blank cover letter for fax

Fax cover templates

Use customizable fax cover templates for seamless communication. make a fax cover sheet for your business using these templates in minutes..

Free fax cover page templates

If you or your business still use fax machines, it’s important that you have a professional fax cover sheet. Fax cover sheets will make communication a breeze. They can also protect the content of your fax if it contains sensitive information. Explore a variety of fax cover page templates that you can quickly and easily edit in Word. There are a variety of fax cover sheet templates available: choose from simple fax cover sheet templates or colorful fax cover sheet templates. You can customize each fax cover page to match your company branding. For example, you can add your company colors to the fax cover page for a professional look. These fax cover page templates include space for your logo, your company name, and contact information like your phone number and email. You can also enter the number of pages in your fax and the subject. Explore more templates that you can use for your business .

Elevate Communications with Fax Cover Sheets

Ensure every transmission begins with a professional touch with cover sheets. Choose and download from our array of free professional templates, or create your own as a default cover for outgoing faxes.

What is a fax cover sheet?

A fax cover sheet plays a crucial role when sending faxes online, ensuring the protection of your fax's contents once delivered. It serves to identify the sender, the recipient, the subject, and can also offer a brief overview of the attached document's contents.  ‍ Beyond just safeguarding your message, fax cover sheets are versatile tools that can add clarity and detail about the recipient, enhancing the overall communication. Customize cover sheets with your branding or essential information to make your faxes stand out.

What are the categories of cover sheets available via Fax.Plus?

Fax.Plus offers three methods of using cover sheets to meet your fax communication needs.

Cover Sheet Generator

Custom cover sheet, shared cover sheet, how can i add a cover sheet when sending out a fax.

Explore printable fax cover sheet examples & use cases

Fax cover sheets vary based on the fax's purpose and recipient. For casual faxes to colleagues, simplicity is key. Our blank template offers all essential info without unnecessary complexity. ‍ For professional contacts or confidential messages, appearance matters more. Our detailed templates convey importance and confidentiality clearly. Choose from our free fax cover sheets to ensure your messages are professional and secure.

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• Fax Cover Sheets

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Basic Fax Cover Sheet

Streamline your fax communications with our basic fax template.

Simple, professional, and ready for use in seconds.

Need for a Fax Cover Letter

A fax cover letter is essential anytime you send professional correspondence or classified documents using the fax machine.

For instance

If a company requests that you fax a copy of your company’s financial data, it is crucial that you include a cover sheet describing what you sent, why, and whom it is intended for.

In some cases, employers may be specific about how they want job applicants to apply and submit their job application documents. In such cases, applicants must follow the submission guidelines to ensure that their documents reach the potential employer safely and at the right time. If an employer requires a paper copy of your job application forms and resume, sending them via fax can be quicker than traditional mail. Given such a case, including a brief, strong, and professional cover letter along with your application documents will certainly help the recipient determine the importance of your fax.

Benefits of Usage

These cover letters are essential anytime you send information or important documents using the traditional fax machine or the eFax. They not only provide context for your document but also give it a more formal and professional look.

The following are the main advantages/benefits of using these:

Keeps information safe

When you send information or communicate to another person through fax, the recipient will receive the message as a paper copy. And in most cases, companies and businesses usually have one fax machine accessible to everyone within the company. Including a cover letter that discloses who the fax is from, whom it is intended for, what is in the fax, and whether it is confidential will help keep your private information safe.

Helps your information reach the intended person

It usually discloses where the document needs to go and whom it is intended for. This is important, especially where the receiving company or business uses one fax machine for the entire employee pool, in that it ensures the document ends up in the hands of the right person.

It makes it easier for the recipient to contact you

The cover letter usually includes the sender’s contact information. If the recipient of the faxed document wants to contact you for clarification or further questions, this will be helpful as it displays your contact details.

What to Include in the Cover Letter

The contents of the cover letter may differ, as different companies follow different formats or different templates.

However, the following are the general contents that are used for official correspondence in most corporations:

Company name and logo

A professional fax cover letter should contain the sender’s company name at the top of the page. If the company has a business logo, it should also be prominently displayed at the top of the page, so that the recipient immediately knows which company sent the fax.

Sender’s contact information

A covering sheet must include the sender’s contact information. You can include your relevant contact details, including your name, phone number, email address, and your company’s business address. If you are applying for a job position, including your contact details in the cover sheet makes it easier for the potential employer to contact you for an interview or additional clarifications.

Recipient’s name

If the faxed document is intended for a single person that you are already familiar with, you can include the recipient’s name on the cover letter. However, if you are sending the fax to an unknown recipient, the company in general, or multiple people within the company, you can include the company name in your cover letter.

If you are applying for a job position, it is important to conduct some background research to find out more information about the company and the hiring manager’s name. If you are unable to identify the name of the hiring manager, you can include a general title on the cover letter, such as Dear Hiring Team/Manager.

Date and time of fax transition

Including the date and time of transition in the cover letter is crucial, especially when sending time-sensitive information. Generally, the traditional fax machine and the eFax automatically print the date and time of transmission at the topmost part of the cover letter. However, in some cases, the machine’s calendar and the clock may be off, meaning that you will have to manually include the date and time of transmission on your faxed document.  

Number of pages of the faxed document

It is essential that you include the total number of pages of the document in your cover letter. When filling out the number of pages, ensure that you include the cover letter sheet as part of the total pages. This ensures that the recipient receives all of your attached documents, and in case they find that some pages are missing, they will let you know.

The subject of the fax

The subject includes a brief description of what the fax is all about and why you are sending it. From this section, the recipient gets a fair idea about its importance.

Summary or description of the document attached

An official fax correspondence cover page may also include a summarized description of the attached documents. This can include information on what the document is all about, the document’s total number of pages, a privacy notice (if applicable), the urgency level of the attached materials, and any other relevant information.

Confidentiality statement, if required

If you are sending sensitive data, such as medical information, personnel records, or company financial data, it is essential to include a confidentiality statement at the bottom of your cover letter. The confidentiality statement typically states that the fax contents are solely meant for a certain recipient, and any unauthorized use or disclosure of that information is prohibited. Some cover letters also include a notice to unintended recipients asking them to contact the sender if they receive the fax in error.

Using a few sentences, let your recipient know what they will find in your fax. This encourages them to read the rest because they have already established its importance. If you have attached several documents, such as your resume and covering letter, you can use this section to list all the documents you have attached in the order you sent them.

Clear instructions

If you expect the recipient to follow up or perform other action upon receipt of your documents, you can state that in your cover letter.

Relevant notes

The cover sheets typically include an additional note section or a blank area for further instructions.

The most relevant notes include:

• Please reply
• Kindly comment

Type your relevant notes clearly, and include a phone number or email where the recipient can contact you. The relevant notes section is especially important when sending company documents that need to be reviewed, but you can always omit this section when applying for a job.

A cover letter template is a pre-designed document that serves as a front page for your fax communication, providing essential information and enhancing the professionalism of your correspondence. Our selection includes a range of professionally designed templates, each tailored to different purposes and industries. Best of all, these templates are readily available for free download, ensuring the utmost convenience for you. Whether you are a business professional or an individual seeking to streamline your fax communications, our templates offer a hassle-free solution with numerous benefits.

company name and logo

[sender’s name]

[sender’s mailing address]

[sender’s phone number]

[sender’s email address or website(optional)]

Recipient’s name and title]

Recipient’s company name and address]

Recipient’s fax number]

[sender’s name and fax number]

Date and time of fax transition]

[Total number of pages, including the cover letter sheet]

SUBJECT LINE: [Write the subject of your fax, for example, Hr Assistant Job Application Materials]

[Paragraph one: using a few sentences, describe the contents] for example;

I have attached the following documents:

• Cover letter for Hr assistant job

• Relevant academic certificates

• Employer recommendation letter

[Paragraph 2: Let the recipient know why you are sending the documents].

For example, I am sending this fax in response to your job posting for an HR Assistant date August 21, 2021. Based on the job description and qualifications criteria, I am well suited for the job. Kindly review my attached job application materials to see my qualifications, skills, and relevant experience.

I look forward to positive feedback from you.

[Relevant notes: Mark on the appropriate note that is relevant to your contents]

• FOR REVIEW

• PLEASE COMMENT

• PLEASE REPLY

Following are some free samples for you:

Dear Ms. Doe,

I am pleased to forward the requested technical specifications and contract details for the “GreenTech Innovations” project. These documents provide comprehensive information on our proposed renewable energy solutions, including solar panel installations and wind turbine integration for your Techville campus.

Please review the attached specifications and contract at your earliest convenience. I am available for any queries or further discussions at (555) 123-4567 or [email protected].

I look forward to a fruitful collaboration.

Best Regards,

Senior Consultant

EcoTech Enterprises

456 Renewable Road

EcoCity, OR 97035

Subject: Submission of Grant Proposal for “Youth Empowerment Program”

Dear Ms. Johnson,

Enclosed, please find the detailed grant proposal for our “Youth Empowerment Program.” This initiative aims to provide career-oriented workshops and mentorship programs to underprivileged youth in Edutown. The proposal outlines our objectives, program structure, budgetary needs, and the projected impact on the community.

Your review and feedback on this proposal are highly valued. For any further information or discussion, feel free to contact me at (555) 987-6543 or [email protected].

Thank you for considering our proposal. We are eager to make a positive impact in our community together.

Warm regards,

Linda Brown

Program Director

Community Connect

321 Unity Blvd.

Hope City, NY 10010

The provided fax cover letters serve as useful instructional guides for individuals seeking to compose professional fax correspondence, due to several key elements that they incorporate. Firstly, they adhere to a clear and formal structure, which is essential in business communication. Each letter begins with the date, followed by the recipient’s details, including their name, position, company, and address, thereby ensuring that the fax is directed to the appropriate individual. This is a critical aspect, as it personalizes the communication and aids in proper routing within an organization.

Moreover, the subject line in the second sample provides a succinct summary of the content, an approach that enhances clarity and aids the recipient in understanding the context of the letter immediately. Both samples exhibit a professional tone, using courteous language and a respectful salutation, which is essential to maintaining professionalism.

The body of each letter is concise yet informative, outlining the purpose of the correspondence and the contents of the fax. This clarity of purpose is crucial in business settings where time is often of the essence. The letters also include the sender’s contact information, an important aspect that facilitates easy follow-up or clarification.

In conclusion, these samples are instructive in demonstrating the key components of effective business fax cover letters: clear structure, personalized addressing, concise content, and professional tone. Such attributes are vital for ensuring that the communication is received, understood, and acted upon appropriately in a professional environment.

Tips for Writing the Cover Letter

Once you have understood the general format of the cover letter, you can easily input the information that you want to communicate in the letter. However, while writing your cover sheet, there are essential tips that you need to consider to ensure effective communication and to make your fax look neat and professional.

These include:

Check for repeating information

Naturally, the receiver of your documents will read your documents as soon as they read the cover sheet. Therefore keep it brief and avoid including any repeated information as this will make it too long. Keep in mind that long cover letters are less likely to be read.

Offer sufficient details

Make sure to include enough descriptive details in your cover letter, including your name, the number of pages, the recipient’s name and contact information, the purpose, and your reason for sending it, to keep the recipient wanting to read through the rest of the fax. However, avoid providing too much information as the recipient will think that they have read enough to get its gist.

Consider the Recipient Business Hours

If you want the recipient to read the letter on the same day, you should send it before they close business.

If the recipient closes the shop at 5.00 pm, if the cover letter is received past the time, they will probably read it the next day.

Confidentiality

If the fax is confidential, the cover letter should also be marked as“ confidential” to ensure the intended person only reads the information.

Keep it Neat and Professional

You should avoid slang and unofficial language in your cover letter. The details in the letter will inform the recipient of what to expect in the fax.

Key Takeaways

A cover letter is a sheet that precedes documents sent through the fax machine.  To write an effective cover letter that immediately communicates the essential information to the recipient, include the sender’s contact information, company name and logo, recipient’s contact information, and briefly state the purpose and contents of your fax. Your cover letter should also include the document’s total pages to ensure that the recipient receives all the documents. Finally, make sure to include the date and time of fax transmission-especially for time-sensitive documents.

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Free Fax Cover Sheets

592 fax cover sheets that you can download and print. Many are ready to use, others are customizable with your own business information.

Here are the 15 most popular fax cover sheets:

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Fax Large Font Color

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Many of these fax cover pages are ready to use: just download one and print it out. These are available in (.DOC) and (.PDF) formats.

Others are ready to be customized before use: you can add your personal or business contact information. These customizable cover sheets are available in Microsoft Word (.DOC) format only. Download one, open it in Word, and customize it before printing.

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To print the fax cover sheet, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your fax cover sheet. From there, use the PDF program's Print command.

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Free Simple & Basic Fax Cover Sheet (10+ Printable Templates)

Fax cover sheet serves to identify the sender of the documents faxed. A fax number is not enough to know about the sender, and there is a need to add the name and phone number. Similarly, it is crucial to mention the desired fax recipient to reach in the right hands. Here we provide you free  simple fax cover sheet templates  to download and attach along with your faxes.

Simple Fax Cover Sheet:

The samples here are in simple fax cover sheet printable format. Also, you can customize them using Microsoft Word.

• Template 1 :

Download the simple fax cover sheet pdf to print and attach with your documents to fax.

• Template 2 :

The  simple fax template  is available in PDF or DOC format.

• Template 3 :

The simple fax cover page can be used to send personal faxes.

• Template 4 :

The cover sheet is editable and free to download.

• Template 5 :

The free simple fax cover sheet can be used to send faxes on behalf of any company. You can enter the company’s logo on the left corner of the sheet.

• Template 6 :

The simple printable fax cover sheet holds the confidentiality statement, which can send confidential documents.

Basic Fax Cover Sheet:

Basic fax cover pages or sheets follow a basic pattern that could fax any kind of documents. Faxing is still in trend because it is safe and keeps the privacy of sensitive documents secure. Documents like medical reports, insurance files, etc., are preferred to transfer through faxing.

Here we provide you  basic fax cover sheet template  with options to choose the best one for you.

• Template 7 :

Download the free basic fax cover sheet to use along with your faxes.

• Template 8 :

The basic fax cover sheet printable format is available for the following sample.

• Template 9 :

The following template is in basic fax cover sheet pdf or DOC format. You can edit the sample using MS Word by entering your details.

• Template 10 :

This is a printable basic fax cover sheet template that you can use for faxing personal or on a professional level.

• Template 11 :

Download the colorful and attractive sample of the fax cover sheet.

• Template 12 :

The sheet holds beautiful patterns making it attractive and unique from others.

What Should Be There In A Simple Or Basic Fax Cover Sheet?

The basic fax cover letter or simple fax cover letter must contain the name, phone number, and the fax number of the sender and receiver. The purpose is to mention the basic details before going through the actual attached documents.

You can also add the number of sheets attached and any special message if needed. There can also be a confidentiality statement if the fax holds sensitive or private documents.

How To Make A Simple Or Basic Fax Cover Sheet?

Add the required details to your simple fax cover page or sheet. You can create your cover sheet using MS Word, and you can also download the free printable basic fax cover sheet templates and customize them according to you.

Related Posts

Confidential Fax Cover Sheet (10+ Printable Templates)

10+ Generic Fax Cover Sheet Templates (Free)

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• Free Fax Cover Letter Template Examples (PDF, Word)

by faxcoversheet | Aug 28, 2023 | Blank | 0 comments

Fax cover letter comes in handy when it comes to sending important documents securely. Fax is still used as a mode of communication even though there are plenty of communication modes available.

If you have important or confidential documents to send for work, school, or personal matter then do check out the fax cover letter templates here and download a suitable one for your use.

There is a section on a cover sheet where messages, comments, or other important information can be added. Faxing is a part of government offices, medical sector, professional sector, and academic sector.

A fax cover letter is the very first thing that the recipient would see. The contact information of both sender & receiver, fax number, fax subject, etc is written on a cover letter.

Fax Cover Letter PDF Example

If you are wondering what’s written on a cover letter then please note that the date, number of fax pages, name & address of recipient, fax number, fax subject, a short messages is usually covered on a cover letter. For a business fax cover sheet, there is a section to include the name & logo of a company for branding purposes.

Download PDF

Free Fax Cover Letter Template Word

Check out the editable fax cover sheet template below. You can download this letter in .doc word format. You can make the necessary changes as per your work need or requirement.

Download Word

Blank Fax Cover Letter Sample

A blank fax cover page has empty fields where information can be added by a sender. The sample of blank fax cover sheet is shared below.

How to Make a Fax Cover Sheet

Making a fax cover sheet is no rocket science, you need to have a basic knowledge of using MS Word to create a fax cover sheet. Creating a cover letter from scratch may consume some time and efforts. In order to save the time & efforts of our users, here we have shared free fax cover sheet samples and examples, download or print any of the cover sheet from here and use it for your work requirement.

Many people wonders why faxing is still relevant? Faxing is one of the oldest and secure mode of communication specially when it comes to send confidential information.

You can see the use of fax machines in government offices, medical offices, and many companies as well. If you are a part of the organization or business where faxing is done then make sure to know about the cover sheet or letter, how to make it, how to properly fill it, and what’s the purpose of using it.

Free fax cover pages are shared on this page that can be used for both personal and professional work. For business or professional work, make sure to add logo and name of a company, use the formal font & design only. For personal work, you can choose to add whatever font or design you like. A variety of cover letters are available here, download any of the template, and print as many copies as you want.

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Free Fax Cover Sheet Template

Offices typically create a custom blank fax cover sheet and then print multiple copies to place by the fax machine. Because of this, we've designed our fax cover sheets with plenty of room for writing quick messages.

Printable Blank Fax Cover Sheet

The two PDF files below are similar except that the second one includes a place to write the company name. Note that in both it is clear that the # of pages includes the cover sheet as page 1. You can also download these for Microsoft Word.

Basic Fax Cover Sheet (.pdf)

Download for Word 2007+ (.docx)

Company Fax Cover Sheet (.pdf)

Fax Cover Sheet Template

Other versions.

License : Private Use (not for distribution or resale)

"No installation, no macros - just a simple spreadsheet" - by Jon Wittwer

Description

This free Fax Cover Sheet template for Excel provides a professional and concise format that you can use to create your own personal or company cover sheet.

Many offices choose to place multiple copies of a blank cover sheet right by the fax machine, so we've designed this template to have plenty of space to fill in the information by hand.

More Free Fax Cover Sheets

• Fax Covers by Microsoft - templates.office.com - A few free fax templates available from Microsoft's template gallery.
• Collection of Fax Cover Sheets - myfax.com - A very large collection of free fax cover sheets that you can browse and download for Microsoft Word. Many different styles and designs.

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Fax Cover Letter Templates

Streamline your fax communications with our Fax Cover Letter Templates from Template.net. Our customizable collection ensures your cover letters are professional and clear, providing all necessary information to accompany your faxed documents effectively.

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