(Windows Only)
Shortcuts are a quick and easy way to elevate your design skills and improve your overall presentation. Take the time to memorize them I promise it’s worth it.
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In business meetings, you can use Microsoft PowerPoint slideshows to highlight important information and capture audiences’ attention. During a slideshow , clicking through various options with the mouse can throw off your timing. Plus, the audience can see you perform these actions.
A better approach is to use keyboard shortcuts . Besides being faster, you will look like a more experienced presenter. Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!
Pressing the F5 key begins the slideshow from the first slide.
To begin the slideshow from the current slide , press Shift+F5. In other words, press the Shift and F5 keys at the same time.
When you are ready to advance to the next slide or perform the next animation, you can press any of the following: the Spacebar , the N key, or the right arrow key.
If you need to backtrack , press the Backspace, P, or left arrow key to go back to the previous slide or animation.
Pressing Ctrl+P changes the mouse pointer from an arrow to a pen. You can then use the pen to add a note to a slide or call attention to an item.
During a presentation , you might want to pause the slideshow so that you can discuss a certain point. Pressing the W or comma key pauses it and displays a white screen. Pressing the W or comma key again resumes the slideshow. When the slideshow is paused, you can use the pen to write on the white screen. If you do not already have the pen activated, though, you will need to do so with the mouse (Pressing Ctrl+P to activate the pen does not work – it simply prompts the slideshow to resume.) Anything you write on the white screen will not be saved when you resume the slideshow .
Pressing the B key or period key pauses the slideshow and displays a black screen, which you can write on. Press the B or period key again to resume the slideshow.
If you need to erase a mark you made with a pen on a slide, you can change the pointer to an eraser by pressing Ctrl+E. You can erase all the marks you made to a slide at once by pressing the E key. (The pointer will not change in the latter case.) You cannot use Ctrl+E or E to erase marks on a white or black screen created when pausing a slideshow.
Pressing Ctrl+A changes the pointer to the default arrow.
Another way to change the pointer to the default arrow is pressing the Esc key. If the pointer is already an arrow, pressing Esc exits the slideshow.
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Whether you use a mouse or remote control to navigate through a PowerPoint slide show presentation, one of the best ways to more effectively deliver PowerPoint presentations with greater engagement is to take advantage of handy slide show shortcuts.
Try this selection of PowerPoint keyboard shortcuts for your next in-person or virtual PowerPoint slide show (or watch my video of presentation shortcuts):
More Tips: You can also right-click anywhere on the slide show screen for a shortcut menu with many of these same actions. Although your audience will also see this shortcut menu, this is a handy way to quickly choose presentation options.
Click here to download a handout of PowerPoint keyboard shortcuts and discover more PowerPoint tips and tricks .
© Dawn Bjork, MCT, MOSM, CSP®, The Software Pro® Microsoft Certified Trainer, Productivity Speaker, Certified Speaking Professional
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Home > All Tutorials > PowerPoint Tips > Power Point Shortcuts
Engage your audience better in your next presentation, by learning these 6 Power Point shortcuts to present your slides. Learn when to use these shortcut keys in your presentation. These features of PowerPoint can take your presentation delivery to the next level.
When you want the attention of your audience on you instead of on your slide, press ‘B’ on your keyboard. The slide blanks out and your audience attention shifts to you.
When to use this shortcut?
Pressing W on your keyboard gives a blank white screen.
When to use this shortcut key?
You may like: Tutorial to create projector graphic
More Power Point shortcuts below…
By pressing ‘H’ on your keyboard, you can access the Hidden slides.
When to use these Power Point Shortcuts?
Your annotations remain on the slide even when you move to next slides. This helps you to refer back to your annotations without losing them. If you want to save these annotations in your presentations, you can do so when you exit the slideshow view.
A dialog box will prompt you with – “Do you want to keep your ink annotations?” Select ‘Keep’ or ‘Discard’ as per your preference.
If you want to erase all the annotations on the slide, press E. To erase only a few annotations on the slide, press ‘Ctrl+E’. This will change the pointer to eraser.
By using right click in slideshow mode you can access dialog to change your pointer to Ballpoint pen, Felt tip pen or Highlighter as follows. You can even choose the color of your pen:
When you press ‘Ctrl+T’ a task bar will appear in the bottom of the screen. This will help you access the other files that are open on your computer.
When to use this feature?
Use these shortcut keys to make your next presentation more engaging and memorable.
Related: Shortcut to PowerPoint Circle Diagram
See Main Page for more PowerPoint Tips
Return to Top of PowerPoint Shortcuts Page
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In today’s fast-paced work environment, efficiency is key. When it comes to creating dynamic and professional presentations, knowing the most popular keyboard shortcuts for PowerPoint can save you valuable time and streamline your workflow.
By mastering these shortcuts, you can navigate through your presentation, format text and images, and customize slides with ease.
In this article, we will provide you with a comprehensive list of the most popular keyboard shortcuts for PowerPoint, so you can take your presentation skills to the next level and impress your audience.
PPT stands for PowerPoint, which is a presentation software developed by Microsoft. It is used to create slideshows and presentations, and allows users to add text, images, graphic elements, and multimedia content to their slides.
PowerPoint is commonly used in business, education, and other professional settings for presenting information in a visual and organized manner.
The popular keyboard shortcuts of Microsoft PowerPoint are:
1. Ctrl + N – Create a new presentation 2. Ctrl + O – Open an existing presentation 3. Ctrl + S – Save the presentation 4. Ctrl + C – Copy the selected text or object 5. Ctrl + X – Cut the selected text or object 6. Ctrl + V – Paste the copied or cut text or object 7. Ctrl + Z – Undo the last action 8. Ctrl + Y – Redo the last undone action 9. Ctrl + P – Print the presentation 10. Ctrl + F – Find and replace text in the presentation
You can enter this information into your HTML page as follows:
In conclusion, mastering the keyword shortcuts of PowerPoint can significantly improve efficiency and productivity for users. By utilizing these time-saving techniques, individuals can streamline their workflow, create presentations more effectively, and ultimately enhance their overall presentation experience.
Whether it’s navigating slides, formatting text, or organizing shapes, understanding and implementing these shortcuts can help users become more proficient and confident in their use of PowerPoint. So, take the time to learn and practice these shortcuts, and enjoy a smoother and more efficient PowerPoint experience.
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We’ve identified the top 50 powerpoint shortcuts used by consultants around the world and ranked them in order of their usefulness. don’t forget to enroll in our free slide building course to get your own pdf copy.
Unlike most shortcut lists, this list focuses on using PowerPoint how it’s actually used at places like McKinsey , Bain , and BCG . You won’t find any shortcuts for adding clipart into your presentation, or adding slide transitions. Instead, you’ll learn the exact PowerPoint shortcuts that top-tier consultants actually use to build world-class presentations for their clients.
Once you’ve read through the list, be sure to also download the full cheat sheet of all 50 PowerPoint shortcuts. In addition to being used as a quick reference as you build slides, this cheat sheet can also be used as a study guide to help in boosting your PowerPoint skills.
Don’t forget to also check out our full courses: Advanced PowerPoint for Consultants and Advanced Presentations for Consultants .
Enroll in our free 5-day email course and learn how to design slides like a McKinsey consultant.
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Table of Contents
This first one might be a bit boring, but it’s still incredibly useful. To use it, just hit Control Z to undo your last action and Control Y to redo the same action.
PC: Control + Z / Y Mac: Command + Z / Y
This one lets you quickly copy an object. Select the object, then hold control and drag it away with your mouse . You can do this as many times as you want, and this can be faster than hitting Control C to copy and Control V to paste (or Control D to duplicate).
Pro tip: Combine this with Shortcut #8 to duplicate objects in a straight line.
PC: Control + Mouse Click Mac: Control + Mouse Click
Hit Control A to select all the objects, slides, or text in a given area. This can be useful when wanting to make a change to multiple things at once (too obvious?).
Pro tip: Combine this with shortcut #7 to make quick font size changes to your text, even if that text is in different boxes.
PC: Control + A Mac: Command + A
This is actually less of a shortcut and more of a group of shortcuts. Hit Alt, H, G, then A to open up a full menu of incredibly useful shortcuts that let you align, distribute, and group objects on your slide (incredibly helpful for data or text heavy slides).
Pro tip: Add this shortcut to your Quick Access Toolbar to save even more time.
PC: Alt + H + G + A Mac: Not Available
Just like you would copy and paste a whole object, this shortcut lets you copy just the formatting of an object. Hit Control + Shift + C to copy the formatting of an object, then Control + Shift + V to paste the formatting onto another object.
Pro tip: Use this to ensure consistency across your presentation.
Super pro tip: Use this when two objects look just slightly different, but you don’t want to go looking for the problem (e.g. margins are incrementally different).
PC: Control + Shift + C / V Mac: Command + Shift + C / V
Quickly select multiple objects on your slide by holding the Control Key and clicking on each object.
Pro Tip: Use Control + A to select all the objects on a slide, then hold the Control key and “Deselect” the objects you don’t need.
PC: Control + Mouse Click Mac: Command + Mouse Click
Quickly increase the font size of your text by hitting Control + Shift + > and decrease your font size by hitting Control + Shift + <. This isn’t the only shortcut to change your font size, but it’s definitely the most intuitive (“greater than” sign means a bigger font, “less than” sign means a smaller one).
Pro tip: Use this to bring all font sizes up one level (even for text that is at different sizes).
PC: Control + Shift + > / < Mac: Command + Shift + > / <
Use this one to make sure your objects stay on the same horizontal or vertical line. When moving the object, just hold Shift and it will move in an exact straight line. Even if you push the Shift key after you’ve moved the object, it will snap into place (like magic!).
Pro tip: combine this with shortcut #2 and quickly copy your objects in a straight line.
PC: Shift + Mouse Click Mac: Shift + Mouse Click
When you have a shape selected, PowerPoint won’t let you edit the text unless you are “inside” that shape (definitely not the technical term). Enter the shape by hitting F2 , and exit the shape (while keeping it selected) by hitting Esc .
Semi-pro tip: Use the Enter key instead of F2 if that’s more intuitive.
Pro tip: Use the same shortcut combination in Excel to enter and exit cells.
PC: Enter / F2 / Esc Mac: Enter / F2 / Esc
Quickly duplicate your slide by hitting Control + Shift + D.
Pro Tip: Use it to duplicate your slide even if you have other objects on your slide selected.
Super Pro Tip: Duplicate your slide multiple times while building a deck to give yourself multiple versions to compare and revert back to.
PC: Control + Shift + D Mac: Command + Shift + D
Once you start using this one you will wonder how you did without it. Just hold the Control, Shift, and Arrow Keys to highlight words or sentences quickly.
Pro tip: Use the Down Arrow to highlight the whole paragraph.
PC: Control + Shift + Arrow Mac: Command + Shift + Arrow
If you already have an object selected, hitting the down arrow will just move that object. But if you’d like to move to the next slide, use the Page Down key to get there (even if something else is selected). Likewise, use the Page Up key to go to a previous slide.
Pro tip: If you work in a job that requires heavy use of PowerPoint (or Excel), buy a keyboard that has easy-to-access Page Up, Page Down, Home, and End keys.
PC: Page Up / Page Down Mac: Fn + Up / Down Arrow
This is a classic shortcut that works in many other applications outside of PowerPoint. Just hit Control C to copy an object or text, then Control V to paste.
Pro tip: If you’re just copying a single object on a slide, use shortcut #2 it’s much faster!
PC: Control + C / V Mac: Command + C / V
Hard to really show the value of this shortcut here (check out our advanced courses for that). But when used correctly this one can really help your slide building efficiency, while making for a much cleaner slide.
Just hit Control + G to group multiple objects, or Control + Shift+ G to ungroup the objects.
PC: Control + (Shift) + G Mac: Command + Option (Shift) + G
This is an easy one. When in Presentation mode, just hit the ESC key to exit the presentation.
Pro tip: Check out shortcuts 21, 47, and 48 for more presentation tips!
PC: Esc Mac: Esc
This shortcut is a sneaky one. Yes, it can be good for repeating your previous command (just hit F4) . But it’s best used when copying multiple objects one after another because it will space them apart perfectly.
Pro tip: Use this in combination with shortcuts #2 and #8.
Super pro tip: Check out this post to watch this shortcut used in action!
PC: F4 Mac: Command + Y
Quickly and easily change the size of your shapes using this simple keyboard shortcut. Just hold the shift key and use the arrows to resize horizontally and vertically.
This one is especially helpful because it lets you resize objects from the center (i.e. it doesn’t move the box in only one direction).
PC: Shift + Arrow Key Mac: Shift + Arrow Key
In case you decide not to use Shortcut #2, this one can be useful for duplicating objects quickly, especially if you’re trying to duplicate a single object multiple times. To use it, just hit Control + D.
PC: Control + D Mac: Command + D
Shortcut #19 is what we call a ribbon shortcut, where you’re actually just accessing a command in the ribbon. To open the text box options, hit Alt + H + AT + O . There you’ll find various options for adjusting your margins, vertical alignment, and more.
Pro tip: To close the box, just hit Control + Spacebar and then C (two separate actions). Sometimes you need to have the box in focus first by hitting F6.
PC: Alt + H + AT + O Mac: Command + Options + M
Before the introduction of Autosave, this shortcut was critical. Now it’s less important, but can still be really handy for those who prefer to have Autosave turned off (including some Analyst Academy instructors!). To save your presentation just hit Control S.
PC: Control + S Mac: Command + S
Hit Shift + F5 to start the presentation from the slide you’re working on. This can be handy when you need to quickly check how the slide you’re editing looks in Presentation View.
PC: Shift +F5 Mac: Shift +F5
Similar to shortcut #21, this one lets you quickly jump into Presentation View. Just hit F5 (no Shift key need) and you’ll be on your way.
PC: F5 Mac: F5
Most people are familiar with this dynamic trio. Hit Control B to bold, Control U to underline, and Control I to italicize your text.
PC: Control + B / U / I Mac: Command + B / U / I
If you are doing a lot of storyboarding or if you’re trying to make sure the flow of your presentation looks good, Slide Sorter View is a really easy way to make that happen. Just hit A lt, V, D to be able to quickly change the order of the slides in your deck.
PC: Alt + V + D Mac: Command + 2
Make your lines completely straight by holding the Shift key when adding them to your slide and avoid untidy slides that would disappoint your mother.
Pro tip: Add the “Insert Line” command to your Quick Access Toolbar for… wait for it… quicker access.
PC: New Line + Shift Mac: New Line + Shift
Avoid using your mouse by hitting Control + M to insert a new slide. Note: the slide will be created from the template you already have in place.
PC: Control + M Mac: Control + M
Use this handy shortcut to find and replace words throughout your deck. Hit Control + F to search the presentation, or hit Control + H to find and replace.
Pro tip: use this to search for sensitive data before sharing the deck with clients or other stakeholders.
PC: Control + F / H Mac: Control + F / H
This shortcut is really three shortcuts in one. Use it to Left, Right, or Center align your text with the shortcuts Control + L, Control + R, or Control + E.
PC: Control + L / R / E Mac: Control + L / R / E
With the slide selected in the Navigation Pane, just hold the Control key while selecting the up or down arrows. Use this shortcut to quickly navigate through the presentation without having to use the mouse or enter Slide Sorter view.
PC: Control + Up / Down Mac: Command + Up / Down
This shortcut finally lets you put that mouse wheel to use! Just hold the Control key and scroll the mouse wheel to zoom in or out.
Pro tip: Zoom out to assess the overall look and design of your slide. Zoom in to make pixel-perfect micro adjustments (it will zoom in on whatever object you have selected).
PC: Control + Mouse Wheel Mac: Command + Mouse Wheel
This shortcut is less well known but can be really handy in the right situation. Just hit Control + F1 to hide the ribbon completely. Use it to increase your workable area if you’re working on a design-heavy slide, or if you just don’t like looking at the ribbon!
PC: Control + F1 Mac: Option + Command + R
Simultaneously hitting the Control, Shift, and Equals Sign keys (AKA Control and the Plus Sign) will let you create footnotes quickly and easily. No more searching for footnotes and copying them into your presentation!
PC: Control + Shift + = Mac: Command + Shift + =
Enter into Slide Master view by using the ribbon shortcut: Alt, W, M. This lets you edit the underlying structure of your presentation and can be a real timesaver if you use it right. Check out our Advanced PowerPoint course to learn how you can really use this feature to your advantage!
PC: Alt + W + M Mac: Command + Option + 1
This shortcut is a bit difficult to understand without really diving into the layering feature of PowerPoint, but essentially it allows you to move the objects on your slide on top of or below each other. Just hit Control + Shift + [ to move backwards, and Control + Shift + ] to move forwards.
Pro tip: If you forget this shortcut, just right click on the object and select from the menu options.
PC: Control + Shift + ] / [ Mac: Not Available
Control and Backspace or Control and Delete will help you delete an entire word, which can be really helpful when editing text. Using the Backspace key will delete the closest word to the left of the cursor, and using the Delete key will delete the word to the right of the cursor.
PC: Control + Backspace / Delete Mac: Command + Delete
This one takes some getting used to, but is helpful once it’s burned into your muscle memory. Use the End key to quickly jump to the end of the line, and the Home key to quickly jump to the beginning.
PC: End / Home Mac: Command + Right / Left Arrow
Similar to shortcut #36, this shortcut will help you move to the end or the beginning of a text box quickly. Hit Control + End to go to the end, or Control + Home to go to the beginning.
PC: Control + End / Home Mac: Command + Down / Up Arrow
Hold the Control key and then hit your Arrow keys to nudge an object across the slide. Note: how this command performs will depend a little bit on the grid settings of your slide.
Pro tip: enable the “snap to grid” option (in the View tab) to make moving objects on your slide a little easier (warning: some people don’t like this).
PC: Control + Arrow Mac: Control + Command + Arrow
File this shortcut under the list of shortcuts you didn’t know you were looking for. When editing text, hit Shift + Enter to start a new line (but not a new paragraph). This keeps the spacing between the line above it small.
Pro tip: use this when you want to add a new line underneath a bullet point (without adding a new bullet).
PC: Shift + Enter Mac: Shift + Enter
This beautiful shortcut lets you keep objects proportioned as you make them bigger or smaller. Just hold the Shift key as you resize the object with your mouse.
Pro tip: Use this when resizing photos to keep them from becoming distorted.
PC: Shift + Resize Shape Mac: Shift + Resize Shape
To resize an object from the center, hold the Control key as you make the object bigger or smaller. This lets you keep the object in place instead of it extending in a different direction (similar to shortcut #17).
Pro tip: Combine this with shortcut #40 to keep it proportioned and have it extend from the center.
PC: Control + Resize Shape Mac: Control + Resize Shape
Here’s one many people don’t know. To easily move your bullet points up or down, just put your cursor on the line you want to move and hit Shift + Alt + Up / Down.
Pro tip: do this one in front of your boss because it’ll blow their mind (or they’ll pretend they already know it which we both know isn’t true).
PC: Shift + Alt + Up / Down Mac: Not Available
This shortcut allows you to quickly cycle between the different objects on a slide. Just hit the Tab key to move forward through the objects, or Shift + Tab to move backward through the objects (they are in order of when they were placed on the slide).
Pro tip: this shortcut works pretty much everywhere on the internet (helpful when you’re filling out a form!).
PC: (Shift+) Tab Mac: (Shift+) Tab
This one doesn’t come in handy as often as you’d think, but can still be really helpful at times. It’s a nice party trick, but if you’re having PowerPoint parties you might have other issues.
Just hit Shift + F3 and watch your text cycle through different cases (all caps, all lowercase, first letter capitalized).
PC: Shift + F3 Mac: Shift + F3
Jump back into Normal View with this simple ribbon shortcut. Hit Alt + V + N if you’re in another view (e.g. Presentation, Slide Master) and it’ll drop you right in.
PC: Alt + V + N Mac: Command + 1
Duplicate your entire presentation with this seldom used but still periodically useful shortcut. Hit Control + Shift + N and avoid having to navigate through the file itself to copy your presentation.
Pro tip: create multiple versions of a presentation (or slides) when you’re editing and you want to see a range of “looks”.
PC: Control + Shift + N Mac: Not Available
Jump ahead during a presentation to a specific slide by typing the slide number then hitting Enter while in Presentation View. You’ll have to know the number of the slide you want to go to ahead of time, so make sure you write down important slide numbers before the presentation.
Pro tip: right click on the presentation to open up a menu of options to navigate around the presentation.
Super pro tip: use Control + S to open a dialogue box of all the slides.
PC: (Number) + Enter Mac: (Number) + Enter
This is really helpful when you’re in presentation mode. Just hit the B key to turn the screen all black (and hit ESC to get out). To turn it completely white, hit the W key.
PC: B / W Key Mac: B / W Key
This is a perfect example of a shortcut you think you’ll never use but then end up using all. the. time. Open the thesaurus quickly and easily by hitting Alt + R + E.
Pro tip: When you have bullet points it’s best to avoid using the same starting word on more than one bullet. Avoid this travesty by double clicking on the repeat word, hitting Alt + R + E, then selecting a new word from the selection pane.
PC: Alt + R + E Mac: Command + Option + Control + R
Use this shortcut to quickly and easily edit the storyline of your presentation. Hit Control + Shift + Tab to edit the titles of each of your slides directly without having to click on each slide individually.
Pro tip: use this when building an outline from scratch.
PC: Control + Shift + Tab Mac: Control + Shift + Tab
You can watch a video version of this article on YouTube .
Use keyboard shortcuts to deliver PowerPoint presentations for good audience experience
Pranab Bala • March 14, 2020
Preparing good PowerPoint slides is the first thing for delivering an excellent presentation. Keyboard shortcuts comes very handy while delivering Presentations without stumbling or worrying about whats next. This article will cover the Keyboard Shortcuts to make presenter's life at ease. These are very easy to memorize if you practice once or twice. You may bookmark the page and use for quick reference before you start a new presentation
Start presentation from current slide, start presentation from beginning, exit presentation mode, go to the first slide, go to the last slide, go to a specific slide, view all slides dialog showing list of titles, show context menu to choose action from, hide pointers, laser pointer, change pointer to arrow, change pointer to pen for annotation or freehand, hide annotation markup, change pointer to annotation eraser, delete or clear all on-screen annotation, display a blank black slide and back.
Normal mode is the where we do all the editing. Sometime, we may need to come out of the presentation mode, quickly update it and jump back to the presentation mode.
Shift + F5 - If you are in editing mode (Normal Mode), you can start presenting right from that slide by pressing Shift and F5 key together. You may need to switch between the modes during preparation of the slides or to make some adjustment while presenting
F5 - Irrespective of what slide you are currently in, pressing F5 will start the presentation from the beginning
Esc - Anytime during presentation, pressing Esc key will stop presentation and take you to the Normal mode. It will show the slide that you were just before Esc. If you are using previous versions of PowerPoint, please try hyphen ( - )
While presenting the slides, sometime, we need to jump around slides instead of sequences. This section covers most of the keyboard shortcuts used in navigation in slide show mode
Home - While presenting, if you need to start-over, pressing Home Button takes you to the very first slide
End - pressing End button anytime during the presentation, takes you to the last slide of the PowerPoint, while in presentation mode
Type the number and Press Enter - Sometimes you need to navigate to backup slides or appendixes. If you remember the slide number, you just need to type that number and press enter. You will not see the numbers on screen, while you type. But the trick will happen when you press enter. To come back to the current slide, you need to type the current slide number and press Enter or you can use Ctrl +S to see "Last Slide Viewed" as mentioned in View All Slides Dialog showing list of titles
Ctrl + S - While in presentation mode if you want to jump forward or backward and do not know the slide number then simply press Ctrl and S . This will show a list of slides that you can choose from. Alternatively, you can select a slide and click on Go To. Remembering this shortcut will save you in difficult times, when you forget any other shortcuts.
Shift+F10 - All actions on slides can be done using mouse after you see the context menu using this keyboard shortcut. This one is my favorite keyboard shortcut . When you forget all the shortcuts, remembering this one will stop you from failing. Though the pop-up on the screen might feel little less intuitive. But, it helps you to get back to your previous slide, start annotating on screen or make it blank
Pointers play an important role in presentation to glue audiences to the section of the slide where you need their attention. There various option to suit your need. You can also hide any pointers
Ctrl + H - This will hide pointer from the slide show. To bring back pointer you can use Ctrl + A or any of the keyboard shortcuts mentioned in the following sections
Ctrl + L - Pressing Ctrl and L change the pointer to Laser.
This is how it looks.
This tiny little Laser is the right pointer to draw attention of the audiences to particular part of screen
💡 Remember L for L aser
Ctrl + A - Arrow is the default pointer. Anytime, you want to change it back to Arrow use Ctrl + A
💡 Remember A for Arrow
Ctrl + P - This change the pointer to Pen with default color. You can start annotating or write on top of the presentation. When you stop presenting, you will get a popup on whether you want to save your scribble in the PPT. It saves the annotation as image objects and can be adjusted or deleted afterwards
💡 Remember P for P en
If you want to change pen color one option is to hover your mouse at the bottom left corner of the screen and you will notice very light panel floating. Click on the pen sign and it will pop-up the color panel. You can change color from there.
Sometimes, you might prefer a blank screen to draw or illustrate, rather than on the present slide. You can make your screen blank
You may Jump to the section for Black or white for annotation
Ctrl +M - This keyboard shortcut simply hide the the annotation that you have made. but do not delete those. anytime during presentation you can un-hide them again by pressing same Ctrl + M for the same slide
Ctrl + E - Pressing this keyboard shortcut sequences changes the pointer to Eraser. Please note that the eraser erases annotation when you press on top of the annotation one at a time.
💡 Remember E for E raser
E - Pressing E erases all annotations. This is irreversible. You cannot get back the annotation that you have erased
💡 Remember E for E rasing
Sometimes, during presentation, you might need audience's attention and do not want them to look at the screen or you want to do annotation on a white or Black board. you can blank your screen
B - Pressing B in presentation mode makes the screen Black.
. or Period can be used to get back your slide on screen
💡 B for B lack slide
W - Pressing W in presentation mode makes the screen Black.
, or comma can be used to return to the presentation from a blank white slide.
💡 W for W hite slide
Sara Wanasek
Love to find little ways to save yourself time? Well, try these PowerPoint shortcuts! There is always so much work to be done, so might as well utilize some savvy time savers. In the grand scheme of things, the little old Ctrl + P to paste really can save a chunk of time.
Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.
Unless your only job is to make PowerPoints, you may not want or need, to spend your time trying to memorize every single one of these shortcuts (which will lead to making your editing process longer, not shorter!) But scroll through the list and find which ones might work for you, and try them out to save you time!
Ctrl + M – Add a new slide
Ctrl + D – Duplicate your slide or any items on your slide
Ctrl + Drag – Hold down the Ctrl button and click to drag the selected item to move it to the correct location
Ctrl + Shift + Drag – Duplicate an item and keep it aligned with the original as you move it to the correct location
Ctrl+Shift+C (or + V) – Copies (or pastes) the formatting of a shape
Ctrl+G – Groups the selected shapes together
Ctrl+Shift+G – Ungroup selected shapes
Ctrl + Shift + ] – Brings a selected object forward
Ctrl + Shift + [ – Brings selected object backwards
Ctrl + A – Select all items on the current slide. This can be used to move, delete, or copy all items on a slide
Ctrl + C, V, X – Copy, Paste, Cut
Ctrl + Z, Y – Undo & Redo
Ctrl + B, U, or I – Bold, Underline, Italicize
F7 – Check for spelling
Ctrl + S – Save Presentation
F5 – Enter Presentation
Shift F5 – Enter your Presentation from the current slide
W or B – Pause Presentation with a blank white or black screen
Ctrl + E – Eraser
Esc – Exit Presentation
Ctrl + P – Activate Pen
I hope some of these have inspired you to try it out and see if it helps expedite your PowerPoint creating, editing, and presenting process! These little efficient time savers can add up! If you are looking for more PowerPoint productivity read these 10 tips . Let us know in the comments your favorite PowerPoint shortcut or any that we missed!
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You just found a treasure trove of PowerPoint shortcuts that are going to save you a ton of time! Shortcuts are the secret to being wicked fast and efficient in PowerPoint. That is because they magically turn long and boring chores into quick and easy to accomplish tasks.
When I first started working in PowerPoint, like most people, I did not know any keyboard shortcuts. That is one of the main reasons too, why doing anything in PowerPoint took me forever. So, I cannot overemphasize the value of being able to quickly crank through client deliverables, pitch books, presentations, or wherever else you are building in PowerPoint like a pro, as opposed to slaving away all night at the office like a newbie, struggling to get basic things done in the program.
If you already know lots of PowerPoint shortcuts, then you are doing things right, and hopefully you learn a few new ones from our list. If you are brand new to PowerPoint, the list below is a fantastic way to start upscaling your skills, so you too can use PowerPoint like a pro.
To generate the below list of PowerPoint shortcuts, we surveyed our 30,000+ PowerPoint community of professionals from a wide variety of fields and industries, asking them what their favorite keyboard shortcuts are that save them the most time on a daily basis.
NOTE: If your PowerPoint shortcuts are not working, or you hear a pinging noise when you hit one of the combinations of keys, see our shortcuts troubleshooting guide here .
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To see examples of all these PPT shortcuts (and some hidden tricks for using them), watch the video above. Below I’ve broken out these shortcuts with a brief description of each for your convenience.
This is my favorite way to jump to the Slide Master View in PowerPoint (and hardly anyone knows about it).
To use it, simply hold the Shift key on your keyboard, then click on the Normal icon at the bottom of your PowerPoint workspace.
The first time you use the Shift + Normal icon , you jump to the child slide layout of your slide on the Slide Master. If you immediately use it a second time, you will jump to the Parent Slide on your Slide Master.
To expand your knowledge about the Slide Master view in PowerPoint and how to use it to build a PowerPoint template, read our guide here .
This shortcut is one of the top shortcuts from our survey because it allows you to select an object (or group of objects) and in just a couple of heartbeats, create a perfectly aligned copy of object(s) on your slide.
NOTE: Charts can be difficult to align and copy using the Ctrl + Shift + Drag shortcut. If you are having trouble getting this to work, try first clicking and dragging your chart to a new location on your slide, then hold down the Shift and Control keys to pull off the maneuver.
The duplicate command is twice as fast as the normal Ctrl + C to copy and Ctrl + V to paste shortcuts as it’s half the number of keys.
On top of that, it also has a hidden jump feature whereas each new duplicated object will jump the same distance and same direction as your last manual placement.
To expand your knowledge and learn more about the duplicate shortcut in PowerPoint, read our guide here .
In PowerPoint 2016 and later (the latest version is Office 365 ), Microsoft added an Eyedropper command that has a hidden shortcut allowing you to eyedrop any color on your computer screen. This works even outside of your PowerPoint window.
To use this hidden eyedropper shortcut to change a shape fill (for example), simply:
What’s cool about this shortcut is you can get any color from anywhere.
For example, you would want to get the color from another website, all you need to do is to get the Eyedropper, then click down with your mouse and drag it to the website. When you’ve found your desired color, simply let go of the mouse and the shape will be filled with the color you chose.
Selecting a set of objects on your slide and hitting Ctrl + G will group those objects together so that you can move them around as a single object on your slide (unless you have a table selected).
This makes organizing your slides significantly easier. learn all of the ins and outs of the grouping shortcuts, see our ultimate guide here .
To ungroup a set of objects that have already been grouped (so you can format and edit the individual pieces), simply select the group of objects and hit Ctrl + Shift +G on your keyboard.
You can see these shortcuts in action below, plus some uncommon things you might not have ever realized that you can ungroup like icons.
As you build your presentation, you will be constantly adding new slides. Using the Ctrl+M shortcut will save you some time as you don’t need to constantly go to the Home tab in between typing the content of your slides.
When you add a new slide, PowerPoint automatically inserts a new slide based on the layout of the slide you are currently on. The only exception is if you are on a title slide.
When you are in the title slide and you click Ctrl+M , instead of generating another title slide, it will give you the next type of slide in your template (usually a content slide).
Another thing that’s cool about this shortcut is that every time you use it, your cursor jumps to the title placeholder of the new slide, so you can immediately type text in.
To expand your knowledge and learn all about how to save time using the New Slide shortcut (Ctrl+M), read our guide here .
To start your presentation (regardless of which slide you are on within your presentation), simply hit F5 on your keyboard. Hitting F5 will start your presentation from the beginning of your slide deck.
No more hunting around in your PowerPoint Ribbon to kick off your slide show.
To expand your knowledge and learn some of the most effective ways to start a presentation, read our guide here .
Instead of starting your presentation from the first slide in your presentation, you can also start it from the current slide you are on by hitting Shift + F5 .
This allows you to quickly jump back and forth between the presentation mode of a slide (so you can spot-check it for errors) and the normal editing view of your slide by hitting the Esc key.
To see all of the different ways you can start a slideshow in PowerPoint (including the presenter view and slide show settings dialog box), see our guide here .
Select an object in PowerPoint and hit Ctrl + Shift + C on your keyboard to copy the object’s formatting.
This shortcut copies your object’s Font Style, Font Size, Shape Fill, Shape Outline color etc., allowing you to apply it to other objects in your presentation. The one thing to be aware of is, PowerPoint and Word can only copy and hold one style of text formatting at a time. You cannot copy two or more styles of text using this shortcut.
After copying an object’s formatting, you can apply it to other objects by hitting Ctrl + Shift + V . Simply select another similar object and hit Ctrl + Shift + V to apply all the object formatting you have copied.
The copy and paste formatting shortcuts work the same way in Microsoft Word and Microsoft PowerPoint (wink wink).
NOTE: This shortcut only works AFTER you have copied an object’s formatting. If you forget to first copy an object’s formatting, you will immediately know because PowerPoint will apply something bizarre. If that happens to you, just hit Ctrl + Z to undo, then go back and start over.
To learn more about copying and pasting formatting (including inside Microsoft Excel), read our guide here .
Hitting the keys Alt + F10 once will open the Selection Pane. Hitting them again will close it.
The Selection Pane is a great tool for seeing all the objects and groups of objects you have on your slide, allowing you to edit them, change their layering, and even hide them.
The Selection Pane also allows you to more easily select objects that may be hidden on your slide beneath another layer.
All of the objects on in your PowerPoint slides exist on a layer, based on when the object was added to your slide.
Hitting Ctrl + Shift + ] will bring a selected object (or group of objects) up one layer at a time on your PowerPoint slide
Hitting Ctrl + Shift + [ will walk a selected object down one layer at a time on your PowerPoint slide.
Very few people know these shortcuts exist, and it’s a shame because allow you to manage the layering of objects on your slide.
This means that you can adjust what objects are above / beneath each other.
Select an object with PowerPoint animations and hit Ctrl + Alt + C t o copy the sequence of animations. This copies all the animations applied to a specific object, allowing you then to paste them onto another object.
If you use lots of PowerPoint animations in your presentations, this shortcut will save you a ton of time in the future. That’s because animations can take forever to properly set up.
NOTE: This shortcut only works if the object you select has animations applied to it (obviously). In other words, using this shortcut on an object that does not have any animations on it, will not do anything.
One thing you want to avoid inserting into your slides is crooked lines. But how do you make sure all your lines are straight?
Simply hold the Shift key while you draw your line, and it ensures your line is perfectly straight. You can use this shortcut to draw perfectly straight horizontal, vertical, or diagonal lines.
NOTE: This also works for drawing other shapes. For example, if you want to draw in a perfect square, just hold the shift key as you draw in a rectangle. The same goes for a perfect circle.
The next time you need to increase the size of your text, simply select your text and hit Ctrl + Shift + > on your keyboard to increase it.
Each time you hit this shortcut, your Font Size will increase by one standard size. This saves you from having to constantly go back and forth to the Home tab to find the right font size.
This shortcut works in Microsoft Excel too!
One thing you will constantly do as you build your slides in PowerPoint is change your font sizes
These shortcut keys are better than using the font size drop own because you can increase or decrease the font size whatever mode or tab you are in. For example, if you are in the Slide Show tab, you can make the font size bigger or smaller without having to go to the Home tab.
What’s great about this shortcut is that it also works in Microsoft Word and other Office programs.
Charts are the most complicated object class in PowerPoint because they have the most individual pieces that you can format.
A fast way to format the individual elements of your chart is to either double-click them with your mouse or hit Ctrl + 1 on your keyboard.
Hitting Ctrl + 1 opens the formatting options for whatever you have selected in your PowerPoint chart. This also works in Microsoft Excel too (so it is a double-dipping shortcut).
Hitting Ctrl + Shift + H will open or close your notes pane.
This is a fast and easy way to review (or edit) your notes while building your presentation. On top of that, the Notes Pane will open to your last manual adjustment. This makes it easy to review your speaker notes in full screen.
Adding sections to your presentation is an easy way to organize and review your PowerPoint slides.
To create a section, simply select a slide in the Thumbnail View and hit Ctrl + < . Name your sections and you can then print the individual sections of your presentation too.
Another common thing you will do as you build your slides is to move your slides around within your presentation.
To do this quickly, simply select a slide in the Thumbnail View and hit the Ctrl plus up or down arrow key to move it around in your deck.
The fastest way to insert PowerPoint symbols is the Alt + = shortcut. This inserts an Equation, allowing you to select from the different mathematical symbols.
On top of that, if you then select a symbol in an Equation and hit the shortcut again, you will convert it into normal text. In this way, you can quickly use the Equation options to find your symbol, and then convert the equation symbols back to normal text.
This is actually a double-dipper keyboard shortcut.
That’s because you can use it to launch both the Header and Footer dialog box and the Date and Time dialog box depending on how you use it.
The first thing you need to do is to make sure that you have not clicked into any of the object’s on your slide. You can hit the Esc key a few times to make sure you have not clicked into anything before you use this shortcut.
Then hit Alt + Shift + D on your keyboard and the Header and Footer dialogue box will open. This is where you can add headers, footers, slide numbers and the date and time on your slides.
NOTE: Ticking the slide number checkbox does not mean the slide number will automatically show up in your presentation. To get your slide numbers to appear correctly, see our guide here .
Another way to use this shortcut is to add a date on the title slide of your presentation for today’s date.
To do that, simply hit the shortcut to open the date and time dialogue box. Then choose the date format you want and click OK. This will add today’s date (based on your computer’s settings) to your slide as a text box.
You can also select Update Automatically from the dialogue box so that your date updates automatically whenever you open your presentation.
This single most important PowerPoint shortcut for any serious user.
The trick is, to make it work, you first have to set it up properly (turning all of the alignment tool commands into easy to use shortcuts).
For help setting this shortcut up, see the shortcut in the video at the top of this page.
To set this up, go to the Home tab, navigate to the Arrange dropdown, and then right-click the Alignment tool at the group level. Notice that the Alignment Tool is added to the Quick Access Toolbar.
The next step is to click on the downward-facing arrow in the QAT and choose More Commands. In the dialogue box, find the Align Objects tool and click it all the way to the top and then select OK.
Once it’s properly set up, all you have to do is select an object and hit Alt, 1 on your keyboard, and you’ll get all the possible alignment options.
Then you can hit on the next available letter to choose the alignment you want.
So for example, if you want to align two objects to their tops, simply select both objects and hit Alt, 1, T for Align to Top. And that’s it!
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by Avantix Learning Team | October 16, 2021
Applies to: Microsoft ® PowerPoint ® 2013, 2016, 2019 and 365 (Windows)
You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.
Recommended article: How to Strikethrough or Cross Out Text in PowerPoint (4 Ways with Shortcuts)
If the function key shortcuts don't work, you may need to press the Fn key on your keyboard at the same time.
Typically, you would start a slide show from Normal View or Slide Sorter View. To exit a slide show, press ESC.
If Presenter View is selected on the Slide Show tab in the Ribbon, the show will start in Presenter View. If you have two monitors and Automatic is selected as the Monitor setting on the Slide Show tab, the show will display as a standard slide show on the second monitor and will display Presenter View on the presenter's screen by default.
2. start a presentation from the current slide using a function key.
Press Shift+F5.
Press Alt + F5.
Press Alt > S > B (press Alt, then S, then B).
Press Alt > S > C (Alt, then S, then C).
There are many shortcuts you can use during a PowerPoint slide show as well. Check out the article PowerPoint Slide Show Shortcuts (50+ Keyboard Shortcuts).
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You can insert or type e with an accent mark in PowerPoint using built-in tools or keyboard shortcuts (including Alt code shortcuts). The letter e can be inserted with an accent in both upper or lower case in text boxes or placeholders on slides, the slide master or layouts. The following are common accents in upper or lower case – È, É, Ê, Ë, è, é, ê, or ë.
You can fade a picture in PowerPoint by drawing a rectangle shape on top of the picture and then filling the rectangle with a gradient from opaque to transparent. This technique is often used to fade an image into the background of a slide. Since the rectangle is placed on top of the image and then text may be placed on top of the rectangle, you may need to reorder the objects.
You can now lock an image, shape or other object in PowerPoint. Objects can be locked in Normal View or Slide Master View. Only PowerPoint 365 users can lock objects to prevent moving and resizing. This is helpful if you want to select and move other objects on the slide or prevent others from moving or resizing an object. You can lock items using the context menu or the Selection Pane.
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Create a slideshow, switch your view, present your show with ease, and do a lot more with these handy keyboard shortcuts for the PowerPoint app on your Mac.
Along with keyboard shortcuts to do things faster in Microsoft Word and Excel , there are those you can use with PowerPoint on your Mac.
Whether putting together a slideshow or presenting one, these shortcuts for Microsoft PowerPoint certainly come in handy.
When you’re building a slideshow, you want to concentrate on the content and the way it’s presented. These shortcuts let you do that without fumbling for your mouse.
Easily switch the view you’re using from outline to slide sorter to master slide view with these shortcuts.
While presenting your slideshow, you can keep your focus on your audience better with these shortcuts to navigate the show.
There are plenty of additional keyboard shortcuts for PowerPoint that are specific to working with tables, drawings, and objects. For that, head to the Microsoft Office Support site for those tailored to your needs.
On a related note:
IMAGES
VIDEO
COMMENTS
Learn how to use keyboard shortcuts to deliver PowerPoint presentations more efficiently and confidently. Find tips for US keyboard layouts.
For a separate list of shortcuts to use while delivering your presentation, go to Use keyboard shortcuts to deliver PowerPoint presentations.
There are other PowerPoint keyboard shortcuts that only work in the slide show mode. We'll go from my favorite basic commands to some advanced keyboard shortcuts to help you manage your presentation like a pro.
Discover how to present a PowerPoint slide show using all the different shortcuts and presentation views in PowerPoint.
PowerPoint is an indispensable tool for business professionals, aiding in creating impactful presentations that can make or break a deal. However, creating and delivering presentations can be time-consuming. To help you speed up your presentation slide design and delivery performance, here are 30 essential PowerPoint shortcuts every user should master.
PowerPoint Hacks: Presenter View & Keyboard Shortcuts Powerpoint hacks, such as keyboard shortcuts, are essential when using PowerPoint, especially when presenting to a live audience via Presenter View. For your next presentation, review the tips and tricks below to keep from fumbling through your slides and floundering during your delivery.
Even if you're familiar with Microsoft PowerPoint, you might be surprised by the number and variety of keyboard shortcuts you can use to speed up your work and generally make things more convenient.
Keyboard shortcuts help you make and present a PowerPoint presentation on the fly! Here's a comprehensive list. Updated to include PowerPoint 2019.
There are many PowerPoint keyboard shortcuts that you can use to work faster and more efficiently on the platform.
Check out these 120 plus PowerPoint shortcuts that will cut down the time it takes you to build and edit your PowerPoint presentations.
Key PowerPoint Shortcut #4 - Launching Presenter View Presenter View is a great alternative to Slide Show Mode, allowing you to play your presentation for an audience.
Learn how to master PowerPoint with 91 keyboard shortcuts for moving, resizing, formatting, and more. Download the PowerPoint shortcuts PDF for free.
These shortcuts can save you a lot of time and effort, especially if you're working on a large presentation. To view a full list of keyboard shortcuts for PowerPoint, you can access the "Keyboard shortcuts for PowerPoint" help article on the Microsoft website.
Here are 10 keyboard shortcuts that you can use when presenting slideshows using PowerPoint 2016, 2013, 2010, or 2007. You can also Google some other keyboard shortcuts!
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Engage your audience better in your next presentation, by learning these 6 Power Point shortcuts to present your slides. Learn unique ways in which use these short cut keys when presenting.
The popular keyboard shortcuts of Microsoft PowerPoint are: Ctrl + N - Create a new presentation. Ctrl + O - Open an existing presentation. Ctrl + S - Save the presentation. Ctrl + C - Copy the selected text or object. Ctrl + X - Cut the selected text or object. Ctrl + V - Paste the copied or cut text or object. Ctrl + Z - Undo ...
Unlike most shortcut lists, this list focuses on using PowerPoint how it's actually used at places like McKinsey, Bain, and BCG. You won't find any shortcuts for adding clipart into your presentation, or adding slide transitions. Instead, you'll learn the exact PowerPoint shortcuts that top-tier consultants actually use to build world-class presentations for their clients.
Curated list of PowerPoint Keyboard shortcut keys for presenting in presentation or slide-show mode
Here is a list of the best PowerPoint shortcuts when creating, editing, and presenting your presentation. These will help you move through your presentation more efficiently by not having to take your hands off the keyboard or navigating through a multitude of menus and settings.
Do everything in PowerPoint faster with these top 25 PowerPoint keyboard shortcuts that will get you one step closer to Happy Hour.
You can start a slide show in PowerPoint using several keyboard shortcuts. In this article, we'll review shortcuts to start a show using function keys or by using key tips.
Create a slideshow, switch your view, and do a lot more with these handy keyboard shortcuts for the PowerPoint app on your Mac.