and visualize timelines with colorful Gantt charts. 🌈

ClickUp comes with a drag-and-drop Calendar view that aids our granular task planning. We also make use of the Recurring Tasks feature to schedule routine stuff, like meetings and sprint retrospectives, and visualize or adjust our day-to-day directly on the Calendar.

At any given day, we have 100+ active tasks across departments, and it’s near impossible to follow up on each one of them. Thankfully, we can stay on top of our task lists with ClickUp Reminders . We create them from any task comment or notification, which gives us more flexibility to manage team tasks seamlessly from any device we’re on without losing sight of inter-departmental dependencies.

And, if we’re dealing with an overwhelming workload, we identify what to prioritize and deprioritize using ClickUp Task Priorities and its color-coded tags. We also lighten team workloads with ClickUp Automatons , which lets us automate time-consuming tasks like checking emails or organizing documents.

Bonus! Our secret to stress-free productivity? ClickUp Brain and pre-made templates

Beyond tracking and prioritizing tasks, ClickUp also lends us a hand with Project Management . For instance, we employ ClickUp Brain , the platform’s AI assistant, to automate project summaries, task planning, and task standups and updates.

ClickUp Brain is a neural network connecting the team’s tasks, documents, and discussions living on the platform—it helps us extract and summarize information and action items through simple prompts and questions.

We also take our productivity to new heights with numerous customizable ClickUp templates that help us standardize task assignments immediately! If you’re new to the platform, the ClickUp Task Management Template can be a great starting point. By downloading this free template , you can organize your tasks into Lists like Action Items , Ideas , and Backlog for easier navigation. Open separate views to track assignments by department or priority label. 🚩

ClickUp best features

• 1,000+ templates to kickstart skillful task management
• Intuitive task scheduling platform with time tracking
• ClickUp Dashboards for real-time task tracking and productivity metrics
• ClickUp Goals to set measurable task KPIs
• Task Checklist feature for easy to-do list creation
• Multiple project views like List, Table, and Timeline
• Custom task statuses to complement your workflow
• A Bulk Action Toolbar to edit multiple tasks at once
• Automates recurring, error-prone tasks
• Built-in task prioritization levels  
• Universal Search and Tags to access tasks quickly
• Supports task generation directly from ClickUp Docs and Whiteboards
• Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
• Dedicated mobile app for iOS and Android
• Compatible with Mac, Windows, and Linux
• Built-in chat and file-sharing options for task collaboration
• Easy-to-use, no-code interface

ClickUp limitations

• It takes time to explore all its task management features (you can leverage the ClickUp Help Center to ease the learning curve)
• A dedicated subtask reporting feature would be a great add-on

ClickUp pricing

Most of ClickUp’s task management features are accessible on the free plan. The price-to-features ratio on the paid options is one of the best in this space.

• Free Forever (supports unlimited tasks and members)
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• ClickUp AI: Add to any paid plan for $5 per member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.7/5 (4,000+ reviews)

The platform has garnered largely positive reviews as a task management solution. Here’s how one user describes their experience :

My favorite feature is the ‘add to’ function for tasks, which enables me to have a central location for all major projects. Within the project/Epic, subtasks can be assigned to the correct space/list to be worked on by whoever needs it. Having a top-down view of the location and status of each subtask is invaluable to keeping track of what is completed and incomplete. Adding custom fields wherever I need them is also fantastic.

There’s no milder way to put it—we just love Asana as an online task management software for remote teams! For starters, we can use pre-built templates to organize our remote projects and coordinate on tasks and updates using the centralized Inbox feature.

As we tested the tool further, we noticed that it was incredibly easy to add and track cross-team tasks across multiple projects. Essentially, I can ensure the same task is never duplicated in another department, which is a common pain point for remote teams!

Its breadth of features is quite similar to ClickUp (you can check out a detailed ClickUp vs. Asana comparison here ). For instance, I can add task descriptions in the form of bulleted lists, embed files to add context, set due dates, and add assignees in a few clicks. It’s also effortless to create subtasks, identify blockers, and streamline approvals on task changes.

What makes Asana stand out among its alternatives for me is the Workflow Builder feature —it gives us a smooth interface to create workflows without coding, helping us automate routine tasks and expedite projects. This quality task management software also features a My Tasks list , which helps prioritize work by auto-promoting tasks based on due dates.

Overall, Asana is a collaborative task management tool for anyone working remotely —my distributed team was able to communicate directly within the app, encouraging cross-functional collaboration with minimal friction. For added transparency, we recommend adding relevant collaborators to your team’s tasks to keep them updated on progress async.

Asana best features

• Templates for task management
• Remote-friendly collaboration tools
• Zero-code workflow builder
• Search and filtering options for simpler navigation
• Integrates with apps like Slack and Dropbox, as well as ClickUp
• Mobile app for Android and iOS

Asana limitations

• May be challenging to implement for larger teams
• Storage and collaboration features could use improvement

Asana pricing

• Personal: Free forever (for up to 10 users)
• Starter: $10.99/month per user
• Advanced: $24.99/month per user

Asana ratings and reviews

• G2: 4.3/5 (9,000+ reviews)
• Capterra: 4.5/5 (12,000+ reviews)

Many users have favorably reviewed Asana’s auto-reminders feature, like this one :

I like how Asana helps us to make and assign tasks to employees in our team, and also it auto gives them reminders to complete the tasks on time. Their reminder emails are very much helpful, this way our co-workers have the list of To-Do’s ready without checking multiple messaging platforms and emails.

When I first started exploring Jira, it was evident to me that this was not as beginner-friendly as other alternatives due to a somewhat complex feature set. But then, Jira is a popular task management software option among seasoned professionals in industries like IT, finance, marketing, and HR, so it was worth a try.

To give you some context, Jira was first launched by Atlassian as an issue-tracking tool for software developers—but has now branched out to become a useful tool for project managers and task managers alike. In my experience, I found it to be an incredibly handy tool for Agile project management .

My team tried to set up a sample workflow for a complex Agile project, and we were able to break everything into manageable sprints . We got the option to set up tasks under:

• Company-managed projects: A standard admin-controlled workflow
• Team-managed projects: A more self-contained workspace for independent teams

Jira’s multiple views, like boards and timelines, makes it easy to track sprint tasks and identify roadblocks to ensure continuous improvement . The tool also supports team collaboration by allowing members to brainstorm and exchange task information across departments through shared workflows.

Moving to productivity, it’s worth noting that Jira, like ClickUp , lets us update custom task statuses in real time, while its automaton feature allows for running manual actions in the background. Plus, project managers can automate work using its numerous task management templates . 😀

Tip: Explore the Jira-ClickUp integration to manage your Agile workflow better!

Jira best features

• Workflow automation support
• Multiple task views for agile teams
• Templates for niches like human resources , marketing, and IT
• Integrates with Atlassian Work Management and other popular apps
• Effective task management apps for Android and iOS

Jira limitations

• The system can be slow at times
• The user interface and dashboard design could be improved

Jira pricing

• Free: Up to 10 users
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Contact sales for pricing

Jira’s business support is only available on paid tiers. However, free plan users can seek out community support .

Jira ratings and reviews

• G2: 4.3/5 (5,000+ reviews)
• Capterra: 4.5/5 (13,000+ reviews)

Bonus read: Check out these Jira alternatives !

Can using Monday.com for managing tasks can make Mondays less dreadful? We think yes! This simple task management software provides all key features, from multiple task views to task templates, that you’d find in most Monday alternatives .

However, what our research team loves the most is the software’s specific task management features for marketing and PMO teams . For example, marketing teams can benefit from key features like brand asset management , robust Gantt charts (to build task timelines), and campaign tracking . Meanwhile, PMO teams rely on features for monitoring OKRs , identifying dependencies, and tracking time for future task planning.

I think Monday.com also stands out with its smooth interface . Its Work Management feature lets you create no-code marketing workflows for specific functions like content creation, social media, and event planning.

I consulted a few project managers who use the tool, and they even appreciated its intuitive layout. For example, the platform allows them to make informed decisions by accessing quick overviews of task progress on a dashboard. 📈

Plus, Monday.com allows you to organize workspaces into projects with individual tasks and subtasks, complete with color-coding options to help you track task priorities and statuses easily.

Overall, it’s a powerful task management tool—quite similar to ClickUp and Asana in terms of design and feature set. Plus, the platform integrates with top marketing tools as well as other collaborative platforms ( including ClickUp ).

Monday.com best features

• Includes 200+ automation options
• Color-coded custom task statuses and priority levels
• User-friendly project templates
• No-code workflows setup
• Offers a mobile app for iOS and Android
• Integrates with over 200 apps

Monday.com limitations

• The initial setup tends to be overwhelming
• Some users struggle with custom reminders and experience delays in notifications

Monday.com pricing

You can access the following plans by first signing up for a 14-day free trial:

• Free: Up to two users
• Basic: $9/month per user
• Standard: $12/month per user
• Pro: $19/month per user

Monday.com ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

I’m a religious fan of Kanban boards, which is partly why I always have a blast using Trello. One of the main reasons why I put it high up on our list is simplicity—most project management software are not as easy to learn as Trello, which makes it perfect for managing linear tasks on a smaller scale.

This good task management software is all about moving tasks like sticky notes on a drag-and-drop Kanban board for easier status tracking. Individuals can use it to create personalized task lists, while team members can rely on advanced checklists to add context to tasks by adding due dates and assignees. 

As far as basic task management is concerned, this software supports task prioritization through labels like high, medium, or low priority. Say I want to access a specific batch of tasks and prepare a quick status report—all I have to do is filter through these labels.

Trello’s no-code (and cute!) automation tool called Butler is also incredibly comfortable to use. Even the less tech-savvy members of my team can automate recurring tasks by creating simple rules, buttons, and commands.

Trello lets us view tasks on calendars, timelines, and neatly organized tables, which is often more than enough to manage workloads in smaller teams. However, if you’re running a larger team or a more complex project that requires agility and a wider variety of project views, Trello alternatives with enterprise features may be a better option.

Trello best features

• Butler—a no-code automation tool
• Kanban-based task tracking software
• Includes checklists, calendars, and timelines
• Color-coding helps prioritize tasks
• Android and iOS mobile apps
• Integrates with other task management systems like ClickUp and Jira

Trello limitations

• Gets costly as users increase in number
• May not support complex project management

Trello pricing

Trello’s free plan is pretty generous and supports up to 10 boards. You need to get a Premium tier to access more views and AI-driven features, which are necessary for effective task management in modern workspaces.

• Standard: $5/month per user
• Premium: $10/month per user
• Enterprise: $17.5/month per user

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.6/5 (23,000+ reviews)

Here’s what one user had to say about completing tasks and projects with Trello:

Trello provides software development projects with a smooth platform for managing Agile and Kanban workflows. Tasks can be easily created and organized because of its user-friendly interface and customisable boards, lists, and cards. While Trello’s ease of use is one of its main advantages, it might not have all the complex project management capabilities of more all-inclusive applications. 

I had little idea of what Hive is like when I first started testing it. The platform advertises itself as an all-encompassing project management software with use cases ranging from project and resource management to client engagement. While I mostly explored features for task management, I can confidently say that this tool wins when it comes to facilitating team collaboration.

Hive provides any hybrid team with a task management platform to:

• Assign, track, and execute tasks together, regardless of location
• Monitor upcoming tasks across departments
• Streamline task intake data with forms
• Collaborate async or live with Hive Notes and Text and Voice Chat

Like ClickUp, Hive supports project collaboration by letting teammates communicate across projects by leaving comments on action cards or tagging team members.

Collaboration here is smoother because you get to observe your tasks from unique angles . For example, we can use the Portfolio view to get a detailed overview of tasks across projects or the Label view to categorize subtasks. I thought I could focus better by activating the My Actions view to display my task assignments in a concentrated way. 

We can also rely on key features like task status to easily track progress, templates to customize project layouts and business processes, and notifications to never miss a beat. Plus, Hive offers Workflows App —a no-code task automation tool to help you cut down on manual labor and design personalized automated workflows. 

Hive best features

• Collaborative task management tool
• Supports individual, group, or project discussions
• AI assistant ( HiveMind ) and templates to support standard tasks
• My Actions view tracks all the tasks assigned to you 
• Includes a no-code task automation tool
• Integrates with Dropbox and Google Drive

Hive limitations

• The mobile app has limited functionality
• UX may get compromised with many collaborators

Hive pricing

Hive’s free plan neatly supports basic task management for all your projects, but you’ll have to upgrade to paid plans for features like custom fields, task labels, and an in-app calendar.

• Starter: $5/month per user
• Teams: $12/month per user

Hive ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.5/5 (100+ reviews)

Bonus: Check out these Hive alternatives !

Most alternatives to MeisterTask include Kanban boards as one of their key features. However, I’d emphasize that MeisterTask excels as Kanban-based task management software because of how user-friendly and intuitive it is. 😻

The tool is beautifully crafted and provides customizable Kanban-style boards that let us organize and monitor task cards. We can mark if tasks are In Progress , Done , or on the To Do list (or create custom sections). What’s cool is that we can also switch to a Gantt-like timeline view to access more linear scheduling.

These boards keep all work centralized and let us communicate effectively through task comments. We can mention teammates in the comments, add them as project watchers, and assign them tasks directly from the board. Whenever you manage projects prone to changes, just activate real-time notifications to keep everyone in the loop about the latest updates.

Besides collaborative boards, the software offers personal Kanban pinboards called Agendas , where we can organize all the tasks assigned to us, as well as access due dates and important files faster.

Many user reviews for MeisterTask compliment the tool’s pretty interface —here’s what a verified user shared:

The colorful Kanban-type interface, the multiple project lists you can have, tags, integration from MindMeister, easy integration from other websites to spawn tasks. I use it on my phone, tablet, and iPad.

MeisterTask best features

• Easy-to-use Kanban boards to track project progress
• Can serve as a personal task management software
• Task-related collaboration through comments
• Dashboards to track tasks, time-tracking data, and notifications
• Lets you automate recurring tasks
• iOS and Android mobile apps

MeisterTask limitations

• The software could benefit from adding a workflow calendar to its features
• Notifications may be delayed on mobile devices

MeisterTask pricing

• Basic: Free (doesn’t allow integration with other apps)
• Pro: $6.50/month per user

MeisterTask ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.7/5 (1,000+ reviews)

nTask serves as an SMB-focused hub for tracking and scheduling tasks under three sections: To-Do, Workflow, and Projects . The idea is to create both personal and professional task lists, as well as define workflows for specific functions like designing, fund management, and freelancing. 

In my opinion, the Projects tab has quite a clutter-free interface to design granular schedules and assign tasks or entire task lists to your teammates. If you’re new to the platform, you can start with a weekly scheduling sheet to create a baseline of tasks, along with descriptions and assignees. Then, you can use the Task Builder to add tasks as needed.

As a visual task management tool, my team was able to use nTask to plan and prioritize tasks on a Kanban layout, manage interconnected delivery timelines, and visualize projects with color-coded Gantt charts.

For example, we scheduled tasks by setting planned and actual due dates and creating task dependencies and milestones to ensure timely completion. Then, we set priorities, custom statuses, and real-time notifications to ensure no action remains overlooked.

nTask’s robust time-tracking capabilities help us stay within realistic timeframes. I can monitor time spent on tasks and estimate the time my team will need for future tasks, which makes scheduling (and invoicing) easier over time.

nTask best features

• Offers multiple project views (board, grid, list, and calendar)
• Comprehensive task tracking
• Visual task management and task scheduling through Gantt charts
• Recurring tasks feature with daily, weekly, or monthly repeats
• Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
• Android and iOS support

nTask limitations

• Attaching documents and images to tasks may be challenging
• User interface could be more intuitive

nTask pricing

You can access a 7-day trial period for all plans. NGOs may be able to get up to 50% off upon contacting sales.

• Premium: $3/month per user
• Business: $8/month per user

nTask ratings and reviews

• G2: 4.4/5 (10+ reviews)
• Capterra: 4.2/5 (100+ reviews)

ZenHub is a project management solution that primarily caters to software development teams. It provides a native GitHub integration via a browser extension for Google Chrome or Mozilla Firefox. This helps reduce context switching by keeping project tasks connected with GitHub code. 

Plus, ZenHub offers automatic task updates as users complete issues in GitHub, streamlining task completion by eliminating manual status check-ins from your team’s to-do list. There are also automated hand-offs to update all connected workspaces.

This online task management software and software development tool brings tasks together on intuitive, drag-and-drop Kanban boards , allowing teams to view all current tasks and their statuses.

Use these boards to prioritize tasks, track projects, and attach pull requests to corresponding issues. Group related issues into Epics or connect various private and public GitHub repos to a single board. 👨‍🏫

Additionally, ZenHub offers sprint planning features, making it a handy tool for agile teams . It lets us set automated sprint cycles, auto-generate new sprints with prioritized and unfinished tasks, and receive periodical reports on progress.

I’ve also heard pretty exciting things about ZenHub AI (automatic issue categorization, sprint reviews, etc.). However, I wasn’t able to get past the waitlist to try out its beta program.

ZenHub best features

• Various key features for agile teams
• Native GitHub integration
• Provides spring planning and tracking
• Boards with intuitive task management capabilities
• Automate repetitive tasks and hand-offs
• Acts as a visual task management tool with roadmaps and timelines
• Integrates with Figma, Miro, and Loom

ZenHub limitations

• Steep learning curve
• The interface may be challenging to navigate

ZenHub pricing

• For Teams: $8.33/month per user (annual billing after a 14-day free trial)
• For Enterprises: Contact sales for pricing

ZenHub ratings and reviews

• G2: 4.3/5 (30+ reviews)
• Capterra: 4.4/5 (30+ reviews)

Zoho Projects is a reliable project management software with features such as issue tracking, team monitoring , project timesheets, and resource utilization charts. From the range of use cases we explored, this platform can be excellent for managing complex projects in industries like marketing, construction, IT, and consulting.

Zoho Projects offers a comprehensive toolset for task management that assists us in breaking projects down into milestones, task lists, and subtasks for simpler tracking. This task management platform is all about details—each task can have attributes like assignees, work hours, priorities, and reminders. Plus, we can use timesheets and timers to record time spent on each task.

We were able to schedule tasks on a calendar and get an overview of team members’ capacity simultaneously. This, I think, is crucial for balanced task planning and avoiding the risk of team burnout.

Like many Zoho alternatives , this tool simplifies task organization by providing Kanban-style boards with drag-and-drop task cards and flexible statuses. As for planning and tracking complex workflows, we can use Gantt charts to identify granular team tasks, set dependencies, and monitor deadlines to ensure everything is done on time. ⌛

I believe that using Zoho Projects is great for consolidating your task ecosystem when you use other Zoho applications, such as Zoho Mail or Zoho CRM, as the tool gives you a unified view of your tasks across sister platforms.

Zoho Projects best features

• Quick-access Gantt charts
• Supports versatile task management use cases
• Highly customizable workflows with project templates
• Easy task scheduling on calendars
• Integrates with various Zoho, Google, and Microsoft apps 
• Task management apps (iOS 9.0+ and Android 4.1+)

Zoho Projects limitations

• Initial setup may be challenging
• Software customization can be time-consuming 

Zoho Projects pricing

• Free: Up to three users
• Premium: $4/month per user (10-day trial)
• Enterprise: $9/month per user (10-day trial)

Zoho Projects ratings and reviews

• G2: 4.3/5 (300+ reviews)
• Capterra: 4.4/5 (400+ reviews)

Reviews mostly mention the product to be useful, albeit confusing at times. Here’s an excerpt :

Zoho Projects is useful when using to assign tasks, getting multiple projects done, and needing to know who will do it by when. It allows people to go in and time themselves to track how long it took them to do it. It does get really confusing at times to create tasks because of the many tedious needs that can be miscommunicated while trying to assign (tasks). 

ActiveCollab is all about increasing productivity and meeting deadlines with ease in client-based workflows. Whether you’re a startup or a small creative team, the tool lets you invite unlimited clients to the platform for improved collaboration and feedback loops. In my opinion, this alone can help eliminate those hard-to-keep-track-of client meetings and follow-up email chains.

My experience? Besides adding tasks for my team, I was also able to break down complex actions into subtasks for my clients, ensuring all assigned tasks got done as planned. Additionally, we saw functions to:

• Add due dates, assignees, and detailed task descriptions
• Group tasks based on different criteria
• Duplicate repetitive tasks

This online task management software offers only three project views to choose from, which is less than what ActiveCollab alternatives typically offer. Still, it includes frequently used views—the Kanban board, Gantt chart, and List view. 📝

I know automation is a recurring theme at this point, but still worth a mention—ActiveCollab can reduce manual labor by automating recurring tasks like drafting weekly reports. And, if you need to ensure actions are completed in a fixed order, just create dependencies between multiple tasks.

ActiveCollab stresses the importance of a personal task manager, which freelancers may find useful. It provides a My Work page where you can find and organize your task assignments by project, client, or due date. 

ActiveCollab’s timesheets also impress me quite a bit. Besides getting an overview of all my time records, I can access project-level time tracking for easier billing. I can even revisit my productivity in terms of the comments posted, tasks created or closed, or due dates modified.

ActiveCollab best features

• Excellent personal task management software
• Tools to automate repetitive tasks
• Dependencies for completing tasks in a specific order
• Android and iOS smartphone apps
• Integrates with other task management tools like Asana and Trello

ActiveCollab limitations

• The file-sharing feature of this task management software could be simpler to use
• Adding more customization options could be beneficial 

ActiveCollab pricing

All plans come with a 14-day free trial. However, you have to subscribe to the most expensive plan for features like workload management and days-off planning.

• Plus: $9.5/month 3 users/month
• Pro: $8/month per user/month
• Pro+Get Paid: $11.75/month per user

ActiveCollab ratings and reviews

• G2: 4.2/5 (90+ reviews)
• Capterra: 4.5/5 (300+ reviews)

Wrike is well-known for its robust task and workflow management features. But what many users miss is how beautifully scalable it is! For instance, the platform lets me build a library of custom tasks that mimics our core processes—we can use it as a baseline for all our future workflows. And the best part is, we can expand this library to build a workspace tailored to a role, department, or even industry.

During the time we tested this tool, we created multi-level task lists across levels like folders, milestones, phases, and projects. Some of us even created personalized dashboards by pinning important tasks from our to-do list, all automatically sorted by priority and due date.

Like most of Wrike’s competitors , the platform supports strong teamwork —we can collaborate on real-time project plans, task assignments, and decision-making within the platform. Plus, the software includes built-in proofing tools for quick yet detailed task feedback and task automation to save time and increase work efficiency.

Additionally, Wrike allows project managers to build customizable reports on task and team performance. I was, for instance, able to further optimize workflows by analyzing relevant key performance indicators (KPIs) on dashboards.

Wrike best features

• Comprehensive project dashboards with personalized reports
• Supports feedback-friendly team collaboration
• Multiple project views
• Visualize tasks in views like Gantt Chart, Kanban, and Calendar
• 400+ third-party integrations
• Task automation

Wrike limitations

• Could use more custom display options
• Some users experience task syncing issues

Wrike pricing

Wrike offers integrations and additional cloud security features for an extra fee, but all of the following plans contain task management features:

• Team: $9.80/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle: Contact sales

Wrike ratings and reviews

• G2: 4.2/5 (3,000+ reviews)
• Capterra: 4.3/5 (2,000+ reviews)

While many Todoist alternatives on our list offer additional project management features, this veteran app is purely focused on task management. I think Todoist is one of the few apps that consistently upgrades itself within its niche space. For instance, we can now create detailed daily to-do lists and set recurring tasks using natural language.

The tool ticks all the boxes for basic task planning and management—we can create tasks and subtasks, determine priorities, add due dates, and set reminders to ensure nothing goes overlooked. 👀

Although it’s primarily a task management app, Todoist can help you manage small-scale projects as it includes goal-setting features , labels to categorize tasks, and task descriptions to keep information centralized.

I personally loved its Upcoming calendar view —it displays which tasks are due urgently, and if anything’s too demanding, I can use a drag-and-drop function to reschedule assignments. And if I need to focus on team tasks that are currently due, I simply go to the Today view .

While Todoist’s simple navigation and low price make it a handy tool for personal task management, it’s also a good to-do list app for teams on a tight budget . Its project management features aren’t too comprehensive, but you can still assign tasks and leverage comments for better teamwork and transparency. Here’s what a small business owner had to share after using the tool :

Extremely easy to use for all levels of technological understanding. I use Todoist several times a day and we have integrated this across our whole team. We’ve experienced far less chance of tasks being lost or forgotten and people stay accountable because of the notifications received upon completion.

Tip: ClickUp has a neat Import from Todoist feature if you need to switch to a more extensive project management tool in the future.

Todoist best features

• Efficient daily task management
• Multiple task views (including Kanban boards and lists)
• Basic team collaboration support
• Easy navigation to monitor project progress
• Integrates with various productivity and time-tracking apps
• Has a to-do list app for Android and iOS

Todoist limitations

• Integrating the software with some apps may be challenging
• It would be beneficial if the app displayed tasks when you’re offline

Todoist pricing

• Beginner: Free
• Pro: $4/month per user
• Business: $6/month per user

Todoist ratings and reviews

• G2: 4.4/5 (700+ reviews)
• Capterra: 4.6/5 (2,000+ reviews)

Besides being a good task management tool, ProofHub is a task tracking software that lets you easily create task lists and individual tasks, assign them to more than one team member, and closely follow due dates and priorities across task categories . I am particularly in awe of the platform’s Table view for task tracking—I get to monitor progress percentages for actions in different categories (without being a pesky micromanager). 😁

Similar to ProofHub alternatives , the software is fully customizable —we can build personalized workflows and use custom fields to capture any task-related data my team deems important. Custom fields enhance task tracking —because we customize them to track virtually any detail, be it deadlines or output.

Speaking of tracking, ProofHub has an intuitive interface for creating task dependencies for ensuring tasks are completed in a predetermined order. If you want to offer more clarity to assignees, leave comments on tasks or use mentions to guide them.

Additionally, ProofHub offers various reporting options to help gain insight into a project’s progress. You can enhance resource allocation by analyzing resource utilization reports or track project-specific progress with task completion reports.

ProofHub best features

• Multi-faceted task tracking software
• Customizable workflows
• Supports task-related discussions through comments and mentions
• Reports to gauge task progress
• Various project views like Kanbans and tables
• Mobile-friendly

ProofHub limitations

• Notifications can get difficult to manage
• Some users find its customization features complex

ProofHub pricing

Note that ProofHub currently avoids the per-user billing format, which may make it appealing for some teams.

• Essential: $45/month for unlimited users
• Ultimate Control: $150/month (or $89/month for a limited time offer)

ProofHub ratings and reviews

• G2: 4.5/5 (80+ reviews)
• Capterra: 4.6/5 (90+ reviews)

SmartTask includes all key features you’d typically find in a task management tool. You can set deadlines, add dependencies, and manage tasks in views like calendar, list, and board. I’d highlight that you can create a realistic workflow here by optimizing dependent, overlapping, and ignored tasks—this is the kind of visibility you need when your team is juggling 5+ projects simultaneously.

This software stands out for me especially because of its tools for managing multiple projects simultaneously in a cross-functional setup. Its Project Portfolios feature allows you to create multiple boards to track separate goals, aligning your marketing, sales, and design teams. To play it safer, you can even share task lists across teams to prevent orphaned actions. 

SmartTask supports team collaboration by letting us comment on tasks and generate real-time notifications for updates. We can also invite clients, vendors, and external stakeholders to collaborate on any task or project by sending them an invitation.

Plus, it provides dashboard reports on both project tasks and sales that you can easily find through its advanced search bar. 🔎

SmartTask best features

• Internal and external team communication
• Set recurring tasks (daily, weekly, or monthly)
• Task and sales reports
• Supports managing tasks across projects
• Time tracking for individual tasks
• Task management tools for iOS and Android

SmartTask limitations

• The UI and UX could use some improvement
• Adding more integrations would be useful

SmartTask pricing

SmartTask may offer discounted pricing to NGOs upon contact. Eligible startups can also apply for a $1,000 worth of credit.

• Free Forever
• Premium: $7.99/month per user
• Business: $10.99/month per user

SmartTask ratings and reviews

• G2: 4.5/5 (60+ reviews)
• Capterra: 4.6/5 (30+ reviews)

I’ll admit that HubSpot Task Management is far from a traditional task manager—it’s more of a suite designed to help marketers streamline Customer Relationship Management (CRM) processes. Now, we know that effective CRM depends on properly storing, tracking, and managing lead- and customer-based activities. HubSpot helps you streamline these scattered tasks to boost revenue.

We explored this software extensively and can confirm that it reduces the need to switch between multiple tabs when talking to prospects, all thanks to dashboards that centralize all CRM work. In terms of use cases, utilize the dashboards to track your to-do list items, view prospect details, and stay on top of meetings. 

Need to create new tasks? Do that directly from your workflows, email inbox, or to-do list. And if you need insights from past task performances, like deals made and activities completed, leverage HubSpot’s reporting tools. This platform simplifies communication with email templates (for sending messages in bulk) and real-time team chat. 

While sales and marketing teams may enjoy HubSpot’s task management style, some of HubSpot’s alternatives could be a better choice for companies in IT or finance. You can even consider the HubSpot-ClickUp integration if you want to organize your customer-facing processes more diligently.

HubSpot best features

• A wide array of CRM functionalities
• Live team chats
• Dashboards to centralize prospect-related work
• Integrates with apps like WordPress, Gmail, and Zapier
• iOS and Android mobile app for HubSpot CRM

HubSpot limitations

• Limited option to prioritize tasks
• Workflow automation is limited on the free plan

HubSpot pricing

For individuals and small teams:

• Starter: $15/month
• Professional: $800/month

HubSpot (CRM) ratings and reviews

• G2: 4.4/5 (11,000+ reviews)
• Capterra: 4.5/5 (4,000+ reviews)

Paymo is a simple task management software and invoicing app rolled into one, so I can see how it holds enormous appeal for professionals and freelancers who want to manage client work, time tracking data, and resources within one platform . It lets you automatically set up ghost bookings based on the task details you’ve entered in the past, as well as receive a visual overview of all bookings for the immediate team on a single screen. 🖥️

Paymo also simplifies managing resources by allowing multiple managers to work on scheduling to avoid overbooking or underbooking. We can:

• Book time for time-sensitive tasks by the hour
• Accommodate unscheduled tasks with a simple drag-and-drop function
• Visualize our team’s availability on timelines
• Send booking notifications only to relevant team members

The platform lets my employees view their tasks in a single view, while our task managers monitor both their personal tasks and team’s work in separate views. Like with most Paymo alternatives , we get project views like Gantt charts, Tables, and Calendars to visualize tasks.

Paymo also encourages team collaboration, offering a detailed Task View to chat in real time about the latest task updates. Finally, Paymo provides task priority levels like critical, high, normal, or low across teams, which we can adjust based on our delivery commitment to clients.

Paymo best features

• Timelines to assess employee availability
• Allows booking time for client tasks by the hour
• Real-time chat
• Project views like Gantt chart and Kanban board
• Integrates with apps like Slack, Google Calendar, and JotForm
• Mobile app support for iOS and Android

Paymo limitations

• The mobile app may be tricky to navigate
• Takes time to train employees to use the platform

Paymo pricing

• Free (for up to five clients)
• Starter: $5.9/month per user
• Small Office: $10.9/month per user
• Business: $16.9/month per user

Paymo ratings and reviews

• Capterra: 4.8/5 (400+ reviews)

I have talked to many freelancers about their task management routines, and I think one of their main problem areas is connecting tasks to tracked hours and, eventually, invoices. That’s precisely why I made sure this handy all-in-one tool was on our list.

While most TimeCamp alternatives on this list include typical task and project management features, TimeCamp shifts its focus to time-task budgeting instead.

With its one-click time-tracking capabilities , you can track your or your team’s working hours effortlessly. You can use this data to standardize times for specific jobs, plan and create task assignments and invoice estimates, and monitor each team member’s productivity.

TimeCamp also provides features for measuring the profitability of your projects and tracking billable hours, streamlining invoicing and resource management. Basically, the tasks you had to do manually, like creating invoices and approving timesheets, are automated on this platform.

Although this software highlights time tracking, it’s still a task management tool. Its TimeCamp Planner product helps you organize tasks and monitor their progress on Kanban-style boards. 

If you’re dealing with repeatable tasks, automate them by specifying information like due dates, assignees, and progress statuses. Plus, you can switch from team task overview to your own using the My Tasks feature , which displays your assigned tasks on a list, calendar, or timeline view.

Note that TimeCamp’s time tracking and task management features are available on separate pricing plans .

TimeCamp best features

• Comprehensive time-tracking tools
• Kanban board for easy task tracking
• Personal task lists
• Can automate repeatable tasks
• Includes apps for Android and iOS
• ClickUp (you can use this integration to time your ClickUp tasks and enjoy billing accuracy)
• Google Calendar

TimeCamp limitations

• The user interface and server load time could be better
• The tool may be buggy at times

TimeCamp pricing (for TimeCamp Planner)

• Starter: $2.99/month per user (best for freelancers)
• Premium: $4.99/month per user (ideal for businesses tracking profitability)
• Ultimate: $7.99/month per user (for better analytical reporting)
• Enterprise: $11.99/month per user (for higher security and custom integrations)

TimeCamp ratings and reviews

• G2: 4.7/5 (100+ reviews)
• Capterra: 4.7/5 (500+ reviews)

Any.do specializes in providing easy-to-use to-do lists to help you achieve both personal or professional goals efficiently. It caters to individuals, families, and teams, and is available via 10+ platforms, including Mac, Safari, and iPad.

During my time with this tool, I was able to organize my to-dos in separate lists and projects, all color-coded to set clear priorities and determine task categories. We can enhance our task lists with:

• Subtasks and attachments for added task awareness
• Deadlines and reminders

Sharing responsibilities is also simple—just share a task list with your teammates or family to collaborate on task completion . For example, you can assign different items on a grocery list to family members and track the list to ensure they complete the task successfully. If there’s an urgent matter you wish to discuss, use the chat function to communicate in real time.  

For companies looking for a task management tool with project management capabilities, Any.do is a solid choice as it also offers features like customizable workflows, views, pre-made templates, and powerful integrations with other work tools.

If you want more comprehensive workflow features, though, explore some more advanced Any.do alternatives .

Any.do best features

• Provides simple to-do lists
• Great as a daily task manager
• Lets you share lists with teams, family, and friends
• Reminders for timely task completion
• Has apps for iOS and Android
• Integrates with other task management tools like ClickUp and Asana (via Zapier)

Any.do limitations

• Some users desire more integrations (like with Microsoft Calendar)
• Limited advanced features for this price range

Any.do pricing

Remember to get a Family or Teams plan to access shared lists.

• Premium: $2.99/month per user
• Family: $8.33/month per four users
• Teams: $4.99/month per user

*All listed prices refer to approx values billed annually

Any.do ratings and reviews

• G2: 4.2/5 (100+ reviews)
• Capterra: 4.4/5 (100+ reviews)

At the time of reviewing this tool, we noted a few less-than-positive reviews by Android and iOS users, mostly about some UX elements. However, the reviews for the overall functionalities are quite positive. Here’s what a sales manager who uses the product had to say :

With Any.do, organizing my tasks is simple and fast. The app works fine, and it does the job that it’s supposed to do, setting daily reminders and scheduling to keep myself on track of what’s going on. I love apps that offer a simple, minimalistic professional design.

Smartsheet is a spreadsheet-like task management tool . It’s great for those who are comfortable tracking tasks in Excel but are open to switching to a tool with less complicated calculation work. The tool is popular in construction, healthcare, and education industries where task management is all about working with scattered data.

Like ClickUp, Smartsheet offers comprehensive project and task management tools for handling different workflows. For example, it lets you schedule tasks, create subtasks, allocate resources, and track assignments efficiently from one platform. ✅

Here, tasks are represented on spreadsheets for individual projects. Like most Smartsheet alternatives , we can add basic task information, like due dates and assignees, in clear fields and columns. We can also merge several spreadsheets to have a consolidated view of our tasks across categories.

However, these aren’t traditional spreadsheets—they also provide the advanced features of a modern task management tool. For instance, we can use checkboxes, dropdown lists, and comments to interact with tasks on Smartsheet.

This is a great task management software for teams working on extensive projects as it includes templates for agile project management, OKR tracking, budgeting, and resource management.

It also supports task automation, real-time collaboration , and advanced analytics. Plus, it integrates with services we may already use, like Google Workspace and Microsoft Teams.

Bonus read: Explore ClickUp vs. Smartsheet !

Smartsheet best features

• Spreadsheet-based project management tool
• Advanced functionalities for monitoring complex projects
• Supports real-time team communication
• Templates for agile project management
• Integrates with numerous communication, data visualization, and project delivery apps
• Available as an iOS or Android mobile app

Smartsheet limitations

• There may be a steep learning curve for users figuring out advanced features
• It could benefit from adding more template options

Smartsheet pricing

• Free (for up to two task editors)
• Pro: $7/month per user
• Business: $25/month per user

Smartsheet ratings and reviews

• G2: 4.4/5 (14,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

Our first-hand experience with these tools has been both adventurous and enlightening. We think each of these options understands their target users and strives to deliver. However, if you’re still struggling to find “the one,” make a list of what you really prioritize in a task management platform.

Typically, great task management software provides features that help you plan, organize, track, and assign tasks, but you shouldn’t have to pay a fortune for these functions. Some features, like reminders, automation, and task views, are the bare minimum, and we see them in almost every tool we discussed.

What you can explore is the overall functionalities you get for a given price. Say Tool A gives you 30 advanced features and the more popular Tool B gives you 25 advanced features at the same price point—you know what to pick!

Lastly, the best task management tools are supposed to make your life easier, not vice versa, so ensure your chosen tool is easy to implement and fun to work with! 🥳

If you absolutely can’t make a choice, we’ll be cheeky and persuade you to try ClickUp ! It’s got all the features you’ll need to streamline task management with minimal effort. Whether you want to set goals, track and assign tasks, manage time, reduce manual labor, or communicate with your team, the possibilities are endless.

Sign up to ClickUp today and enjoy the best toolkit a free task management software has to offer! 💖

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15 Best Task Management Software Reviewed For 2024

I’m Ben Aston, a digital project manager and founder of thedpm.com. I've been in the industry for more than 20 years working in the UK at London’s top digital agencies including Dare, Wunderman, Lowe and DDB. I’ve delivered everything from film to CMS', games to advertising and eCRM to eCommerce sites. I’ve been fortunate enough to work across a wide range of great clients; automotive brands including Land Rover, Volkswagen and Honda; Utility brands including BT, British Gas and Exxon, FMCG brands such as Unilever, and consumer electronics brands including Sony. I'm a Certified Scrum Master, PRINCE2 Practitioner and productivity nut!

Our reviewers evaluate software independently. Clicks may earn a commission, which supports testing. Learn how we stay transparent , read our review methodology , and tell us about any tools we missed.

Using my extensive experience managing projects, I reviewed and evaluated the top task management software to shortlist the best tools to improve organization, enhance productivity, and track progress.

15 Best Task Management Software Shortlist

Here's my pick of the 15 best software from the 25 tools reviewed.

• 1. monday.com — Best for visual project planning
• 2. Connecteam — Best for mobile usage and non-tech savvy employees
• 3. ClickUp — Best free task management software for teams
• 4. Quickbase — Best for customizability
• 5. Zoho Projects — Best for resource management
• 6. Bonsai Agency Software — Best for integrated task management, time tracking, and invoicing
• 7. Miro — Best for visual collaboration
• 8. Nifty — Best for milestone tracking
• 9. Paymo — Best for freelancers
• 10. MeisterTask — Best for team collaboration
• 11. Forecast — Best for project forecasting
• 12. Kintone — Best for custom workflows
• 13. Todoist — Best for personal task management
• 14. Backlog — Best for developers
• 15. Teamwork.com — Best for project tracking

Get free help from our project management software advisors to find your match.

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You're looking for task management software to help you set deadlines, assign responsibilities, and monitor your team's progress. However, with the abundance of tools currently available, finding the right one to suit your needs is not an easy task.

In this post, I draw on my experience as a project manager who has used dozens of task management tools to survey the market for you. I've shortlisted the best task management software available, detailing each tool's features, use cases, pros and cons, and more to help you quickly and easily cross this task off your list.

Why Trust Our Task Management Software Reviews

We’ve been testing and reviewing task management software since 2011. As project managers ourselves, we know how critical, and difficult, it is to make the right decision when selecting software.

We invest in deep research to help our audience make better software purchasing decisions. We’ve tested more than 2,000 tools for different project management use cases and written over 1,000 comprehensive software reviews. Learn how we stay transparent & our task management software review methodology .

The Best Task Management Software Comparison Chart

Here is a convenient table that you can use to compare all the tools we just covered. If, however, you want to expand your research beyond these tools, keep scrolling!

Compare Software Specs Side by Side

Use our comparison chart to review and evaluate software specs side-by-side.

How to Choose Task Management Software

With so many different task management solutions available, it can be challenging to make decisions on what task management software is going to be the best fit for your needs.

As you're shortlisting, trialing, and selecting task management software consider:

• What problem are you trying to solve - Start by identifying the task management feature gap you're trying to fill to clarify the features and functionality the task management software needs to provide.
• Who will need to use it - To evaluate cost and requirements, consider who'll be using the software and how many licenses you'll need. You'll need to evaluate if it'll just be project managers, or the whole organization that will require access. When that's clear, it's worth considering if you're prioritizing ease of use for all, or speed for your task management power users.
• What other tools it needs to work with - Clarify what tools you're replacing, what tools are staying, and the tools you'll need to integrate with, such as accounting, CRM or HR software. You'll need to decide if the tools will need to integrate together, or alternatively, if you can replace multiple tools with one consolidated task management software.
• What outcomes are important - Consider the result that the software needs to deliver to be considered a success. Consider what capability you want to gain, or what you want to improve, and how you will be measuring success. For example, an outcome could be the ability to get greater visibility into performance. You could compare task management features until you’re blue in the face, but if you aren’t thinking about the outcomes you want to drive, you could be wasting a lot of valuable time.
• How it would work within your organization - Consider the software selection alongside your workflows and delivery methodology. Evaluate what's working well, and the areas that are causing issues that need to be addressed. Remember every business is different — don’t assume that because a tool is popular that it'll work in your organization.

Hub Planner

Best Task Management Software Reviews

Time for a more in-depth review of these tools, their advanced features, pricing, and more.

Best for visual project planning

• 14-day free trial + free plan available
• From $8/user/month (billed annually)

I think monday.com is a great task management software because of the way it has done away with a lot of the trimmings of typical management tools and focused on simple, visually intuitive layouts that help clarify the sequence of work for multiple tasks and tracking project progress. It provides a highly customizable interface that resembles a spreadsheet, but it includes a ton of additional features that I find make it much more interactive and visually appealing than a simple spreadsheet for task progress.

The software includes message boards, task management boards (for recurring tasks, task dependencies, and task progress), and some easy-to-read visualizations that allow you to display your project data and quickly get an idea of your progress. Members can collaborate by uploading and attaching files, and assigning deadlines and tagging members on tasks. @Mentions of team and individuals are available as well.

Why I picked monday: I chose this software because it's so customizable, it's easy to configure monday.com to plan your project timelines and organize schedules, and you can also keep all of your team conversations, briefs, and files in a single shared space. I appreciate how this encourages team collaboration.

In my opinion, monday.com is great for automating tasks as it has a drag-and-drop builder you can use to give instructions to the platform on how to act when a trigger occurs. As such, you can assign tasks to team members when statuses change, notify people, send emails, and more.

monday.com Standout Features & Integrations

Features include project management, task scheduling/tracking, resource management, scheduling, budgeting, calendar management, file sharing, time management, email integration, third party plugins, and notifications. One thing that stands out above all is the multiple ways in which you can collaborate with the rest of the team. This includes comments, mentions, collaborative documents, and even whiteboards.

Integrations include project management apps like Slack, Google Drive, Gmail, Google Calendar, Jira, GitHub, Trello, Dropbox, and Typeform. You can also access thousands of additional apps using the integration with Zapier (requires additional subscription). Finally, there is an API you can use to build custom integrations.

• Check out monday.com on their website
• Read my in-depth review of monday.com
• Explore best alternatives to monday.com

Pros and cons

• Helpful visual/color coding customization
• Long list of supported integrations
• Huge focus on collaboration
• Gantt charts locked to mid-level plan
• Complex pricing rubric

Best for mobile usage and non-tech savvy employees

• From $29/month (for up to 30 users, billed annually)

Connecteam is an all-in-one employee app designed to assist businesses in managing their workforce. It provides a suite of tools for time tracking, staff scheduling, task management, and communication, including secure messaging and a company knowledge base. 

Why I picked Connecteam:  Connecteam's task management app provides features for time tracking, staff scheduling, task delegation, and progress tracking, as well as communication tools like company newsfeeds and a centralized directory. The centralization of these features helps you see what everyone is working on, even for remote teams.

The software is available on desktop and mobile, allowing easy access from anywhere in the world. Aside from task management, Connecteam also facilitates payroll, recognition and rewards, and collaboration among team members.

Connecteam Standout Features & Integrations

Features  include a time clock for smart time tracking with automated timesheets, and scheduling tools that allow managers to create and share schedules with employees who can view their shifts in real-time. It also offers a secure and compliant business messaging tool that enables employees to communicate with each other within the app.

Integrations include prominent payroll systems such as Gusto, Quickbooks, Xero, and Paychex.

• Check out Connecteam on their website
• Various features for communication and collaboration
• Task management for remote teams
• All-in-one software for employee management
• Limited integrations with other tools
• Limited advanced reporting and analytics capabilities

Best free task management software for teams

• 14-day free trial
• From $7/user/month + free plan available

ClickUp is a task management software tool with powerful features for managing and completing all your team's projects in one platform. Users can plan projects, schedule tasks, and manage resources in a centralized workspace, as well as communicate and collaborate with team members and other collaborators.

Task management features include task checklists, subtasks, reminders, priorities, and task templates, as well as the ability to filter, sort, search for, easily reorder, and view tasks in the manner most convenient for the team. Users can also create Gantt charts, calendars, and timelines to visualize tasks. ClickUp includes time tracking as well, both through integrations and natively.

ClickUp also features color-coding for further organization and clarity, as well as multiple task views such as lists, calendars, Gantt charts, Kanban boards, and more. Reporting features include the ability to create custom dashboards, as well as six built-in report types for team reporting.

Why I picked ClickUp : ClickUp calls itself 'one app to replace them all' and has an expansive feature set to back up that claim. This tool will be great for teams who want a little bit of everything and don't mind the learning curve/training required to master it all in one interface.

ClickUp Standout Features & Integrations

Features include task scheduling/tracking, project management, resource management, budgeting, contact management, data visualizations, employee database, expense tracking, file sharing, third-party plugins, collaboration support, timesheets, roadmapping, chat, customer management, email integration, feedback management, and process reporting.

Integrations include Slack, G Suite, Dropbox, and many more (natively), as well as over 1,000+ integrations through Zapier.

ClickUp Pricing & Plans

ClickUp's free plan is robust and includes all primary features. The unlimited plan starts at $5/user/monthand offers additional functionality.

• Check out ClickUp on their website
• Read my in-depth review of ClickUp
• Explore best alternatives to ClickUp
• 50+ widgets to customize your dashboard
• Easy to convert map nodes into tasks
• Unlimited file storage on all paid account tiers
• Free forever plan allows unlimited members
• Mobile app can be a bit slow
• Granular customization options results in a time consuming set-up

Best for customizability

• 30-day free trial + free demo available
• From $35/user/month with a 20 user minimum

QuickBase is a platform that facilitates the creation of custom business applications in a code-free environment. It can be used to design workflows, integrations, and automations within your task management system. By developing standardized workflows and automating tasks, you can alleviate your team's manual workload as well as ensure consistency and compliance with key best practices. In turn, this also reduces the risk of manual error.

Why I picked QuickBase: I chose to include Quickbase on my list because of how flexible and customizable of a solution it is. Unlike other task tracking tools that help you break projects down into smaller pieces to accomplish, this product takes a high-level approach to task management. You can outline your team's core processes, streamlining them for speed, efficiency, and accuracy.

The automation capabilities of the software are also notable. You can establish clear rules within your workflows to facilitate automated task completion with minimal intervention. This ensures tasks are completed in a timely manner, within the established framework for success.

QuickBase Standout Features & Integrations

Features  include the templates available in the software to speed up app creation. There are both 'starter apps' and app 'components' included, allowing you to either apply a pre-configured app that's ready out of the box, or to piece together components into a bespoke solution for your team. This helps you create apps more quickly and gives a reference point for how to best set them up.

Integrations  include Outlook, Microsoft Teams, Google Workspace, Slack, Box, Dropbox, OneDrive, Trello, Asana, Jira, Zendesk, and Docusign, among others.

• Check out Quickbase on their website
• Highly customizable to suit various business contexts
• Helpful and responsive customer support team
• User-friendly and quick to learn
• Some features come as paid add-ons
• Not all integrations are available with all plans

Zoho Projects

Best for resource management

• 10-day free trial
• From $5/user/month (billed annually)

Zoho Projects is a project management software with task management capabilities that enable teams to collaborate on tasks and projects in real time.

Why I picked Zoho Projects: Users can assign tasks to individual team members and set due dates, so everyone knows what they need to do and when. With its collaboration tools, such as message boards, chat rooms, group discussions, and comments sections, teams can effectively communicate with one another while working on projects. This ensures all stakeholders have access to the most up-to-date information about the project at any given time.

The software's dashboard lets users quickly see which tasks are complete, which are in progress, and which need attention from team members. They can also customize the dashboard with widgets to get a detailed overview of any project at a glance. With its built-in time tracking feature, users can easily monitor how much time each team member spends on a particular task or project without manually recording hours worked every day. This feature helps teams manage resources and allocate them more efficiently to maximize productivity.

Zoho Projects Standout Features & Integrations

Features i nclude Gantt charts, Kanban boards, reporting tools, and a resource planner so users can easily manage the workflow of their projects.

Integrations include popular apps like Dropbox and Google Drive for easy file sharing among team members across multiple devices. It als o allows you to import data from Asana, Basecamp, ClickUp, and Trello, and has native integrations with Slack, Zoom, GitHub, Dropbox, Google Drive, and Google Calendar, while its Zapier integration connects Nifty with over 1000 additional apps.

• Check out Zoho Projects on their website
• Read my in-depth review of Zoho Projects

Bonsai Agency Software

Best for integrated task management, time tracking, and invoicing

• Free trial available
• $10/user/month

Bonsai is comprehensive business management software that integrates various essential functions such as project management, invoicing, time tracking, and client communication into one platform. The platform aims to provide a comprehensive solution for small businesses looking to centralize all aspects of their business. 

Why I picked Bonsai: As a task management software, Bonsai offers a robust feature set tailored to the unique challenges faced by digital agencies, consultancies, and professional service providers. The platform’s task management system is highly intuitive, offering functions for task creation, estimates, assignment, prioritization, and deadline tracking, all within a single dashboard. This integration allows for a smooth workflow, ensuring that all project components are managed efficiently.

The software's customization options also promote better task management. Users can personalize workflows and task boards to match their project's requirements and their working style. Additionally, the platform's ability to send automatic reminders for deadlines and follow-ups ensures that tasks are completed on time.  

Bonsai Standout Features & Integrations

Features include collaboration with internal and external partners, project management, task tracking, project budgeting, file sharing, time management, Kanban board view, and notifications. Users can even view estimates vs. actual time logged to discover which tasks have taken up less or more time than expected and track expenses for budgeting purposes. 

Integrations include Gmail, Google Calendar, Zapier, Slack, QuickBooks Online, Calendly, ClickUp, Trello, Google Drive, Google Sheets, Xero, HubSpot, and more.

• Check out Bonsai Agency Software on their website
• Integrated timer with team collaboration
• Customizable contracts
• Automated invoicing
• May not be best for scalability
• Lack of advanced features

Best for visual collaboration

• 30-day free trial + free plan available

Miro serves as a visual collaboration platform, enabling real-time teamwork globally. Its strength lies in facilitating visual project management, brainstorming, planning, and task management through an infinite canvas. This feature allows users to map out ideas, tasks, and projects clearly.

Why I picked Miro: I included Miro in this list because of its unique design as a visual task management tool. You can use Miro to visually map out your ideas, tasks, and projects, and add widgets (such as a task tracking widget) to your infinite canvas to keep all your key tasks and details in one place. The Planner Tool within Miro also helps teams visualize tasks by sprint, status, and capacity, aiding in project timeline and resource planning.

Asynchronous collaboration features such as comments and reactions can also ensure that collaboration continues seamlessly across different time zones. These capabilities make Miro a comprehensive tool for teams that prefer a visual approach to project management and collaboration, supporting clear communication and project progress tracking.

Miro Standout Features & Integrations

Standout features for Miro include its infinite canvas, the Miro Assist AI, widgets, collaboration tools, such as comments and voting, screen sharing, and easy folder organization. You can create boards, assign tasks, set due dates, and track progress using visual elements.

Another key feature is diagramming, which includes quick diagramming tools for creating flowcharts, mind maps, org charts, and wireframes to visualize processes and relationships. Miro also supports process mapping, allowing teams to optimize their workflows by creating process maps, value stream maps, and swimlane diagrams. This also includes a dependencies app, which can visualize dependencies between tasks, both on different sprints and specific to each task.

Miro provides digital workspaces that can accommodate a wide range of team sizes and project scopes, making it a versatile tool for managing tasks and projects in a visually engaging manner.

Integrations include Microsoft Teams, Webex, Zoom, Atlassian (Jira, Confluence, and Trello), monday.com, Notion, Asana, Google Workspace, Jira, Azure DevOps, Airtable, Figma, InVision, Adobe XD, Slack, Zoom, and others.

• Check out Miro on their website
• Read my in-depth review of Miro
• Infinite canvas supports unrestricted creativity and tracking
• Rich whiteboarding and brainstorming capabilities for generating ideas
• Offers many customizable templates for quick setup
• Occasional performance issues with complex boards
• Advanced features require hirer-tier plans

Best for milestone tracking

• From $5/user/month (billed annually) + free plan available

Nifty's task management software can automate project updates, and allows users to create custom task lists to fit team workflow or import task boards.

Why I picked Nifty: Team members can define, assign, and track tasks based on milestones, while keeping task files and feedback all in one place. I chose to include the software because it also includes functionalities for automated project status reporting based on team task completion and progress. Plus, it has a built-in time tracker, which allows for tracking time across members, tasks, and projects.

I like that the software offers both a task list and Kanban view for added task management flexibility. Overall, I'd say Nifty is robust enough to manage development sprints while remaining flexible to a variety of workflows. A cross-organizational project overview tab can provide reports on everything from high-level timelines to a task-level deep-dive analysis of any project.

Nifty Standout Features & Integrations

Features include milestones management, forms, time tracking, project portfolios, file management, task lists, recurring tasks, task automation, and reporting. I particularly like the swimlane view as it lets you intersect project milestones and tasks and make decisions for your projects faster.

Integrations. Nifty allows you to import data from Asana, Basecamp, ClickUp, and Trello so you can quickly establish your workflow. Nifty has built-in native integrations such as Slack, Zoom, GitHub, Dropbox, Google Drive, GSuite, and Google Calendar, as well as over 1000 additional integrations through Zapier.

• Check out Nifty on their website
• Easy document storage, creation, and management
• Multitude of integrations
• Good chat feature within the system
• Time tracking & reporting is available with paid account only
• Guests & clients can only be invited on paid plans

Best for freelancers

• 15-day free trial + free plan available
• From $5.90/user/month (billed annually)

Paymo is a complete workflow management tool for organizing tasks inside projects, with clear instructions on how, when, and whom to complete them. Apart from task management, it also includes other modules such as time tracking, resource management, scheduling, and invoicing, making it popular for both freelancers and teams. I find that tasks are really detailed, containing vital information such as hourly budgets, priorities, and statuses to track progress and track tasks in real time.

Planning-wise, Gantt charts make it easy to notice how tasks relate to each other and which of those are critical towards the project completion. Couple this up with project dashboards, and you’ve found a tangible way to tie performance metrics to actual business goals.

Why I Picked Paymo: This is an easy-to-use task management app, which is one of the main reasons I chose to include it on my list. I find that it's a great tool for organizing and tracking work, and it allows users to stay in control of their projects without becoming overwhelmed. It offers an intuitive user interface, with streamlined options that make it effortless to create and manage tasks.

I find the platform also makes it easy to monitor progress on any project, with notifications when deadlines are approaching or tasks have been completed. I like that it allows for detailed customization, which means users can tailor the app to their specific needs.

Paymo Standout Features & Integrations

Features include dashboard, data export, data import, data visualization, external integrations, Gantt charts, multi-user, notifications, project management, scheduling, task scheduling/tracking, time management, resource management, collaboration support, and workflow management. One feature I really like is the due date alerts. With a simple checkbox selection, you can have the platform notify you whenever a deadline is approaching, keeping you on top of things.

Integrations include Google Calendar and Slack to name a few, so you can shorten the feedback loop and focus on finishing tasks on time.

• Check out Paymo on their website
• Read my in-depth review of Paymo
• View all projects on a single Kanban board
• Easy to use project filters
• Seamless time tracking
• Some data export limitations
• No way to invite collaborators/reviewers

MeisterTask

Best for team collaboration

• From $8.25/user/month (billed annually) + free plan available

MeisterTask is a task management tool with an intuitive user experience and allows users to customize views, projects, and tasks in a way that works best for their teams and workflow. In my opinion, its collaborative features are robust. The tool includes Kanban-style project boards for cooperative project work across teams. I also find that features such as automation, watching, mentioning, tags, and task scheduling also help simplify collaboration.

Why I Picked MeisterTask: A great tool within MeisterTask that stood out to me is the Agenda feature, where users can create customized dashboard sections and pin tasks from any project in order to group and focus on tasks relevant to their own work on one board.

MeisterTask Standout Features & Integrations

Features include project management, scheduling, task scheduling/tracking, time management, bug tracking, resource management, collaboration support, workflow management, 2-factor authentication, anti-virus, API, batch permissions & access, calendar management, contact management, contact sharing, CRM integration, customer management, dashboards, data export, data import, data visualization, email integration, external integrations, file sharing, firewall multi-user, notifications, campaign management, and reports. 

Integrations include Google Workspace, Slack, and GitHub — in addition to over two thousand applications via Zapier (may require a paid plan).

• Check out MeisterTask on their website
• Read my in-depth review of MeisterTask
• User-friendly interface with intuitive functionality
• Includes the ability to automate recurring steps
• Gantt-style timeline feature for scheduling tasks on a calendar
• Recurring tasks limited to paid users
• No subtasks possible, only checklist items

Best for project forecasting

• Free demo available
• Pricing upon request

Forecast is a task management software that unites your projects, resources, and financials in one AI-powered platform. Project managers can leverage its workflow automation capabilities to create smart schedules, estimate timeframes and budgets, and populate timesheets instantly.

I like how PMs can control the workflow by building out detailed task lists and flagging clear priorities. Task cards allow every team member to easily comment, share files, and register time spent. Everything related to the specific task appears in one place, including dependencies and subtasks, which I find super useful. You can put together projects for any type of work: fixed price, time and material, or retainer.

Why I Picked Forecast: Forecast’s AI learns from previous work and suggests the number of hours you normally register on similar tasks to help you log time faster. I like that you can monitor time registrations from a team perspective and notify each member if they forget to enter something in. Time tracking utilization on a company-wide level is calculated for you for easy alerts, estimates, and reporting.

Forecast Standout Features & Integrations

Features include batch permissions & access, API, budgeting, billing/invoicing, calendar management, contact management, customer management, dashboards, data export, data import, data visualization, expense tracking, external integrations, file transfer, forecasting, Gantt charts, multi-currency, notifications, password & access management, payroll, project management, scheduling, task scheduling/tracking, timesheets, time management, resource management, collaboration support, software integration, status notifications, and reports.

Integrations include Slack, Microsoft Teams, iCloud Calendar, Google Drive, Google Calendar, Outlook, Harvest, Trello, Asana, GitLab, Github, and dozens more using a paid plan through Zapier. Higher-tier subscriptions include native integrations with Timelog, Xero, QuickBooks Online, JIRA, Azure DevOps, Salesforce, Okta, OneLogin, and Azure Active Directory.

• Check out Forecast on their website
• Read my in-depth review of Forecast
• Easy to plan projects and timelines
• Can manage resources across multiple projects
• Predictive tasks for spreadsheets
• Additional fee for onboarding/training
• Milestone data is lumped together rather than separated

Best for custom workflows

• 30-day free trial
• From $24/user/month

Kintone is a customizable task management software used by teams at Volvo Trucks North America, Japan Airlines, Shiseido, and over 23,000 organizations worldwide. Their unique approach to project and task management lets you build a wide variety of customizable “apps” either from scratch, using templates or from your existing spreadsheets. I was impressed by how these apps can be used for data management, business processes, and workflows.

Why I picked Kintone: This software made it onto my list because it lets you build no-code task management apps by dragging and dropping elements that you want to see onto the page. These include rich text fields, date fields, drop-down menus, number fields with built-in calculations, spaces for attachments, user or group selection menus, related data from other apps, tables, and more.

I also like how once you’ve built the app you want, you can use it to more easily manage whatever data and tasks you and your team need to track. And with custom notifications and reminders as well as detailed permissions settings, your project tracking solution can look and work however you want it to.

What makes Kintone particularly great for project tracking, in my opinion, are the features to filter and prioritize tasks by data field or team member to generate custom reports or dashboard views, as well as the ability to automate reminders and handoffs between team members for multi-step workflows.

Kintone Standout Features & Integrations

Features include project management, dashboards, resource management, analytics, calendar management, conversion tracking, employee onboarding, forecasting, lead scoring, timesheets, collaboration support, reports, pipeline management, budgeting, and process modeling.

Kintone’s built-in communication features allow teams to discuss projects directly in the app and in topic or project-based threads. Dedicated “spaces” organize everything your team needs for your project, including task-tracking apps and searchable conversation threads.

Integrates with other tools like Slack, Gmail, Google Calendar, Outlook, Tableau, Dropbox, Salesforce, HubSpot, Eventbrite, WordPress, QuickBooks, MailChimp, and many more through a paid plan with Zapier or via API integrations.

There are so many ways to customize Kintone it can be hard to know where to start. Read the starter blog “ What Can You Build with Kintone? ” or watch Creating an App from Scratch for a quick look at how the drag-and-drop builder works.

• Check out Kintone on their website
• Read my in-depth review of Kintone
• Data is easy to pull and manipulate into good looking reports
• Admin accounts have access to tons of customization tools
• Flexible pricing that includes special deals for schools and NPOs
• Limited to 5GB/user storage on every pricing tier
• No single-user plan available (minimum 5 users)

Best for personal task management

• From $4/user/month (billed annually) + free plan available

Todoist provides a simple interface for creating, sharing, and prioritizing tasks. You can collaborate by sharing out your lists and assigning tasks to others, and you can use labels and priority tags to bring organization to your task lists.

The software is available for macOS, Android, Windows, and iOS, so your team can use it wherever they work. I appreciate the “productivity goals” quiz on their website to help narrow down what task management features you will get the most out of.

Why I picked Todoist: I chose this software because it has a smart rescheduling feature that suggests an optimal time to schedule tasks that need to be pushed out to a future date. This is based upon past behavior and what you’ve already got on your plate, which I find super handy. Scheduling tasks using this extra data takes less planning for busy PMs.

Todoist Standout Features & Integrations

Features include task scheduling/tracking, project management, calendar management, email integration, third-party plugins, time mangement, campaign management, and notifications.

Integrations include Google Drive, Google Maps, Dropbox, Apple Maps, Calendar Sync, Slack, Zapier, and hundreds more apps. They also offer a developer API.

• Check out Todoist on their website
• User-friendly interface
• Generous free plan
• Cross-device sync
• Unlocking task duration requires a business workspace add-on
• Does not have features to support complex task management

Best for developers

• From $35/month for up to 30 users

Backlog is a task management tool for product and project managers, as well as developers on their teams. The tool is available both as a self-hosted solution and as a SaaS, which makes it scalable to fit small teams or enterprises with thousands of users. In my opinion, this makes it stand apart from other competitors that only offer cloud solutions. An app for both Android and iOS is also available, so clients and teams can access the tool from mobile devices.

Why I Picked Backlog: I chose this software because it has an intuitive interface. Users can view and make edits to projects and calendars using task updates, Kanban-style Boards, and Gantt charts. I also appreciate how it enables pull requests, merge requests, and branches, and it provides features for code review and collaboration (wiki, Git, and Subversion repositories).

Backlog Standout Features & Integrations

Features include 2-factor authentication, API, batch & permissions access, dashboard, data export, data import, email integration, external integrations, file sharing, Gantt charts, notifications, project management, task scheduling/tracking, third-party plug-ins/add-ons, time management, and bug tracking.

Integrations include Typetalk, Cacoo, Redmine, Jira Importer, iCal, email, and Google Sheets. You can build additional custom integrations through Backlog’s API.

• Check out Backlog on their website
• Read my in-depth review of Backlog
• Easy bug identification and logging
• Can customize the issue characteristics for each project
• Easily separate tasks through projects and milestones
• Difficult to backup all contents and versioning
• Can’t sort using multiple filters at the same time

Teamwork.com

Best for project tracking

• From $11/user/month (billed annually) + free plan available

Teamwork is a task and project management software that helps in-house teams and agencies improve collaboration, visibility, and accountability. It's a flexible task management solution that helps you to manage the entire project lifecycle from start to finish.

Teamwork has a wealth of features designed to make project management quicker and more efficient. Use Teamwork to help add structure to your work with projects and milestones: create task lists, tasks, and subtasks to break down the work into action items for your team. You can add due dates and other important info like priority, description, supporting documents, or tags., and you can also keep comms in context with comments on each task. There's also a helpful big picture view of capacity in the Workload feature.

Teamwork is more than a simple task tracking tool—it comes with a big feature set, so it does take a little while to get up to speed. There's a lot of support for learning, including ongoing webinars and access to help docs, an online resource center, and a dedicated customer support team.

Teamwork integrates easily with other tools including Gmail, Harvest, HubSpot, QuickBooks, Slack, Dropbox and more.

Teamwork costs from $10/user/month. They also offer a 30-day free trial.

• Check out Teamwork.com on their website

Other Task Management Software

Here’s a few more that didn’t make the top list. If you need additional suggestions for handy task management software, check these out.

• Hubstaff Tasks
• FunctionFox
• ProWorkflow

Related Task Management Software Reviews

If you still haven't found what you're looking for here, check out these tools closely related to task management software that we've tested and evaluated.

• Project Management Software
• Resource Management Software 
• Workflow Automation Software 
• Time Tracking Software
• Collaboration Tools
• Gantt Chart Maker 

Selection Criteria For Task Management Software

Selecting work management software is a nuanced process that goes beyond basic features. Through extensive research and hands-on testing, I've pinpointed a range of selection criteria that helped ensure that the task tracking software I presented in this article were genuinely exceptional. Each criterion was assigned a specific weight contributing to the final score.

Core Task Management Functionality (25% of final scoring): To be considered for inclusion on my list of the best task management platforms, the solution had to support the ability to fulfill common use cases. These include:

• Managing and organizing tasks within projects
• Prioritizing tasks effectively to meet deadlines
• Facilitating team collaboration through shared workspaces and communication tools
• Tracking the progress of tasks and projects
• Integrating with other tools to streamline workflows

Additional Standout Features (25% of final scoring): For this criterion, I looked for innovative or advanced features that set the task managing software apart from competitors, such as automation, advanced reporting, and unique collaboration tools. I then tested these features to see how they contributed to productivity and project management success. Such features included:

• Task automation that goes beyond basic reminders, such as triggering specific actions when tasks reach certain stages.
• Advanced analytics and reporting features that offer deeper insights into productivity and project status than standard dashboards.
• Customizable views and dashboards that cater to different team roles and preferences, enhancing individual productivity.
• Platforms like Trello use Kanban boards for visual task management, while Asana offers a mix of list views, boards, and timeline views for diverse project management styles.
• Exploring and testing for unique features involves hands-on use, comparing how these features impact real-world task management scenarios compared to competitors.

Usability (10% of final scoring): This aspect of the evaluation focused on analyzing the task tracker software's interface for intuitiveness, ease of navigation, and the learning curve for new users. Work management tools with features and aesthetics that promoted a more positive user experience scored higher. Such features included:

• A clean, intuitive interface that minimizes the learning curve and maximizes adoption among team members.
• Platforms should offer a balance between power and simplicity, ensuring that advanced features do not overwhelm new users.
• Specific attention to user experience elements, such as drag-and-drop functionality for scheduling and easy tagging or filtering in task categorization.

Onboarding (10% of final scoring): For this part of the evaluation, I examined the resources available for new users and evaluated the overall ease and speed with which a new user or team can start effectively using the software. I particularly looked for:

• Quick setup processes and clear guidance on importing data from other platforms or starting from scratch.
• Availability of resources like training videos, template libraries, interactive product tours, and webinars to facilitate learning.
• Support mechanisms like chatbots or live support during the onboarding phase to resolve immediate queries.

Customer Support (10% of final scoring): This section of the evaluation involved reviewing the availability and quality of support channels. Task management systems with fast response times and helpful support responses scored higher. Other features I looked for included:

• Responsive support channels including live chat, email, and phone support, with reasonable response times.
• Comprehensive knowledge bases and FAQs that allow task managers to troubleshoot common issues independently.
• Active user communities or forums where users can exchange tips and advice.

Value For Money (10% of final scoring): This criterion focuses on comparing pricing models, subscription plans, and free trial options against the features and capabilities the task manager software offers, and assessing the overall cost-effectiveness of the team task management software for teams of various sizes and needs. Overall, I looked for:

• Transparent pricing models that offer flexibility based on team size, feature needs, and project scale.
• Consideration of free versions or trials that allow teams to assess the platform's suitability before committing financially.
• Comparison of subscription plans to ensure that the chosen plan offers the best balance of features versus cost for the team's specific needs.

Customer Reviews (10% of final scoring): Lastly, I analyzed feedback from existing users regarding their experience with the project task management software, focusing on reliability, performance, and customer satisfaction. I looked for patterns in reviews that indicate the software's strengths and areas for improvement, such as:

• Consistent themes in feedback that indicate strengths or areas for improvement, focusing on aspects like ease of use, customer support quality, and feature set.
• Recent reviews that reflect the current state of the platform.
• A diversity of user backgrounds to understand how the platform serves different industries and team sizes.

By applying these criteria, I aimed to identify project and task management software that not only meet the basic requirements of project and task management but also offer unique value through innovative features, superior usability, and excellent support, ensuring that teams can achieve their project goals efficiently and effectively. Each team task management app was scored based on how well it met the criteria, with the scores tallied according to their weighted importance to arrive at a final star rating.

Trends in Task Management Software 2024

Task and project management software are constantly evolving as the needs of project managers change and as technology improves. In 2024, you can expect to see the best task management tools incorporating some of the following key trends:

• Improved User Experience and Customization : Job management software is placing a greater emphasis on user experience, offering more intuitive interfaces and customization options. Asana and ClickUp, for instance, are known for their sleek user interfaces and high degree of customization, catering to the user's preference and enhancing the overall task management experience.
• AI-Assisted Planning : It wouldn't be a list of 2024 trends without a mention of AI. The integration of AI for task planning and management, as seen in Microsoft Planner's Copilot, is a novel development. This functionality brings a new level of efficiency and intuitiveness to online task management software.
• Real-Time Collaboration and Communication: Tools that facilitate real-time collaboration and communication, like ClickUp, are crucial. This reflects the growing importance of keeping team members connected and informed in a fast-paced work environment​, and it caters well to remote and hybrid teams.
• Enhanced Security and Data Protection: In response to increasing concerns over data privacy and security, task management tools are enhancing their security features. Platforms like Smartsheet are emphasizing data security to ensure that sensitive project information remains protected, indicating a trend towards more secure task management solutions.
• Mobile Accessibility and App Integration: The rise in remote and hybrid work environments has led to a greater emphasis on mobile app functionality. Tools like monday.com and Zoho Projects offer robust mobile applications, allowing users to manage tasks on-the-go. This trend particularly highlights the need for task management software to be accessible and functional across different devices and platforms​.

In short, the best team task management software in 2024 is characterized by a blend of customization, mobility, and intelligent features. These trends and functionalities cater to the varied and dynamic needs of project managers, addressing challenges like team collaboration, efficiency, and scalability.

What Is Task Management Software?

Task management software is a tool that helps organize, track, and manage tasks and projects. It allows users to set deadlines, assign responsibilities, and monitor progress. This software is useful for keeping projects on track and ensuring that tasks are completed on time. It's particularly helpful for teams, enabling better collaboration and communication. By using time management software, you can streamline workflows and enhance productivity, both individually and collectively.

Features of Task Management Software

The best task management app for your team can transform the way you plan, organize, and track tasks and projects. Here, I'll discuss features to look for in the best work management software, highlighting their significance in successful project management:

• Task Creation and Organization: Users can create and input tasks easily, including titles, descriptions, due dates, and priorities. This feature allows for the quick capture of tasks as they arise.
• Task Assignment and Collaboration: Users can assign tasks to themselves or others within the team. Team collaboration features often include the ability to comment, attach files, or discuss tasks. This facilitates communication and teamwork.
• Task Prioritization and Deadlines: The software allows users to prioritize tasks based on urgency or importance and set deadlines, helping users focus on what's most important and ensuring that tasks are completed on time.
• Task Tracking and Progress Visualization: Users can track the progress of tasks, often through status updates (e.g., not started, in progress, completed) or visual progress bars. This feature provides a clear overview of the project's status.
• Time Tracking and Reporting: Tracks the time spent on tasks and generates reports. Time tracking is essential for assessing productivity and optimizing time allocation on various tasks and projects.
• Automated Task Scheduling, Reminders , and Notifications : Automates scheduling tasks and sending reminders. This automation reduces the chances of missing deadlines and helps maintain a consistent workflow. The task tracking system can also send notifications to users when there are updates or comments related to their tasks.
• File Sharing and Document Management : Enables easy sharing and management of documents within the software. Efficient document management is key to maintaining an organized project space and ensuring easy access to necessary resources.

As these tools continue to evolve, they offer more than just a way to keep track of tasks; they become a central hub for project planning, execution, and analysis, ensuring that projects are completed efficiently and effectively. Choosing the best task management tool for you requires finding a balance of these features that aligns with your specific project management needs.

Benefits of Task Management Software

Task management software is a vital tool for enhancing productivity and efficiency in both individual and organizational settings. Here are five of the primary advantages of task management software:

• Improved Organization : Centralizing all tasks and related information in one place allows users and businesses to keep track of various projects efficiently, reducing the risk of overlooked tasks and missed deadlines.
• Enhanced Productivity : By automating and clearly defining tasks using a task management tool, users can focus more on critical aspects of their work, leading to increased productivity and time efficiency.
• Better Collaboration : Seamless communication and collaboration among team members is especially important for teams working remotely or in different locations, as it ensures that everyone is on the same page, regardless of their physical location.
• Real-Time Progress Tracking : Real-time tracking and live status updates enable managers and team members to monitor progress closely, ensuring that projects stay on track and any issues are addressed promptly.
• Data-Driven Decision Making : Task management software can provide valuable insights through reporting and analytics features. These insights help businesses and users make informed decisions based on actual data, leading to better resource allocation and project outcomes.

For users and organizations considering task management software, these benefits highlight the significant impact that these tools can have on overall project success.

Costs and Pricing for Task Management Software

For many, pricing is a major factor in choosing time tracking software. Task management tools typically offer various plans to cater to different needs, from individual users to large organizations. However, pricing plans generally fall into similar categories across the market, making it easier to understand the balance of features and costs you need before selecting a tool.

Therefore, it's important to understand overall software pricing trends in addition to the prices for your chosen software. The last thing you want is to pay for features you won't use or accidentally overpay for common features.

Here's a general breakdown of common plan options and their features:

Plan Comparison Table for Task Management Software

Each plan typically targets different user segments, with more advanced and customizable features available at higher pricing tiers. The free option, while limited in scope, can also be a good starting point for you to evaluate the software before making a larger investment.

Moreover, it is important to understand the differences between each plan your desired tool offers to get a good idea of how well the platform will scale with your business.

Common stages where your company may want to upgrade their pricing plan include:

• Increased Team Size : As the company grows and adds more employees or teams, the current pricing tier might not support the larger number of users, necessitating an upgrade to accommodate everyone.
• Enhanced Feature Needs : When the company requires more advanced features such as advanced reporting, custom workflows, or integrations with other enterprise tools, it may need to scale up to a higher pricing tier.
• Higher Project Volume : If the company starts handling a larger volume of projects simultaneously, the limits of the current tier might be exceeded.
• Improved Support Requirements : As operations become more complex, the company may need better customer support options like 24/7 support, dedicated account management, or faster response times.
• Security and Compliance Needs : For companies dealing with sensitive data or operating in regulated industries, enhanced security features (e.g., advanced encryption, compliance certifications) available in higher tiers may become necessary to ensure data protection and regulatory compliance.

When considering these plans, take the time to assess your specific needs, such as the size of your team, the complexity of your projects, required integrations with other tools, and scalability. Balancing these needs with budget constraints will help you choose the best team task management app with the most suitable plan for you.

New & Noteworthy Product Updates

Below you’ll find our release notes and take on the latest and greatest task management software product updates. Discover what’s now possible through feature releases, improvements, and updates on web, desktop and mobile apps. Learn what’s new, if it’s hot - or not, and why it matters for managing tasks.

April 2024: Task Management Software Updates

Here are some April update highlights.

Bonsai Update Notes

On April 9, Bonsai released their new Team Profitability Report—a robust tool designed to provide a detailed view of your team's financial performance. This feature allows businesses to zoom in on the profitability of their team by analyzing total logged time, billable hours, and cost rates. It serves as a powerful instrument for uncovering hidden costs and identifying opportunities to enhance business profitability.

With this tool, you can more quickly and easily identify which projects or team members are most profitable and which areas may require adjustments in strategy or resource allocation. This kind of insight can be vital for maintaining competitive advantage, operational efficiency, and increased profitability in dynamic business environments, as it allows managers to make informed decisions about where to cut costs and where to invest more heavily.

Moreover, this feature integrates seamlessly into the broader Bonsai platform, which consolidates various business functions such as project management, client billing, and revenue tracking. This integration ensures that users can manage all aspects of their business more effectively, from financial tracking to operational management, within a single, user-friendly interface.

Verdict: Hot! Providing these types of insights should be what task management software is all about. 

Forecast Update Notes

On April 18, Forecast introduced a significant update to its Utilization Report feature, aimed at enhancing resource management capabilities within its platform. This update allows you to see detailed breakdowns of utilization percentages by different categories such as projects and internal activities, providing clearer visibility into how resources are being allocated across various tasks.

This update particularly focuses on enhancing the granularity of data available to you. It can enables you to dissect a resource’s utilization by specific project contributions and internal time, offering a more nuanced view of resource engagement. This feature can be especially useful for managing overbookings and identifying time demands dominated by particular projects or tasks.

Moreover, managers can now simulate various scenarios by excluding certain projects or stages from the utilization calculations, such as the Opportunity and Planning stages. This capability allows for strategic planning and optimization of resource allocation, ultimately aiming to improve project delivery and efficiency.

Verdict: Not. These features may be helpful, but they are not particularly groundbreaking or trendy. 

Get information on pricing for Forecast here .

March 2024: Task Management Software Updates

Here are some March update highlights.

Nifty Update Notes

Nifty's latest update, Workspace Times, allows Workspace Owners to establish specific start and end times for their team's workday, ensuring all team members follow a consistent schedule. This function is designed to help organize and manage collaboration hours more effectively.

Workspace Times can help you set designated working hours within a workspace, inclusive of managing time zones. This is particularly useful for teams distributed across different geographical locations, as it aligns everyone's work hours to maximize overlap and facilitate better real-time collaboration.

By defining clear working hours, teams can coordinate more effectively, reduce communication delays, and ensure that everyone is available during key collaboration periods. This helps in maintaining a balanced workflow and can significantly enhance the efficiency of project execution within Nifty. This feature also sets default start and due times for new tasks created within these parameters, streamlining project management and enhancing productivity​.

Verdict: Hot! Global and remote collaboration is more important than ever, so additional features that can help facilitate that is a great update.

Monday.com Update Notes

On March 27, Monday.com released some great new filtering options for their burndown charts which now allow you to filter your burndown chart by People or Status Columns. This is a super handy and powerful tool for project managers to get better insight into the team and project.  

Being able to filter a burndown chart like this in Monday.com Dev can give you more detailed insights into individual contributions of the team and overall project progress. For you as the PM, this also now gives you the opportunity to optimize resource allocation, identify and address bottlenecks, and ensure tasks are evenly distributed, which can help you prevent burnout on the team. 

With this latest release from Monday.com Dev, you’re going to be able to use the data in predictive analysis for more accurate planning and better stakeholder reporting, ultimately giving you the chance to boost team morale by highlighting the impact of each team member's work on the project's success.

Verdict: Hot! Predictive analysis is getting big, so it's good to see Monday.com jumping on the bandwagon.

Zoho Projects Update Notes

In March, Zoho Projects transformed its Resource Utilization chart into a new and improved Workload Report. This new report aims to optimize and understand a team's entire workload, not just basic resource utilization, making it an overall better resource for understanding your team's tasks and availability, making projects more efficient and keeping your team from burning out.

The Workload Report includes features to group tasks with a variety of filters, such as "task owner" and "roles", which can help you tailor your view of the project's workload to get the exact information you need, when you need it, to make crucial resource management decisions effectively and efficiently.

You can also determine exactly how you want to view this information so that it matches your working style. Specifically, if you just can't make heads or tails of a Gantt chart, there is a new timeline view to help you oversee your project resources quickly and easily.

Verdict: Hot! A complete makeover is ambitious, but definitely worthwhile!

Todoist Update Notes

On March 13, Todoist introduced a new calendar layout designed to enhance the scheduling and management of upcoming tasks. This fresh feature integrates a monthly calendar view, enabling users to effortlessly visualize their tasks across the days and weeks. Additionally, this update includes a practical drag-and-drop function, allowing for quick rescheduling of tasks directly within the calendar.

The incorporation of a sidebar for managing overdue tasks further complements the new calendar layout. This dedicated area within the interface helps users to promptly identify and address tasks that have not been completed by their due dates. By segregating overdue tasks in a distinct section, Todoist also makes it straightforward for users to review and reprioritize their pending activities without having to sift through their entire task list.

By offering a more streamlined approach to task management, this new layout can help you balance your various commitments and ensure that no critical tasks are overlooked. This can be especially helpful for professionals and individuals who require a clear visual layout to effectively manage their time and boost productivity.

Verdict: Not. Easier task management is always the goal, but new calendar views are not particularly innovative nor trendy.

Asana Update Notes

In March, Asana released several key updates aimed at enhancing collaboration and management features within its project management software. One of the most notable updates was the introduction of an organization-wide "share with organization" setting for projects, which simplifies project visibility and access across the entire organization.

This setting is particularly valuable for larger organizations where projects often involve multiple departments or teams. It ensures that all relevant stakeholders can stay informed about project progress and updates without manual intervention for access grants. Moreover, organization-wide transparency is crucial for aligning various parts of an organization around shared goals and facilitates smoother workflow integration across different functional areas.

Asana additionally improved their integration with Google Sheets and Slides through smart chips, which now allow linking Asana tasks, projects, goals, and status updates directly within these platforms. The integration ensures that the embedded data remains dynamic and updates in real time as changes are made in Asana, providing a seamless connection between the planning and documentation or presentation phases of a project. This is great for helping to keep teams synchronized and minimizing context switching, thereby improving the accuracy and efficiency of team collaborations.

Verdict: Hot! Honesty is the best policy, so any features that encourage openness is very hot.

February 2024: Task Management Software Updates

Here are some February update highlights.

Paymo Update Notes

On February 16, 2024, Paymo released a visual editor for invoices along with new invoice template designs. This is a major enhancement to how you can create and manage your billing documents directly within Paymo's software, streamlining the invoicing process and improving the presentation of business documents.

The primary feature of this update is the visual editor, which allows users to design and customize invoices with greater ease and flexibility. Additionally, the editor supports easy insertion of elements like logos, custom fields, and personalized notes, making each invoice not only more professional but also more informative. Moreover, the new templates provide a range of styles and layouts, enabling businesses to tailor their invoices to better match their branding and aesthetic preferences.

By offering enhanced customization options, the visual editor helps businesses project a more polished and professional image to their clients. This can contribute to better brand perception and customer trust, which are critical factors in client retention and business growth. The update also simplifies the invoicing process, making it quicker and more efficient and allowing users to focus more on core business activities rather than administrative tasks.

Verdict: Hot! Everything else is branded and "aesthetic" nowadays. Why shouldn't your invoices?

Quickbase Update Notes

In February, Quickbase introduced several enhancements and a new feature for Pipelines, including a show/hide feature for password inputs to enhance security, faster pipeline loading times, a makeover for the My preferences page in Pipelines, and a new token-based authentication method for the FastField Pipelines channel. These updates aim to make the Pipelines feature faster, easier, and more secure to use.

For example, the new keyboard navigation enhancements enable you to select field values and manage the canvas view without relying on mouse clicks, which means you can reduce your manual inputs and general interface interaction, streamlining the workflow overall and improving your personal productivity.

Quickbase has also modernized its user interface, offering a sleeker, more visually appealing, and user-friendly experience. In addition to being easier on the eyes, this update streamlines the process of adjusting preferences, making it more intuitive and less time-consuming so you can get on with your work.

Verdict: Hot! Automation is seriously trending right now. Find Quickbase's pricing details here .

Miro Update Notes

In February, Miro released new building block slide templates for presentations to help users create more structured and visually appealing presentations. These templates are accessible directly from the Frames template panel and are designed to streamline the presentation creation process by providing a variety of customizable layouts that can be quickly adapted to different content types. 

These templates offer multiple slide designs and frameworks, ensuring that you can begin your presentations with a strong foundation that is already aligned with good design principles. You can then adjust colors, fonts, and layout elements to match your branding or personal preference, providing flexibility while still benefiting from the structure and design expertise embedded in the templates. Additionally, the integration of Miro’s Styles feature with these templates can help you maintain consistent color schemes and design elements across your presentations.

By reducing the effort required to design engaging and coherent presentations, Miro can empower you to focus more on content quality and delivery, enhancing your ability to communicate effectively and persuasively​. This can be particularly beneficial for professionals who need to frequently create high-impact presentations, such as consultants, trainers, and sales personnel. 

Verdict: Not. Templates are great time savers, but pale in comparison to other automations on the market.

Task Management Software Frequently Asked Questions

Here are a few questions I get a lot about task management tools.

What is task management software used for?

Task management software can roughly be categorized as personal productivity/to-do lists and enterprise/team-based task tracking . Personal task tracking is used by an individual to keep track of tasks, prioritize items, and set reminders; however, this can still be used in a professional setting, as many employees prefer to use some sort of task tracking in their day-to-day.

Enterprise/team-based task tracking would be something implemented across a company, so every employee would use it to collaborate and track task progress collectively. Task management software provides that timeline view that your team needs to stay informed about the project’s development. It also offers features for your team to track time, communicate with others, and collaborate more swiftly.

Are there other task software tools to consider?

Need a bit more than a simple online to-do list? Check out other related lists:

• Before you have tasks, you need a plan. If you struggle to flesh out the initial details of your projects, try these 10 Best Mind Mapping Software options.
• Many task management tools come with some sort of time tracking feature. If you are using one that doesn’t, you will probably want to invest in Time Tracking Tools of your own.
• Collaboration tools will help your team stay connected and move the interactions beyond simple tasks. These tools focus on ways in which people can connect, exchange opinions and tackle tasks as a team.
• Not getting thorough enough tasks in a day? You might be in need of a productivity app to give you a mental boost and identify bottlenecks.

What is the best task management software?

The best task manager is monday.com, if you are looking for a tool that has more customization options to adapt to different needs. Otherwise there are dozens of tools that can help you manage tasks.

If you are looking for a more focused team task management app, software like Todoist can give you great task management features at a personal level. You can use this tool to keep track of your daily checklist of things you want to accomplish.

The best task management software will depend on your needs, budget, and number of users who will use the platform.

What is the difference between task management and project management?

Task management is a subset of project management. Projects contain a multitude of tasks that need to be organized and managed effectively. Knowing when to use task or project management to accomplish your goals is important, especially since it can impact the tool choice you make.

While task management software can help you follow up on people and the activities they are responsible for, project tracking software will enable you to see other project related information like resources, time management, proofing, and even portfolio management.

Read our full article on task vs project management .

What is the difference between time management and task management?

Simple. While team task management deals with the activities that your team has to complete, time management deals with the actual time, in hours, that they spend doing those tasks. Time tracking software is designed to help your team stay on top of how much time they spend on the activities they are responsible for.

Here’s a simple example to highlight the difference between them:

John is working on a web design task. From a task management perspective, John has to complete the homepage design in 2 days. Meanwhile, a time management report will tell you that John spent 5 hours on day 1 and 4 hours on day 2 to complete the task.

Does task management software make me more productive?

The Reclaim 2022 Task Management Productivity Trends Report defends the use of task management software, noting up to a 41% increase in productivity when the question “What to do next?” is already answered by your to-do list tool of choice.

Of course, if you aren’t a fan of high-tech solutions, you can always use a simple task management approach. You can rely on generic programs with note-taking and organization functions like Google Sheets, Google Docs, Microsoft Word, and Microsoft Excel. These require more manual input from the user, though.

How do task management platforms handle large-scale project collaborations?

Task management platforms can be very helpful when it comes to juggling large-scale projects. They essentially act as the nerve center, bringing all aspects of a project under one roof. These platforms offer robust features like project dashboards, task assignment, progress tracking, and communication tools that allow for real-time updates and collaboration.

For large projects, they enable users to break down the tasks into bite-sized pieces, assign them to team members, and track everything to ensure teams stay on schedule. Plus, with the integration capabilities, users can hook the tools up with other tools they’re using, keeping everything synchronized. It’s like having a bird’s-eye view while being able to zoom in on the nitty-gritty details when needed.

What are the best practices for setting realistic deadlines?

Setting realistic deadlines can certainly be a challenge. Here are some tips to ensure that your team can meet their deadlines with minimal stress, no rushing, and without needing team leads to micromanage their schedules :

• Break down the project into manageable tasks to estimate time accurately.
• Involve your team in the estimation process—they’ll give insights you might not consider.
• Always factor in buffer time for unexpected delays.
• Review past projects—they’re gold mines for understanding how long tasks actually take versus initial estimates.
• Keep stakeholders in the loop and adjust expectations as needed.

Overall, remember that setting deadlines should be about being realistic, not optimistic, to avoid stress and burnout.

How can one manage task overload and avoid burnout?

Managing task overload and avoiding burnout is all about setting clear priorities and boundaries. Here, I want to share some tips and tricks to recognize the signs of overload early and address them effectively .

• Prioritize tasks based on urgency and importance, focusing on what needs to be done first.
• Don’t hesitate to delegate; it’s crucial for distributing workload evenly.
• Setting realistic deadlines and including buffer times for unexpected delays can help reduce stress.
• Regular breaks and maintaining a work-life balance are vital for mental health.
• Always remember, it’s a marathon, not a sprint, and plan accordingly (even if it means taking a little bit longer).

Moreover, keeping open communication with your team about workload and stress levels can also create a supportive environment where everyone feels empowered to speak up and ask for help when needed. This is especially important to keep in mind as your organization grows , since it can be easy for communication to get lost in the chaos.

What's Next?

To-do lists online are not just for project managers and their teams. We all need some sort of task organizer to help us get by. You can read more about the tasks we encounter in project management and 3 tips on how to stay on top of them. However, if you are ready to go to the next step in task management, you can read about how to create a Gantt chart .

We also have a very interesting article on what tasks a project manager is responsible . It explores the ways that you can start building your own systems and best practices for effective task management.

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Project Management

Best task management software in 2024: project task tracking tools for individuals and teams.

Cloudwards.net may earn a small commission from some purchases made through our site. However, any earnings do not affect how we review services. Learn more about our editorial integrity and research process .

Completing task lists can be stressful. That’s why it’s good practice to log tasks and organize them to create structure, rather than having them swirling around your mind. To help with that, we’ve created this roundup of the best task management software.

Last Updated: 07 Jun'24 2024-06-07T16:30:40+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

In the modern era, we always have things we need to do, both personally and professionally. As organized as we like to think we are, all of us can benefit from a little help when it comes to getting tasks in order and ensuring we don’t forget them. In the digital world, we can access plenty of support tools, and in this article, we look at the best task management software.

Key Takeaways:

• For its ease of use and list of features, Airtable will appeal to the widest range of users looking for a good task manager tool.
• monday.com is the best project management tool that includes task management.
• The four other choices include Todoist , Any.do , TickTick and Asana is the most advanced tool in this list, and will serve you well for both basic and more advanced use.

Much of what you read in this article is geared toward the basic user, either for personal use or small teams that don’t require a ton of features to be able to keep on top of new and recurring tasks. This article will also be useful for those transferring from paper-based task management to a visual online task management tool, as all options are super easy to use.

If you’re a project manager and came to this article looking for the best Gantt charts, Agile software tools and other advanced tools, you probably won’t find what you’re looking for. The good news is that we have an article that focuses on the best project management software , which will no doubt help you find what you need.

For those who just want to get on top of their to-do lists and find a piece of software to help organize individual tasks, continue reading. You’re exactly where you need to be.

Check out our project management courses and grab a limited-time offer. Registration available now!

Updated the article to reflect monday.com’s latest pricing information.

The Top Task Management Apps

What Makes the Best Task Management Software?

We have tested and reviewed each of the online task management tools listed below. Our testing focuses on features, ease of use, security and customer support. While we have reviewed many task management software solutions, the five below are the cream of the crop and scored well on each of our criteria.

• Airtable — Offers the best task management features and will appeal to a range of users
• monday.com — Pound for pound, the best project management software for all users
• Todoist — Priorities simplicity over features, opting to do the basics very well
• Any.do — Goes out of the box and creates cool features that help with managing tasks
• TickTick — Has a beautifully designed app which is a joy to use
• Asana — Perfect for managing basic tasks and complex projects

Airtable is our top choice of the best software for task management. For a basic task management system, it’s certainly not lacking in features, and it’s easy to use. However, if you want task management and project management wrapped in one easy-to-use package, monday.com is the top choice.

Todoist was next, and some may prefer the design of the user interface. Any.do makes the list because of its excellent security and privacy, while TickTick and Asana are appealing because of the well-functioning task management tools each company has created. 

Task Management Tools vs Project Management Software

If you’ve read our article on best project management tools, you may be thinking this is a rerun of something you’ve seen before, but it’s not. While there’s a certain degree of crossover between task management and project management services, there are also many differences. 

Project management tools are best suited for large-scale, complex projects, often for multiple users who work on different pieces of a project. A good task management tool is more streamlined, offering a basic way to organize tasks, track task progress and help reduce the overwhelming that tends to occur when you have multiple pieces of work to complete. 

For a deeper understanding of the differences, check out our task management vs project management article .

The 6 Best Task Management Software

Moving on from that comparison, let’s get into this roundup of the best task management tools, starting with Airtable, our number one choice.

1. Airtable – Best Team Task Management Software

More details about Airtable:

• Pricing : Free; $10 per user per month, billed annually
• Provider website : airtable.com
• Super easy to use
• Free plan is great
• Good range of features
• Pro plan is expensive

Airtable is a super simple tool that still has enough features for us to label it versatile. While it doesn’t have a traditional list view, it has what it refers to as a “grid” view. This view is essentially built to resemble a spreadsheet, and it’s here you’ll likely view and manage tasks.

To help with managing tasks, you can track progress by labeling each task by status, either as “to do,” “in progress” or “done.” If you want to switch up your views, there’s also a basic kanban board. When we say basic, we mean a very bare board that doesn’t have as much substance as a tool such as Asana (which you’ll learn about farther down).

If you prefer a calendar view of your tasks, Airtable has a native calendar that we really like. Each part of the calendar is spaced out perfectly, and viewing it doesn’t give us a headache or overload our brains with information. Some may find the gray design a little dull, which we get, but it’s one of the best task management tools as far as functionality goes.

Set Task Dependencies

With Airtable, project managers can assign tasks and set task dependencies so the team can prioritize and complete them in order of importance. This feature is a great way of “eating the frog,” which is the process of completing the most difficult tasks first in order to move forward with your work as quickly as possible.

For those on a budget, Airtable’s free plan may suffice. You get most of the core task management views, including the grid, kanban and calendar. The only thing missing are views such as Gantt charts, which you can access through the Pro plan. Chances are, those looking for basic task management software will likely not miss having access to Gantt charts.

If you feel like spending your money, there’s no need to go past the Plus plan (which lets you enter more tasks and is good for larger teams). Overall, Airtable does what it needs to do and that’s why it’s a great work task tracker service. You can learn more about it by reading our Airtable review .

• Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
• Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
• Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
• Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.

2. monday.com – Best Project and Task Management Tool

More details about monday.com:

• Pricing : Free; $9 per user per month, billed annually
• Provider website : monday.com
• Plenty of features
• Easy to use
• Hundreds of integrations
• Nothing to note

monday.com is an easy-to-use project management tool that targets a range of users. Depending on what plan you subscribe to, you can use it as a fully fledged project management solution, or a space to log and track basic tasks. Keeping in theme with this article, we’ll zone in on monday.com’s free and Basic plans , both of which offer a list view.

After signing up for the service, you’re automatically greeted with the list view when you first enter your account. Here you can input whatever tasks you need to do, and also add details that clearly outline what the task entails.

All the traditional functionality comes with monday.com’s list view. You can assign tasks to other users (the free plan limits you to five users per account,) set due dates and log progress with the “working on it,” “stuck” and “done” labels, all of which are color coded in green, amber and red.

Use the Native Document Creator

If part of your task management involves creating documents, monday.com offers a native document creator which you can use for personal use or to collaborate with others. It’s not as advanced as Google Docs or MS Word, but it should suffice when creating a basic document. 

If you feel you want to bump up your user experience, monday.com has more expensive plans which provide Gantt charts and calendar views, as well as a host of third party software integrations for you to choose from. The software itself is easy to use, which is why monday.com is the best all rounder. To learn more, check out our monday.com review .

• Maximum users: 2
• Minimum users: 3; All prices per user
• Enterprise-level features.

3. Todoist – Simplest Task Manager

More details about Todoist:

• Pricing : Free; $4 per user per month, billed annually
• Provider website : todoist.com
• Excellent list view
• Comprehensive free plan
• Privacy concerns

Todoist epitomizes everything good online task management app needs to be. It’s not fancy and full of frills, nor does it overload you with more features than your mind can handle. Instead, it sticks to the basics and offers strong task management features that help bring some organization to your life.

Unlike Airtable, Todoist’s strength lies in its list view of tasks. The list view is what you would expect it to be: a linear view that lets you schedule tasks by adding due dates and priorities, as well as leave comments. It’s also possible to embed the exact location of where your task needs to be completed, both in the list view and the reminder section.

Todoist offers a basic kanban board view, which, although it won’t make it on our roundup of the best kanban boards, functions well enough to make task management simple and free of complications. Users can customize the board, however it’s only possible on the Pro plan. 

Unlimited Task Archive 

Although only available on the paid plans (which are super affordable), Todoist offers an unlimited task archive. This means that no matter how far in the past you completed a task, if you need a reminder of the work you did, you can simply search for it in the archive and it will be there. Todoist’s free plan does offer an archive; however, it’s limited to only one week.

Although it gets the basics right, Todoist isn’t without its flaws, which mainly pertain to privacy. While Todoist won’t sell customer data, it will share it with a list of vendors that’s far too long for our liking. It also holds your data for six years, unless you remember to opt out.

If that’s no concern for you and you just want the best tool for the job, Todoist is an excellent piece of task management software and we’re certain it will help you bring all your tasks together, so you can complete them. To learn more about the platform, check out our Todoist review .

• 1 main user 5 active projects 5 collaborators (per project) 5MB file uploads
• 1 main user 300 active projects 25 collaborators (per project) 100MB file uploads
• Multiple users, (price is per user) 500 active projects (per member) 50 people (per project)

4. Any.do – Excellent Task Organizer

More details about Any.do:

• Pricing : Free; $2.99 per user per month, billed annually
• Provider website : any.do
• Beautiful design
• Separate tasks
• WhatsApp integration 
• No native calendar

Aside from being an enjoyable name to say (try it and see), Any.do is a beautifully designed task management app that helps with both your personal and professional life. As soon as you enter the web app, you’re greeted by a very clear layout that helps you get going in no time at all.

Simply click “create task” and a new box will appear with very clear details of the type of data you can enter into your tasks.

You can set reminders, create recurring tasks (paid plan only), leave notes and add tags. There’s no native calendar built into the app; however, Google users can integrate their Google Calendar if they wish to have a calendar view of the tasks they need to complete.

One slight niggle is that regardless of whether you’re in your work or personal list, a new task will automatically go into the personal queue by default, unless you manually change it yourself. That’s our only real concern in terms of functionality; aside from that Any.do works exceptionally well.

Send WhatsApp Reminders

For those who use WhatsApp (ahem, everyone), you can integrate Any.do with your account. Once integrated, you can convert your WhatsApp messages into tasks or reminders and they will sync with your Any.do account. 

While Any.do offers a mobile app, this feature is great for those who don’t want lots of apps on their phones but still want to do some task management inside the apps they do have.

Although best used for personal task planning, Any.do does have a plan that targets team use. As with the Premium plan , Any.do allows you to prioritize tasks and assign them to the users you add to your account. It’s still very basic, but if you and your team only require a space to track tasks and complete basic work, there’s likely no need to look for an alternative software.

Because it’s so easy to use, we especially recommend Any.do to the novice user of visual task management software solutions. Advanced users may need more substance, although if you don’t, Any.do will suit your needs as well. To learn more, read our full Any.do review .

• Adds location-based reminders, tags, themes, recurring tasks and integration with WhatsApp.
• Adds team-focused features like kanban boards and a built-in calendar, among other things. Comes with a 14-day free trial. Price is per user.

5. TickTick – Best Task Management Tool for Individuals

More details about TickTick:

• Pricing : Free; $2.33 per user per month, billed annually
• Provider website : ticktick.com
• Efficient task management
• Voice recognition
• Constant pings to upgrade

Because of its range of features and straightforward design, TickTick is a popular task manager app among project managers. In addition to the traditional way of organizing tasks and to-do lists, TickTick also allows you to sort tasks into folders, providing you with a cleaner overview of all your projects and tasks.

To add more depth to your tasks, you can also log how much time you expect a particular task will take to complete. That’s slightly different from setting start and due dates, as this allows you to program the length of the task in minutes and hours. For example, you may say it takes two hours to write an article.

TickTick also ranks highly with regard to security and privacy. It doesn’t sell your data, and if you decide to delete your account, all your data will be deleted from its systems within 90 days. 

On a security front, TickTick promises to let you know if there’s been a data breach within 72 hours. There hasn’t been a breach to date, which is evidence that the platform is doing everything right in terms of keeping your data safe.

Use Voice Recognition

TickTick is one of the few task management tools that allows you to add tasks through speech to text. This takes away the sometimes cumbersome task of typing out multiple tasks, either on your computer or mobile device. When testing the performance of TickTick’s voice input feature, we found it to be very accurate, even with the not-quite-dulcet tones of a Northern English accent.

While TickTick’s free plan helps you log and prioritize tasks, the Premium plan takes things to the next level. You can create almost 300 more lists, add more members and attach more files to your tasks. There are also some reporting features that let you track the progress of your personal and assigned tasks.

In the world of task management apps, TickTick is right up there with the best of them. It could offer more detailed customer support, but for quality task management software like this, it’s unlikely you’ll ever be at a loss as to what to do with it. To find out if this is the task manager for you, check our TickTick review .

• List, Basic filters, Kanban, Caps on use
• Calendar, Extra filters, Track progress, Caps raised

6. Asana -Best Free Task Management Tools

More details about Asana:

• Pricing : Free; $10.99 per user per month, billed annually
• Provider website : asana.com
• Great kanban board
• Clean list view
• Advanced features

Like monday.com, Asana isn’t solely a piece of task management software. Asana comes with more advanced features like Gantt charts, time tracking tools and the ability to seamlessly manage multiple projects at once. It’s one of the best project management tools for multiple projects .  

The list view allows you to segregate tasks into different sections, allowing you to see start and due dates, as well as task priorities. Those on the paid subscription can create customer tabs, giving you ultimate control over how you manage and create tasks.

As far as this roundup goes, Asana has the best kanban board you can use. It’s great for assigning tasks, tracking task progress and navigating through multiple projects with ease. It’s not the head honcho of kanban boards — that title belongs to Trello.

Integrate Third-Party Apps

Asana has a long list of third-party app integrations. Being a popular online task management software service, it has been able to partner with the likes of Slack, Venmo and Microsoft, plus several more. Users can also integrate with Google apps, making Asana a great collaborative task management tool.

Compared to other task management software tools, such as Todoist, Asana is expensive. That’s mainly because it’s offering a lot more than the competition. The good news is that it’s one of the best free task management software solutions , and for those who don’t need the extra features, it will surely suffice. Check out our full Asana review to learn more.

• Up to 10 users
• Price is per user. unlimited users, expanded features
• Price is per user. unlimited users, even more features
• Custom pricing, advanced security features

Final Thoughts

Now that you know the best tools to manage tasks, all you need to do is select the right task management platform for your needs. Airtable remains the best task management tool, which should appeal to a range of project managers and solo professionals. Its user-friendly interface and generous free plan are why it’s our best task management tool.

The other options are not far behind, and all of them do what we would expect from a quality task management software provider. For more advanced task management, such as handling complex tasks and implementing strong team collaboration, monday.com is the stand-alone choice. If that’s not what you need, any of the other four services will serve you well.

Which is your favorite option in this roundup? Is there another task management solution you would like us to test and review? What’s the biggest hurdle you face when trying to manage projects and tasks? Let us know in the comments. Thanks for reading.

FAQ: Task Management Tools

A task management tool is a simple piece of software that allows you to log, visualize and prioritize your short-term and long-term tasks. Most tools provide a basic list view of all your tasks, making them easy to digest, manage and complete.

We’ve reviewed many and our top five are: monday.com , Asana , nTask , Wrike and Jira .

Atracker is an excellent time tracking app that allows you to monitor any type of activity you do, and pings when you’re taking too long to complete a task. Read our best time management tools guide to find more options.

I use kanbantool to manage my tasks. Have you tried it, I think the tool is amazing!

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18 Best Productivity Apps for Students 2024 (Free & Easy to Use)

Yo!!! 🙋Are you struggling to manage your student life? Overwhelmed by endless to-do lists, assignments, group projects, and stuff? We feel you!

And guess what? Technology can help.

After 100+ hours of research, we’ve curated this list of 18 best productivity apps for students ( they all are free, user-friendly, and truly effective 😉).

Ready to excel in your exams, complete different projects on time, and still have time left for your personal life? Let’s get started!

18 Best Productivity Apps for Students in 2024

I. for task and project management.

Web, iOS, Mac, iPad, Android, Windows, Apple Watch, and wearOS

Todoist is an intuitive and simple to-do list app with a focus on task-keeping features. It’s ideal for students seeking a straightforward app for basic task management and collaboration.

What’s cool about Todoist? Creating tasks is as easy as sending a text.

Just hit the “+” button, type in your task’s name, add priorities, set due dates, and create reminders—all as if you’re messaging someone. Todoist immediately transforms your text into a task.

Read Full Review : Todoist Review .

Another highlight: Todoist is a cross-platform app, allowing you to easily access your to-do list from multiple platforms.

Key Features

• Inbox, Today, and Upcoming views
• Natural language input
• Task management: priorities, notes, labels, and reminders.

Android, iOS, web.

Upbase is the best free all-in-one project management tool for us broke-but-brilliant college students.

Why? Because its free version offers unlimited essentials that any student needs to stay productive without spending a dime.

Imagine handling all your notes, tasks, projects, docs, slides, and more without stressing about the price tag.

Even when you add team members for collaboration, Upbase won’t bill you for that.

And oh, as a bonus, Upbase’s low-cost Premium version won’t break the bank.

Now, let’s dig into the main dish: functionality.

Upbase focuses on 3 things to improve your productivity:

• Data organization
• Time management
• Collaboration

It takes a creative approach to help you manage important stuff effectively and keeps it easy to navigate with just a few clicks.

At the same time, it provides robust collaboration tools to let you work seamlessly with teams when in need.

Upbase also gives you multiple calendars to actively plan ahead, create schedules, and manage deadlines.

Plus, it’s packed with cool extras like Pomodoro timers, ambient sounds, and time-blocking to help you stay focused, fight procrastination, and skyrocket productivity.

Don’t worry, Upbase won’t overwhelm you.

Unlike other all-in-one apps trying too hard to be cool but ending up confusing, Upbase keeps it real. Right features, simple interface, no steep learning curve.

Its powerful simplicity has been tested and approved by lots of users.

• Lists : for project management and collaboration. Each list lets you organize tasks, files, docs, links, and schedules. Collaborate on all these items, discuss topics, or chat in real-time.
• Task management : List/Board view; start and due dates, priorities, and color tags; recurring tasks; subtasks.
• Collaboration : Assignees, watchers, comments, and file-sharing.
• Custom filters to filter tasks the way you want.
• Embedding Google Docs, Google Sheets, Google Slides, and Google Drive folders .
• Schedule Page to manage tasks’ deadlines by day, week, and month.
• Two-way Google Calendar sync . Note: Upbase preserves the original color codes of synced events when showing them on its calendar as other apps do.

• Global search to quickly find your items within a workspace.

Upbase also gives you dedicated features to practice study techniques, boosting your productivity. They include:

• Time blocking , with the ability to drag and drop tasks onto the calendar.
• Pomodoro Timers and ambient sounds: to reduce distractions and stay focused.
• Notepad : to quickly create notes before you forget them.
• Daily Notes : Productivity is an ongoing process. Use this tool to record your daily performance for later review.

iOS, Android, Windows, iOS, web.

Trello is a go-to productivity app for students who want a cool and visual way to keep their productivity game strong.

Here’s how it works: Break down your projects into manageable pieces using Trello’s boards, lists, and cards.

As your project progresses, effortlessly move task cards from one list to another, providing an intuitive view for tracking progress.

Need to set due dates, assign tasks to someone, or attach files? Trello’s got your back.

The cool part? The app lets you set up automations for repetitive tasks and enhance your board functionality with Power-Ups.

Quick heads up though: go easy on the Power-Ups. Too many might slow the app down.

Read Full Review : Trello Review .

And FYI, Trello’s free version offers just the basic features and lacks the calendaring and time management functionalities.

• Kanban boards, lists, and cards
• Custom fields

II. For communication & collaboration:

Clear communication is the key to the success of any group project.

Enter Slack, one of the best productivity apps for students who prefer staying connected through messaging.

Create channels for your projects, shoot messages back and forth, share files, and team up on assignments.

And guess what? Slack isn’t just about the chat life; it also throws in a basic to-do list feature. It allows you to create checklists, set reminders, and even assign checklist items to others within messages.

Furthermore, Slacks integrates with other productivity apps, making it easy to stay organized and on top of work.

• Channels and direct messages
• Checklists, reminders, and assignments
• Search and filtering
• Workflow Builder

Zoom is a must-have in the arsenal of productivity apps for students, especially those who prefer real-time conversations, like video calls.

What makes it stand out is its ease of use, reliability, and high-quality video calls. Even on the free version, Zoom’s got your back with unlimited 1-on-1 meetings and 40-minute group meetings in 720p quality.

The app also provides a variety of real-time collaboration tools, including screen sharing, whiteboarding, and chat.

• 1:1 meetings and group meetings
• Screen sharing
• Breakout rooms
• Whiteboarding

III. For note-taking

1. evernote.

Web, iOS, Android, Windows.

Evernote simplifies your note-taking game.

Just hit the “+New” button, choose the note type you want, and you’re good to go. The note-taking app offers rich text formatting options to make your notes intuitive.

And there’s this cool feature called Web Clipper, which allows saving articles directly to the app. You can choose to save web articles as a whole or just grab the text or images you want.

Now, what if you need to search through your notes or the existing saved web pages?

Easy-peasy. Evernote boasts the most powerful search capabilities among student productivity apps, allowing you to search by keyword, tag, or file type.

But wait, there’s more.

On its mobile version, you can scan physical documents and create notes straight from OK Google or Siri.

In a nutshell, Evernote’s robust search, note-taking, and web-clipping capabilities make it one of the best productivity apps for students looking to ace their university learning.

• Rich text formatting options
• Wide range of file support
• Web Clipper
• Voice commands
• Search functionality
• Notebooks and notes
• To-do list, weekly planner, and habit tracker templates

The note-taking app offers both a free plan and several paid plans as below:

Windows, macOS, iOS, Android

OneNote is among the best free productivity apps for students who want to get creative with their note-taking.

Picture this: a freeform canvas that lets you take notes however you feel like it. Type, draw, toss in images, and even throw in some videos and audio recordings.

Organization? OneNote’s got you covered with a digital notebook vibe. Sections and pages make it a cakewalk to keep your notes on point.

But what truly sets OneNote apart from other note-taking apps is its seamless integration with other Microsoft Office apps, such as Word, Excel, and PowerPoint.

• Handwriting support
• Ink-to-text conversion
• Integration with Microsoft Office

This powerful note-taking app is completely free to use.

IV. For scheduling

1. google calendar.

Web, iOS, Android

If you’re already using Google products like Gmail and Google Drive, then Google Calendar is naturally the ultimate choice. It tightly integrates with the ecosystem, making it easy to schedule meetings, create to-do lists, and stay on top of your day.

It’s also free and easy to use.

The interface is clean and simple, letting you create and manage events in a snap, while the feature set is just right.

With Google Calendar, you can create multiple calendars for different life areas, set up notifications, choose how you want to view your calendar, and collaborate with others on your schedule.

• Private or collaborative calendars
• Customizable color codes
• Location-based reminders

This calendar app is completely free to use.

2. Fantastical

Mac, iPad, iPhone, Apple Watch

Fantastical is one of the best productivity apps for students using Apple devices!

It’s known for its robust natural language processing capabilities that can create tasks, set deadlines, add priorities, and create reminders for you based on what you type in the app.

Many people also love its smart notifications feature, as it’s not too intrusive. For example, if you have a meeting at 1:00 PM, the app will send you a notification 15 minutes before it starts.

But the cool thing is: it will wait until you’re finished with your current task before sending you a notification about the meeting.

Note: Fantastical is a bit more complicated than other calendar apps. So, if you’re a newbie and not familiar with natural language processing, ensure to view its thorough tutorials.

But overall, Fantastical is worth a try, especially if you’re seeking a powerful calendar app to help level up your time management skills.

• Natural language processing
• To-do lists, events, and notes
• Smart notifications
• Customizable views

V. File Management and Cloud Storage Services:

My recommendations are Google Drive or OneDrive.

They both are popular productivity apps for students due to their generous free plans, ease of use, and collaboration capabilities.

Your choice depends on three factors:

• Your storage needs
• Which platforms are you using?
• Other services you use (then, choose a cloud storage service that integrates with those services.)

Let’s dig deeper to find out which one is right for you.

1. Google Drive

Windows, macOS, Linux, Android, iOS

This app is offered by Google, so it’s tightly integrated with Google’s productivity apps, Docs, Sheets, and Slides.

Imagine this: you can dive into your files straight from the cloud; no need to download them first. Easy peasy!

Compared to OneDrive, Google Drive stands out in certain aspects:

• It offers 15GB of free storage, compared to just 5GB for OneDrive.
• A wider range of collaboration tools, including the ability to chat with other collaborators in real time and leave comments on documents.
• Wider platform support, including Windows, macOS, Linux, Android, and iOS.

So, if you’re on the hunt for a service with generous free storage, strong security, and advanced collaboration tools, then Google Drive is a great option.

• Preview files
• Offline access
• Collaboration: view, edit, or comment on the files
• Share files with links

2. OneDrive

Windows, macOS, Android, iOS

Three things make OneDrive stand out are:

1) Its seamless integrations with Microsoft Office’s productivity apps like Microsoft Word, Excel, and PowerPoint.

2) Its seamless integrations with Windows. So, you can access and manage your files directly from File Explorer, enhancing productivity.

2) Personalized file recommendations. This feature helps you quickly find the files you need based on your usage patterns and interests, saving you time and effort.

So, if you rely heavily on Microsoft Office applications or prioritize user experience, choose this app.

• File-sharing
• Personalized file recommendations
• 30-day file version history
• integrations with Microsoft Office and Windows

VI. Study and Focus Apps:

1. pomodone.

Windows, macOS, Linux, iOS, and Android

Meet PomoDone – one of the great productivity apps for students who need serious focus on tasks.

This app makes it easy to use the Pomodoro Technique, a popular time management method that’s been shown to be an effective way to improve productivity.

Here’s how it works:

• Break down your to-do list into focus sessions, separated by short breaks.
• When you’re ready, hit the button to start your focus session and the Pomodoro timer.
• When it buzzes, take a break.
• After the break, jump into the next Pomodoro.

Rinse and repeat until you get your to-do list done.

• Pomodoro timers & break timers
• Customizable sessions and breaks
• Pomodoro history

Windows, Mac, macOS, Android, iOS, and Chrome

Freedom is a web block app.

It allows you to block those tempting websites and apps that sneakily steal your attention when you should be nailing your schoolwork.

But unlike many web block apps, Freedom is accessible from a wider range of devices, including computers, smartphones, and tablets.

Plus, it offers a variety of customization options, including the ability to schedule blocking sessions, set session timers, and use the “Lockdown” mode.

It’s like the app’s telling distractions, ‘You shall not pass!’

So, if you catch yourself endlessly scrolling through socials, wandering the internet, or diving into game worlds when you should be hitting the books, toss Freedom into your toolkit of productivity apps.

• Ability to block websites and apps
• Blocking sessions
• “Lockdown” mode

VII. Reading and Research Apps:

1. mendeley.

Windows, Mac, Linux, and Android

Why should Mendeley be your go-to in the jungle of productivity apps?

Well first, for starters, it’s free and open-source – a rarity in the world of reference management software.

Second, it offers wide cross-platform compatibility. Mendeley doesn’t just lock you into Windows, Mac, or Linux as other software does.

Additionally, Mendeley has this cool ability: Automatic PDF fetching. Imagine it doing the heavy lifting, automatically grabbing those PDFs for your references. No more manual hunts or download marathons. It’s like having a personal PDF genie!

So, if you’re on the student grind and want a free, flexible, and time-saving app for managing your references, Mendeley is your wingman.

• Automatic PDF fetching
• Web importer
• Citation generator
• Note-taking and annotation tools
• Group collaboration

2. Instapaper

Got a mountain of articles to read but zero time? Enter Instapaper, your free “read-it-later” buddy!

This app lets you save articles, links, and other content to read later, offline, and distraction-free.

Picture this: a clutter-free space where you can dive into your saved stuff. No ads, no fuss.

And hey, you can even play librarian – organize everything into folders, slap on some tags, and find things in a snap.

• Folders and tags
• Cross-device sync
• Ability to send articles to Kindle
• Speed reading mode

VIII. Other productivity tools:

1. grammarly browser extension: for identifying grammar and spelling errors.

Chrome, Firefox, Edge, and Safari

A helpful tool for those writing in a second language or not confident in their grammar skills!

Grammarly helps you:

• Identify and correct grammatical errors and spelling mistakes.
• Suggest improvements to clarity and conciseness.
• Provide feedback on tone and style.

Its browser extensions can work on a wide variety of websites, such as Gmail, Google Docs, Quora, and social media platforms.

2. Habitica: for habit building

Windows, macOS, Linux, Android, iOS, web.

Unlike other to-do list apps, Habitica turns your tasks into a game. Break down your big goals into doable tasks and get rewards for checking them off.

The app also lets you connect with other Habitica users, form guilds, and get that extra boost of motivation and support.

Want to build and track habits? No problem!

Habitica can serve well as your habit tracker, thanks to its robust habit system.

3. Bitwarden: a password manager

Web, Windows, macOS, Linux, iOS, Android

This app lets you create strong and unique passwords for all of your online accounts, and then securely store those passwords. This way, you can access them easily whenever in need.

It also helps you save a lot of time and frustration. Why? Because you will no longer have to waste time trying to remember your passwords or reset them if you forget them.

In addition to its password management features, Bitwarden also includes features, like a secure notes manager and a password audit tool.

Which productivity tools are right for you?

Alright, so there you have it—our roundup of the 17 absolute best productivity apps for students.

But hey, no need to overwhelm yourself and download them all. Just pick the ones that suit your needs!!

Our golden rule: keep it simple .

Instead of juggling a bunch of apps, think about making life easy with an all-in-one app at the core. For those random needs, find specific apps that got your back.

Less stress, more success!

Now, our star player? Upbase .

Why? Because it’s got all the features you need without the app overload.

Imagine just needing Upbase instead of juggling nine different apps for tasks, projects, collaboration—you name it.

And it’s not just about quantity; Upbase is organized in a way that makes sense, so it’s a breeze to use.

Plus, did I mention there’s a free version with all the essentials and a budget-friendly Premium version with unlimited everything? No brainer, right?

Ready to simplify your student life? Give Upbase a spin —your future productive self will thank you!

1. What is a productivity tool?

A productivity tool is a software or application designed to help individuals or teams manage tasks, streamline work processes, and enhance overall efficiency in accomplishing goals.

2. What are examples of productivity as a student?

Examples of productivity as a student include:

• Efficient time management
• Effective organization of tasks and deadlines
• Active participation in class
• Strategic use of productivity tools and apps
• Consistent progress on assignments and projects.

3. How do productivity tools affect students?

Productivity tools can positively impact students by enhancing organization, time management, and collaboration, ultimately leading to increased efficiency and academic success.

4. What app can be used to improve productivity for students?

Consider using Upbase to enhance student productivity. It combines various features like task management, collaboration, and document organization in one app, streamlining the student experience for efficiency.

5. Are productivity apps worth it?

Yes, productivity apps can be worth it as they help streamline tasks, enhance organization, and boost efficiency, ultimately saving time and increasing overall effectiveness. However, the value depends on individual preferences and needs.

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Educators Technology

Innovative EdTech for teachers, educators, parents, and students

10 Great Time Management Tools for Teachers

By Med Kharbach, PhD | Last Update: May 21, 2024

In the fast-paced world of education, time is a precious commodity. As someone deeply immersed in the field, I’ve always been on the lookout for strategies and tools that can help us educators manage our time more effectively. But it’s not just about teachers; anyone interested in boosting their productivity can benefit from these insights.

Today, I want to share with you a curated list of some of the best time management tools, handpicked with teachers in mind. However, before we delve into these tools, it’s essential to talk about a fundamental technique that has the potential to revolutionize the way you manage your time: the Pomodoro Technique.

Understanding and implementing the Pomodoro Technique can be a game-changer in enhancing your time management skills. It’s a simple yet powerful method that breaks down work into focused intervals, promoting efficiency and preventing burnout. Whether you’re grading papers, planning lessons, or engaged in professional development, this technique can help you stay on track and make the most of your time.

So, let’s first explore how the Pomodoro Technique works and how it can be seamlessly integrated into your daily routine. Then, we’ll move on to the other tools that I’ve found incredibly useful in my journey as an educator and researcher.

What Is Pomodoro Technique and How Does it Work?

The Pomodoro Technique is a highly effective time management method, particularly well-suited for tasks that require sustained concentration, like those often encountered in teaching and educational work. Here’s a breakdown of how it works and its benefits:

How the Pomodoro Technique Works:

• Choose a Task : Begin by selecting a task you want to work on. This could be anything from grading papers to planning a lesson.
• Set a Timer for 25 Minutes : Use a timer to break your work into 25-minute intervals, known as “Pomodoros”. The idea is to work with full focus for the duration of this time.
• Work Until the Timer Rings : During the 25 minutes, work solely on the task at hand. The aim is to maintain a high level of concentration without distractions.
• Take a Short Break : Once the timer goes off, take a 5-minute break. This short interval is crucial for mental relaxation and helps maintain a high level of performance throughout the day.
• Repeat : After the break, start another Pomodoro. Every four Pomodoros, take a longer break of about 15-30 minutes.

Benefits for Teachers:

• Improves Focus and Concentration : The technique encourages undivided attention to one task, which is especially beneficial for tasks like lesson planning or creating educational materials where focus is key.
• Reduces Burnout : Regular breaks prevent fatigue and burnout, making it easier to sustain productivity over longer periods.
• Enhances Time Management : By dividing work into manageable intervals, it becomes easier to estimate how much time different tasks will take, aiding in better planning and time allocation.
• Increases Accountability : Tracking how many Pomodoros a task takes can help in assessing workload and productivity, offering insights into how time is spent.
• Flexible and Adaptable : This method can be adapted to different kinds of tasks and schedules, making it a versatile tool for teachers with varying responsibilities.
• Encourages Regular Breaks : Regular breaks are essential for maintaining mental health and well-being, especially in a demanding profession like teaching.

Related: Best Collaborative Whiteboards for Teachers

Time Management Tools for Teachers

Here are some of the best time management tools that can significantly aid teachers in organizing their workload and maximizing their efficiency:

Trello is a project management tool that uses boards, lists, and cards to organize and prioritize tasks. It’s incredibly useful for lesson planning and tracking long-term projects. You can create different boards for various classes or subjects, and even share them with colleagues for collaborative planning. The visual layout helps in quickly assessing what needs to be done and by when, making it easier to manage a busy teaching schedule.

2. Google Calendar

This tool is a staple for scheduling. It allows you to set reminders for meetings, deadlines, and personal commitments. You can share your calendar with colleagues or family, making it easier to coordinate schedules. Its integration with other Google tools, like Gmail, also makes it convenient for setting up meetings or sending invites for parent-teacher conferences.

3. Evernote

Evernote is great for note-taking and organizing resources. It allows you to store lesson plans, student information, meeting notes, and more in one place. Its ability to sync across devices means you can access your notes from anywhere, which is handy for teachers who are always on the move. The search feature is also a lifesaver when you need to quickly find specific notes.

Asana is a task management tool that excels in helping you break down large projects into manageable tasks. It’s perfect for organizing school events, large assignments, or department initiatives. You can assign tasks to yourself or others, set deadlines, and track progress. This keeps everything transparent and ensures that nothing falls through the cracks.

5. RescueTime

This tool is slightly different as it focuses on tracking your time usage. It runs in the background on your computer and provides detailed reports on how you spend your time. For teachers, understanding where your time goes can be eye-opening and can help in identifying areas where you could be more efficient.

6. ActiveCollab

ActiveCollab is an all-in-one project management tool that combines task management, time tracking, and billing. It’s especially helpful for teachers who manage multiple projects or collaborate with other educators. You can break down projects into tasks and subtasks, assign them to different team members, and set deadlines. The time tracking feature is useful for keeping tabs on how long certain tasks take, which can be invaluable for future planning and workload management.

Harvest is primarily a time tracking and invoicing tool. It allows you to track time spent on different tasks and projects. This can be particularly useful for educators who are also involved in freelance or consultancy work. Harvest also offers detailed reports, giving you insights into how you spend your time, which can help in identifying areas for improvement in time management.

8. ProofHub

ProofHub is a versatile project management and team collaboration tool. It combines several features like task management, document storage, discussion boards, and time tracking. For teachers, this can mean having a central place for all lesson plans, project collaborations, and departmental communications. The ability to review and approve documents within the platform can also save time that might otherwise be spent on back-and-forth emails.

9. Toggl Track

Toggl Track is a simple yet powerful time tracking app. Its strength lies in its ease of use; you can start tracking time with just one click. It also provides detailed reports on how your time is spent. For teachers, this can be a great tool for understanding how much time different tasks (like lesson planning, grading, etc.) actually take, which can be crucial for effective time management.

While primarily known as a communication tool, Slack is excellent for time management, especially if you’re part of a team. You can create channels for different subjects, grade levels, or committees, which helps keep all relevant communications in one place. It’s particularly useful for quick check-ins or updates that don’t require a full meeting, saving a lot of time.

Final thoughts

From the focused intervals of the Pomodoro Technique to the organizational prowess of tools like Trello and ActiveCollab, these time tracking tools are not just for teachers but for anyone seeking to enhance their productivity and time management skills.

Implementing these tools can lead to significant improvements in how we handle our daily tasks. Whether it’s planning lessons, grading assignments, or juggling various projects, the right tool can make all the difference. Remember, the effectiveness of any time management strategy lies in its consistent application.

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Meet Med Kharbach, PhD

Dr. Med Kharbach is an influential voice in the global educational technology landscape, with an extensive background in educational studies and a decade-long experience as a K-12 teacher. Holding a Ph.D. from Mount Saint Vincent University in Halifax, Canada, he brings a unique perspective to the educational world by integrating his profound academic knowledge with his hands-on teaching experience. Dr. Kharbach's academic pursuits encompass curriculum studies, discourse analysis, language learning/teaching, language and identity, emerging literacies, educational technology, and research methodologies. His work has been presented at numerous national and international conferences and published in various esteemed academic journals.

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15 Best Task Management Tools for Academics

Want to manage tasks as an academic? Check out our guide on the best task management tool for academics! Find the right solution that suits your academic style.

Fortunately, there are several task management tools available that can help academics stay organized and focused.

So if you’re tired of scribbling to-do lists on scrap paper or feeling bogged down by a cluttered inbox, it’s time to explore some of the best task management tools available today. Read on to find the perfect tool to help you stay on top of your academic workload.

Table of Contents

3 Best Project Management Tools For Academics

Asana – organize work in one place.

With customization options and integration with other popular tools, Asana provides a flexible solution that can be tailored to meet the needs of any team. Overall, Asana provides a positive and productive user experience, helping teams stay organized and on track.

Trello – Manage Your Team’s Projects From Anywhere

Trello is a user-friendly task management and project collaboration tool that prioritizes a positive user experience. It offers a visual and organized approach to project management, using a “card” and “board” system to represent tasks and projects.

Users can easily create, assign, and track tasks, as well as add attachments and comments for better collaboration. Trello’s mobile app provides a seamless experience, allowing users to access and update their projects from anywhere. With its intuitive design and simple drag-and-drop functionality, Trello makes project management accessible for users of all skill levels.

Availability: App available for iOS and Android.

Monday.com – A New Way Of Working

Monday.com is a project management and team collaboration tool that prioritizes user experience. It offers a visually appealing and intuitive interface, making it easy for users to manage tasks, track progress, and communicate with team members.

3 Top Time Tracking Tools To Manage Projects

Toggl – make the most of your time.

The tool’s mobile app provides a seamless experience, allowing users to access and update their time tracking on the go. Toggl’s integration with popular tools such as Asana and Trello make it a versatile solution for teams who need to track time across multiple projects.

RescueTime – Control Your Time

Clockify – track your time and improve productivity.

Clockify’s mobile app provides a seamless experience, allowing users to access and update their time tracking on the go. The tool’s integration with popular tools such as Trello and Asana make it a versatile solution for teams who need to track time across multiple projects.

3 Topmost Collaborative To-Do List Tools For Collaboration

Google keep – capture what’s on your mind, todoist –  a to-do list to organize your work & life, microsoft to do – gives you focus.

Microsoft To Do is a task management tool that prioritizes user experience by offering a simple and accessible solution for organizing and completing tasks.

3 Prime Personal Task Management Tools For Organizing Work

Things – make real progress toward your goals.

Things’ focus on simplicity and efficiency make it a positive and productive user experience for individuals and teams. Overall, Things provides a clear and user-friendly solution for task management with a focus on personal productivity.

Credits: Things

Any.do – Easily Manage Your Tasks, Projects, And Team’s Work

Habitica – gamify your life.

The app features a fun and interactive interface that makes it enjoyable for users to track their progress and stay on top of their tasks. Additionally, Habitica offers a sense of community through its social features, allowing users to join groups and challenge friends to complete their goals.

3 Best Gantt Chart Tools For Project Visualization

Smartsheet – capture and track your plans, resources, and schedules.

Smartsheet is a web-based project management and collaboration tool that offers an intuitive, user-friendly interface for managing projects, tasks, and team communication.

TeamGantt – Refreshing Solution For Project Scheduling

Ganttproject – free project scheduling and management tool.

However, compared to other project management tools, GanttProject has limited features and limited integration options.

Key Types of Task Management Tools 

There are several key types of task management tools, including:

Task Management Tool Features to Look For

Benefits of using task management tools, final thoughts.

Each of these tools offers different features and capabilities, so it is important to evaluate each option to determine which one best fits your needs.

1 thought on “15 Best Task Management Tools for Academics”

Another one that is worth trying is called kanbantool.com. It has a user-friendly interface and a good support service always ready to help, so it should be super easy to start using the tool and benefit from it.

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Secure Task Management for Teams

Secure and compliant

Happy teams worldwide, editor's choice ios app store, 4.7 stars google play store, the need for task management.

Task management is the link between planning to do something and getting it done. Your task management software should provide an overview of work in progress that enables tracking from conception to completion. Enter MeisterTask: join teams everywhere who use our Kanban-style project boards to digitalize workflows and gain a clear overview of task progress. Let's get organized together!

Get to Know Task Management

Talk to a Productivity Expert.

Good work doesn’t need to be hard work. Task management removes the stress from organization, helping your team focus on what matters. Book a free consultation with a Meister productivity expert – you’ll soon get your team’s tasks in order.

Task Management with MeisterTask

Whether you're managing your next big project or digitalizing task management for your team's daily business, you need to know who’s doing what, when. MeisterTask helps you manage tasks in a beautiful, customizable environment that perfectly adapts to your needs.

Join millions of happy users

Schedule. synchronize. streamline..

MeisterTask's Gantt-style Timeline feature helps project managers drive efficiency and keep their teams aligned. Assign and schedule tasks in calendar view to locate bottlenecks easily and ensure deadlines are kept.

Automations

Let MeisterTask save you time — automate repeating steps in your task management workflow to increase efficiency and consistency.

Time Tracking

Keep productivity high and deadlines in sight with our built-in time tracker. Export data to assist with team calculations and projections.

Recurring Tasks

Performing the same task regularly? Don’t start from scratch each time! Instead, set up a template for a recurring task.

Insights Into Your Team's Productivity

Add a statistics-driven dimension to your project and task management. With insights into productivity, workload and much more, MeisterTask Reports provide a clear overview of project status and help you take action early.

It’s Made for You.

Learn From Successful Teams Worldwide.

Manufacturing

Public Sector

What’s better than task management software that can modernize outdated processes, reduce meetings and cut email traffic? That’s right. A GDPR-compliant tool that does it while keeping team data safe.

Digital transformation in a bank needs patience… and the right tools. MeisterTask helps us turn our vision into reality.

Sebastian Kraft

Head of Organizational Development, Volksbank Raiffeisenbank Würzburg

You’re (probably) not building rockets… so why turn processes into rocket science? If you have a manufacturing team, MeisterTask means high quality, quick turnarounds and reduced operating costs.

It’s a tool for everything. We use MeisterTask for projects, Monday meetings, shop floor management and much more.

Torsten Schlegel

Process Coordinator, Ritter Sport

Long meetings. Endless committee discussions. No action. Sounds like your day-to-day work? End the frustration and keep things moving with MeisterTask – the fastest route from to-do to done.

It no longer requires 10 or 12, but only four steps to set up a project and get everybody on board. MeisterTask is our single source of truth when it comes to task management.

Megan Morrissey

911 Specialist, Palm Beach County

Keeping task management simple makes it accessible for everyone. Any team can get their projects and daily business in order. Ready to turn those to-dos into to-dones? Get the MeisterTask effect today.

We call it “The MeisterTask Effect.” The tool gives me back an hour of my time every day.

Holger Lehmann

Head of Consulting, processline

Protecting Your Intellectual Property

At Meister, we take privacy and security for task management seriously. MeisterTask is a Trusted Cloud certified service and fully EU-GDPR compliant. All our apps are hosted in the European Union in ISO 27001 certified data centers in Frankfurt, Germany. Other top-level security features include standard 256-bit SSL encryption, two-factor authentication and granular in-app permissions.

Our Mobile Apps

Download our native apps to manage projects and tasks wherever you are. MeisterTask on mobile supports real-time collaboration, offline functionality and more.

Task Management Software for an Agile Future

Productive. Efficient. On time. Task management software helps you guide tasks effortlessly from to-do, to doing, to done. Bring order to your team’s daily business and create future-proof workflows with MeisterTask.

Going agile is a big step for your team – you need the perfect task management software for the job. MeisterTask has the features and the flexibility to support rapid, customer-focused workflows for your team. Take control of project cost, time and scope with MeisterTask.

Can’t find a task management software that enables your team to work just as well remotely as in the office? With MeisterTask, you'll ensure workflows are seamless and productivity stays high: whatever your team does, wherever they do it.

Inefficient team collaboration and email overload can destroy your team’s productivity and cost you money… but they don’t have to. Digital task management software helps align your team and boost transparency. Get more done with MeisterTask!

Your Questions, Answered.

Task management.

Task management is the structured, digitalized processing of tasks using a dedicated software. MeisterTask is an excellent example, but many others do exist.

Task Management Software?

Task management software can help you visualize what needs to be done, when. It shows you who is responsible for a task, when it is due, and much more.

Kanban boards are visualizations of projects and feature in many task management tools. Tasks begin on the left of the board and move towards the right as they are worked on.

Waterfall/Agile Project Management?

The two most popular project management methodologies. Waterfall is the traditional, linear way of managing tasks, while agile tools like MeisterTask use a more flexible iterative approach.

The Reason You Need Task Management Software?

Online task management software helps you work efficiently and consistently. Long term, you and your team will be able to get more done and improve your standard of work.

The Key Benefit of MeisterTask?

Everyone uses task management software differently. We find that our users enjoy better organization, smoother collaboration and improved communication with MeisterTask.

Get Productive. Get MeisterTask.

17 Best Task Management Software to Get Things Done Efficiently

Task management software is efficient for coordinating your team and accelerating your project towards completion.

It improves your external and internal workplace communication and workflow even though new projects pile up or your priorities change.

The thing is: as your business grows, organizing tasks and managing them becomes tricky. It demands smooth cooperation between employees, departments, and teams to yield timely work.

Thankfully, task management software has been designed and developed to address these issues!

Best Task Management Software in 2024

Manage your projects effectively, from basic tasks to complicated portfolio management, with the help of monday.com. In addition to all the basic capabilities, this task management tool includes resource allocation, project milestones, timeline, and risk management.

View your projects using the robust Gantt Charts and manage things, change, and control your dependencies, baseline, and milestones at every step of your project lifecycle. Convert insights into real actions and make business decisions depending on data in real-time.

You can bring data from various programs and projects and then centralize it creatively in a single view. The up-to-date, live data helps you manage your workload based on your present capacity and allocate resources accordingly. Set custom automation quickly to receive task management alerts, budget approvals, etc., and remain updated on the current project status.

Bring all your team members together over a common platform, break communication barriers, and align them to move your project forward with improved speed. Customize workflows with methods like Agile, Sprints, Waterfall, etc., based on your project needs.

You can also view the project status at a glance with their user-friendly dashboards, enabling a clear visual. monday.com supports powerful integrations with tools like Google Calendar, MS Excel, Slack, Teams, Zoom, LinkedIn, Zapier, and more. Get started with this tool, monday.com, with a 14-day FREE trial.

Customize everything and manage your tasks like a pro using the feature-rich tool of ClickUp. It helps you make quick fixes and shuffle tasks based on new project requirements. It makes task assignments and team communication easy with real-time chat.

You can also customize ClickUp to make it flexible based on your needs with the tiniest details that can help you complete the project. ClickUp allows multiple assignees to classify tasks based on priority and lets you design workflows and then duplicate them wherever you want.

You can leverage time tracking to stop and start time using a global timer in-built with tasks. View your task in a multitude of layouts such as list view, board view, calendar view, box view, Gantt view, form view, embed view, activity view, map view, table view, timeline, mind maps, and as a doc, chat, or workload.

Use slash commands to activate shortcut menus and adjust tasks efficiently concerning their details, choose formatting options, embed or attach files, etc. You also get reusable task templates to create processes and events.

Other features included are filtering, searching, and sorting tasks; managing recurring tasks; multi-task toolbar, defined hierarchy, task trays, drag-and-drop rendering, task mentions, and drafts; subtasks, checklists; bulk rescheduling; managing portfolios, epics, supports webhooks, and more.

ClickUp shows a high availability of up to 99.99% for the last 1 year and offers high-end privacy and security. It supports a massive 1000+ integrations with tools such as Toggle, Chrome, Google Drive, GitHub, Zapier, Calendly , Salesforce, Slack, Intercom, and more.

Improve your on-time delivery and simplify workload using Wrike as your task management software that 2.3m+ users trust on a global scale. Break down work into small manageable chunks with customized processes and views.

Enable real-time collaboration in a shared space to organize all project information, updates, and decisions. Avoid status meetings by offering comprehensive reports and project visibility to the entire team and your client. Personalize the dashboard to make important to-do lists and sort tasks automatically by priority and due date.

Set deadlines, report progress, and discuss details using the power of automation to boost delivery rates. Decrease admin tasks using custom request forms and tagging teammates you need for amendments, queries, or in-context requests.

Reduce the number of emails and go back and forth on the same process using in-app collaboration tools. Plan projects, define deliverables, and make better decisions with no need to write bulky emails.

Whether you choose Agile or waterfall, Wrike can adapt to it quickly in seconds, where you can see tasks clearly across different views, such as Gantt charts, calendars, Kanban boards, etc. Cut down cycles in the project review process by built-in proofing solutions to have full-context feedback, make sure the clients have recent file versions, discuss changes easily, and fix real-time issues.

Generate customized reports in minutes using a template or create them from scratch with valuable insights, which you can share and export. In addition to this, you can breakdown performance and progress for individual members and the team as a whole.

Connect Wrike with the tools you already use, like Gmail, Teams, Slack, SAP, Box, Salesforce, Mailchimp, Facebook, Twitter, and a lot more.

Miro is a collaborative online whiteboard with over 1,000 templates, including mind maps, Kanban boards, Gantt charts, product wireframes, research boards, and flowcharts. It’s trusted by 99% of the Fortune 100 and used by teams at TransUnion, HP, Upwork, Cisco, Qlik, and Atkins. Miro’s visual platform is built for hybrid work and has robust resources for continuous learning like Miro Academy, online events, and a community forum.

Miro has a shared visual workspace for remote project management teams, with interactive displays, video conferencing, and work on mobile devices (Android and iOS). You can choose from a library of readymade project templates to decide how your team should visualize each project. To get started, you can check out Miro’s free trial or start with a monthly subscription of $8 per month.

Smartsheet is a task management tool used by the top players across industries. Its project management dashboard brings everything into a single dashboard facilitating effortless planning and collaboration.

This tool is powered by work automation, where you can set triggers to automate repetitive tasks. Besides, you can visualize everything in Gantt, kanban board, card, and grid views to get the crucial cues in your preferred way.

Additionally, it is equipped with real-time reporting, giving much-needed insights for course corrections if required.

You can also integrate Smartsheet with the business tools you might already be using, like Google Drive, Slack, Microsoft Teams, Salesforce, etc.

And you can try this free for 30 days and see why it’s the task management tool of choice for over 90% of fortune 100 companies.

Create tasks with unmatched granularity as well as customization based on your target using Teamwork. It gives you full visibility and the capability to spot bottlenecks and fix them on your planned and assigned tasks.

Control your tasks by adding tags, proper allocation, time estimation, and setting due dates. Visualize how your team spends time on various tasks, see item lists, and decide on estimations strategically. Use templates to streamline workflow and automate recurring work to reduce admin pressure and scale management best practices.

They offer different templates that can help save your time, accelerate work, and improve processes. These templates are for project and task management and client onboarding to foster better business relationships.

Teamwork offers mobile apps so you can work from anywhere, unmatched customer support, and hosting in North America, Australia, and Europe. They maintain high-security standards to protect your data. It integrates with HubSpot, Dropbox, QuickBooks, Zapier, Xero, Google Drive, Slack, and more.

Complete projects on time and work on multiple tasks at the same time confidently using Paymo. It helps to plan tasks with key details, collaborate effectively with your team, and monitor task progress easily.

Groups the tasks to keep them structured and assign them to teammates in a few clicks. Keep a bird-eye view of your tasks along with that of your subordinates if you are a manager. Assign priority status to different tasks such as low, normal, high, or critical, and progress with the work efficiently and complete them within the given deadlines.

Paymo features a Detailed Task View to chat with teammates in real-time. You get to decide who can receive update notifications. Attach files out of Google Drive or your computer, and organize them seamlessly to your project. You can also preview files in the browser directly and download them.

Paymo provides view types such as Kanban Board, Simple, Gantt Chart, Calendar, and Table, so you can choose the ones suitable for your project. You can even add advanced filters to personalize the task view. Create and affix milestones to your task list and mark key achievements in the project lifecycle.

Never miss task due dates by setting up alerts, which notify you via email when the specified date comes. Turn repetitive tasks or projects into templates and avoid creating them from scratch. You also have the option to duplicate projects with selected elements.

Managing tasks and tracking them becomes easy if you have Asana by your side. It helps you manage everything from the beginning, delegating tasks to team members and setting specific deadlines to ensure your projects’ timely completion.

The tool lets you prioritize tasks so everyone in your team can understand which tasks need to be completed first. In this way, your team can plan out things while being efficient and productive. Asana helps improve collaboration by sharing files, ideas, feedback, etc., that enable teammates to access key information when they need it. You get impressive features, including multiple task views like:

• List view to map out tasks in a list and organize details in a single place
• Boards view to organize work on a board like sticky notes so you can navigate through stages quickly.
• Calendar view to spot overlaps and loopholes in your task schedule so that you can make adjustments quickly.
• Timeline view to map out work on a specific timeline where you can view the relationship between various tasks and track them even if your plans change

Other features include sending unlimited messages, activity logs, file storage with 100 MB/file, collaboration with a maximum of 15 members, viewing assignee & due dates, project briefs and overviews, time-tracking integrations, and 100+ more integrations with your everyday apps.

Asana’s mobile app is also available on both the App Store and Google Play, so you can manage tasks from anywhere and make quick changes in real-time. The basic pricing of Asana is FREE forever.

Their paid plans start from $10.99 (when billed annually) for additional features like intuitive dashboards, custom fields, advanced reporting and search, unlimited collaborators, forms, rules, admin console, milestones, and more.

One of the best task managers on this list is Notion, unarguably. It helps you plan, perform, and track your projects in one place while facilitating smooth collaboration with your team. Keep your team aligned with a common project roadmap to avoid confusion.

And whenever you get an idea, you can share it and get tasks documented in a database, so your project execution accelerates. Notion allows you to customize everything to add and define your database properties for generating a productive workflow.

You can view data in various ways – as a board, calendar, table, or filter it by properties. Bundle your work together, with each item having a separate page. It will provide a fresh canvas for each task, and you can also create a page inside a page and keep the related tasks in a single place.

Add useful information in projects, create another database, track sub-tasks, add filters to view your tasks, and toggle between projects easily. Start conversations, put out comments, and invite colleagues to advance the work no matter what place or time zone they belong to.

Notion allows you to work on the same project simultaneously as other teammates to enable real-time collaboration. They notify you of mentions and comments on a project so you can respond to your team quickly and save time spent on status checks or meetings.

Get started with Notion, which is also available as a web app and desktop app that you can download for Mac, Windows, iOS, and Android. It is safe and secure with SSL encryption and 100% cloud-based architecture protected with a VPC and security audit. Besides this, it also includes SAML single sign-on in its Enterprise plan to help you manage user access at scale.

Use Todoist to boost your confidence that all your projects are progressing at the right speed and are completed on time due to efficient task management and organizing. View your projects clearly and track every activity so you control things easily and never miss an update.

Utilize ‘quick add’ to capture tasks, organize them in seconds, and remember deadlines with recurring due dates. Focus on the right things by prioritizing tasks, deciding what to do next, creating sub-tasks and sections, and adding favorites to keep main projects, filters, or labels in mind.

Share your workload by delegating tasks, making key information available to everyone with comments, and monitoring changes. Set goals daily or weekly, and visualize tangible progress and productivity trends. The tool comes with Todoist Karma, which awards you points when you complete tasks and keep up your streaks, and you can also display progress in colorful graphs.

Organize projects with simple or in-depth layouts; drag and place tasks wherever you want. Todoist also offers beautiful templates so you can quickly prepare a product roadmap, meeting agenda, weekly review, etc.

Integrate Todoist with the apps you use, so you don’t have to surf from one app to another; you can centrally organize everything here. You can connect it with 10+ applications and plugins, including Dropbox, Alexa, Google Calendar, etc.

Trello is a famous task management tool that 1M+ teams of all sizes choose to manage their projects, collaborate, and improve their productivity graph. It works uniquely to meet the demands of even the individuals in big business. You can start using a Trello board, cards, and lists to spot the difference.

You can expand and customize tasks with added features as the teamwork advances. Trello offers intuitive features for meetings, events, projects, and setting goals. Trello board helps you assign tasks, set timelines, features productivity metrics, calendars, and multiple views, and shows statistics.

Use Trello cards to organize work, track it, and share it with teammates. You can open a card to find checklists, attachments, due dates, conversations, etc. Focus on things that matter and let the automation handle the rest with Trello, which features ‘Butler’ to reduce tedious tasks or clicks.

It utilizes Natural Language Processing (NLP) commands to enable no-code automation for you. Fine-tune specific needs by connecting Trello with powerful apps like Confluence, Dropbox, Evernote, Slack, Google Drive, and more. Download the Trello app on your iOS or Android smartphone to use it seamlessly at any time.

nTask Manager

When it comes to project management software, companies usually watch out for a tool to analyze, plan, collaborate and manage everyday tasks. Hence comes nTask Manager, popularly known as powerful project management software. It has the potential to simplify project planning for the team and streamline task dependencies, resource management, financial summary, project planning, and deliverables.

nTask Manager is packed with several features like meeting management, issue tracking, to-do lists, timesheets, risk management, and a Kanban board. Also, one can integrate the tool with their favorite applications for project success.

The tool is packed with the features like:

• Budgeting and Financial Summary
• Project Planning
• Setting Milestone
• Resource Allocation
• Link Projects and Assign Tasks
• Pre-Build Board Templates
• Custom Statuses
• Unlimited Kanban Boards
• Attach Documents and Comments
• Multiple Assignees
• Task Priority and Status
• Setting Actual Due and Planned Dates
• Progress Line
• Task Dependencies
• Creating Subtasks

nTask offers more flexibility and efficiency when managing tasks and maintaining focus. One can also enhance decision-making capabilities using the tool by setting dependencies and adding tasks. The aim is to offer transparency among the team members, maintain accountability, and improve team communication.

The tool is ideal for tracking the time spent on the tasks and generating timesheet reports. It comes with an automatic timer, manual time entry, timesheet submission, and timesheet approval/withdrawal. The users can also get an update on recurring meetings, sync meetings with the calendar, follow up on decisions or actions and discuss notes or meeting agendas.

Microsoft To Do

Microsoft To Do doesn’t come with all the advanced features you may see on other task management software on this list, but it is quite strong at the core. And the best thing about Microsoft To Do is that you can use it completely for free without any limitations.

The user interface of To Do looks quite simple, clean, and easy to use. On the left sidebar, you can find options to select your tasks and create a new list or a folder containing multiple lists of tasks. In the middle, you see all the tasks themselves and additional information on the right.

You can access To Do on almost all your devices, as it offers a web-based interface as well as apps for all major platforms, including Windows, Android, and iOS. And To Do’s deep integration with other Microsoft products makes it a great choice if you are already invested in the Microsoft ecosystem.

Microsoft To Do also supports team collaboration. You can invite people to collaborate on your list and allot them tasks. While To Do isn’t as powerful as others when it comes to time tracking and resource allocation, it gets the job done.

• Completely free
• Simple and intuitive interface
• Real-time synchronization with cross-platform availability
• Deeply integrated with the Microsoft ecosystem
• Supports sharing and collaboration features
• Very limited features
• Lack of integration with other apps

Infinity is a highly customizable task management program with an eye-catching UI. This adaptable application serves many users, from freelancers handling customers and assignments to worldwide organizations with large workforces.

Features 😍:

• To make your data more visually appealing, select from six views: Kanban, List, Gantt, Calendar, Form, and Table.
• Utilize over 20 features such as labels, dates, formulas, progress bars, and more to improve your job management.
• You may save time and effort by accessing a resource of 50+ templates.
• Using automation and API features, you can simplify project execution.
• Connect with numerous applications like Google Drive, iCalendar, and Zapier to boost productivity.

Infinity was created to simplify your organizational efforts and alleviate the load of your daily work routine. It provides numerous options for tailoring your processes to your specific needs.

Jira Software

Jira Software, an Atlassian product, is intended to assist software engineers who employ Agile project management methodologies. Teams can employ Jira Work Management to create organized workflows to simplify their work routines.

• The calendar view is helpful for task management and deadline tracking.
• Timelines that are interactive for mapping work items, task dependencies, and new releases.
• Metrics such as deployment frequency and cycle time are provided in reports and insights.
• Optional autonomy in selecting company-managed or team-managed projects.
• There are over 30 custom field reporting charts available.

You may successfully use Atlassian’s Jira to manage your tasks and fulfill your deadlines using the calendar view, minimizing the need for last-minute, sleep-deprived work before a client appointment.

Redbooth is a work management and team communication program that provides a simple solution for organizing projects. You can manage tasks using board, list, and timeline views.

• Redbooth offers dashboards and reports to help you closely monitor productivity.
• Visualize the progress of all tasks through a workload chart.
• Explore the software’s capabilities with a complimentary 30-day trial.
• Easily assign work to the appropriate teams and keep track of due dates.
• Facilitate communication through threaded conversations related to tasks.
• The mobile app lets you stay connected and monitor your teams’ progress.

Redbooth suits individuals who want greater control over task management and better team communication.

Toggl is a practical alternative to Excel or Sheets for managing tasks. Its interface is easy to use, whereas many work-related software solutions might need to be more complex and require significant training before they can be used.

• Boost your team’s productivity while ensuring you don’t overwork them, maximizing billable hours.
• The new Task card boasts a simpler and more simplified layout.
• Customize your tasks easily by hiding or revealing task properties.
• All your task-related information is conveniently stored in one place. 
• You can attach files, create checklists, provide estimates, and leave feedback comments effortlessly.

Furthermore, maintaining and updating goals and activities can be time-consuming. Toggl Plan allows you to start immediately, saving you weeks of training.

Managing projects has become a lot easier with the advent of task management tools. Hence, please choose any of them to create tasks, assign them to your team members, track their progress, collaborate effectively, and collect insights.

I’m sure you would complete more projects on time with high-quality deliverables using the software I’ve mentioned above.

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Imagine the satisfaction of finding just what you needed. We understand that feeling, too, so we go to great lengths to evaluate freemium, subscribe to the premium plan if required, have a cup of coffee, and test the products to provide unbiased reviews! While we may earn affiliate commissions, our primary focus remains steadfast: delivering unbiased editorial insights, and in-depth reviews. See how we test .

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Vartika Kashyap

21 Best task management tools & software for 2024

Introduction

Task management tools let you manage all your tasks in one place, making it easier to track multiple tasks, and deadlines, prioritize, and set dependencies.

Task management software offers different functionalities depending on the needs of individuals and teams. These tools help you streamline workflows, improve collaboration, and ensure tasks are completed on time.

In this article, we will provide you with a list of the 21 best task management software including the pros and cons, pricing details, standout features, and how to pick the right tool for your team.

Let’s get started

Best task management tools for teams

1. proofhub.

ProofHub is one of the top task management software options, widely chosen by teams of all sizes. Moreover, it’s affordable, making it accessible to businesses of various scales. Major companies like Google, Nike, and NASA rely on it for their project management needs.

As a project management and team collaboration tool, it helps track team tasks, organize work, facilitate effective communication, and manage projects efficiently. Thanks to its user-friendly interface, ProofHub ensures that you stay on top of your projects without feeling overwhelmed.

Key features:

• Streamlined task assignment: ProofHub lets you create and assign tasks to individuals or groups, ensuring the right person handles each job.
• Multiple task views: Choose from board, table, Gantt chart, and calendar views to manage tasks in a way that suits your role and preferences.
• Task dependencies: Users can establish dependencies between tasks to ensure that one task cannot be started until another is completed. This helps in creating a logical flow for project activities.
• Bulk actions: Manage multiple tasks effortlessly with bulk actions. You can delete, move, or archive multiple tasks simultaneously, saving valuable time.
• Custom fields: Customize task information with various formats like dates, lists, text, and more. This allows you to tailor task details to your specific needs.
• Task comments: This feature enables team members to have conversations directly within task threads. Also, this feature promotes effective communication, eliminates the need for external email chains, and keeps all relevant information in one place.
• Time tracking: Users can track the time spent on tasks, helping with accurate time management and billing for client projects.
• File sharing and document management: ProofHub enables users to share files and documents within tasks.
• Collaboration features: ProofHub offers built-in chat, discussions, proofing, and announcements for seamless real-time collaboration, keeping everyone on the same page.
• Reports: See your team’s progress at a glance with real-time charts and instant insights. These reports can provide valuable information on project progress, task completion rates, and overall team performance.
• Flat pricing. No per-user fee.
• Ultimate control with centralized information.
• Multiple assignees on tasks and subtasks
• Intuitive and user-friendly interface
• Customizable views for effective monitoring
• Discussion and proofing under one virtual roof
• Effective collaboration and real-time communication for maximum productivity
• Custom Fields for additional or changing requirements
• Intuitive and customizable reporting
• Custom Roles for secured information access
• Simple learning curve
• Integration with important apps like Slack, Google Drive, Freshbooks, Dropbox, QuickBooks, Google Calendar, and more.
• Mobile apps are available on Android and iOS.
• Notifications can be overwhelming sometimes
• No built-in invoicing for freelancers
• Free Trial: You can try out ProofHub for free with a 14-day trial period.
• Essential Plan: The Essential plan is priced at FLAT $45 per month (Unlimited Users) when billed annually.
• Ultimate Control Plan: The plan is priced at a Flat $89 per month (Unlimited Users) when billed annually. It includes all the features of the Essential plan and additional advanced features like custom roles and permissions, workflows, priority support, and more.
• Capetera: 4.6

Chanty  is an all-in-one collaboration platform with a built-in task manager. You can turn any message into a task. Tasks can be assigned to any team member and filtered by status, dates, and people. Chanty also lets you discuss any task in a related flow with relevant team members.

Chanty ’s Kanban board offers a flexible and simple way to manage all your tasks in one place. You can set a due date, assign a person, and control the status and priority of any task.

• Tasks can be presented as a Kanban board or task list
• Task discussion flow
• Assigning a team member, setting a due date and priority
• Empowers team collaboration and task execution
• Integration with 3rd party apps
• Easy to set up tasks and assign them to the team members
• The team can discuss the task in a separate conversation
• Lack of sub-tasks
• Chanty Free Plan: This plan is suitable for teams with up to 5 users and provides access to the basic features of Chanty for free. It includes unlimited messages, voice messages, and integrations of up to 10.
• Chanty Business Plan: The Business plan is priced at $3 per user per month when billed annually and $4 per user per month when billed monthly. It offers advanced features, including screen sharing, guest access, unlimited message history, and increased storage capacity.
• Capetera: 4.7

ClickUp is an all-in-one task management tool designed to tackle any task—from your daily to-dos to complex projects, even your business’ entire workflow—in a single screen. Teams across industries rely on ClickUp to boost productivity with over 15 ways to visualize workflows including List, Gantt, Calendar, and its Kanban-like Board view.

ClickUp’s customizable tasks are designed to help you plan, organize, and collaborate on any project with a scalable Hierarchy to break down complex items into manageable subtasks that you can easily edit or rearrange.

Beyond organization and structure, ClickUp’s task automation, customizable ClickApps, and Custom Fields help streamline your processes and optimize your day-to-day process.

With hundreds of flexible tools, drag-and-drop functionality, and over 1,000 integrations, ClickUp takes the heavy lifting off of task management.

• Customizable tasks and subtasks with automation, Custom Field data, time-tracking, and more
• Multiple assignees and comment threads to delegate tasks
• Assigned comments to turn thoughts into action items
• Sharable screen recordings that can be converted directly into a task
• Custom status templates to replicate any workflow
• Checklists within tasks to track everything from multi-step workflows to simple to-dos.
• Subtasks, task relationships, and dependencies to solidify your order of operations
• Multiple views for better visualization
• Over 15 customizable ways to view your tasks
• ClickUp offers a free plan that is suitable for individuals
• Extensive customization options
• Over 1,000 integrations with other work tools
• Steep learning curve
• Glitchy app on Android
• UI needs improvement
• Some users feel overwhelmed by the variety of features

ClickUp Pricing:

• Free Forever: The Free Forever plan is available at no cost and provides basic functionality for personal use.
• Unlimited Plan: The Unlimited plan is priced at $10 per month per user, billed monthly, and $7 per user per month when billed annually. It offers unlimited storage, advanced features, and enhanced productivity tools.
• Business Plan: The Business plan costs $19 per month per user billed monthly and $12 per user /month /billed annually. It includes additional features like goals, workload management, timelines & mindmaps, and more.
• Enterprise Plan: For large organizations with specific needs, ClickUp offers an Enterprise plan. The pricing for this plan is available upon contacting their sales team directly.

nTask is an intuitive and simple task management and work management tool used by smart teams. It can be used to manage single or multiple projects, for both personal and professional use. While using nTask, you enjoy the ability to create as many teams and workspaces for different work purposes, projects, or even for different departments at your organization.

You can get more productive and get more done in less time with the nTask application. Share files, and comments, assign tasks, and track task time in just a few clicks. Users can view the tasks in different views, such as list, grid, calendar, and Gantt views.

• Monitor how much time is spent on tasks and projects with time tracking and Timesheets
• Manage your team and collaborate in real-time
• Meeting management to schedule and organize meetings, including agendas, minutes, and action items
• Log and manage project issues or bugs to addres s with issue tracking
• Identify and mitigate risks associated with projects
• Easy to use
• Manage progress with Gantt charts
• Paid plans are cost-effective
• Reporting feature not available
• No Kanban board feature

nTask Pricing :

• Premium Plan: The Premium plan is priced at $4 per user per month, billed monthly, and $3 per user per month when billed annually for individuals or teams just getting started with project management.
• Business Plan: The Business plan costs $8 per user per month, billed monthly, and $12 per user per month, billed annually for teams that need to create projects and plans with confidence.
• Enterprise Plan: For teams that need customizations, enterprise-grade security, and advanced features, Ntask Manager offers an Enterprise plan. The pricing for this plan is available upon contacting their support team.
• Capetera: 4.2

5. Basecamp

Basecamp is a simple employee task management system that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.

With Basecamp, whether it’s the people, tasks, files, documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages.

• Activity view allows managers to see everything related to project tasks 
• Create to-do lists and choose assignees and set due dates for tasks
• Share docs and files
• Automate Check-ins
• Easy to set up projects and add team members
• Comment directly on tasks and lists 
• Drag and drop files to upload them
• Bookmark to-do lists, messages, etc. to gain quick access
• Misses out advanced features like Gantt charts and timesheets.
• Cannot assign priority levels to tasks

Basecamp Pricing:

• Basecamp: The Basecamp plan is priced at $15 per user per month. This plan is suitable for freelancers, startups, or smaller teams and includes features like task management, team collaboration, file storage, and messaging.
• Basecamp PRO UNLIMITED: The Basecamp PRO UNLIMITED plan is available at a fixed price of $299 per month, billed annually, and $349 per month, billed monthly. This plan is perfect for growing businesses, larger groups, and companies that want the best.
• Capetera: 4.3

Read more: Top Basecamp alternatives for project management

6. ProProfs Project

ProProfs Project is a power-packed task management software that helps you effectively manage and prioritize tasks . The tool centralizes all your work so that you can easily assign and track tasks from a single location. You can even create custom workflows to stay on top of tasks.

ProProfs Project provides a collaborative workspace to keep your teams on the same page. Whereas, with AI-powered insightful reports, you can get a summary of task progress and status to identify gaps and fix them.

Key features :

• Multiple views for different projects
• Real-time notifications & alerts
• Actionable reports
• Automation for recurring tasks
• Interactive Gantt charts & Kanban boards
• Great workflow customization
• Drag-and-drop interface
• Mobile-friendly features
• Task prioritization
• App integrations need improvement

ProProfs Project Pricing:

• ProProfs Project offers a monthly plan that starts at $49.97 per month and an annual plan that starts at $39.97 per month.

Bit is an awesome document collaboration and task management tool that allows you to create, store, organize, share, and collaborate in one central location. You can create workspaces around projects, teams, and departments to keep your documents organized.

Also, with these smart workspaces, you can ensure the right team members have access to the right documents at the right time, and break down silos for a free flow of information.

Along with that, you can even invite your team and simultaneously collaborate on a Bit document using real-time editing, inline comments, @mentions, and more. In short, Bit provides a common platform for your team members to brainstorm ideas, share knowledge, collaborate, and innovate together. The perfect task management tool indeed!

• Workspaces and folders to keep data organized and safe
• Real-time collaboration with team members
• Content and knowledge management capabilities
• Simple and intuitive user interface
• Minimalistic and distraction-free editor with auto-formatting features
• Supports live-sharing and document tracking
• Provides real-time collaboration features
• Bit is not available as a mobile app, however, Bit documents are fully responsive and look great on all devices.

Bit Pricing :

• Free Plan: Bit.ai offers a free plan that allows up to 5 members to collaborate and create documents.
• Standard Plan: The Standard plan is priced at $12 per member/month and provides advanced features such as unlimited documents, Multiple export options, and more.
• Business Plan: The Business plan is available at $20 per member per month and provides features such as trackable documents, unlimited storage, and more.
• Capetera: 5.0

Trello is widely recognized as one of the largest and most popular Kanban-style task management tools. It utilizes a visual approach to task management, where tasks are represented as cards that can be moved across customizable boards and lists.

Trello’s interface allows users to have a clear overview of their tasks and project progress.

They can easily move cards across lists to reflect the status of each task, from “To Do” to “In Progress” to “Completed,” providing a visual representation of the workflow and making it easy to prioritize and track tasks.

• Organize tasks and projects into customizable boards
• Break down projects into manageable tasks using lists and Trello cards
• Automate repetitive tasks and workflows using Trello’s built-in automation features
• Integrate other tools with Trello’s with Power-Ups
• Great overview of tasks and projects
• Plenty of dashboard customization options
• Integration with several third-party apps
• Fewer in-built features
• Not suitable for large teams

Trello pricing:

• Free Plan: Trello offers a free plan with basic features and limited functionality, suitable for individuals or teams looking to organize any project.
• Standard Plan: The Standard plan is priced at $6 per user/month (billed monthly), and USD 5 per user/month (billed annually) and provides additional features like unlimited boards, advanced checklists, and more.
• Premium Plan: The Premium plan is available at USD 12.50 per user/month (billed monthly), and USD 10 per user/month (billed annually) and offers advanced features including multiple views, workplace-level templates checklists, and more.
• Enterprise Plan: Trello’s Enterprise plan is designed for organizations that need to connect work across teams with more security and controls. The Enterprise plan starts at USD 17.50 per user/month billed annually ($210.00 annual price per user) for an estimated 50 users. For more details, you need to connect with their sales team.
• Capetera: 4.5

Trello alternatives : List of Kanban and project management software

9. Airtable

Airtable is a versatile task management software that combines the functionality of a spreadsheet with the power of a database, allowing teams to organize and track tasks in a highly customizable and collaborative manner.

With features like real-time collaboration, file attachments, and advanced filtering options, Airtable enables teams to stay organized, collaborate effectively, and streamline their task management process.

It’s a powerful collaboration tool for teams looking for a customizable and intuitive solution to manage their tasks and projects.

• Grid interface allows grouping of projects based on different criteria such as status and project owner
• View and move tasks to different stages as cards using Kanban boards
• Gallery view makes it easy to find photos, documents, etc.
• Drag-and-drop tools make it easy to manage tasks
• Milestones and due dates visible in the calendar view
• App integrations with Google Drive, Gmail, Salesforce, Zendesk, Jira, Stripe and more
• Limited features compared to other top-tier tools
• Reporting tools are not available

Airtable Pricing:

• Free Plan: Airtable offers a free plan with limited features and functionality, suitable for personal or very small teams.
• Team Plan: The Team plan is priced at $20 per seat/month billed annually and $24 per seat/month billed monthly.
• Business Plan: The Business plan is available at $45 per seat per month billed annually and $54 per seat per month billed monthly for teams and departments who need to build connected apps to power their most important processes
• Enterprise Plan: Airtable offers an Enterprise plan designed for departments and organizations who need a secure, scalable, and customizable connected apps platform to stay aligned and move work forward. For pricing details and customization options, it is recommended to contact their support team directly.

Also read : Best Airtable alternatives

From tasks to team members, Wrike allows you to organize everything so that you complete your projects on time. The tool is ideal for streamlining workflow and enables collaboration to get things done faster. The software is designed to improve efficiency and productivity for individuals and teams by eliminating repetitive tasks.

Wrike intelligently organizes tasks, sorting and prioritizing them based on due dates and priority levels. Wrike is one of the high-rated tools for task management all thanks to its extensive list of features.

• Customizable dashboard
• Interactive Gantt charts
• Purpose-built templates
• Custom request forms
• Suitable for managing multiple projects
• Real-time project reports
• Prioritize tasks 
• Managing work in calendar view is tricky
• The user interface is certainly not the best

Wrike Pricing:

• Free Plan: Wrike offers a free plan with basic task management and collaboration features.
• Team Plan: The Team plan is priced at $9.80 per user, per month
• Business Plan: The Business plan is available at $24.80 per user, per month
• Enterprise Plan: Wrike’s Enterprise Plan is designed for larger organizations with specific needs. Contact their team for personalized pricing and enterprise-grade features.
• Pinnacle Plan: For teams with complex work needs, Wrike offers the Pinnacle plan. Contact their team to discuss your requirements and get a tailored pricing quote.

Also read: Best Wrike alternatives to try for successful work management

Quire lets you arrange, prioritize, and focus on tasks that matter the most for a project. The tool allows you to visualize your workflow and interactively track all tasks. With this task management tool, it becomes easier to collaborate with your team and keep everyone on the same page.

You can get your attention to even the smallest project activities without losing the bigger picture.

• Organize tasks into a hierarchical structure with unlimited levels
• Visualize tasks and workflows using a customizable Kanban board
• Detailed project summary and project stats
• Organize tasks automatically based on due date, priority, assignee, and tags with Smart Folders
• Break tasks into subtasks
• Add descriptions and comments to tasks
• Simple and elegant user interface
• Most features are pretty basic
• No time tracking option

Quire Pricing:

• Free Plan: Quire provides a free plan that allows you to use their basic features at no cost.
• Professional Plan: The Professional plan is priced at US$7.65 per member per month, billed annually, and US$10.95 per member per month, billed monthly. It includes additional features such as advanced permission control, time reports, task bundles, and more.
• Premium Plan: The Premium plan is priced at US$13.95 per member per month, billed annually, and US$18.95 per member per month, billed monthly. It offers enhanced capabilities, including a timesheet, schedule view, training/consultancy, and more.
• Enterprise Plan: For larger organizations with specific requirements, Quire offers an Enterprise plan. The Enterprise plan starts from US$19.95 per member per month, billed annually, and US$24.95 per member per month, billed monthly. If you need a more customized plan or further assistance? you contact their support team.

Ayoa is a fun all-in-one online whiteboard and mind-mapping app where you can brainstorm ideas, work together, and get things done. T he tool combines many handy features that’ll help you and your team to manage tasks and get work done on time.

The tool is easy to use and allows your team to share ideas, and collaborate to complete tasks easily. You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task.

• Set goals, milestones, and objectives, and track progress of tasks and projects
• Create and visualize ideas and plans using mind-mapping tools
• Create dedicated collaboration spaces for teams, departments, or projects
• Attractive UI design
• Direct messaging and group chats
• Supports app integrations 
• A bit overwhelming for new users
• Difficult to manage complex projects

Ayoa Pricing:

• Ayoa Free: Ayoa offers a free plan that includes features like unlimited mind maps, unlocking your innate potential for creative thinking, boosting innovative problem-solving, letting your ideas flow freely with no limits, and learning anything faster.
• Mind Map: The Mind Map plan is priced at $10 per user per month when billed annually. It provides access to Ayoa’s mind-mapping features, allowing you to visually organize and brainstorm ideas.
• Ayoa Ultimate: The Ayoa Ultimate plan is priced at $13 per user per month when billed annually. It combines both mind mapping and task management features, offering a comprehensive solution for organizing ideas and managing tasks.

13. Monday.com

Monday.com is one of the best task management software for teams, which resembles a highly customizable spreadsheet, but it includes a ton of additional features that make it a highly interactive application.

It ranks among the best task management tools available in the market because it focuses on simple, visually intuitive layouts that assist in clarifying the sequence of work.

This tool for task management allows users to collaborate on tasks by uploading and attaching files, tagging members on tasks, and fixing deadlines.

Key features: 

• Create custom workflows tailored to your team’s unique processes and requirements
• Automate repetitive tasks and workflows using customiz ed workflow  
• Real-time Dashboards
• Seamless integration with other apps 
• Attractive interface
• Encourages transparency and accountability
• Handy project visualization tools 
• It comes with reporting and analytics 

Cons: 

• Expensive to manage large teams
• Lacks advanced time-tracking functionality

Monday.com Pricing:

• Free: The Free plan allows for basic usage with limited features for 1 user.
• Basic: The Basic plan is priced at $9 per seat per month, billed annually, and $12 per seat per month, billed monthly. It includes essential features and functionality to manage your tasks and projects.
• Standard: The Standard plan is priced at $12 per seat per month, billed annually, and $14 per seat per month, billed monthly. It offers additional features, including a timeline view, calendar view, and more advanced collaboration options.
• Pro: The Pro plan is priced at $19 per seat per month, billed annually, and $24 per seat per month, billed monthly. It provides advanced features like time tracking, custom automation, and additional integrations.
• Enterprise: For larger organizations with specific requirements, an Enterprise plan is available. You need to contact the Monday sales team to discuss pricing and customization options.

14. Smartsheet

Smartsheet is a web-based work management platform that allows organizations of all sizes to project management, task management, crowdsourcing, reporting, and much more. It looks more like a spreadsheet-type task management software that offers basic functions like scheduling tasks, subtasks, activities, and much more.

Smartsheet smartly combines the use of a spreadsheet with visual timeline management , automated workflow capabilities, and collaborative file sharing and discussions. It can manage different types of work such as projects, programs, and core business operations.

• Pre-built templates to jump-start your projects
• Team task list by priority
• Integrates with apps you already use
• Alerts and Automated actions 
• Custom reports across projects
• Resource Management & Scheduling 
• Leverage team collaboration 
• Drive work at scale 
• Secure platform deployment
• Drives performance by optimizing campaign execution
• Automates relevant business processes
• Limited calendar view
• Lack of a time-tracking feature 

Smartsheet Pricing:

• Free: Smartsheet provides a free plan with limited features, allowing you to get started with basic task and project management for 1 user and up to 2 editors.
• Pro: The Pro plan is priced at $7 per user per month, billed annually, and $9 per user per month, billed monthly. It includes advanced features and allows for a maximum of 10 users with unlimited viewers.
• Business: The Business plan starts at $25 per user per month, billed annually, and $32 per user per month, billed monthly. This plan requires a minimum of 3 users and offers unlimited editors.
• Enterprise: For organizations that run processes at scale with enterprise-grade security and controls., Smartsheet offers an Enterprise plan. You have to contact Smartsheet’s sales team to discuss pricing and customization options tailored to your specific requirements.

Casual is a visual task and project management software that allows you to arrange your task blocks as you see fit. Considered ideal for small and growing project teams, this tool uses visual charts to plan the processes related to projects.

Casual can be used to create project milestones , define the workflow and serial in which these tasks are to be completed, and assign their due dates. It can track project paths and allocate tasks in different directions without acknowledging dependencies.

• Visual Project and Process Management 
• Visual Task Manager
• Workflow Management Tool
• Easy to navigate
• Ability to generate flow diagram PDF and URLs on the fly
• Users can easily set task dependencies
• Users can see from the screenshot 
• Great for complex projects 
• No integration options
• Removing dependencies in Chrome does not work very well

Casual Pricing :

• Personal: The Personal plan is priced at $10 per month, billed annually, and $12 per month, billed annually for up to 2 users. It provides access to essential features for personal task management.
• Starter: The Starter plan is priced at $25 per month, billed annually, and $30 per month, billed monthly for up to 5 users. It includes additional features suitable for small teams and collaborative task management.
• Team: The Team plan is priced at $50 per month, billed annually, $60 per month, billed annually, and accommodates up to 10 users. It offers expanded functionality and collaboration capabilities for larger teams.
• Enterprise: For organizations with larger teams (50+ users) and custom requirements, Casual.pm offers an Enterprise plan. To get detailed pricing information and discuss tailored solutions, it is recommended to contact their support team.
• Capetera: 4.8

16. Proggio

Whether you are looking to manage your project portfolio or want to keep track of all the project tasks, Proggio is a great tool for task management to have on your side. Its innovative features assist you in planning projects and delivering them on time.

Proggio’s powerful task management features make it possible for you to have complete command over all the tasks of your projects.

You no longer need to ask your team members for updates as the software makes it possible to track all the task activity from one single place.

• Manage tasks effectively in the Kanban board view
• Customizable templates according to your project needs
• Create visual task roadmaps with built-in Gantt charts
• Intuitive user interface
• File attachments with tasks
• Suitable for teams across a wide range of industries
• Limited team collaboration capability
• Proggio is considered more expensive compared to some other options on the market

Proggio Pricing:

• Proggio Plus: The Plus plan starts at $500 /month for up to 50 users, it includes user management, dashboards, shared reports, resource management, workload and time tracking, budget management, customized workflows, and integrations. It is a customized solution that is designed according to your requirements.
• Proggio Enterprise: For large organizations with specific requirements, Proggio offers an Enterprise plan. It includes multiple portfolios and unlimited users along with enterprise-grade security, compliance: GDPR, ISO, and HIPAA, SSO and SAML provisioning, single tenant options, rules and automation, risk assessment, customized dashboards, advanced reports, workflow approvals, dedicated customer success & more. You need to book a demo to know its pricing details.

17. Todoist

Todoist is a leading to-do list and team task management app with a simple interface and you can use it to manage tasks of all your projects. The main agenda of this app is to set you free from all the hassle of tracking task progress manually.

The app allows you to quickly add tasks and assign them to your team members. Moreover, the task view allows you to get all the important information about a task, including task title, due date, subtasks, etc.

• Productivity trends and insights with valuable data on your task completion and productivity habits.
• Manage tasks and view your to-do list even when you are offline
• Access on multiple devices and platforms, including web browsers, desktop computers, smartphones, and smartwatches
• Set reminders and receive notifications for upcoming tasks and deadlines
• Keeps a record of all the completed tasks
• A productivity graph makes it easy to track your productivity
• Real-time notifications keep you updated about all the task activities
• Not suitable for managing tasks of complex projects
• Lacks advanced features like Gantt charts, online file proofing, etc.

Todoist Pricing:

• Beginner Plan: The beginner plan is available at no cost and provides basic task management features.
• Todoist Pro: The Pro plan is priced at US$4 per month billed annually and US$5 per month billed monthly. It offers advanced features such as reminders, filters, and productivity metrics.
• Todoist Business: The Business plan is priced at US$6 per member per month, billed annually, and US$8 per member per month, billed monthly. It includes all the features of the Pro plan, along with additional collaboration and team management capabilities.

Hive is a productivity platform that allows you to manage your projects effectively with automated task management. All your team members can use Hive to organize and collaborate on tasks. Also, Hive combines a variety of individual tools to streamline the process of planning, executing, and completing tasks.

Create task cards and select assignees from your team. Moreover, you can add communication with your teammates directly on task cards by adding comments.

• Kanban boards let you manage tasks in stages
• Real-time analytics for measuring project progress
• Upload, organize, and attach files with tasks
• Multiple task views give the flexibility to manage tasks in the way you like 
• Send direct messages to communicate with team members
• Built-in templates for getting started with task management quickly
• It will take some time to learn the software’s functionality
• The dashboard becomes messy when managing several projects simultaneously

Hive Pricing:

• Free Plan: The free plan is free forever and best for light project management for small teams.
• Hive Starter: The Starter plan is priced at $1 per user per month billed annually and $1.50 per user per month, billed monthly.
• Hive Teams: The Teams plan is priced at $3 per user per month when billed annually and $5 per user per month when billed monthly.
• Hive Enterprise: Hive offers an Enterprise plan for larger organizations. To get pricing details for this plan, you need to contact their sales team.

Asana is one of the top online task management tools available in the market. If task delegation and meeting deadlines are your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.

The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view.

Asana is among the best task managers for teams that have been in the market for quite some time.

• Prioritize tasks and set deadlines
• View project status in real-time
• Automate repetitive tasks and processes with rules, templates, and custom workflows
• Visualize project timelines and dependencies with timeline view
• Attach files and documents directly to tasks and projects
• Integrations with Google Sheets, Figma, Microsoft Outlook, Evernote, Gmail, HubSpot, and more.
• User-friendly interface
• Create realistic project plans with Gantt charts
• Supports third-party app integrations
• Communication features are not up to the mark
• Notifications can be frustrating at times because of the excessive emails sent to users

Asana Pricing:

• Personal: The personal plan is available for free for up to   10 users and includes core task management features for individuals and small teams with simple needs.
• Starter: The starter plan is priced at US$10.99 per user per month when billed annually and US$13.49 per user per month when billed monthly for growing teams that need to create project plans with confidence.
• Advanced: The Business plan is priced at US$24.99 per user per month when billed annually and US$30.49 per user per month when billed monthly. It includes features like advanced workflows, resource allocation and management, and Community and personalized support.

20. TeamWork

Next on this list is TeamWork, a project and task management tool, and work allocation tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve your team’s performance , then TeamWork is a good choice for you.

This tool comes with project templates designed to minimize manual efforts in streamlining project tasks. Additionally, its board view provides visibility into the progress of all project tasks and activities.

Each task in the board view is represented as a card, and you can add columns for each process through which the task cards will move.

• Get an instant overview of team capacity using Workload
• Keep every project and its tasks in clear sight with Portfolio
• Gantt chart allows planning of project timeline
• Meet deadlines by prioritizing tasks
• Easy to add team members and assign tasks
• Manage workflows to keep projects on track
• In-built timer for time tracking
• The overall design is a little dull
• The reporting feature  is not good

TeamWork Pricing:

• Free Forever: This plan is completely free and allows for up to 5 users.
• Deliver: The Deliver plan is priced at $9.99 per user per month (billed annually), $13.99 per user per month (billed monthly), and also requires a minimum of 3 users.
• Grow: The Grow plan is priced at $19.99 per user per month (billed annually), $25.99 per user per month (billed monthly), and has a minimum requirement of 5 users.
• Scale: The Scale plan is available by requesting a demo. This plan is suitable for larger organizations with more complex needs.

Teamwork alternatives : 14 Best project management solutions

Nifty is a comprehensive project management tool that offers a range of features to streamline task management and enhance team productivity. You can choose from various views like Gantt charts, kanban boards, lists, and a calendar to track, and monitor task progress from start to completion.

Moreover, Nifty allows for easy task assignments, setting due dates, estimating time until completion, creating subtasks, adding comments, and sharing files.

• Robust milestone tracking capabilities
• Automate workflow by automating repetitive tasks
• Extensive admin tools for managing permissions
• Nifty integrates with popular tools like Google Calendar, Slack, Google Drive, Zoom, and more
• Customer support is responsive and provides timely assistance
• Offers multiple customizable views like Gantt charts, lists, swimlanes, and calendars
• Limitations in dashboard customization
• Limited reporting and analytics features

Nifty Pricing:

• The Starter plan billed $39 per month for 10 members (when billed annually)
• Pro plan costs $79 per month for 20 members (when billed annually)
• Business plan costs $124 per month for 50 members (when billed annually)
• Unlimited plan costs $399 per month when billed annually (Unlimited members)

What are the benefits of task management tools?

Juggling multiple projects, deadlines, and team collaborations can easily lead to missed details, frustrated colleagues, and derailed progress.

Task management tools can help you organize the chaos, manage work, and ultimately, complete tasks more readily. Here are some of the most common benefits:

1. Nothing slips through the cracks

A project consists of several tasks, and keeping tabs is not easy. Nevertheless, a dedicated task management tool gives you a centralized hub for all your tasks, accessible anytime, anywhere. Consequently, you don’t need to worry about someone forgetting to report their progress – everything is transparent and readily available.

These tools also allow you to better define the tasks by breaking them into individual subtasks, making tracking more granular and easy. This helps in identifying potential roadblocks and making timely adjustments to stay on track.

2. Better view of the bigger picture

Rarely do tasks exist in isolation. Modern task management tools go beyond simple to-do lists by highlighting how one task is related to another. These tools offer features like Gantt charts that visually map out task dependencies. This shared visualization fosters clear collaboration, ensuring everyone stays aligned and understands their role in the bigger picture.

No more scrambling to reorganize everything due to unforeseen roadblocks. Make adjustments on the go to keep your project on track and ahead of schedule.

3. Everyone knows their part

Task management tools allow you to delegate the work efficiently. You can assign tasks to specific individuals, ensuring everyone knows who’s responsible for what. When you have a clear idea of who is working on what, you can distribute the workload more efficiently without creating any overlays. This eliminates confusion and finger-pointing.

Additionally, when the individual team members know ahead of time what is lined up for them next, they can manage their time and efforts better. This brings a sense of accountability and ownership within the teams.

4. Improved productivity and reduced waste

Online task management tools allow you to prioritize tasks effectively. Consequently, this helps you identify the most critical tasks, ensuring you focus your energy on what truly matters. With clear priorities, there are no unnecessary delays in achieving the set milestones.

Moreover, team members unlock significant productivity gains by eliminating time-consuming tasks like manual tracking and communicating bottlenecks. Notably, studies have shown that using these tools can boost productivity by freeing up valuable time for innovation and strategic thinking.

In today’s fast-paced world, effective task management is a necessity. Therefore, with dedicated tools, you can ditch the chaos, streamline your workflow, and empower your team to achieve remarkable results.

What are the features to look for in task management software?

Here are some key features to consider when evaluating task management platforms:

1. Create and assign tasks

A robust task management system should allow you to easily create and assign tasks to individuals or teams. Look for intuitive interfaces that enable you to define task details such as title, description, due dates, and assignees. The ability to assign tasks ensures clear ownership and accountability, driving productivity and efficient task execution.

2. Subtasks

To handle complex projects or tasks, the inclusion of subtasks is essential. Additionally, subtasks allow you to break down larger tasks into more manageable components, providing a granular view of progress and facilitating better coordination among team members.

3. Recurring tasks

Recurring tasks are a common aspect of many workflows. The ability to set up tasks that repeat at specified intervals, such as daily, weekly, or monthly, saves time and effort. Look for a system that supports recurring tasks, allowing you to automate repetitive work and ensure nothing falls through the cracks.

4. Workflows

Workflows are an essential feature in task management systems, enabling teams to build and customize processes that align with your specific needs. Moreover, with workflows, you have the flexibility to define the stages and steps involved in completing a task or project.

Consequently, this allows you to establish a clear path for task progression, ensuring that every step is followed consistently and efficiently. Additionally, by customizing workflows, you can tailor them to match your team’s unique processes and methodologies.

Read more: What is a workflow? A beginner’s guide (2024)

5. Multiple views

Different team members may prefer different ways to visualize tasks. Look for a task management system that offers multiple views, such as table view, kanban board, Gantt view, or calendar view. These views provide flexibility in organizing and viewing tasks, accommodating different work styles and project requirements.

6. Task tracking

To monitor progress and ensure accountability, task-tracking features are vital. Consequently, look for a system that allows you to track task status, set priority levels, and monitor deadlines. Additionally, progress indicators, time tracking, and notifications help keep everyone on track and ensure timely task completion.

5. Task reporting

Effective task management requires insights into team performance and project progress. Therefore, a robust task management system should offer reporting capabilities that provide valuable metrics and analytics.

Moreover, look for features that enable you to generate reports on task completion rates, team workload, and project milestones. Additionally, these reports offer valuable insights for decision-making and process improvements.

6. Communication on tasks

Collaboration and communication are essential for successful task management. Therefore, it’s important to look for a system that allows team members to communicate directly within tasks. Features like task-specific comments, file attachments, and @mentions facilitate seamless collaboration, ensure clarity, and avoid miscommunication.

7. Assign tasks to multiple team members

Project tasks often require collaboration among multiple team members. Therefore, it’s important to look for a system that allows task assignments to multiple individuals.

This feature promotes shared responsibility, encourages collaboration, and ensures that all relevant team members stay informed and engaged throughout the project.

8. Alerts and notifications

Stay on top of task deadlines and updates with alerts and notifications. Additionally, ensure that your task management system offers customizable alerts and notifications, which can be sent via email, push notifications, or in-app notifications.

This feature guarantees that team members stay informed about task changes, approaching deadlines, and new assignments, facilitating timely actions and preventing delays in project completion.

9. Task dependencies

In complex projects, tasks often have dependencies, where one task must be completed before another can start. It’s essential to choose a system that supports task dependencies, allowing you to define and visualize these relationships.

This feature ensures that tasks are completed in the correct order, preventing bottlenecks and delays in the project workflow.

10. Customization and flexibility

Every team and project has unique requirements. Therefore, look for a task management system that offers customization options, allowing you to adapt the system to your specific needs. Features such as customizable task fields, project templates, and user permissions are some aspects to consider. Ultimately, this flexibility ensures that the system aligns with your team’s workflow and enhances productivity.

Also remember, that a well-equipped task management system acts as a centralized hub for task-related activities, keeping everyone on track, fostering effective collaboration, and driving successful project outcomes.

How to choose task management software?

1. understand your needs.

Take a moment to identify your specific requirements. Firstly, consider the size and nature of your projects, as well as the number of team members involved. Then, think about the type of tasks you commonly handle. By knowing your needs, you’ll be guided to a tool that aligns perfectly with your workflow.

Before you begin your search, it’s crucial to establish your budget. Many options are available, ranging from free plans with basic features to more comprehensive paid versions. Understanding your budget constraints upfront will help you narrow down your options and find a solution that aligns with both your needs and financial considerations

3. Team size

Consider the size of your team. Some task management tools are tailored for small teams, while others are scalable for larger enterprises. Choose a solution that accommodates your current team size and allows room for growth.

4. User-friendliness

Opt for a tool with a user-friendly interface. The last thing you want is to spend valuable time training your team on a complex system. Look for intuitive designs that make it easy for everyone to adapt quickly and start using the software efficiently.

5. Feature set

Evaluate the features offered by different task management tools. Ensure the software provides essential functionalities like task creation, collaboration, file sharing, and progress tracking. Additionally, check for any advanced features that align with your specific project management needs.

6. Trial period

Take advantage of free trials or demo versions offered by task management tools. By doing so, you can gain hands-on experience and get a feel for the software’s usability and features. This will ultimately help you make a more informed decision about which tool to choose.

Managing tasks efficiently is a must for businesses to thrive in today’s competitive markets. As a manager, you are responsible for making sure that your team accomplishes every task on time and you will need a task management platform like ProofHub . The task management tools featured in this article are the best ones available right now and you just need to choose one that suits your managerial requirements and your organization’s budget.

What is a task management tool?

A task management tool is a digital platform designed to organize, track, and manage tasks effectively. These tools offer a variety of features to get things to complete your tasks on time including task creation, prioritization, progress tracking, collaboration features, and reporting capabilities.

Which is the best task management software?

The best task management software for you depends on your needs and preferences. Here are a few of the most popular team task managers:

ProofHub:  ProofHub is a cloud-based task management and collaboration software, it offers a variety of features, including task management, project management, file sharing, time tracking, and communication tools.

Asana:  Asana is a popular task management tool, it offers a variety of features, including task creation, assignment, and tracking. Asana is a good choice for teams that need a flexible and customizable tool.

Trello:  Trello is a visual task management platform that uses boards, lists, and cards to organize tasks. Trello is a good choice for teams that need a simple and easy-to-use tool.

Todoist:  Todoist is a simple and easy-to-use task delegation tool to stay organized. Todoist is a good choice for individuals who need a lightweight and mobile-friendly task management tool.

Why task management tools are used?

A task management tool is used to help individuals and teams organize, track, and prioritize tasks efficiently. It provides a centralized platform to create, assign, and monitor tasks, ensuring better collaboration and effective time management.

Does task management software make you more productive?

Yes, task management tools can enhance productivity by providing a structured approach to organizing and prioritizing tasks, and tracking tasks.

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Best To-Do List Apps for Students

To-Do List Apps gives you the confidence that everything’s organized and accounted for, so you can make progress on the things that are important to you. To-do list apps allow you to set up recurring tasks, so you’ll never forget a task or weekly meeting again.

The following to-do-list apps are trusted by leaders at some of the world's most inspired organizations, and they can help students feel more in control of their lives. These apps can help students focus their energy on the right things by organizing and prioritizing tasks and projects so they always know exactly what to work on next.

Your to-do list app is always with you, wherever you go. Access it on your mobile phone, laptop, desktop, tablet, or even your watch! Your tasks are automatically synced across all of your devices, so you can always be on top of your to-dos.

Most to-do list apps allow you to add additional information to your tasks, such as due dates, notes, and custom tags. This can help you stay organized and track your progress.

Here is the list of various To-Do list apps for students that can actually boost productivity and assist with their studies and career.

To Do List for Students

• 1. Finale to Do

2. Google Tasks

3. evernote, 6. microsoft to do, 7. ticktick.

• 8. Strides Habit tracker

1. Finale To Do: Tasks & Habits

Finale To Do is a task manager and to-do list app that can help students stay organized and productive. Finale To Do can help you create to-do lists for your assignments, exams, and other studying needs. You can also use it to track your progress and set deadlines for yourself.

Finale To Do can help you develop better habits by tracking your progress and providing you with feedback. You can use it to track your habits for studying, exercising, and anything else you want to enhance.

Price: Free with in-app purchases

Devices: iOS

Download Finale to Do

Google Tasks is a free to-do list app that will assist you in managing your work and personal life more efficiently. Accessible through the web or mobile apps, Google Tasks integrates seamlessly with other Google apps like Gmail and Google Calendar.

Google Tasks lets you effortlessly create tasks, assign deadlines, break them into subtasks, and organize them using lists. A single app that contains all the essentials for a successful academic year makes it effortless to handle and monitor all of your exams, essays, and tasks.

Price: Free

Devices: Android, iOS, Web

Evernote is still one of the most popular options for a todo list app. Their hashtagging system has revolutionized notes as a way to organize and their handwriting detection. Their WebClipper is also a popular key feature if you find yourself browsing and saving tasks and notes from the web.

With Evernote, you can place checkboxes and checklists in your notes to keep track of your tasks. You can use checklists and checkboxes to make lists or items that can be checked off when done.

Price: Free (Basic Plan), $7.99 per month (Personal Plan), $9.99 per month (Professional Plan), $14.99 per month per user (Team Plan)

Devices: Android, iPhone, iPad, Windows, macOS, Web

Related Reading: Best Time Management Apps for Students

Todoist is one of iPhone's most popular to-do list apps. The interface of Todoist is very clean and modernized, so you can use it without getting bored. You can organize both work and personal life with this application. With Todoist's Quick Add, you can capture the task as soon as it comes to your mind.

The app shows a line graph of your progress and motivates you to keep a ‘perfect’ flow. You can share and sync tasks and projects across devices. You can also see color-coded priority levels, add recurring deadlines, and adapt your work schedule.

Price: Free (limited features). Upgrade to Pro for $36 per year.

Any.do is a simple to-do list app that lets you create new tasks and entries by voice command. You can easily make task cards and move them between lists. You can share and assign tasks and lists with your friends, and add notes. In Any.do’s Calendar View, you can see all of your tests, tasks, and events in one place.

Price: Free (Basic); $5.99 per month, $26.94 per six months, or $35.88 per year (Premium)

Devices: Android, iOS, macOS, Microsoft Windows, Web

Microsoft To Do is a complete task management software that provides various features for users to make and manage to-do lists, set deadlines and alerts, and monitor progress on tasks. The app also connects with Outlook and other Microsoft apps, and lets users share lists with others and delegate tasks to team members, making it a useful tool for project management and team collaboration.

Devices: Android, iOS, Windows, Mac

This to-do list and task manager helps you with your schedule, time, focus, and deadlines. This app helps you get things done and make the most of your day. You can create notes and tasks faster by typing or voice input.

You can achieve your goals with this productivity planner, whether you want to document ideas, achieve personal goals, accomplish workloads, track habits, collaborate with classmates, and more.

Price: Free version available; paid version from $3.99/month.

Devices: Android, iOS

Collaborative projects in colleges often suffer from poor communication and vague task assignment among the team. Asana is a useful app that enables team members to work together to achieve a task. Asana allows users to create projects and tasks within those projects and follow them up from a browser or smartphone.

Users can add more users and create sub-tasks for them. Asana also allows users to share files and communicate with all team members as if you were around a table helping users to accomplish their tasks faster and easily.

Price: Free to try; Premium starts from $13.49 per user

Using these to-do list apps together will make your student’s life easier and more productive. You can automatically increase your study productivity by resolving focusing and productivity issues in your student life.

You may also like:

Best Student Planner Apps

Best Note Taking Apps for Students

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Khanmigo for Teachers: Your free AI-powered teaching tool

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Imagine having a teaching tool that’s always ready to help you with brainstorming, creating, and innovating. Meet Khanmigo for Teachers . Created by Khan Academy and powered by Azure OpenAI Service , Khanmigo for Teachers is available for free in English across 49 countries in partnership with Microsoft. Keep reading to find out how to get started with Khanmigo for Teachers and transform your teaching toolkit.

Khanmigo for Teachers helps generate fresh lesson ideas, personalizes student assignments, and provides resources for educators to enhance their knowledge and stay current on content area topics. It’s quick to set up and even quicker to use. Khanmigo for Teachers helps you inject new life into learning experiences and streamline your prep work so that you can focus more on connecting with students and watching those “aha!” moments unfold.

Designed for educators

Get more from your AI assistant

Khanmigo for Teachers is designed for educators (by a team of educators!) and requires no prompting. While AI assistants like Microsoft Copilot excel at helping you write letters, explain a concept, create an image, or analyze a file, Khanmigo focuses specifically on providing tailored educational experiences for you to get started with. Watch the Empowering teachers with AI video to see how one chemistry teacher uses Khanmigo to engage students in the classroom.

Khanmigo is designed to make your job less about paperwork and more about teaching. It’s built to understand the challenges you face in the classroom and to be user-friendly. Khanmigo offers over 25 educator-specific tools to save you time and enhance your teaching expertise. Simply type in your topic or pick from the suggestions, and you get innovative and interesting lesson plans, activities, and more.

How to get started with Khanmigo for Teachers

Khanmigo for Teachers Quick Guide PDF

Getting started with Khanmigo for Teachers is easy. In just a few simple steps, you’ll be on your way. To set up your account:

• Go to khanmigo.ai/teachers
• Select “Teacher” as your account type.
• Choose your preferred option for creating an account (i.e., using email or a social media account).
• Fill out the required information on the form.
• Select “Sign up” and you’ll be ready to get started.

After you sign into your account, you’ll be guided through a brief tour and have access to the features and resources available on Khanmigo.

Get to know the Khanmigo dashboard

The Khanmigo dashboard is your starting point for managing your students’ assignments, supporting your instructional needs, and accessing curated resources. Explore the tabs at the top of the dashboard for easy access to Khanmigo’s features.

• Khanmigo Tools: Find AI-powered tools to help you innovate and create.
• Classes: Create your classes and obtain a class snapshot of your students’ performance over the past week, including learning time, assignment completion, and mastery progress.
• Students: Manage student accounts quickly and easily and set reading levels and default language.
• Resources: Get access to ready-to-use printables for students and families, all the documents you create, and professional learning videos and tips in one easy place.

Use Khanmigo to lighten your load

The Khanmigo for Teachers tools can be organized into five categories—Plan, Create, Differentiate, Support, and Learn—to help you easily find what you need to enhance learning experiences.

• Review student performance trends.
• Craft meaningful discussion prompts.
• Create quick end-of-lesson assessments, and more.
• Generate concise easy-to-follow directions for assignments.
• Create detailed rubrics for setting expectations.
• Design engaging class newsletters.
• Break up complex texts.
• Adjust text complexity.
• Link lesson content to students’ lives and interests.
• Enhance engagement and comprehension.
• Streamline the creation of Individualized Education Programs (IEPs).
• Create SMART goals with ease (Specific, Measurable, Assignable, Realistic, and Time-bound).
• Refresh your content knowledge in various subject areas through quizzing or conversing with Khanmigo.
• Get resources, such as videos, articles, and practice exercises, to help you get up to speed on the selected topic.

All Khanmigo’s tools feature intuitive prompts to help you get started quickly. Simply tell Khanmigo your grade or year level and a few key details, and it’ll effortlessly provide you with what you need. Now, let’s take a closer look at how some of the tools work.

Spark your students’ curiosity

Capturing students’ interest in the content being covered is key to ensuring their enthusiasm and engagement. Khanmigo tools like Lesson Hook, Make it Relevant, and Real-World Context Generator can help you brainstorm ways to spark excitement and make content relevant.

• Lesson Hook: Generate several compelling ideas by providing the grade or year level, lesson topic, and context. This tool helps you create an engaging opening to your lessons that captures students’ attention right from the start.
• Make it Relevant!: Connect lesson topics to your students’ lives or interests. Input your learning objectives and a brief profile of your class, and this tool will offer several ideas to boost engagement by making the content more relatable.
• Real-World Context Generator: Link lesson topics to real-world examples and applications. By entering the grade level and topic, Khanmigo provides relevant connections, making the material more meaningful and practical for your students.

Streamline your workflows

You can easily make your workflows more efficient and save time with Khanmigo tools. Get a head start on essential administrative and instructional tasks with tools like Class Newsletter, Report Card Comments, Question Generator, and Recommended Assignments. The tools help you save time by providing you with starting content that you can build on.

• Class Newsletter: Imagine turning your bullet points into a stylish newsletter in a snap! Just list the week’s highlights, upcoming events, and key announcements. Khanmigo whips up a draft and can even translate it. Pro tip: Always double-check those translations before hitting send!
• Report Card Comments: No more staring at a blank screen! Feed Khanmigo a list of strengths and areas for growth, and watch it spin out thoughtful, actionable comments that you can personalize for your students.
• Question Generator: Need discussion starters or quiz questions? Just give Khanmigo the grade or year level, number of questions (up to 10), and up to 4,500 words of text, and you’ve got a question bank to build from.
• Recommend Assignments: Receive assignment suggestions based on your students’ performance data. Customize these tasks or assign them directly to address areas where students need more practice or can excel.

These are just a few of the ways Khanmigo for Teachers can help you get ahead this year. If you’re ready to jump in, sign up for Khanmigo for Teachers today and be sure to reference our Khanmigo for Teachers Quick Guide as you’re getting started!

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21 Best Task Management Tools for 2024

• 24 min read

The market for task management tools is changing quickly and there are more and more new, interesting tools to try out. As the tendencies that govern the choice of tools are also evolving, it’s crucial to live up to users’ expectations and deliver efficient solutions. To make the choice a bit easier, we’ve prepared an up-to-date list of the best task management tools for the year 2022!

Why Is Task Management Important?

According to statistics, “only 18% of people use a time management system, leaving the rest 82% of the population without a proper time management system .” That, in turn, leads to poor work performance and wretched work-life balance.

Task management is important to keep you healthy and satisfied. It’s one of the most significant skills. Proper time management can help you save time and money, minimize stress, set short- and long-term goals, and achieve your plans faster and better.

Task management lets you stay on top of your work and make sure that whatever needs to be done is done on time and as planned.

Task management software refers to digital tools designed to help individuals and teams organize, track, and complete tasks efficiently. It plays a crucial role in enhancing productivity by providing a centralized platform for planning, monitoring progress, and collaborating on various tasks and projects.

In this day and age, you don’t want to rely on whiteboards or sticky notes. They are useful, indeed, but you’ve probably already found out they are not all that reliable. To make your daily work easier and be able to fully focus on your duties, you need software that you can rely on.

Why Should You Use Task Management Software?

In today’s world, effective task management requires adoption of technology and automation. While writing your tasks with pen and paper may be great and actually can help release dopamine when you cross things from your to-do list , it may not be enough for complex projects, larger teams

Take a look at all the benefits of using a good task management software:

• Efficient categorization and organization of tasks.
• Clear overview of workload, priorities, and deadlines with intuitive interfaces for easy task management.
• Better collaboration and communication in shared project spaces and advanced team collaboration features.
• Real-time updates to keep everyone on the same page.
• Time tracking features help to stay on track, meet deadlines, and allocate resources and time effectively.
• Breakdown of complex projects into manageable tasks allows you to set achievable milestones and prevent work-related stress through strategic planning .
• Work automation for all team members helps to improve business processes in the company.
• A unified platform for all your work (or personal) commitments.

Remember that every industry has different and unique gains from using dedicated task management software, and the list might go on and on. However, good task management software helps increase productivity and is a tremendous aid in task prioritization.

How to Choose the Best Task Management Software?

The market is full of project management software, and it can be hard to choose the perfect one. Different people have different needs.

There are, however, things to consider. Take a look at the 4 elements that are a must in every best task management tool.

1) Features and Functionality

The core features are what sets each task management software apart. You need to opt for those features that are a must for good task management, such as task creation, due dates, priority settings, task scheduling, and time tracking.

Don’t forget about the intuitive user interface—a good UI/UX enhances productivity by making it intuitive for users to navigate and use the tool.

2) Collaboration and Communication

Each software facilitates team collaboration, although in different ways. This could involve features like comments, file sharing, chat, and real-time updates that enhance communication within a team.

Your chosen task management solution should allow your team and stakeholders to communicate on the task progress so you can facilitate work and work on possible challenges and obstacles.

3) Flexibility

Managing tasks is easier when you can do it the way you like. Look at these features to have full flexibility:

• Cross-platform availability to access your tool across different devices and operating systems..
• Integrations to connect the task management system with your favorite apps for automation.
• Customization to organize tasks however you need and adapt the tool to your needs.
• Task templates or project templates for quicker task organization.

Opt for free plans and trial periods so you test different task management software options before you decide to buy one. Also, ensure you can afford the tools.

You can also try free task management software if you don’t have any specific needs.

The Best Task Management Tools for 2024

Modern task management tools all have different features, although similar, may not be suitable for all types of business (usually are, however). They may fall into various categories and have slightly differing purposes.

Here’s a comprehensive list of task management software options that are most convenient, have all the necessary features, and are most liked by customers. Let’s dive in!

1. TimeCamp Planner

What can you use TimeCamp Planner for?

TimeCamp Planner is a two-in-one tool that lets you manage tasks and communicate with your team members in real time without the need to use multiple apps. An undeniable asset of TimeCamp Planner is the perfect integration of the task management feature with the communication platform. While chatting, you can convert a message into a task card with just one click and go back to your conversation once you’ve completed the card. On top of that, each task card has its chat window where you can discuss related topics or share the progress and go back to the message history whenever you need.

Key features :

• A user-friendly, intuitive interface with no steep learning curve makes it easy to move around the app.
• TimeCamp Planner offers simple solutions with rich visualization features— a digital planner with a calendar, a Gantt chart with a timeline, estimates, a board view, Kanban boards, and to-do lists .
• You can set start and due dates, assignees, and estimates, quickly make a video call, or organize a team meeting to monitor project progress.
• Project chats and individual conversations, notifications with @mentions, file sharing, chatting directly in a task, or making a video call.
• The free plan offered by TimeCamp Planner also helps in daily collaboration with your clients, allowing you to invite up to five guests from outside your organization and give them access to particular spaces.
• Other features include tags, checklists, recurring tasks, custom task statuses and priority levels.

Integrations and availability : TimeCamp Planner is extremely intuitive and the interface is user-friendly, so you don’t have to worry that the onboarding will take a lot of time. It comes with many useful add-ons, such as calendar synchronization, recurring tasks, integrations with Google Drive, Gmail, and Dropbox, and many more. Planner is available for all platforms.

Pricing : The free plan is available for up to 5 users; the Pro plan costs $2.99 per user per month, billed annually ($3.99 billed monthly).   All features you can test during a 14-days free trial.

Use TimeCamp Planner to keep project management under control

Discover comprehensive features tailored for every stage of team collaboration.

What can you use ClickUp for?

ClickUp is a productivity app that offers advanced task management features. You can create your views, and there are plenty to choose from: a list, a board, a box, a calendar, and a Gantt chart view. Thanks to the last one, it can be used to manage not only individual tasks but also roadmaps. Spaces can also be customized with the possibility to choose different task priorities, fields, tags, add multiple assignees, time tracking, and estimates.

The tasks that you’re actively working on can be minimized in your tray and so you won’t need to open a new window tab to access them. All your tasks are gathered in a convenient inbox, which gives you easy access to what you have to work on next and what you’ve already finished or delegated.

Apart from task management, Click Up also facilitates team communication. You can open a conversation view and use it to discuss something with your team or, for instance, manage sprints. All those who want to participate can be added as watchers and get notifications for updates.

• The Everything view allows you to see all your work in one place.
• You can group and organize tasks, projects, teams, and departments.
• You can customize tasks—assign tasks, automate them, and customize with ClickUp apps.
• 15+ views for different work styles.
• Team collaboration features.
• Real-time tracking of work with reports.
• Simple time tracking.

Integrations and availability : ClickUp offers plenty of integrations with almost all third-party apps, including TimeCamp time tracking . There are also templates and API, so you can better customize workflows. It’s also available all platforms.

Pricing : ClickUp offers a free forever plan with limited functionalities and storage. Unlimited Plan with all features is $7 per user per month, and Business Plan is $19 per user per month.‍‍

3. ProofHub

What can you use ProofHub for?

ProofHub is an all-in-one project management and team collaboration software that helps teams and businesses of all sizes stay in ultimate control of their tasks, projects, and communications.

You can create to-do lists for simple task management or switch to Kanban boards to create custom workflows for a more agile approach to managing your tasks. You can create tasks with deadlines and assign them to individual team members, break them into subtasks, add comments, and attach files to them for more clarity.

With ProofHub, planning your projects becomes quick and easy thanks to the powerful Gantt chart feature. There’s an in-built chat app that brings all your team communications under one roof. You also get a dedicated space for real-time discussions—simply create a discussion topic, add people to it and you can carry out your collaboration seamlessly.

ProofHub simplifies the review and feedback-sharing process with its easy-to-use online proofing tool. You can share creative files for review, the decision-makers can review and annotate using markup tools, and add comments.

One of the most exciting features of ProofHub is the custom reports. You can select parameters of your choice to manage your resources and projects in the most efficient possible manner. You can even track time using an automatic timer in ProofHub and keep an eye on your productivity. The time data gets stored in timesheets, which you can use to track the number of hours spent working on tasks.

Integrations and availability : ProofHub integrates with third-party apps like Google Drive, OneDrive, Dropbox, Box, and more to give you a central place for accessing all your data scattered across different platforms. Plus, the real-time notifications allow you to stay updated on everything that your team members are doing in ProofHub. It’s available for web and mobile.

Pricing : Unlike most of the popular apps in the market, ProofHub offers simple, no per-user pricing. You get the Essential Plan with all the basic features at $45 per month, whereas the Ultimate Control plan with all the features, unlimited users, and unlimited projects is available at $99 per month.‍

What can you use Quire for?

Quire is a Kanban tool for efficient task management, which will help you organize your workflow and stay productive. It’s also a good team collaboration tool.

You can give each of your boards a name, for instance, according to the project’s subject. Then, you can go on to adding tasks, assigning them to team members, setting deadlines, and so on. Tasks can be easily moved on the board by drag and drop and sorted intuitively, for example, by assignee, so that you get easy access to what you’re looking for.

Quire also facilitates communication with the instant messaging option. Your multiple projects can be shared with clients by simply sending an invitation link so they can access them without signup. This task tracking tool comes with a mobile app which makes it easy to use on the go.

Integrations and availability : Quire is available for web and mobile apps.

Pricing : Quire offers four plans: Free—for individuals or teams just getting started with Quire and need to keep track of their work; Professional – for small teams that need to visualize their work in one place ($10.95/member/month); Premium—for growing teams or companies with cross-functional teams and more complex workflows ($18.95/member/month); Enterprise—for enterprise-grade corporates that need ultimate management, security control and support ($24.95/member/month).

What can you use Asana for?

Asana is a work management platform that helps to stay focused on goals and daily tasks to grow your business. It’s a versatile project management software for all teams, including those working with agile methodology.

With Asana, it’s very easy to manage your workload. It displays all your tasks for a given day on your list for easy reference. You can put them in the order in which you want to work on them and organize them into sections to structure your time even better. Tasks can also be tagged, for instance, according to the time you might spend on them. All new notifications are displayed in a convenient inbox, so you can go back to them whenever you need them and reply to them if you wish.

That’s how your task management is organized in Asana. But this task tracking tool is also useful as a reference for a more comprehensive view of each project. Tasks are displayed on Kanban boards, which makes it easy to manage the workflow and follow the progress. On top of that, you can also access a Gantt chart view and plan a roadmap for your team.

It also takes care of your communication—team members can add comments to tasks if they want to share progress or discuss potential issues

Integrations and availability : It offers a range of templates for popular projects that you can use and gives you the possibility to create your custom templates. The templates are reusable, so you can refer to them whenever you begin a new project to make sure the processes in your company are uniform.

Asana is integrated with a variety of tools to increase productivity or track the time you spend on different tasks.‍

Pricing : The basic plan, which is mostly useful for individuals or small teams, is free. Teams that need more advanced task management features can choose between the Starter option for $10.99 per user per month and the Advanced option for $24.99 per user per month. For additional security, control and support, there is an Enterprise plan, which is priced individually.

What can you use Trello for?

Trello is an intuitive task management app, which improves collaboration and facilitates project management. It’s often associated with its ease of use and simplicity. You can use it for classical work with the Kanban process or to organize tasks.

Trello helps you organize the workflow on Kanban boards and to-do lists so that it’s easy to prioritize and stay in control of your duties. The interface is user-friendly but it doesn’t mean it only offers the basic feature. In fact, it’s just the opposite. It makes complex features easy to use to help you stay productive, without the unnecessary clutter that could get you confused.

A useful activity feed, which features all actions that have occurred on the board since it was created keeps you in the loop for what’s going on in your project or team. Trello also makes it very easy to search through the app, with filtering options and labels that you can customize according to your own needs as well as those of your team.

Integrations and availability : In the free version, you can choose unlimited power-ups per board from a variety of available ones. You can also check TimeCamp integration with Trello for powerful time tracking and rich productivity reports. Trello is available for web, desktop, and mobile devices.

Pricing : The available plans include a free basic option with limited team boards and power-ups, or you can subscribe to one of the paid plans—Standard at 6USD per user/month, Premium at $12.50 USD per user/month, or Enterprise at $17.50 USD per user/month.

What can you use Monday for?

You can use Monday as a visual task management tool too organize tasks in a simple way, collaborate with your team, and improve task assignments.

Monday is a Kanban app and one of the best tool for task management that will help you stay on top of your work and collaborate with your team better. It offers a variety of templates that you can customize according to your needs and preferences.

You can easily track the progress and timeframe of tasks thanks to intuitive Kanban boards, but not only—but you can also choose a Gantt chart view, which gives you greater control over the projects and the stages to come, as well as more planning possibilities.

Monday keeps you up to date with what’s going on in your project or team with a weekly overview of all assignments set for the coming week. This feature makes it easy for you to come back on track after the weekend and not waste your precious time.

Integrations and availability : Monday offers numerous integrations with the most used and popular apps. Monday is available for all platforms.

🧩Check out TimeCamp integration with Monday and improve your time management!

Pricing : Monday is free for two seats. There are four pricing plans: Basic at €12 seat/month, Standard at €14 seat/month, Pro at €24 seat/month, and Enterprise with custom pricing.

What can you use Flow for?

Flow lets you organize all your team’s work, projects, and tasks in one collaborative workspace. You can flexibly manage your tasks by organizing them as lists or cards. It’s a universal task management software for teams of all sizes.

In Flow you can plan work thanks to project timelines, which allow you to use drag and drop to change the start or end date of any project. Each task can include subtasks as well as notes and comments. All your tasks and projects are displayed on a dashboard and included in a weekly or monthly schedule, which certainly helps to get organized.

Flow projects can be linked to Slack channels so that you get automatic updates on project activity and can create tasks with /flow commands. You can create as many Teams as you wish and mark tasks as private or public. Alternatively, you can also grant different user permissions if you want to restrict access to some data.

Integrations and availability : you can integrate Flow with several popular apps directly or with your chosen app with Zapier. Flow is available for the web, desktop (macOS, Windows), and mobile apps.

Pricing : Flow offers different pricing plans, both of which are cheaper if paid annually: Basic at $8 per user/month, Plus at $12 per user/month, and Pro at $18 per user/month.

9. Artwork Flow

What can you use Artwork Flow for? 

Artwork Flow is an AI-powered task management platform custom-built for label management and compliance. With a rich toolkit comprising workflow automation, resource management, and proofing features, Artwork Flow helps leading enterprises around the world manage their time better and get to market faster. 

Key features:

• Prioritize tasks, track deadlines, and effortlessly complete projects on time. 
• Build complex workflows at scale using an industry-leading workflow automation feature.
• Follow projects end to end with a visual workflow builder, Gantt charts, and automated notifications. 
• Identify bottlenecks and resolve them instantly to avoid hold-ups. 
• Stay ahead with real-time collaboration and review features such as an in-app chat, comments, checklists, and more. 
• Create custom rules while reviewing creatives to automate and speed up the approval process. 

Integrations and availability: 

Artwork Flow integrates with tools you use everyday including monday dot com, Slack, Teams, Illustrator, and more. With real-time notifications on email and other applications, Artwork Flow keeps you posted on the progress of your tasks at all times. 

Artwork Flow’s free forever plan accommodates up to 3 users and has limited collaboration features. It also has a Professional plan priced at $39 per user per month and an Enterprise plan with flexible task management features and custom pricing based on requirements.

10. Todoist

What can you use Todoist for?

Todoist, as the name suggests, is a to-do list app, which makes it easy to plan your time effectively. This task management software is best for organizing your work into to-do lists in a simplistic manner.

Todoist is simple task management software. It’s very easy to use and allows you to create a new task, add a due date, and define priority with one click. You can assign tasks to one of your projects and add labels or filters. You also have the option to share your project with your colleagues and collaborate on it.

It’s very easy to review all your tasks added for a given day or the next 7 days. If you want to find a task quickly, you can use the search box at the top.

This task tracking tool has a very efficient notification system. Reminders are set automatically once you pick a due date and time for a task. You can receive push notifications or email reminders. You can change the default reminder settings to choose how much time before the due date you want to receive an automatic reminder or which channel you wish to choose.

Integrations and availability : Todoist integrates with some of the most popular productivity and project management software. It’s available for web, desktop, and as a mobile app. You can also use it with your wearables, and as email or browser extensions.

Pricing : The free plan offered by Todoist is best for small teams, as it allows access for up to 5 people per project. Other paid plans include Pro at $5 per user/month and Business at $8 per user/month.

What can you use Wimi for?

Wimi is an efficient project management app that helps you gather all your team members on one platform. It’s one of the best collaboration tools.

With Wimi , all your tasks are organized within shared projects. It lets you arrange your tasks within workspaces and communicate with team members in real-time. Tasks can be easily managed and categorized. You can add comments and receive updates to stay up to date with every task.

All the workload is included in a project calendar, with key milestones and deadlines for each project. Wimi also offers the feature of audio and video calls as well as screen-sharing options, which make communication even easier and more effective.

Integrations and availability : integrations are available but not for all subscription plans. You can integrate Wimi with other apps via Zapier. You can also use the API for custom solutions. This task management platform is available for web and as a mobile app.

Pricing : Wimi offers a free 14-day trial. Pricing depends on the plan and modules you choose and varies significantly with features. For more details, make sure to check the official website with pricing plans for Wimi.

12. Bitrix24

What can you use Bitrix24 for?

Because of its advanced features and scalability, Bitrix24 is best for managing complex projects and for project managers with larger teams. It’s also helpful in better resource management.

Bitrix24 is one of the best tools for task management—a social enterprise platform that helps you handle many aspects of your daily operations. It offers a whole range of project management features, such as to-do lists and task dependencies for efficient workload management.

As an alternative to to-do lists, you may want to organize the workflow using Kanban boards. On top of that, you can also benefit from advanced reporting options and Gantt charts for a more global view of your projects.

The tool also facilitates communication and allows for email-to-task conversion and collaboration in real-time with a communication platform.

Integrations and availability : you can add new functions and features to your Bitrix24 account from the Marketplace for a more streamlined workflow. Bitrix24 is available for all platforms.

Pricing : Bitrix24 is free for unlimited users. The plan includes most of the features, however, in a basic scope. You can use the task and project management features and communicate with your teammates. The lowest paid plan is Basic at US$ 61 per organization/month/billed monthly.

What can you use Nifty for?

Nifty is a tool that makes project management easy and effective. Apart from task management it also enables real-time communication.

In Nifty , each project has several sections, such as milestones, tasks, discussions, docs, and files, thanks to which it’s very easy to navigate between them and find what you’re looking for. When it comes to task management, you can choose between a timeline view, a swimlane view, and a master overview across all projects in your organization. Your tasks are arranged on a Kanban board, but you can also use a list view if you prefer.

Team members can also track the time they spend on tasks to control their billable hours. Useful time logs give insight into the timeframe of each project. Thanks to that, you can keep an eye on your entire team’s workloads.

Integrations and availability : Nifty is available for web, desktop (Windows, macOS), and mobile devices. It integrates with all apps via Zapier. You can also use the API to build your own integrations.

Pricing : Nifty is available for free for individuals and small teams. If you’re looking for more advanced features, you can choose from the four paid plans: Starter at $5 per member, per month, Pro at $10 per member, per month, Business at $16 per member, per month, or Enterprise with custom pricing.

What can you use Wrike for?

Wrike excels in project management, offering features like task organization, collaboration, and detailed analytics to enhance productivity. It’s a good task management software that provides a centralized platform for efficient communication and workflow optimization.

Wrike is a project management tool that helps work smarter. The tool facilitates task management with customizable dashboards and workflows, which give a clear view of the work progress and help better organize your time.

Wrike offers an interactive Gantt Chart to optimize planning and keep track of all project stages. To better manage the workflow, you can create templates that will help you standardize project processes across the organization, therefore saving you time.

The interface is flexible, with a variety of views and a dashboard for status updates. Projects can be broken down into smaller tasks for which you can define dependencies and plan resources.

Integrations and availability : You can connect Wrike with almost any app and use the API for more personalized experience. This task management software is available for all platforms.

Pricing : Wrike offers a Professional plan for 5, 10, or 15 users, which comes to $9.80 per user per month (billed annually), and a Business Plan for 5-200 users which costs $24.80 per user per month and offers more advanced features. There are also tailor-made plans for marketers, professional services, and enterprises with individually calculated prices.

15. Taskworld

What can you use Taskworld for?

Taskworld is collaboration software that makes task management and communication effective. It helps o effectively create task assignments and collaborate with everyone across teams and departments.

The work in Taskworld revolves around workspaces, which are your team’s collaboration space. That’s where they can manage tasks by accessing them with due dates and checklists. Tasks can be updated simultaneously in multiple projects for greater comfort. If you add someone as a follower to a given task, they will get updates even if they are not assigned to it.

You can use channels for team messaging and performance reports for real-time feedback and reporting. Thanks to that, you can see how productive you’ve been and how many tasks are still waiting for your action.

On top of that, each project’s progress can be visualized in a timeline, which can help anticipate potential progress and plan the workflow accordingly.‍

Integrations and availability : Taskworld offers numerous integrations with other tools and with their open API. It’s available for all platforms.

Pricing : Taskworld task management software is available for free for up to 3 users. Or you can choose to subscribe for Premium plan at US$11per user/month, Business plan at US$19per user/month, or Enterprise wih custom pricing.

16. Basecamp

What can you use Basecamp for?

Basecamp is task management software helpful inproject management and collaboration. It keeps teams organized, facilitates communication, and streamlines workflows.

Basecamp is a collaboration tool that lets you break up your work into separate projects that contain everything you need. All the people involved in a given project have easy access to discussions, files, tasks, and important dates.

Each project includes a message board, a to-do list, assigned tasks, a schedule section, docs and files, and a group chat. You can also create recurring questions for easy reference for every team member.

Basecamp has an efficient notifications system, whereby you can choose when you want to be notified about activities within your multiple projects. You can set 24/7/365 availability or select particular days and hours. When you need to focus, simply pause notifications and work on your task.‍

Integrations and availability : Basecamp task management software is available for web, desktop (Windows, macOS), and mobile (iOS, Android). It also offers several integrations with the most popular tools for productivity.

Pricing : To use Basecamp, you need to choose one of the two pricing plans: Basecamp at $15/user per month or Basecamp Pro Unlimited (best for larger teams) at $299/month, billed annually.

What can you use Jira for?

Jira is a software development tool willingly used by agile teams to plan and track progress. It has all the components necessary in agile methodologies.

With Jira task management software, you can create projects and use them as group issues that can be configured according to different aspects, such as teams, business units, products, or streams of work.

You can create your own, custom workflows to track tasks and have a clear overview of the project that you participate in. It can be implemented for simple projects, but also more complex ones—you simply choose the features you want to use in a given case.

Jira makes it easy to prioritize the team’s work. It’s particularly often used by software development companies as it makes it easy to plan sprints and distribute tasks across members of software teams.

Integrations and availability : Jira is available as a cloud solution. You can also choose numerous add-ons from the Atlassian marketplace to create customized workflows for efficient project management.

Pricing : Jira offers fully functional trials of the cloud products and plans. Cloud Standard can be trialed for 14 days, and Cloud Premium/Cloud Enterprise can be trialed for 30 days. Free plan is available for up to 10 users; other plans include Standard at $8.50/user/month, Premium at $16/user/month, and Enterprise plans are also available with custom pricing.

18. MeisterTask

What can you use MeisterTask for?

MeisterTask is an online management tool for teams, used to organize and manage tasks in a customizable environment that adapts to individual needs. It’s best for simple task management.

In MeisterTask , with the Kanban project boards, teams can easily streamline workflows and stay productive. MeisterTask is easy to use and tailors to the needs of a particular team. Thanks to the Kanban-based task management boards, teams can work together and get insights into project progress.

You can link tasks based on various dependencies for yet more clarity and automate certain activities. MeisterTask offers a built-in time tracking feature to let you track how much time everyone spends on tasks and increase productivity.

Integrations and availability : You can integrate the tool with various other apps, such as Gmail, DropBox, GitHub, and many more. You can also use the Meister Suite with MindMeister (app for project planning and brainstorming) and MeisterNote (a tool for projects and documents). MeisterTask is available for web, as a mobile version, for iOS, Android, Mac, and Windows.

Pricing : The basic plan is free and can be used for simple task management. The free version is available with core task management features for single users. Pricing starts at €13.50 per user/month.

What can you use Chanty for?

This tasks management tool is a robust communication and collaboration tool that lets your team stay together and easily work on projects in one platform.

Chanty is a great task management tool, and one of the key features is an all-in-one collaboration platform. It. enables to manage tasks effectively thanks to a built-in task manager.

All the tasks can be assigned by people and filtered by status, dates, or members like the project manager. Chanty is good for smaller and more complicated projects because the Kanban board gives the possibility to prioritize tasks, schedule tasks, and team collaboration.

This task management software also allows you to communicate with your team via chat, or video conferencing, or task discussion.

Integrations and availability : Chanty is available for the web, and desktop (macOS), available to download from the Microsoft Store, for Debian, and for Fedora. You can also get it for mobile. This task management software offers integrations with some of the most popular productivity apps.

Pricing : There are two plans: free plan is for teams with up to 5 members, and business plan, which starts at $3 per user, per month, and includes additional features and unlimited members.

20. TeamWork‍

What can you use TeamWork for?

TeamWork has all the advanced task management capabilities you need to manage projects at all levels. It’s useful in resource management and can help you prioritize tasks.

TeamWork is another one of the best tools for task management. It is a task management app with a variety of key features, which enables organizing tasks, task planning, making a to-do list, and team management.

A platform offers project templates, which are very useful, especially with recurring tasks. Kanban board view shows progress and upcoming tasks, so complex projects would always be under control. TeamWork has a time-tracking feature, too, which makes team collaboration more effective.

Integrations and availability : TeamWork is available for mobile apps and for the web. It has several integrations with other work management software.

Pricing : TeamWork has different pricing plans. They all differ in functionalities and the purpose of your task management. Pricing starts at €8.99/user/month (billed monthly). An app offers a 30-days free trial too.‍

What can you use nTask for?

nTask is a versatile tool that is great for keeping your projects organized, tracking progress, and ensuring effective communication within your team.

nTask is a simple online task management software for managing individual and team tasks. An app is dedicated for personal and professional use, no matter if you are a project manager, student, or freelancer.

nTask enables you to manage projects, set recurring tasks, delegate tasks, make a to-do list, share files and comments, and has the feature of time tracking. As a user, you can see multiple task views, task lists, and a task board in one intuitive platform. Use nTask as a basic task management tool or as quality task management software.

Integrations and availability : nTask smoothly integrates with other apps. It’s available as a web app and for mobile devices (Android, iOS).

Pricing : nTask offers plans: Premium at $4/month, Business at $12/month, and Enterprise with custom pricing.

22. ProProfs Project

What can you use ProProfs Project for?

ProProfs Project is an online task management software that works as a centralized platform for all your business activities. It gives you a 360° visibility of your projects.

ProProfs Project is a great task management software, which works online. It allows you to organize projects, assign tasks, track progress, collaborate, create reports, and much more. ProProfs Project has a project calendar, Gantt charts, time tracking, and invoicing. This task manager tool makes team collaboration easier.

It’s also a good visual project management software. With capabilities like time tracking, project templates, and detailed reports, it provides a comprehensive toolkit for efficient project planning.

Integrations and availability : ProProfs task management software ProProfs Project offers integration capabilities. You can seamlessly connect it with other apps and tools to enhance your workflow. You can use it on web browsers, making it convenient for both Windows and Mac users. Additionally, ProProfs Project offers a mobile app that enables you to manage your projects on the go through iOS and Android devices.

Pricing : ProProfs Plan offers only one pricing plan: $49.97 per month with 20% discount if paid annually.

The Challenges of Using Task Management Software

Even though it automates work and makes life easier, implementing task management software may pose some difficulties.

Here are a few examples of the most common challenges:

• Even some of the best task management software may have a steep learning curve, and it can be difficult to move around the software.
• Too many features or lack of some of the important task management capabilities.
• Some teams resign from using tools because they are too cloggy, have too many issues, and are problematic in use.
• One common hurdle is resistance to change. People might be accustomed to their existing workflows, making it tough to convince them to switch.
• Integration issues can also pop up. If the new software doesn’t sync seamlessly with existing tools, it can create confusion and disrupt the workflow.

However, these drawbacks don’t outweigh the setbacks. If you choose the right task management software, you won’t meet any of these drawbacks on your way.

How to Overcome These Problems?

You can take three easy steps that can help you solve the above problems. First, is to communicate with your team . Let people know about the task management software you’ll be using and how they can integrate it with their favorite tools.

Choose task management software that corresponds to your business needs . But also, opt for tools that have high reviews online and are recommended by other users and organizations.

And lastly, provide training so your team knows how to use the system. You can even include a document with the task management software FAQs. Don’t forget about your stakeholders and all people involved in your projects. They should have all the details to know how to access projects.

What Is Your Favorite Task Management Software?

How do you use task management software? What are your favorite tools and features?

Remember that a good task management tool serves as your digital ally, streamlining workflows, enhancing collaboration, and ensuring no task slips through the cracks. In a fast-paced world, embracing these tools not only boosts productivity but also frees up valuable mental space for creativity and innovation.

So, why settle for chaos when you can orchestrate your success with the harmony of task management software? Cheers to organized triumphs! 🚀

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Wilson College Online Blog

Special education provides opportunities for individuals with learning challenges to prepare for the future. In the 2022-2023 school year, special education programs under the Individuals with Disabilities Education Act (IDEA) helped address the learning needs of 7.5 million students with disabilities aged 3-21, according to the National Center for Education Statistics (NCES).

Technology, particularly artificial intelligence (AI), offers the potential to optimize education. AI in special education can provide additional advantages for both students and teachers—from handling administrative tasks like grading and scheduling to enhancing personalized learning and adaptive testing. Opinions on AI’s impact in K-12 education can vary. According to Pew Research Center, 25% of teachers believe AI does more harm than good, 32% see a mix of benefits and drawbacks, and 35% remain uncertain. 

As AI continues to grow in use and influence, what should individuals exploring pathways to creating more accessible learning environments know about AI in special education? Earning a bachelor’s degree in special education is a solid starting point to understanding about the applications, tools, and benefits of AI in education.

How Is AI Used in Education?

AI can foster personalized learning experiences and provide vital support to educators. Through advanced algorithms and machine learning, AI can help teachers tailor educational content to each student’s needs. This level of personalization is particularly important in special education because it enhances the learning experience for students with special needs by adapting materials to their strengths and weaknesses, promoting inclusivity and effectiveness. 

AI-driven communication tools also facilitate better interactions, significantly improving the educational experiences and quality of life for these students. In addition to aiding students, AI can provide administrative support to educators by automating routine tasks and generating reports efficiently. This support allows teachers to focus more on direct instructional activities and personalized student engagement. It empowers educators with tools to deliver a more personalized educational experience, helping students achieve independence and confidence in their learning journey. 

6 AI Tools for Special Education Teachers and Students

AI in special education bridges gaps in learning and communication and empowers teachers to create more inclusive and effective learning environments. Here are diverse ways AI tools can help special education teachers and students.

1. Adaptive Learning

Adaptive learning tools identify areas where students need more help and where they excel, aiding teachers in planning effective lessons. They track progress, set goals, and offer hints and help when students struggle. Teachers can use adaptive learning tools to provide customized resources and activities to meet each student’s unique needs. 

For example, if a student struggles with adding fractions, an AI tool may offer additional practice problems. Customizable interfaces are particularly beneficial for neurodiverse students and those with various physical abilities, ensuring that all students have access to effective and personalized education.

2. Intelligent Tutoring

AI-powered tools, such as intelligent tutoring systems and virtual assistants, provide custom instruction and feedback. These tools allow students to progress at their own pace and focus on areas needing improvement. AI platforms adjust the difficulty level of assignments based on student progress, ensuring a challenging yet achievable learning experience.

3. Virtual Assistants and Chatbots

AI introduces interactive learning companions, such as virtual assistants and chatbots, that engage students in personalized dialogues, offering real-time feedback and guidance. These tools often include gamification elements to increase engagement. Additionally, socially aware AI tools with emotional intelligence can create safe spaces for children to practice communication skills and build confidence.

4. Webpage Interactions

Integrating accessibility features into lesson plans can assist students who struggle with visual content. AI tools can help students navigate and understand webpage structures through auditory feedback. Additionally, voice-activated AI assistants, such as Apple’s Siri and Amazon’s Alexa, use spoken dialogue models for interaction.

5. Task Automation

AI enhances administrative efficiency in special education by automating routine tasks, such as grading, attendance tracking, and scheduling. Through automation, educators can focus more on direct instructional activities and personalized student engagement. AI systems can grade multiple-choice questions, provide initial essay assessments, and generate reports efficiently.

6. Individualized Education Programs

AI tools can streamline the creation of individualized education programs (IEPs), which are legal documents crucial for supporting students with special needs. These documents require collaborative efforts between educators and families and are time consuming to write. AI can help simplify the writing process, freeing up educators to better support their students.

Benefits of AI in Special Education

AI-driven communication tools can enhance interactions, improving the educational experiences and quality of life for students with special needs. By bridging communication gaps, AI can make education more inclusive and effective, transforming how educators teach and students learn. These personalized and interactive experiences have the potential to help students and teachers overcome educational challenges, creating a richer learning environment.

By automating routine administrative tasks, educators can focus more on teaching. This allows teachers to spend more time on direct student engagement and personalized instruction. AI applications can also streamline the assessment process by providing timely feedback and enabling targeted instructional strategies based on real-time analysis of student performance.

Integrating AI into education can help address the growing digital skills gap, enhancing students’ digital literacy, critical thinking, problem-solving, and creativity. This preparation is crucial for future job demands.

Make a Meaningful Impact in Special Education

Special education is rich with innovation and promise. Educators have an opportunity to impact the lives of students with special needs using AI in special education environments. They can improve their skills and credentials by earning a Bachelor of Arts (B.A.) in Special Education degree from Wilson College Online . 

Learn how enrolling in the B.A. in Special Education program, taught by real practitioners and educators, can help prepare you with advanced skills to create deeper, more inclusive experiences and help students achieve independence and confidence.

Recommended Readings

What Can You Do With a Master’s in Special Education?

4 Special Education Careers

How to Get a Special Education Certification

Education Week, “The Pros and Cons of AI in Special Education”

EDUCAUSE Review, “3 Ways AI Can Help Students With Disabilities”

Edutopia, “Using AI to Save Time and Reduce the Workload When Writing IEPs”

Google, “Let’s Get Personal: Adaptive Learning Tech and Education”

Leadership Magazine , “Leveraging AI in Special Education”

LinkedIn, “How AI Is Revolutionizing Special Education”

National Center for Education Statistics, Students With Disabilities

Pew Research Center, “A Quarter of U.S. Teachers Say AI Tools Do More Harm Than Good in K-12 Education”

World Economic Forum, “The Future of Learning: How AI Is Revolutionizing Education 4.0”

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Turn complexity into clarity.

Within all the note taking is the actual knowledge you need. MindManager helps transform ideas into interactive visual maps that make information easy to understand.

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Dan Ryan, Director, University of Buffalo

Mind mapping for students made simple

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Organize information in the classroom

Organize and structure, capture content from anywhere, sync with your online storage, excel data mapper, dynamic views, cross-platform co-editing, publish and share your work, engage your class with slides, modern topic info style.

Gain greater flexibility over the way your information is displayed. With a fresh new design, the new topic info style is clearer, concise, and customizable.

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Who is eligible for this plan.

• Current students, staff, faculty, and alumni in the US and Canada.

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• You will be asked to confirm your eligibility via the Proxi.id Verification Service using either your university credentials or another approved method as required by Proxi.id. (Please see list below.)

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• If the verification process doesn’t work using the Proxi.id Verification Service, please submit a request with proof of current academic status at https://www.proxi.id/submit/ .
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Is your PC slowing down? Here’s how to find the problem

When it comes to PCs, most users expect a reliable and lag-free experience. The boot up process takes only seconds, programs open almost without delay, and videos run smoothly. But every now and then, there’s sand in the gears: the PC crashes without warning or copying files takes minutes.

In most cases, it’s not the software but the hardware that’s responsible for the drop in performance. But where the bottleneck is located cannot be determined right away. Is a memory module defective or is the CPU overheating? Is the hard disk or SSD working at its capacity limit? Or is the application simply slow because it’s pulling data from the internet?

If your PC is slower than usual, you can find the issue by using special tools that display the current performance of the individual components. Read on to learn more.

Further reading: Is your laptop slow? Try these 9 things before you give up

Using the Task Manager tool is a good starting point

The Windows task manager displays data and statistics on the most important PC components clearly and graphically. In case of problems, this system program is your first port of call.

The Task Manager is a useful tool for performance control. Microsoft has revised and upgraded the program considerably in recent years.

To call up the task manager, press the keys Ctrl>Alt>Del and select Task Manager (you can also alternatively type task into the Windows search window). In the app, click on Settings at the bottom left and activate the option Always on top .

Now switch to the Performance tab and open the CPU, Memory, GPU, Ethernet, and/or WLAN tabs in turn. Keep the tab open and work as usual on the PC and observe the information of the components. If they are permanently above 80 percent, then there’s something wrong here.

Keeping an eye on the CPU with Core Temp and performance monitoring

The freeware Core Temp shows the current temperatures of the individual CPU cores.

If your computer crashes again and again or runs noticeably slower, the cause is often an overheated CPU. The trigger can be a badly fitted or malfunctioning fan. The processor’s protection circuit reduces the clock frequency as soon as the temperature rises sharply. If this is not enough, the CPU is deactivated to prevent damage and the PC switches off without warning.

So you’re going to want to check the temperature of the processor with the help of Core Temp . The freeware offers a constantly updated database with all older and current CPU models from AMD and Intel and displays their data after starting. It also calls up the individual core temperatures and displays them on the tool interface and at the bottom of the taskbar.

The program window shows the maximum permissible CPU operating temperature at Tj. Max and the current temperatures below it. If these are permanently above 80 degrees, there’s probably a cooling error. Now you’ll want to look inside the computer to see if the fan is spinning and is firmly seated on the processor.

Windows performance monitoring tracks the percentage of processor time required for a thread in the graph (shown below).

If the PC is simply doing its tasks too slowly, this may also be due to the CPU. In this case, observe the utilization curve in the task manager. Another helpful tool is Windows’ performance monitoring, which you can call up by entering perfmon in the search field. After starting it, open Performance > Monitoring tools > Performance monitoring in the left column.

Now a constantly updated diagram appears showing the processor time at the bottom. This value indicates how much time the CPU needs to execute a thread. Thread here means certain program actions, i.e. in word processing for text input, for saving, for printing, and so on. The less processor time the CPU has to spend to execute a thread, the better. If the value in the performance monitoring is permanently above 80 to 90 percent, the CPU is too slow and should be replaced.

Test your RAM for defects and errors

Recurring PC crashes can be caused not only by the CPU, but also by the memory components of the main memory. Defects due to production errors or overheating are by no means rare. If individual memory addresses can no longer be addressed, Windows crashes.

With Memtest you can check the built-in RAM for errors. However, the software requires some preliminary considerations. Since Windows does not allow access to memory that is already in use elsewhere, Memtest can only ever check the free RAM. Therefore it’s best to reboot the computer, not call up any other program afterwards, and just start Memtest. Since Windows moves its subsystems dynamically in the memory, the tool will sooner or later examine the entire RAM.

Memtest can examine a maximum of between two and 3.5 GBytes of contiguous memory. Therefore, look in the Task Manager under Performance>Memory to see how much memory is currently available and divide the Mbyte value by 2,000. The result is the number of Memtest instances you should open in parallel. In each of them, enter 2,000 megabytes as the memory volume. Let each instance run until a coverage of 100 percent is reached. According to the manufacturer, this will detect 95 percent of all memory errors. If Memtest encounters an error, the program stops and issues a message. In this case, it’s best to replace the memory latch.

Check the temperature and functionality of your graphics card

The graphics card can also cause crashes, especially if it is being used to capacity by a PC game. In this case, the GPU can overheat and memory errors can occur.

You can read the temperature in the task manager under Performance>GPU . Better suited than the on-board tool, however, is GPU-Z. This tool collects and displays additional information about the hardware. As a rule of thumb, the GPU should not get hotter than about 80 degrees. Otherwise, there’s a risk of hardware defects. If GPU-Z detects higher values, check whether the card fan is running and firmly seated. Whether it can be replaced depends on the graphics card itself.

OCCT can be used for a memory test of the graphics card. On the user interface, click on Test>VRAM on the left. Select the correct graphics card and the test duration. The default setting is 30 minutes, which is sufficient even for generously equipped cards. Now click on the start symbol at the bottom. If the program diagnoses a memory error, you have no choice but to install a new graphics card.

If a game only runs slowly and jerky with a low frame rate, the GPU might simply be overtaxed. This can be tested with the 3DMark benchmark, but the free demo version is very limited.

Getting to the bottom of long waiting times during copying

The tool SSD-Z reads the S.M.A.R.T. data of your SSD or hard disk and points out errors when reading or writing.

If booting Windows suddenly takes a disproportionately long time despite the SSD, you should check the data medium. Crystaldiskmark has proven itself as a speed test. The tool performs several test runs and measures the time for writing and reading data. If the values are conspicuously low, we recommend taking a closer look. Crystaldiskmark not only detects hard disks and SSDs, but can also measure USB drives and sticks.

SSD-Z is suitable for more in-depth analyses. This tool displays the technical data and the current temperature of the storage medium and also lists the S.M.A.R.T. values of the drive. SSD-Z also comes with its own benchmark, but it is less precise than that of Crystaldiskmark.

This article originally appeared on our sister publication PC-WELT and was translated and localized from German.

Author: Roland Freist

Roland Freist bearbeitet als freier IT-Fachjournalist Themen rund um Windows, Anwendungen, Netzwerke, Security und Internet.

Recent stories by Roland Freist:

• How to change what Windows does when you plug in a flash drive
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• How to compare current and older file versions in Microsoft Word

13 Best Personal Task Management Tools To Roadmap Your Projects

If you find yourself frequently missing deadlines or forgetting to accomplish tasks, it may be time to clean up your act. Personal task management tools help you get organized and stay on track. These free and paid applications make it easy to create a new to-do list, review what you have left on your plate, and mark off what you’ve already accomplished. 

Some even sync with mobile devices so you can access your tasks from anywhere. There are several benefits to using a personal task management tool. It can help you stay on top of your workload, boost your productivity, and organize your tasks into manageable lists. 

Benefits of Task Management Tools

Task management tools help individuals and teams to stay organized by creating a centralized place to track all tasks, deadlines, and progress. This helps prevent important tasks from falling through the cracks and ensures that everyone is on the same page.

By using task management tools, individuals can prioritize their tasks and ensure that they are focusing on the most important ones. This helps increase productivity and ensures that time is being used effectively.

Task management tools facilitate collaboration between team members by allowing them to assign tasks to each other and track progress. This ensures that everyone is aware of what needs to be done and who is responsible for completing each task.

Task management tools provide a way to hold individuals and teams accountable for completing their tasks. This helps ensure that deadlines are met and that everyone is pulling their weight.

Task management tools automate many of the tedious and time-consuming tasks associated with task management, such as sending reminders and tracking progress. This frees up time for individuals to focus on more important tasks and increases efficiency.

Overall, task management tools are essential for individuals and organizations to stay organized, increase productivity, facilitate collaboration, ensure accountability, and improve efficiency.

Check out the top options below to help with your personal task management and productivity. 

Format: Web, iOS, Android

While ClickUp is a cloud-based collaboration and personal project management tool that offers docs, reminders, goals, calendars, and an inbox, it is also a great productivity tool that works as an excellent personal task management platform to help you work faster .

ClickUp is a completely customizable app, and so you can tweak and edit it based on your needs to list individual tasks and your personal todo list. While ClickUp is trusted by numerous leading companies like Google, Airbnb, Uber, and Nike, it is also trusted upon by millions of users who rely on it for their day-to-day personal task management. 

Best Features:

• Allows deep and rich customizations.
• Multitaskers can save time by using Hotkeys and /Slash Commands.

“Overall, I love ClickUp and would recommend it to anyone looking to easily manage their tasks and projects.” - Capterra

• Free Forever
• Unlimited: $5/user/month
• Business: $12/user/month
• Business Plus: $19/user/month
• Enterprise: Contact sales team

2. Google Tasks

Format: Android, iOS

Google Tasks is a great personal task management app for those looking to easily manage, capture, and edit tasks anytime and anywhere. Google Tasks effortlessly syncs across all your devices and is a smart choice for professionals and multitaskers who use Google products. Google Tasks easily integrates with Gmail and Google Calendar. 

• Create tasks, subtasks, and view your to-do list.
• Set due dates and times that synchronize with Google Calendar and add emails as tasks with Gmail.

“The integration with my emails and not having to open a new software to log tasks. I also like how the data relates to involved stakeholders to track the tasks, the simple way to add them, the ability to add a description and a date in one simple click. It is a basic project management tool, without all the added features.” - G2

• Free for Android and iOS apps.
• TasksBoard is FREE and comes with premium features for $39.99/year

If you want to organize your individual tasks and stay on top of your productivity game, then Asana is an app to consider. Asana is a tremendous personal task management tool and is available as a web and mobile application. Asana will help you to categorize, organize, track, and manage your daily individual tasks. However, large teams might find it too simplistic .

• Organize personal tasks efficiently and effortlessly as lists or Kanban boards. 
• Track all your individual tasks and divide a larger task into smaller parts.
• Attach files from your computer, Dropbox, or Google Drive to any task.

“Asana is a web and mobile application that works perfectly, providing excellent solutions and features, allowing us to organize, track and plan our projects, it is a software that I love because it allows me to develop my work in a productive and collaborative way, save our ideas of Visually safe and hassle-free, I like this tool because it adapts to my needs with flexible features.” - G2

• Basic: Free
• Premium: US$10.99/user/month (billed annually)
• Business: US$24.99/user/month (billed annually)

Check out these Asana Alternatives.

Trello is a Kanban-style, personal project management application that is perfect for listing your personal tasks and todo. Trello was originally created by Fog Creek Software in 2011 and is now a full-fledged, multi-faceted project and task management tool. If you are looking for an easy-to-use and effective personal task management app to use daily, then Trello’s kanban style of sorting and showcasing tasks will definitely help you stay more productive. 

• Trello cards help to organize work systematically
• Trello’s in-built automation system, Butler, helps to reduce repetitive and tedious tasks. 
• Easily integrates other productivity apps into your Trello with power-ups.

"I love how easy it was to just start using this software when compared to other more heavyweight alternatives. If you have a use case for just yourself or a team you will love Trello."

• Business Class - $10/person /month
• Enterprise - Tailored for your requirements

5. ProProfs Project

Format: Web, iOS, Android. 

ProProfs Project is a strong project management tool for individuals to manage day-to-day tasks. It offers a simple platform that lets you schedule your work for the day and accomplish them as per priority. You can set the priority levels at ‘Low,’ ‘Medium,’ and ‘High,’ indicating which tasks must be taken up first. This feature comes in handy, especially when dealing with time-sensitive tasks.

• Customize workflows with a quick drag and drop
• Get real-time alerts and notifications for tasks

“ProProfs helped me manage my daily tasks so effortlessly. I can say it has been a knight in shining armor. In just a few clicks, I can now manage responsibilities across several assignments and squads, and from allocating resources to prioritizing, everything is a breeze.” -G2

• Essentials - $2/user/month
• Premium - $4/user/month

Looking for better alternatives? Take a look at our list of the top Proprofs alternatives this year!

Todoist is another great personal task management app that helps to stay on top of your daily activities and todo. If you are looking for an easy-to-use daily task management app for your personal tasks, then Todoist is a great choice. Todoist’s suite of rich features like scheduled tasks, personalized task views, subtasks, shared tasks, sub-projects, recurring tasks, labels, notifications, priority-based tasks, and more make it the perfect choice for multi-tasking professionals. 

• Simplifies your personal tasks in one place.
• Prioritizes personal tasks in an efficient way so you focus on the important tasks at the right times.

"The design is really great at promoting a sense of accomplishment when you mark something as done and this helps you keep going.” - Capterra

• Free plan for starters
• Pro plan: USD $3/person/month
• Business team plan: USD $5/person/month

Todoist vs ClickUp: Which Tool is Better for Project Management?

7. Microsoft To-Do

Microsoft To Do is another great personal project management app that you can use to boost personal productivity and task management. The cloud-based checklist app works seamlessly on a smartphone, tablet and computer. With Microsoft To Do, you can stay ahead of your personal work tasks and daily action points with ease and efficiency. Microsoft To Do uses the task management technology created by Wunderlist, which Microsoft acquired. You can also check out Microsoft Projects for task and project management

• See all your personal management tasks in one easy to capture view.
• Get Today, Tomorrow, and Week view in your Planned list and Outlook email. 

"Microsoft To Do is very strongly recommended software for personal work managament. It is very effective tool for time management and progress tracking." - Capterra

Any.do is an award-winning productivity and task management platform used by millions of individual professionals and business teams. Any.do is a great option for high-performing professionals and mutti-taskers looking for a personal task management and productivity app. Any.do enables you to organize your tasks, lists and reminders in one easy-to-use app that syncs seamlessly across all your devices. 

• Any.do works seamlessly across multiple devices. 
• Any.do enables you to customize your theme and color paletter based on your style, mood, and personality.

“This is the simplest and easy to use app. I have been using it for past few years and I really like this. The user interface is very well designed by keeping in mind users need. I feel like the issue with other apps is they integrate "ALOT" of functionalities in a single app, but the thing is as a user I am looking for something that I can just download and get started with manageing my day. Any.do excels in that area.” - G2

• 6 months plan: $4.49/month
• 12 months plan: $2.99/month
• 1 month plan: $5.99/month

Format: MacOS, iOS, Android

Looking for a personal task management app that organizes all your tasks, to-dos, and meetings day-by-day, and work you need to do in one place? If yes, then Sunsama is definitely for you. Sunsama is trusted by the world's most successful professionals and companies like Uber, Hubspot, Spotify, and more. 

• Tasks you don't get to today automatically roll over to tomorrow.
• Pull out which tasks you want to work on from your existing tools like Trello, Gmail, Asana, more.
• Sunsama syncs with all your Google and Outlook Calendars.

"An excellent personal task management software" - G2

• $10-per-month

10. Akiflow

Format: MacOS and Windows

Akiflow focuses on helping multi-taskers and profesionals by getting more productive faster. Akiflow helps to manage personal tasks, process them, and keep your schedule under control. Akiflow is a great task management tool for personal use as it reduces the effort required to keep yourself organised. Akiflow helps to prevent the most common mistakes that affect productivity. 

• Notifications to guide you throughout the day.
• Integrates with all your productivity, calendar, and email apps. 

“Single tool to bring in all the tasks from various other apps/comms channels. Integrates directly with your calendar(s). Great for allocating specific blocks of time to complete different incoming tasksI particularly enjoy the shortcuts that save me a ton of time allocating the tasks. Integrations are superb, and the team is very responsive to user feedback. Over the last two months since launch, they have introduced a handful of handy integrations, including ClickUp, Notion, Gmail, etc.” - G2

• Premium: $15 per month per user.

11. Week Plan

Are you a go-getting, high-performing individual looking for the right personal planner? If yes, then Week Plan is the right personal task management tool for you. Week Plan helps you manage your time and focus on what's important for yourself, family and work. Week Plan also helps to structure your weekly tasks based on priority and track time spent on each task.

• Week Plan’s Productivity Planner helps to plan your tasks and monitor your performance seamlessly.
• Week Plan’s Goal Planner helps to set targets, design workflows, add milestones, and create tasks to achieve your goal.

“Planning is such an important factor for me, this has helped me so much at work due to the ability to organize my things and to concentrate in the things I need the most. Definitely Week Plan has crushed it!” - Capterra

• Free: 7-day trial 
• Monthly: $10.83 per month
• Yearly: $104 per year

12. DragApp

Looking for an email-centric personal task management tool? DragApp maybe for you. DragApp helps to navigate between tools and from the tedium of forwarding or cc’ing emails. Drag turns Gmail into your personal workspace – one place, many workspaces for you and your team. With Drag, you can manage your to-do’s, schedule deadlines, and add notes on top of email. Drag helps to organize your day, and free up time in your day. 

• Email sequences allow you to automatically follow-up. 
• Create Kanban boards in Gmail for better individual task management.

“Great app, suberp customer service, very cost-effective, love it!” - G2

• Plus: $8/ user / month
• Pro: $12/ user / month

13. OmniFocus

Format: MacOS, iOS, and Web

OmniFocus is a personal task manager with the goal of helping individuals capture thoughts and ideas into to do lists. OmniFocus is a handy and dynamic task management tool for busy professionals. With OmniFocus, you can focus on the right tasks at the right time. OmniFocus makes it simple to capture and schedule tasks and is deeply integrated with Apple devices. 

• Powerful features like forecasting, projects, and tagging make OmniFocus a powerful task manager.
• OmniFocus syncs across all your Apple devices or to your PC. 

"For me, people marvel at how I stay calm and focused in the midst of accomplishing so much, and this is my secret." - Capterra

• Free: 14-day trial
• Traditional License: $99.99 USD
• Subscription: $9.99 USD/mo

Get Everything in Order with Personal Task Management

If you’re overwhelmed by a number of tasks and ideas swirling around in your brain, a personal task management tool can help you get everything in order. These applications can help you create a visual representation of your to-dos, set reminders, and prioritize your tasks. These applications including project management and business messaging apps make it simple to work with a team and organize your tasks and ensure that you stick to your deadlines. You can use them on any device and sync between them so that no matter where you are, you’ll always have access to your to-do list. 

You can look for the best project management software apps if you're handling bigger projects and teams.

However, with so many options out there, it can be difficult to choose the best one for you.

Carefully think about which features are most important for you, and then try a few out to see which ones help you be the most productive and help you balance out your life.

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