poster presentation conference 2023

SLAS2023 Poster Presentation Guidelines

February 25 - March 1, 2023

San Diego, CA, USA

Presenting a poster at SLAS2023 is an effective way for attendees to hype up their research. Each presentation session is attended by leading researchers, academics, technology and industry professionals and can lead to future collaboration opportunities. Poster presentations are often the “presentation method of choice” for many scientists.

To be considered for a poster presentation, submit an abstract for consideration via the deadlines and guidelines below. Space is limited!

Deadlines for Submission

Tony B. Academic Travel Award Poster Submissions Due:

Monday, October 17

Poster Abstract Submissions Due:

Monday, October 17 (Deadline for inclusion in Student Poster Competition)

Wednesday, February 8, 2023 (Final Poster Abstract Submission Deadline)

Poster Abstract Decisions Communicated:

Beginning of November 2022 (On a monthly basis thereafter through Final Deadline.)

Please note that a schedule of poster presentations will be available via the SLAS Event Scheduler in late-November 2022.

Submit a Poster Abstract

Poster Presentation Guidelines

Poster Presentations Sessions are scheduled for Sunday, February 26, Monday, February 27 and Tuesday, February 28 in the SLAS2023 Exhibition Hall at the times shown below. Posters may be displayed for the duration of exhibition hours on Monday, Tuesday and Wednesday. Poster presenters will be assigned a poster presentation number and presentation date upon acceptance of their submitted abstract.

Presenters must be present for the duration of their scheduled poster presentation session to “present” their poster content. However, SLAS encourages poster presenters to display their posters for the duration of exhibit hall hours on all three exhibition dates.

• Poster Set-Up: Morning of Sunday, February 26 (exact time TBD)

Sunday, February 26

• 11:30 a.m. – 12:30 p.m.
• 2:30 – 3:30 p.m.
• 5:30 – 6:30 p.m.

Monday, February 27

Tuesday, February 28

• Poster Tear-Down (Tentative): Any time after 12:30 p.m. on Tuesday, February 28 No later than 1:00 p.m. on Tuesday, February 28

Attendance Requirements for Poster Presenters

• All presenters must be registered as full-conference attendees in order to present at SLAS2023. If the primary author is not available during the scheduled presentation time, a co-author may present the poster instead.
• It is REQUIRED that a presenter be stationed at the poster for the duration of the poster presentation session (on the assigned date of presentation).

Poster Board Guidelines

Poster dimensions:.

Poster size may not exceed 3 feet 7 inches [109 cm] across and 3 feet, 6 inches [107 cm] high.

Each board will be numbered on the upper left corner. Be sure you place your presentation on the board number for which you have been assigned. If you do not know your poster assignment number, please refer to the Conference Final Program. Note that you will be sharing a poster board with another presenter; there will be two posters displayed per board.

Posters not printed according to the specifications above will be removed and discarded.

Pushpins will be available to mount your poster. Handouts are encouraged as is a mechanism (envelope) for collecting contact information of participants wishing to receive more information on your poster. Envelopes will NOT be available and you may not encroach on your boardmate’s space with your supplemental materials.

NOTE: There will NOT be a table underneath the poster board.

Scientific posters should be prepared in accordance with ACS Style Guidelines

Poster Board Design:

• Title Banner: Lettering should be at least 3/4 [1.9 cm] to 1 inch [2.5 cm] high (72 pt. bold). The banner should include the author(s) and affiliation(s).
• Font: Use a sans serif font such as Arial or Helvetica in a minimum size of 24 pt. (1/4 inch high). Text, figures and photographs should be readable from a distance of 4 feet.
• Bullets and Numbering: Be simple and direct in your poster presentation. Use short phrases and "bulleted" text throughout the poster. Avoid long narrative paragraphs.

Poster Board Layout:

Arrange the poster for logical flow top left to lower right. The panels may be numbered in the order they should be viewed or you may use chart pak colored tape to guide the viewer.

Poster Board Content:

The poster should include the following elements:

• Overview: A succinct summary of the purpose, methods, and results. Use phrases rather than sentences in a simple outline format.
• Introduction: A concise statement of the objective and background of the work.
• Methods: Describe the apparatus, chemistry, samples, and materials used in detail.
• Results: Use graphs, spectra, charts, and pictures with a minimum of text to illustrate results.
• Conclusions: Concise statement of the findings indicating future research directions.

NOTE: Poster presentation may not be used as a sales or marketing opportunity. No hardware, books, accessories, or saleable items may be displayed at a poster.

Poster Numbers and Arrangement Onsite

Poster presenters are encouraged to display their posters for the duration of the exhibition hours at SLAS2023, but presenters are required to be available to present their poster content based on their scheduled presentation date and time. Presenters will be assigned to one of the following five poster presentation sessions (times are tentative):

• Poster Presentation Session A: Sunday, February 26, 11:30 a.m. – 12:30 p.m.
• Poster Presentation Session B: Sunday, February 26, 2:30 – 3:30 p.m.
• Poster Presentation Session C: Sunday, February 26, 5:30 – 6:30 p.m.
• Poster Presentation Session D: Monday, February 27, 11:30 – 12:30 p.m.
• Poster Presentation Session E: Monday, February 27, 2:30 – 3:30 p.m.
• Poster Presentation Session F: Tuesday, February 28, 11:30 a.m. – 12:30 p.m.

Posters will be displayed in clusters throughout the SLAS2023 exhibition floor. Poster numbers are color coded by track and include a unique four digit presentation number. Presentation date and numbers will be distributed on a rolling/monthly basis between November and January upon review/acceptance by the SLAS2023 Scientific Program Committee.

Poster printing at the San Diego Convention and Exhibition Center will be available. More information to be posted soon.

• Registration
• Housing & Reservations
• Exhibit Hall for Attendees
• Continuing Education
• Documents and Downloads
• Travel & Location
• Featured Events
• 75th Anniversary Reception
• Ancillary Events
• Trainee Events
• Networking Events & Opportunities
• Abstracts: Frequently Asked Questions (FAQs)

Poster Presentation Guidelines

• Speaker Guidelines
• Moderator Guidelines
• Exhibit Rates & Demographics
• Advertising & Sponsorships
• Industry Speaking Opportunities
• Exhibitor Dates & Deadlines
• Exhibitor FAQ
• Registered Exhibitor Console
• Press Guidelines & Policies
• Career Resources & Employment Opportunities
• International Services
• Accessibility
• Return on Investment (ROI) Toolkit
• Health & Safety Guidelines

Please read all information carefully before  arriving at the meeting. These guidelines will help ensure that your presentation goes smoothly.

Authors given poster presentations will have the opportunity to display their research using text and figures (tables, photos, graphics, etc.) displayed on poster boards and engage with attendees interested in their work. The Exhibit & Poster Hall will contain thousands of posters organized by topic, and each presenter will be assigned a specific time to present at their poster.

All presenters are required to  register as scientific attendees. Poster presenters are not eligible to register as one-day attendees, a guest, or with an exhibitor staff registration.

Each author will share one side of a poster board, and each author will have a usable area measuring 34” (86.36 cm) wide x 44″ (111.76 cm) high . This is a portrait/vertical format. Poster materials may not extend outside the assigned half-board.

• Authors should bring their posters with them to ASHG 2023 or use poster printing services, outlined below. There will be no virtual poster presentations.
• Prepare your poster on laminated poster paper, fabric, or cardboard, allowing for space to mount it on the poster board with push pins.
• Bring a smaller version of your poster on 8½” x 11″ size paper as well as a copy of the poster on a USB thumb drive to be printed onsite in case your poster does not arrive with your checked luggage. Many airlines require that poster tubes be checked rather than brought as carry-on luggage. Please check with your airline prior to traveling.
• Submitting files onsite should only be done in the case of emergencies (lost or damaged) since a quick turnaround time will not be guaranteed.
• Lamination: None or Matte.
• Paper Type: Glossy.
• Orientation: Vertical.
• Size: 24in x 36in.
• Mounting: None.
• “In-store pickup” then search via the city/zip and select Washington DC Conv Ctr.
• Store contact info: 2 02-451-2698 or email at [email protected] . 
• Posters can be picked up from the FedEx Office located in the Grand Lobby, to the right when entering from the Mount Vernon Place entrance.
• Monday: 7:00 AM  –  7:00 PM.
• Tuesday: 7:00 AM  –  7:00 PM.
• Wednesday: 7:00 AM  –  7:00 PM.
• Thursday: 7:00 AM – 7:00 PM.
• Friday: 7:00 AM – 7:00 PM.
• Saturday: 8:00 AM – 5:00 PM.
• Sunday: Closed.
• Deadline to submit to guarantee a 48- to 72-hour turnaround time: October 20.
• Located in the Grand Lobby, to the right, when entering from the Mount Vernon Place entrance.
• Deadline to submit to guarantee a 48- to 72-hour turnaround time: October 13.
• Located on the Mezzanine Level.
• Make your poster inviting and visually appealing . Use your poster to highlight your project. Try not to fill it with too many details. Pictures/figures are always preferred to text, especially to catch the attention of those walking by skimming posters. Present only the key results and use smaller subheadings with the key takeaways. QR codes can be a great way to link your audience to a preprint or other details left off the poster.   
• Check your font sizes for readability . If you aren’t sure about the readability of your font size, print out a document with text printed in various font sizes. Tape it to the wall and stand back 5-6 feet to see what’s readable—this should be your minimum font size for headers/results. Font sizes visible at 2-3 feet can be used for other text.  
• Be welcoming and engage your audience! Stand to the side of your poster so people can see it as they walk by, be enthusiastic when you are speaking with anyone who stops by. Smile and make eye contact. Be yourself and genuine.   
• Prepare and practice your 1-minute overview of your poster. Think about your poster as the conversation starter. Remember, there are a lot of posters and a short window of time for the poster session. A 1-minute overview will provide enough details about your project and still provide them with ample time to ask questions. A typical 1-miniute overview should include the research question/topic, what you found, and why it is important. Tell a story!   
• Know your audience! Don’t be afraid to ask the person visiting your poster if they are familiar with particular concepts so that you know the level of information to talk about  
• Acknowledge those waiting to speak to you . If you see others waiting to talk to you while you are speaking to others, acknowledge them with a smile or nod so they know you see them.   
• Welcome the feedback you get. Be prepared for discussion and try not to be defensive in the face of criticism. It’s also ok to say you do not know the answer to a question.  
• Authors must place posters on the assigned poster board on Thursday, November 2, when the Poster Hall opens at 9:30 am.
• Poster boards will be pre-numbered, and floor plans will be available onsite to help you find your poster board. The number (found in your confirmation email sent in mid-August) indicates the board you are to use for displaying your poster.
• Please find your scheduled poster time in your abstract confirmation email sent in mid-August or in the  online planner .
• Posters should remain on the assigned poster board for all three days, and authors must remove posters between 4:15 and 4:30 pm on Saturday, November 4.
• Remember to bring your own pushpins (in your checked luggage). A very limited number of pushpins will be available at the meeting.

Thursday 9:30 am: All authors place posters on the assigned poster board. Access to the Exhibit & Poster Hall will not be allowed prior to this. 9:30 am-5:00 pm: Posters available for general viewing. 3:00-5:00 pm: Poster Session I (authors present at posters)*

Friday 10:00 am-5:00 pm: Posters available for general viewing 3:00-5:00 pm: Poster Session II (authors present at posters)*

Saturday 10:00 am-4:30 pm: Posters available for general viewing 2:15-4:15 pm: Poster Session III (authors present at posters)* 4:15-4:30 pm: All authors remove posters from boards. Posters not removed will be discarded. 4:30 pm: Exhibit & Poster Hall closed. For safety reasons, you will not have access to the poster area when it is closed.

Content Requirements

• ASHG  requires disclosure of gene names and sharing of research data so that findings can be replicated and other investigators with similar data can test findings against their own. Authors who do not provide gene names will be subject to sanctions as determined by the Program Committee.
• When presenting data and health information (including photos), all presenters must have informed consent compliant with human subjects and applicable HIPAA regulation.
• If the abstract has been previously published, authors must indicate on their poster the date and publication.

Designing Effective & Accessible Posters

• We do not have a required poster presentation template; however, one recommended format is the  APA modern format .
• Identify 2-3 principal messages you must convey. Choose a title that captures your main point.
• Prepare a heading at the top of your poster indicating the abstract title, authors, and affiliations.
• Lettering should be at least 1″ (2.54 cm) high and readable from distances of at least 3′ (90 cm). Sans-serif fonts are recommended.
• Select a high-contrast color scheme . Simple use of color can add emphasis, but authors should ensure everything can be understood without color in cases of color-blindness.
• Provide information in smaller type below the heading. Details of methodology should be brief and should be placed at the end of the legend. Keep visuals simple and clear.
• Provide a QR code or a short url that links to your full paper. Be sure to provide alt text for any images.
• Be wary of overcrowding the poster.
• Posters should be self-explanatory but not comprehensive. You will supplement and elaborate during your conversations with other attendees.

Questions & Accessibility Requests

If you have programmatic questions or require accessibility accommodations (such as needing a tall chair/stool), please contact [email protected]  so we can make arrangements.

Photo Policy

Attendees may take photos of posters if the poster author agrees. Authors who do not want their posters to be photographed will have to indicate as such on their posters, using the image supplied by ASHG. This image should be placed at the top right corner of the poster at a minimum size of 3” (7.62 cm) x 3” (7.62 cm). Please refer to all meeting policies .

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