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Show hiring managers why you're the perfect job candidate with professional, customizable cover letter templates. find the perfect cover letter template for any industry or career path..

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Stand out from other job applicants with free, professional cover letter templates. Cover letters are a perfect complement to your resume and provide an effective opportunity to show your personality and enthusiasm for a position. Focus on writing a compelling cover letter and let a professionally designed template do the rest.

These free cover letter templates are perfect for any stage of your career, whether you're looking to land an internship or your dream job. If you're applying for a corporate position, you may want to opt for a simple cover letter template. There are a variety of other cover letter designs available, from basic cover letter templates to creative cover letter templates.

Each of these cover letter templates is customizable in Word , so you can add your own text, change design elements, and more. Print out your cover letter or download it for free to use for online job applications. Once you've customized the perfect cover letter, explore resume templates that will match your cover letter design, or download free business cards for your next networking event.

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Home  »  Free Resources  » Cover Letter Templates » Word Cover Letters

Free Word Cover Letter Templates

Enhance your job application with our exclusive collection of Word cover letter templates. These professionally designed cover letter templates for Word are user-friendly and customizable to fit your unique career story. We craft each template in Microsoft Word .docx format to ensure ease of editing and compatibility.

The cover letter templates available on this page are free to download and designed to complement our wide range of Word resume templates . This means you can create a cohesive and professional application package with matching designs. With our cover letter templates for Word, you can stand out in the competitive job market. Download your preferred template today and start crafting a compelling cover letter that aligns with your professional aspirations.

New Cover Letter Templates for 2024

Modern Layout

Word Cover Letter Template

ATS Cover Letter

Cover Letter with Photo

Cover letter template downloads for word.

Cover Letter Templates by Profession

Here you can find cover letter templates designed for specific professions. If you are looking for more examples take a look at our inventory of cover letter examples by profession.

Other Cover Letter Formats Available

We have got you covered if you require cover letter templates in a file format other than Word.

Google Docs

Apple Pages

Do I Need a Cover Letter?

Cover letters enable you to explain things you may not be able to in the resume, for example to explain a gap in work history, or your reason for a sudden career change, or if you have any connections to the company and need to name drop.

If you want to be the chosen one for the job you’re applying for, make sure to always keep in mind the following: crafting a personalized cover letter tailored to the company’s needs is crucial. Trust me, it will make you stand out from the crowd and increase your chances of landing that dream job!

Why Choose Our Word Cover Letter Templates?

Choosing our cover letters offers several advantages that can significantly enhance your job application process. Firstly, these templates are professionally designed, ensuring that your cover letter will have a polished and sophisticated appearance.

Another key benefit is the ease of customization. Our user-friendly cover letter templates allow you to modify various elements like color schemes, fonts, and layout to fit your personal style while maintaining a professional look. This flexibility ensures that your cover letter will be both unique and relevant to the position you are applying for.

In addition, these templates are designed to complement our range of Word resume templates, providing a cohesive and coordinated application package. This consistency in design between your cover letter and resume can demonstrate your attention to detail and organizational skills, traits highly valued by employers.

Finally, our cover letter templates for Word are easy to download and edit. They are compatible with Microsoft Word, a widely used and familiar software, which makes the process of editing and personalizing your cover letter straightforward, even for those with basic computer skills.

By choosing our Word cover letter templates, you’re equipping yourself with a tool that enhances your ability to present a professional, customized, and coherent job application, increasing your chances of making a strong impression on potential employers.

How to Create a Unique Cover Letter by Using Template?

Creating a unique cover letter using a Word cover letter template is a straightforward yet creative process that begins with selecting the right template. Opt for a template that aligns with your industry and professional level, and ensure it has a matching cover letter template to maintain consistency in design and formatting.

Once you’ve chosen the template, start personalizing it. The key to a standout cover letter is making it uniquely yours. Edit the color scheme, fonts, and layout to reflect your personal brand while keeping it professional.

Next, focus on the content. Tailor your cover letter to the specific job and company you’re applying for. Use the template as a guide, but ensure your personality and career achievements shine through. Highlight relevant experiences, skills, and why you are the ideal candidate for the role. The goal is to make a compelling case for why you’re a great fit, using clear, concise, and engaging language.

Finally, proofread your cover letter thoroughly. A well-designed cover letter can lose its effectiveness if it contains typos or grammatical errors. Consider getting a second pair of eyes to review it for errors and to provide feedback on the overall flow and impact of your letter.

By carefully selecting and customizing your Word cover letter template and focusing on writing your cover letter , you can create a unique cover letter in Word that not only complements your resume but also captures the attention of potential employers.

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Free Cover Letter Templates for Microsoft Word

• Microsoft Word Cover Letter Templates
• Access Letters From Your Computer

Access Templates Online

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Tips for Writing an Interview-Winning Cover Letter

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

• Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
• Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
• Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
• Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
• Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
• Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

18 Free Cover Letter Templates That Will Actually Get You Interviews

Simple Cover Letter

Creative Cover Letter

Professional Cover Letter

Jobscan’s cover letter templates are clean and professional . We intentionally avoided using flashy colors and design elements when creating them. Why?

Because most companies nowadays use applicant tracking systems (ATS) to screen resumes and cover letters. These systems can struggle to read and interpret visually complex documents.

This means your beautifully designed, eye-catching cover letter might remain stuck in an ATS database, never to be seen by an actual human being.

By using one of our simple, easy-to-read templates, you’ll significantly improve the chances that your cover letter will successfully pass through an ATS and into the hands of a hiring manager.

It’s super easy to get started too! Simply click the download button to get your hands on a Word document that you can customize to fit your unique situation.

When you’re done writing your cover letter, run it through Jobscan’s ATS-friendly cover letter checker to get personalized feedback on how to improve your letter and make it even more compelling to employers.

Basic Cover Letter

Formal Cover Letter

Career Change Cover Letter

Operations Manager Cover Letter

Pharmacy Technician Cover Letter

Project Management Cover Letter

Prospecting Cover Letter

Engineer Cover Letter

Supervisor Cover Letter

Human Resources Cover Letter

Intern Cover Letter

Marketing Cover Letter

Networking Cover Letter

Communications Cover Letter

Changing Careers Cover Letter

What is a cover letter?

It’s a letter of introduction that you send along with your resume when you apply for a job.

The key thing to remember about your cover letter is that it shouldn’t simply regurgitate your resume. Instead, it should support it.

Your cover letter can do this by:

• Explaining why you’re excited about the job opportunity.
• Showing how your skills and experience match the job requirements.
• Addressing any gaps in your work history.
• Showing off your personality (but not too much!).

By highlighting your strengths and showing your passion for the role and the company, your cover letter can make a strong case for why you deserve an interview.

NOTE : Get inspired by our expertly crafted cover letter examples and learn what makes each one shine. Our examples cover a wide range of jobs, industries, and situations, providing the guidance you need to create a winning cover letter.

Are cover letters necessary in 2023?

While some companies may not require one, a cover letter can still set you apart from other applicants and increase your chances of landing an interview.

In one survey , 83 percent of hiring managers said cover letters played an important role in their hiring decision.

In fact, most of the respondents in that survey claimed that a great cover letter might get you an interview even if your resume isn’t strong enough.

So don’t skip the cover letter ! When done correctly, it can be a powerful tool in your job search toolkit.

Why should you use a cover letter template?

Here are the 5 main reasons why you should use a cover letter template .

• It saves you time by creating personalized letters quickly and easily.
• It provides a framework or structure for your cover letter.
• It ensures that all the necessary information is included.
• It makes it easy to customize your cover letters for multiple applications.
• It helps you create a professional and polished cover letter without starting from scratch.

A template helps you streamline the cover letter writing process. This means you can devote more time and energy to other important aspects of your job search, such as networking and researching potential employers.

Generate a personalized cover letter in as little as 5 seconds

Our AI-powered cover letter generator uses GPT-4 technology to create a personalized and ATS-friendly cover letter in one click.

What should you include in your cover letter?

Every cover letter format should include the following information:

Contact information : Your name, address, phone number, and email address should be at the top of the letter.

Greetings : Address the letter to the hiring manager or the person who will be reviewing your application.

Opening paragraph : State the position you’re applying for and explain how you found out about the job. You can also briefly mention why you’re interested in the position and the company.

Body paragraphs : Use one or two paragraphs to highlight your relevant skills, experience, and qualifications that match the job requirements. Provide specific examples of your accomplishments and how they show off your abilities.

Closing paragraph : Repeat your interest in the position and thank the hiring manager for considering your application. You can also include a sentence or two about why you believe you’d be a good fit for the company culture.

Closing : Conclude your cover letter with a professional sign-off, such as “Best regards,” or “Sincerely”.

Do you need a unique cover letter for every job?

Absolutely! Do NOT use the exact same cover letter and simply change the name of the company and the position.

Instead, tailor each cover letter to the position you’re applying for.

You can do this by highlighting how your skills and experience match the specific requirements and responsibilities of the position.

It’s crucial to include the keywords that are in the job posting.

Why? Because your application will most likely go straight into an ATS database. Hiring managers search through this database for suitable job candidates by typing keywords into the search bar.

If your cover letter includes these keywords , it will be seen by the hiring manager. If it doesn’t include these keywords, your cover letter will remain in the database.

Not sure if your cover letter is ATS-friendly? Try running it through Jobscan’s cover letter checker .

This easy-to-use tool analyzes your cover letter and compares it to the job listing. It then identifies the key skills and qualifications that you should focus on in your letter.

How to write a cover letter if you have no work experience

If you don’t have much work experience, writing a strong cover letter can be challenging. But you can still do it!

Here are some tips to help you out:

Hook the reader right away . Introduce yourself and explain why you are interested in the position. If possible, mention a specific aspect of the company or role that especially appeals to you.

Highlight your relevant skills and experience . Focus on the skills you’ve gained through school projects, internships, volunteer work, or extracurricular activities. Be sure to provide specific examples .

Showcase your enthusiasm and willingness to learn . Employers look for candidates who are eager to learn and grow. Use your cover letter to convey your enthusiasm for the role and your willingness to take on new challenges.

Close with a strong call to action . End your cover letter by requesting an interview or expressing your interest in discussing the position further.

Proofread your cover letter carefully and customize it for each position you apply for.

Cover letter do’s and don’ts

• Address the letter to a specific person or hiring manager, if possible.
• Include your contact information at the top of the document.
• Tailor your letter to the company and position you’re applying for.
• Use keywords from the job description.
• Highlight your relevant skills and experiences.
• Use specific, measurable results to demonstrate your abilities.
• Try to inject some of your personality into the cover letter.
• Proofread your letter carefully for errors.
• Run your cover letter through Jobscan’s cover letter checker .
• Use a generic greeting, such as “ To Whom It May Concern .”
• Use a one-size-fits-all cover letter for all your job applications.
• Simply repeat your resume in your cover letter.
• Use overly casual or informal language.
• Write a long and rambling cover letter.
• Use jargon or technical terms that the hiring manager may not understand.
• Include irrelevant information or details.
• Send a cover letter with spelling or grammatical errors.

Q: How long should a cover letter be?

Most cover letters are too long. The ideal length is around 250-400 words. Hiring managers probably won’t read anything longer.

Q: Should I use a PDF or a Word cover letter template?

Either one should be fine. Some older ATS might not accept PDFs, but this is rare these days. Always check the job listing. If it says to submit a Word resume, then do that. Otherwise, a PDF resume works just as well.

Q: Can I email my cover letter instead of sending a cover letter?

Yes, you can email your cover letter instead of sending a physical copy through the mail. In fact, many employers now prefer to receive cover letters and resumes via email or through an online application system.

Explore more cover letter resources

Cover Letter Formats

Cover Letter Tips

Cover Letter Examples

Cover Letter Writing Guide

Cover Letter Templates you Download with One Click

We don’t want your email, have you pay, or fool you.

Microsoft Word Cover Letter Templates

Thesee free Word cover letters formats by Microsoft . They are freely editable to your liking. These formats work best in the newer versions of Word. Most of these templates are fully editable to your liking. Color, format and all the content, edit to make your own stunning cover letters! For free, with direct downloads.

Classey Casey

Clean Green

Edgy Edward

Geometric 1

Geometric 2

Jack Wilson

Download them directly with one click. The formats might not be compatible or work optimal with older verions of MS Word.

Little Grey

Retro Ricky 1

Retro Ricky 2

Retro Ricky 3

Simply Good

We earn by promoting  resume.io’s cover letter generator, which is completely free, always. If you later become a paying subscriber to their resume builder tool, we earn a commission, at no cost to you.

Google Doc Cover Letter Templates

Swiss Template

Spearmint Template

Modern Template

Minimal Template

Free cover letter templates.

These cover letters have been made with the, absolutely free, cover letter tool (AI-assisted) from  Resume.io .

Here you can download the Pdf- & JPEG files, but with the tool, also in Word format, so you can keep editing them yourself.

Cover Letter Template

Cover Letter Template 2

Cover Letter Template 3

Cover Letter Template 4

Cover Letter Template 5

Cover Letter Template 6

Cover Letter Template 7

Cover Letter Template 8

Cover Letter Template 9

Cover Letter Template 10

Cover Letter Template 11

Cover Letter Template 12

Use the cover letter builder tool and make matching resume’s. Fill in and download yours. Easy does it.

Cover Letter Template 13

Cover Letter Template 14

Cover Letter Template 15

Cover Letter Template 16

Cover Letter Template 17

Cover Letter Template 18

Cover Letter Template 19

Cover Letter Template 20

Cover Letter Template 21

Cover Letter Template 22

Cover Letter Template 23

Cover Letter Template 24

Cover Letter Template 25

Cover Letter Template 26

Cover Letter Template 27

How to end a cover letter.

A few good and quick tips on how to end your cover letter strong and convincing.

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Free Cover Letter Templates

Make a memorable first impression with a professionally designed cover letter template.  Pick unlimited options, customize your letter in MS Word, and print it out.

Modern Cover Letter Templates

A cover letter is your introduction to potential employers. Think of it as your business attire. If it looks badly mismatched and wrinkled at the back, you’ll struggle to make a solid first impression. Same with your cover letter. Wonky fonts, weird margins, sloppy spacing — those things won’t win you extra points. So why leave things to chance? Elevate your job application with a cover letter design that indicates your impeccable aesthetical taste.

Professional Cover Letter Templates

Our free cover letter templates make it easy to create a professional-looking document in less than five minutes. Download unlimited cover letter designs for your personal use. Then print them out to send out to employers.

Simple Cover Letter Templates

Go with a time-tested cover letter design, bound to land with every employer in every industry.

Creative Cover Letter Templates

Pique the employer’s interest with a standout cover letter template, hinting at your unique personality and skillset.

The Ideal Cover Letter Format, Pre-Designed For You 

Cover letter writing doesn’t come easy. You have to convey so many things with your tone and words: Professionalism, courtesy, enthusiasm, dedication, qualifications, and so on. And fit all of that in under one page (or 250 words to be precise). 

Sounds overwhelming? It shouldn’t be because our cover letter templates are here to guide you. Each version includes a sample cover letter format , to help you getting started faster. Use the predefined cover letter layout to effortlessly pierce together a compelling summary of your career, key accomplishments, and educational credentials. 

Simple Cover Letter Outline 

A cover letter is a professional business document. As such, it follows a standard four-section structure, which you can outline beforehand, then customize for each job application. 

Cover Letter Header

• Include your name, address, phone number, and email address at the top of your cover letter.

Cover Letter Opening 

• Choose a professional greeting . Address the hiring manager by name if possible. 
• Mention the position you’re applying for and where you saw the job posting.
• Briefly explain why you believe to be a great fit for the role in one sentence. 

Read more about the best cover letter opening lines . 

Cover Letter Body 

• Allocate the first paragraph to your most marketable skills and achievements 
• Use the second paragraph to provide specific examples that demonstrate your skills and expertise
• Add a third short paragraph if you need to address any resume gaps or elaborate on how you’ve developed transferable skills. 

Read more about writing a persuasive cover letter . 

Cover Letter Closing Paragraph

• Express your enthusiasm for the position and thank the hiring manager for considering your application.  
• Add a call-to-action — a sentence offering the next steps — e.g. to connect with you via phone or reach out for further information. 
• End your document with a professional closing, such as “Sincerely,” and include your full name and signature.

Read more about writing a closing paragraph for a cover letter . 

Remember to keep your cover letter concise and focused, typically no more than one page. Use clear, easy-to-read language, and proofread your letter for spelling and grammar errors before sending it. 

Learn More from 50+ Cover Letter Examples 

Need some more inspiration? Discover our ever-expanding collection of sample cover letters , written for different roles and industries. Entry-level candidate or seasoned manager, you’ll find real-world examples and helpful writing tips for producing your best cover letter ever. 

FAQs about Cover Letter Templates 

Got some more questions about cover letter formatting and writing? We have answers!

What Font Size Should a Cover Letter Be?

The recommended font size for a cover letter is 10-12 points, depending on the typeface. That’s a good size both for digital and printed cover letters. Using a font size smaller than 10 points can make your letter difficult to read while using a larger font size than 12 points can make your letter look unprofessional and take up too much space.

What is an Enclosure in a Cover Letter?

An enclosure is any additional document you include alongside your letter to provide additional context for the reader (e.g., your resume, a copy of your professional license, a character reference letter, etc). When mentioning enclosures in a cover letter, you have to clearly list them. To do this, you can add a line after the signature line that says “Enclosure” or “Enclosures” followed by a list of the documents or materials included with the letter. 

How to Name Drop in a Cover Letter?

The introduction paragraph is the best way to name-drop your connection to the company (e.g., a person who referred you). Doing so immediately will grab the reader’s attention and make them more attuned to hearing what else you have to say. In the body of your cover letter, you can explain how your connection has given you an insight into the company.

How to Include References in a Cover Letter?

References should be on your resume or provided as a separate list, not included in your cover letter. However, you can briefly state mention that you have references available upon request. This shows that you are prepared and transparent about your past career history. 

How to Sell Yourself In a Cover Letter?

Instead of using adjectives like “qualified”, “experienced”, or “motivated”, provide the reader with the context behind them. Use specific examples to demonstrate your hard and soft skills in real-world settings. Highlight both how you’ve applied these skills, plus what outcomes they’ve generated for the company. Quantify your accomplishments whenever applicable.

Free cover letter template

A cover letter is all about making a great first impression and giving your job application the best chance of making progress. a well-written cover letter will encourage a potential employer to read through to your resumé and get in touch to find out more or set up an interview..

• why you’re interested in that role,
• what the most relevant skills and experience you could bring to it.

“I’m starting out my career in…"

• “I’ve committed myself to building skills in <aspect of the job> and <another aspect> throughout my work as an <your current role>. Now, I’m ready to take the next step in my career. The <job title> role at <company name> would allow me to contribute my skills to the <team name> team, and in doing so, help <company name> to succeed in <what the company does>.”
• “Providing patient-centred care has grown to become my key focus as I establish my nursing career. I’m passionate about ensuring dignity and respect, and that’s why this role as Graduate Nurse at Smith Hospital appeals so greatly to me.”

"<Company name> has been of interest to me since …"

"i welcome the opportunity…", top search terms, explore related topics, subscribe to career advice.

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Legal Templates

Home Letter of Intent Internship

Letter of Intent for an Internship

Updated August 6, 2024 Written by Sara Hostelley | Reviewed by Brooke Davis

A letter of intent for an internship is a written document a candidate writes to introduce themselves and show interest in obtaining a paid or unpaid internship with an organization or company. It’s a persuasive letter where an applicant outlines their qualifications, relevant experiences, and career aspirations.

It highlights how the internship aligns with the applicant’s educational and professional goals and emphasizes the potential mutual benefits for the intern and the organization.

Internship Letter of Intent vs. Internship Cover Letter

How to write a letter of intent for an internship, tips for writing a letter of intent for an internship, letter of intent for internship examples, sample letter of intent for an internship, essential documents for interns.

An internship letter of intent helps a candidate establish a general interest in interning for an organization. They can submit this document at any time. In contrast, a candidate submits a cover letter when responding to an available internship position.

Both documents let applicants communicate their experiences and skills. These documents also complement the applicant’s resume and help them explain how their work as an intern can mutually benefit themselves and the hiring company.

Step 1 – Add the Delivery Information

Start the letter by adding the name and address of the internship coordinator in the top left corner. Write your name and address below their information, clarifying you as the letter’s author. Be sure to date the letter.

Address the internship coordinator by including a simple salutation, such as “Dear Internship Coordinator’s Name ” or “To Whom It May Concern.”

Step 2 – Write a Short Introduction

Introduce yourself briefly by stating your name in the letter’s first paragraph. In this paragraph, you can also express your interest in an internship with the company.

Refer to specific aspects of the company’s values, projects, or mission that resonate with you. These details show that you’ve researched the company and have a genuine interest in working there.

A well-crafted Letter of Recommendation for an Internship from a previous employer or professor can also support your application and demonstrate your qualifications.

Step 3 – Explain Your Qualifications

Explain your qualifications, including education you’ve completed, research projects you’ve contributed to, and relevant skills you’ve developed. You can also outline relevant experience, including part-time positions, full-time jobs, or volunteer work you’ve performed in the past.

Step 4 – Tie in Your Goals

State how an internship with the company you’re writing to aligns with your personal interests and professional goals. Explain what skills you will strengthen or develop during the internship and how you’ll apply these skills to your future aspirations.

Step 5 – Write a Closing Statement

Use your closing paragraph to reaffirm your interest in and enthusiasm for the internship program and express your gratitude to the reader for their time. Ask them to contact you to talk about your qualifications in more detail.

Here are some tips to implement when writing a letter of intent for an internship:

• Write a letter to any company you’re interested in. Even if the company you’re interested in doesn’t currently have any open internship positions, their hiring manager may refer to previous letters to find a suitable candidate when a position becomes available.
• Research the company. Research the company to seem knowledgeable about its goals and mission. Learn the details of ongoing internship programs or research past ones to get an idea about future opportunities.
• Finish with a call to action. Invite the recipient to review other supporting documents or contact you for further discussion. This will give them a clear path for the next steps.
• Proofread your letter. Proofread your letter before you send it, ensuring it’s free of grammar and spelling errors. You can also ensure it fully reflects your experiences and conveys why you’re a suitable candidate.

Explore two example internship letters of intent:

Instructor Internship

Here is an internship letter of intent for a candidate looking for an internship in Spanish education:

Thomas Gonzalez Atlanta, GA 30033 [email protected]

July 18, 2024

Ms. Emily Johnson Internship Coordinator Rocky River High School Atlanta, GA 30033

Dear Ms. Johnson,

My name is Thomas Gonzalez, and I’m writing to express my enthusiastic interest in the internship opportunity to work alongside the Spanish I instructor at Rocky River High School. Upon researching your esteemed institution and learning about its commitment to academic excellence and fostering cultural understanding, I’m eager to contribute to your mission as an intern.

I’m currently pursuing a bachelor’s degree in Spanish Language and Literature at Emory University. Throughout my schooling, I have excelled in coursework focusing on Spanish language acquisition, literature, and cultural studies. My coursework has equipped me with a strong foundation in linguistics and pedagogical strategies that I’m eager to apply in a practical setting.

In addition to my studies, I have actively participated in research projects that explore the cultural nuances and historical contexts of Spanish-speaking countries. My research experiences have sharpened my analytical skills and deepened my appreciation for the diversity within Spanish-speaking communities.

I’m particularly drawn to the internship opportunity at Rocky River High School because it aligns perfectly with my career aspirations. I’m passionate about promoting language education and fostering an inclusive learning environment. By assisting the Spanish I instructor, I hope to enhance my teaching skills, gain practical classroom experience, and positively impact students’ language learning journeys.

I’m confident that my dedication to Spanish language studies, combined with my enthusiasm for education and cultural exchange, make me a strong candidate for this internship. I’m eager to contribute to the dynamic learning environment at Rocky River High School and support the mission of preparing students for global citizenship.

Thank you for considering my letter. I invite the opportunity to discuss the position and my qualifications further. Please feel free to contact me at [email protected] .

Sincerely, Thomas Gonzalez

Hospitality Internship

Here is an internship letter of intent for a candidate looking for an internship in the hospitality industry:

Holly Ortner Denver, CO 80201 [email protected]

Ms. Tabitha Stafford Internship Coordinator Snowy Dreams Denver, CO 80202

Dear Ms. Stafford,

I’m excited to apply for the hospitality internship at Snowy Dreams, as advertised. With a dedication to creating remarkable guest experiences and a deep appreciation for the ski resort industry, I’m eager to contribute to Snowy Dreams’ renowned reputation for customer service and hospitality.

My name is Holly Ortner, and I’m working toward my degree in Hospitality Management at the University of Colorado Boulder. Throughout my academic journey, I have honed my skills in guest relations, event planning, and operations management. I’ve developed a solid foundation in hospitality principles, including food and beverage management, front desk operations, and resort marketing strategies.

In addition to my studies, I have gained practical experience through various roles. During my summer internship at a local resort, I assisted with guest check-ins, resolved customer inquiries, and coordinated special events. These experiences have equipped me with hands-on skills in ensuring guest satisfaction and operational efficiency within a hospitality setting.

The internship opportunity at Snowy Dreams aligns perfectly with my career aspirations. I’m eager to further develop my skills in hospitality operations, gain insights into resort management, and contribute to creating memorable guest experiences. I’m particularly drawn to Snowy Dreams’ commitment to excellence and its dedication to providing guests with an unforgettable ski resort experience.

I’m confident that my enthusiasm for hospitality, combined with my education and experience, makes me a suitable potential intern. I hope to bring my energy, creativity, and dedication to Snowy Dreams and contribute to your team’s success.

Thank you for reading. Please feel free to contact me at [email protected] to discuss my qualifications further. I look forward to the possibility of contributing to the hospitality team at Snowy Dreams.

Sincerely, Holly Ortner

Internship Offer Letter

Remember, an Internship Agreement is often a formal contract outlining the expectations and responsibilities of both the intern and the company. It's essential to understand the terms before signing.

Internship Agreement

If you receive an internship offer, you'll typically be presented with an Internship Offer Letter outlining the terms and conditions of the position. Before accepting, carefully review the details, including compensation, job duties, and expected hours.

To protect confidential company information, you might be required to sign an Intern Non-Disclosure Agreement. This document outlines the information considered confidential and the restrictions on sharing it.

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Top Google Docs Cover Letter Templates for 2024

Praburam Srinivasan

Growth Marketing Manager

August 8, 2024

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Believe it or not, a whopping 77% of recruiters lean toward candidates who send a cover letter—even when it’s optional!

Cover letters are an opportunity to share your motivations, professional goals for work , achievements, and glimpses into your personality with hiring managers.

However, writing a compelling cover letter from scratch can be daunting, especially if you’re unsure where to start. Worry not! We’ve got the perfect solution: cover letter templates!

Tools like Google Docs offer a range of free and highly customizable cover letter templates that make the process easier and more efficient. 

In this blog, we’ll take you through the best Google Docs cover letter templates.

What Makes a Good Cover Letter Template?

Free cover letter templates in google docs, how to write an effective cover letter, tips to remember while writing your cover letter, manage your job search with clickup , get your dream job with clickup.

A good cover letter template helps you create an engaging and professional cover letter introducing yourself and your career path. To do this, it must have:

• A professional design : Go for a template with a clean, uncluttered design that helps you present information clearly. It should have a uniform font, margins, and spacing
• Customization options: Ensure that the template, whether it is a career map template or cover letter template, lets you customize the text, fonts, and colors to match your personal style and job requirements
• A clear structure : Make sure the template has a clear structure, including a header section for your details, a short introduction, a body, and a conclusion
• High accessibility : Choose an easy-to-use template. It should be available in widely used formats (e.g., .docx, .pdf) and be compatible with most popular word-processing software
• A positive tone : Pick a template with a positive, confident, and professional tone to engage recruiters and reflect your enthusiasm

Here are the top free cover letter templates in Google Docs:

1. Google Docs Cover Letter for Resume Template

The Cover Letter for Resume Template is a free cover letter template in Google Docs. Its clear, unfussy structure presents information clearly to readers. It has a dedicated space to add your personal details, such as phone number, email ID, and address. 

You can use this simple template to highlight your experience and skills and explain why you are well-suited to the role you’re applying for. Also, clearly mention why the role attracts you. 

The template is highly customizable. so you can change the formatting, colors, and fonts. It is compatible with Google Slides, Microsoft PowerPoint, and MacOS Keynote. 

2. Google Docs Basic Cover Letter Template

This professional cover letter template offers a clean and elegant design that ensures your cover letter stands out. 

The body of the template contains content that expresses interest in the position and details previous roles and achievements. You can also highlight your career journey with achievements and specific metrics.

There’s a dedicated section to describe why you are drawn to the company. The last lines reference an attached resume, a thank-you note, and your enthusiasm for the role. 

This pre-designed document is easily editable in Google Docs and has a clear structure that ensures readability and professionalism. It is perfect for job seekers looking to make a lasting impression. 

3. Google Docs Job Application Cover Letter Template

This free cover letter template in Google Docs has a user-friendly layout and a sleek design. The best part? It gives you tips on making your cover letter sound more professional so you attract the recruiters’ attention. The tips include proofreading, using a simple font, dividing it into short paragraphs, and organizing the information well. 

It also highlights the importance of not repeating information in your resume and tailoring the letter to each employer. If you believe in making the maximum impact with a few words, the Job Application Cover Letter Template is ideal. 

💡 Pro Tip: Use ClickUp Templates to create the perfect cover letter and resume. ClickUp offers 1,000+ templates in varying degrees of complexity (beginner, intermediate, and advanced), types, and use cases. You can also easily create new templates to meet your needs. 

4. Google Docs Internship Cover Letter Template

Looking for an internship? We have something for you! The Google Docs Internship Cover Letter Template emphasizes your skills, eagerness, academic status, and long-term goals to impress recruiters. 

You can share your interest in the internship with a specific company by highlighting the unique services, reviews, and reputation that drew you to the role. You can also express your career goals and how the internship aligns with these objectives.  

Getting an internship while studying is no easy task, but this template makes the process more efficient and easier. 

Designed to address the common student challenge of limited work experience, this professionally formatted template provides the perfect platform to showcase entry-level skills and aspirations. 

5. Google Docs Professional Cover Letter Template

This is another free option in the Google Docs Template gallery. Unlike other templates on the list, this one uses gray, black, and brown colors to highlight important information. You can include your contact information on the right side, while the hiring manager’s information is right under your name. 

The clean layout helps separate information and makes the letter visually appealing. Edit the template to include information about your previous job roles, reasons for making a career change , skills, achievements, educational qualifications, and reasons for applying for this job. 

Bonus: Applying for a project manager role? Check out our list of project manager resume templates . 

There’s no denying the power of templates. They shorten the work of drafting a cover letter from scratch and are incredibly convenient and effective. However, you still need to know the essential elements of a cover letter to use these templates effectively. 

A cover letter is usually a recruiter’s first impression of you. Therefore, you want to ensure that it accurately depicts your motivations, skills, and interests. 

Here’s how you can write an effective cover letter: 

Research, research, research

Before you start writing the cover letter, conduct thorough research. Visit the company’s website to learn about its mission, values, products, and services. Read recent news articles or press releases about the company to stay updated. 

Carefully read the job posting to understand the required qualifications and responsibilities and highlight the skills the role demands. For example, if the job requires proficiency in Python and project management, emphasize your experience with coding languages like Python and managing projects in your cover letter.

Choose the right template

Next, choose a template suitable for the industry and job role. For example, if you’re applying for a role as a graphic designer, choose a unique and innovative design for your cover letter that highlights your creativity. 

Ensure the template:

• Presents information in a professional and clear structure 
• Matches your resume in terms of font style, font size, and color scheme for a cohesive look
• Allows for easy customization
• Is easy to read, with enough white space, appropriate margins, and a legible font size

List your name and contact information

At the top of your cover letter, mention your name and contact information. Add details like: 

• Full name in a larger, bold font
• Professional title underneath your name
• Your current address
• A professional email address
• Your phone number
• Your city and state/country
• Link to website, LinkedIn profile, or portfolio

Include the recipient’s name

Instead of using “Dear Sir/Madam,” address the cover letter directly to the hiring manager. You can find their name by going to the job posting or by searching the company’s LinkedIn page. Addressing a specific person shows that you’ve done your homework. 

However, if you cannot find the name, address the letter to the company or the department.

Make the introduction interesting

Hiring managers receive hundreds of cover letters. They don’t have enough time to read each one. Therefore, your introduction, the first paragraph of your cover letter, should be catchy, relevant, and memorable. It should express enthusiasm for the role. 

Include the following:

• The position you’re applying for
• Your past accomplishments relevant to the role
• Why do you want this role
• What makes you stand out from other candidates

You can also include a personal connection to the company or a referral, if available. 

Include all the details 

The main body of your cover letter should include everything that makes you a qualified candidate for the role. When writing a job proposal or cover letter, take hints from the job posting. Highlight your skills and achievements that are relevant to the job role. 

Explain how you are a great fit for the role by describing how your values and work style align with the company culture. The idea is to share what you’ll bring to the table if you join the company.

And as tempting as it might be, don’t list all your previous roles. Instead, focus on the most relevant ones. 

Write a strong conclusion 

It is time to conclude your cover letter. Write a strong conclusion that reiterates your enthusiasm for the position and the company. Politely suggest a follow-up, such as a phone call or interview, to discuss your application further. 

Remember to thank the reader for their time and consideration. Use a professional closing, such as “sincerely” or “best regards.”

You can use AI writing tools to craft perfect cover letters. The best tools help you set the tone of a message, edit it, proofread it, and give suggestions for improvement. 

Here are some tips to remember while writing your cover letter:

Customize your cover letter

While using the same cover letter for all jobs may be convenient, generic applications reduce your chances of getting hired. Always take the time to learn about the company and tailor your letter to specific jobs. 

Quantify your achievements

Numbers can make a bigger impact than words, especially when listing your achievements. Give specific examples in your cover letter. Quantify your achievements with numbers.

For example, “I developed a new customer service protocol that reduced response times by 40% and increased customer satisfaction scores by 15%.”

This will help show the impact of your work on your previous employers or projects.  

Keep it short and professional

A cover letter should be concise and to the point. Hiring managers do not have the time to read long essays. Therefore, aim to use fewer words to make the maximum impact.

An ideal cover letter is no more than a single page and should consist of three to four paragraphs. It should avoid fluff and generic statements.

Ensure your tone is conversational yet professional and respectful throughout. Avoid using slang, overly casual language, or jokes that might be misinterpreted. Use clear and simple language without industry jargon. For example:

❌ ” I am writing to express my keen interest in the Marketing Coordinator position at [Company Name], as advertised on [Job board]. With a strong passion for marketing and a proven track record of success, I am confident in my ability to contribute significantly to your team’s goals.”

✅ “ I am applying for the Marketing Coordinator position at [Company Name] as advertised on [Job board]. Your company’s recent campaign, [Specific campaign], demonstrates a strong understanding of a niche [Target market] and aligns with my work at [Relevant experience].”

Follow instructions

If a job ad asks for something specific in your application, it is crucial to follow it. For example, it may give specific instructions on the file format: “Submit your cover letter in PDF format and include your name and the job title in the file name.”

💡 Pro Tip: Use consistent, descriptive file names like “Doe_John_Resume.pdf” for easy identification. This demonstrates professionalism, impressing potential employers.

The job ad or post may also include specific submission guidelines or content instructions. Read it carefully and follow the requirements. Attention to detail is a skill that is always appreciated. 

Address employment gaps

If there are any gaps in your resume, a cover letter is the perfect place to acknowledge it. This will help you provide more context and reassure potential employers. 

Be honest about the gap, highlight any relevant activities you may have undertaken during the gap, and show readiness to get your career back on track .

Proofread before sending

Lastly, don’t forget to proofread your cover letter before sending it. Look for grammar, spelling, and punctuation errors. Use Grammarly or an AI tool like ClickUp Brain to do that. Also, ensure that the information in your cover letter matches your resume. 

Read your letter aloud to catch errors or awkward phrasing. 

💡 Pro Tip: Use ClickUp Brain to write and polish your cover letter. It can spot writing, grammar, and spelling issues and offer suggestions on adjusting the tone. It can even help you brainstorm for more creative cover letters. 

Looking for a new job can be an exciting process. However, it can also be exhausting and nerve-wracking. This is where a productivity and project management tool like ClickUp can help. 

ClickUp is a versatile productivity tool that greatly enhances your job-hunting process by keeping you organized, focused, and efficient. From organizing job applications to tracking application deadlines, you can do it all with ClickUp. 

For example, ClickUp’s Calendar View can help you set deadlines for each job application and interview. You can visualize your schedule, coordinate events, track tasks, and sync it with your Calendar app.

ClickUp Reminders ensure you never miss a job application deadline. You can also include attachments and dates. These reminders can be managed from any device, including your desktop and mobile devices. 

Kartikeya Thapliyal, Product Manager at Smallcase, has this to say about ClickUp:

Use of calendars to complete tasks before deadlines is always critical. With ClickUp, this is very easy, as your deadlines are visible on your calendars along with the tasks, so planning your day/week bandwidth is super easy and fast.

Let us look into some of its features:

Advanced documentation

ClickUp Docs can help you create, store, and manage all your documents. Write multiple cover letters, edit them, and track changes using Docs. The font type, size, height, page width, and more are fully customizable. 

Create new cover letter templates to keep multiple options handy, and use the collaboration feature to invite your mentor or friends to refine these docs and give their feedback. 

Smart AI capabilities

We touched on ClickUp Brain before and it truly is a powerful writing assistant for drafting unique and effective cover letters. You can write role-specific content, research topics, refine concepts, conduct grammar checks, and polish language for greater readability. 

Ask ClickUp Brain questions about specific skills or experiences you can highlight to improve your letter. It can also help create custom cover letter templates. You can even use AI for interview preparation . For instance, ask ClickUp Brain to summarize industry developments and analyze competitor actions so you’re fully up-to-date on your prospective employer’s industry. 

💡 Pro Tip: ClickUp Brain can be used directly within Docs to help you write and edit your cover letter. 

Ready-to-use templates

ClickUp’s Job Search Template is a must-have tool for job seekers. It helps you capture job postings from different sources in one place. You can organize the applications, track contacts and conversations with recruiters, and find the right job. It’s the perfect way to put those cover letters into action!

The template helps you:

• Visualize progress using views like priority applications, application stage, company list, etc.
• Set goals for your job search
• Create various application documents to match different roles and companies

Google Docs cover letter templates are a practical and efficient solution for job seekers looking to create polished and professional cover letters. By utilizing these templates, you can save time and ensure consistency in your applications. 

However, ClickUp provides an even wider variety of customizable templates that cater to different styles and industries, allowing you to tailor your cover letter to suit the specific jobs you are applying for.

In addition, ClickUp’s project management capabilities can also make your job hunt easier and less time-consuming. Use its comprehensive features to ensure you never miss an application deadline and land your dream job quickly. Sign up for free today! 

And all the very best for your journey!

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